Committee - Service Review Implementation Ad Hoc Agenda Preview — June 10, 2026

Summary

One-sentence summary: The June 10, 2026 Committee - Service Review Implementation Ad Hoc agenda includes 2026 Organizational Work Plan Mid-Year Update.

At this June 10 meeting at 9:00 AM, leadership and unionized workers confront a critical tension between managing one hundred fifty-seven active projects while guarding against burnout among already stretched staff. The agenda expects discussion on the mid-year organizational work plan update, where teams will struggle through their transition into the new ProjectTeam system until July as they refine definitions to separate routine duties from distinct initiatives. Consideration includes upcoming ruthless fall assessments aimed at aligning timelines with human capacity before any potential revisions to the year-end submission. Discussions may examine how engineers finalize street repair tenders in June, temporarily drawing on future asphalt budgets while waiting for developer funds to arrive safely. Parks teams plan upgrades to Kelso Beach facilities alongside bids for the Weaver's Creek Boardwalk, and fire station expansions under E.C. King Contracting rely on temporary capital reserves rather than depleted staff numbers. Leadership will likely assess scope shifts for projects like Greenwood Cemetery, ensuring resource priorities honor community obligations without overextending workers who maintain essential services during this demanding period of adjustment and strategic realignment across the city's infrastructure.

Top Newsworthy Developments

Key Topics & Sections

Full Transcript

2 CALL FOR ADDITIONAL BUSINESS

CALL FOR ADDITIONAL BUSINESS

3 DECLARATIONS OF INTEREST

DECLARATIONS OF INTEREST

4 CONFIRMATION OF MINUTES

CONFIRMATION OF MINUTES
4.a
Minutes of the Service Review Implementation Ad Hoc Committee
meeting held on April 8, 2026

5 DEPUTATIONS AND PRESENTATIONS There are no deputations or presentations.

DEPUTATIONS AND PRESENTATIONS
There are no deputations or presentations.

6 PUBLIC FORUM

PUBLIC FORUM

7 CORRESPONDENCE RECEIVED FOR WHICH DIRECTION IS REQUIRED There are no correspondence items being presented for consideration.

CORRESPONDENCE RECEIVED FOR WHICH DIRECTION IS REQUIRED
There are no correspondence items being presented for consideration.

8 REPORTS OF CITY STAFF

REPORTS OF CITY STAFF
8.a
Report CM-26-020 from the Senior Manager, Strategic Initiatives and
Operational Effectiveness Re: 2026 Organizational Work Plan Mid-Year
Update

THAT in consideration of Staff Report CM-26-020 respecting the 2026
Organizational Work Plan Mid-Year Update, the Service Review
Implementation Ad Hoc Committee recommends that City Council receive the
report for information purposes.

Highlights:







A consolidated organizational work plan reinforces the City’s core
value of integrity by ensuring transparency and accountability.
The overall project portfolio remains at 157 projects, including
many multi-year initiatives; of these, 141 are planned for
completion in 2026, with 38 complete or substantially complete, 72
in progress, and 25 in initiation/planning.
Implementation of ProjectTeam has improved consistency,
reporting, and cross-divisional coordination, while also highlighting
the need for continued staff training, clearer project definitions, and
stronger intake controls for adding work mid-year.
The City is using lessons from 2026 to build a more realistic and
resource-aligned 2027 work plan, with a stronger focus on capacity,
prioritization, and balancing project delivery with core service
obligations.

Staff Report CM-26-020: 2026 Organizational Work Plan Mid-Year Update
Page 1 of 6

Page 9 of 20

Vision 2050 - Strategic Plan Alignment:
Strategic Plan Priority: Fostering Mutually Beneficial & Respectful
Relationships - Establishing, reconciling, and continually nurturing
relationships that result in mutual benefit, trust and shared understanding.
Projects and core services within the annual work plan support all seven
priorities within the Vision 2050 Strategic Plan. By clearly identifying an
organizational work plan and providing updates to Council and the
community, we continue to build trust and shared understanding.

Previous Report/Authority:
CM-24-035 4a3 - Strengthen Annual Work Plans and Develop An Annual
Operational Plan
CM-26-003 / CM-26-004 / CM-26-005 / CM-26-006 - Committee Orientations
and 2026 Annual Organizational Work Plan

Background:
The 2023 Service Review identified the need to strengthen the annual
workplan process to develop an organizational work plan aligned with the
Strategic Plan. In 2026, as part of the continued transformation toward an
organizational approach to business planning, an organizational work plan
was developed that captured core service profiles delivered by each division
and included a comprehensive list of all projects, providing a holistic view of
the organization's work.
When the annual organizational work plan, which captures both capital
projects (those funded from the capital program) and operating projects
(those have no funding assigned to them) was compiled and finalized in
January 2026, there were 157 projects that were either continuing from
2025 or beginning in 2026. Many projects (approximately 72) are multi-year
projects. These projects either began in previous years and will be completed
in 2026 or will begin in 2026 and be completed in a future year.
It’s important to note that although this report focuses on the status of
projects being undertaken in 2026, the vast majority of staff resources are
required to provide core services to the community. With few exceptions,
projects are led by staff who are primarily responsible for providing core
service. Although projects are assigned to a single division as the lead for the
initiative, staff from other divisions within the department and other
Staff Report CM-26-020: 2026 Organizational Work Plan Mid-Year Update
Page 2 of 6

Page 10 of 20

departments within the organization are a critical part of the network of
resources required to achieve the expected outcomes. The resourcing
demands for these projects are substantial; all projects rely on involvement
and collaboration with at least one other division, and some require
participation from staff across all divisions.

Analysis and Options:
The intent of the organizational work plan was to strike a balance between
“wanting to do it all” and the human resources and financial capacity to
deliver. The goal was to realistically represent what can be achieved in 2026
and to deliver projects that advance the 2050 Vision strategic priorities and
continuously improve the provision of core services. The timing aligned with
the implementation of ProjectTeam, the City’s project management system,
enabling data to be captured in one location to help us communicate and
collaborate as staff manage projects.
What’s changed:
The annual work plan is not static. It continues to change as additional
changes) or as projects are removed/bundled together to be completed more
effectively. For the most part, the removed projects were originally identified
as projects but have been identified now as part of ongoing operational
programs. Examples of this include the stormwater separation program and
water servicing for the new high school.
Overall, with the additions and deletions, the number of projects remains at
157.
What We Have Learned:
We continue to learn as we go. Since developing the organizational work
plan, staff have continued to refine what constitutes a project and what
should be captured in core service. Staff have developed a decision tree to
determine whether an initiative is a distinct project, as well as a process to
confirm available resources before adding an initiative to the organizational
work plan mid way through the year.
Staff are continuing to experiment and learn how to best use ProjectTeam to
manage projects. While the system has provided many benefits, including
increased ease of reporting and consistency in the information, it has also
Staff Report CM-26-020: 2026 Organizational Work Plan Mid-Year Update
Page 3 of 6

