Full Transcript
1 Call to Order
Council called the meeting to order.
Agenda item 1: Call to Order
2 O Canada
The agenda item addresses the topic of O Canada.
Agenda item 2: O Canada
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Combined agenda package (secondary source)
2.
O Canada
3 Roll Call
The council conducted a roll call to determine the presence of members.
Agenda item 3: Roll Call
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Combined agenda package (secondary source)
3.
Roll Call
4 Land Acknowledgement
The agenda item presents a land acknowledgement.
Agenda item 4: Land Acknowledgement
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4.
Land Acknowledgement
5 Adoption of Minutes
Council adopted the minutes.
Agenda item 5: Adoption of Minutes
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Combined agenda package (secondary source)
5.
Adoption of Minutes
5.a County Council and Committee of the Whole minutes dated August 13, 2026
The
Committee of the Whole Minutes August 13, 2026
The Committee of the Whole met on August 13, 2026, to consider various reports and motions regarding budget transfers, land exchanges, and policy updates. Councilors moved to pull items concerning a quarterly purchasing report and off-road vehicle regulations for further discussion before the consent agenda. The committee approved a request from the Municipality of Wawa for equitable provincial funding related to traffic calming initiatives. Staff received authorization to ratify collective bargaining agreements with CUPE Local 1530 and sign new contracts. An application for a minor exemption under the Forest Management By-law for land at 734626 West Back Line was approved. The County endorsed participation in the 30-by-30 target subject to assessments by Ontario Nature.
Adoption of July Minutes and Long-term Care Resolutions
Council adopted minutes from July 23 and July 16 regarding Long-Term Care matters, including a report on Grey Gables and Rockwood Terrace options. Staff received direction to continue Ministry discussions and extend Colliers work for an additional $30,000 for renovation scenario investigation. Council endorsed resolutions covering fire panel replacement at $122,173.24 and building automation system replacement at $245,337.71 funded by reallocating a $109,700 hot water budget. By-laws 5296-26 to 5301-26 were introduced for financing capital works, easement grants, MOU amendments, nuisance beaver removal, and coyote or wolf control.
Agenda item 5.a: County Council and Committee of the Whole minutes dated August 13, 2026
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Attachment: Post-Meeting Minutes - CW(1)_Aug13_2026 - English.pdf
Source: https://helpos.ca/attachments/3fd5fb55b46c3fa4634b092e45e9e5d744dc878e962d717510a6a9434a368afa/5-a-1-post-meeting-minutes-cw-1-aug13-2026-english-pdf.pdf
Minutes
Committee of the Whole
August 13, 2026
_____________________________________________________________________
Call to Order
Grey County Council met on the above date at the County Administration Building.
Warden Matrosovs assumed the Chair and called the meeting to order at 10:58 a.m.
with all members present, except for Councillor Carleton, Boddy, and Bordignon.
Councillor Koepke was in attendance as an alternate for Councillor Boddy.
Declaration of Interest
There were no declarations of interest.
Business Arising from Minutes
There was no business arising from the minutes.
Delegations
There were no delegations.
Determination of Items Requiring Separate Discussion
Councillor Greig requested that item 6c regarding FR-CW-18-26 Q2 2026 Quarterly
Purchasing Report on the consent agenda for this meeting be pulled for further
discussion.
Councillor McQueen requested that item 6f regarding TR-CW-29-26 Off Road Vehicles
on County Roads on the consent agenda for this meeting be pulled for further
discussion.
Consent Agenda
CW128-26
Moved by: Councillor Eccles
Seconded by: Councillor Mackey
That the following Consent Agenda items be received; and
1
That staff be authorized to take the actions necessary to give effect to the
recommendations in the staff reports; and
That the correspondence be supported or received for information as
recommended in the consent agenda.
Carried
Municipality of Wawa Resolution – Request for Equitable
Provincial Funding for Traffic Calming and Speed Mitigation
Initiatives
That the correspondence from the Municipality of Wawa regarding
Traffic Calming and Speeding Mitigation, be supported by the County
of Grey.
HRR-CW-09-26 Results of Collective Bargaining - County of Grey
and CUPE Local 1530 Transportation Services
That Report HRR-CW-09-26 regarding the results of Collective
Bargaining between County of Grey and CUPE Local 1530
Transportation Services be received; and
That County Council ratify and approve the recommendations of the
bargaining team between County of Grey and CUPE Local 1530 to
bind the new Collective Agreements; and
That the Warden and Clerk be authorized to sign and bind the new
Collective Agreements as ratified; and
That County Council authorizes staff to make the necessary
amendments to rates of pay, benefits and other issues identified as
agreed changes.
PDR-CW-36-26 Minor Exemption - Isaac B Bauman
That report PDR-CW-36-26 be received; and
That the application for minor exemption under the County’s Forest
Management By-law for 734626 West Back Line, geographic
Township of Artemesia, Municipality of Grey Highlands, be
approved.
PDR-CW-30-26 Grey County Participation in the 30-by-30 Target
That report PDR-CW-30-26 be received; and
That Grey County endorses moving forward with the County’s
participation in the 30-by-30 target, subject to the necessary
2
assessments being completed by Ontario Nature on Grey County-
owned forests; and
That the County sign the required consent letter attached as
Appendix A to this report; and
That staff be authorized to proceed prior to County Council approval
as per Section 26.6(b) of Procedural By-law 5134-22.
Correspondence from the Provincial Conservation Agency -
Transition Committee for Regional Conservation Authority
Implementation
That the correspondence from the Provincial Conservation Agency
regarding Transition Committee appointments for regional
conservation authority implementation, be received for information.
Items For Direction and Discussion
Community Services Committee minutes dated August 6, 2026
CW129-26
Moved by: Councillor Hutchinson
Seconded by: Councillor Dobreen
That the Community Services Committee minutes dated August 6,
2026 be adopted as presented; and
That the following resolutions contained therein, be endorsed:
i. That report CSR-CS-10-26 regarding Community Services Systems,
Planning & Compliance Analyst position be received; and
That the creation of a full-time Community Services Systems,
Planning & Compliance Analyst position be approved; and
That the creation of the position occur prior to County Council
approval in accordance with Section 26.6 (b) of Procedural Bylaw
5134-22, to be funded from existing provincial funds.
ii. That report CSR-CS-18-26 pertaining to Canada-Ontario
Community Housing Initiative and Ontario Priorities Housing
Initiative investment plans be received; and
That Canada Ontario Community Housing Initiative and Ontario
Priorities Housing Initiative Investment Plan 2026-27 be endorsed for
annual program delivery.
iii. That report CSR-CS-19-26 regarding the Garafraxa Non-Profit
Homes Emergency Repairs Funding Request be received; and
3
That an unbudgeted amount of $125,000 be provided to Garafraxa
Non-Profit Homes Inc.; and
That the unbudgeted expenditure be funded by $75,000 from the
Non-Profit General Reserve and $50,000 from Canada Ontario
Community Housing Initiative (COCHI); and
That action be taken prior to Council approval, as per Section 26.6
(b) of the Procedural By-law.
