Council Meeting - Regular Agenda Preview — May 25, 2026

Summary

One-sentence summary: On May 25, 2026 at 5:30 PM, Council will consider the following: - **Wastewater Treatment Plant Maintenance:** A non-standard procurement for a critical digestor clean-out requiring an eight-week shutdown beginning mid-June 2026.

On May 25, 2026, at 5:30 PM, Council considers a critical, non-standard procurement for an eight-week shutdown of the wastewater treatment plant digestor scheduled to begin mid-June 2026. Staff requests discussion on this essential maintenance required to prevent unregulated discharge and ensure equitable service. Simultaneously, the agenda examines a proposal to shift financial responsibility for sewer connections and road maintenance to users, changes that may impact residents and businesses. Council also directs potential amendments to authorize a By-law Enforcement Officer to improve compliance through education, while weighing conditions for decorative railings to ensure snow removal safety. Staff seeks direction on reconstructing 4th Avenue West to calm traffic and preserve parking, with funding expected from the Ontario Community Infrastructure Fund, and proposes dedicating a land strip as a highway to resolve legal access issues. Further, the meeting reviews a new three-year cycle for fee reviews, a proposed sale of a surplus municipal lane despite public comments, and clarifies City obligations for new school construction where specific components are contributed by the municipality. Finally, administrative updates consolidate council seating policies to simplify operations, with staff coordinating next steps pending explicit Council direction.

Top Newsworthy Developments

Key Topics & Sections

Full Transcript

2 CALL FOR ADDITIONAL BUSINESS

CALL FOR ADDITIONAL BUSINESS

3 DECLARATIONS OF INTEREST

DECLARATIONS OF INTEREST

4 CONFIRMATION OF THE COUNCIL MINUTES 4.a

CONFIRMATION OF THE COUNCIL MINUTES
4.a

5 Minutes of the Regular Council meeting held on May 11,

Minutes of the Regular Council meeting held on May 11, 2026
MOTION TO MOVE COUNCIL INTO COMMITTEE OF THE WHOLE
COMMITTEE OF THE WHOLE

6 PUBLIC MEETINGS There are no public meetings.

PUBLIC MEETINGS
There are no public meetings.

7 DEPUTATIONS AND PRESENTATIONS

DEPUTATIONS AND PRESENTATIONS
7.a
Deputation from Donald Anderson, Chairperson, and Colleen Purdon,
Co-Chair, Grey Bruce One World Festival Re: 15th Annual One World

8 PUBLIC FORUM

PUBLIC FORUM

9 CORRESPONDENCE RECEIVED FOR WHICH DIRECTION OF COUNCIL IS REQUIRED 9.a

CORRESPONDENCE RECEIVED FOR WHICH DIRECTION OF COUNCIL IS
REQUIRED
9.a

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



new 15th Street East road, intersection improvements on 28th
Avenue East, pedestrian connections, and related servicing works.
A Master Servicing Strategy is proposed to establish the overall
servicing framework, with future staff-delegated servicing
agreements to implement individual phases.
The BGCDSB will front-end most servicing costs, while the City’s
direct contribution is limited primarily to the pressure reducing
valve and five water service laterals (within the approved capital
budget of up to $250,000) and advancing a sidewalk link on 16th
Street East, to be fully recovered from the future commercial
developer. The report also proposes a Capital Cost Recovery
Agreement so the City can recover portions of the water main
extension cost from eleven (11) benefiting properties as they
develop in the future.

Vision 2050 - Strategic Plan Alignment:
Strategic Plan Priority: City Building – Enhancing urban development,
planning and place-making processes to create places and spaces that
contribute to complete communities for existing residents, future residents
and tourists.

Previous Report/Authority:
Consent B02-2024
Consent Agreement (GY270643-Notice Consent Agreement)
By-law No. 2025-079 (ZBA 56) was approved in 2025 to rezone the ‘Rural’
zoned portion of the property to the ‘Institutional’ (I) zone. (At that time, a
two-storey school was proposed).
Minor Variance A15-2025 increased the permitted height to allow a 3-storey
structure as required by changes to Provincial requirements.
Pre-Grading Agreement DA-26-003 Site Plan Approval for 2753 15th Street
East (ST2025-018) – BGCDSB (GY282176 – Registered Site Alteration
Agreement)

Staff Report CS-26-045: Bruce Grey Catholic District School Board (BGCDSB) –
Overall Servicing Strategy and Conditional Building Permit
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Background:
In spring of 2022, the Ministry of Education announced capital funding to
support the construction of a new secondary school in Owen Sound. The
current high school is over capacity, and a process toward selecting a new
site was commenced.
The applicant originally engaged the City in the pre-consultation process in
2023. The City’s response outlined the necessary approvals process based on
the plans provided and identified that additional pre-consultation would be
required at future stages, given the complexities of developing the lands and
as the findings of required studies may have design implications.

Consent Created Parcel in 2024
The subject lands and a road allowance for 15th Street East were severed
from a larger property through Consent B02-2024. A consent agreement
entered into by BGCDSB, the owner of the retained parcel, and the City of
Owen Sound is registered on title and includes various requirements, such as
the provision of plans and record drawings, acquisition of permits, land
conveyance, construction, installation, and/or provision of transportation and
servicing work, payment of capital contributions (including parkland
dedication), completion of studies, and acquisition of site plan approval.

Zoning By-law Amendment Approved to Permit a School
By-law No. 2025-079 (ZBA 56) was approved in July 2025 to rezone the
‘Rural’ zoned portion of the property to its current ‘Institutional’ (I) zone.
This by-law is now in full force and effect.

Minor Variance was Required to Address Change in Height of
School
The BGCDSB had originally planned to construct a two-storey school on the
subject lands; however, the Ministry of Education requested that the
proposed building be redesigned as a three-storey school to comply with
revised Provincial efficiency standards. Minor Variance A15-2025 approved a
maximum building height of 16 metres, provided that construction occur
substantially in accordance with the sketch submitted with the application
(which the subject site plan does). This variance is now in effect.

Staff Report CS-26-045: Bruce Grey Catholic District School Board (BGCDSB) –
Overall Servicing Strategy and Conditional Building Permit
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Site Alteration Agreement
In the fall of 2025, the BGCDSB entered into a Site Alteration Agreement
with the City of Owen Sound to complete preliminary grading for work both
onsite and within the 15th Street East road allowance to provide interim
access to the site. Conditions of the agreement required requisite approvals
from the Grey Sauble Conservation Authority (GSCA), Ministry of
Transportation (MTO), and the County of Grey, as well as that the work be in
accordance with mitigation measures specified in an Environmental Impact
Study. It was acknowledged at that time that construction of the permanent
road would require a separate future Servicing Agreement with the City of
Owen Sound.
The applicant engaged the City in a final pre-consultation process in late
2025, through which the City confirmed the formal application requirements
toward Site Plan Approval and Servicing Agreements.

Site Plan Approved in April 2026
Site Plan Approval (DA-26-003) was granted on April 30, 2026, subject to
conditions. Among other matters, conditions of approval require the
execution of a Site Plan Agreement and a Master Servicing Agreement with
the City. The BGCDSB is moving forward with its consulting team to fulfill the
conditions of site plan approval.

Development Features


3-storey Secondary School Building (10,076 m2/108,460 ft2):
o
o

o
o




The main building is located close to 28th Avenue East.
A canopied entrance to the school faces north, aligning with
the access from 15th Street East (new local road). Internal
corridors lead to secondary entrances at the northwest,
southwest, and southeast.
Outside of the main entrance is a patio area with seating.
Along the west side of the building are a variety of seating
options, both within landscaped areas and hard surfaces.

Shop Building (944 m2 / 10,161 ft2).
Future Portables planned for (up to 8).
Pedestrian access to buildings:
o

Paved pathways are provided around the perimeter of the
building, generally 3 metres in width, connecting all main

Staff Report CS-26-045: Bruce Grey Catholic District School Board (BGCDSB) –
Overall Servicing Strategy and Conditional Building Permit
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o

o
o


Bus Layby and Small Parking Lot:
o
o
o
o
o



An on-site dedicated bus layby is proposed along the north
side of the school.
The vehicular access to this layby is shared with a small
parking area.
This area has two accesses to 15th Street East, allowing buses
to pull in and through the layby.
Parking stalls are separated from the bus layby by an island.
Two (2) barrier-free parking spaces in this area are adjacent to
the sidewalk leading to the main building entrance.

Main Parking Area:
o

o
o

o


entrances to the building with adjacent streets, the shop,
future portables, patio seating, bus loading, and parking areas.
Where crossing of drive aisles is necessary, Tactile Walking
Surface Indicators (TWSIs) are proposed with a painted
crossing (or HUB system) to differentiate these pathways from
the main parking aisles.
Connections are provided to the 15th Street East sidewalk and
pedestrian pathway, as well as the athletic field path.
Future sidewalk along 28th Avenue East is planned to be
constructed when connecting routes are available.

A separate vehicular entrance from 15th Street East to the
main parking area is west of the bus layby and small parking
area.
This parking lot is located between the school and the athletic
fields.
The main drive aisle is also the Fire Route and provides access
to loading spaces and waste receptacles which are south of the
main building in the vicinity of the shop.
Three (3) barrier free parking spaces in this area are adjacent
to the sidewalk leading to the westerly building entrance.

Athletic Field Access:
o

o

West of the parking area, the land slopes down towards a
watercourse that bisects the westerly portion of the property
from south to north.
There are two athletic fields proposed, one on either side of
this watercourse.

Staff Report CS-26-045: Bruce Grey Catholic District School Board (BGCDSB) –
Overall Servicing Strategy and Conditional Building Permit
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o

o

A pedestrian pathway from the sidewalk around the school
building crosses the parking lot at the narrowest point with
TWSIs and painted crossing (or HUB system) and connects to
an asphalt pathway for access to the easterly athletic field.
Due to the slope, this 3 metre wide asphalt pathway includes a
switchback, with an informal stone staircase providing a
shortcut for those that are able to use it.





o

o



The switchback pathway is labelled to have a maximum
slope of 5 per cent (1:20).
At the apex of the switchback, the path widens and a
seating area is provided.
 The downslope of this seating area is protected by
armour stones designed as the top level of seating
built into the slope for viewing athletic events. Barrier
free viewing is thereby incorporated into the overall
landscape design.
This asphalt pathway rounds the northeast corner of the
easterly athletic field and connects to the pedestrian
pathway in the 15th Street East road allowance and
connecting to the westerly athletic field.

The sidewalk around the school also connects to the sidewalk
on the south side of 15th Street East between the two parking
areas, without crossing the parking lot. This provides another
route to the pedestrian pathway and westerly athletic field
from the school.
An informal crossing of the watercourse is proposed between
the two athletic fields. This watercourse is quite shallow and
includes naturalized plantings to protect natural heritage and
habitat features in this area. Directing students to cross in a
specific location is intended to deter crossing through other
parts of this naturalized area thereby better protecting
significant features.

Lighting:
o
o

A site lighting plan has been provided demonstrating that the
school, parking lots, and sidewalk areas will be well-lit.
The easterly athletic field is proposed to have electrical
installed for light fixtures.

Staff Report CS-26-045: Bruce Grey Catholic District School Board (BGCDSB) –
Overall Servicing Strategy and Conditional Building Permit
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The BGCDSB is anxious to tender both the building construction and off-site
works toward a planned occupancy in the fall of 2028.
The purpose of this report is to:




Present the overall strategy for off-site works (Master Servicing
Strategy);
Present the approach to recover certain costs by the City on behalf
of the BGCDSB from future developers; and
Request approval for a conditional building permit agreement.

Analysis and Options:
Necessity of a Master Servicing Strategy prior to Building
Permit
In accordance with the Planning Act, S.24(1) where an Official Plan is in
effect, no public work shall be undertaken, and with few exceptions, no bylaw passed for any purpose that does not conform with the Official Plan.
The City’s Official Plan (5.2.1.1) indicates that development will be permitted
in areas that can be adequately serviced.
Site Plan Approval has been granted, with conditions by Council’s delegate.
In order to support Site Plan Approval, a condition of approval requires a
Master Servicing Agreement before issuance of a building permit to comply
with the Official Plan and ensure City Council and the BGCDSB are committed
to establishing an approach to service the lands and provide access and
recover certain costs for the developer prior to development commencing.
The BGCDSB is prepared to construct roads and servicing infrastructure that
will benefit future development in the Sydenham Heights Planning Area at no
small expense. The Cost Recovery Agreement will provide the BGCDSB with
some assurance of the City’s support for the servicing strategy, cost sharing,
and recovery.

Master Servicing Strategy (see Attachment 1)
Throughout the duration of this process, the applicant team has also been
making submissions to the external agencies (including MTO and Grey
County) and the City for approval of off-site work.

Staff Report CS-26-045: Bruce Grey Catholic District School Board (BGCDSB) –
Overall Servicing Strategy and Conditional Building Permit
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In summary, the off-site works include:
Watermain
In accordance with the Official Plan and the East Owen Sound Master
Servicing Strategy, the East Hill pressure zone water main will be extended:





from its current terminus east on 8th Street East to 28th Avenue
East;
from 28th Avenue East north to 15th Street East;
along 15th Street East;
north of 15th Street East to provide an interconnection with the
existing Industrial trunk main, on 28th Avenue East, north of 16th
Street East.

Sanitary Sewer


The sanitary service outlet for the school requires infrastructure
extension through the 15th Street East Road allowance to connect
to the trunk sanitary sewer constructed in the Rail Trail property to
service this area of the City.

New 15th Street East Road and Intersection with 28th Avenue East
and Turning Lanes on 28th Avenue East





Turning lanes will be constructed on 28th Avenue East in accordance
with the Traffic Impact Study.
A new, stop-controlled 15th Street East local road and sidewalk
(south side) will be constructed by the school to a bulb, with future
construction of the remaining portion of 15th Street East to be paid
by the school under the Consent Agreement.
Pedestrian path from the bulb to the Rail Trail in the 15th Street
East right of way to connect with the County rail trail, including a
gate at each end to deter motorized vehicle access.

Pedestrian Connections




In addition to the pedestrian connection in the 15th Street East right
of way, there will be a temporary pedestrian connection across the
commercial lands to the north to connect to 16th Street East and
the sidewalk located along that road.
The Consent Agreement with the BGCDSB and the owner of the
commercial lands to the north provides for the construction of a
municipal sidewalk along both 28th Avenue East and 16th Street
East at the time of construction of the commercial development.

Staff Report CS-26-045: Bruce Grey Catholic District School Board (BGCDSB) –
Overall Servicing Strategy and Conditional Building Permit
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The financial contribution is outlined in Staff Report CR-26-057
regarding the tender award for the pedestrian tunnel and
associated works.
Stormwater Management
Among the conditions of Site Plan Approval are amendments to the
stormwater management plan for the lands. The details for any off-site
storm works are not finalized and will be addressed as part of a further
Servicing Agreement for that phase of works.
Attachment 1 summarizes the Off-Site Works necessary to provide vehicular
and pedestrian access to the site and to supply municipal water and sanitary
services and stormwater management required for the school to function.
This attachment outlines the various parties to the Agreements that will be
required for the off-site works, as well as a high-level cost estimate and the
financial contributions required by the City. Although this agreement is
delegated to staff to authorize, the City does have some financial
contributions that are included in the five-year capital budget, and Council is
being made aware of these costs.
The City’s financial contribution is limited to:




Pressure reducing valve for the interconnection of the industrial and
East Hill and five (5) watermain service laterals along 8th Street
East for existing properties. This work will be completed by the
BGCDSB and paid for by the City, based on actual costs with an
upset limit. The City has a planned capital budget ($250,000) for
these items.
Sidewalk connection along 16th Street East from the east side of the
pedestrian tunnel.

The City is currently undertaking an upgrade to the pedestrian tunnel
beneath 16th Street East at the crossing of the Rail Trail. As part of this work,
a sidewalk connection along the 16th Street East road allowance to the east is
planned (approximately 140 metres), where it will connect with a temporary
north-south pedestrian connection from the school. This sidewalk is required
by the Consent Agreement (GY270643) registered on title with the
commercial lands north of the school. In order to advance this, and ensure
pedestrian connectivity, the City will front-end these costs and recover 100
per cent of these costs (estimated at $363,307 in 2026 dollars) from the
commercial developer under the existing Consent Agreement.
Staff Report CS-26-045: Bruce Grey Catholic District School Board (BGCDSB) –
Overall Servicing Strategy and Conditional Building Permit
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A Master Servicing Strategy will outline the overall strategy for servicing with
subsequent staff-delegated Servicing Agreements as the mechanism for the
City to outline the responsibilities of the Applicant and make financial
arrangements for the design, installation, and construction of each phase and
component of off-site works.
A condition of site plan approval requires that prior to the issuance of a
building permit, “… a Master Servicing Agreement has been entered into with
the City of Owen Sound to the satisfaction of the Director of Community
Services and Director of Public Works and Engineering”.
Staff has the authority to execute agreements under Section 41 of the
Planning Act relating to site plan approval.

Capital Cost Recovery – Watermain
It is a policy of the City’s Official Plan (4.2.8) that within the Sydenham
Heights Planning Area, new development shall be responsible for the cost of
upgrades to existing infrastructure. The Consent Agreement registered on
title with these lands notes that the cost of the extension of municipal
services, including detailed design and construction, shall be completed at
the sole effect and expense of the land owner, and the City agrees to make
best efforts to recover costs from the benefiting parties to the extension of
municipal services, including but not limited to neighbouring properties.
The Planning Act provides municipalities with the authority to enter into
agreements with respect to capital works.
In this case, the installation of the water main is to be recovered from
several benefiting properties.
Based on the alignment of the water main extension, eleven (11) properties
have been identified for future capital cost recovery, based on the area of
developable land for each property. Attachment 2 illustrates the properties
identified for cost recovery at the time of future development. The overall
apportioned cost to be recovered at the time of future development is
estimated at 9-10 per cent. The contribution is based on land area of each
property, excluding hazard lands. Engineering Services staff will finalize the
details of this agreement once detailed costing is available based on this
strategy.

Staff Report CS-26-045: Bruce Grey Catholic District School Board (BGCDSB) –
Overall Servicing Strategy and Conditional Building Permit
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Council is requested to direct staff to bring forward a by-law to authorize the
Mayor and Clerk to execute a Capital Cost Recovery Agreement between the
City and the BGCDSB.

Conditional Building Permit Agreement
Based on conditions imposed by the Province, the BGCDSB is anxious to
receive a building permit so that the building construction can proceed to
tender.
To allow the finalization of certain conditions of site plan approval and the
finalization of the Master Servicing and Capital Cost Recovery Agreements,
Council is requested to authorize the execution of a Conditional Building
Permit Agreement under the Building Code Act. This agreement has been
prepared by the City Solicitor, who also prepared the Consent Agreement for
this project. The agreement will permit construction of the building only and
not other site works under the site plan or servicing agreements. Until these
other agreements are in place, the Conditional Building Permit Agreement,
will among other matters, ensure that provisions relating to the
Environmental Impact Study (EIS) are implemented in the building
construction.

Area Specific Development Charges
The City has previously calculated an area-specific development charge
(ASDC) to recover wastewater capital works that benefit the Sydenham
Heights Planning Area; the full rationale and calculation are provided in
Appendix D of the Development Charges Background Study.
The capital works required to extend wastewater services to Sydenham
Heights have been completed, and the related costs have been funded by the
City, with future development charge collections intended to repay the
resulting debt.
Under provincial legislation, school boards are statutorily exempt from
paying development charges; accordingly, the new Catholic school would
otherwise have been liable for the Sydenham Heights ASDC but is not
required to remit that charge. Based on the floor area, the estimated ASDC
is estimated at $111,000.
Staff recommends using wastewater rate revenues (rather than leaving the
legislated exemption uncollected) to make a corresponding credit against the
outstanding debt associated with the Sydenham Heights servicing works.
Staff Report CS-26-045: Bruce Grey Catholic District School Board (BGCDSB) –
Overall Servicing Strategy and Conditional Building Permit
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This will ensure recovery of the debt incurred to extend wastewater servicing
to the area.

Resource Alignment:
Financial Resources
The City will pay a small amount of the overall water main capital cost
relating to the pressure-reducing valve and lateral connections. These costs
are in the City’s five-year capital plan and are estimated not to exceed
$250,000. Payment will be made under the agreement, with upset limits
based on actual costs.
Through the Capital Cost Recovery Agreement, the developer will pay for the
upfront costs of the water service required to support the development. The
City will commit to best efforts to recover the costs of the water main
extension as identified.
The BGCDSB and the future developer of the commercial lands to the north
have financial obligations relating to other servicing infrastructure that are
addressed in the Consent Agreement.
The estimated area-specific development charges that would be collected if
this use were not exempt are estimated at $111,000.

Human Resources
A significant investment in staff time has been made to this project by the
City’s Development Team, including the Directors.

Time and Scheduling
Staff are and have been working with the BGCDSB to meet the timing
obligations of the construction season and Ministerial funding.

Technology and Infrastructure
N/A.

Climate and Environmental Impacts:
The recommendation supports both the City's Corporate Climate Change
Adaptation Plan and the City's Climate Mitigation Plan.

Staff Report CS-26-045: Bruce Grey Catholic District School Board (BGCDSB) –
Overall Servicing Strategy and Conditional Building Permit
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The applicant has considered environmental impact in their design. Of
particular note, the development:








Has revised plans to a 3-storey building reducing the development
footprint.
Incorporates EV parking and provides one space fully equipped for
charging (not mandatory).
Incorporates natural plantings, habitat protection, and native
species.
Includes off-site compensation for on-site habitat loss.
Maintains unhealthy butternut trees that could otherwise be
removed in recognition that they can be used for environmental
education.
Provides for active transportation and is on full municipal services.

Communication and Engagement:
Staff have been meeting regularly with the applicant team to discuss
progress and clarify processes throughout the review of this application. Staff
anticipates continued and ongoing communication with the applicant team at
least until detailed design and all Site Plan and Servicing Agreements are
fully executed.
Throughout the duration of this process, the applicant team has also been
making submissions to the external agencies noted above for approval of
Off-Site works. As needed, staff will support the applicant’s applications to
other approval bodies (such as GSCA, MTO, and County of Grey) and work to
ensure that the approvals are consistent amongst approval bodies.

Report Developed in Consultation With:
This report and project approvals have been developed in consultation with
the City’s Development Team.

Attachments:
1.

Summary of Off-Site Works – Master Servicing Strategy

2.

Lands Identified to be Subject to Future Capital Cost Recovery

Staff Report CS-26-045: Bruce Grey Catholic District School Board (BGCDSB) –
Overall Servicing Strategy and Conditional Building Permit
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Reviewed by:
Margaret Potter, Senior Planner
Mason Bellamy, Manager of Public Works and Engineering
Lara Widdifield, Director of Public Works and Engineering
Kate Allan, Director of Corporate Services
Submission approved by:
Tim Simmonds, City Manager
For more information on this report, please contact Pamela Coulter, Director
of Community Services at pcoulter@owensound.ca or 519-376-4440 ext.
1252.

Staff Report CS-26-045: Bruce Grey Catholic District School Board (BGCDSB) –
Overall Servicing Strategy and Conditional Building Permit
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Attachment 1
Summary of Off-Site Works – Master Servicing Strategy
A Master Servicing Agreement(s) is contemplated as the appropriate mechanism to outline the responsibilities of the Applicant and make financial
arrangements with the City for the design, installation, and construction of the off-site works and when certain works are required in relationship to the
on-site works (school development). More detailed Servicing Agreements that are staff delegated will be required to implement the Master Servicing
Agreement as additional information and costs are available.
This table provides a high-level summary of the off-site works that have been identified to date for inclusion in the Master Servicing Agreement(s).
A Capital Cost Sharing Agreement(s) is contemplated as the appropriate mechanism to outline allocations for best-efforts cost recovery for the costs to be
borne by the applicant, the City, any other approval authority, and any future development and authorize the signing of the related agreements.
The Consent Agreement (GY270643) contemplated many of the items listed herein. Note in reference to the Consent Agreement that the “Applicant” is
the Bruce Grey Catholic District School Board (BGCDSB) and the “severed” lot is the school site. Consent agreement excerpts shall be considered “in
summary” and the actual agreement consulted for specific wording.





Clause 7a) notes that prior to the construction, installation and/or provision of site works, site plan approval is required, including the execution of a
servicing agreement. Reference to the agreement is made throughout this table.
Clause 7b) the Applicant agrees to construct necessary road improvements as applicable and detailed design and construction shall be at the sole
effort and expense of the Applicant.
Clause 7c) deals with future construction of the north-south road including provision for certain works and/or capital contributions.
Clause 7d) notes that the Applicant agrees to provide a year-round active transportation connection to the County Rail Trail with design and
construction at the sole effort and expense of the Applicant. [Note through discussions with County staff and the applicant the specified pedestrian
route has been revised].

The applicant is responsible for all costs associated with the design, approvals process, and construction of all the Off-Site Works necessary for the
development of the school to proceed.

ST2025-018

1 of 9

2753 15th Street East

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The Consent Agreement notes that the cost of the extension of municipal services, including detailed design and construction, shall be completed at their
sole effect and expense and the City agrees to make best efforts to recover costs from the benefiting parties to the extension of municipal services,
including but not limited to neighbouring properties.
It is noted that the design of the off-site works has not been reviewed in detail as a part of Site Plan Approval and will be required as a part of the
Servicing Agreement(s) noted below. Furthermore, the works proposed as a part of this project are in the care and control of various parties [i.e. Grey
County, Grey Sauble Conservation Authority (GSCA), Ministry of Transportation (MTO), etc.], and the anticipated parties responsible for approval of select
works are listed in the table below. The comments provided herein do not preclude the applicant’s responsibility for meeting all applicable laws,
regulations, or standards. The costs of off-site works and associated cost estimates have not been detailed or reviewed by City staff and may be subject
to change. The City’s contributions will, however, have upset limits and be based on actual costs.
Depending on the nature and location of the proposed off-site works, additional study may be warranted with respect to environmental, cultural,
transportation or other impacts necessitating additional study. These requirements cannot be confirmed until location, alignment, and detailed design of
certain works is confirmed.
The following summary is based on the information available at this time.
Location/Item

1.

Watermain
8th Street & 28th
Avenue East;
Crossing 16th Street
East;
15th Street East

Process Anticipated

Approval
Authorities
for Design

Anticipated Parties to
the Necessary
Agreements

Agreement between the Owner and the City
anticipated.

City

Two agreements:

County

County will require Municipal Consent and Work-inRight-of-way permit (not agreement).

MTO

1. BGCDSB and City of
Owen Sound for
construction
2. MTO and City of Owen
Sound for
encroachment of
municipal infrastructure
into Highway 26

MTO Encroachment Permit required within Highway
26 property limits.
Agreement between the MTO and the City is an
MTO requirement for the intersection crossing at
28th Avenue East/16th Street East.
ST2025-018

2 of 9

GSCA

2753 15th Street East

BGCDSB Share
City Share
Capital Recovery
Share
100% BGCDSB
$250,000 City upset
limit for PRV and laterals
Cost recovery from
future development
lands

Page 98 of 304

MTO Building and Land Use Permit anticipated for
work in permit control area.
Design

Related County Road
Work restoration related
to watermain works
2.

Extension of the City’s watermain from the existing
terminus along 8th Street East (southwest of 1800
8th Street East – East Hill Pressure Zone) and
connecting to the existing terminus at the
intersection of 28th Avenue East and 17th Street
East (Industrial Pressure Zone).
As part of the Municipal Consent and Work-in-ROW
Permit anticipate stipulations requiring restoration
to pre-existing conditions.