Page 11 of 20

created a challenge as it has increased time required by staff in learning the
new system and applying the functionality to the different types of projects.
This has been particularly challenging for projects which were already in
process when the system launched. Staff have developed work instructions
and are hosting ongoing virtual help sessions throughout the go-live phase
(ending July 2026) to address this.
Current Status:
Of the 157 projects, 141 projects are currently planned to be completed
within 2026.
To date, 38 projects are complete or substantially complete, 72 projects are
in progress with 25 more projects in the initiation/planning phase and 22
projects have not been started.
Looking Ahead:
Throughout the Fall of 2026, the Strategic Leadership Team and impacted
staff will use an iterative process to finalize an organizational work plan for
2027. This includes ruthlessly assessing every planned project to ensure that
the resources required to complete are available for the initiative in order to
present a realistic 2027 organizational work plan to standing committees and
Council.
Staff will also be continuing to refine how we use ProjectTeam including
creating checklists to increase standardization in tasks related to projects
that are substantially complete and complete.

Resource Alignment:
Financial Resources
The annual organizational work plan (as a document) is developed in-house
by communications staff. ProjectTeam is utilized as the source for
information (user licenses are included in the operating budget). As
presented, the organizational work plan is consistent with each division's
capital and operating budget.

Human Resources
The annual organizational work plan is intended to be achievable and
realistic, based on current staffing levels. Staff are using this year to
continue learning what is truly achievable in terms of project load without
Staff Report CM-26-020: 2026 Organizational Work Plan Mid-Year Update
Page 4 of 6

Page 12 of 20

impacting core service. As additional projects are identified, the project
sponsors work with project leads and team members to determine whether
each project can be completed without affecting other planned work and core
services. The Strategic Leadership Team recognizes that staff resources are
stretched and are working collaboratively with staff to identify resource
requirements for projects and core service to continue to refine and focus the
efforts of staff in the year ahead as we begin to develop the work plan for
2027.

Time and Scheduling
The projects within the organizational work plan are intended to be
completed or started within the calendar year. During the development of
the 2026 organizational work plan, it became clear that staff are ambitious in
wanting to achieve as much as possible for the community. This has led to
staff resources being stretched beyond capacity. As part of the capital project
review in the Spring of 2026, timing of capital projects were reviewed with a
focus on smoothing the planned projects over the five-year plan.

Technology and Infrastructure
In December 2025, the City launched the go-live phase of ProjectTeam, the
City’s project management system. In the spring of 2026, staff utilized
ProjectTeam to create capital detail sheets for the 2027-2031 capital plan.
This summer and fall, staff will utilize ProjectTeam to identify operational
projects which are planned for future years in order to begin to create a fiveyear project plan (capturing both capital and operating projects).

Climate and Environmental Impacts:
The recommendation supports both the City's Corporate Climate Change
Adaptation Plan and the City's Climate Mitigation Plan.
Projects contained within the organizational work plan support both the City's
Corporate Climate Change Adaptation Plan and the City's Climate Mitigation
Plan.

Communication and Engagement:
This report has been posted to the City’s website with the agenda in advance
of the meeting. The attachment to this report will be posted on the City’s
website with the Annual Organizational Work Plan.

Staff Report CM-26-020: 2026 Organizational Work Plan Mid-Year Update
Page 5 of 6

Page 13 of 20

Report Developed in Consultation With:
Content for the status and comment updates was provided by the Project
Leads through the ProjectTeam software.

Attachments:
Attachment 1 – Status and Comments on 2026 Organizational Work Plan
Projects
Reviewed by:
Tim Simmonds, City Manager
Submission approved by:
Tim Simmonds, City Manager
For more information on this report, please contact Michelle Palmer, Senior
Manager of Strategic Initiatives and Operational Effectiveness at
mpalmer@owensound.ca or 519-376-4440 ext.1246.

Staff Report CM-26-020: 2026 Organizational Work Plan Mid-Year Update
Page 6 of 6

Page 14 of 20

Status

Start Date

Planned End Date

Project Number

Project Name

Division

Comments

01/06/26

06/30/2026

CAP-26-0076

zz - Completed - Bayshore - Lacrosse Turf 26H.4

Parks and Green Spaces

Pam Coulter

01/05/26

09/30/2026

OPR-26-065

zz - Completed - Review of CrS-HR67 Council and Staff Relations Policy

General Government

May 21, 2026 - turf installed, funds transferred to Minor Lacrosse as per agreement, and building Pam Coulter
permits for seacans (storage) in process.
March 31, 2026 Policy has been updated and uploaded to Share. Project has been completed. Kate Allan

01/05/26

06/30/2026

OPR-26-040

zz - Completed - River District Sidewalk Patios Policy Review

Downtown

Tim Simmonds

Pam Coulter

01/05/26

03/31/2026

OPR-26-017

zz- Completed - Core Competencies for Leaders (1c2) - Succession Management Phase 1

General Government

Kate Allan

Janet Ashfield

Completed

01/05/26

09/30/2026

OPR-26-064

zz- Completed - Review of HR018 Dress Code and HS122 Scent Free

General Government

May 21, 2026 Bylaw approved by Council April 27, 2026. Communication rolling out. Project
complete.
March 31, 2026 - Competencies developed. Shared with Council and shared with People
Leaders. Will be added to job descriptions as we adjust each. Will be added to the
Performance Appraisal process and forms for all leaders. This part of the succession program
project has been completed
Updated HR018 policy approved February 2026

Kate Allan

Hannah McCulloch

Completed

01/01/26

12/31/2026

CAP-26-0049

zz - Completed - Billy Bishop Museum (BBM) - Interior Rehabilitation 25M.11

Facilities, Other

May 29, 2026- Project completed Feb 2026

Kate Allan

Jason Hoffman

Completed

01/01/26

12/31/2026

CAP-26-0080

zz - Completed - CN Station - AC Units Replacement 26M.3

Facilities, Other

Project Completed January 2026

Kate Allan

Bradey Carbert

Completed

01/01/26

03/31/2026

OPR-26-015

zz - Completed -Bereavement and Gifts Policy Review

General Government

March 31, 2026 Policy approved and rolled out - project completed.