Carried
PSR-CW-04-26 Response Time Plan for 2027
CW130-26
Moved by: Councillor Nielsen
Seconded by: Councillor Eccles
That the 2027 Response Time Performance Plan, as outlined in the
report PSR-CW-04-26, be approved and submitted to the Ministry of
Health.
Carried
PSR-CW-06-26 MPDS (Medical Priority Dispatch System)
CW131-26
Moved by: Councillor Pringle
Seconded by: Councillor Paterson
That Report PSR-CW-06-26 regarding the Medical Priority Dispatch
System be received for information.
Carried
PSR-CW-05-26 2025 Ministry of Health Service Review Results
CW132-26
Moved by: Councillor Hutchinson
Seconded by: Councillor Keaveney
That Report PSR-CW-05-26 regarding the 2025 Land Ambulance
Service Review results be received for information.
Carried
PDR-CW-34-26 CP Rail Adjustment in Southgate
4
CW133-26
Moved by: Councillor Milne
Seconded by: Councillor Dobreen
That Report PDR-CW-34-26 be received; and
That the land exchange between the County and the Township of
Southgate, for nominal consideration, for the following lands
abutting the CP Rail Trail in Dundalk be approved, to align with the
Township of Southgate’s long-term plans for the section of Dundalk:
The County Lands - described as Part of Lot 229 Concession 2
Southwest of the Toronto and Sydenham Road being Part 1 in the
attached draft reference plan, to be transferred to Southgate;
o The Township Lands - described as Part of Lot 229
Concession 2 Southwest of the Toronto and Sydenham
Road being Parts 12 and 13 in the attached draft reference
plan, to be transferred to the County; and
That the County waive the requirement for a by-law to execute the
land transfer agreement as set out in the County’s Sale of Land
Procedure G-GEN-003-001 and Acquisition of Land Procedure G-
GEN-003-002, and any successor thereto; and
That the Warden and Clerk be authorized to execute the land
exchange agreement once finalized; and
That staff be directed to incorporate language into the land exchange
agreement to address the cost sharing arrangements between the
County and Southgate that were previously outlined in the Cost
Sharing Agreement dated October 6, 2021, to the extent required
based on the new long-term plans for this area of Dundalk; and
That staff be directed to release various parcels of land from the
Cost Sharing Agreement, registered in the Land Registry Office of
Grey (No.16) as Instrument GY215030, as deemed necessary to effect
the long-term plans for this area of Dundalk, as deemed appropriate
through consultation with the Director of Planning, CAO/Deputy CAO
and County Solicitor; and
That staff be authorized to carry out the above prior to County
Council approval as per Section 26.6(b) of Procedural By-law 5134-
22.
Carried
PDR-CW-28-26 Considering an Upper-Tier Community
Improvement Plan for Grey County
5
Council took a recess at 12:55 p.m. and returned at 1:37 p.m.
CW134-26
Moved by: Councillor Dobreen
Seconded by: Councillor Koepke
That Report PDR-CW-28-26 regarding pursuit of an Upper-tier
Community Improvement Plan (CIP) for Grey County, be received;
and,
That the Committee of the Whole hereby direct staff to add the
County CIP as a project within the 10-year capital budget (2027 –
2036) for the Planning department and to include it within the
Development Charges Background study.
Carried
FR-CW-19-26 Heath Care Funding Request 2027 Budget
CW135-26
Moved by: Councillor Hutchinson
Seconded by: Councillor Dickert
That report FR-CW-19-26 Health Care Funding Requests – 2027
Budget be received; and
That staff be directed to maintain the budgeted $200,000 transfer to
the Health Care Initiatives Reserve for the 2027 budget and 2028
projected budgets; and
That staff be directed to include Saugeen Hospice Inc. request of
$175,000 to be included for consideration in the 2027-2031 budgets
of $35,000 per year to be funded from the Health Care Funding
Reserve.
Carried
FR-CW-18-26 Q2 2026 Quarterly Purchasing Report
CW136-26
Moved by: Councillor Keaveney
Seconded by: Councillor Greig
That Report FR-CW-18-26 regarding the quarterly purchasing report
for Quarter 2 of 2026 be received for information.
Carried
TR-CW-29-26 Off Road Vehicles on County Roads
6
CW137-26
Moved by: Councillor McQueen
Seconded by: Councillor Pringle
That report TR-CW-29-26 be received; and
That a by-law be brought forward for Council’s consideration to
amend Schedule “A” of By-law 4945-16, being the By-law to Permit
Off-Road Vehicles on Certain Roadways under the Jurisdiction of the
County of Grey by amending the portions of Grey Road 10 and Grey
Road 28 where off-road vehicles are not permitted:
o Grey Road 10 from the south limit of Grey County to
Knappville Road
o Grey Road 10 from 7th Ave in Hanover to the north limit of
Grey County
o Grey Road 28 from the intersection of Concession 2 NDR &
5th Sideroad NDR to Bruce Road 10/7th Ave Hanover
Carried
LSR-CW-01-26 Updated Land Acquisition and Disposition Policy
CW138-26
Moved by: Councillor Nielsen
Seconded by: Councillor Milne
That Report LSR-CW-01-26 regarding the updated Land Acquisition
and Disposition Policy be received; and
That the updated Land Acquisition and Disposition Policy be
approved as presented; and
That G-GEN-003 Sale and Acquisition of Land Policy, G-GEN-003-001
Sale of Land Procedure, and G-GEN-003-002 Acquisition of Land
Procedure be rescinded.
Carried
Closed Meeting Matters
Councillor Greig and Councillor McQueen left the meeting.
Council proceeded into closed session at 2:13 p.m.
7
CW139-26
Moved by: Councillor Paterson
Seconded by: Councillor Hutchinson
That the Committee of the Whole does now go into closed session
pursuant to Section 239 (2) of the Municipal Act, 2001, as amended, to
discuss:
i. labour relations or employee negotiations (OPSEU Grey Gables and
Lee Manor)
ii. a position, plan, procedure, criteria or instruction to be applied to
any negotiations carried on or to be carried on by or on behalf of the
municipality or local board (land sale and acquisition negotiations)
Carried
Council returned to open session at 2:32 p.m.
The Warden confirmed that only the items stated in the resolution to move into
closed session were discussed.
Following the closed session, Committee of the Whole voted on the motion from
LSR-CW-01-26 and the motion was Carried.
Other Business
There was no other business.
Notice of Motion
There were no notices of motion.
Adjournment
On motion of Councillor Dobreen and Councillor Eccles, Committee of the Whole
adjourned at 2:34 p.m. to the call of the Chair.