28th Street
Improvements
at/near intersection
of 15th Street East

Tri-Party Agreement between Owner, City, and Grey City
County and Road Entrance Permit required.
County
MTO is reviewing design and will advise of permits. MTO
MTO Building and Land Use Permit anticipated.
GSCA
GSCA permits required for work in regulated area.

Design

Consent Agreement Clause 7b) in summary, the
Applicant agrees to construct any required road
improvements to 28th Avenue East required to
facilitate the development at the sole effort and
expense of the applicant at the time of Site Plan
Approval.


Widening near 15th Street East intersection for
northbound left turn lane and parallel lane.



Widening north of 15th Street East intersection
for southbound right turn lane into 15th Street
East.



Widening south of 15th Street East intersection
for southbound acceleration lane on 28th Avenue
East.

ST2025-018

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BGCDSB

100% BGCDSB

City
County

2753 15th Street East

Page 99 of 304



Conceptually designed.



County staff report PDR-CW-51-25 was
considered by County Council on September 11,
supporting the request from MTO regarding
intersection configuration and for a staff report
to be brought back regarding speed limit.

Design of 28th Avenue East may be revised based
on County decision for design speed (i.e. 80-90100 km/hr design speeds). Improvements
governed by TIS approved as a part of Zoning Bylaw Amendment.
Related 15th Street East
Work entrance to 28th
Avenue East

Anticipated to be part of 28th Avenue East
improvements as indicated above; County
exemption for easternmost driveway access to 15th
Street East required due to proximity to
intersection.
Culvert underneath 15th Street East at 28th Avenue
East.

Related Stormwater
Work Management in
County Road
Allowance

3.

15th Street East
Road Construction
(28th Street East to
the Bulb)

The County does not have a Consolidated Linear
Infrastructure Environmental Compliance Approval
(CLI ECA).
An ECA application is to be prepared by the
consultant and approved by the Ministry of the
Environment, Conservation and Parks (MECP) for
any stormwater management in the road allowance
(to be County owned).
Pre-grading – approved and underway

MECP
City
County
GSCA

City

BGCDSB

County

City

100% BGCDSB

MTO
ST2025-018

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2753 15th Street East

Page 100 of 304

Road construction to urban cross section will
require Servicing Agreement with the City of Owen
sound.

GSCA

BGCDSB also to make
capital contribution for
westerly part of road per
Consent Agreement

SWM and wastewater to be in accordance with
City’s CLI ECA
MTO Building and Land Use Permit anticipated for
work in permit control area.
GSCA permit required for work in regulated area.
Related Actual travelled
Work road

Consent Agreement Clause 7a) contemplates the
Applicant constructing the E/W road (Parts 1, 3, 6)
including a 1.5m sidewalk on the south side,
terminating in the Temporary Turn Around Bulb as
part of future development, with detailed design
and construction to be at the sole effort and
expense of the Applicant at the time of Site Plan
Approval.


OSS Standard (OSS-100B with infrastructure
within asphalt as per OSS-100C) – sidewalk only
on south side of the road at this time.
o Stormwater to be located under curb.



Temporary Bulb – refer to Consent Agreement
GY270643,



School to pay capital contribution for missing
link (from the bulb to western terminus, future
alignment of north/south road) – potential
location to be recommended by Engineering
Consultant for an estimate of works.



Site Access into 15th Street East (three vehicle
connections + MUP to W athletic field).

ST2025-018

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2753 15th Street East

Page 101 of 304

The details of the approved TIS are to remain in
force and effect upon the design of 15th Street East
and improvements required to 28th Avenue East.
Should any significant changes be proposed to the
design contemplated in the TIS, then a new TIS or
qualified person’s opinion may be required.
4.

MUP (15th Street
East bulb to Rail
Trail) within City
property

Agreement between the Owner and the City
anticipated.

City

Two agreements:

County

Agreement between the City and the County
anticipated.

GSCA

1. BGCDSB and City of
Owen Sound for
construction.
2. BGCDSB and City of
Owen Sound for long
term maintenance as
constitutes access to
athletic field.

MTO Building and Land Use Permit anticipated for
work in permit control area.

MTO

GSCA permit required for work in regulated area.

Design

A paved multi-use path (MUP) doubling as EMS
access is proposed. See Active Transportation Plan
submitted by applicant. No winter maintenance is
proposed.

City

This will remain City property, the school will be
constructing sanitary sewer and MUP.

GSCA

100% BGCDSB

County
MTO

An agreement to undertake these works will be
separate from Road works.
The City will encourage the BGCDSB to undertake
all works that require trail closure at one time (1
trail closure) if possible.
The City has an existing agreement (By-law No.
2017-072) with the County respecting the sanitary
sewer.
ST2025-018

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2753 15th Street East

Page 102 of 304

Related Connection to
Work Sanitary
5.

MUP connection to
existing Rail Trail
within County
property

Agreement between City and County for sanitary
sewer installation from 2017 does consider future
connections.
The County does not have a permitting process for
work affecting the Rail Trail.

City

Two agreements:

County

The City will enter into an agreement with the
BGCDSB for the construction of this work which
may be combined with other servicing agreement
components. A separate MOU with the BGCDSB
may also be warranted for ongoing maintenance
(See 4 above).

GSCA

1. BGCDSB and City of
Owen Sound for
construction.
2. City of Owen Sound
and County of Grey for
construction (may be
included with above, if
required).

MTO

As the owner of the MUP, the City will enter into an
agreement with the County of Grey for connection
and ongoing maintenance, if needed.

100% BGCDSB

Design will be approved as part of overall MUP
works but will require specific agreements for this
connection component.
6.

Sanitary Sewer
Extension

Agreement between the Owner and the City
anticipated.

City

Two agreements:

County

MTO Building and Land Use Permit anticipated for
work in permit control area.

GSCA

1. Existing City of Owen
Sound with County of
Grey for sanitary sewer
in Rail Trail.
2. BGCDSB and City of
Owen Sound for
construction.

GSCA permit required for work in regulated area.



MTO

100% BGCDSB

The wastewater main constructed in 15th Street
East, from the Rail Trail to fronting the school
building, is to extend as far east as possible
within the road allowance to support a
perpendicular connection into the building.

ST2025-018

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2753 15th Street East

Page 103 of 304

7.

Pedestrian
Connectivity to 16th
Street East



Appropriate sizing for the wastewater
main/extending along 15th Street East for future
development to the north is required.



Cost recovery for the appropriate sizing of the
wastewater main is to be detailed in the Capital
Cost Recovery Agreement.



Localized connection of wastewater
infrastructure within the Rail Trail (existing
main) will require County approval.



The SFS is to include an assessment for lands to
the north to inform design limits within 15th
Street East (i.e. wastewater main sizing,
extending east for a future connection to the
north).



Comply with the City’s CLI-ECA for wastewater.

Updated Active Transportation Plan to outline
intended alignment (Site Plan Stage).

City

Two agreements:

Detailed design to the satisfaction of all approval
authorities including EIS and Archaeological Study
updates as required.

County
GSCA

1. BGCDSB and City of
Owen Sound for
construction.
2. City of Owen Sound
and Neighbouring
Property Owner
(easement and
maintenance).

Servicing Agreement with the City of Owen Sound
for works in the road allowance.
Any and all permits required from external
agencies at the sole responsibility and expense of
the BGCDSB.

MTO
SON

100% BGCDSB

The proposed alignment requires a City Easement
across lands to the north (temporary MUP) until
future road constructed:

ST2025-018

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2753 15th Street East

Page 104 of 304

8.

Missing piece of
sidewalk from rail
trail for pedestrian
connectivity along
16th Street East
(approximately 140
m)



Temporary (though that could be many years)
asphalt MUP until future road is constructed).



Would require establishment of easement across
lands to the north in favour of the City (see
Consent Agreement excerpt in B1). As a City
easement, the City would be responsible for
snow clearing.



This area is not a City road allowance at this
time and was not subject of detailed studies
undertaken for ZBA 56. A pathway here would
require consideration of environmental and
natural heritage (EIS), as well as cultural
(archaeological study) impacts to determine
appropriate route. Terms of Reference for these
studies should be developed in advance of
submission for review and acceptance by the
City and appropriate agencies.



Lighting/security to be considered.



Options to deter trespass to be considered.



Emergency access to be considered.

This work is being included in Tender RFT-26-004

City –
engineering
consultant

Consent Agreement

$363,307 (100%) frontended by City of Owen
Sound.
100% capital cost
recovery by commercial
developer owing to city
at time of commercial
development per
Consent Agreement
GY270643.

ST2025-018

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2753 15th Street East

Page 105 of 304

Attachment 2: Lands Identified to be Subject to Future Capital Cost Recovery

±

20th Ave E

17th St E

16th St E

1

Rail T
rail

2

3
7

6

5

28th Ave E

4

8th St E

12

9

8

0

90

180

10

360 Meters

Superior St

11

ID

ROLLNUMBER

ID

ROLLNUMBER

1

425904006501000

7

425904006505000

2

425904006500100

8

425904007511000

3

BGCDSB Lands

9

425904007512000

4

425904006000100

10

425904007000100

5

425904006506000

11

425904007001000

425904006505100

Page 106 of 304
12 425904007002000

6

Staff Report
Report To:

City Council

Report From:

Lara Widdifield, Director of Public Works and Engineering
Lauren Stewart, Purchasing and Claims Coordinator

Meeting Date:

May 25, 2026

Report Code:

CR-26-057

Subject:

Award of RFT-26-004 – 16th Street East Pedestrian Tunnel
Rehabilitation

Recommendations:
THAT in consideration of Staff Report CR-26-057 respecting the Award of
RFT-26-004 – 16th Street East Pedestrian Tunnel Rehabilitation, City Council:
1.

Awards the above-noted tender to E.C. King Contracting - A
Division of Miller Paving Limited, the lowest compliant bid received
for $2,455,822.92, including the non-refundable allocation of HST;
and

2.

Approves the budget allocation to front-end the sidewalk costs
attributable to adjacent developers, to be recovered from those
developments at the time of their approval; and

3.

Directs staff to bring forward a by-law to authorize the Mayor and
Clerk to execute the agreement.

Highlights:




The project was approved in the 2026-2030 Multi-Year Capital Plan.
The Connecting Link Grant will be the main source for the taxsupported components of this project.
The construction period is estimated to begin June 2026, with a
substantial completion date of October 2026.

Staff Report CR-26-057: Award of RFT-26-004 – 16th Street East Pedestrian Tunnel
Rehabilitation
Page 1 of 9

Page 107 of 304





Subsequent to the previous capital plan approval, the new Catholic
High School has progressed sufficiently to determine that
pedestrian connectivity to the commercial area is required and
would be most cost-effective to be incorporated as part of this
project. As such, road platform widening and sidewalk were
included in the scope of the tender.
Staff are seeking approval for Council to allocate funding for this
pedestrian infrastructure, until it can be recovered from the
benefitting developments east and west of the recreational trail.

Vision 2050 - Strategic Plan Alignment:
Strategic Plan Priority: The recommendation contributes to core service
delivery or a corporate initiative that enables service delivery for one or more
strategic priorities.

Previous Report/Authority:
Report OP-23-044 – Connecting Link Intake 9 Grant Application Approval
The project mentioned above was approved in the 2026-2030 Multi-Year
Capital Plan.

Background:
In accordance with the City’s Procurement of Goods, Services, Construction,
and Consulting Policy (By-law No. 2020-002), the award of all purchases
above $250,000 must be approved by Council.
This report has been drafted to provide Council with the necessary
information to approve the award of Tender RFT-26-004 – 16th Street East
Pedestrian Tunnel Rehabilitation. The capital detail sheet describing the
project is attached to this report.

Analysis and Options:
This pedestrian tunnel is for the multi-use Grey County CP Rail Trail and
serves as the culvert for a 100-year storm event in the West Telfer Creek
Branch watercourse. There is also a low-flow stormwater culvert east of this
location. The pedestrian tunnel is showing signs of water and chlorides (from

Staff Report CR-26-057: Award of RFT-26-004 – 16th Street East Pedestrian Tunnel
Rehabilitation
Page 2 of 9

Page 108 of 304

road salt) penetration, resulting in concrete spalling in the tunnel soffit
(ceiling).
The 2024 updated Inspection Report indicates that this tunnel requires a new
membrane to be installed on top of the structure, together with repairs to
the deteriorated sections of the tunnel. A significant portion of the
rehabilitation cost may be related to traffic management on Highway 26/16th
Street East during construction, depending on the type of
repair/rehabilitation. As stated in the Capital Detail Sheet, during the
project's design phase, other repair or rehabilitation techniques will be
investigated.

Design Changes
While the original intent of the project was to address the condition of the
structural culvert, shortly before the request for proposal was released, it
became apparent that the new Catholic High School would be built to the
southeast of the site, and therefore, pedestrian links would be necessary in
the near future. Furthermore, in order to execute the rehabilitation, the
entire road platform must be stripped, so if any widening is desired, it is the
perfect opportunity for that. In light of these factors, staff included the
assessment of a suitable pedestrian corridor option within the tasks required
of the successful consultant.
Several options were reviewed. Notably, a sidewalk alignment at the level of
the road over the culvert (16th Street level), and an option that brought the
sidewalk down to the level of the recreational trail.
The option chosen as the most viable is the deck-level sidewalk.
The trail-level option was ruled out for two primary reasons:




Transitioning the sidewalk down the slope to the trail would require
a switchback configuration that would not conform to accessibility
standards.
Grey County has prohibited the recreational trail from being
maintained for pedestrians during the winter, as it is used as a
snowmobile trail.

However, there are several concessions to installing the pedestrian corridor
along the deck level. The biggest compromise is that some widening of the
road platform will be required, incurring additional cost. Even then, it will not
be financially viable to widen the road enough to allow a trail-width corridor
Staff Report CR-26-057: Award of RFT-26-004 – 16th Street East Pedestrian Tunnel
Rehabilitation
Page 3 of 9

Page 109 of 304

or achieve ideal separation between the road edge and the pedestrian
corridor. Specifically, instead of a trail (3 metre width) along the top of the
culvert, only a sidewalk can be provided.
To add the sidewalk links, an additional 1 metre width of asphalt and
granular material along the length of the curb was also allocated to the costs
of each respective development’s share to be recovered. The City’s project
will resurface the entire lane, but for a realistic and reasonable approach to
cost apportionment, the amount required to extend the road platform only
will be passed on as a future cost to the developers.
Based on the limits of the construction site, the proportionate costs to each
party were as follows:




West Development– 200m of Road (of 390m) = 50% of Shareable
Costs
Culvert Rehabilitation– 50m of Road (of 390m) = 13% of Shareable
Cost
East Development– 140m of Road (of 390m) = 37% of Shareable
Costs

Based on the percentages noted above, costs were divided for the following
items:


Site Mobilization and Demobilization
o



Traffic Control and Signage
o




City portion is 50% given the extra expenses related to
protecting hydro poles adjacent to the structure excavation.

Excavation and Grading
o





City portion is 50% due to the scale of road disruption of the
tunnel work versus the sidewalks.

Environmental Protection
Utility Locating and Protecting
o



more as the cost of the tunnel rehabilitation was higher than
the roadway widening work.

Costs divided based on estimated quantities.

Removal and disposal of south guiderail.
Segmental block retaining wall.
Installation of new catchbasins.

Staff Report CR-26-057: Award of RFT-26-004 – 16th Street East Pedestrian Tunnel
Rehabilitation
Page 4 of 9

Page 110 of 304








Granular B and Granular A placement.
Concrete curb and gutter.
Steel beam guiderail installation.
Concrete sidewalks.
Topsoil and sodding.
Material testing/contingency.
o

Each party has a proportionate share of contingency.

Lastly, the entire list of quantities was reviewed for economies, and it was
determined that the tunnel interior painting, valued at approximately
$184,185, will be removed through a post-award change order to reduce the
overall project cost.

Scope of Work
The scope of this project consists of the rehabilitation of the 16th Street East
Pedestrian Tunnel located over the Grey County CPR Rail Trail, and the
roadway widening of 16th Street East for a new south sidewalk expansion.
In summary, the project includes:

Removing existing asphalt and deteriorated materials to expose and
repair the structure.

Patching concrete and adding a new distribution slab with
waterproofing protection.

Installing safety and protection measures such as traffic control,
temporary barriers, and a new guiderail system.

Reconstructing and widening the south embankment, including new
granular base, sidewalk, curb, boulevard, and drainage.

Adding erosion control and a retaining wall for stability.

Final paving with new asphalt across the roadway.
Staff retained Pearson Engineering Ltd. as the consultant to complete the
project’s design, including engineering administration and inspection services
in November 2025.
The construction tender was posted in compliance with the City’s Purchasing
By-law on April 2, 2026, and closed on April 29, 2026; two (2) compliant
bids were received.

Staff Report CR-26-057: Award of RFT-26-004 – 16th Street East Pedestrian Tunnel
Rehabilitation
Page 5 of 9

Page 111 of 304

The bids received, including the non-refundable allocation of HST, are as
follows:
Company Name

Bid Price

E.C. King Contracting - A Division of
Miller Paving Limited

$2,455,822.92

1001492321 Ontario Ltd. o/a BBC
Construction

$2,601,219.65

The tender submission from E.C. King Contracting - A Division of Miller
Paving Limited is the lowest compliant Bidder and is recommended for
Tender Award by Pearson Engineering Ltd. and the City. The tender includes
a $120,000 contingency allowance for any unforeseen conditions during the
construction period and a $30,000 material testing allowance. The
contingency allowance shall not be expended without the City’s written
consent.
The construction period has a substantial completion date of October 30,
2026.

Resource Alignment:
Financial Resources
The approved budget for the construction component of this project is
$1,122,246 plus a $167,192 contingency allowance (total of $1,289,438).
The updated cost estimates, based on the recommended bid submission,
including the non-refundable allocation of HST, are as follows:
Item

Budget

Funding
Required

Variance

Construction including
Contingencies

$1,289,438

$2,455,823

$1,166,385

Staff Report CR-26-057: Award of RFT-26-004 – 16th Street East Pedestrian Tunnel
Rehabilitation
Page 6 of 9

Page 112 of 304

The updated funding based on the awarded design/engineering and the
recommended bid submission, including the non-refundable allocation of HST
is as follows:
Description

Approved
Funding

Required
Funding

Variance

Tax-Supported

$128,944

$419,829

$290,885

Connecting Link Grant

$1,160,494

$1,160,494

$0

To be reimbursed
through future
Developer Contribution

$0

$875,500

$875,500

Total

$1,289,438

$2,455,823

$1,166,385

Of the total Tax Supported Variance, $184,185 will be adjusted through a
post award change order reducing the tax funded variance to $106,700. The
remaining tax funded overage will be funded by the capital reserve as part of
the 2026 capital program.
The project bears extra cost for the sidewalk links between the bridge and
Heritage Grove Plaza and the bridge and where the Catholic School Board
will build a walkway north to 16th Street East. These will be recoverable from
the adjacent developers at the time of development.
The Sydenham Square development referred to as the “West Development”
(west of the recreational trail), will be responsible for $512,192 in 2026
dollars. It is anticipated that this portion of the front ending amount will be
recovered within five years.
The future development on the northern portion of the land the school was
severed from referred to as the “East Development” will owe $363,307 in
2026 dollars. It is unknown at this time when the East Development will
proceed.
For clarity, the total being front-ended by the City would be $875,500
including non-refundable HST. At this time, it is recommended that any
available balance in the City’s sidewalk and concrete capital contribution
reserve be applied to the front ending amount to be recovered at the time
development moves forward. The remaining amount is recommended to be
funded from the 2027 asphalt and concrete rehabilitation program which is
Staff Report CR-26-057: Award of RFT-26-004 – 16th Street East Pedestrian Tunnel
Rehabilitation
Page 7 of 9

Page 113 of 304

funded by Canada Community Building Fund (Federal Gas Tax). This
remaining amount is estimated to be $575,500.

Human Resources
The Purchasing and Claims Coordinator is responsible for preparing,
developing, coordinating, awarding, and executing all phases of bid
opportunities, including Requests for Tenders, Quotations, Proposals, and
Non-Standard Procurement. Additionally, the Purchasing and Claims
Coordinator is responsible for issuing Purchase Orders when necessary.
Relevant department heads or their delegates are responsible for preparing
scopes of work, specifications, and managing internal communication related
to procurement requirements.

Time and Scheduling
This project has a substantial completion date of October 30, 2026.

Technology and Infrastructure
N/A.

Climate and Environmental Impacts:
There are no anticipated climate or environmental impacts.

Communication and Engagement:
The above-noted tender was posted on the City’s Bids and Tenders webpage
on April 2, 2026, in compliance with the City’s Purchasing By-law to be
accessible to all potential bidders.
The City will communicate any impacts and closures to the public during the
construction period, including road closures.

Report Developed in Consultation With:
Pearson Engineering Ltd.
Manager of Public Works and Engineering
Manager of Corporate Services
Engineering Technologist

Staff Report CR-26-057: Award of RFT-26-004 – 16th Street East Pedestrian Tunnel
Rehabilitation
Page 8 of 9

Page 114 of 304

Attachments:
Capital Detail Sheet 25P.13
Reviewed by:
Kate Allan, Director of Corporate Services
Jason Hoffman, Manager of Corporate Services
Submission approved by:
Tim Simmonds, City Manager
For more information on this report, please contact Lara Widdifield, Director
of Public Works and Engineering at lwiddifield@owensound.ca or 519-3764440 ext. 1201.

Staff Report CR-26-057: Award of RFT-26-004 – 16th Street East Pedestrian Tunnel
Rehabilitation
Page 9 of 9

Page 115 of 304

Engineering - 16th Street East
Pedestrian Tunnel Rehabilitation
25P.13
Rationale
Strategic Plan Alignment
Estimated Useful Life (years):
Future Replacement Cost:

CAP-26-0029

Asset Management - Renewal / Rehabilitation
Safe City
50

Year:

2025

Priority
Score:

58.20

Priority Level: High - Score 49-69
Department: Public Works and Engineering
Staff Contact: Sofin Lalani
Location/Coordinates:

Description:
25P.13 This pedestrian tunnel is for the multi-use Grey County CP Rail Trail but also serves as the culvert for a 100 year storm event in the West Telfer Creek Branch water course.
There is a low-flow storm water culvert east of this location as well. The pedestrian tunnel is showing signs of water and chlorides (from road salt) penetration resulting in concrete
spalling in the tunnel soffit (ceiling).
The 2024 updated Inspection Report indicates that this tunnel requires a new membrane to be installed on top of the structure together with repairs to the deteriorated sections of
the tunnel. A significant portion of the rehabilitation cost may be related to management of traffic for Highway 26/16th St E during construction, depending on the type of
repair/rehabilitation. During the design phase of the project, other repair or rehabilitation techniques will be investigated.
Engineering design and approvals would be completed in 2025/2026 with construction planned in 2027.
As this structure is on the Highway 26 Connecting Link, engineering design, construction and project administration costs may be eligible for up to 90% Connecting Link (CL) grant
funding, to a project maximum eligible cost of $3,000,000. Please note that in-house staff costs are not funding eligible. Once the repair and rehabilitation technique is identified
and designed, a detailed construction cost estimate can be prepared. A submission for CL funding has been submitted to MTO based on the preliminary estimate indicated on this
project detail sheet. It is noted that the project construction cost identified is very preliminary and is subject to the selection of an appropriate rehabilitation technique. The project
may be delayed, subject to receiving CL grant funding. 10% of the total eligible costs plus all In-house Engineering (City staff) costs are the City's responsibility.
An application has been submitted for Intake 10 Connecting funding starting in 2025 through 2027 inclusive (with all eligible costs submitted by 31 March 2028).

Cash Flow Projection:
Consulting including Design &
Studies
In House Engineering
Communication / Signage
Construction / Contractor
Materials
Equipment Purchases
Contingency
Total

2025

2026

2027

$48,545.00

$48,545.00

$86,293.00
$6,000.00
$1,122,246.00

$48,545.00

$48,545.00

$167,192.00
$1,381,731.00

Costs Incurred to 2024 Year
End
Impact on Operating Budget:
Total Project Budget:

$1,478,821.00

Schedule:
Construction Start Date:
Substantial Completion or
Purchase Date:

01/01/2025
12/31/2027

Page 116 of 304

Funding Sources:
Tax Levy
Grant
Total

$153,282.00
$1,325,539.00
$1,478,821.00

Page 117 of 304

Engineering - 16th Street East
Pedestrian Tunnel Rehabilitation
25P.13
Justification for Matrix
Values
People
Health & Safety Score

Legislation Score
Asset Management Score

Operational Performance Score

Project Readiness (Resourcing)
Score
Environment Score

Socio-Economic Factors Score
Aesthetic Value Score
Strategic Plan Score
Public Input Score

CAP-26-0029

Score 0 - 5
How many people will be directly
impacted by the project?
What is the risk to the health and safety of
the public or Staff if the project does not
proceed?
Is the project required for
legislative/regulatory compliance?
Is the project a high priority for
replacement in the asset management
plan?
If the project proceeds (or fails to
proceed), what will be the impact on
operational performance? Comment on
any impact on operating costs, staff time
and maintenance.
How many resources are ready? Financial
resources, Human resources, Scheduling
feasibility, Technology/resources.
Environment ScoreDoes the project
address needs impacted by climate
change?
To what degree does the project support
diversity and inclusion initiatives?
To what degree is the aesthetic value of
the asset improved?
Does the project help to meet a Key
Result in the Strategic Plan?
Has the project been identified through
public engagement?

5
4

4
3

1

Year:

2025

Priority
Score:

58.20

Justification / Rationale for Rating
This trail is used in all seasons for hiking, running, cycling and
snowmobiling. This structure also is supporting the 16th St E road.
The level of risk is increasing for health and safety leading to possible
injury.
Inspection of bridges and Culverts (tunnel) are legislatively required biannually.
This asset is showing signs of failure and delayed maintenance may cause
increased costs in the future. This tunnel also supports storm water and
waste water (trunk sewer) infrastructure.
This project will provide little improvement to operational performance.

4

This project may be eligible for future Connecting Link funding (Highway
26).

1

This project has little to no impact on the natural environment.

4
1

This project will maintain the safe use of a public trail and a vital Arterial
Road (Highway 26/16th St E).
This project will have little aesthetic value

1

This project will help support a core service delivery

2

This project has been mentioned in terms of the current state of the tunnel's
condition verbally by the public

Page 118 of 304

Staff Report
Report To:

City Council

Report From:

Lara Widdifield, Director of Public Works and Engineering

Meeting Date:

May 25, 2026

Report Code:

OP-26-031

Subject:

4th Avenue West Reconstruction (15th Street to 20th
Street) Next Steps

Recommendations:
THAT in consideration of Staff Report OP-26-031 respecting the next steps
for the 4th Avenue West Reconstruction (15th Street to 20th Street), City
Council directs staff to proceed with the detailed design of Option 1A –
Status Quo with Modernization, to support preparation of construction tender
documents for issuance in advance of the 2027 construction season.

Highlights:







The 4th Avenue West Reconstruction project remains a priority
infrastructure renewal project focused primarily on the replacement
of aging underground utilities that are at or beyond their useful
lives.
Staff proposed Option 3, with a multi-use path and narrowed road
cross-section, as the option that best meets the community’s needs
for a comparable cost.
At the April 27 Council meeting, Council deferred construction of
the project to 2027.
While additional design work and cost will be required to advance
Option 1A (Status Quo with Modernization), a portion of the
engineering completed to date can continue to be used, particularly
related to the underground infrastructure design.

Staff Report OP-26-031: 4th Avenue West Reconstruction (15th Street to 20th
Street) Next Steps
Page 1 of 8

Page 119 of 304



This report seeks direction to proceed with detailed design
development for Option 1A in preparation for tendering and
construction.