Kate Allan

Janet Ashfield

Completed

01/01/26

06/30/2026

CAP-26-0017

zz- Completed - Harrison Park Ponderosa Siding and Screen Replacement 24D.13

Facilities, Other

May 29, 2026- Project completed the week of May 18th 2026

Pam Coulter

Shawn Dubosq

Completed

01/01/26

09/30/2026

CAP-26-0004

zz- Completed - OSPS - Overhead Door Replacement 23J.5

Police

March 25, 2026 - project completed

Jason Hoffman

Shawn Dubosq

Completed

01/01/25

01/30/2026

2026-007

zz - Completed - Tax Sale Policy and Procedure

General Government

Completed January 2026

Kate Allan

Christine Gilbert

Completed

01/01/25

01/30/2026

2026-008

zz - Completed - Virtual City Hall (Increase and Expand Online Services 3a6)

General Government

Completed January 2026

Kate Allan

Christine Gilbert

Information Technology

Phase 1 - Completed January 2026. Follow-up projects (5) to occur over 2027/2028

Kate Allan

Kim Sowerby
Heidi Jennen

Christine Gilbert

Completed

Completed

Completed

Completed

Project Sponsor

Project Lead

Janet Ashfield

09/01/25

01/31/2026

26A.7

zz- Completed - Sharepoint Functional Review - Beyond SHaRE - Phase 1 26A.7

06/01/25

06/30/2026

OPR-26-035

zz - Completed - Recycling for Non-Eligible Sources

Environmental Services

05/01/25

02/27/2026

OPR-26-033

zz - Completed - Consideration of Request to Re-Name of Ryerson Park (Working Group)

Parks and Green Spaces

01/01/25

12/31/2026

OPR-26-016

General Government

01/01/25

12/31/2026

2026-053

zz - Completed - Cloud Based Solutions for Digital Timesheets, Work Orders, Asset
Management and HRIS (2a1)
zz - Completed - E-Ticketing for OSPS and Brightshores

May 31, 2026 - project completed March 31, 2026. The remaining budget will be allocated to City Mason Bellamy
facility collection for the remainder of the year.
Request to Re-Name Approved by Council. This component of the project is complete. Project Tim Simmonds
OPR-26-034 has been initiated to determine the name of the park.
April 9, 2026 - Project is completed - report went to committee
Lara Widdifield

General Government

Completed January 2026

01/01/25

03/31/2026

OPR-26-026

zz - Completed - Internet Access and Acceptable Use (CMA36) and Electronic Mail (CMA35)
Policy Review (Development of AF017 – IT Acceptable Use Policy)

General Government

01/01/25

03/31/2026

OPR-26-009

zz - Completed - Intranet ReDevelopment

General Government

May 21, 2026 - The policy review project is now complete. The former Internet Access and
Kate Allan
Mark Giberson
Acceptable Use Policy and Electronic Mail Policy have been replaced with the new AF017
Information Technology Acceptable Use Policy. The updated policy consolidates expectations
for staff, Council and other authorized users on the acceptable use of City technology resources,
including internet access, electronic communications, networks, computers, applications, mobile
devices, software, security practices, and the appropriate use of Artificial Intelligence. It also
strengthens direction related to cybersecurity, privacy, MFIPPA compliance, password and MFA
requirements, prohibited uses, reporting misuse, and enforcement.
May 27, 2026 - intranet (SOUND) changes have been made communicated with staff (through
Michelle Palmer Kristen Van Alphen
digital screens and internal news posts) and continue to be well-used.

01/01/25

12/31/2025

23D.46

zz - Completed - Kiwanis Soccer Tree Replacement

Parks and Green Spaces

Completed January 2026

Pam Coulter

Eckhard Pastrik

01/01/25

03/31/2026

OPR-26-028

zz - Completed - Microsoft Teams Implementation (1b1)

Information Technology

April 9, 2026 - report went to Service Review Committee in April. Project complete

Tim Simmonds

Kim Sowerby

01/01/25

03/31/2026

CAP-26-0025

zz - Completed - Official Plan Update 24E.3

Pam Coulter

Pam Coulter

05/01/26

12/31/2026

OPR-26-083

Renovation of Bayshore Attack Dressing Room

Bayshore

May 21, 2026 Council adopted March 23. Grey County is the approval authority for 5-year
review. Pending approval.
Urban Design Guidelines complete and posted on website.
Website updated in the background - pending county approval
May 21, 2026 - A report to Community Services Committee was presented May 20th.

Pam Coulter

Ryan Gowan

04/15/26

12/31/2026

CAP-26-0163

Demolition of Building at 994 1st Avenue East

Facilities, Other

Jason Hoffman

Shawn Dubosq

04/15/26

12/31/2026

CAP-26-0141

Engineering - 27th Street West Storm Sewer Replacement - 4th Avenue W to Outfall 24P.20

Engineering

Lara Widdifield

Spencer Hammill

In Progress

03/19/26

12/31/2026

CAP-26-0166

Traffic Signal Upgrade - 10th St W and 8th Ave W

Engineering

April 15, 2026 - Project Initiated/ Added to 2026
May 29, 2026 - Investigating sanitary lateral for future use, waiting for GSC' comments for
permit. Demolition scheduled for June 2026.
May 29, 2026 - Work is in progress and on shedule, approximetly 75m of pipe remaining to be
installed. No major changes in budget have occurred to date.
April 2026 - Project approved (Operations report OP-26-005)

Mason Bellamy

Manan Monga

In Progress

01/05/26

12/31/2026

OPR-26-068

2026 Council Orientation

General Government

May 26, 2026 - Proceeding as anticipated.

Tim Simmonds

Briana Bloomfield

01/05/26

12/31/2026

OPR-26-022

Communication Policy Review

General Government

Michelle Palmer Kate Mosher

01/05/26

02/28/2027

OPR-26-063

FS22 Reserve and Reserve Fund Policy Review (will be AF016)

Finance

01/05/26

06/30/2026

OPR-26-060

O17 Bulk Water Use

Water

01/05/26

12/31/2026

CAP-26-0067

River District Revitalization Plan 26C.2

Downtown

01/05/26

12/31/2026

OPR-26-048

TTAG Strategic Plan Refresh

General Government

01/01/26

09/30/2026

CAP-26-0047

Animal Control Facility - Roof Replacement 25K.2

Facilities, Other

May 31, 2026 - Project on track. Working on draft of updated policy as a whole, combining the
current multiple polices into one. Met with Comms in other municipalities about this work, going
to share resources.
May 20, 2026 - This policy is 90% complete. I am aiming to bring it to committee in July or
September.
May 20, 2026 - New bulk water application and terms of use has been approved. Developing
customer communications and rolling out to customers mid summer 2026
May 22, 2026 - Consulting Services for River District Revitalization Plan - Evaluation period
closed on schedule; RFP Consensus meeting scheduled for June 1
May 31, 2026 - Staff reviewed Curatorial priorities, Mission, Mandate and Vision, and have
completed Strength, Weaknesses, Opportunities, and Threats analysis which has created
measurable action items. The plan refreshed plan will be brought to the TTAG Advisory
Committee in September.
05/29/26- Currently with Purchasing to go to tender in June 2026- Nicole to take the lead