Andrea Matrosovs, Warden Tara Warder, Clerk
8
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Attachment: Post-Meeting Minutes - CC_Aug13_2026 - English.pdf
Source: https://helpos.ca/attachments/93b57d3fd313aeeffc0cac56fc921c9763459c10eacc874e3f23fe9c112ec90b/5-a-2-post-meeting-minutes-cc-aug13-2026-english-pdf.pdf
Minutes
Council
August 13, 2026
Present: Councillor Brian Milne, Councillor Scott Mackey, Councillor Terry
McKay, Councillor Grant Pringle, Councillor Paul McQueen,
Councillor Dane Nielsen, Councillor Sue Paterson, Councillor
Warren Dickert, Councillor Ross Kentner, Councillor Shirley
Keaveney, Councillor Scott Greig, Councillor Barbara Dobreen,
Warden Andrea Matrosovs, Councillor Kevin Eccles, Councillor
Tom Hutchinson, Councillor Marion Koepke
Regrets: Councillor Sue Carleton, Councillor Ian Boddy, Councillor Peter
Bordignon
Staff Present: Tara Warder, Clerk, Randy Scherzer, CAO, Scott Taylor, Director
of Planning, Anne Marie Shaw, Director of Community Services,
Jennifer Cornell, Director of Long-Term Care, Jennifer Moreau,
Director of Human Resources, Jody MacEachern, Director of IT,
Kevin McNab, Director of Paramedic Services, Pat Hoy, Director
of Transportation Services, Robert Hatten, Manager of
Communications, Savanna Myers, Director of Economic
Development, Tourism and Culture, Rayburn Murray, Deputy
Clerk, Niall Lobley, Deputy CAO, Jessica Rob, Deputy Chief of
Paramedics, Sarah Johnson, Trails and Forestry Coordinator ,
Lacey Thompson, Law Clerk/Real Estate Coordinator, Trevor
Ireton, Engineering Manager
_____________________________________________________________________
Call to Order
Grey County Council met at the call of the Warden on the above date at 10:00 a.m. at
the County Administration Building. The Warden called Council to order and assumed
the Chair.
O Canada
The Warden invited members of Council to stand for O Canada.
Roll Call
1
The Clerk called the Roll with all members present, except for Councillor Carleton,
Boddy, and Bordignon. Councillor Koepke was in attendance as an alternate for
Councillor Boddy.
Land Acknowledgement
The Warden read the land acknowledgement.
Adoption of Minutes
County Council and Committee of the Whole minutes dated July
23, 2026
CC47-26
Moved by: Councillor Hutchinson
Seconded by: Councillor Nielsen
That the minutes of the County Council meeting and Committee of
the Whole meeting dated July 23, 2026, and the resolutions
contained therein, be adopted as presented.
Carried
Closed Committee of the Whole meeting minutes dated July 23,
2026 and Long Term Care Committee of Management minutes
dated July 16, 2026
CC48-26
Moved by: Councillor Keaveney
Seconded by: Councillor Dobreen
That the closed session Committee of the Whole meeting minutes
dated July 23, 2026 and the closed session Long Term Care
Committee of Management minutes dated July 16, 2026 be adopted
as provided.
Carried
Long Term Care Committee of Management minutes dated July
16, 2026
Councillor Greig requested that the motion be divided to seperate LTCR-CM-16-26 and
the corresponding resolutions, from the remainder of the recommendation.
Main Motion 1:
2
Moved by: Councillor Dickert
Seconded by: Councillor Mackey
That report LTCR-CM-16-26 be received; and
That the Colliers Project Leaders report and presentation
regarding future options for Grey Gables and the existing
Rockwood Terrace be received for information; and
That staff continue discussions with the Ministry of Long-Term
Care in respect to previous Ministry Surveys and future
planning and report back to Council as appropriate.
That staff be directed to extend the scope of work with Colliers
to investigate “Scenario 5: Long Term Care Renovation” for an
additional $30,000 to be funded from the One-Time Reserve.
Primary Amendment:
CC49-26
Moved by: Councillor Greig
Seconded by: Councillor Mackey
That the motion be amended to strike out the third clause being, that
staff be directed to extend the scope of work with Colliers to
investigate “Scenario 5: Long Term Care Renovation” for an
additional $30,000 to be funded from the One-Time Reserve.
Carried
Main Motion 1 as Amended:
CC50-26
Moved by: Councillor Dickert
Seconded by: Councillor Mackey
That report LTCR-CM-16-26 be received; and
That the Colliers Project Leaders report and presentation
regarding future options for Grey Gables and the existing
Rockwood Terrace be received for information; and
That staff continue discussions with the Ministry of Long-Term
Care in respect to previous Ministry Surveys and future
planning and report back to Council as appropriate.
Carried
Main Motion 2:
3
CC51-26
Moved by: Councillor Nielsen
Seconded by: Councillor Milne
That the Long Term Care Committee of Management minutes dated
July 16, 2026, be adopted as presented; and
That the following resolutions contained therein be endorsed:
That report LTCR-CM-16-26 be received; and
o That the Colliers Project Leaders report and presentation
regarding future options for Grey Gables and the existing
Rockwood Terrace be received for information; and
o That staff continue discussions with the Ministry of Long-
Term Care in respect to previous Ministry Surveys and
future planning and report back to Council as appropriate.
That LTCR-CM-12-26 regarding a Long-Term Care Director
Update be received for information.
That report LTCR-CM-13-26 regarding the Long-Term Care
Operational Report dated April 15, to June 14, 2026, be
received for information.
That report LTCR-CM-14-26, Grey Gables Fire Panel and
System Replacement be received; andThat staff be directed to
proceed with a single source purchase with Troy Life & Fire
Safety Ltd for the fire panel & system replacement in the
amount of $122,173.24 (excluding HST), in accordance with
section 4.7 of Purchasing Policy and By-law 5209-24.
That report LTCR-CM-15-26, Lee Manor Building Automation
System Replacement, be received; and
o That RFT-LTC-03-26, being the Building Automation System
replacement, be awarded to Empire Controls at a cost of
$245,337.71 (excluding HST); and
o That the shortfall be funded by reallocating the approved
2026 capital project budget of $109,700 for Hot Water
Recirculating system to this project.
Carried
Long Term Care Redevelopment Task Force minutes dated July
16, 2026
4
CC52-26
Moved by: Councillor Hutchinson
Seconded by: Councillor McKay
That the Long Term Care Redevelopment Task Force minutes dated
July 16, 2026, be adopted as presented; and
That the following resolutions contained therein be endorsed:
That the Rockwood Terrace Redevelopment Update from Colliers
Project Leaders be received for information.
Carried
Closed Meeting Matters
There were no closed meeting matters.
Reports
There were no reports.
By-laws
CC53-26
Moved by: Councillor Greig
Seconded by: Councillor Paterson
That By-laws 5296-26 to 5301-26 inclusive, be introduced and be taken as
read a first, second and third time, finally passed, signed by the Warden
and the Clerk, sealed with the seal of the Corporation and engrossed in the
by-law book.
i. 5296-26 - A By-law to authorize the submission of an application to
Ontario Infrastructure and Lands Corporation for financing of certain
capital works and to authorize long term borrowing for such capital
works through the issue of debentures to OILC
ii. 5297-26 - A By-law to authorize the granting of an easement and to
authorize a donation agreement to convey lands forming part of the
CP Rail Trail (Eco Parkway)
iii. 5298-26 - A By-law to authorize the Warden and Clerk to execute an
amendment to the Memorandum of Understanding between the
County of Grey, the City of Owen Sound and the Rural Ontario
Medical Program.
iv. 5299-26 - A By-law to provide for the removal of nuisance beaver
v. 5300-26 - A By-law to provide for the control of coyotes or wolves
5
vi. 5301-26 - A By-law to confirm all actions and proceedings of the
Council
Carried
News and Celebrations
Savanna Myers, Director of Economic Development, Tourism and Culture, highlighted
the Community Canvas Artwork Reveal at Grey Roots Museum and Archives on August
26th.