Vision 2050 - Strategic Plan Alignment:
Strategic Plan Priority:





A City that Moves – Facilitating sustainable transportation options
and creating community connectivity.
City Building – Enhancing urban development, planning and placemaking processes to create places and spaces that contribute to
complete communities for existing residents, future residents, and
tourists.
Green and Resilient City – Strengthening the City’s environmental,
social, and economic ability to mitigate and adapt to the climate
crisis. Also, leveraging the city’s natural resources and
infrastructure to support healthy lifestyles.

Previous Report/Authority:








Reference Document Cited within this report: Neighbourhood Traffic
Calming Policy PRT 001.
This project has been approved as part of the Capital Program, project
25P.2.
The award of the Engineering Contract was approved on September 8,
2025, by Council through Report CR-25-114 “Award of RFP-25-004 Engineering Services for 4th Ave W Reconstruction - 15th St W to 20th
St W”.
Two Public Information Centres were held on February 3, 2026, and on
March 19, 2026.
Report OP-26-004 – 4th Ave. West Reconstruction (15th St to 20th St)
Preliminary Design Options
Presentation by WSP Canada Inc. on recommended alternative – March
19, 2026 Operations Committee meeting

The project was presented to the Grey County Joint Accessibility Advisory
Committee on April 17, 2026. No actionable comments were received from
the Committee.

Staff Report OP-26-031: 4th Avenue West Reconstruction (15th Street to 20th
Street) Next Steps
Page 2 of 8

Page 120 of 304

Background:
The City is undertaking a full infrastructure reconstruction of 4th Avenue West
between 15th Street West and 20th Street West, including replacement of
underground water, wastewater, and storm infrastructure as well as road
and surface works. The corridor serves an important residential area and
provides connectivity to schools, parks, daycares, and the City’s west-side
neighbourhoods.
Over the course of the project development process, staff and the City’s
consultant evaluated several design alternatives, balancing such
considerations as accessibility, active transportation, traffic calming, parking,
maintenance requirements, lifecycle costs, and neighbourhood connectivity.
Public Information Centres and community engagement activities were
undertaken to gather feedback from residents and stakeholders.
At its meeting held on April 23, 2026, the Operations Committee
recommended approval of Option 3, integrating a multi-use path, as the
preferred design alternative. Subsequently, at its April 27, 2026, meeting,
Council considered the recommendation but did not approve the motion.
Council instead approved a motion deferring the project to 2027.
As the project is currently at approximately the 60 per cent design stage,
further direction from Council is required respecting the preferred option to
proceed with before staff can advance an amended detailed design and
prepare tender-ready construction documents. This report is intended to
obtain that direction to advance the project and maintain readiness for a
planned 2027 construction schedule.

Analysis and Options:
The project has not progressed beyond 60 per cent design completion as
staff seek additional clarification from Council. The pre-qualification bid that
was underway has been cancelled.
This does not mean, however, that the project carries no ongoing cost.
The principal motivation for this project is the replacement of aging
underground infrastructure at or beyond its expected service life. While
significant discussion has occurred respecting the preferred surface
configuration and active transportation features, as discussed with Council,

Staff Report OP-26-031: 4th Avenue West Reconstruction (15th Street to 20th
Street) Next Steps
Page 3 of 8

Page 121 of 304

the majority of project costs relate to the underground utility replacement,
which is required regardless of the final cross-section selected.
To minimize wasted effort, time, and cost and maintain alignment with the
City’s broader capital planning and procurement timelines, staff are seeking
direction to proceed with detailed design development based on Option 1A.
1A was chosen for the recommendation of this report as it seemed to be the
most aligned with Council’s opinions at the meeting on April 27. However, as
outlined further in this report, an alternative option has been presented
which Council may wish to consider, that would reduce the redesign effort
and address some of the stated concerns.
Advancing detailed design at this stage will allow staff and the consultant to
prepare tender-ready drawings and specifications in advance of the 2027
construction season.
Proceeding with detailed design does not commit the City to immediate
construction tender award; instead, it ensures the project remains positioned
to move forward within the available construction window and minimizes the
risk of further schedule delays. This approach also enables the refinement of
project details through the design process while maintaining progress on the
broader infrastructure renewal objectives associated with the corridor.

Potential Cross-Section Options
path, although the sentiments expressed appeared to convey that
impression. As such, staff have removed that option from the list of possible
solutions.
Staff also do not recommend Option 2, with bicycle lanes, due to the
increased pavement width and maintenance burden, and since the priority
appeared to be maintaining on-street parking. Bicycle lanes are not
compatible with on-street parking in this case.
Staff have added another potential option, however, that provides a
narrower road for traffic calming but maintains a 1.5m-wide sidewalk on the
east side of the road to reduce the impact on front yards and driveways.

Staff Report OP-26-031: 4th Avenue West Reconstruction (15th Street to 20th
Street) Next Steps
Page 4 of 8

Page 122 of 304

As such, the new options are:


Option 1A: “Status Quo with Modernizations”
o

o
o


Reconstruction to Existing Road Cross Section and Right-ofWay Layout (one 3.5m wide lane, one 5m wide lane, with onstreet parking, 1.5m sidewalk on both sides)
Accessibility and geometric upgrades at corners
Pedestrian cross-over (protected crossing)

Option 2A: “Traffic Calming Alternative”
o
o
o

Reconstruction using 3.5m Lane Width, No Parking, No Bicycle
Lanes, 1.5m wide concrete sidewalk on both sides
Accessibility and geometric upgrades at corners
Pedestrian cross-over (protected crossing)

Parking
There were some concerns raised around the elimination of on-street parking
in favour of a traffic calming cross-section. While it was not given as the
primary reason Option 3 was rejected, staff did consider it in drafting this
report.
In the weeks since the meeting on April 27, casual observations do not
suggest that on-street parking is widely used, so Council may still want to
consider a reduced width, provided in Option 2A.

Traffic Speed
While staff are prepared to execute Option 1A, staff would be remiss not to
state once more, that leaving such a wide surface on a road with known
speeding concerns may lead to increased speeding, both by the differential
with which motorists are exceeding the posted speed as well as a larger
percentage of vehicles exceeding the limit at all.
Go-to options that the public will ask for as traffic calming devices include
stop signs and speed bumps. Neither of these solutions are appropriate
for this section of road. This is primarily why the constricted road profile was
chosen over other designs: to prevent public upset and requests for
ineffective or difficult-to-implement traffic-calming measures.
Much more explanation on this topic can be found in the City’s adopted
Neighbourhood Traffic Calming Policy.

Staff Report OP-26-031: 4th Avenue West Reconstruction (15th Street to 20th
Street) Next Steps
Page 5 of 8

Page 123 of 304

Operations and Maintenance
Option 2A would be superior from the perspective of winter maintenance;
one of Council’s noted concerns on April 27.
As there would not be on-street parking, even during the day, plows would
not have to negotiate around parked cars, if any were present.
Due to the smaller sidewalk width, at 1.5m wide rather than 2.7m for the
path, in addition to the slightly narrower road, there would be ample snow
storage between the curb and the sidewalk.
Table 1 – Comparison of Winter Maintenance Advantages
Option 1A
Pro/Con

On-street parking. Plows may have to negotiate around
parked cars.

Pro

Boulevard snow storage.

Con

Extra-wide lane width; would require a second pass to clear
the parking lane.

Pro/Con

On-street snow storage. Affects on-street parking; can result
in vehicles too far into the road if parked when there is a
large windrow. Plows can't clear behind parked cars.

Option 2A
Pro

Boulevard snow storage.

Pro

Extra boulevard snow storage.

Pro

Easy to plow – one pass each way.

Cost
Between the two remaining options, Option 2A will have a lower cost, as
more of the surface design will be preserved, and it has a narrower road
platform.
Long-term operational costs will be higher for Option 1A. This is due to the
wider pavement; it has more surface area to clear and will have a higher
end-of-life and replacement cost.
With Option 2A, more sod damage from sidewalk snow removal is likely, as
the sidewalk is only nominally wider than the equipment itself.
Staff Report OP-26-031: 4th Avenue West Reconstruction (15th Street to 20th
Street) Next Steps
Page 6 of 8

Page 124 of 304

Resource Alignment:
Financial Resources
The project is currently anticipated to be funded entirely through the Ontario
Community Infrastructure Fund (OCIF). As previously identified, the majority
of the project cost relates to the replacement of the underground water,
wastewater, and storm infrastructure, which remains necessary regardless of
the preferred surface configuration selected.
Proceeding with Option 1A will require additional engineering and design
work to revise the surface design and finalize tender-ready documents.
However, because a significant portion of the engineering work completed to
date relates to underground infrastructure and base corridor design,
substantial elements of the existing design work can continue to be
leveraged as the project advances. The estimated additional design cost
associated with revising and completing the Option 1A detailed design is
approximately $15,000-$20,000.
As the main difference between the previously proposed design and Option
2A is the width of the pedestrian corridor on the east side of the road, the
required redesign effort is minimized. However, there may be additional
opportunities to improve the existing design to address conflicts (i.e. utility,
tree, etc.) that may have arisen from the extra 1.2m of walkway width in the
old design.
Both options will have redundant costs, both in staff time and consulting
fees, relating to reissuing the prequalification bidding phase and repeating
the mid-stages of the detailed design.
It is assumed that staff are not required to undertake follow-up notifications
with the neighbourhood’s occupants to make them aware of the design
changes. As such, those costs have not been considered.

Human Resources
Staff resources from Public Works and Engineering, Procurement, and
Finance will continue to support coordination of detailed design development,
procurement preparation, utility coordination, stakeholder communication,
and contract administration activities associated with the project.

Staff Report OP-26-031: 4th Avenue West Reconstruction (15th Street to 20th
Street) Next Steps
Page 7 of 8

Page 125 of 304

Time and Scheduling
Subject to Council direction, staff will proceed with detailed design
development immediately following approval of this report. The intent is to
complete tender-ready documents in sufficient time to support issuance of a
construction tender and commencement of construction activities during the
2027 construction season.

Climate and Environmental Impacts:
The recommendation supports the City's Corporate Climate Change
Adaptation Plan.

Communication and Engagement:
Public engagement and consultation have already formed a significant
component of the project development process through Public Information
Centres, the project website, and Council and Committee discussions.
Further communication respecting project timing, construction impacts, and
detailed design elements will continue as the project advances toward tender
and construction. Staff do not, however, propose to undertake another Public
Information Centre to advertise the final approved design. Should Council
wish staff to undertake such an event, direction should be provided, as there
will be additional cost implications.

Report Developed in Consultation With:
Manager of Public Works and Engineering
Director of Corporate Services/Treasurer
Manager of Corporate Services

Attachments:
None.
Submission approved by:
Tim Simmonds, City Manager
For more information on this report, please contact Lara Widdifield, Director
of Public Works and Engineering at lwiddifield@owensound.ca or 519-3764440 ext. 1201.
Staff Report OP-26-031: 4th Avenue West Reconstruction (15th Street to 20th
Street) Next Steps
Page 8 of 8

Page 126 of 304

Staff Report
Report To:

City Council

Report From:

Aidan Ware, Director and Chief Curator – Art Gallery,
Culture, Tourism

Meeting Date:

May 25, 2026

Report Code:

CS-26-040

Subject:

Short-Term Cultural Facility Parking

Recommendations:
THAT in consideration of Staff Report CS-26-040 respecting Short-Term
Cultural Facility Parking, City Council directs staff to bring forward a by-law
to amend Traffic By-law No. 2009-075 to include the designation of two (2)
parking spaces adjacent to the Library/Gallery/Tourism for short-term 30minute parking, as outlined in the report.

Highlights:





On April 27, 2026, City Council approved the continuation of
Tourism Services at the Art Gallery.
On April 27, 2026, City Council requested a staff report about
assigning one (1) parking space adjacent to the
Library/Gallery/Tourism as a short-term parking space.
Adding two (2) short-term parking spaces for this purpose would
better support the Library and Tourism services during the busy
summer season when people are coming in for information or
dropping off books.

Vision 2050 - Strategic Plan Alignment:
Strategic Plan Priority: City Building – Enhancing urban development,
planning and place-making processes to create places and spaces that

Staff Report CS-26-040: Short-Term Cultural Facility Parking
Page 1 of 5

11 Memorandum from the Deputy Clerk Re: River District Board of Management - Revised Constitution

Memorandum from the Deputy Clerk Re: River District Board of
Management - Revised Constitution
REPORTS OF CITY STAFF
10.a
Report CS-26-045 from the Director of Community Services Re: Bruce
Grey Catholic District School Board (BGCDSB) - Overall Servicing
Strategy and Conditional Building Permit
10.b
Report CR-26-057 from the Director of Public Works and Engineering
and the Purchasing and Claims Coordinator Re: Award of RFT-26-004

Page 127 of 304

contribute to complete communities for existing residents, future residents
and tourists.

Previous Report/Authority:
Staff Report CS-26-020 - Project 3a3 - Tourism Services at the Tom
Thomson Art Gallery Pilot Project
Tom Thomson Art Gallery Pilot Project, City Council directs staff to bring
forward a report respecting a pilot to have one (1) dedicated short-term
visitor parking space adjacent to the Tom Thomson Art Gallery.”

Background:
Following the conclusion of the pilot project to relocate Tourism Services at
the Tom Thomson Art Gallery, and the subsequent approval to continue this
regarding a dedicated short term visitor parking space to support Tourism at
the Tom in order to support visitors who just need information (maps,
brochures, directions, etc.) or who are just dropping off or picking up at the
Library.

Analysis and Options:
Following Council’s direction to establish one short-term parking space
adjacent to the shared Library/Gallery/Tourism Services facility, staff
reviewed parking usage patterns and operational needs. Library staff were
consulted and they supported the idea for short term parking, identifying the
same need for Library users. Based on this feedback, staff recommend the
addition of two (2) short-term parking spaces rather than one to better
support the level of demand experienced at the facility, particularly during
the busy summer tourism season.
The proposed short-term spaces would support visitors requiring quick
access to Tourism Services for maps, brochures, directions, and event
information, as well as Library patrons returning or picking up materials, or
making brief visits. Demand for short-term parking is expected to increase
during the peak tourism season.

Staff Report CS-26-040: Short-Term Cultural Facility Parking
Page 2 of 5

Page 128 of 304

While Council originally directed that one short-term parking space be
established, a single space may not adequately accommodate simultaneous
short-duration visits associated with the Library, Gallery, and Tourism
Services operations. Establishing two spaces would provide greater flexibility,
improve turnover and accessibility, and reduce the likelihood of short-term
visitors occupying longer-term parking spaces or stopping in loading areas.
The addition of two short-term parking spaces represents a practical and
relatively low-cost operational improvement that could be implemented in
advance of the July and August tourism season. Staff also recognize that
there may be a longer-term need to review parking configuration,
accessibility, and traffic flow around the facility more broadly; however, the
proposed addition of two short-term spaces is viewed as an immediate and
achievable measure that responds to current operational pressures and
Council’s direction to improve access to these important cultural and
community services.
The short-term parking spaces will be enforced by the City’s parking
enforcement contractor as part of scheduled patrols during the downtown
hours of enforcement (Monday to Friday, 9:00 a.m. to 5:00 p.m.). There will
be no scheduled enforcement of the parking spaces on evenings or
weekends.
Staff recommend including the two short-term parking spaces into Schedule
4 of the Traffic By-law, under section 3.22.1.1, which reads:
3.22.1.1

no Person shall Park a Motor Vehicle for longer than a Short
Term Parking time, as defined in this By-law, in the areas
identified on Schedule 4 to this By-law.

Schedule 4 will require amendments to include schedule “4B”:
SCHEDULE 4B – Short Term Parking – 30 Minutes
Column 1
Column 2
Column 3
Highway
Sides
Location
1st Avenue West
East – angled parking
From a point 42 m
spaces
north of the north curb
face of 8th Street East,
the first two parking
spaces immediately
north of the two
accessible parking
spaces.
Staff Report CS-26-040: Short-Term Cultural Facility Parking
Page 3 of 5

Page 129 of 304

The restriction will be implemented through signage indicating “30 Minute
Parking Only” with an accompanying tab stating “Library, Tourism, and Art
Gallery Patrons Only.” No changes to the existing pavement markings are
required.
The corresponding by-law is listed on the same agenda as this report to
ensure completion of the signage installation work before the tourism
season.

Resource Alignment:
Financial Resources
The customized signs will be ordered through the City’s sign supplier at an
estimated cost of $120 to $150 per parking stall, in addition to
approximately 3 to 4 hours of staff time required for coordination and
implementation.

Human Resources
Public Works staff will coordinate and install the signage. The City’s parking
enforcement contractor enforces parking in the River District.

Time and Scheduling
Short-term parking spaces identified by signs would be implemented for the
July/August summer tourist season. The signs are expected to take 5-6
weeks to be delivered.

Technology and Infrastructure
N/A.

Climate and Environmental Impacts:
There are no anticipated climate or environmental impacts.

Communication and Engagement:
This report includes input gathered from public comments about Tourism and
Library services as well as observations from staff.

Staff Report CS-26-040: Short-Term Cultural Facility Parking
Page 4 of 5

Page 130 of 304

Report Developed in Consultation With:
Pam Coulter, Director of Community Services
Briana Bloomfield, City Clerk
Riley Brugess, By-law Enforcement Supervisor
Mason Bellamy, Manager of Public Works and Engineering
Manan Monga, Engineering Technologist - Traffic
Tim Nicholls Harrison, Library CEO

Attachments:
Map of Short-Term Parking Spaces
Reviewed by:
Pam Coulter, Director of Community Services
Submission approved by:
Tim Simmonds, City Manager
For more information on this report, please contact Aidan Ware, Director and
Chief Curator at aware@owensound.ca or 519-376-1932 ext. 5001.

Staff Report CS-26-040: Short-Term Cultural Facility Parking
Page 5 of 5

Page 131 of 304

±

Short-Term Parking

846

820

1st Av

eW

832

840

804

2nd Ave W

824

850

8th St E

8th St W

Short-Term Parking Spots

197

800

795
75
Information shown on these drawings/maps/charts

0 4.75 9.5

19

791
Meters
is compiled from numerous sources and may not
28.5
be complete or accurate
789

Page 132 of 304

Staff Report
Report To:

City Council

Report From:

Briana Bloomfield, City Clerk

Meeting Date:

May 25, 2026

Report Code:

CR-26-050

Subject:

Policy Consolidation – Council Seating and Appointments
Policy No. GOV001

Recommendations:
THAT in consideration of Staff Report CR-26-050 respecting a policy
consolidation into the Council Appointments and Seating Policy, City Council
directs staff to bring forward a by-law to:
1.

Approve Council Seating and Appointments Policy No. GOV001; and

2.

Repeal Alternate Member of County Council Policy No. CrS-C41.

Highlights:





The policy review project began in 2023 and since its inception
there has been a reduction of 275 City policies.
Staff recommend that the Alternate Member of County Council
Policy and the Board, Committee and Seat Selection Policy be
consolidated into the Council Seating and Appointments Policy.
No substantive policy changes are being recommended at this time.

Vision 2050 - Strategic Plan Alignment:
Strategic Plan Priority: The recommendation contributes to core service
delivery or a corporate initiative that enables service delivery for one or more
strategic priorities.

Staff Report CR-26-050: Policy Consolidation – Council Seating and Appointments
Policy No. GOV001
Page 1 of 4

Page 133 of 304

Previous Report/Authority:
Municipal Act, 2001
Alternate Member of County Council Policy No. CrS-C41 (attached to report)
Board, Committee and Seat Selection Policy No. GOV001
Report CR-26-031 – 2027 Committee Structure and Calendar
Report CR-18-011 – Alternate Member of County Council

Background:
Alternate Member of County Council Policy
The Municipal Act, 2001, section 268, permits the council of a local
municipality to appoint an alternate member to the upper-tier council, to act
in place of a person who is unable to attend a meeting of the upper-tier
council for any reason. Only one alternate can be appointed, and they must
be appointed for the term of council. An alternate appointed by a local
council cannot act as an alternate for the Warden.
In 2018, Grey County approved the Council Alternate Member Policy No. GGEN-011, which describes notice requirements, compensation, voting,
orientation, meeting preparation, declaration of office, closed session
meetings, electronics, and communication.
Also in 2018, City Council approved the Alternate Member of County Council
Policy No. CrS-C41. In accordance with the policy review project, this policy
is set for review in 2026.

Board, Committee and Seat Selection Policy
The Board, Committee and Seat Selection Policy No. GOV001 was approved
in 2012 and updated in 2016 and 2024.
At the April 13, 2026 Council meeting, Council directed staff to bring forward
a by-law to amend the Board, Committee and Seat Selection Policy to amend
committee start dates and Council seating start dates to align with changes
to the 2027 Committee structure. The by-law to amend this policy has not
yet come forward for Council approval.

Staff Report CR-26-050: Policy Consolidation – Council Seating and Appointments
Policy No. GOV001
Page 2 of 4

Page 134 of 304

Analysis and Options:
Staff recommend consolidating the Alternate Member of County Council
Policy and the Board, Committee and Seat Selection Policy into the Council
Seating and Appointment Policy No. GOV001 as attached to the report.
This will reduce the policy stock by one (1) policy and combine all cyclical
appointment processes together for ease of reference. No other substantive
policy changes are proposed at this time.

Resource Alignment:
Financial Resources
There are no financial impacts from the consolidation of these two City
policies. Grey County will compensate an alternate member should they
attend a meeting.

Human Resources
There are no human resource implications from the consolidation of these
two City policies.

Time and Scheduling
The Alternate Member of County Council Policy was scheduled for review in
2026 to ensure it was ready for the new term of Council. The new Council
Seating and Appointments Policy will be reviewed again in 2031 or sooner, if
required, based on legislative changes or Council direction.

Technology and Infrastructure
The Councillor who is selected as the alternate member of County Council
will meet with Grey County staff to review County technology and
infrastructure requirements.

Climate and Environmental Impacts:
There are no anticipated climate or environmental impacts.

Communication and Engagement:
The Council Seating and Appointment Policy will be on the City’s website
once approved by by-law.
Staff Report CR-26-050: Policy Consolidation – Council Seating and Appointments
Policy No. GOV001
Page 3 of 4

Page 135 of 304

Report Developed in Consultation With:
Manager of Legislative Services

Attachments:
1.

Alternate Member of County Council Policy No. CrS-C41

2.

Council Seating and Appointments Policy No. GOV001

Reviewed by:
Kate Allan, Director of Corporate Services
Submission approved by:
Tim Simmonds, City Manager
For more information on this report, please contact Briana Bloomfield, City
Clerk at bbloomfield@owensound.ca or 519-376-4440 ext. 1247.

Staff Report CR-26-050: Policy Consolidation – Council Seating and Appointments
Policy No. GOV001
Page 4 of 4

Page 136 of 304

Policy CrS-C41
Title: Alternate Member of County Council
Department/Division: Clerks
Purpose:
1.

To set out the procedure for selecting an alternate member of County
accordance with section 268 of the Municipal Act, 2001.

Scope:
2.

This policy applies to all member of City Council, save and except the Mayor
and Deputy Mayor who already sit on County Council.

Policy:
3.

Council appoints a member at the beginning of each term, to serve as an
alternate member of County Council, for the term of Council.

4.

The alternate member of County Council acts in the place of the Mayor or
Deputy Mayor when either is unable to attend a meeting of County Council
for any reason.

5.

The following procedure determines the selection of an alternate member of
County Council:
a.

The Mayor opens the floor for nominations.

b.

Members state, “I nominate ________ for the position of alternate
member of County Council.” A seconder is not required for the
nomination to stand.

c.

The Mayor asks the nominee if they will accept the nomination.

d.

The Mayor asks if there are any further nominations.

e.

When there are no further nominations, the Mayor will declare the
nominations closed.

Page 1 of 3
Page 137 of 304

Policy CrS-C41
Title: Alternate Member of County Council
f.

Where there is only one nominee, that member is acclaimed to the
position.

g.

Where an election is required, members may only vote once. The
Mayor will ask for a show of hands in favour of the first member
nominated. If there is a majority show of hands for the first nominee,
that member is declared the alternate member of County Council.

h.

Where there is not a majority, the Mayor will ask for a show of hands
in favour of the second member nominated and so forth until there is a
majority.

i.

Where all nominated members have been voted on and there is no
majority, the nominated member with the highest number of votes is
declared the alternate member of County Council.

j.

Where there is a tie for the highest number of votes, the names of the
tied nominees are placed into a ‘hat’ and one name is drawn – the
member whose name is drawn is declared the alternate member of
County Council.

k.

Where no members accept a nomination, all members’, save and
except the Mayor and Deputy Mayor, are placed into a ‘hat’ and one
name is drawn – the member whose name is drawn is declared the
alternate member of County Council.

6.

The selected member is appointed by by-law as soon as practicable after the
nomination process.

7.

The City Clerk notifies the County Clerk of the election and provides any
pertinent details of the selected member.

Related Information:
8.

City Report CR-18-011.

9.

10.

County Report CCR-CW-03-18.
Page 2 of 3
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Policy CrS-C41
Title: Alternate Member of County Council
11.

County Policy G-Gen-011.

12.

City Report CR-18-125.

13.

Revision History:
Authorization

Date

Page 3 of 3
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Policy GOV001
Council Seating and Appointments
Topic: Governance
Lead Division: Clerks
Next Scheduled Review: 2031

Policy Statement
1.

The City recognizes that a policy on City Council seat selection and City
Council appointments to boards, committees and County Council provides
clarity of process and equal opportunity.

Purpose
2.

The purpose of this policy is to detail the processes used to determine City
Council’s seating arrangement, City Council’s board and committee selection
order and the selection of the alternate member of County Council as
permitted under section 268 of the Municipal Act, 2001.

Scope
3.

This policy applies to all members of City Council, save for the alternate
member of County Council selection process, which does not apply to the
Mayor or Deputy Mayor, who already sit on County Council.

Definitions
4.

For the purposes of this policy,
“Board” means a board as identified in the City’s Board and Committee Bylaw;
“City” means the City of Owen Sound, and a reference to the City is a
reference to the geographical area or The Corporation of the City of Owen
Sound as the context requires;
“City Clerk” means the Clerk for the City;
“Committee” means a committee as identified in the City’s Board and
Committee By-law;
“Council” means the body of people formally elected to lead the City or the
County;
“Councillor” means a member of Council for the City or the County; and
“County” means the County of Grey.

GOV001 Council Appointments and Seating

Page 1 of 4
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Policy
Seat Selection Process
5.

Council will select their seats on the Council dais annually as follows:
a.

Starting from west to east, Councillors will each draw one (1) number at
random to determine their seat in Council Chambers, such that the
number will correspond with seats numbered 1 to 3 and 6 to 9 from
west to east as shown below:
☐

☐

☐

Deputy Mayor

Mayor

☐

☐

☐

☐

1

2

3

4

5

6

7

8

9

Public Gallery
6.

Notwithstanding section 5 above, the Mayor will determine the Council
seating arrangement for the first year after a regular election.

7.

The Council seating arrangement will be effective January 1 of each year.

Board and Committee Selection Process
8.

Council will select the boards and committees on which they wish to serve
annually as follows:
a.

Starting from west to east, Councillors (including the Deputy Mayor) will
draw one (1) number at random to determine the board and committee
selection order such that:
i.

the Councillor who drew number 1 will make the first selection; and

ii.

the Councillor who drew each number in sequence from 2 to 8 will
make their selection, followed by 8 to 1, and so on, until all Council
positions on boards and committees have been filled.

9.

Where Council appointments for any board or committee will continue for
the upcoming year, Councillors may take a pass for each continuing
appointment at any time to encourage a similar number of appointments for
all Councillors.