Completed
Completed

Completed

Completed
Completed

Completed

Completed

Completed
Completed

Completed

In Progress

In Progress

In Progress

In Progress

In Progress

In Progress

In Progress

In Progress

In Progress

Kate Allan

Pam Coulter
Kim Sowerby

Kate Allan

Kate Allan

Lara Widdifield

Bryce McDonald

Pam Coulter

Viveca Gravel

Pam Coulter

Aidan Ware

Jason Hoffman

Shawn Dubosq

Page 15 of 20

Status

Start Date

Planned End Date

Project Number

Project Name

Division

Comments

Project Sponsor

Project Lead

01/01/26

12/31/2026

OPR-26-081

Bargaining 2026 (CUPE Inside and Outside)

General Government

Kate Allan

Janet Ashfield

01/01/26

12/31/2026

OPR-26-076

Development of Tailgate Policy and Procedure

Bayshore

Pam Coulter

Ryan Gowan

01/01/26

12/31/2026

OPR-26-079

Employee Code of Conduct Policy Review (HR0XX)

General Government

April 30, 2026 - Meeting held with inside managers to gather input. Data being collected for
mandate. Report being prepared for July 13, 2026 closed council meeting incorporating
mandates for all 3 bargaining units
May 21, 2026 - A report was taken to Community Services Committee May 20th, with a
recommendation to monitor and see what other municipalities are doing.
May 21, 2026 Current Policy being reviewed

Kate Allan

Janet Ashfield

01/01/26

12/31/2026

CAP-26-0143

Engineering - 2026 Accessible Pedestrian Signals (APS) (23Q.3 and 26Q.3)

Engineering

Mason Bellamy

Manan Monga

01/01/26

12/31/2029

CAP-26-0054

Engineering - 4th Avenue West Reconstruction - 15th St W to 20th St W 25P.2

Engineering

May 29, 2026; Engineering Services aims to upgrade two intersections with the APS system.
The push button infrastructure at the intersection of 10th St E and 7th Ave E was upgraded
earlier this year. The city has received the new APS buttons and will be looking to install during
the summer of 2026.
May 29, 2026 - Deferred until the capital budget meeting in June 2026

Lara Widdifield

Sofin Lalani

01/01/26

12/31/2026

CAP-26-0055

Engineering - Asphalt & Concrete Replacement 26P.9

Engineering

Mason Bellamy

Manan Monga

In Progress

01/01/26

12/31/2026

CAP-26-0119

Fire - Water Rescue - Ice Commander Suits (x6 units) 26U.4

Fire

May 29, 2026 - The contract has been awarded to IPAC Paving ltd after competitive bidding
process. CO#1 is in process to include 3 additional roadways and remove one roadway. The
contractor plans to begin work in June.
May 20, 2026 - Staff working on best set for our use.

Phil Eagleson

Greg Nicol

In Progress

01/01/26

12/31/2026

CAP-26-0060

IT - Computer Capital - Mobile Tech/Staff Cell Phones 26A.1

Information Technology

May 21, 2026 - In Progress partially complete. Progress as expected

Kate Allan

Mark Giberson

01/01/26

09/30/2026

CAP-26-0061

IT - Computer Capital - New Council Equipment (Councilor/Mayor Ipad/Computer) 26A.2

Information Technology

01/01/26

12/31/2026

CAP-26-0063

IT - Network Infrastructure 26A.3

Information Technology

In Progress

01/01/26

12/31/2027

CAP-26-0078

OSPS - HVAC Rebalancing 26J.2

Police

May 21, 2026 - Staff are working with the vendor to ensure the computer specifications meet the Kate Allan
required operational and security requirements. The order is expected to be placed in late July,
with delivery anticipated in August. Setup and configuration are expected to take place in
September, with deployment to the Mayor and Council following the election.
May 21, 2026 - project remains on time and on budget, with significant progress completed to
Kate Allan
date. Staff continue to work closely with the vendor on the ordering of UPS equipment, with
installation scheduling to occur in the near future.
May 29, 2026 - Project is scheduled to be completed June 2026
Jason Hoffman

In Progress

01/01/26

12/31/2026

CAP-26-0072

Parks - Harrison Park Storage Bay Roof & Siding Replacement 26D.5

Parks and Green Spaces

May 29, 2026 - Completion mid June 2026

Pam Coulter

Jason Hoffman

01/01/26

09/30/2026

CAP-26-0020

Parks - Weaver's Creek Boardwalk Replacement - Study 24D.3

Parks and Green Spaces

Eckhard Pastrik

01/01/26

12/31/2026

OPR-26-080

Process - Outside Job Evaluation (Development and Implementation)

General Government

Pam Coulter
$179,000, and selection of a preferred option (January 21, 2026 CSC Meeting). Construction
drawings and tender package were prepared by consultant. Tender RFT-26-007 issued on May
13, 2026. A pre-bid meeting was held at the boardwalk with bid takers to review the site and
project scope of work. Deadline for bid submission is June 8, 2026. Permit Application was
submitted to GSCA on May 26, 2026 to support the Weaver's Boardwalk Trail Replacement
project.
The estimated schedule for the construction involves a target start date July 3, 2026 and a
completion date of September 15, 2026.
May 21, 2026 JJE questionnaires being completed by staff and reviewed by Managers.
Kate Allan
Meetings have been scheduled to evaluate starting June 16th.

01/01/26

09/30/2026

CAP-26-0038

River District Action Plan - Update 25C.1

Downtown

01/01/26

12/31/2026

OPR-26-077

River District Election

Downtown

01/01/26

06/30/2026

OPR-26-056

SSA/Site Servicing

Water

01/01/26

12/31/2026

CAP-26-0116

Wastewater - Process Electrical (2026) 26O.5

Waste Water

01/01/26

12/31/2026

OPR-26-082

Website Disclaimer Policy Review (CE005)

General Government

12/01/25

04/30/2026

CAP-26-0066

Information Management (IM) Governance (Beyond Share Phase 2)

Information Technology

11/01/25

07/31/2026

OPR-26-055

Organizational Project Management System (5a1) - Phase 2 GoLive

General Government

06/01/25

03/31/2026

OPR-26-001

External Communications Strategy - Development

General Government

05/01/25

03/31/2026

OPR-26-030

Mobile Technology Policy (2b3) - Implementation of Phase 1

General Government

01/01/25

03/31/2026

OPR-26-011

Annual Organizational Work Plan (4a3)