Councillor Koepke indicated that the Summerfolk Music and Craft Festival at Kelso
Beach at Nawash Park is scheduled from August 21st to August 23rd.
Councillor Keaveney noted that the 80th anniversary of the Dedication of the World War
2 Memorial Windows at Christ Church Anglican is scheduled on August 15th.
Councillor Nielsen indicated that Grey Highlands Fall Fair is scheduled to begin the
weekend of August 29th at the Markdale Arena.
Councillor Dobreen indicated that the Hopeville Kite Festival is scheduled on August
29th and 30th, located just south of Grey Road 9, on Southgate Road 15.
Adjournment
On motion by Councillor Nielsen and Deputy Warden Milne, Council adjourned at 10:58
a.m. to the call of the Warden.
Andrea Matrosovs, Warden Tara Warder, Clerk
6
5.b Closed Committee of the Whole meeting minutes dated August 13, 2026 and August 20, 2026
Council adopted the closed session
Agenda item 5.b: Closed Committee of the Whole meeting minutes dated August 13, 2026 and August 20, 2026
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Combined agenda package (secondary source)
5.b
Closed Committee of the Whole meeting minutes dated August 13, 2026
and August 20, 2026
That the closed session Committee of the Whole meeting minutes dated
August 13, 2026, and August 20, 2026, be adopted as provided.
5.c Special Committee of the Whole minutes dated August 20, 2026
The Special
Agenda item 5.c: Special Committee of the Whole minutes dated August 20, 2026
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Attachment: Post-Meeting Minutes - CW_Aug20_2026 - English.pdf
Source: https://helpos.ca/attachments/fc17d84fd530b3d20da90827a3311f0e176f302d6032ae1c8305793ad3385f20/5-c-1-post-meeting-minutes-cw-aug20-2026-english-pdf.pdf
Minutes
Committee of the Whole
August 20, 2026
_____________________________________________________________________
Call to Order
Grey County Council met on the above date at the County Administration Building.
Warden Matrosovs assumed the Chair and called the meeting to order at 10:01 a.m.
Councillor Dobreen, Dickert, and Hutchinson, participated electronically.
The following staff members were in attendance: Randy Scherzer, CAO; Niall Lobley,
Deputy CAO; Scott Taylor, Director of Planning; Robert Hatten, Manager of
Communications; Sue Murray, Interim Direct of Finance/Treasurer; Garrett Reed,
Manager of Accounting/Interim Deputy Treasurer; Rayburn Murray, Deputy Clerk.
Roll Call
The Deputy Clerk called the roll with all members present except for Councillor Pringle,
Nielsen, and Boddy.
Land Acknowledgement
The Warden invited members of Council to stand for O Canada and following, the
Warden read the land acknowledgement.
Declaration of Interest
There were no declarations of interest.
Items For Direction and Discussion
None.
Closed Meeting Matters
Council proceeded into closed session at 10:06 a.m.
CW140-26
Moved by: Councillor Brian Milne
Seconded by: Councillor Sue Paterson
1
That the Committee of the Whole does now go into closed session
pursuant to Section 239 (2) of the Municipal Act, 2001, as amended, to
discuss:
i. information explicitly supplied in confidence to the municipality or
local board by Canada, a province or territory or a Crown agency of
any of them
Carried
Council returned to open session at 11:21 a.m.
The Warden confirmed that as a result of closed session discussions, direction
was provided to staff regarding the information explicitly supplied in confidence to
the municipality or local board by Canada, a province or territory or a Crown
agency of any of them.
Adjournment
On motion of Councillor Carleton and Councillor McKay, Committee of the Whole
adjourned at 11:23 a.m. to the call of the Chair.
Andrea Matrosovs, Warden Rayburn Murray, Deputy Clerk
2
6 Closed Meeting Matters
The closed meeting session addresses confidential matters not discussed in the public portion of the agenda.
Agenda item 6: Closed Meeting Matters
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Combined agenda package (secondary source)
6.
Closed Meeting Matters
7 Reports
The agenda item covers reports.
Agenda item 7: Reports
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Combined agenda package (secondary source)
7.
Reports
8 By-laws
Agenda item 8: By-laws --- Attachment: 5302-26 A By-law to amend 4945-16, being the Off Road Vehicles on Certain Roadways.pdf Source: https://helpos.ca/attachments/277c5269b6a356fc02589679cd3c80bc4480a3368e329c5083741cc865ba25be/8-1-5302-26-a-by-law-to-amend-4945-16-being-the-off-road-vehicles-on-certain-roadways-pdf.pdf Corporation of the County of Grey By-Law 5302-26 A By-law to Amend By-law 4945-16, being the By-law to permit off-road vehicles on certain roadways under the jurisdiction of the County of Grey WHEREAS Section 191.8 (3) of the Highway Traffic Act, R.S.O.
Amendment Strikes Out Specific Road Segments Between Knappville Road and Bruce Road
Council enacted By-law 5302-26 to amend off-road vehicle permissions on Grey Road 10 and Grey Road 28 within the Town of Hanover. Additionally, Council adopted By-law 5303-26 to replace the previous Land Acquisition and Disposition Policy G-GEN-003 with a new policy numbered 4-52.
County Land Acquisition and Disposition Procedures
The policy outlines procedures for acquiring and disposing of land by the County, requiring Council approval before negotiations or sales begin. Acquisition methods include direct negotiation, expropriation as a last resort, and specific conditions for road purposes such as conveying 30.5-metre right-of-way widths. Disposition methods encompass direct negotiation, listing with real estate agents, public tender, requests for proposal, and auction, all subject to valuation requirements and public notice periods.
Delegation of Authority and Land Compensation Rates
Council delegates authority to negotiate land acquisitions or dispositions to the Chief Administrative Officer, Deputy CAO, Solicitor, or a department Director, allowing staff to rely on additional assistance while remaining responsible for compliance. The appropriate department Director must bring reports with recommendations to Council regarding land acquisition or disposition. Compensation rates for road purposes depend on factors like current usage and parcel size, including specific allowances for fences, daylight corners, and tree planting.