10.

New Council board and committee terms will begin January 1 of each year.

Alternate Member of County Council Selection Process
11.

Council will appoint a member at the beginning of each term to serve as an
alternate member of County Council for the term of Council.

12.

The alternate member of County Council acts in the place of the Mayor or
Deputy Mayor when either is unable to attend a meeting of County Council
for any reason.

GOV001 Council Appointments and Seating

Page 2 of 4
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13.

The following procedure determines the selection of an alternate member of
County Council:
a.

The Mayor opens the floor for nominations.

b.

Members state, “I nominate ________ for the position of alternate
member of County Council.” A seconder is not required for the
nomination to stand.

c.

The Mayor asks the nominee if they will accept the nomination.

d.

The Mayor asks if there are any further nominations.

e.

When there are no further nominations, the Mayor will declare the
nominations closed.

f.

Where there is only one nominee, that member is acclaimed to the
position.

g.

Where an election is required, members may only vote once. The Mayor
will ask for a show of hands in favour of the first-nominated member. If
there is a majority show of hands for the first nominee, that member is
declared the alternate member of County Council.

h.

Where there is not a majority, the Mayor will ask for a show of hands in
favour of the second-nominated member and so forth until there is a
majority.

i.

Where all nominated members have been voted on, and there is no
majority, the nominated member with the highest number of votes is
declared the alternate member of County Council.

j.

Where there is a tie for the highest number of votes, the Clerk will place
the names of the tied nominees into a box, hat, or like container, and
the Mayor will draw one name. The member whose name is drawn is
declared the alternate member of County Council.

k.

Where no members accept a nomination, the Clerk will place the names
of all members, save and except the Mayor and Deputy Mayor, into a
box, hat, or like container, and the Mayor will draw one name. The
member whose name is drawn is declared the alternate member of
County Council.

14.

The selected member will be appointed by by-law as soon as practicable
after the nomination process.

15.

The City Clerk will notify the County Clerk of the appointment and provide
any pertinent details of the appointed member.

GOV001 Council Appointments and Seating

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Policy Review
16.

17.

The City Clerk will review this policy:
a.

every five (5) years to ensure effectiveness and compliance with current
business processes; or

b.

sooner, if required, based on legislative changes or if directed by
Council.

The City Clerk is authorized to make such administrative changes to this
policy as appropriate to keep the policy current. Any revision to the policy’s
intent must be presented to Council for consideration.

Related Information and Resources
Internal
18.

Board and Committee By-law

External
19.

Municipal Act, 2001, S.O. 2001, c. 25

Appendices
20.

N/A

Revision History
Authority

Date

Approval

Council

2012-12-03

Council

2016-01-25

Administration

2024-04-15

By-law No. 2016005
City Clerk

Council

Click or tap to
enter a date.

By-law

Choose an item.

Click or tap to
enter a date.

Choose an item.

GOV001 Council Appointments and Seating

Description of
Amendment
Original (CrS-C37)

Formatted to new
template including
the addition of
standard definitions.
Combine former CrSC41 with GOV001
and change name of
policy from Council
Board, Committee
and Seat Selection

Page 4 of 4
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Staff Report
Report To:

City Council

Report From:

Briana Bloomfield, City Clerk

Meeting Date:

May 25, 2026

Report Code:

CR-26-046

Subject:

Appointment of a By-law Enforcement Officer

Recommendations:
THAT in consideration of Staff Report CR-26-046 respecting the appointment
of a By-law Enforcement Officer, City Council directs staff to bring forward a
by-law to amend the Appointed Officers By-law No. 2015-054 as outlined in
the report.

Highlights:




The Community Safety and Policing Act, 2019 provides that a
municipal council may appoint persons to enforce the by-laws of the
municipality.
The City’s By-law Enforcement Officers foster compliance with
regulatory by-laws through education, awareness, promotion,
advice, and enforcement.

Vision 2050 - Strategic Plan Alignment:
Strategic Plan Priority: The recommendation contributes to core service
delivery or a corporate initiative that enables service delivery for one or more
strategic priorities.

Previous Report/Authority:
Community Safety and Policing Act, 2019
Appointed Officers By-law
Staff Report CR-26-046: Appointment of a By-law Enforcement Officer
Page 1 of 3

Page 144 of 304

Background:
The City has an Appointed Officers By-law that ensures all appointments are
in one place.

Analysis and Options:
The City hired a part time By-law Enforcement Officer who begins their
employment on June 8, 2026. The By-law Enforcement Officer will be
fostering compliance with regulatory by-laws through education, awareness,
promotion, advice, and enforcement.
To authorize the Officer to enforce City regulatory by-laws, the Appointed
Officers By-law must be amended as follows:
1.

Appoint Peter Schultz as a By-law Enforcement Officer and a
Property Standards Officer effective June 8, 2026.

Resource Alignment:
Financial Resources
The part time By-law Enforcement Officer position was approved through the
2026 budget.

Human Resources
N/A.

Time and Scheduling
N/A.

Technology and Infrastructure
Additional systems and infrastructure are required for this position.

Climate and Environmental Impacts:
There are no anticipated climate or environmental impacts.

Communication and Engagement:
The Appointed Officers By-law is available on the City’s website.

Staff Report CR-26-046: Appointment of a By-law Enforcement Officer
Page 2 of 3

Page 145 of 304

Report Developed in Consultation With:
By-law Enforcement Supervisor

Attachments:
None.
Reviewed by:
Kate Allan, Director of Corporate Services
Submission approved by:
Tim Simmonds, City Manager
For more information on this report, please contact Briana Bloomfield, City
Clerk at bbloomfield@owensound.ca or 519-376-4440 ext. 1247.

Staff Report CR-26-046: Appointment of a By-law Enforcement Officer
Page 3 of 3

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Staff Report
Report To:

City Council

Report From:

Kristen Van Alphen, Manager of Legislative Services

Meeting Date:

May 25, 2026

Report Code:

CR-26-051

Subject:

Encroachment Application – 790 2nd Avenue East

Recommendations:
THAT in consideration of Staff Report CR-26-051 respecting an
Encroachment Application for 790 2nd Avenue East, City Council:
1.

2.

Approves the application, provided that the encroachments are
constructed with:
a.

A minimum vertical clearance of 2.5 metres; and

b.

A maximum horizontal projection of 1.0 metre; and

Directs staff to bring forward a by-law to execute a Limited
Encroachment Agreement with the owner of the subject lands, that
includes the approved vertical clearance and horizontal projection
requirements.

Highlights:




An encroachment application has been received for decorative
railings and awnings at 790 2nd Avenue East.
Staff support the application provided that vertical clearance and
horizontal projection requirements are met.
Staff recommend increasing the vertical clearance height to
accommodate snow removal equipment and changes in grade over
time.

Staff Report CR-26-051: Encroachment Application – 790 2nd Avenue East
Page 1 of 4

Page 147 of 304

Vision 2050 - Strategic Plan Alignment:
Strategic Plan Priority: The recommendation contributes to core service
delivery or a corporate initiative that enables service delivery for one or more
strategic priorities.

Previous Report/Authority:
Encroachment By-law No. 2020-100

Background:
The City has received an encroachment application respecting decorative
railings and awnings for the windows and doors at 790 2nd Avenue East. A
diagram of the proposed encroachments is attached.
The encroachments would not affect the integrity of the main building on the
property and, therefore, would be suitable, if approved, for a Limited
Encroachment Agreement. This means that encroachments may be approved
for construction, provided the City may request their removal in the future
with six (6) months’ notice to the owner.

Analysis and Options:
Staff in Building, By-law Enforcement, Engineering, Fire, Planning, and Parks
& Open Space have reviewed the application and have no concerns save for
the following:
1.

The decorative features must provide for a minimum clearance
height of 2.5 metres above the sidewalk (vertical clearance).

2.

The decorative features must not project more than 1.0 metre out
from the building (horizontal projection).

With respect to the minimum clearance height, staff advise that although the
proposed overhead height of 2100 mm meets the minimum guidelines for
barrier-free design, the City frequently uses snow-clearing machinery in the
downtown core to manage winter snow accumulation. The equipment the
City currently uses for this operation is nearing the 2.1 metre proposed
minimum height. To accommodate future equipment and support minor
grade changes within the road allowance over time, staff recommend raising
the minimum approved clearance to 2.5 metres. It is noted that the sidewalk

Staff Report CR-26-051: Encroachment Application – 790 2nd Avenue East
Page 2 of 4

Page 148 of 304

along 8th Street East at the building has a limited width, and City equipment
is expected to regularly traverse beneath these encroachments.
Likewise, the maximum allowable projection from the building of 1.0 metre is
intended to make sure that the encroachments don’t interfere with
maintenance of the City's road allowance (i.e., snow removal). The
maximum projection also ensures that a pedestrian path of travel is clear
and free of obstacles and that the elements fit into the visual streetscape.

Resource Alignment:
Financial Resources
The applicant has paid an application fee to cover the cost of reviewing,
analyzing, and commenting on the application. If approved, the applicant will
pay an agreement fee to cover the cost of drafting the agreement and
registering it on title to the property.

Human Resources
Staff have already reviewed and commented on this application. The
Manager of Legislative Services (“MLS”) will draft the agreement and work
with the City Solicitor to have it registered on title. These resources are
available.

Time and Scheduling
Once Council has made a decision on this application, the MLS will contact
the applicant to let them know the outcome. Once an agreement is drafted,
the applicant will have thirty (30) days to review it and return it, executed,
to the City, along with the agreement fee, and a certificate of insurance
naming the City. At that time, the by-law will be brought forth for final
approval.

Technology and Infrastructure
N/A.

Climate and Environmental Impacts:
There are no anticipated climate or environmental impacts.

Staff Report CR-26-051: Encroachment Application – 790 2nd Avenue East
Page 3 of 4

Page 149 of 304

Communication and Engagement:
This report has been posted to the City’s website in advance of the meeting,
and the applicant has been made aware. The applicant will be contacted and
provided with an agreement to review if the application is approved. When
the agreement is executed, it will be registered on the title to the property,
giving notice of the encroachment.

Report Developed in Consultation With:
By-law Enforcement Supervisor; CBO and Building Inspector; Fire Prevention
Officer; Engineering Services staff; and Manager of Planning & Heritage.

Attachments:
Diagram of Proposed Encroachments
Reviewed by:
Briana Bloomfield, City Clerk
Kate Allan, Director of Corporate Services
Submission approved by:
Tim Simmonds, City Manager
For more information on this report, please contact Kristen Van Alphen,
Manager of Legislative Services at kvanalphen@owensound.ca or 519-3764440 ext. 1228.

Staff Report CR-26-051: Encroachment Application – 790 2nd Avenue East
Page 4 of 4

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Staff Report
Report To:

City Council

Report From:

Kristen Van Alphen, Manager of Legislative Services

Meeting Date:

May 25, 2026

Report Code:

CR-26-055

Subject:

1182 and 1186 3rd Avenue West – Proposed Sale of
Adjacent Land and Public Comments

Recommendations:
THAT in consideration of Staff Report CR-26-055 respecting 1182 and 1186
3rd Avenue West – Proposed Sale of Adjacent Land and Public Comments,
City Council directs staff to bring forward by-laws to authorize the Mayor and
Clerk to sign all documents necessary to complete the sale of:
1.

Part 1 on Plan 16R-12330 to the owner of 1182 3rd Avenue West;
and

2.

Part 2 on Plan 16R-12330 to the owner of 1186 3rd Avenue West.

Highlights:







Owners at 1182 and 1186 3rd Avenue West have submitted
Agreements of Purchase and Sale for parts of an adjacent Cityowned lane.
City Council approved the sales, subject to a public report with
opportunity for neighbours to comment, and by-laws to complete
the transactions.
The City received one comment opposing the sale from a neighbour
who lives on 12th Street West and backs onto the lane.
The final step for these sales is to bring forward by-laws to
authorize the execution of all documents to complete the
transactions.

Staff Report CR-26-055: 1182 and 1186 3rd Avenue West – Proposed Sale of
Adjacent Land and Public Comments
Page 1 of 5

Page 157 of 304

Vision 2050 - Strategic Plan Alignment:
Strategic Plan Priority: The recommendation contributes to core service
delivery or a corporate initiative that enables service delivery for one or more
strategic priorities.

Previous Report/Authority:
1.

Disposition of Land By-law

2.

Closed Session Report CR-25-082 – 1182 and 1186 3rd Avenue West –
Expressions of Interest Respecting an Adjacent Lane

3.

Closed Session Report CR-26-041 – 1182 and 1186 3rd Avenue West –
Offers to Purchase Parts of Adjacent Lane

Background:
In March 2024, City Council declared a lane surplus to the City’s needs
following a request from an adjacent landowner to purchase its western
portion.
The subject lane, at the time, ran west from 3rd Avenue West in the 1100
block and doglegged north to come out on 12th St West:

Red is what was
declared surplus
and closed in
2024.
Blue is what was
sold in 2024.

Staff Report CR-26-055: 1182 and 1186 3rd Avenue West – Proposed Sale of
Adjacent Land and Public Comments
Page 2 of 5

Page 158 of 304

In the process of considering whether to close the lane and declare it surplus
to the City's needs, notice was sent to the mailing addresses of owners
within a 60 metre radius of the subject property.
In response to that notice, two neighbours approached the City about
purchasing the remaining portion of the lane. Through negotiations with the
parties, a split of the lane into two parts was contemplated. The two
interested parties paid a survey deposit to have the lands formally divided,
and each submitted an offer to City Council to purchase the land.
The valuations in the offers were based on the appraisal completed for the
initial sale of the western portion of the lane.
On April 27, City Council directed staff to provide notice of the potential sale
and to bring forward an open report on the completion of the sale, including
any comments received.

Analysis and Options:
On April 28, staff hand-delivered notices to neighbours within a 60-metre
radius of the lane.
Only one comment was received, and it is attached to this report with photos
submitted by the commenter. The commenter, John Tennant, a homeowner
on 12th Street West who backs onto the lane, has indicated that they oppose
the sale because they have been using a portion of the lane as an extension
of their backyard for some time.
Staff have confirmed that this lane is a lane on a registered plan, which
means it is protected from claims of adverse possession.
Staff recommend that the purchasers, who have worked with the City for two
years to develop these sale transactions, be sold the lands as presented in
the Agreements of Purchase and Sale.
The final step for these sales is to bring forward by-laws to authorize the
execution of all documents to complete the transactions.

Staff Report CR-26-055: 1182 and 1186 3rd Avenue West – Proposed Sale of
Adjacent Land and Public Comments
Page 3 of 5

Page 159 of 304

Resource Alignment:
Financial Resources
All costs related to the sales, including legal and survey costs, will be borne
by the purchasers. The sale costs, derived from the land appraisal are, are
$14,175.21 for Part 1 and $2,045.11 for Part 2.

Human Resources
These transactions have taken a long time because there is no staff
dedicated to land matters of this nature, and they are addressed as other
work permits. That issue, combined with a zealous winter, has protracted the
time staff needed to negotiate the land sharing, undertake tree condition
assessments and removals, address sewer concerns, generate and register a
survey, and prepare the draft agreements.

Time and Scheduling
If these sales are approved, the by-law will come forward on June 15. The
closing is scheduled for June 19, 2026.

Technology and Infrastructure
N/A.

Climate and Environmental Impacts:
There are no anticipated climate or environmental impacts.

Communication and Engagement:
The public was advised in February/March 2024, through a mailing to
neighbours and an advertisement in The Sun Times newspaper, of the
intention to close the lane and declare it surplus to the City’s needs, as well
as sell the western portion. The by-law to close the lane was passed on
March 25, 2024, and registered on title on March 27, 2024.
Notice of the current sales was provided to neighbours within a 60 metre
radius of the subject lands, through hand delivery on April 28, 2026. Hand
delivery was selected to ensure that neighbours were provided a minimum of
ten (10) days to comment, while maintaining the proposed closing date.

Staff Report CR-26-055: 1182 and 1186 3rd Avenue West – Proposed Sale of
Adjacent Land and Public Comments
Page 4 of 5

Page 160 of 304

The closing is proposed to happen on June 19, 2026, at which time the land
transfers will be registered on title to the property.

Report Developed in Consultation With:
Director of Community Services, Director of Public Works and Engineering,
City Clerk, City Solicitor.

Attachments:
Comments of Mr. John Tennant, including pictures
Reviewed by:
Briana Bloomfield, City Clerk
Kate Allan, Director of Corporate Services
Submission approved by:
Tim Simmonds, City Manager
For more information on this report, please contact Kristen Van Alphen,
Manager of Legislative Services at kvanalphen@owensound.ca or 519-3764440 ext. 1228.

Staff Report CR-26-055: 1182 and 1186 3rd Avenue West – Proposed Sale of
Adjacent Land and Public Comments
Page 5 of 5

Page 161 of 304

Public comments on proposed sale of lane between 1182 and 1186 3 rd Avenue
West.
I object to the proposed disposal of the municipal lands along the rear of my property,
located at 375 12th St W.
I first became aware of this matter last fall when a man came to my house and asked to
mark trees for removal. When I asked what was happening, I was referred to City Hall. I
was very carefully told that for privacy reasons I could not be given any details about
who was to receive what, and I was told that it was already decided and that an
agreement had been signed and could not be changed.
I did not receive any prior notice about this closure. I was told that the notice went to my
previous address listed in the assessment roll, which is curious because I did receive
notice of a proposed closure of another portion of the same lane along my neighbour’s
property at 385 12th St W. That notice was given to me at my current 12th St W
location, over 2 years ago, long before any notice could have been given for this
proposed closure notice that purportedly went to the wrong address. I did not object to
that closure on my neighbour’s property because it had no adverse effect on my
property.
These lands have formed part of my fenced rear yard for many years. They have not
functioned as a public lane in any meaningful way. I therefore request confirmation of
the legal status of the subject lands, including whether they are in fact formally labelled
as a lane in a registered plan, which is a key requirement to be protected under the
Municipal Act or any other applicable statute.
The proposed removal of my trees and fencing would significantly reduce the privacy
and enjoyment of my rear yard and would drastically reduce the size of my yard (please
see attached photos). This would be a major invasion into my private use of the
property and would materially change the character of my rear yard. It would also
require me to construct a new fence along my shrunken rear yard, which I do not think I
should be required to do. Except for a desire to enlarge their property, there is
absolutely no justification for these lands to be added to my neighbour’s property and
every reason not to do so.
If the lands are not lawfully protected from adverse possession or otherwise retained for
public use, then I assert my claim to the lands based on long-standing, enclosed,
exclusive, and continuous possession.
There are many lanes in the City that could be considered surplus and disposed of

Page 162 of 304

without harming adjacent homeowners. This proposed transfer is very different. It
directly affects my property and privacy in an extremely adverse manner.
I therefore object to the transfer of these lands to any third party. If Council is minded to
dispose of the lands at all, I ask that the lands be transferred to my ownership as the
Thank you for considering my comments as part of the public record.
John Tennant

Page 163 of 304

Staff Report
Report To:

City Council

Report From:

David Crane, Deputy Treasurer

Meeting Date:

May 25, 2026

Report Code:

CR-26-054

Subject:

2026 Fees and Charges

Recommendations:
THAT in consideration of Staff Report CR-26-054 respecting the 2026 Fees
and Charges By-law, City Council directs staff to:
1.

2.

Bring forward a by-law to:
a.

Establish the 2026 Fees and Charges as outlined in the fee
schedules attached to the report; and

b.

Repeal the 2025 Fees and Charges By-law No. 2025-060; and

Provide notice in accordance with the City’s Notice By-law No.
2018-022 of the City’s intention to:
a.

Repeal Fees and Charges By-law No. 2026-060; and

b.

Replace it with the 2026 Fees and Charges By-law.

Highlights:





Fees and charges are reviewed annually in the spring, with the new
By-law taking effect July 1.
In accordance with Council direction, each standing committee has
reviewed the applicable proposed departmental fees and charges
prior to coming to Council for final approval.
User fees and charges (not including water and wastewater rates)
will generate approximately 10 per cent of the revenue considered
in the City’s 2026 operating budget.

Staff Report CR-26-054: 2026 Fees and Charges
Page 1 of 5

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Vision 2050 - Strategic Plan Alignment:
Strategic Plan Priority: The recommendation contributes to core service
delivery or a corporate initiative that enables service delivery for one or more
strategic priorities.

Previous Report/Authority:
Report CR-26-030 – 2026 Corporate Services Fees and Charges Update
Report CR-26-039 – 2026 Community Services Fees and Charges Update
Report CR-26-040 – 2026 Operations Fees and Charges Update

Background:
fees and charges updates be presented to the applicable Standing
Committees prior to final Council approval. This increases transparency and
provides additional opportunity for Committee input.
The Corporate Services Committee reviewed the following fee schedules:






A. Animal Control
D. Clerks
F. Fire and Emergency Services
G. Parking & By-law
K. Tax, Water & Finance

The Community Services Committee reviewed the following fee schedules:





B. Building
C. Cemetery
H. Parks & Recreation
I. Planning

The Operations Committee reviewed the following fee schedules:





E. Engineering
J. Public Works
L. Transit
M. Waste

The 2026 water and wastewater rates have been presented as a separate
annual report to the Operations Committee in May and will be incorporated
into the 2026 Fees and Charges By-law once approved by Council.
Staff Report CR-26-054: 2026 Fees and Charges
Page 2 of 5

Page 165 of 304

Fee changes relating to sidewalk patios have been included in the attached
proposed fees and charges schedules under Schedule I – Planning, as they
were previously approved by Council through report CS-26-031 to come into
effect July 1.
In 2025, as part of Service Review Project 4c3, all fee schedules were
divided into three annual cyclical review cycles. This approach ensures every
fee is reviewed at least once every three years while also considering staff
capacity and allowing for more in-depth review of fees. 2026 is the first year
of reviewing fees through the review cycles, as previously all fees were
reviewed each year.
The three-year cycle establishes a minimum review frequency, not a fixed
limit. Fees may still be identified by staff or Committees for a more fulsome
review at any time due to operational changes, service offerings, Council
direction, or changes in legislative requirements.

Analysis and Options:
The 2026 proposed fee schedules are attached to this report (Attachment 1).
For clarity, while reviewing proposed changes in the fee schedules the
following has been highlighted:




Any proposed fee additions or increases that differ from a standard
percentage increase have been highlighted in green.
Any proposed fee removals have been highlighted in red.
Administrative changes to fee titles or notes have been redlined.

Additionally, a summary of changes has been provided as an attachment to
this report (Attachment 2) for ease of reference.

Committee Feedback
Feedback received from the standing committees has been incorporated into
the proposed fee schedules as attached. There were no amendments arising
from either the Community Services Committee or Corporate Services
Committee meetings.
note to the Event Fees in Schedule J – Public Works, to clarify that these fees
are only charged to for-profit events. This applies to the fees for road closure
and detour set ups and barrel and barricade usage. This amendment has
been made in the proposed schedules in Attachment 1.
Staff Report CR-26-054: 2026 Fees and Charges
Page 3 of 5

Page 166 of 304

Resource Alignment:
Financial Resources
User fees and charges (not including water and wastewater rates) are
anticipated to generate $5,385,000 or approximately 10 per cent of the City
of Owen Sound’s 2026 Operating Budget.

Human Resources
Implementation of the three-year cyclical review cycles considers staff
capacity by ensuring that no division needs to perform an in-depth review of
all departmental fees in a given year.
Staff from each division work with finance staff to review fees annually.

Time and Scheduling
Each of the three Standing Committees received a fees and charges review
report in April 2026. Following these meetings, Committee feedback was
incorporated into this report and the attached fee schedules. The 2026 Fees
and Charges By-law will be presented for Council adoption in June, and the
new fees will come into effect beginning July 1, 2026.
In future years, the fees and charges review will begin in the fall as part of
the operating budget process to ensure there is sufficient time to perform indepth cost analysis of services and fees. Additionally, considering fee
changes alongside that process will help to inform the operating budget.

Technology and Infrastructure
N/A.

Climate and Environmental Impacts:
There are no anticipated climate or environmental impacts.

Communication and Engagement:
This report communicates the final recommended fees to Council and the
public through the published agenda. Notice will be provided on the City’s
website to communicate that the By-law to adopt the 2026 fees and charges
will be considered by Council in June 2026, in accordance with the City’s
Notice By-law.

Staff Report CR-26-054: 2026 Fees and Charges
Page 4 of 5

Page 167 of 304

After adoption, the fees and charges by-law and fee schedules will be
available on the City’s website. Additionally, any changes to fees will be
communicated as required by the affected division and in the best method
for the type of fee, which may include public notice, posting of rates,
communication at the point of sale, and other methods.

Report Developed in Consultation With:
Committee and Executive Support Coordinator
Departmental staff

Attachments:
1.

2026 Proposed Fee Schedules

2.

Summary of Fee Changes

Reviewed by:
Kate Allan, Director of Corporate Services
Submission approved by:
Tim Simmonds, City Manager
For more information on this report, please contact David Crane, Deputy
Treasurer at dcrane@owensound.ca or 519-376-4440 ext. 1223.

Staff Report CR-26-054: 2026 Fees and Charges
Page 5 of 5

Page 168 of 304

Schedule A. - Animal Control

Service or Activity

2026

2027

2028

Unit

By-law No. 2026-XXX

Applicable
Tax

Notes

Review Cycle

Release of a pet by Animal Control requires
payment of the applicable Reclamation Fee,
Shelter Fee and any other required fees or
charges which can include Failure to Licence
charge, Emergency Services charge, Maintenance
Fee and Licence Fee as applicable.
**Fee per Animal Control Services Contract.

3 (2028)

Shelter Fees

1.

Quarantine fee **

$

100.00

$

100.00

$

100.00

each

+ HST

Reclamation fee **
Failure to Licence Pet
Shelter fee - first time
Shelter fee - second time
Shelter fee - third time
Emergency Services (After hours pick-up) **
Maintenance fee (impound) **
Release of Ownership to Shelter – One Cat or Dog
Release of Ownership to Shelter – Litter of puppies or
10.
kittens
Dogs
11. Dog Licence (spayed/neutered dog)
12. Dog Licence (dog not spayed/neutered)
13. Dog Licence - late fee
14. Dangerous or potentially dangerous dog

$
$
$
$
$
$
$
$

100.00
50.00
25.00
35.00
45.00
75.00
12.00
50.00

$
$
$
$
$
$
$
$

100.00
50.00
25.00
35.00
45.00
75.00
12.00
50.00

$
$
$
$
$
$
$
$

100.00
50.00
25.00
35.00
45.00
75.00
12.00
50.00

each
each
each
each
each
each
per day
each

+ HST
+ HST
+ HST
+ HST
+ HST
+ HST
+ HST
Exempt

3 (2028)
3 (2028)
3 (2028)
3 (2028)
3 (2028)
3 (2028)
3 (2028)
3 (2028)

$

75.00

$

75.00

$

75.00

each

Exempt

3 (2028)

$
$
$
$

25.00
40.00
20.00
250.00

$
$
$
$

25.00
40.00
20.00
250.00

$
$
$
$

25.00
40.00
20.00
250.00

per year
per year
per licence
per year

Exempt
Exempt
Exempt
Exempt

3 (2028)
3 (2028)
3 (2028)
3 (2028)

15.

$

14.00

$

14.00

$

14.00

per tag

+ HST

3 (2028)

$
$

10.00
300.00

$
$

10.00
300.00

$
$

10.00
300.00

per dog
per kennel

+ HST
Exempt

3 (2028)
3 (2028)

$
$

35.00
50.00

$
$

35.00
50.00

$
$

35.00
50.00

per cat
per cat

Exempt
Exempt

3 (2028)
3 (2028)

2.
3.
4.
5.
6.
7.
8.
9.