General Government

In Progress

01/01/25

12/31/2026

CAP-26-0014

Billy Bishop Museum (BBM) - Verandah 23M.10

In Progress

01/01/25

12/31/2026

OPR-26-072

Development of Fleet Management Policy (AF013) and Manual

In Progress

In Progress
In Progress

In Progress

In Progress

In Progress

In Progress

In Progress

In Progress

In Progress

In Progress

In Progress

In Progress

In Progress
In Progress

In Progress

Mark Giberson
Shawn Dubosq

Janet Ashfield

May 21, 2026 - report to RD Board with Process. Working to collect data and build project page Tim Simmonds Pam Coulter
for launch. Interim report planned for River District Board July 2026.
May 31, 2026 - Amended River District Constitution; updating forms and procedures;
Kate Allan
Staci Landry
presentation scheduled for July 8, 2026 Board meeting.
May 31, 2026 - A fillable electronic application, available through the website, has replaced the Lara Widdifield Ashley McNeil
previous PDF version, improving accessibility and efficiency. The process continues to be
refined and streamlined through practice. Supporting documentation is currently in development;
an interim procedure and standardized communication materials have been created to provide
guidance and ensure consistency as progress continues.
May 27th, 2026- Obtaining quotes.
Bryce McDonald Jamie Fenton
May 31, 2026- Review and updates of CE005 complete, passed to IT and Legislated Services
for review and approval.
May 19, 2026 - There are a couple of items that still need to be completed on the City side but
this is complete per Stoneshare
May 13, 2026 - System launched December 2025, ongoing weekly training sessions scheduled
for the go-live phase (until July 2026), ongoing corrections/adjustments being made to system
and work instructions being updated throughout go-live phase.
May 27, 2026: Council approved this Strategy through the corp. services minutes on March
23rd; By-law adopted by Council on April 13. Added to City's website (Under Reports, Studies,
and Plans). Updated and archived OurCity Page. Creating implementation plan for Phase 1 of
the Strategy to implement actions within the next 6-12 months.

Michelle Palmer Kate Mosher

May 13, 2026 - Policy approved Fall 2025; rollout for Phase 1 under way; Next step is getting
feedback from water to create an FAQ, refine process for next roll out
May 20, 2026 - Initial organizational work plan developed and taken to Committees in February
2026. Mid-Year report of status to be taken to Service Review Committee June 2026.
Developing process to confirm projects for 2027 with an iterative loop to gather feedback from
impacted staff (anticipated to occur Sept - November)

Michelle Palmer Kristen Van Alphen
Pam Coulter

Michelle Palmer

Facilities, Other

05/29/26-Design completed and ready for tender with a mid September start date

Kate Allan

Shawn Dubosq

Fleet

20May26 - Reviewing draft and feedback for the next Fleet Team Meeting.

Tim Simmonds

Greg Nicol

In Progress

In Progress

In Progress

Mark Giberson

In Progress

Kate Allan

Kim Sowerby

Kate Allan

Michelle Palmer

Michelle Palmer Carly McArthur

Page 16 of 20

Status

Start Date

Planned End Date

Project Number

Project Name

Division

Comments

01/01/25

12/31/2027

CAP-26-0029

Engineering - 16th Street East Pedestrian Tunnel Rehabilitation 25P.13

Engineering

Sofin Lalani

01/01/25

06/30/2026

CAP-26-0015

Engineering - Master Stormwater Management (SWM) Plan and Drainage Study 23P.20

Engineering

01/01/25

09/30/2026

CAP-26-0037

Euna Budget Software - Configuration and Implementation 25A.6.1

General Government

In Progress

01/01/25

12/31/2027

CAP-26-0032

Fire Station Renovation/ Expansion - Design Stage 24U.4

Fire

May 31, 2026 - Council awarded the tender to E.C. King Contracting, in the amount of
Lara Widdifield
$2,455,822.92 including non-refundable HST. The project scope includes road widening and
sidewalk installation to support future pedestrian connectivity to the new Catholic High School
and surrounding commercial area. Construction is anticipated to begin in June 2026 with
substantial completion by October 2026. To fund the project, approximately $575,000 from the
2027 asphalt resurfacing budget, along with capital reserve funds, will be used temporarily until
developer contributions are recovered through future development approvals.
May 29, 2026 - Reviewing 60% Draft report (currently with Manager of Engineering for review). Mason Bellamy
Next steps are to finalize with Tatham Engineering and set up PIC 2
May 20, 2026 - Operating Module is complete. The goal is to have the capital module complete Tim Simmonds
in time for the December update and the Budget book module to be used for the 2027 operating
budget.
Phil Eagleson

In Progress

01/01/25

12/31/2026

CAP-26-0006

Greenwood Cemetery - Chapel Design, Tender and Construction 22D.74

Parks and Green Spaces

May 29, 2026- Design has been delivered. Currently in review stage with staff

Shawn Dubosq

01/01/25

12/31/2026

OPR-26-024

Grey County Urban Roads Transfer

Engineering

01/01/25

12/31/2026

CAP-26-0009

01/01/25

03/31/2026

CAP-26-0035

01/01/25

06/30/2026

01/01/25

In Progress

In Progress

In Progress

Project Sponsor

Pam Coulter

Project Lead

Spencer Hammill
Kate Allan
Jason Hoffman
Lara Widdifield

IT - Cloudpermit - Planning (2b4) 23A.6

May 20, 2026 - The County has set up a meeting at the Sydenham Campus on Tuesday, May
Tim Simmonds
26th to begin discussions with the larger committee composed of the existing committee plus up
to two representatives from each municipality.
Planning, Heritage and Development June 1, 2026 - SOP meetings have been started, checklist is being used to track progress
Pam Coulter

IT - Strategic Review 25A.3

Information Technology

May 21, 2026 - project is nearing completion, with delivery of the final report to the Senior
Leadership Team expected in June.

Kate Allan

Mark Giberson

CAP-26-0048

JMRRC - Roof Section 1 Replacement 25I.1

Facilities, Other

May 29, 2026, project halted for winter, completion scheduled for end of summer.

Jason Hoffman

Shawn Dubosq

12/31/2026

24S.1

Landfill Approval Alternatives Analysis

Environmental Services

01/01/25

12/31/2026

CAP-26-0010

Parks - Commemorative Forest Central Monument 23D.14

Parks and Green Spaces

May 29, 2026 - Staff are recommending a change in scope for this project to investigate the
Lara Widdifield
feasibility of using the Genoe site as a Public Works excess soil storage facility rather than
assessing the potential to reopen the site for waste management purposes. Future waste
management opportunities may be considered as part of the County's ongoing waste review. A
report will be presented to the Operations Committee in July 2026.
May 27, 2026 - report to CSC November 2025. Final design underway. Website updated.
Pam Coulter
Letters sent to donors in transition period.
Detail design drawing package and tender information being generated by consultant for site
works (not including the sign itself). Sign will be procured as a stand-along item to be installed
once the civil work is complete. Structural engineer engaged to establish parameters for sign
footings. Target submission date for construction drawings and tender information for civil work
is June 5, 2026.
Interpretive sign panel content for the commemorative forest monument is being developed in
collaboration with Communications. Consultant is targeting completion of panel configuration
and content for June 12, 2026.