Agenda item 8: By-laws
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Attachment: 5302-26 A By-law to amend 4945-16, being the Off Road Vehicles on Certain Roadways.pdf
Source: https://helpos.ca/attachments/277c5269b6a356fc02589679cd3c80bc4480a3368e329c5083741cc865ba25be/8-1-5302-26-a-by-law-to-amend-4945-16-being-the-off-road-vehicles-on-certain-roadways-pdf.pdf
Corporation of the County of Grey
By-Law 5302-26
A By-law to Amend By-law 4945-16, being the By-law to permit
off-road vehicles on certain roadways under the jurisdiction of the
County of Grey
WHEREAS Section 191.8 (3) of the Highway Traffic Act, R.S.O. 1990, c. H.8 permits
the council of a municipality to pass by-laws permitting the operation of off-road vehicles
or classes of off-road vehicles on any highway within the municipality that is under its
jurisdiction;
AND WHEREAS the County of Grey has enacted By-law 4945-16 which permits the
operation of off-road vehicles on certain roadways under its jurisdiction, except for those
listed in Schedule ‘A’ to By-law 4945-16;
AND WHEREAS Council has endorsed resolution CW137-26 from the Committee of the
Whole meeting held August 13, 2026, amending the portions of Grey Road 10 and Grey
Road 28 where off-road vehicles are not permitted within the Town of Hanover;
NOW THEREFORE BE IT RESOLVED THAT THE COUNCIL OF
THE CORPORATION OF THE COUNTY OF GREY HEREBY ENACTS AS FOLLOWS:
1. That Schedule ‘A’ of By-law 4945-16 be amended as follows:
Striking Out:
GREY ROAD NO. FROM TO
10 (10th Avenue, Grey Road 28/Bruce
Knappville Road Road 22
2nd Street, 7th Avenue)
Insert:
GREY ROAD NO. FROM TO
The intersection of 2nd Grey Road 28/Bruce
10 (7th Avenue) Street East and 7th Road 22
Avenue, Hanover
5302-26
Striking out:
GREY ROAD NO. FROM TO
Grey Road 10 (7th Ave)
28 Concession 2 SDR Bruce Road 10
(Hanover)
Insert:
GREY ROAD NO. FROM TO
Grey Road 10 (7th Ave)
Concession 2 NDR and Bruce Road 10
28
5th Sideroad NDR (Hanover)
2. That in the event of conflict(s) between any provisions of this by-law and any other
by-law, the provisions of this by-law shall prevail.
ENACTED AND PASSED this 10th day of September, 2026.
___________________________ ______________________________
WARDEN: Andrea Matrosovs CLERK: Tara Warder
5302-26
---
Attachment: 5303-26 - A By-Law to Adopt a Land Acquisition and Disposition Policy for the County of Grey.pdf
Source: https://helpos.ca/attachments/d281c0678fdb45e67beeeffabaddcd498db7b6830f3865b5ae4860b60570ae05/8-2-5303-26-a-by-law-to-adopt-a-land-acquisition-and-disposition-policy-for-the-county-of-grey.pdf
Corporation of the County of Grey
By-Law 5303-26
A By-law to Adopt a Land Acquisition and Disposition Policy for
the County of Grey
WHEREAS Section 270(1) of the Municipal Act requires that municipalities adopt and
maintain a policy with respect to the sale and other disposition of land;
AND WHEREAS the Sale and Acquisition of Land Policy G-GEN-003 and related
Procedures, G-GEN-003-001 and G-GEN 003-002, were approved by Grey County
Council on June 5, 2012, and amended on October 7, 2014;
AND WHEREAS Grey County Council deems it necessary to ensure that municipal
policies and procedures are regularly reviewed and updated to reflect legislative and
operational requirements;
AND WHEREAS Grey County Council adopted recommendation CW138-26 from the
August 13, 2026, Committee of the Whole meeting endorsing the updated Land
Acquisition and Disposition Policy;
NOW THEREFORE BE IT RESOLVED THAT THE COUNCIL OF
THE CORPORATION OF THE COUNTY OF GREY HEREBY ENACTS AS FOLLOWS:
1. That Schedule ‘A’, attached hereto being the Land Acquisition and Disposition Policy
(4-52), is hereby adopted and forms and becomes part of this by-law.
2. That By-law 4765-12, being a by-law to Establish Procedures Governing the Sale
and Acquisition of Land, and any amendments thereto are repealed.
3. The By-law will come into full force and effect on the date of the final passing
thereof.
ENACTED AND PASSED this 10th day of September, 2026.
___________________________ ______________________________
WARDEN: Andrea Matrosovs CLERK: Tara Warder
---
Attachment: Schedule ‘A’ to 5303-26 - A By-law to Adopt a Land Acquisition and Disposition Policy.pdf
Source: https://helpos.ca/attachments/8a23f645cc5affddc30b3a88183c41a37a25db5c218d11c0233b1202a70ce3c5/8-3-schedule-a-to-5303-26-a-by-law-to-adopt-a-land-acquisition-and-disposition-policy-pdf.pdf
Corporate Policy
Land Acquisition and Disposition
Approved by: Council Policy: 4-52
By-law: 5303-26 Date Approved: September 10, 2026
Replaces: G-GEN-003 Last Revision Date: September 10, 2026
G-GEN-003-001
G-GEN-003-002
Section: Administration Scheduled for Review by: 2031
Table of Contents
Land Acquisition and Disposition ............................................................................... 1
Policy Statement ......................................................................................................................................... 2
Purpose ........................................................................................................................................................ 2
Scope............................................................................................................................................................ 2
Definitions and Interpretation ....................................................................................................... 2
Legislated Requirements .............................................................................................................. 4
Exceptions ...................................................................................................................................... 4
Financial Matters ............................................................................................................................ 4
Value of Land .................................................................................................................................. 5
Valuation Not Required ................................................................................................................. 5
Procedure for Acquisition of Land ............................................................................................... 6
Methods of Acquisition ................................................................................................................. 6
Procedure for Disposition of Land ............................................................................................... 9
Notice of Disposition of Land ....................................................................................................... 9
Methods of Disposition ............................................................................................................... 10
Special Acquisition and Disposition Categories ...................................................................... 12
Delegation of Authority ............................................................................................................... 13
Page 1
Schedule “A” to Land Acquisition and Disposition Policy ..................................... 15
Policy Statement
The County is responsible for managing its interests in Land including the Acquisition
and Disposition of Land.
The County will, so far as reasonably possible, acquire and dispose of Land using an
open process that is in the best interest of the County.
Purpose
This policy sets out procedures relating to all Acquisitions and Dispositions of Land by
the County and ensures compliance with the Municipal Act.
Scope
This policy applies to all Acquisitions and Dispositions of Land on behalf of the County.
Definitions and Interpretation
“Abutting Owner” means any person that owns Land that touches Land which is
owned by the County.
“Act” or “Municipal Act” means the Municipal Act, 2001, S.O. 2001, c. 25 as
amended from time to time or any successor legislation, and includes any
regulations made under the Act.
“Acquisition” means any transaction whereby an interest in Land is transferred
to the County with or without consideration.
“Chief Administrative Officer” or “CAO” means the Chief Administrative Officer
of the County.
“Clerk” means the Clerk of the County.
“Council” means the municipal Council of the County.
“County” means the Corporation of the County of Grey.
“Deputy CAO” means the Deputy Chief Administrative Officer of the County.
“Director” means the head of a department operating within the County.
“Director of Transportation Services” means the Director of Transportation
Services of the County.
Page 2
“Disposition Costs” means the costs that the County expects to incur as a result
of the Disposition of Land, including but not limited to legal fees, survey fees,
appraisal fees, encumbrances, advertising, and improvements.
“Disposition” means the sale, transfer, or exchange of any interest in Land or
the granting of a lease of 21 years or more by the County either with or without
consideration, and whether or not such disposal is registered or not registered,
including a sale, transfer, conveyance, exchange, or granting an option to
purchase to a third party, but does not include a Quit Claim Deed or similar
instrument made by the County for the purpose of correcting or clarifying title or
boundaries of its land or of land not owned by the County.
“Expropriation” means the Acquisition of Land under the Expropriations Act.