Replacement Dog Tag

16. Change of Ownership
17. Kennel Licence - new
Cats
18. Cat Licence (spayed/neutered cat)
19. Cat Licence (cat not spayed/neutered)

Schedule A. - Animal Control

1 of 50
Page 169Page
of 304

Schedule A. - Animal Control

Service or Activity

20.

2026

2027

2028

By-law No. 2026-XXX

Unit

Applicable
Tax

Notes

Review Cycle

Replacement Cat Tag

$

14.00

$

14.00

$

14.00

per tag

+ HST

3 (2028)

21. Change of Ownership
Appeals
22. Muzzle/Leash Order
23. Dangerous Dog Order

$

10.00

$

10.00

$

10.00

per cat

+ HST

3 (2028)

$
$

200.00
200.00

$
$

200.00
200.00

$
$

200.00
200.00

per order
per order

Exempt
Exempt

3 (2028)
3 (2028)

Schedule A. - Animal Control

2 of 50
Page 170Page
of 304

Schedule B. - Building
Service or Activity

1.

2026

2027

2028

By-law No. 2026-XXX

Unit

Applicable
Tax

Notes

Review
Cycle

$

57.89

$

60.79

$

63.85

Residential
permits

Exempt

Required for all permits in addition to fees
listed below. Multi-residential is per unit

1 (2026)

$

115.75

$

121.54

$

127.60

Non-residential
permits

Exempt

Required for all permits in addition to fees
listed below.

1 (2026)

$

17.60

$

18.48

$

19.40

Per m of gross
floor area

Exempt

See notes 1 and 2

1 (2026)

$

5.79

$

6.08

$

6.40

Per m2 for
attached
structures

Exempt

Includes garages, decks, and porches
built with new dwelling

1 (2026)

$

16.34

$

17.16

$

18.00

Per m gross
floor area

Exempt

See notes 1 and 2

1 (2026)

$

Per m gross
8.95
floor area of
parking structure

Administration Fee

Building Permits - Residential

2.

3.

New single detached, semi-detached, duplex,
and row dwellings

Multi-residential buildings, apartments, hotels,
motels, triplexes

2

2

2

$

8.11

$

8.52

Exempt

1 (2026)

2

$
4.

17.60

$

18.48

Per m gross
floor area Dwellings

$

19.40

$

Per m gross
18.00 floor area - Multiresidential

Additions

Exempt

See note 2 and 6

1 (2026)

Exempt

See note 2 and 6

1 (2026)

Exempt

See notes 2, 4, and 6

1 (2026)

Exempt

See notes 2, 4, and 6

1 (2026)

2

$

16.34

$

17.16

2

5.

$

8.11

$

8.52

$

$

5.79

$

6.08

$

Renovations

Per m of
8.95 renovated area Dwellings
2
Per m of
renovated area 6.40
Multiresidential
Schedule B. - Building

Page
3 of 50
Page 171
of 304

Schedule B. - Building
Service or Activity

2026

2027

2028

By-law No. 2026-XXX

Unit
2

Applicable
Tax

6.

Detached Accessory structure

$

5.79

$

6.08

$

6.40

Per m of
building area

Exempt

7.

Decks/porches

$

173.65

$

182.33

$

191.45

Per structure

Exempt

Shell Building

$

15.05

$

15.80

$

16.60

Finished Bldg

$

19.68

$

20.66

$

26.70

Additions

$

19.68

$

20.66

$

26.70

Renovations

$

10.42

$

10.94

$

11.50

Shell Building

$

15.05 $

15.80 $

16.60

Finished Bldg

$

22.00 $

23.10 $

24.25

Additions

$

22.00 $

23.10 $

24.25

Renovations

$

12.74 $

13.38 $

14.05

Shell Building

$

7.72 $

8.11 $

8.50

Finished Bldg

$

12.74 $

13.38 $

14.05

Additions

$

12.74 $

13.38 $

14.05

Renovations

$

10.42 $

10.94 $

11.50

Review
Cycle

Notes
See note 6

1 (2026)
1 (2026)

Building Permits - Non-Residential

8.

9.

10.

Commercial Buildings

Institutional Buildings

Industrial Buildings

11. Designated Structures

$

13.89 $

14.59 $

15.30

2

Per m of gross
floor area
2
Per m of gross
floor area
2
Per m of gross
floor area
2
Per m of gross
floor area
2
Per m of gross
floor area
2
Per m of gross
floor area
2
Per m of gross
floor area
2
Per m of gross
floor area
2
Per m of gross
floor area
2
Per m of gross
floor area
2
Per m of gross
floor area
2
Per m of gross
floor area
Per $1,000 of
construction
value

Schedule B. - Building

Exempt

See note 6

1 (2026)

Exempt

See note 2 and 6

1 (2026)

Exempt

See note 2, 4 and 6

1 (2026)

Exempt

See notes 2, 4, and 6

1 (2026)

Exempt

See note 6

1 (2026)

Exempt

See note 2 and 6

1 (2026)

Exempt

See note 2 , 4 and 6

1 (2026)

Exempt

See notes 2, 4, and 6

1 (2026)

Exempt

See note 6

1 (2026)

Exempt

See note 2 and 6

1 (2026)

Exempt

See note 2 , 4 and 6

1 (2026)

Exempt

See notes 2, 4, and 6

1 (2026)

Exempt

Minimum fee $240.00. Includes structures
set out in Section 1.3.1.1.[A] of the Ontario
Building Code

1 (2026)

Page
4 of 50
Page 172
of 304

Schedule B. - Building
Service or Activity

2026

2027

2028

By-law No. 2026-XXX

Unit

Applicable
Tax

Per permit

Exempt

Notes

Review
Cycle

Plumbing Permits

$

144.70 $

152.00 $

159.60

$

49.20 $

51.66 $

54.25

$

4.63 $

4.86 $

5.10

$

144.70 $

152.00 $

159.60

$

191.00 $

200.55 $

210.60

$

4.63 $

4.86 $

$

12.74 $

13.38 $

14.05

15. Conditional Building Permit

$

1,157.63 $

1,215.51 $

16. Foundation Only Permit

$

1,157.63 $

17. Demolition of Buildings

$

18. Review of Demolition Plan

$

12.

13.

Residential

Commercial, Industrial, Institutional and other
Non-residential Uses

14. Site Services Only

Per additional
dwelling unit
Per plumbing
fixture
Per permit for
Part 9 buildings

Per permit for
Part 3 buildings
Per plumbing
5.10
fixture

Exempt

Permits for plumbing work not in
combination with other construction work
charged elsewhere. Accessory structures
included.
Admin fee additional.

Exempt

Exempt

Exempt

2 (2027)

2 (2027)
2 (2027)

Permits for plumbing work not in
combination with other construction work
charged elsewhere. Accessory structures
included.
Admin fee additional.

2 (2027)

2 (2027)

Exempt

2 (2027)

Per $1,000.00
prescribed value

Exempt

2 (2027)

1,276.30

Each

Exempt

1,215.51 $

1,276.30

Each

Exempt

1.16 $

1.22 $

1.30

Per m of gross
floor area

Exempt

Minimum $180.00 fee plus additional
deposits

2 (2027)

578.81 $

607.75 $

638.15

Flat fee

Exempt

For buildings requiring a P.Eng review
as per article 1.2.2.1. of Div. C Part 1

2 (2027)

Conditional Permits
Plus all other applicable permit fees
required

2 (2027)
2 (2027)

Demolition Permits
2

Demolition Deposits
Schedule B. - Building

Page
5 of 50
Page 173
of 304

Schedule B. - Building
Service or Activity

2026

2027

2028

Unit

By-law No. 2026-XXX
Applicable
Tax
Exempt
Exempt

Refundable upon Final inspection
Refundable upon Final inspection

Review
Cycle
2 (2027)
2 (2027)

Notes

19. Accessory Structures
20. Residential Dwellings

$
$

200.00
1,500.00

$
$

200.00
1,500.00

$
$

200.00
1,500.00

21. Buildings - Small/medium

$

2,000.00

$

2,000.00

$

2,000.00 Less than 600m2

Exempt

Refundable upon Final inspection

2 (2027)

More than
4,000.00 600m2 or Group
F buildings

Exempt

Refundable upon Final inspection.
See note 3.

2 (2027)

22. Buildings - Large/Industrial

Per structure
Per dwelling

$

4,000.00

$

4,000.00

$

$
$
$
$
$
$

115.76
578.81
578.81
115.76
115.76
347.29

$
$
$
$
$
$

121.55
607.75
607.75
121.55
121.55
364.65

$
$
$
$
$
$

127.65
638.15
638.15
127.65
127.65
382.90

per sign
per sign
per sign
per sign
per sign
per sign

Exempt
Exempt
Exempt
Exempt
Exempt
Exempt

Permanent
no additional admin fee
no additional admin fee
no additional admin fee
no additional admin fee
no additional admin fee

2 (2027)
2 (2027)
2 (2027)
2 (2027)
2 (2027)
2 (2027)

29. Roof sign (> 10m2)
30. Ground sign
31. Pylon Sign (≤ 7.5m high)
32. Pylon Sign (> 7.5m high)
33. Sandwich, H-frame sign
34. Portable Sign
35. Temporary Banner
Other Permits and Services

$

578.81 $

607.75 $

638.15

per sign

Exempt

no additional admin fee

2 (2027)

$
$
$
$
$
$

115.76
463.05
578.81
57.89
231.53
57.89

121.55
486.20
607.75
60.78
243.10
60.78

$
$
$
$
$
$

127.65
510.50
638.15
64.15
255.25
64.15

per sign
per sign
per sign
per sign
per sign
per sign

Exempt
Exempt
Exempt
Exempt
Exempt
Exempt

no additional admin fee
no additional admin fee
no additional admin fee
no additional admin fee
no additional admin fee
no additional admin fee

2 (2027)
2 (2027)
2 (2027)
2 (2027)
2 (2027)
2 (2027)

36. Change of Use Permit

$

289.41 $

303.88 $

319.10

Flat fee

Exempt

37. Alternative Solution

$

578.81 $

607.75 $

638.15

Per application

Exempt

38. Permit Transfer (to new property owner)

$

86.82 $

91.17 $

95.75

Each

Exempt

39. Tent Permit - area 60m2 - 225m2

$

115.77 $

121.55 $

127.65

Per permit

Exempt

See note 5

3 (2028)

40. Tent Permit - area greater than 225m2

$

347.29 $

364.65 $

382.90

Per permit

Exempt

See note 5

3 (2028)

Sign Permits
23.
24.
25.
26.
27.
28.

Banner
Billboard
Developer Sign
Fascia, EMD Sign
Projecting Sign
2

Roof sign (≤ 10m )

$
$
$
$
$
$

Schedule B. - Building

When no construction requiring permits is
required
For review only, final decision to be made
by CBO

3 (2028)
3 (2028)
3 (2028)

Page
6 of 50
Page 174
of 304

Schedule B. - Building
Service or Activity

2026

2027

2028

By-law No. 2026-XXX

Unit

Applicable
Tax

41.

Demountable stages and demountable support
$
structures

231.53 $

243.10 $

255.25

per permit

Exempt

42.

Property Inquiry Request Form - Permit
Status/Work Orders

$

115.77 $

121.55 $

127.65

Per property

Exempt

$

57.89 $

60.78 $

64.15

Per tank

Exempt

Per property

Exempt

per revision

Exempt

per inspection

Exempt

43. Septic Tank Decommissioning

45. Revision to existing permit

Maximum of
Maximum of
Maximum of
$5000.00
$5000.00
$5000.00
$
115.77 $
121.55 $
127.65

46. Inspection fee

$

44. Construction or demolition without a permit

115.77 $

121.55 $

127.65

Notes
See note 5

Review
Cycle
3 (2028)

3 (2028)
Additional plumbing permit required for
service connection
Fee is in addition to applicable building
permit fees
minimum of 1 hour review
Pre-inspection and re-inspections. Due
before inspection can be booked.

3 (2028)
3 (2028)
3 (2028)
3 (2028)

Refund of Building Permit Fees
47.

Administrative functions only have been
performed

80%

80%

48.

Administrative and zoning review functions
only have been performed

70%

70%

49. All plans examinations have been completed

50%

50%

The permit has been issued but no field
inspections have been performed

25%

25%

0%

50.

Permit is valued at $100.00 or less, or if any
51.
field inspections have been undertaken

0%

As required by
80% Building By-law
No.2007-102
As required by
70% Building By-law
No.2007-102
As required by
50% Building By-law
No.2007-102

Exempt

3 (2028)

Exempt

3 (2028)

Exempt

3 (2028)

As required by
25% Building By-law
No.2007-102

Exempt

3 (2028)

As required by
0% Building By-law
No.2007-102

Exempt

3 (2028)

Schedule B. - Building

Page
7 of 50
Page 175
of 304

Schedule B. - Building
Service or Activity

2026

2027

2028

By-law No. 2026-XXX

Unit

Applicable
Tax

Notes

Review
Cycle

Short-term rental licensing
52. Short-term rental licence - new

$

500.00

$

500.00

$

500.00

each year

Exempt

Licence valid for one year from date of
issue

3 (2028)

52.1 C1 Short-term rental licence - new

$

750.00

$

750.00

$

750.00

each year

Exempt

Limited to STRs in C1 zones

3 (2028)

53. Short-term rental licence - renewal

$

500.00

$

500.00

$

500.00

each year

Exempt

Licence valid for one year from date of
issue

3 (2028)

53.1 C1 Short-term rental licence - renewal

$

750.00

$

750.00

$

750.00

each year

Exempt

Limited to STRs in C1 zones

3 (2028)

54. Short-term rental licence - replacement

$

25.00

$

25.00

$

25.00

each

Exempt

3 (2028)

55. Appeal

$

500.00 $

500.00 $

500.00

each

Exempt

3 (2028)

56. Research and archive file retrieval

$

57.80 $

60.78 $

64.15

per hour

Exempt

3 (2028)

57. Scanning drawings

$

5.79 $

6.08 $

6.40

per page

Exempt

Black and white only

3 (2028)

58. Printed drawings - letter, legal tabloid

$

0.58 $

0.61 $

0.65

per page

Exempt

Black and white only

3 (2028)

59. Printed drawings - large format drawings

$

23.15 $

24.31 $

25.55

per page

Exempt

Black and white only

3 (2028)

Miscellaneous Fees

Notes
1. This fee is also required for modular or mobile buildings or structures
2. No additional plumbing fees
3. A security deposit by the way of Letter of Credit or Cash security, provided in a form satisfactory to the City based on an estimate of costs of demolition and restoration of the
property from a Professional Engineer to a maximum of 50% of the estimated costs to the satisfaction of the City's Chief Building Official.

3 (2028)
3 (2028)

4. When area can not be determined, fees are permitted to be charged at $11.00 (2024 - $11.55, 2025 - $12.13, 2026 - $12.74 2027 - $13.38) per $1,000 of construction value

3 (2028)

5. Includes one tent or a group of tents in one location at one event or one stage or group of stages at one location
6. The minimum building permit fee is $120.00 for residential permit and $240 for non residental permits

3 (2028)
3 (2028)

Schedule B. - Building

3 (2028)

Page
8 of 50
Page 176
of 304

Schedule C. - Cemetery

By-law No. 2026-XXX

2026

2027

2028

Unit

Applicable
Tax

Notes

Review
Cycle

$ 1,745.73

$ 1,798.10

$ 1,852.04

Per grave

+ HST

Fee Includes: 3% Future Development Fund, 40% Care and
Maintenance Fund and 57% General Accounts (per
legislative requirements).

1 (2026)

Service or Activity
In Ground Interment Rights - Upright Memorials
1. Single
In Ground Interment Rights - Flat Markers Only
2. Cremation Lot
3. Single

$

559.93 $

576.73 $

594.03

$ 1,555.19 $ 1,601.85 $ 1,649.90

+ HST
(3 ft x 9 ft)

+ HST

1 (2026)
Fee Includes: 3% Future Development Fund, 40% Care and
Maintenance Fund and 57% General Accounts (per
legislative requirements).

1 (2026)

Natural Burial Interment Rights
4. Single
$ 2,178.25 $ 2,243.60 $ 2,310.91
Columbarium Garden (Upright Memorials or Flat Markers)

1 (2026)

+ HST

5. Preferred Cremation

$

932.84 $

960.83 $

989.65

(4 ft x 3 ft)

+ HST

6. Preferred Infant Lots
Columbarium Niche Inurnment Rights

$

932.84 $

960.83 $

989.65

(3 ft x 5 ft)

+ HST

*Infants must be 18 months of age or younger. Fee includes:
3% Future Development Fund, 40% Care and Maintenance
Fund and 57% General Accounts (per legislative
requirements).
*

1 (2026)
1 (2026)

7. Cabinet #1 - Rows A and G

$ 2,706.59 $ 2,787.78 $ 2,871.42

+ HST

**Niche size is 1 foot by 1 foot. Columbarium Niche
Inurnment rights include an individual or companion bronze
memorial plaque. Fee includes: 15% Care and Maintenance
Fund, 35% Future Development Fund and 50% General
Accounts (per legislative requirements)

8. Cabinet #1 - Rows B and F

$ 2,793.20 $ 2,876.99 $ 2,963.30

+ HST

**

1 (2026)

9. Cabinet #1 - Rows C, D and E

$ 3,061.05 $ 3,152.88 $ 3,247.47

+ HST

**

1 (2026)

10. Cabinet #4 - Rows A and G

$ 2,706.59 $ 2,787.78 $ 2,871.42

+ HST

**

1 (2026)

11. Cabinet #4 - Rows B and F

$ 2,793.20 $ 2,876.99 $ 2,963.30

+ HST

**

1 (2026)

12. Cabinet #4 - Rows C, D and E

$ 3,061.05 $ 3,152.88 $ 3,247.47

+ HST

**

1 (2026)

Schedule C. - Cemetery

1 (2026)

9 of 50
Page 177Page
of 304

Schedule C. - Cemetery
Service or Activity

2026

2027

2028

Unit

By-law No. 2026-XXX
Applicable
Tax
+ HST
**

Notes

Review
Cycle

1 (2026)

13. Cabinet #5 - Rows A and G

$ 3,743.01 $ 3,855.30 $ 3,970.95

14. Cabinet #5 - Rows B and F

$ 3,862.79 $ 3,978.68 $ 4,098.04

+ HST

**

1 (2026)

15. Cabinet #5 - Rows C,D and E

$ 4,233.22 $ 4,360.22 $ 4,491.02

+ HST

**

1 (2026)

16. Cabinet #6 - Rows A and G

$ 3,743.01 $ 3,855.30 $ 3,970.95

+ HST

**

1 (2026)

17. Cabinet #6 - Rows B and F

$ 3,862.79 $ 3,978.68 $ 4,098.04

+ HST

**

1 (2026)

18. Cabinet #6 - Rows C, D and E
Interment Services
19. Interment - Adult - Single Depth

$ 4,233.22 $ 4,360.22 $ 4,491.02

+ HST

**

1 (2026)

$ 1,137.77 $ 1,171.90 $ 1,207.06

+ HST

2 (2027)

20. Interment - Adult - In-Ground - Saturday or Sunday

$ 1,997.00 $ 2,056.91 $ 2,118.61

+ HST

2 (2027)

21. Interment - Adult - In-Ground - Statutory Holidays

$ 2,275.53 $ 2,343.80 $ 2,414.11

+ HST

2 (2027)

22. Interment - Natural Burial

$ 1,680.33 $ 1,730.74 $ 1,782.66

+ HST

2 (2027)

23. Interment - Natural Burial - Saturday or Sunday

$ 2,555.86 $ 2,632.54 $ 2,711.51

+ HST

2 (2027)

24. Interment - Natural Burial - Statutory Holidays
25. Interment - Infant In-Ground

$ 2,839.70 $ 2,924.89 $ 3,012.64
$
360.94 $
371.76 $
382.92

+ HST
+ HST

2 (2027)
2 (2027)

26. Interment - Infant In-Ground - Saturday or Sunday

$

631.67 $

650.62 $

670.14

+ HST

2 (2027)

27. Interment - Infant In-Ground - Statutory Holidays

$

714.03 $

735.46 $

757.52

+ HST

2 (2027)

28. Interment- Cremated Remains In-ground
Interment - Cremated Remains In-Ground 29.
Saturday or Sunday
Interment - Cremated Remains In-Ground 30.
Statutory Holidays
Interment - Second set of Cremated remains in
31.
same Opening
Inurnment Services
32. Inurnment - Single
33. Inurnment - Single - Saturday or Sunday
34. Inurnment - Single - Statutory Holidays
35. Inurnment - Single - Cabinet #5 or #6

$

422.43 $

435.10 $

448.15

+ HST

2 (2027)

$

742.82 $

765.11 $

788.06

+ HST

2 (2027)

$

846.15 $

871.54 $

897.69

+ HST

2 (2027)

$

119.02 $

122.59 $

126.26

+ HST

2 (2027)

$
$
$
$

306.03
527.03
596.35
431.25

315.21
542.84
614.24
444.19

324.67
559.13
632.67
457.51

+ HST
+ HST
+ HST
+ HST

2 (2027)
2 (2027)
2 (2027)
2 (2027)

$
$
$
$

$
$
$
$

Schedule C. - Cemetery

Page
10 of 50
Page 178
of 304

Schedule C. - Cemetery
Service or Activity
Inurnment - Single - Cabinet #5 or #6 - Saturday or
Sunday

2026

2027

2028

Unit

By-law No. 2026-XXX
Applicable
Tax

Review
Cycle

Notes

$

742.70 $

764.98 $

787.93

+ HST

2 (2027)

$

840.39 $

865.60 $

891.57

+ HST

2 (2027)

$

602.89 $

620.98 $

639.61

+ HST

2 (2027)

39. Crypt Entombment - Single - Saturday or Sunday

$ 1,054.08 $ 1,085.70 $ 1,118.27

+ HST

2 (2027)

40. Crypt Entombment - Single - Statutory Holidays

$ 1,200.55 $ 1,236.57 $ 1,273.66

+ HST

2 (2027)

779.74

+ HST

2 (2027)

$ 1,336.24 $ 1,376.32

+ HST

2 (2027)

$ 1,515.40 $ 1,560.86

+ HST

2 (2027)

$

441.21 $

454.44

+ HST

2 (2027)

$

771.23 $

794.36

+ HST

2 (2027)

$

877.63 $

903.96

+ HST

2 (2027)

$

175.00 $

180.25

per month

+ HST

2 (2027)

$

60.13 $

61.94

per day

+ HST

2 (2027)

$

94.06 $

96.89

per month

+ HST

2 (2027)

36.

Inurnment - Single - Cabinet #5 or #6 - Statutory
Holiday
Mausoleum Crypt Services
38. Crypt Entombment - Single
37.

Crypt Entombment - Re-open & Inter Cremated
$
734.98
Remains
Crypt Entombment - Re-open & Inter Cremated
42.
$ 1,297.32
Remains - Saturday or Sunday
Crypt Entombment - Re-open & Inter Cremated
43.
$ 1,471.26
Remains - Statutory Holidays
Scattering Services
44. Scattering - Cremated Remains
$
428.36
Scattering - Cremated Remains - Saturday or
45.
$
748.76
Sunday
Scattering - Cremated Remains - Statutory
46.
$
852.07
Holidays
Vault Storage
Mausoleum Vault - Winter Storage (December 1st
47.
$
169.90
to May 31st only)
Mausoleum Vault - Late Storage (June 1 - June 15
48.
$
58.38
only)
49. Cremation Storage (minimum 1 month fee)
$
91.33
Disinterment - Removal and Re-Interment Same Cemetery
50. Adult
$ 2,768.59
51. Child
$ 1,581.11
52. Infant
$
797.74
53. Cremated Remains
$
800.15
41.

$

757.03 $

$ 2,851.65 $ 2,937.19
$ 1,628.54 $ 1,677.40
$
821.67 $
846.33
$
824.15 $
848.88

Schedule C. - Cemetery

+ HST
+ HST
+ HST
+ HST

Fee does not include boom truck or other additional
expenses. Infants must be 18 months of age or younger.

3 (2028)
3 (2028)
3 (2028)
3 (2028)

Page
11 of 50
Page 179
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Schedule C. - Cemetery
Service or Activity

2026

2027

2028

Unit

By-law No. 2026-XXX
Applicable
Tax

Review
Cycle

Notes

Disinterment - Removal and Re-Interment Elsewhere
54. Adult
55. Child
56. Infant
57. Cremated Remains
Monument and Monument Foundation Installation

$ 1,838.74 $ 1,893.90 $ 1,950.72
$ 1,047.53 $ 1,078.96 $ 1,111.33
$
562.35 $
579.22 $
596.60
$
520.50 $
536.12 $
552.20

+ HST
+ HST
+ HST
+ HST

Fee does not include boom truck or other additional
expenses. Infants must be 18 months of age or younger.

3 (2028)
3 (2028)
3 (2028)
3 (2028)

58. Monument Foundation - 12 inch wide foundation

$

17.73 $

18.27 $

18.81 per linear inch

+ HST

Foundation and base width ranges from 24 inches to 78
inches, maximum monument width must not exceed 2/3 the
width of plot.

3 (2028)

59. Flat Marker Installation - Large

$

200.10 $

206.10 $

212.28

each

+ HST

Larger than 1 foot by 2 feet

60. Flat Marker Installation - Medium
61. Flat Marker Installation - Small
Monument/Flat Marker Care and Maintenance
62. Flat Marker - minimum of 1.2 square feet
Upright Monument - 48 inches or less in height
63.
and/or length (including base)
Upright Monument - greater than 48 inches in
64.
height and/or length (including base)

$
$

173.93 $
151.72 $

179.15 $
156.27 $

184.53
160.96

each
each

+ HST
+ HST

Between 10 inches by 16 inches to 1 foot by 2 feet
Less than 10 inches by 16 inches

$

100.00 $

100.00 $

100.00

+ HST

3 (2028)

$

200.00 $

200.00 $

200.00

+ HST

3 (2028)

$

400.00 $

400.00 $

400.00

+ HST

3 (2028)

$175 or 40% $175 or 40% $175 or 40%
of price of price of price whatever is whatever is whatever is
greater
greater
greater

+ HST

3 (2028)

Miscellaneous Fees
66. Double Depth Excavation - Extra Charge

$

520.50 $

536.12 $

552.20

+ HST

3 (2028)

67. Scattering Memorialization on Central Memorial

$

176.55 $

181.85 $

187.30

+ HST

3 (2028)

68. Transfer Fees, Administration and Title Search

$

90.24 $

92.94 $

95.73

+ HST

3 (2028)

69. Care and Maintenance of Plots - Previously Unpaid $

325.64 $

335.41 $

345.47

+ HST

3 (2028)

70. Service Request Maintenance Fee

$

91.95 $

94.71 $

97.55

+ HST

3 (2028)

71. Overtime Charges (every half hour after 4 p.m.)

$

121.28 $

124.92 $

128.67 per 0.5 hours

65. Infant Lot (South Extension)

per hour

Schedule C. - Cemetery

+ HST

3 (2028)
3 (2028)
3 (2028)

For services rendered outside the normal working hours of
7:30 a.m. - 4:00 p.m.