01/01/25

12/31/2027

CAP-26-0042

Parks - Kelso Beach at Nawash Park Playground and Splashpad Improvements 25D.18

Parks and Green Spaces

01/01/25

06/30/2026

CAP-26-0021

Parks - Playground Upgrades - CommRette Park 24D.45

Parks and Green Spaces

01/01/25

06/30/2026

CAP-26-0022

Parks - Playground Upgrades - Owen Heights Park 24D.47

Parks and Green Spaces

01/01/25

12/31/2026

OPR-26-003

Parks and Sports Field Classification (3a2)

Parks and Green Spaces

In Progress

01/01/25

03/31/2026

24E.1

Planning - Urban Design Guidelines including Interim Control of Drive Thrus

Planning, Heritage and Development

In Progress

01/01/25

03/31/2026

22E.1

Planning - Zoning Bylaw Update

Planning, Heritage and Development

01/01/25

09/30/2026

OPR-26-031

Preparation for 2026 Election

General Government

01/01/25

09/30/2026

OPR-26-032

Preparation for 2026 Inaugural Meeting

General Government

In Progress

01/01/25

04/30/2026

OPR-26-059

Purchasing Bylaw Update

General Government

In Progress

01/01/25

03/31/2026

OPR-26-002

Review of Board and Committee Structure

01/01/25

12/31/2026

OPR-26-039

01/01/25

03/31/2026

OPR-26-043

In Progress

In Progress

In Progress

In Progress

In Progress

In Progress

Eckhard Pastrik

Eckhard Pastrik

Pam Coulter

Eckhard Pastrik

Pam Coulter

Eckhard Pastrik

Pam Coulter

Eckhard Pastrik

Pam Coulter

Sabine Robart

Pam Coulter

Sabine Robart

May 26, 2026 - Proceeding as anticipated. Communication plan developed, website launched
Jan 2026. Phone line is live. Nomination package finalized for May 1 deadline. Candidate
information session was April 22 at Grey County. Met with Simply Voting Feb 12. Brochure
completed.
May 26, 2026 - Proceeding as anticipated. Harmony Centre booked. Photographer booked.
Waiting to hear from the GB Symphony on musical options.

Tim Simmonds

Briana Bloomfield

Tim Simmonds

Briana Bloomfield

Kate Allan

Lauren Stewart

General Government

May 26, 2026 - Approved by Council, working on implementation.

Tim Simmonds

Review of Public Works and Parks Operations (1a3)

General Government

Stone Orchard Sales Module Implementation

Cemetery

May 25, 2026 - This project is moving forward in alignment with Project 3A2 Parks Service
Tim Simmonds
Levels. To date internal discussions have focused on the alignment of River District
Maintenance Operations moving from Parks to PW and Stumps moving from PW to Parks to
align with the Arborists/Forestry Team. Staff are looking at backlogs of stump removal and other
operational aspects as these operations move. Other areas of alignment are still being assessed
and will be refined for 2027.
June 1, 2026 - Project is moving along slowly, due to staffing resources. Checklist has been
Pam Coulter
prepared to help keep things in order.

In Progress

In Progress

In Progress

In Progress

In Progress

In Progress

Heidi Jennen

Pam Coulter

In Progress

In Progress

Target date for obtaining quotes for civil work is late June 2026.
May 27, 2026 -Public Meeting on design concept and CSC meeting presentation 20 May, 2026;
Online survey on project from May 14 to June 27; May/June - working on finalizing concept
design.
May 27, 2026 - playground installed and some civil work completed Fall 2025; April 2026 - noncompliant components of civil work removed. Construction scheduled to commence on June 8,
2026 to complete civil work.
May 27, 2026 - playground installed and some civil work completed Fall 2025; April 2026 - noncompliant components of civil work removed. Construction scheduled to commence on June 8,
2026 to complete civil work.
May 27, 2026 - Playground Service Level report presented to committee 8 April/26 ; MaySeptember 2026 - working on service levels for horticulture/park waste collection for September
9, 2026.

Kim Sowerby

Briana Bloomfield
Tim Simmonds

Kim Sowerby

Page 17 of 20

Status

Start Date

Planned End Date

Project Number

Project Name

Division

Comments

Project Sponsor

Project Lead

01/01/25

06/30/2026

CAP-26-0031

Transit - Find My Bus app Integration with Google 24R.2

Environmental Services

Mason Bellamy

Heidi Jennen

01/01/25

09/30/2026

CAP-26-0111

Wastewater - 16th Avenue East Sanitary Sewer Replacement – 17th Street East to 20th Street
East 25O.4

Engineering

Mason Bellamy

Spencer Hammill

01/01/25

12/31/2026

CAP-26-0108

Wastewater - Digester Cleanout 24O.3

Waste Water

May 29, 2026 may be proceeding with CONSAT in a bag to ensure all buses have live data for
riders. Cost $9,268.5
May 29, 2026 - The Contractor is planning to remobilize and start work June 8th to finish
remaining works. Budget will be close as a number of additional unforeseen issues have arisen
during construction. Work is planned to be complete by the end of June.
May 27, 2026- Procurement in process. Planned completion July 31st

01/01/25

12/31/2026

CAP-26-0109

Wastewater - WWTP Intermediate Bar Screens 22O.4

Waste Water

Bryce McDonald Bryce McDonald

01/01/25

12/31/2026

CAP-26-0095

Water - SCADA - Water Distribution (re-scoped to be Easthill Booster, Reservoir and Beattie
only) 23N.5

Water

In Progress

01/01/25

12/31/2026

CAP-26-0096

Water - Transformer Replacement - WTP 22N.6

Water

May 20, 2026 - Construction continues. Construction schedule adjusted to mid-June, with
system integration complete mid-July. Formal CO to be completed for contract extension and
CA.
May 20, 2026 - 100% design drawings complete. Project on schedule but potential for slight
delay based on delivery times.
June 1, 2026 - FAT completed.