“Expropriations Act” means the Expropriations Act, R.S.O. 1990, c. E26, as
amended or any successor legislation, and includes any regulations made
under the Act.
“Injurious Affection” means as defined by the Expropriations Act, R.S.O. 1990,
c. E26, as amended or any successor legislation.
“Land” means a parcel of property and all buildings and structures on it.
“Notice” means a written, printed, electronic, published, or posted notification or
announcement.
“Planning Act” means the Planning Act, R.S.O. 1990, c. P.13, as amended from
time to time or any successor legislation, and includes any regulations made
under the Act.
“Planning Application” means a development application made under the
provisions of the Planning Act which may include, but may not be limited to,
applications for Severance, Site Plan, Plan of Condominium and Plan of
Subdivision.
“Roads” means all common and public highways under the jurisdiction of the
County which are intended for or used by the general public for the passage of
vehicles, and each such highway being a County “Road”.
“Road Purposes” means Land acquired for the purposes of widening the
County right-of way (“Road Widening”) or improving sightlines via daylight
triangles (“Daylight Corner”), which is to be joined to and form part of the public
highway. This includes 1-foot reserves that are established as a method to
control access to abutting Roads. Such Land may be used to permit the future
expansion of underground utilities, the travelled portion of the road, shoulders,
or other similar purposes.
“Solicitor” means the Solicitor of the County.
Page 3
“Surplus Property” means Land that is not required for the County’s current or
future needs.
“Value”, “Valuation” means the estimated fair market value price of Land.
Any reference in this policy to gender includes all genders, and words importing
the singular include the plural and vice versa.
Legislated Requirements
Section 270 (1) of the Act states that a municipality shall adopt and maintain
policies with respect to its sale and other disposition of land.
All Land transactions must be conducted in accordance with applicable federal
and provincial legislation, including but not limited to the Municipal Act,
Planning Act, and Expropriations Act.
Exceptions
The following are exempt from all provisions of this policy:
Land Dispositions under Section 110 of the Municipal Act, Agreements
for Municipal Capital Facilities;
Land Dispositions pursuant to Part XI of the Municipal Act, Sale of Land
for Tax Arrears;
Land transfers pursuant to a part of a court order or settlement
agreement;
Land Dispositions to the person who originally transferred the Land to the
County where the Land was granted to the County by by-law, operation
of law, or otherwise, that neither the County nor the registered owner
intended to grant;
Disposition of Land that was originally acquired for Road Purposes or
pursuant to a Planning Application approval or decision that is being sold
to the Abutting Owner or any government or government agency;
Easements granted to a utility company that provides any of the following
services or utilities for the general public: electricity, fuel (including natural
and artificial gas), heating, cooling, telephone, water, sewage, or a similar
utility; and
Land Dispositions or Acquisitions pursuant to the exercise of an option to
purchase agreement, right of first refusal, or similar agreement, which
was previously approved by Council.
Financial Matters
Page 4
Funding for Land Acquisition must be identified through a Council approved
budget item, specific program, project, or policy, or allocated from a
departmental budget with approval from the Director of the department.
All County Land is a corporate asset and not an asset of one individual
department. Monies received from the Disposition of Land will be deposited to
the County’s capital reserve fund unless Council directs otherwise.
Value of Land
Valuation of Land for Acquisitions and Dispositions must be done by at least
one of the following methods, unless an exemption within this policy applies:
a written appraisal or opinion of value prepared by an independent
person holding the designation of Accredited Appraiser Canadian
Institute with the Appraisal Institute of Canada or comparable
designation;
the Value assigned to the Land by the Municipal Property Assessment
Corporation;
an opinion of the Value by a licensed real estate agent;
County staff Value where the Value of the Land is estimated to be under
$75,000.00 as determined by County staff, based on information obtained
from the Municipal Property Assessment Corporation and/or Land
Registry records; or
any other method determined suitable by Council on a case-by-case
basis.
Valuation Not Required
The Valuation outlined in Section 5.0 is not required for the following:
Land Acquisitions that are a condition of a Planning Application;
Disposition of closed Roads to an Abutting Owner;
Disposition of Land that does not have direct access to a highway if being
sold to an Abutting Owner;
Disposition of Land transferred back to an owner under the
Expropriations Act;
Disposition of Land under Sections 107 General Power to Make Grants
and 108 Small Business Counselling, of the Municipal Act; and
Acquisitions of Land for Road Purposes pursuant to Section 8.4 below
provided that the purchase price is in accordance with Schedule “A”.
Page 5
Dispositions or Acquisitions between the County and other levels of
Governments, Schools, Conservation Authorities, Hospitals pursuant to
Section 12.1.
Procedure for Acquisition of Land
The following procedures apply to the Acquisition of Land by the County, unless
an exemption within this policy applies:
The Land must be Valued in accordance with Section 5.0.
Council approval must be obtained before County staff begin formal
negotiations to acquire Land.
If it appears that a larger amount of Land can be acquired at a more
reasonable price and on terms more favourable to the County, Council
may direct the Acquisition of such larger amount.
All Agreements of Purchase and Sale must be conditional on County
Council approval and are not a firm and binding agreement until
approved by Council.
The final Agreement of Purchase and Sale must be ratified by by-law of
Council.
Prior to the Acquisition of Land by the County, staff will conduct a review of
such Land, which may include the following:
confirmation of municipal purpose;
the condition of the Land;
title search;
existing restrictions or encumbrances;
tax implications;
any assumption of liability;
a satisfactory Environmental Site Assessment; and/or
any other investigation as determined appropriate.
Any Acquisition determined to not be in the County’s best interest may be
denied by the CAO, Deputy CAO, or appropriate Director.
Methods of Acquisition
Acquisition of Land may be done by one or more of the methods set out in this
Section.
Direct Negotiation
Page 6
Negotiation is the preferred method for Land Acquisition.
Negotiation may be done through written or verbal discussion with the
landowner that results in an agreement with terms acceptable to the
County and the landowner.
Expropriation
Expropriation will only be used if necessary, and if direct negotiations with
the landowner are unsuccessful, provided that the County may proceed
with the necessary preliminary steps for Expropriation during the
negotiation with the landowner if time is of the essence.
The requirements of the Expropriations Act must be followed.
Directors will make every attempt to allow for a minimum of 24 months
lead time in their project planning in case Expropriation is required.
Directors will keep in mind that Expropriation may take up to 12 months
to complete.
Acquisitions for County Road Purposes
The Director of Transportation Services is authorized to negotiate, in
accordance with this policy, the Acquisition of Land that is, in their
opinion, required for Road Purposes.
Compensation paid by the County to a landowner for Land Acquisition for
Road Purposes shall be determined in accordance with Schedule “A”
attached hereto.
Compensation greater than that provided by Schedule “A” is not binding
until approved by Council and the Agreement of Purchase and Sale may
not be signed by the Warden and Clerk or delegated authority until such
approval has been granted.
The Director of Transportation Services or their designate will submit a
report to Council with recommendations for the Acquisition of Land for
Road Purposes.