3 (2028)

Page
12 of 50
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Schedule C. - Cemetery
Service or Activity
72. Mausoleum Committal Service Fee
73. Casket Carrying Fee

2026
$
$

305.01 $
45.71 $

2027
314.16 $
47.09 $

2028

Unit

323.59
48.50

ANNUAL INCREASE - ALL GREENWOOD CEMETERY FEES
CPI or max CPI or max CPI or max
5% ,
5% ,
5% ,
74. Annual Increase
whichever is whichever is whichever is
lower
lower
lower

By-law No. 2026-XXX
Applicable
Tax
+ HST

Notes

Review
Cycle

3 (2028)

per staff
member

+ HST

3 (2028)

per year

N/A

3 (2028)

Schedule C. - Cemetery

Page
13 of 50
Page 181
of 304

Schedule E. - Engineering
Service or Activity

2026

2027

2028

By-law No. 2026-XXX
Unit

Applicable
Tax

Notes

Review Cycle

Engineering Services
1. Design Review Application - Minor Residential Structures
Design Review Application - Site Plan Developments or
Plans of Subdivision - Base fee
Design Review - Site Plan Developments or Plans of
3. Subdivision - Development Costs less than $100,000 (Note
1)
Design Review - Site Plan Developments or Plans of
4. Subdivision - Development Costs more than $100,000 (Note
1)
5. Engineering review - Official Plan Amendments
2.

$

107.00

$

110.00

$

113.00

each

Exempt

2 (2027)

$

680.00

$

700.00

$

720.00

each

Exempt

2 (2027)

4.3%

4.3%

4.3%

each

Exempt

2 (2027)

2.2%

2.2%

2.2%

each

Exempt

2 (2027)

$

680.00

$

700.00

$

720.00

each

Exempt

2 (2027)

6. Engineering review - Zoning By-law and Minor Variances

$

407.00

$

419.00

$

431.00

each

Exempt

2 (2027)

7. Engineering review - Consent to Sever Applications

$

477.00

$

491.00

$

505.00

each

Exempt

2 (2027)

*an $8,000.00 initial deposit is required to be applied towards legal
expenses. Any costs incurred over this amount will be invoiced
8. separately. If total expenses are less than the initial deposit, a
refund along with a continuity statement will be issued for the
remaining balance.

9.

Master Servicing Agreement Preparation - Council approved
agreement - By-law required

Servicing Agreement Preparation - Under a Master Servicing
10. Agreement (Site Development Phasing) - Staff approved
agreement - By-law not required

Servicing or Pre-servicing Agreement Preparation - Stand
11. Alone Agreement - Council approved agreement - By-law
required
12.

Servicing or Pre-servicing Agreement Preparation - Stand
Alone Agreement - Staff Delegated Minor

1 (2026)

$2,500.00
plus all legal
fees and
agreement
registration*
$2,000.00
plus all legal
fees and
agreement
registration*
$2,500.00
plus all legal
fees and
agreement
registration*

$2,500.00
plus all legal
fees and
agreement
registration*
$2,000.00
plus all legal
fees and
agreement
registration*
$2,500.00
plus all legal
fees and
agreement
registration*

$2,500.00
plus all legal
fees and
agreement
registration*
$2,000.00
plus all legal
fees and
agreement
registration*
$2,500.00
plus all legal
fees and
agreement
registration*

$

$

$

1,000.00

1,000.00

1,000.00

Schedule E. - Engineering

each

Exempt

Subject to extensive review in 2028.

1 (2026)

each

Exempt

Subject to extensive review in 2028.

1 (2026)

each

Exempt

Subject to extensive review in 2028.

1 (2026)

each

Exempt

3 (2028
Page
14 of 50
Page 182
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Schedule E. - Engineering

13.

Servicing or Pre-servicing Agreement Preparation - Stand
Alone Agreement - Staff delegated Major

14.

Capital Contribution or Cost Sharing Agreement Council
approved agreement - By-law required

Design Review - Servicing Agreement Works Review 15. Construction Costs less than $100,000 (where not included in
Development review fees) (Note 1)
Design Review - Servicing Agreement Works Review 16. Construction Costs more than $100,000 (where not included
in Development review fees) (Note 1)
17. Servicing Agreement - Construction Security

$2,000.00
plus all legal
fees and
agreement
registration*
$2,500.00
plus all legal
fees and
agreement
registration*

$2,000.00
plus all legal
fees and
agreement
registration*
$2,500.00
plus all legal
fees and
agreement
registration*

$2,000.00
plus all legal
fees and
agreement
registration*
$2,500.00
plus all legal
fees and
agreement
registration*

4.3%

4.3%

2.2%

By-law No. 2026-XXX

each

Exempt

3 (2028

each

Exempt

3 (2028

4.3%

each

Exempt

3 (2028

2.2%

2.2%

each

Exempt

3 (2028

100%
$2,500.00
plus all legal
fees and
agreement
registration*
$2,500.00
plus all legal
fees and
agreement
registration*

100%
$2,500.00
plus all legal
fees and
agreement
registration*
$2,500.00
plus all legal
fees and
agreement
registration*

100%
$2,500.00
plus all legal
fees and
agreement
registration*
$2,500.00
plus all legal
fees and
agreement
registration*

each

Exempt

3 (2028

each

Exempt

Subject to extensive review in 2028.

1 (2026)

each

Exempt

Subject to extensive review in 2028.

1 (2026)

18.

Subdivision Agreement Preparation - Council approved
agreement - By-law required

19.

Subdivision Agreement Preparation - Phasing or Amending
Agreement - Council approved agreement - By-law required

20.

MECP CLI-ECA Application - Review and Approval Wastewater Collection System

$

1,100.00

$

1,100.00

$

1,100.00

each

Exempt

1 (2026)

21.

MECP CLI-ECA Application - Review and Approval - Storm
Water Management System

$

1,800.00

$

1,800.00

$

1,800.00

each

Exempt

1 (2026)

22.

MECP CLI-ECA Application - Review and Approval Water
Distribution System

$

1,200.00

$

1,200.00

$

1,200.00

each

Exempt

1 (2026)

Cost Recovery

each

23. CLI-ECA Third party or Peer review verification
24.

Engineering Drawing Request - Plan and Profile - City
Infrastructure in Road Allowance per 5 drawings

Cost Recovery
$

100.00

Cost Recovery
$

100.00

$

100.00

Schedule E. - Engineering

each

Based on Actual costs incurred based on staff time and
actual costs. expenses not exceeding actual costs.
Exempt

3 (2028
1 (2026)

Page
15 of 50
Page 183
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Schedule E. - Engineering

By-law No. 2026-XXX

25. Site Inspection Fee - General - 1 hour on site maximum

$

150.00

$

150.00

$

150.00

per hour

Exempt

1 (2026)

26. Temporary Encroachment Permit -Review and Admin fee

$

250.00

$

250.00

$

250.00

Each

Exempt

2 (2027)

27. Temporary Encroachment Permit 90 day extension

$

100.00

$

100.00

$

100.00

Each

Exempt

2 (2027)

28. Temporary Encroachment Permit Failure to obtain permit

$

500.00

$

500.00

$

500.00

Each

Exempt

2 (2027)

29.

Temorary Encroachment Permit - Minor Security (Occupancy
of space or work in soft surface blvd.) (Note 2)

$

1,500.00

$

1,500.00

$

1,500.00

Each

Exempt

2 (2027)

30.

Temorary Encroachment Permit - Standard Security (Work
in hard surface bld or driveway) (Note 2)

$

2,500.00

$

2,500.00

$

2,500.00

Each

Exempt

2 (2027)

31.

Temorary Encroachment Permit - Standard Security (Work
including road cuts and repairs) (Note 2)

$

5,000.00

$

5,000.00

$

5,000.00

Each

Exempt

2 (2027)

32. Municipal Land Occupancy fees (where closures are required for more than 14 days or at the City's sole discretion)
a) Use of a lane of a public roadway

$

7.00

$

7.00

$

7.00

per sq.m/day

Exempt

2 (2027)

b) Use of a Public Sidewalk, trail or Multi use path

$

3.00

$

3.00

$

3.00

Per sq.m/week

Exempt

2 (2027)

c) Use of a Boulavard.

$

0.25

$

0.25

$

0.25

Per sq.m/week

Exempt

2 (2027)

$

100.00

$

125.00

$

150.00

Each

Exempt

2 (2027)

$

74.00

$

76.00

Exempt

2 (2027)

$

37.00

$

42.00

Exempt

$

148.00

$

152.00

2 (2027)

$

124.00

$

128.00

2 (2027)

$

1,500.00

$

1,500.00

2 (2027)

$

62.00

$

64.00

2 (2027)

$

248.00

$

255.00

2 (2027)

$

185.00

$

191.00

33. Municipal Consent
Temporary Encroachment Permit - Form 1 - No Security
Deposit Required
Temporary Encroachment Permit - Form 1A - 90 day
extension
Temporary Encroachment Permit - Form 1A - Failure to
obtain permit
Temporary Encroachment Permit - Form 1B - Security
deposit required
Temporary Encroachment Permit - Form 1B - Security
deposit
Temporary Encroachment Permit - Form 1B - 90 day
extension
Temporary Encroachment Permit - Form 1B - Failure to
obtain permit
Temporary Encroachment Permit - Form 2 - Security deposit
required**

Schedule E. - Engineering

Up to 3 additional months.

New driveway/entrance, driveway widening
or off-street parking pad

2 (2027)

2 (2027)
Page
16 of 50
Page 184
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Schedule E. - Engineering
$

Temporary Encroachment Permit - Form 2 - Security deposit
Temporary Encroachment Permit - Form 2 - 90 day extension $

2,000.00

$

By-law No. 2026-XXX

2,000.00

2 (2027)

92.50

$

95.00

2 (2027)

$

370.00

$

381.00

2 (2027)

$

154.00

$

159.00

$

2,000.00

$

2,000.00

2 (2027)

$

77.00

$

79.00

2 (2027)

$

308.00

$

317.00

2 (2027)

$

5.28

$

5.44

34. Special Services Applications (admin fee)

$

250.00

$

250.00

35. Site Service Security - Short Side (1 lane of traffic)

$

36. Site Service Security - Long Side (2 lanes of traffic)

Temporary Encroachment Permit - Form 2 - Failure to obtain
permit
Temporary Encroachment Permit – Form 3 – Security
Deposit Required
Temporary Encroachment Permit – Form 3 – Security
Deposit/Occupation Payment Advance
Temporary Encroachment Permit – Form 3 – 90 day
extension
Temporary Encroachment Permit – Form 3 – Failure to obtain
permit
Temporary Encroachment Permit – Form 3 – Daily
Occupation Fee

Scaffolding, Hoarding and/or Refuse Bin

per day
$

250.00

each

15,000.00 $

15,000.00 $

15,000.00

$

20,000.00 $

20,000.00 $

165.00

2 (2027)

2 (2027)
Exempt

Plus security deposit.

1 (2026)

each

Security is returned after City inspection of
works. 10% is held for 12 months.

2 (2027)

20,000.00

each

Security is returned after City inspection of
works. 10% is held for 12 months.

2 (2027)

170.00

each

Exempt

3 (2028

37.

Oversize/Overweight Permit - Single move object or load
(admin fee)

$

160.00

38.

Oversize/Overweight Permit - Multiple move objects or loads $
by month or 30 days (maximum) (admin + road review)

285.00

$

290.00

$

295.00

first month

Exempt

1 (2026)

39.

Oversize/Overweight Permit - Multiple move objects or loads $
more than 1 month or 30 days up to 1 year (maximum)

120.00

$

125.00

$

130.00

per month

Exempt

1 (2026)

150.00

$

155.00

$

160.00

per km

Exempt

For an approved route.

2 (2027)

250.00

$

260.00

$

270.00

per km

Exempt

For an approved route.

2 (2027)

Oversize/Overweight Permit - Multiple move objects or loads $
by month or 30 days (maximum) Security
Oversize/Overweight Permit - Multiple move objects or loads 41. more than 1 month or 30 days up to 1 year (maximum)
$
Security
40.

$

$

Schedule E. - Engineering

Page
17 of 50
Page 185
of 304

Schedule E. - Engineering
42.

Oversize/Overweight Permit - Multiple move objects or loads
Full City Movement Security for Fuel and Water Contractors

$

$

1,000.00
See note.

Development Charges

1,000.00

$

See note.

1,000.00

By-law No. 2026-XXX
each

Exempt

See note.

Only applies to bulk fuel/water companies.
Does not include an approved route.

2 (2027)

See the City's Development Charges by-law

3 (2028)

43. Watermain frontage fee - capital cost recovery or contribution

$

89.00

$

92.00

$

95.00

per metre

Exempt

3 (2028)

44. Wastewater Sewer fee - capital cost recovery or contribution

$

89.00

$

92.00

$

95.00

per metre

Exempt

3 (2028)

45. Storm Sewer fee - capital cost recovery or contribution

$

76.00

$

78.00

$

80.00

Exempt

3 (2028)

46. Sidewalk fee - capital cost recovery or contribution

$

136.00

$

140.00

$

145.00

per metre
per square
metre

Exempt

3 (2028)

$

66.00

$

68.00

$

70.00

per metre

Exempt

3 (2028)

$

66.00

$

68.00

$

70.00

per metre

50,740.00

per hectare

Urban Roadway with Curb & Gutter fee - capital cost
recovery or contribution
Rural Roadway (paved) fee with roadside ditches - capital
48.
cost recovery or contribution
Stormwater Management Cash-in-lieu of construction 49.
capital cost recovery or contribution
47.

$

47,828.00

$

49,263.00

$

3 (2028)
Exempt

50. For any services not listed but provided, the City will charge incurred costs up to the actual cost incurred by the City based on staff time and materials plus a 7% overhead fee.
51.

Note 1: Total Development/Construction Cost includes estimated construction value of on-site and/or off-site works (excluding dwellings and landscaping), 5% contingency costs, 7% for
Engineering design, administration and inspection costs, plus HST.

52. Note 2: Bulk Securities for Temporary Encroachment Permits can be negotiated with national utility providers. Other providers can use Bulk Securities at the City's sole discretion.

Schedule E. - Engineering

3 (2028)
3 (2028)
3 (2028)
3 (2028)

Page
18 of 50
Page 186
of 304

Schedule D. - Clerks
Service or Activity

2026

2027

2028

Unit

Applicable Tax

Notes
Not required if eligible per s.16 of the Marriage Act
Available where original licence issued by City of Owen
Sound
Includes $100 non-refundable administration fee in case
of cancellation

Marriage
1.
Marriage Licence

$

150.00

$

150.00

$

150.00

each

Exempt

2.

Replacement Marriage Licence

$

75.00

$

75.00

$

75.00

each

Exempt

3.

Civil Marriage (Basic) - during Business
Hours at City Hall

$

265.49

$

265.49

$

265.49

each

+ HST

4.

Civil Marriage - during Business Hours
at City Hall or Offsite

$

398.25

$

398.25

$

398.25

each

+ HST

$

398.25

$

398.25

$

398.25

each

+ HST

$

442.48

$

442.48

$

442.48

each

+HST

See note.

per km

+ HST

5.
6.

Civil Marriage - outside Business Hours
at City Hall or Offsite
Civil Marriage - Valentine's Day Just
Say Yes Event

See note.

Review
Cycle
2 (2027)
2 (2027)
2 (2027)

Includes $100 non-refundable administration fee in case
of cancellation

2 (2027)

Includes $100 non-refundable administration fee in case
of cancellation
Includes $100 non-refundable administration fee in case
of cancellation
Calculated in accordance with the City’s policy respecting
staff mileage

2 (2027)
2 (2027)

7.

Civil Marriage Service - Travel

8.

Civil Marriage Service - Witness Fee

$

26.55

$

26.55

$

26.55

each

+ HST

2 (2027)

9.

Civil Marriage Service - Rehearsal Fee

$

75.22

$

75.22

$

75.22

each

+ HST

2 (2027)

10. Civil Marriage - Statutory Holiday Pay

$

50.00

$

50.00

$

50.00 per ceremony

+HST

2 (2027)

$

$

$

77.00
3%
3%
27.00

$

78.00
3%
3%
28.00

each
of value
of value
each

Exempt
Exempt
Exempt
Exempt

3 (2028)
3 (2028)
3 (2028)
3 (2028)

$

39.82

$

39.82

$

39.82

each

+ HST

$
$
$

41.00
200.00
200.00

$
$
$

41.00
200.00
200.00

$
$
$

41.00
200.00
200.00

each
each
each

Exempt
Exempt
Exempt

Lottery
11. Bingo Licence
12. Break Open Tickets
13. Raffle Licence
14. Tag Day Licence
Document Commissioning
15. Commissioning
Permits
16. Death Registration
17. Nuisance By-law permit application
18. Noise By-law permit application

See note.

By-law No. 2026-XXX

Schedule D. - Clerks

Not required if eligible per s.16 of the Marriage Act

2 (2027)

3 (2028)
3 (2028)
3 (2028)
3 (2028)

Page
Page 187
of 19
304of 50

Schedule D. - Clerks
Service or Activity
Business Licences
19. General Business Licence
General Business Licence - Additional
20.
Location
General Business Licence - Not for
21
Profit
22. Home Based Business

23. Mobile Food Business

Single Hawker Peddler Business weekly
Single Hawker Peddler Business 25.
yearly
Group Hawker Peddler Business 26.
special event
Group Hawker Peddler Business 27.
private property
28. Replacement Business Licence
29. Business Relocation
30. Change of Ownership
31. Change of Business Name
Freedom of Information (FOI) Request
32. Municipal FOI Application
Other Costs associated with a request
under the Municipal Freedom of
33.
Information and Protection of Privacy
Act (MFIPPA)
24.

2026

2027

2028

Unit

Applicable Tax

By-law No. 2026-XXX
Notes

Review
Cycle

$

255.00

$

265.00

$

275.00

each

Exempt

1 (2026)

$

205.00

$

210.00

$

215.00

each

Exempt

1 (2026)

$

155.00

$

160.00

$

165.00

each

Exempt

1 (2026)

$

255.00

$

265.00

$

275.00

each

Exempt

1 (2026)

$

275.00

$

300.00

$

325.00

each

Exempt

1 (2026)

$

310.00

$

320.00

$

330.00 7 days or less

Exempt

1 (2026)

$

615.00

$

630.00

$

650.00

per year

Exempt

1 (2026)

$

310.00

$

320.00

$

330.00

per event or
per year

Exempt

per year

Exempt

1 (2026)

$ 2,050.00 $ 2,100.00 $ 2,150.00

Issued per event or per year, whichever is less

1 (2026)

$
$
$
$

30.00
205.00
50.00
50.00

$
$
$
$

30.00
210.00
50.00
50.00

$
$
$
$

35.00
215.00
60.00
60.00

each
each
each
each

Exempt
Exempt
Exempt
Exempt

1 (2026)
1 (2026)
1 (2026)
1 (2026)

$

5.00

$

5.00

$

5.00

each

Exempt

3 (2028)

See note.

Exempt

See note.

See note.

See note.

Schedule D. - Clerks

In accordance with fees set by MFIPPA.

3 (2028)

Page
Page 188
of 20
304of 50

Schedule D. - Clerks
Service or Activity

2026

2027

2028

Unit

Applicable Tax

By-law No. 2026-XXX
Notes

Review
Cycle

AGCO Application Fees
34. Municipal Information Application Fee

$

100.00

$

100.00

$

100.00

each

Exempt

3 (2028)

35. Letter of Non-Objection
Property Inquiry Requests

$

125.00

$

125.00

$

125.00

each

Exempt

3 (2028)

36. Lot Release Fee

$

150.00

$

150.00

$

150.00

each

Exempt

3 (2028)

37. Security Reduction
38. Agreement Release
39. Certificate of Final Completion
Other Fees
40. Encroachment Application Fee
41. Encroachment Agreement Fee

$
$
$

150.00
250.00
500.00

$
$
$

150.00
250.00
500.00

$
$
$

150.00
250.00
500.00

each
each
each

Exempt
Exempt
Exempt

3 (2028)
3 (2028)
3 (2028)

$
$

400.00
600.00

$
$

400.00
600.00

$
$

400.00
600.00

each
each

Exempt
Exempt

3 (2028)
3 (2028)

$

200.00

$

200.00

$

200.00

each

Exempt

3 (2028)

$
$

125.00
40.00

$
$

125.00
40.00

$
$

125.00
40.00

each
each

Exempt
Exempt

3 (2028)
3 (2028)

42.

Encroachment Fee – Committee of
Adjustment

43. Assignment of Lease
44. Certified copy of a by-law

Schedule D. - Clerks

Page
Page 189
of 21
304of 50

Schedule F. - Fire and Emergency Services
Service or Activity
Permits and Inspections
1. Occupant load calculation
Inspection 2. residential/apartments/condominiums/daycare
s
Inspection - per additional unit (up to 10
3.
additional units)
Inspection - max. for buildings with more than
4.
10 additional units
5. Inspection - group home
6.
7.
8.

Inspection - industrial/commercial/office/multioccupancy

Inspection - per tenant or occupant
Inspection - buildings over $10,000 sq. feet
Inspection - tent equal to or greater than 100
9.
square feet
Private Home & Daycare Centres initial
10.
accreditation
Reports
11. Copy of Incident Report/Inspection Report
Fireworks
12. Storage site inspection
13. Special Occasion Permit

2026

2027

2028

Unit

Applicable
Tax

By-law No. 2026-XXX
Notes

Review
Cycle

$

110.00

$

113.00

$

116.00

each

Exempt

1 (2026)

$

180.00

$

185.00

$

190.00

base fee (see
below)

Exempt

1 (2026)

$

20.00

$

21.00

$

22.00

per unit

Exempt

base fee + $20 per unit

1 (2026)

$

220.00

$

225.00

$

230.00

maximum

Exempt

base fee + maximum additional unit fee

1 (2026)

$

180.00

$

185.00

$

190.00

each

Exempt

1 (2026)

$

180.00

$

185.00

$

190.00

base fee (see
below)

Exempt

1 (2026)

$
$

110.00
110.00

$
$

113.00
113.00

$
$

116.00
116.00

each
each

Exempt
Exempt

$

180.00

$

185.00

$

190.00

each

Exempt

1 (2026)

$

60.00

$

62.00

$

64.00

each

Exempt

1 (2026)

$

60.00

$

62.00

$

64.00

per report

Exempt

1 (2026)

$
$

125.00
125.00

$
$

128.00
128.00

$
$

130.00
130.00

each
each

Exempt
Exempt

1 (2026)
1 (2026)

Schedule F. - Fire and Emergency Services

base fee + tenant/occupant fee
base fee + large building fee

1 (2026)
1 (2026)

Page
22 of 50
Page 190
of 304

Schedule F. - Fire and Emergency Services
Service or Activity

2026

2027

2028

Unit

By-law No. 2026-XXX

Applicable
Tax

Notes

Review
Cycle

Exempt

1. Should the insurer pay the coverage to the property
owner, the property owner is liable to remit these funds to
the municipality or its representative.
2. These cost recovery fees are HST exempt.
3. Where the Municipality believes and/or Indemnification
Technology® indicates Fire Department Specific
Response Fees are applicable but the Owner does not
have, in part or in full, insurance coverage for fire
department charges for the Property, the Municipality may
adjust the Fire Department Specific Response Fees to the
extent of insurance coverage upon provision by the
Owner of evidence, to the satisfaction of the Municipality,
that no such insurance coverage exists or to demonstrate
the limits of such coverage

2 (2027)

Exempt

Current MTO hourly rate per hour per vehicle

2 (2027)

Fire and Protective Services

14.

Fire Response Fees – Indemnification
Technology®

15. Security / Fire Watch / Standby
Fire Department Assistance Beyond Normal
16.
Requirements
17. Vehicle on King's Highway - First Hour
18. Vehicle on King's Highway - After first hour
False Alarms - Equipment Malfunction (after
19.
the 1st incident annually)
False Alarm - Failure to notify monitoring
20.
company or agency
Open Burning - contrary to by-law after 1st
21.
warning

Current MTO Current MTO Current MTO
rates plus
rates plus
rates plus
personnel
personnel
personnel
costs, plus any costs, plus any costs, plus any per response
additional
additional
additional
costs for each costs for each costs for each
incident.
incident.
incident.

see note

see note

see note

see note
see note

see note
see note

per hour
per firefighter,
100.00
per hour
see note
per hour
see note
per hour

see note

see note

see note per response

Exempt

Current MTO hourly rate per hour per vehicle

2 (2027)

see note

see note

see note per response

Exempt

Current MTO hourly rate per hour per vehicle

2 (2027)

140.00

per response

Exempt

Second call when by-law isn't being followed

2 (2027)

22. Hazardous Material Response

Cost Recovery Cost Recovery Cost Recovery per response

Exempt

At the level set out in the Fire and Emergency Services Bylaw

2 (2027)

23. Fire Suppression - Special Equipment

Cost Recovery Cost Recovery Cost Recovery per response

Exempt

As set out in the Fire and Emergency Services By-law

2 (2027)

24. Fire Suppression - Activities

Cost Recovery Cost Recovery Cost Recovery per response

Exempt

As set out in the Fire Services Cost Recovery By-law

2 (2027)

$

$

100.00

140.00

$

$

100.00

140.00

$

$

Exempt

Plus materials.

2 (2027)

Exempt
Exempt

In accordance with fees set by MTO
In accordance with fees set by MTO

2 (2027)
2 (2027)

Schedule F. - Fire and Emergency Services

Page
23 of 50
Page 191
of 304

Schedule F. - Fire and Emergency Services
Service or Activity
Air Tank Fills
25. SCBA or SCUBA Fills
26. Large Cylinder
Other Services
Risk safety management plan (propane) 27.
review & approval - existing
28.

Risk safety management plan (propane) review & approval - new/modified

Installation of smoke alarm - rented/leased
residential dwelling unit
Installation of carbon monoxide alarm 30.
rented/leased residential dwelling unit
29.

31. Court Costs

2026

2027

2028

Unit

Applicable
Tax

By-law No. 2026-XXX
Review
Cycle

Notes

$
$

10.00
45.00

$
$

10.00
45.00

$
$

10.00
45.00

each
each

HST Incl
+ HST

$

100.00

$

100.00

$

100.00

per hour

Exempt

Existing, 5000 USWG or Less

3 (2028)

$

100.00

$

100.00

$

100.00

per hour

Exempt

New or modified, 5000 USWG or Less (+ engineer,
architect or firm for 3rd party review, if required, at cost)

3 (2028)

$

200.00

$

200.00

$

200.00

each

Exempt

3 (2028)

$

200.00

$

200.00

$

200.00

each

Exempt

3 (2028)

Cost Recovery Cost Recovery Cost Recovery

each

Exempt

Schedule F. - Fire and Emergency Services

3 (2028)
3 (2028)

Cost determined based on staff and legal expenses, not to
exceed full cost recovery

3 (2028)

Page
24 of 50
Page 192
of 304

Schedule G. - Parking By-law
Service or Activity

2026

2027

2028

Unit

By-law No. 2026-XXX
Applicable
Tax

Notes

Review
Cycle

Parking Pass Fees
1.

Daily Parking Pass

$

5.00

$

5.00

$

5.00

per day

2.

Monthly Parking Pass

$

30.00

$

30.00

$

30.00

per month

3.

Monthly Parking Pass - Purchased after the
15th Day of the Month

$

20.00

$

20.00

$

20.00

per month

4.

Monthly Overnight Parking Pass

$

20.00

$

20.00

$

20.00

per month

5.

Daily Overnight Parking Pass

$

5.00

$

5.00

$

5.00

per night

6.

Annual Parking Pass

$

300.00 $

300.00 $

300.00

per year

HST
Inclusive
HST
Inclusive
HST
Inclusive
HST
Inclusive
HST
Inclusive
HST
Inclusive

1 (2026)
1 (2026)
1 (2026)
1 (2026)
1 (2026)
1 (2026)

Street Parking Rental Fees
HST
Inclusive
HST
Inclusive

7.

Daily Street Parking Space Rental

$

15.00

$

15.00

$

15.00

per day

1 (2026)

8.