In Progress

01/01/25

06/30/2026

CAP-26-0098

Water - Walking Beam Flocculator Emergency Replacement 23N.20

Water

01/01/25

12/31/2026

CAP-26-0094

Water - Water Meter Replacement Program (3a5) 25N.5

Water

In Progress

01/01/25

09/30/2026

CAP-26-0091

Water - WTP Filter Refurbishment (ice green) 22N.4

Water

In Progress

01/01/25

09/30/2026

CAP-26-0136

Water - WTP Ultraviolet Light Replacement 23N.3

Water

01/01/25

03/31/2026

CAP-26-0036

Work Order Management System Worktech Upgrade to Pearl 25A.4

Information Technology

10/14/24

06/30/2026

OPR-26-041

Role of Upper Tier Muncipality (3b4)

General Government

05/01/26

12/31/2026

OPR-26-058

Sharepoint Training and Rollout (Beyond Share - Phase 3)

Information Technology

04/01/26

12/31/2027

OPR-26-069

Implement Digital Timesheets using Pearl (Phase Approach)

General Government

01/05/26

06/30/2027

OPR-26-012

Assessment Base Management Tracking and Policy

General Government

Not Started

01/05/26

06/30/2026

OPR-26-066

Development of HR023 Equity, Diversity and Inclusion Policy

General Government

Not Started

01/05/26

12/31/2026

OPR-26-051

Winter Maintenance Review (5b1)

Not Started

01/01/26

09/30/2026

CAP-26-0027

Not Started

01/01/26

09/30/2026

CAP-26-0075

01/01/26

12/31/2027

01/01/26

In Progress

In Progress

In Progress

In Progress

In Progress

In Progress

Bryce McDonald Jamie Fenton

Lara Widdifield

Bryce McDonald

Bryce McDonald Troy Pelletier
Bryce McDonald Troy Pelletier

May 20, 2026 - Phase two is substantially complete by the vendor. The rest of the work now is
up to City Staff. 250 reminder letters were sent to phase 1 install or re-inspection refusals,
generating a large proportion of appointments. Phase 2, the user-interface software, has been
developed and launched. It is now in the testing phase. The intent is to ask a property manager
and several staff to create accounts and trial the program.

Kate Allan

Lara Widdifield

Bryce McDonald Troy Pelletier
Bryce McDonald Troy Pelletier

May 21, 2026 - The Pearl system was soft launched in February, with significant work completed Kate Allan
to address differences between the previous system and the new platform. Most staff are now
using the new system, and ongoing improvements continue to expand functionality, improve
workflow, and reduce process steps.
The project remains on budget and is slightly behind schedule, but is now approximately 97%
functionally complete. Final refinements and workflow improvements will continue as staff usage
expands, but project is expected to be complete in the next couple months.
May 20, 2026 - Wrap-up report to Service Review Ad Hoc Committee September 2026 to wrap Tim Simmonds
project into other work
June 1, 2026 - Kick off meeting with Stoneshare has been scheduled for July 9th
Kate Allan

Mark Giberson

May 13, 2026 - Project planning meeting March 2026 to clarify scope, inputs, timing and project
team. Project kick-off meeting anticipated for June 2026
May 29, 2026 - Have not started project and will be deferred until 4th quarter of 2026 to
accommodate s.357 policy that has taken precedence.

Tim Simmonds

Michelle Palmer

Kate Allan

Crystal Moffatt

Kate Allan

Hannah McCulloch

General Government

May 20, 2026 - Behind Schedule. Inventory of data collected yet to be compiled.

Phil Eagleson

Lara Widdifield

Animal Control Facility - Unit Heater Replacement 24K.5

Facilities, Other

May 29, 2026- Not started yet but to be completed by Q4 2026

Bradey Carbert

Shawn Dubosq

Bayshore - Unit Heaters 2 & 6 Replacement 26H.3

General Government

May 21, 2026 - RFQ will be completed in June/July 2026.

Pam Coulter

Ryan Gowan

CAP-26-0016

Engineering - 8th Street Retaining Walls - Replacement or Removal - 700 Block 23P.3

Engineering

Mason Bellamy

Manan Monga

12/31/2026

CAP-26-0056

Engineering - Replace/Install New Streetlights - Conventional 2026 (23Q.1 and 26Q.6)

Engineering

Mason Bellamy

Manan Monga

01/01/26

12/31/2026

CAP-26-0142

Engineering

Mason Bellamy

Manan Monga

01/01/26

12/31/2026

CAP-26-0057

Engineering - Sensys Installation 2026 (wireless traffic sensors) or Equivalent (23Q.2 and
26Q.2)
Engineering - Traffic Controller Replacement 2026 (25Q.4 and 26Q.4)

Mason Bellamy

Manan Monga

01/01/26

12/31/2026

OPR-26-074

Ice Allocation Policy Review (CS017)

Bayshore

May 29, 2026- Project note started yet- Engineering Services and Purchasing working on
Procurement.
May 29, 2026: Project not started yet, Engineering Services will be working with purchasing
department for procurement.
May 29, 2026: Project not started yet, Engineering Services is working with the purchasing
department for single-source procurement.
May 29, 2026: Project not yet started; Engineering Services is working with the purchasing
department on single-source procurement.
May 21, 2026 - Review will begin in July/August 2026.

Pam Coulter

Ryan Gowan

01/01/26

09/30/2026

CAP-26-0045

OSPS - Unit Heater Replacement 25J.1

Police

Not Started

01/01/26

12/31/2026

CAP-26-0024

Not Started

01/01/26

12/31/2026

OPR-26-073

Not Started

01/01/26

12/31/2026

Not Started

01/01/26
01/01/26

Not Started
Not Started

In Progress

In Progress
Not Started
Not Started

Not Started

Not Started

Not Started

Not Started

Not Started
Not Started

Engineering

Michelle Palmer
Kim Sowerby

Shawn Dubosq

Planning - Interpretive Plaque Refresh 24E.2

05/29/26- Not started and looking at the actual need for this project. Conversation has been had Jason Hoffman
around cancellation of project- Discussion with Director of Corporate Services around next
steps.
Planning, Heritage and Development
Pam Coulter

Public Art Policy Review (AG10)

General Government

Pam Coulter

Aidan Ware

OPR-26-078

Review of Ambassador Awards Program

General Government

Pam Coulter

Jen Wright

12/31/2026

CAP-26-0117

Wastewater - 11th St. W. (663 -685) Sanitary Repair 26O.8

Waste Water

Mason Bellamy

Sofin Lalani

12/31/2026

CAP-26-0100

Water - Condition Assessment Municipal Reservoir 26N.2

Water

01/01/26

12/31/2026

CAP-26-0104

Water - Electrical Upgrades - Main Breaker 26N.6

Water

01/01/26

12/31/2026

CAP-26-0107

Water - Flow Meter Replacement - Backwash and Industrial 26N.14

Water

Not Started

01/01/26

12/31/2026

CAP-26-0103

Water - Instrumentation Replacement 26N.5

Water

Not Started

01/01/25

12/31/2028

CAP-26-0053

Engineering - 9th Avenue East - 20th St E to 23rd St E Reconstruction 25P.12

Engineering

Project Initiation / Planning

06/01/26

12/31/2026

CAP-26-xxx

Animal Control Facility - Landscaping (23K.1)

Animal Control

Project Initiation / Planning

06/01/26

12/31/2028

CAP-27-0042

Police Station Lighting Replacement 27J.5, 27J.6

Police

Not Started

Not Started

May 31, 2026 - This Policy will be reviewed and updated for fall 2026.