With the exception of 8.4 c), the Warden and Clerk or the delegated
authority are authorized to execute a conditional Agreement of Purchase
and Sale related to Land Acquisitions for Road Purposes which are in
accordance with this policy. Such conditional Agreements of Purchase
and Sale shall be ratified by Council by way of a resolution and are
exempt from the requirements in Sections 5.1, 7.1 a), 7.1 b), and 7.1 e).
Acquisitions though Planning Applications that abut County Roads
Page 7
In support of the County’s long-term goal to acquire 30.5 metres (100
feet) right-of-way widths throughout its road system, a condition of
Planning Applications involving Lands that abut County Roads. A Road
Widening is to be conveyed to the County, and will generally be taken in
equal widths of 5.2 metres (17 feet) from each side of the County Road
where practical. Unequal Road Widenings may be taken where
topographic features, heritage buildings and structures or other cultural
heritage resources, significant environmental concerns or other unique
conditions necessitate taking a greater Road Widening, or the total Road
Widening, on one side of an existing County Road right-of-way.
A condition is to be added to all Planning Applications involving Lands
that are at an intersection of a County Road. A 15.24 metre (50 feet)
Daylight Corner beyond the Road Widening is to be conveyed to the
County.
A condition may be added to all Planning Applications involving Lands
that abut a County Road to require conveyance of a 1-foot reserve to
protect County Roads and control future access routes or entrances
directly onto County Roads.
A Road Widening of greater than 5.2 metres (17 feet) will be conveyed to
the County if, in the County’s opinion, future right-of-way requirements
will exceed 30.5 metres (100 feet).
Road Widenings, Daylight Corners, and 1-foot reserves will be conveyed
to the County on both the severed and retained parcels.
For Land located within settlement areas, the required Road Widening,
Daylight Corner, and 1-foot reserves will be determined by the Director of
Transportation Services or their designate on a case-by-case basis.
Geometric considerations will meet the current standards as outlined in
the Geometric Design Guide for Canadian Roads.
The landowner shall bear all the costs associated with the conveyance of
Land to the County for Road Purposes as a condition of a Planning
Application. All Land conveyed to the County shall be free of all
encumbrances, encroachments, and improvements, unless otherwise
agreed to by the County.
Acquisitions under Section 8.5 are exempt from requirements of Sections
5.1, 7.1 a), 7.1 b), 7.1 c), 7.1 d), 7.1 e), and 13.4.
The Warden and Clerk or the delegated authority are authorized to
execute all necessary documents for Land Acquisitions as a result of a
Planning Application.
Page 8
Any exceptions to the requirements of Section 8.5 a) ,8.5 b), 8.5 c), 8.5
d), and 8.5 e) must be approved by the Director of Transportation or their
designate on a case-by-case basis.
Procedure for Disposition of Land
The following procedures apply to the Disposition of Land by the County,
unless an exemption is found within this policy:
The Land must be Valued in accordance with Section 5.0.
Council approval must be obtained before County staff dispose of Land.
The Disposition of Land shall be at Value.
Despite Section 9.1 c), Council may, unless prohibited by the Act,
authorize the Disposition of Land for less than the Value if Council
believes it is in the County’s best interest.
The Land must be declared Surplus Property by Council passing a
resolution in an open meeting declaring the Land surplus to the current
and future needs of the County.
Notice of the proposed Disposition must be provided to the public in
accordance with Section 10.0, unless an exemption is found within this
policy.
All Agreements of Purchase and Sale must be conditional on County
Council approval and are not a firm and binding agreement until
approved by Council.
The final Agreement of Purchase and Sale must be ratified by by-law of
Council.
Notice of Disposition of Land
Before the Disposition of Land, Notice must be given to the public, by posting
on the County website, in the manner set out in this Section, unless an
exemption is found within this policy.
Notice for Disposition of Land must include:
a short description of the Land;
the method of sale;
details of how and where to submit an offer to purchase the Land; and
the earliest date the Disposition will be considered by the County.
Page 9
In addition to details outlined in section 10.2 above, Notice for Land being sold
pursuant to Sections 11.4 and 11.5, being public tender or request for proposal,
must also include the following, to be substantially in the form set out below:
Notice of public tender wording to the effect of “the highest tender or any
offer may not necessarily be accepted”;
the date, time, and location where results can be found online;
Notice for request for proposals must include the criteria for evaluation of
the proposal; and
the date for submitting the tender or proposal.
Notice pursuant to Sections 10.2 and 10.3 must be provided at least three
weeks before the date for the County intends to consider the Disposition.
If a final decision in respect of the Disposition of Land is not made by the date
and time specified in the public Notice provided pursuant to this policy, no
further Notice is required.
Notice is not required for Land transferred back to an owner under the
Expropriations Act or for Dispositions pursuant to section 12.1 of this policy
Methods of Disposition
The Disposition of Land may be made by one or more of the methods listed in
this Section.
Direct Negotiation
The Disposition of Land may occur through written or verbal discussions
with the landowner that results in an agreement with terms acceptable to
the County and the landowner.
Real Estate Agent or Broker
The County may list Surplus Lands for sale with a licensed real estate
agent or broker.
Estimated Disposition Costs may be determined prior to listing with a real
estate agent or broker.
A listing price will be set and cannot be less than the Value of the Land
and may include the Disposition Costs.
For Disposition through a real estate agent or broker, the CAO, Deputy
CAO, Solicitor, or the appropriate Director are authorized to sign the
listing agreement.
Page 10
Offers to purchase the Surplus Property must be submitted to the
County’s Legal Services department and the designated department
Director on a standard form of Agreement of Purchase and Sale or a form
drafted by a lawyer.
The appropriate Director, in consultation with the County’s Legal Services
department, may make a counteroffer, subject to final approval of the
Agreement of Purchase and Sale by Council.
Public Tender
The County may release a public tender for the Disposition of Land in
accordance with the County’s Purchasing Policy.
Estimated Disposition Costs may be determined prior to tender.
A minimum bid price will be set for Land sold and cannot be less than the
Value of the Land and may include the Disposition Costs.
The tender documents must be delivered in accordance with the
directions in the Notice of tender.
The appropriate Director will provide a recommendation for award in
accordance with the Purchasing Policy.
Pursuant to the Purchasing Policy, Dispositions under Section 11.4 that
are under $500,000 are exempt from requirements of Section 9.1 g) and
9.1 h).
Request for Proposal
A Request for Proposal may be used for the Disposition of Land in
accordance with the County’s Purchasing Policy when the County has a
preference for how the Lands are to be utilized.
Estimated Disposition Costs may be determined prior to the Request for
Proposal.
A minimum bid price will be set for Land sold and cannot be less than the
Value of the Land and may include the Disposition Costs.
The Request for Proposal documents must be delivered in accordance
with the directions in the Notice of request for proposal.
The appropriate Director will provide a recommendation for award in
accordance with the Purchasing Policy.
Pursuant to the Purchasing Policy, Dispositions under Section 11.5 that
are under $500,000 are exempt from the requirements of Section 9.1 g)
and 9.1 h).
Page 11
Auction
The County may sell Land by auction.
For Disposition by auction, the CAO, Deputy CAO, Solicitor, or the
appropriate Director are authorized to retain a licensed real estate
auctioneer to run the auction.