Weekly Street Parking Space Rental

$

50.00

$

50.00

$

50.00

per week

$

200.00 $

200.00 $

200.00

each

Exempt

Valid until change of ownership of property

1 (2026)

$

4.50

4.50

$

4.50

each

Exempt

Municipal portion only.

2 (2027)

$
$

75.00 $
120.00 $

75.00 $
120.00 $

75.00
120.00

each
each

Exempt
Exempt

per visit

+ HST

each

Exempt

1 (2026)

Off-Street Parking Permits
9.

Off-Street Parking Permit Application Fee

Parking Court Fees
10.
Municipal Court Fee
Property Standards
11.
Certificate of Compliance
12.
Work Order

$

13.

Property Clean Up - administration fee

25% of all
25% of all
25% of all
expenses
expenses
expenses
incurred by
incurred by
incurred by
the City to
the City to
the City to
bring bring property bring property
property into
into
into
compliance
compliance
compliance

14.

Reinspection Fee

$

150.00 $

150.00 $

150.00

Schedule G. - Parking By-law

2 (2027)
2 (2027)

$100.00 minimum charge

2 (2027)

2 (2027)
Page
Page 193
of 25
304of 50

Schedule G. - Parking By-law
Service or Activity

2026

15.
15.a
15.b
15.c
15.d

Property sub-search fees:
Tax Account Subsearch
Title Search - legal
Registration of Order - legal
Discharge of Order - legal

15.e

Disbursements

Property Inquiry Requests
16.
Work Order Check
Waste Inspections
17.
Waste Inspection
Waste Inspection - more than 5% recyclable
18.
material by volume

$
$
$
$

100.00
150.00
150.00
150.00

2027
$
$
$
$

See note.

Unit

Applicable
Tax

100.00
150.00
150.00
150.00

each
each
each
each

Exempt
Exempt
Exempt
Exempt

See note.

See note.

Exempt

2028

100.00
150.00
150.00
150.00

$
$
$
$

See note.

By-law No. 2026-XXX
Notes

In accordance with transaction fees set by
Teraview.

Review
Cycle
2 (2027)
2 (2027)
2 (2027)
2 (2027)
2 (2027)
2 (2027)

$

75.00

$

75.00

$

75.00

each

+ HST

3 (2028)

$

80.00

$

80.00

$

80.00

each

Exempt

2 (2027)

$

90.00

$

90.00

$

90.00

each

Exempt

2 (2027)

Schedule G. - Parking By-law

Page
Page 194
of 26
304of 50

Schedule H. - Parks and Recreation
Service or Activity

2026

2027

2028

Unit

By-law No. 2026-XXX
Applicable
Tax

Notes

Review
Cycle

Ice Rentals - Fall/Winter (September 1 - March 31)
1
Non-Prime - Youth

$

119.42

$

123.00

$

126.69 per hour

+HST

Mon-Fri, 6:30am-4:30pm

1 (2026)

2

Non-Prime - Adult

$

170.61

$

175.73

$

181.00 per hour

+HST

Mon-Fri, 6:30am-4:30pm, Saturdays
4:00pm - 11:00pm.

1 (2026)

3

Prime - Youth

$

203.12

$

209.21

$

215.49 per hour

+HST

4

$
$
$
$
$

238.98
119.42
167.29
119.42
210.32

$

246.15

$

$
$
$
$

123.00
172.31
123.00
216.63

$
$
$
$

253.53 per hour
126.69 per hour
177.48 per hour
126.69 per hour
223.13 per hour

+HST

5
6
7
8

Prime - Adult
School Board Hockey Canada Program
Minor Sports Tournament Fee - Prime
Minor Sports Tournament Fee - Non-prime
Off-Season Ice Rental (April 1 - June 30)

+HST
+HST
+HST
+HST

9

Summer Ice

$

238.98

$

246.15

$

253.53 per hour

+HST

1 (2026)
1 (2026)
1 (2026)
1 (2026)
1 (2026)
1 (2026)
All summer ice is considered primetime.

1 (2026)

Last Minute Ice Rental
10 Non-Prime Last Minute Ice
11 Prime - Last Minute Ice
Floor Rental
12 Non-Prime - Youth
13 Non-Prime - Adult
14 Prime - Youth
15 Prime - Adult
16 Prime - Jr. B / Sr. B Practice

$
$

122.50
153.13

$
$

126.18
157.72

$
$

129.96 per hour
162.46 per hour

+HST
+HST

1 (2026)
1 (2026)

$
$
$
$
$

55.43
92.91
79.14
132.72
105.95

$
$
$
$
$

57.09
95.70
81.51
136.70
109.13

$
$
$
$
$

58.81 per hour
98.57 per hour
83.96 per hour
140.80 per hour
112.40 per hour

+HST
+HST
+HST
+HST
+HST

1 (2026)
1 (2026)
1 (2026)
1 (2026)
1 (2026)

17

Senior "B" Game

$

326.91

$

336.72

$

346.82 per game

+HST

This includes one hour prior to game
and game time

1 (2026)

18

Junior "B" Game

$

260.98

$

268.81

$

276.87 per game

+HST

This includes one hour prior to game
and game time

1 (2026)

$

2,280.12

$

2,348.52

$

2,418.98 per day

+HST

$

3,941.61

$

4,059.86

$

4,181.65 per day

+HST

Floor Rental - Commercial
Summer Commercial or $1/ticket to be paid,
19
whichever is greater
Winter Commercial or $1/ticket to be paid,
20
whichever is greater

Schedule H. - Parks and Recreation

1 (2026)
During ice season.

1 (2026)

Page
Page 195
of 27
304of 50

Schedule H. - Parks and Recreation
Service or Activity

2026

2027

Unit

Applicable
Tax

50.00 per sheet
74.00 per sheet

2028

Special Event Conversion Costs
21 End Glass Removal
22 Side Glass Removal

$
$

46.00
70.00

$
$

48.00
72.00

$
$

23

Wooden Floor Installation/Removal

$

1,600.00

$

1,650.00

$

24
25

Netting Removal - 1 net
Netting Removal - 2 nets

$
$

400.00
600.00

$
$

425.00
625.00

$
$

By-law No. 2026-XXX

1,675.00

per
install/removal

450.00 per removal
650.00 per removal

Notes

Review
Cycle

+HST
+HST

minimum charge $500.00
minimum charge $500.00

1 (2026)
1 (2026)

+HST

Only applicable when ice is in.

1 (2026)
1 (2026)
1 (2026)

+HST
+HST
Plus additional costs incurred by the
City as determined by staff time and
expenses not to exceed full cost
recovery.
on Arena Floor only

1 (2026)

26

Post Event Clean Up

$

700.00

$

720.00

$

740.00 per event

27
28
29

Chair Rentals
Risers
Tables

$
$
$

1.75
200.00
3.00

$
$
$

2.00
225.00
3.25

$
$
$

2.25 per chair
225.00 per riser
3.25 per table

30

Turf Floor Installation/Removal

$

1,500.00

$

1,500.00

$

Commercial and Occasional Users Ice Rental Permit Cancellation

$

50.00

$

50.00

$

Bayshore Community Centre Reserved Parking

$

250.00

$

300.00

$

$
$
$
$
$
$

80.00
70.00
150.00
35.00
40.00
75.00

$
$
$
$
$
$

85.00
75.00
160.00
40.00
45.00
85.00

$
$
$
$
$
$

87.55
77.25
164.80
41.20
46.35
87.55

per hour
per hour
per hour
per hour
per hour
per hour

+ HST
+ HST
+ HST
+ HST
+ HST
+ HST

Minimum 8 hour rental
Minimum 8 hour rental
Minimum 8 hour rental
Minimum 8 hour rental
Minimum 8 hour rental
Minimum 8 hour rental

1 (2026)
1 (2026)
1 (2026)
1 (2026)
1 (2026)
1 (2026)

$
$
$
$

60.00 $
50.00 $
110.00 $
30.00 $

65.00
55.00
120.00
35.00

$
$
$
$

66.95
56.65
123.60
36.05

per hour
per hour
per hour
per hour

+ HST
+ HST
+ HST
+ HST

Minimum 4 hour rental
Minimum 4 hour rental
Minimum 4 hour rental
Minimum 4 hour rental

1 (2026)
1 (2026)
1 (2026)
1 (2026)

31

Prime Time Hall Rental (Saturday and Sunday)
32 Bay Room
33 Sound Room
34 R. E. Rutherford (Bay Room + Sound Room)
35 Shore Room #1
36 Shore Room #2
37 Shore Rooms 1 and 2
Monday - Friday Hall Rental
38 Bay Room
39 Sound Room
40 R. E. Rutherford (Bay Room + Sound Room)
41 Shore Room #1

1,500.00

per
install/removal

per
cancellation
per parking
350.00
permit
50.00

Schedule H. - Parks and Recreation

on Arena Floor only

1 (2026)
1 (2026)
1 (2026)

+HST

2 (2027)

+HST

1 (2026)

+ HST

1 (2026)

Page
Page 196
of 28
304of 50

Schedule H. - Parks and Recreation
Service or Activity

2026

2027

2028

Unit

Applicable
Tax
+ HST
+ HST

42 Shore Room #2
43 Shore Rooms 1 and 2
Hall Rental - Extras and Amenities

$
$

35.00
65.00

$
$

40.00
75.00

44

Kitchen - Full Service (under 4 hours)

$

135.00

$

145.00 $

45

Kitchen - Part Service (under 4 hours)

$

80.00

$

85.00 $

46

Kitchen - Full Service (over 4 hours)

$

260.00

$

275.00 $

283.25 4+ hours

+ HST

47

Kitchen - Part Service (over 4 hours)

$

105.00

$

110.00 $

113.30 4+ hours

+ HST

48

Round Tables

$

100.00

$

110.00 $

120.00

49

Merchandise

$

500.00

$

515.00 $

50

Society of Composers, Authors and Music
Publishers of Canada (SOCAN)

$

59.17

$

59.17 $

51
52

53

41.20 per hour
77.25 per hour

By-law No. 2026-XXX

$
$

for up to 4
hours
for up to 4
87.55
hours

149.35

per day per
booking

+ HST
+ HST

Appliances, dishes, cutlery, glassware,
etc.
Using the space for storage, fridge
spaces, etc.
Appliances, dishes, cutlery, glassware,
etc.
Using the space for storage, fridge
spaces, etc.

1 (2026)
1 (2026)
1 (2026)
1 (2026)

Exempt

1 (2026)

60.95 per day

+ HST

Increases regulated by SOCAN

1 (2026)

Applies when cancellation occurs after a
rental is confirmed via signature and
payment but outside 30-days prior to
rental.

1 (2026)

$

15.00

$

15.00 per booking

+ HST

After Hours Rental Fee (rental past 2:00 am)

$

175.00

$

200.00

$

200.00 per hour

+ HST

Facility Rental Deposit and Cancellation Fee

25% of
booking fee

$1,000.00

1 (2026)
1 (2026)

530.45 flat rate

15.00

$1,000.00

Minimum 4 hour rental
Minimum 4 hour rental

1 (2026)

$

Special Event Facility Deposit

Review
Cycle

+ HST

Facility Booking Administration Fee

25% of
booking fee

Notes

25% of
per booking
booking fee

$1,000.00 Per Event

Schedule H. - Parks and Recreation

1 (2026)

+HST

Booking fee includes any extras
included upon booking as well as any
HST charged upon initial booking
amount

1 (2026)

Exempt

Deposit tentatively holds dates for
special events. Deposit is nonrefundable. Fees may be credited
towards actual rental fees including
damage deposits.

2 (2027)

Page
Page 197
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Schedule H. - Parks and Recreation
Service or Activity
54

Bayshore Hall Set-up/Tear down Fee

2026

2027

2028

Unit

$

200.00

$

225.00

$

231.75

per 4 hour
block

By-law No. 2026-XXX
Applicable
Tax
+ HST

Notes

Review
Cycle

Allows hall renters to book the hall the
day before and/or after their event for
setup or tear down.

1 (2026)

Recreation Programs

2 (2027)

55

Ice Sport - Youth Non-Resident Card

$

167.00

$

167.00

$

167.00 per participant

Exempt

56

Field or Floor Sport - Youth Non-Resident Card

$

100.00

$

100.00

$

100.00 per participant

Exempt

Lacrosse - Youth Non-Resident Card

$

50.00

$

50.00

$

50.00 per participant

Exempt

Camps and Programs - Youth Non-Resident Card

$

100.00

$

100.00

$

100.00 per participant

Exempt

2 (2027)

of registration
fee

Exempt

2 (2027)

57

Short Term Camp or Program (1-4 weeks) – Youth
Non-Resident Card
Ice Skating
58

40%

40%

40%

HST
Inclusive
HST
Inclusive
+ HST
+ HST
HST
Inclusive
+ HST

Per participant, per sport. Refer to
Policy CS#19
Effective for the year 2025 ONLY

2 (2027)
2 (2027)

2 (2027)

59

Regular Skating Admission – Single Skates

$

5.00

$

5.00

$

5.00 per skate

60

Regular Skating Admission – Family Skates

$

8.00

$

8.00

$

8.00 per skate

61
62

Regular Skating Membership – Single
Regular Skating Membership - Family

$
$

30.00
65.00

$
$

30.00
65.00

$
$

30.00 per season
65.00 per season

63

Adult Public Skating Admission – Single

$

5.00

$

5.00

$

5.00 per skate

64

Adult Public Skating – Membership

$

40.00

$

40.00

$

40.00 per season

65

Shinney Hockey – Individual

$

5.00

$

5.00

$

5.00 per skate

HST
Inclusive

2 (2027)

$
$
$
$
$
$
$

140.00
170.00
185.00
220.00
235.00
280.00
245.00

$
$
$
$
$
$
$

145.00
175.00
190.00
225.00
245.00
285.00
255.00

$
$
$
$
$
$
$

150.00 per person
180.00 per person
195.00 per person
230.00 per person
255.00 per person
290.00 per person
265.00 per person

Exempt
Exempt
Exempt
Exempt
Exempt
Exempt
Exempt

2 (2027)
2 (2027)
2 (2027)
2 (2027)
2 (2027)
2 (2027)
2 (2027)

Summer Camps (Weekly)
66 Soccer Camp (4 days) – Half Day
67 Soccer Camp (5 days) – Half Day
68 Soccer Camp (4 days) – Full Day
69 Soccer Camp (5 days) – Full Day
70 Soccer Camp – Advanced (4 days)
71 Soccer Camp – Advanced (5 days)
72 Harrison Park Sports Camp - Full Day (5 days)

Schedule H. - Parks and Recreation

2 (2027)
2 (2027)
2 (2027)
2 (2027)
2 (2027)

Page
Page 198
of 30
304of 50

Schedule H. - Parks and Recreation
Service or Activity
73 Hockey Camp - Full Day (5 days)
$
74 Lacrosse Camp Full Day (5 days)
$
75 Hockey Skills Program
$
76 Power Skating Program
$
77 Power Skating Program (U16 to U18)
$
78 Program Withdrawal Administration Fee
$
Outdoor Sportsfields
Ball Diamond - Games
79 Class A Field - Youth
$
80 Class A Field - Adult
$
81 Class B Field - Youth
$
82 Class B Field - Adult
$
83 Class C Field - Youth
$
84 Class C Field - Adult
$
Ball Diamond - Practices
85 Class A Field - Youth
$
86 Class A Field - Adult
$
87 Class B Field - Youth
$
88 Class B Field - Adult
$
89 Class C Field - Youth
$
90 Class C Field - Adult
$
Ball Diamond - Weekend Tournaments
91 Class A Field - Youth
$
92 Class A Field - Adult
$
93 Class B Field - Youth
$
94 Class B Field - Adult
$
95 Class C Field - Youth
$
96 Class C Field - Adult
$
Multi-use Fields (Soccer/Lacrosse/Rugby/other) - Games
97 Class A Field - Youth
$
98 Class A Field - Adult
$
99 Class D Field - Youth
$
100 Class D Field - Adult
$

2026

2027

2028
365.00
345.00
205.00
205.00
220.00
30.00

Unit
per person
per person
per person
per person
per person
per person

By-law No. 2026-XXX
Applicable
Tax
Exempt
Exempt
Exempt
Exempt
+ HST
+ HST

Notes

Review
Cycle

2 (2027)
2 (2027)
2 (2027)
2 (2027)
2 (2027)
2 (2027)

345.00
325.00
195.00
195.00
210.00
25.00

$
$
$
$
$
$

355.00
335.00
200.00
200.00
215.00
30.00

$
$
$
$
$
$

44.72
65.76
36.82
53.44
17.85
25.97

$
$
$
$
$
$

46.06
67.73
37.92
55.04
18.39
26.75

$
$
$
$
$
$

47.44 per 1.5 hours
69.76 per 1.5 hours
39.06 per 1.5 hours
56.69 per 1.5 hours
18.94 per 1.5 hours
27.55 per 1.5 hours

+HST
+HST
+HST
+HST
+HST
+HST

3 (2028)
3 (2028)
3 (2028)
3 (2028)
3 (2028)

16.61
21.58
13.02
17.09
6.36
8.27

$
$
$
$
$
$

17.11
22.23
13.41
17.60
6.55
8.52

$
$
$
$
$
$

17.62 per 1.5 hours
22.89 per 1.5 hours
13.81 per 1.5 hours
18.13 per 1.5 hours
6.75 per 1.5 hours
8.77 per 1.5 hours

+HST
+HST
+HST
+HST
+HST
+HST

3 (2028)
3 (2028)
3 (2028)
3 (2028)
3 (2028)
3 (2028)

232.79
341.97
198.86
290.32
97.90
137.95

$
$
$
$
$
$

239.77
352.23
204.83
299.03
100.84
142.09

$
$
$
$
$
$

246.97 per diamond
362.80 per diamond
210.97 per diamond
308.00 per diamond
103.86 per diamond
146.35 per diamond

+HST
+HST
+HST
+HST
+HST
+HST

3 (2028)
3 (2028)
3 (2028)
3 (2028)
3 (2028)
3 (2028)

98.29
140.21
68.09
97.35

$
$
$
$

101.24
144.42
70.13
100.27

$
$
$
$

104.28 per 2 hours
148.75 per 2 hours
72.24 per 2 hours
103.28 per 2 hours

+HST
+HST
+HST
+HST

3 (2028)
3 (2028)
3 (2028)
3 (2028)

Schedule H. - Parks and Recreation

8-week program
8-week program
8-week program

3 (2028)

Page
Page 199
of 31
304of 50

Schedule H. - Parks and Recreation
Service or Activity

2026

Multi-use Fields (Soccer/Lacrosse/Rugby/other) - Practices
101 Class A Field - Youth
$
102 Class A Field - Adult
$
103 Class D Field - Youth
$
104 Class D Field - Adult
$
Park Facility Rental (Indoor)
Harrison Park Community Centre - Non Prime
105
$
(Monday-Friday)
Harrison Park Community Centre - Prime
106
$
(Saturday and Sunday)
Park Covered Structure Rental (Outdoor)

2027

2028

By-law No. 2026-XXX

Unit

Applicable
Tax

Notes

Review
Cycle

3 (2028)
3 (2028)
3 (2028)
3 (2028)

24.55
35.07
17.11
24.55

$
$
$
$

25.29
36.12
17.62
25.29

$
$
$
$

26.05 per 1.5 hours
37.21 per 1.5 hours
18.15 per 1.5 hours
26.05 per 1.5 hours

+HST
+HST
+HST
+HST

45.00

$

46.35

$

47.74 per hour

+ HST

Minimum of 5 hours

1 (2026)

50.00

$

51.50

$

53.05 per hour

+ HST

Minimum of 8 hours

1 (2026)

6+ hrs @ day rate - Full shelter rental
only.

1 (2026)

107 Harrison Park Picnic Shelter

$

130.00

$

135.00

$

140.00 per day

+ HST

Harrison Park Bandshell

$

35.60

$

36.67

$

37.77 per day

+ HST

J. Irvine Brown Park Gazebo (Bayshore Gazebo)

$

35.60

$

36.67

$

37.77 per hour

+ HST

Minimum of 2 hour rental

1 (2026)

J. Irvine Brown Park Gazebo (Bayshore Gazebo)

$

207.65

$

213.88

$

220.30 per day

+ HST

between 9:00 am and 9:00 pm

1 (2026)

Boley Memorial Arbour - Harrison Park

$

35.60

$

36.67

$

37.77 per hour

+HST

1 (2026)

108 Other Gazebos and Approved Open Park Spaces

$

35.60

$

36.67

$

37.77 per hour

+HST

Minimum of 2 hour rental
Minimum 2 hour rental to a maximum of
7 hours for the day.
Including but not limited to: Harrison
Park Bandshell, Kelso Beach Gazebo,
J.Irvine Brown Park Gazebo
(Bayshore), Boley Memorial Arbour and
Black History Cairn.

109 Kelso Beach at Nawash Park - Amphitheatre
Park Special Event Venues Rental
110 Victoria Park

$

140.00

$

150.00

$

160.00 per day

+ HST

1 (2026)

$

500.00

$

500.00

$

500.00 per day

+ HST

1 (2026)

Schedule H. - Parks and Recreation

1 (2026)

2 (2027)

Page
Page 200
of 32
304of 50

Schedule H. - Parks and Recreation
Service or Activity

2026

2027

2028

Unit

By-law No. 2026-XXX
Applicable
Tax

111

Kelso Beach at Nawash Park - Under 4 hrs including non-profit

$

187.51

$

193.14

$

198.93 per day

+ HST

112

Kelso Beach at Nawash Park - Over 4 hrs including non-profit

$

375.14

$

386.39

$

397.99 per day

+ HST

Notes
Non-profit event is an activity/event
organized by a non-profit organization
or a board of volunteers where all
proceeds are directed back to the event
or future program related costs.
Fee includes setup & teardown days.
For Profit (commercial) means any
individual, company or organization
engaged in the pursuit of business for
profit through the use of city-owned
facilities where there is an anticipated
attendance of 1,000. Where a large
commercial event donates 25% of its
net profits to registered non profit
organization or the City, the applicable
non profit rate will apply.

Review
Cycle

2 (2027)

2 (2027)

Kelso Beach at Nawash Park - For Profit
113 (Commercial) - or $1.10/ticket to be paid, whichever
is greater

$

722.62

$

744.30

$

766.63 per day

+ HST

114 Kelso Beach at Nawash Park- Setup and Tear Down

$

262.50

$

270.38

$

278.49 per event

+ HST

2 (2027)

115 J. Irvine Brown Grounds
Farmers Market Rental
116 Farmer's Market - Under 4 hours
117 Farmer's Market - Over 4 hours
118 Farmer's Market - Commercial
Campgrounds
119 Harrison Park Campground - Nightly
120 Harrison Park Heritage Cabin - nightly
121 Harrison Park Heritage Cabin - weekly
122 Kelso Campground - Nightly

$

474.63

$

488.87

$

503.53 per day

+ HST

2 (2027)

$
$
$

86.82
144.70
289.41

$
$
$

89.42
149.04
298.09

$
$
$

92.11 per hour
153.51 per hour
307.04 per hour

+ HST
+ HST
+ HST

2 (2027)

$
$
$
$

57.35
223.94
1,530.26
53.81

$
$
$
$

59.07
230.66
1,576.17
55.42

$
$
$
$

60.84 per night
237.58 per night
1,623.45 per week
57.09 per night

+ HST
+ HST
+ HST
+ HST

3 (2028)
3 (2028)
3 (2028)
3 (2028)

123 Kelso Campground - Salmon Spectacular Rate

$

50.26

$

51.77

$

53.32 per night

+ HST

Schedule H. - Parks and Recreation

2 (2027)

2 (2027)

2 (2027)

During Salmon Spectacular Derby Only

3 (2028)

Page
Page 201
of 33
304of 50

Schedule H. - Parks and Recreation
Service or Activity

2026

2027

2028

Unit

By-law No. 2026-XXX
Applicable
Tax

124 Campground and Cabin Reservation Changes

$

20.00

$

20.00

$

20.00 each

Exempt

125 Firewood
126 Ice
127 Harrison Park Waste Tank Pump Out

$
$
$

10.62
7.00
30.00

$
$
$

10.62
7.00
30.00

$
$
$

10.62 per bag
7.00 per bag or block
30.00 per dump

+ HST
+ HST
+ HST

128 Derby Camping - Vehicle Licence

$

150.00

$

150.00

$

150.00 each

+HST

129 Derby Camping - Operator's Licence
130 Derby Camping - Licence Replacement
Harrison Park Outdoor Heated Swimming Pool
Day Passes
131 Infant
132 Child/Youth
133 Adult

$
$

125.00
50.00

$
$

125.00
50.00

$
$

125.00 each
50.00 each

Exempt
Exempt

$
$

Free
5.31
7.08

$
$

Free
5.31
7.08

134 Family

$

20.35

$

Season Passes
135 Child/Youth
136 Adult

$
$

110.62
150.44

137 Family

$

Review
Cycle

per change request

3 (2028)

For non-registered camper
Includes a 25% non-refundable
administration fee in case of
cancellation 14 days or more before the
beginning of the licence period.

3 (2028)
3 (2028)
3 (2028)
3 (2028)
3 (2028)
3 (2028)

under 3 with paying adult
3-17 years old
18+ years old
maximum of 5 immediate familiy
members

1 (2026)
1 (2026)
1 (2026)

3-17 years old
18+ years old
maximum of 5 immediate familiy
members

1 (2026)
1 (2026)

+ HST

up to maximum of 80 swimmers

1 (2026)

185.84 per hour

+ HST

up to maximum of 80 swimmers

1 (2026)

$

199.12 per hour

+ HST

up to maximum of 80 swimmers

1 (2026)

$

260.00

+ HST

One 1.5 hour free public swim event.
City will issue tax receipt.

1 (2026)

$
$

Free per swim
5.31 per swim
7.08 per swim

+ HST
+ HST

20.35

$

20.35 per swim

+ HST

$
$

110.62
150.44

$
$

110.62 per season
150.44 per season

+ HST
+ HST

327.43

$

327.43

$

327.43 per season

+ HST

$

252.21

$

252.21

$

252.21 per hour

$

185.84

$

185.84

$

140 Schools and Non-Profit Organizations - instructional

$

199.12

$

199.12

141 Swim Sponsorship - Free Public Swim

$

252.00

$

260.00

Rentals
138 Private Rentals
Schools and Non-Profit Organizations - non
139
instructional

Notes

per 1.5 hour
swim event

Schedule H. - Parks and Recreation

1 (2026)

1 (2026)

Page
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of 34
304of 50

Schedule H. - Parks and Recreation
Service or Activity

2026

2027

2028

Unit

By-law No. 2026-XXX
Applicable
Tax

142 Swim Sponsorship - Season - Free Public Swim

$

3,500.00

$

3,500.00

$

3,500.00 per season

+ HST

Boat Launch and Dockage
143 Daily Launch Pass
144 Season Launch Pass

$
$

12.39
111.50

$
$

13.27
115.04

$
$

+ HST
+ HST

145 Daily dockage

$

2.00

$

2.00

$

146 Overnight dockage

$

2.00

$

2.00

$

14.16 per day
119.47 per season
per foot, per
2.00
day
per foot, per
2.00
night

147 Commemorative Tree Program

$

385.72

$

385.72

$

385.72 per tree

148 Commemorative Bench Program

$

4,113.18

$

4,113.18

$

4,113.18 per bench

$

130.00

$

135.00

$

Notes

Review
Cycle

Two free public swim events per week
(Thursday from 4:00pm to 5:30pm and
Sundays from noon to 3:00pm.)
Includes recognition on pool sign. City
will issue tax receipt

1 (2026)

2 (2027)

2 (2027)
only charged during fishing derbies

2 (2027)

only charged during fishing derbies

2 (2027)

+ HST

Includes: tree, planting, name plaque at
Commemorative Tree Monument. City
will issue a donation receipt.