Jacklyn Iezzi

May 20, 2026 -This is a reoccurring ROV inspection that requires minimal planning. On schedule Lara Widdifield Bryce McDonald
to be completed in summer of 2026.
Bryce McDonald Troy Pelletier
Bryce McDonald Troy Pelletier
Bryce McDonald Troy Pelletier
Working with purchasing to get an RFP to retain a consultant for 2027 cpnstruction

Lara Widdifield

May 29, 2026- Going out to tender for consultant in June / July 2026

Jason Hoffman

Spencer Hammill
Nicole Wildeboer
Shawn Dubosq

Page 18 of 20

Status

Start Date

Planned End Date

Project Number

Project Name

Division

Comments

Project Sponsor

Project Lead

05/01/26

12/31/2026

OPR-26-084

Water Supply Agreement - Georgian Bluffs

Water

Lara Widdifield

Bryce McDonald

01/05/26

06/30/2027

OPR-26-020

Develop Standard Operating Procedure (SOP) for Overtime (1a4)

General Government

May 19, 2026 - project added to 2026 work plan. Hemson retained to review rate formula to
account full cost recovery
May 21, 2026 Planned start date in October 2026 with input from PW, Parks and Water/WW
supervisors and managers

Lara Widdifield

Janet Ashfield

01/05/26

12/31/2026

OPR-26-052

Disaster Recovery Plan for Information Technology

Information Technology

May 21, 2026 - expected to begin in June, with the majority of work anticipated to be completed
by September 1.

Kate Allan

Mark Giberson

01/05/26

06/30/2026

OPR-26-027

Key Performance Indicators and Revenue Targets (4a1)

General Government

May 13, 2026 - Wrap-up report to Service Review Ad Hoc Committee September 2026 to wrap Kate Allan
revenue target component into work completed related to fees and charges review process. Key
performance indicators to be developed Q2 2026 and presented to committee for feedback.

Michelle Palmer

01/05/26

09/30/2026

OPR-26-038

Review of Potential Shared Entrance - Library, Tourism, and TTAG (3a3)

General Government

Pam Coulter

Aidan Ware

01/01/26

09/30/2026

CAP-26-0046

Animal Control Facility - Windows and Doors 25K.1

Facilities, Other

Jason Hoffman

Shawn Dubosq

01/01/26

09/30/2026

CAP-26-0050

Farmers Market - Facility Door Repairs/Replacement 25M.3

Facilities, Other

Jason Hoffman

Shawn Dubosq

Project Initiation / Planning

01/01/26

06/30/2026

CAP-26-0082

Farmers Market - Public Washroom Rehabilitation 26M.9

Facilities, Other

May 31, 2026 - April 8 Service Review Ad Hoc Committee approved the recommendation in

9 MATTERS POSTPONED There are no matters postponed.

MATTERS POSTPONED
There are no matters postponed.

10 MOTIONS FOR WHICH NOTICE WAS PREVIOUSLY GIVEN There are no motions for which notice was previously given.

MOTIONS FOR WHICH NOTICE WAS PREVIOUSLY GIVEN
There are no motions for which notice was previously given.

Page 3 of 20

Implementation Ad Hoc Committee waives the provision in the Board and
Committee By-law that a member is not eligible to serve as Chair of a committee
for more than two (2) consecutive years in order to permit the Mayor to continue
serving as Chair as there are only three (3) meetings left of the Committee."
Mayor Boddy accepted the nomination.
The Committee and Executive Support Coordinator asked for any further nominations.
There being no further nominations, the Committee and Executive Support Coordinator
declared nominations closed.
Mayor Boddy was acclaimed as Chair of the Service Review Implementation Ad Hoc
Committee.
3.

ELECTION OF VICE CHAIR
The Committee and Executive Support Coordinator opened the floor for nominations for
the position of Vice Chair for the Service Review Implementation Ad Hoc Committee.
Deputy Mayor Greig nominated Councillor Kukreja for the position of Vice Chair.
Councillor Kukreja accepted the nomination.
The Committee and Executive Support Coordinator asked for any further nominations.
There being no further nominations, the Committee and Executive Support Coordinator
declared nominations closed.
Councillor Kukreja was acclaimed as Vice Chair of the Service Review Implementation
Ad Hoc Committee.
Mayor Boddy assumed the position of Chair for the remainder of the meeting.

4.

CALL FOR ADDITIONAL BUSINESS
There was no additional business.

5.

DECLARATIONS OF INTEREST
There were no declarations of interest.

6.

CONFIRMATION OF MINUTES
6.a

Minutes of the Service Review Implementation Ad Hoc Committee meeting held
on February 11, 2026
SR-260408-002

Page 4 of 20

7.

DEPUTATIONS AND PRESENTATIONS
There were no deputations or presentations.

8.

PUBLIC FORUM
There were no questions or comments from the public.

9.

CORRESPONDENCE RECEIVED FOR WHICH DIRECTION IS REQUIRED
There were no correspondence items presented for consideration.

10.

REPORTS OF CITY STAFF
10.a

Report CR-26-022 from the Corporate Application Analyst Re: Conclusion of
Project 1b1 - Integration of Microsoft Teams
The Corporate Application Analyst provided an overview of the report.
In response to a question from Committee, Ms. Sowerby noted that staff are now
able to stay at their workstation and attend meetings virtually via Teams, which
cuts down on travel time for staff moving from one location to another.
In response to a question from Committee, Ms. Allan noted that vehicle use is
charged out to different accounts, and that while the amount saved is
insignificant for insurance premium purposes, the amount saved for vehicle use
and mileage reimbursements could be tracked.
SR-260408-003

11 CORRESPONDENCE PROVIDED FOR INFORMATION There are no correspondence items being presented for information.

CORRESPONDENCE PROVIDED FOR INFORMATION
There are no correspondence items being presented for information.

12 DISCUSSION OF ADDITIONAL BUSINESS

DISCUSSION OF ADDITIONAL BUSINESS

13 NOTICES OF MOTION

NOTICES OF MOTION

14 ADJOURNMENT

ADJOURNMENT