All advertising for the auction will be approved by the auctioneer and the
County. All costs for advertising will be paid for by the County.
Estimated Disposition Costs may be determined prior to the auction.
The County must establish a reserve bid based on the Disposition Cost
and may include the estimated Value of the Land. The reserve bid will
remain confidential until after the auction.
The CAO, Deputy CAO, Solicitor, Director, or designate will bring a report
to Council after the auction to update Council on the outcome.
Dispositions under Section 11.6 are exempt from Sections 9.1 g) and 9.1
h).
Special Acquisition and Disposition Categories
Acquisitions or Dispositions by the County with Governments, Schools,
Conservation Authorities, Hospitals
Land Acquisitions or Dispositions by the County may be negotiated with
any municipality, local board, school board, college, conservation
authority, public hospital organization, or the Crown in right of Ontario or
Canada and its agencies, using one of the Methods outlined in Sections
8.0 or 11.0.
Acquisitions under Section 12.1 a) are exempt from Section 7.1 a).
Dispositions under Section 12.1 a) are exempt from Sections 9.1 a), 9.1
c), 9.1 e), and 10.1.
Charitable Donations
The County may accept a gift or donation of Land, using one of the
methods outlined in Section 8.0.
Should Council or its delegated authority wish to move forward with
accepting a gift of Land, a charitable donation receipt may be issued in
the amount of the Value of the donated Land. The Value of the donated
Land shall be determined in accordance with Section 5.0. If a charitable
donation receipt is not requested, Land Acquisitions through gifts or
donations are exempt from the requirements in Sections 5.1 and 7.1 a).
Page 12
Disposition of Land Acquired through Donation
Where the County acquired Land through a donation, and the Land
becomes Surplus Property, the County may proceed with Disposition by
one of the following three options:
Transfer the Land back to the original owner, or
successor in title. All Disposition Costs to transfer the
Land back to the original owner are the responsibility of
the transferee;
Transfer the Land to another municipality, local board,
school board, college, conservation authority, public
hospital organization, or the Crown in right of Ontario or
Canada and its agencies; or
Disposition of the Surplus Property at Value pursuant to a
method listed in Section 11.0.
Heritage Property
Heritage property may be acquired or disposed of pursuant to a method
listed in Sections 8.0 or 11.0 provided that the Agreement of Purchase
and Sale is conditional on preserving the heritage status of the property.
Public–Private Partnerships
Land Acquisition or Disposition may be through a public-private
partnership to provide infrastructure, community facilities, or related
services that would benefit the County, its lower-tier municipalities, or
County residents.
The Acquisition or Disposition will be pursuant to a method listed in
Sections 8.0 or 11.0 above.
Delegation of Authority
Council may delegate authority to negotiate the Acquisition or Disposition to the
Chief Administrative Officer, Deputy CAO, Solicitor, or a department Director.
Staff who are delegated the authority to negotiate the Acquisition or Disposition
by Council may rely on additional County staff to assist with negotiations.
Notwithstanding Section 13.2 the staff member who is delegated the authority
to negotiate the Acquisition or Disposition by Council is responsible for
negotiating in compliance with this policy.
Page 13
The appropriate department Director or his or her designate is responsible for
bringing a report to Council with recommendations for the Acquisition or
Disposition of Land under this policy.
Forms and Resources
Corresponding template forms and guides are maintained by Legal Services
Page 14
Schedule “A” to Land Acquisition and Disposition
Policy
The Value of Land for Acquisitions for Road Purposes is dependent on several
factors, including but not limited to:
current usage of the existing property;
size of the existing parcel of Land;
residential setback;
damages for Injurious Affection;
fence compensation; and
tree compensation.
The compensation rates set out in the chart below apply to Acquisition of Land for
Road Purposes.
Type of
Compensation Compensation Comments
Land acquired for
Road Purposes as
Condition of a Planning
a condition of a $2.00
Application.
Planning
Application
County staff Value where the
Road widening – Value of the Land is estimated
Where the Value of Land is
standard 5 metres to be under $75,000 as
estimated to be over $75,000, the
(17 foot) parcel – determined by staff based on
Value shall be determined in
0.2 acres of information from the Municipal
accordance with Section 5.0 of
frontage and Property Assessment
the policy.
greater Corporation and/or Land
Registry records
$5,000 or County staff Value
Less than the Road
where the Value of the Land is Where the Value of Land is
widening –
estimated to be under $75,000 estimated to be over $75,000, the
standard 5 metre
as determined by staff based on Value shall be determined in
(17 foot) parcel –
information from the Municipal accordance with Section 5.0 of
less than 0.2 acres
Property Assessment and/or the policy.
of frontage
Land Registry records
To be provided for relocation of
an existing “good condition” farm
Fence Allowance $20.00 per linear foot fence as determined at the
discretion of County staff and
being a fence that the County
Page 15
Type of
Compensation Compensation Comments
finds capable of holding
livestock.
$1000 or County staff Value
Daylight Corners – where the Value of the Land is
measurement of 15 estimated to be under $75,000 The $1000 flat rate is in addition
metres (50 feet) as determined by staff based on to the road widening paid per acre
adjacent to an information from the Municipal noted above.
intersecting road Property Assessment and/or
Land Registry records
To be negotiated by the Director
Tree planting $500.00 per tree
Tree Compensation of Transportation Services or
to a maximum of $1,500
his/her designate.
Page 16
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Attachment: 5304-26 - A By-law to Confirm the Proceedings of Council (September 10) of the Corporation of the County of Grey.pdf
Source: https://helpos.ca/attachments/9e5d7ca1636e327532b393e90bf89b67297671665ca2163f15c60002cb086664/8-4-5304-26-a-by-law-to-confirm-the-proceedings-of-council-september-10-of-the-corporation-of-.pdf
Corporation of the County of Grey
By-law 5304-26
A By-law to confirm all actions and proceedings of the Council
WHEREAS Section 5 of the Municipal Act, 2001, as amended, states that the powers of
a municipality shall be exercised by its Council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that
municipal powers shall be exercised by by-law;
NOW THEREFORE BE IT RESOLVED THAT THE COUNCIL OF
THE CORPORATION OF THE COUNTY OF GREY HEREBY ENACTS AS FOLLOWS:
1. The actions of the Council of the Corporation of the County of Grey at its meetings
held from August 13, 2026, and August 20, 2026, to date, in respect of each
recommendation contained in the Reports to Committee of the Whole, and each
motion and resolution passed, and any other actions taken by Council at these
meetings are hereby adopted and confirmed as if such proceedings were expressly
embodied in this By-law.
2. The Warden and proper officers of the Corporation of the County of Grey are hereby
authorized and directed to do all things necessary to give effect to the said action, to
obtain approvals where required and to execute all documents necessary in that
behalf.
ENACTED AND PASSED this 10th day of September, 2026.
___________________________ ______________________________
WARDEN: Andrea Matrosovs CLERK: Tara Warder
9 News and Celebrations
The agenda item covers news updates and celebrations.
Agenda item 9: News and Celebrations
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Combined agenda package (secondary source)
9.
News and Celebrations
10 Adjournment
Council adjourns the meeting.
Agenda item 10: Adjournment
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Combined agenda package (secondary source)
10.
Adjournment