2 (2027)

+ HST

Includes: bench, pad and plaque. City
will issue a donation receipt.

2 (2027)

+ HST

rental is only available for events held in
City facilities.

2 (2027)

+ HST

Commemorative Programs

Garbage Drum Supply
149 Delivery and Pickup of Garbage Drums

per minimum 5
140.00 garbage
drums

Schedule H. - Parks and Recreation

Page
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Schedule I. - Planning
Service or Activity

2026

2027

By-law No. 2026-XXX

2028

Unit

Applicable
Tax

Planning Act Tariff of Fees1

Review
Cycle

Notes
up to 4 technical studies including Planning Justification
Report
5 or more technical studies including Planning Justification
Report
up to 4 technical studies including Planning Justification
Report
5 or more technical studies including Planning Justification
Report
up to 4 technical studies including Planning Justification
Report
5 or more technical studies including Planning Justification
Report

1 (2026)

1.

Official Plan Amendment - minor

$

4,400.00

$

4,400.00

$

4,400.00

each

Exempt

2.

Official Plan Amendment - major

$

5,000.00

$

5,000.00

$

5,000.00

each

Exempt

3.

Zoning By-law Amendment - minor

$

4,000.00

$

4,000.00

$

4,000.00

each

Exempt

4.

Zoning By-law Amendment - major

$

4,600.00

$

4,600.00

$

4,600.00

each

Exempt

$

6,000.00

$

6,000.00

$

6,000.00

each

Exempt

$

8,500.00

$

8,500.00

$

8,500.00

each

Exempt

$

1,200.00

$

1,200.00

$

1,200.00

each

Exempt

1 (2026)

$
$

1,000.00
7,000.00

$
$

1,000.00
7,000.00

$
$

1,000.00
7,000.00

each
base fee
per lot or
block

Exempt
Exempt

1 (2026)
1 (2026)

each

Exempt

8.

Official Plan and Zoning By-law Amendment combined - minor
Official Plan and Zoning By-law Amendment combined - major
Zoning By-law Amendment (Removal of
Holding Symbol)
Extension of Temporary Use By-law

9.

Draft Plan of Subdivision

10.

Draft Plan of Subdivision - Each Revision,
Extension, Amendment to Conditions

$

1,800.00

$

1,800.00

$

1,800.00

11.

Draft Plan of Subdivision - minor redline
revision

$

3,000.00

$

3,000.00

$

3,000.00

Exempt

12.

Draft Plan of Subdivision - major redline
revision

$

5,000.00

$

5,000.00

$

5,000.00

Exempt

13.

Model Home Agreement

$

1,000.00

$

1,000.00

$

Draft Plan of Condominium (other than
standard)

$

3,000.00

$

3,000.00

$

14.
15.

Draft Plan of Condominium (standard)

5.
6.
7.

+ $100.00

+ $100.00

+ $100.00
$

4,000.00

+ $100.00

+ $100.00
$

4,000.00

$

per
application
3,000.00 base fee
per unit or
+ $100.00
parcel
4,000.00
each
1,000.00

Schedule I. - Planning

Exempt

Maximum of $20,000 total (base fee + lot or block fee)
Applies per applicant-initaited change to the approved draft
plan or approved conditions.
number of lots or blocks is not changing more than 10% and
there are less than 3 updated studies that accompany the
application
number of lots or block is changing more than 10% and there
are more than 4 updated studies that accompany the
application

1 (2026)
1 (2026)
1 (2026)
1 (2026)
1 (2026)

1 (2026)
1 (2026)
1 (2026)
1 (2026)

Exempt

1 (2026)

Exempt

1 (2026)

Exempt
Exempt

Maximum of $7,000 total (base fee + lot or block fee)

1 (2026)
1 (2026)

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Schedule I. - Planning
Service or Activity

16.

2026

2027

2028

Unit

By-law No. 2026-XXX
Applicable
Tax

$

2,500.00

$

2,500.00

$

2,500.00

base fee

Exempt

$

50.00

$

50.00

$

50.00

per unit

Exempt

$

5,000.00

$

5,000.00

$

5,000.00

base fee

Exempt

+$50.00

fee per
dwelling unit

Exempt

Site Plan Approval - Minor

17.

18.

Site Plan Approval - Residential

+$50.00
$

19.

Site Plan Approval

5,000.00
+ $50.00

+$50.00
$

5,000.00
+ $50.00

$

5,000.00
+ $50.00

base fee
per m2 of
floor area

Schedule I. - Planning

Review
Cycle

Notes
1. Maximum of $5000 total (base fee + unit fee)
2. 10 residential units or less within 120 m of a shoreline
3. Development where there is an existing site plan
agreement registered on title and where the applicant is
proposing a minor modification to the existing approvals.
Minor modifications are changes to the existing approvals that
do not impact the functionality of the site and do not normally
require changes to existing studies such as stormwater
management report, functional servicing study, traffic impact
study, etc.
4. Developments on sites without existing site plan
agreements where the proposed development does not alter
the existing site layout including site access, stormwater
management systems, municipal servicing, etc. changes may
include repainting the existing parking area, providing
accessible parking spaces, entrances and adding
landscaping.
Total fee = base fee + fee per dwelling unit. Maximum fee
$10,000
11 residential units or more

2 (2027)

2 (2027)
2 (2027)
2 (2027)

Exempt
Exempt

2 (2027)

Total fee = base fee + per area fee. Maximum fee $10,000.

2 (2027)

Page
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Schedule I. - Planning
Service or Activity

2026

$

20.

2,200.00

$

2028

2,200.00

includes 1
severed lot
2,200.00 or easement
and 1
retained

Exempt

each
additional
severed lot
+ $850.00 or easement
affecting the
same
original lot

Exempt

Consent to Sever

+ $850.00

Actual costs
plus 20%
admin fee

Applicable
Tax

2027

$

+ $850.00

Actual costs
plus 20%
admin fee

Actual costs
plus 20%
admin fee

21.

Agreement as a condition of consent

22.

The lesser of:
$803/m of
frontage; OR
$16/m2 of lot
area; OR 5%
Residential cash-in-lieu of parkland dedication of a land sale
- consent
valuation
made within
two years of
the consent
application
approval

23.

Minor Variance - 1 zoning provision

$

1,000.00

$

1,000.00

$

24.

Minor Variance - 2 or more zoning provisions

$

1,500.00

$

1,500.00

$

The lesser of: The lesser of:
$803/m of
$803/m of
frontage; OR
frontage; OR
2
$16/m of lot
$16/m2 of lot
area; OR 5% of area; OR 5% of
a land sale
a land sale
valuation made valuation made
within two
within two
years of the
years of the
consent
consent
application
application
approval
approval

Unit

By-law No. 2026-XXX

each

Review
Cycle

Notes

2 (2027)

Requires separate application form, must affect same original
lot and be applied for at the same time as original consent

2 (2027)

2 (2027)

Exempt

The lower rate shall be applied. The calculation shall be
applied to the severed lot(s) where a consent aplication has
been approved.

2 (2027)

Each

Exempt

1,000.00

each

Exempt

2 (2027)

1,500.00

each

Exempt

2 (2027)

Schedule I. - Planning

Page
38 of 50
Page 206
of 304

Schedule I. - Planning
Service or Activity
25.

Pre-Consultation - Standard

2026
$

2,000.00

2027
$

2,000.00

$

By-law No. 2026-XXX

2028

Unit

Applicable
Tax

Review
Cycle

2,000.00

each

Exempt

Per Submission. Same fee for Subdivision, Condominium,
Site Plan, Offical Plan Amendment or Zoning By-law
Amendment pre-consult.

2 (2027)

each

Exempt

A. Development where there is an existing site plan
agreement registered on title and where the applicant is
proposing a minor modification to the existing approvals.
minor modifications are changes to the existing approvals that
do not impact the functionality of the site and do not normally
require changes to existing studies such as stormwater
management report, functional servicing study, traffic impact
study etc.
B. Development on sites without existing site plan agreements
where the proposed development does not alter the existing
site layout including site access, stormwater management
systems, municipal servicing, etc. Changes may include
repainting the existing parking area, providing accessible
parking spaces, entrances, and adding landscaping.

2 (2027)

each
base fee
per lot or
block

Exempt

As per City Official Plan

Exempt

Maximum of $10,000. Would apply if agreement required as
condition of consent as well as draft plan of subdivision.

Notes

26.

Pre-Consultation Fee - Minor Site Plan
Approval

27.

Cost Recovery Fees (peer reviews, etc.)

28.

Final Subdivision Approval and Agreement

29.

Final Condominium Approval and Agreement

$

1,000.00

$

1,000.00

$

1,000.00

each

Exempt

2 (2027)

30.

Exemption Request (Draft Plan of
Condominium)

$

1,200.00

$

1,200.00

$

1,200.00

each

Exempt

2 (2027)

$

1,000.00

$

1,000.00

$

1,000.00

base fee

31.

Part Lot Control By-law

32.

Miscellaneous/Other Agreement

$

1,000.00

$

1,000.00

$

1,000.00

Actual cost
Actual cost
Actual cost
$
5,000.00 $
5,000.00 $
5,000.00
+ $50.00

+ $50.00
Actual costs
plus 20%
admin fee

+ $50.00

+ $50.00
Actual costs
plus 20%
admin fee

+ $50.00

+ $50.00
Actual costs
plus 20%
admin fee

per lot or
block
per
agreement

Schedule I. - Planning

2 (2027)
2 (2027)
2 (2027)

3 (2028)
Exempt

Exempt

Maximum $2000.00 total (base fee + lot or block fee)

3 (2028)
3 (2028)

Page
39 of 50
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Schedule I. - Planning
Service or Activity

33.

Cash-in-lieu of parking

Property Inquiry Requests
34. Planning/Zoning Information (2010-078)
Planning/Zoning Conformity Checks (201035.
078 or 1985-80)
36. Planning/Zoning Information (1976-100)
37. Heritage Registry Notice
Street Furniture/Sidewalk Patios

2026

2027

2028

Unit

By-law No. 2026-XXX
Applicable
Tax

Notes

Review
Cycle

1. Requires an agreement pursuant to the Planning Act that
meets with the satisfaction of the City's Planning Division.
2. Applicable to lands:
a. located with the City's OP River District Commercial
designation; and
b. zoned as C1 zone as defined in the City's Zoning By-law.

3 (2028)

$

6,000.00

$

6,000.00

$

6,000.00

per parking
space

Exempt

$

100.00

$

100.00

$

100.00

each

Exempt

3 (2028)

$

150.00

$

150.00

$

150.00

each

Exempt

3 (2028)

$
$

150.00
25.00

$
$

150.00
25.00

$
$

150.00
25.00

each
each

Exempt
Exempt

3 (2028)
3 (2028)

1. For first-year street furniture, frontage patio and/or curbside
patio.
2. No charge for renewals where there are no changes
proposed to the street furniture or patio layout, and a patio
agreement has been executed with the City and the term of
the agreement has not expired.

38.

Street Furniture, Frontage Patio and/or
Curbside Patio

$

50.00

$

50.00

$

50.00 per business

Exempt

39.

Curb Lane Patio

$

100.00

$

100.00

$

100.00

per stall per
month

Exempt

$

10.00

$

10.00

$

10.00

each

+ HST

$

20.00

$

20.00

$

20.00

each

+ HST

$
$

250.00
200.00

$
$

250.00
200.00

$
$

250.00
200.00

each
each

Exempt
Exempt

3 (2028)
3 (2028)

$

500.00

$

500.00

$

500.00

each

Exempt

3 (2028)

Various Documents and Services
40. Custom Base Maps - Basic (8 1/2 x 14)
Custom Base Maps - detailed customization
41.
(8 1/2X14)
42. Fence Viewers Fee
43. Appeal - Property Standards Order
Appeal - Ontario Land Tribunal - processing
44.
fee

Schedule I. - Planning

Located in a maximum of two (2) on-street parking stalls.

Fee for customized base maps from the City's digital
topographic maps

3 (2028)

3 (2028)
3 (2028)
3 (2028)

Page
40 of 50
Page 208
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Schedule I. - Planning
Service or Activity
45.

2026

2027

2028

$

2,500.00

$

2,500.00

$

$

750.00

$

750.00

$

Appeal - Ontario Land Tribunal - staff
attendance
46.

Unit

first day or
portion
thereof
each
750.00 additional
day

2,500.00

By-law No. 2026-XXX
Applicable
Tax

Notes

Review
Cycle

Exempt

3 (2028)

Exempt

3 (2028)

Notes:
1

47.

For any application where a technical study completed in support of the application is determined by the City of Owen Sound to require a peer review, such peer review will be
coordinated by the City of Owen Sound and paid for by the applicant.

Schedule I. - Planning

3 (2028)

Page
41 of 50
Page 209
of 304

Schedule J. - Public Works
Service or Activity

2026

2027

2028

Unit

By-law No. 2026-XXX
Applicable
Tax

Review
Cycle

Notes

Downtown Sidewalk Snow Removal

1. Downtown Snow Removal Services

Public Works Division - Water/Wastewater
2. Water and Sewer After Hours Call
Sewer Camera Inspections - Private
3.
Property
4. Water Main Tap - 50mm or smaller
5. Water Main Tap - Greater Than 50mm
6. Bulk Water Sales - Administration Fee

$

123.00

$

123.00

$

per standard
storefront
123.00
(8m), per
invoice

$

450.00

$

450.00

$

450.00

each

Exempt

2 (2027)

$

450.00

$

450.00

$

450.00

each

Exempt

2 (2027)

$
$
$

520.00
1,460.00
75.00

$
$
$

530.00
1,490.00
75.00

$
$
$

530.00
1,490.00
75.00

Exempt
Exempt
Exempt

3 (2028)
3 (2028)
3 (2028)

Exempt

Charged on all monthly bulk water invoices.
Bulk water is measured in cubic meters (m3). Sales will
3 (2028)
be rounded to the nearest cubic metre.
1 (2026)

Exempt

2 (2027)

8. Fire Hydrant Use - Water Meter Deposit
Fire Hydrant Use - Backflow Preventer
9.
Deposit

$

150.00

$

150.00

$

150.00

each
each
monthly
first block
rate
each

$

150.00

$

150.00

$

150.00

per use

Exempt

2 (2027)

Water & Sanitary & Storm Connection

$

23,150.00

$

23,650.00

each

Exempt

1 (2026)

Water & Sanitary Connection

$

20,000.00

$

20,500.00

each

Exempt

1 (2026)

Sanitary Sewer connection

$

17,450.00

$

17,800.00

each

Exempt

1 (2026)

10. Sewer Connection Inspection

$

350.00

$

350.00

each

Exempt

Water Connection

$

8,700.00

$

8,900.00

each

Exempt

1 (2026)

Water Service Removal

$

2,400.00

$

2,450.00

each

Exempt

1 (2026)

11. Septage Dumping Fee

$

25.00

$

25.00

per cubic
metre

+ HST

each

Based on
actual
costs.

7. Bulk Water Sales

12.

Maintaining water quality during phased
development

2x

Cost Recovery

2x

Cost Recovery

2x

$

$

350.00

25.00

Cost Recovery

Schedule J. - Public Works

+ HST

For inspection of site servicing or similar.

1 (2026)

For septage hauled and dumped at the City's
Wastewater plant.
Meter and bill at regular water rates. Developer is
responsible for cost of meter. Incurred costs as
determined by staff time and materials not exceeding
actual costs.

1 (2026)

1 (2026)

Page
42 of 50
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Schedule J. - Public Works
13. Contractor/Developer Support

14. New Build Water Meter

15. Supervision of Sanitary repair or connection

Cost Recovery

Cost Recovery

Cost Recovery

Cost Recovery

Cost Recovery

Cost Recovery

By-law No. 2026-XXX

each

Based on
actual
costs.

Actual costs incurred based on staff time not exceeding
1 (2026)
actual costs.

each

Based on
actual
costs.

Actual costs incurred as determined by staff time and
materials not exceeding actual costs, including cost of
meter by size, radio read box and one visit to turn-on
and inspect.

1 (2026)

each

Based on
actual
costs.

Actual costs incurred as determined by staff time and
materials not exceeding actual costs.

1 (2026)

Cost Recovery

Cost Recovery

Cost Recovery

16. Road Closure -Single area set up

$

486.73

$

486.73

$

486.73

per event

+HST

3 (2028)

17. Road Closure - Multiple areas set up
18. Road Closure - Detour set up

$
$

707.96
221.24

$
$

707.96
221.24

$
$

707.96
221.24

per event
per event

+HST
+HST

3 (2028)
3 (2028)

2x

per event

Events*

19. Road Closures and Detours - After Hours

2x

2x

20. Event Barrel Usage
$
4.42 $
4.42 $
4.42
Each
21. Event Barricade Usage
$
13.27 $
13.27 $
13.27
Each
22. *Event Fees including road closures, detours, barrels and barricades are only charged to for-profit events.

Schedule J. - Public Works

+HST
+HST

To set up detour signs
Event fees for road closures and detour set ups are
charged at 2x the rate when required outside of regular 3 (2028)
working hours (7:30 a.m. to 4:00 p.m.)
3 (2028)
3 (2028)
2 (2027)

Page
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Schedule K. - Tax, Water Finance
Service or Activity
Property Tax Division
1.
Tax and Water/Wastewater Certificate
2.
Tax and Water/Wastewater Certificate - Rush
Tax and Water/Wastewater Certificate - Virtual City
3.
Hall

2026

2027

2028

By-law No. 2026-XXX

Unit

Applicable
Tax

$
$

80.00
100.00

$
$

80.00
100.00

$
$

80.00
100.00

Per certificate
Per certificate

Exempt
Exempt

$

70.00

$

70.00

$

70.00

Per certificate

Exempt

Notes

Review Cycle

emailed within 5-14 business days
emailed within 1-3 business days
immediate production through Virtual City Hall; for
approved requestors enrolled in VCH only
only applies to mortgage renewals or properties
without water services i.e. condos - emailed within 514 business days
only applies to mortgage renewals or properties
without water services i.e. condos - emailed within 1-3
business days
For emailed or printed copies
For emailed or printed copies
For emailed or printed copies

2 (2027)
2 (2027)
2 (2027)

4.

Stand Alone Tax Certifcate

$

50.00

$

50.00

$

50.00

Per certificate

Exempt

5.

Stand Alone Tax Certifcate - Rush

$

70.00

$

70.00

$

70.00

Per certificate

Exempt

6.
7.
8.
9.
10.
11.
12.
13.

Statement of Taxes Paid
Detailed Property Tax Statement
Tax Bill Reprint
Ownership Change/Title Change Fee
Mortgage Company Administration Fee
Property Standards amounts added to the Tax roll
Interest On Arrears
Reminder Notice Fee

$
$
$
$
$
$
$

10.00 $
25.00 $
15.00 $
30.00 $
10.00 $
25.00 $
1.25%
15.00 $

10.00 $
25.00 $
15.00 $
30.00 $
10.00 $
25.00 $
1.25%
15.00 $

10.00
25.00
15.00
30.00
10.00
25.00
1.25%
15.00

Per occurrence
Per occurrence
Per bill
Per ownership change
Per property tax acccount
Per occurrence
per month
Per occurrence

Exempt
Exempt
Exempt
Exempt
Exempt
Exempt
Exempt
Exempt

14.

Early Warning Letter Fee

$

25.00

$

25.00

$

25.00

Per occurrence

Exempt

15.

Registered Mail Fee

$

15.00

$

15.00

$

15.00

Per occurrence

Exempt

$

45.00

$

45.00

$

45.00

Per occurrence

Exempt

Cost determined based on staff and legal
expenses, not to exceed full cost
recovery

Per occurrence

Based on
actual costs
incurred

1 (2026)

16. Final Notice Fee - Prior to Tax Sale Registration
Tax Sale Registration Process Fees
Determination if the property is eligible for Sales
Process; obtain description of lands; search title to
determine names of interested parties; prepare Tax
17.
Arrears Certificate; Subsearch title to determine
changes to interested parties; Register Tax Arrears
Certificate

Invoiced bi-annually after interim and final billing

For arrears greater than $100.
Applicable for properties eligible for tax sale
proceedings

2 (2027)

2 (2027)
2 (2027)
2 (2027)
2 (2027)
3 (2028)
3 (2028)
3 (2028)
3 (2028)
3 (2028)
1 (2026)
1 (2026)

For properties eligible for tax sale proceedings

1 (2026)

18.

If cancellation price is paid, prepare and register a tax
arrears cancellation certificate

Cost determined based on staff and legal
expenses, not to exceed full cost
recovery

Per occurrence

Based on
actual costs
incurred

1 (2026)

19.

Cost determined based on staff and legal
If cancellation price is not paid within prescribed time
expenses, not to exceed full cost
frame, Treasurer to send notice to parties in 1 (f). Note:
recovery
statutory declaration to be prepared and retained

Per occurrence

Based on
actual costs
incurred

1 (2026)

Schedule K. - Tax, Water Finance

44 of 50
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of 304

Schedule K. - Tax, Water Finance
Service or Activity

2026

2027

2028

By-law No. 2026-XXX

Unit

Applicable
Tax

Notes

Review Cycle

20.

If extension agreement requested, presentation of
request to Council, preparation of by-law to authorize
agreement for passage by Council and to monitor
agreement.

Cost determined based on staff and legal
expenses, not to exceed full cost
recovery

Per occurrence

Based on
actual costs
incurred

1 (2026)

21.

If cancellation price not paid within required time frame
Cost determined based on staff and legal
of registering tax arrears certificate and no extension
expenses, not to exceed full cost
agreement is in effect, the Treasurer makes statutory
recovery
declaration indicating to whom final notices were sent

Per occurrence

Based on
actual costs
incurred

1 (2026)

22.

Treasurer advertises and sells property

Cost determined based on staff and legal
expenses, not to exceed full cost
recovery

Per occurrence

Based on
actual costs
incurred

1 (2026)

Water Billing Division
23.

Stand Alone Water & Wastewater Certificate

$

30.00

$

30.00

$

30.00

Per certificate

Exempt

24
25.

Water & Wastewater Account Statement/History
Water & Wastewater Bill Reprint

$
$

10.00
15.00

$
$

10.00
15.00

$
$

10.00
15.00

Exempt
Exempt

26.

Water Account Ownership or Tenancy Change Fee

$

30.00

$

30.00

$

30.00

27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.

Interest On Arrears
Reminder Notice Fee
Past Due Notice Fee
Disconnection Notice Fee
Water & Wastewater Arrears Transfer to Tax
Water Disconnect Fee - Non Payment
Water Reconnect Fee
After Hours Turn On/Off Fee
Water Turn off Fee - Seasonal
Water Turn on Fee - Seasonal
Leak adjustment administration fee

$
$
$
$
$
$
$
$
$
$

1.50%
5.00
15.00
35.00
35.00
60.00
50.00
60.00
50.00
50.00
50.00

$
$
$
$
$
$
$
$
$
$

1.50%
5.00
15.00
35.00
35.00
60.00
50.00
60.00
50.00
50.00
50.00

$
$
$
$
$
$
$
$
$
$

1.50%
5.00
15.00
35.00
35.00
60.00
50.00
60.00
50.00
50.00
50.00

Per occurrence
Per bill
Per ownership or tenancy
change
Per month
Per occurrence
Per occurrence
Per occurrence
Per occurrence
Per occurrence
Per occurrence
Per occurrence
Per occurrence
Per occurrence
Per occurrence

38.

Water Mater Inspection Fee

$

75.00

$

75.00

$

75.00

Per occurrence

Exempt

39.

Water Meter Inspection - Missed Appointment Fee

$

75.00

$

75.00

$

75.00

Per occurrence

Exempt

40.

Water Meter Testing Fees

Cost
Recovery

Per occurrence

Exempt

Cost
Recovery

Cost
Recovery

Schedule K. - Tax, Water Finance

Applicable only for properties that do not remit
property taxes to the City of Owen Sound - e.g.
Georgian Bluffs and/or Meaford Properties on City
water services
For emailed or printed copies
For emailed or printed copies

2 (2027)
2 (2027)
2 (2027)

Exempt

3 (2028)

Exempt
Exempt
Exempt
Exempt
Exempt
Exempt
Exempt
Exempt
Exempt
Exempt
Exempt

3 (2028)
3 (2028)
3 (2028)
3 (2028)
3 (2028)
3 (2028)
3 (2028)
3 (2028)
3 (2028)
3 (2028)
3 (2028)

In addition to standard turn on/off fees

Applicable if no indication of water meter functionality
issue if ratepayer requesting appointment; does not
apply for regular service appointments
Applicable if ratepayer requested water meter
inspection appointment is missed
Fee to be applied if meter functionality is confirmed to
be within guidelines

1 (2026)

1 (2026)
1 (2026)

45 of 50
Page 213Page
of 304

Schedule K. - Tax, Water Finance
Service or Activity

2026

2027

2028

By-law No. 2026-XXX

Unit

Applicable
Tax

Per month

Exempt

41.

Water Meter Installation Refusal - Administration Fee

42.

Property owners who refuse installation of an automated water meter and later elect to convert to one must pay the full cost of installation.

$

50.00

$

50.00

$

50.00

Schedule K. - Tax, Water Finance

Notes

Review Cycle
2 (2027)
2 (2027)

46 of 50
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Schedule K. - Tax, Water Finance
Service or Activity

2026

2027

2028

Unit

By-law No. 2026-XXX
Applicable
Tax

Notes

Applicable
Tax

Notes

Review Cycle

Residential Consumption Rates (*For all accounts unless deemed otherwise as a large consumption user by the City)
43.
44.
45.
46.
47.
48.
49.
50.
51.
52.
53.
54.

2026

2027

2028

Unit
3

Usage 0 - 110 m per month

Water Monthly Consumption Charges

Water Monthly Service Charges

3

2026 water
Water and
Water and
and waste
waste water waste water
water rates
rates are
rates are
will be
reviewed and reviewed and
proposed in
set annually set annually
May 2026.

Usage >110 m per month
15 mm (5/8") / per month
18 mm (3/4") / per month
25 mm (1") / per month
38 mm (1.5") / per month
50 mm (2") / per month
75 mm (3") / per month
100 mm (4") / per month
150 mm (6") / per month
200 mm (8") / per month

3

Exempt

1 cubic metre (m ) = 1,000 litres (L)

Exempt

Based on Water Meter Diameter

Exempt

Total Water Charges = Water Monthly Consumption
Charges + Water Monthly Service Charges

55.

Wastewater Charges

56.
57.

All rates shown are for properties within the boundaries of the City of Owen Sound. Rates for properties outside of the City boundaries are double the amounts shown above.
The billing rate for outstanding manual-meter accounts is based on the prior year's average monthly consumption.

58.
59.
60.
61.
62.
63.
64.

Large Consumption Rates (*Only for grandfathered accounts deemed as a large consumption user by the City of Owen Sound)
2026
2027
2028
Unit
Applicable TaxNotes
3
Usage 0 - 110 m per month
Water Monthly Consumption Charges
Exempt
1 cubic metre (m3) = 1,000 litres (L)
3
Usage >110 m per month
2026 water
50 mm (2") / per month
Water and
Water and
and waste
75 mm (3") / per month
waste water waste water
water rates
Water Monthly Service Charges
Exempt
Based on Water Meter Diameter
100
mm (4") / per month
rates are
rates are
will be
150
mm
(6")
/
per
month
reviewed and reviewed and
proposed in
200 mm (8") / per month
set annually set annually
May 2026.
Total Water Charges = Water Monthly Consumption
Wastewater Charges
of Total Water Charges
Exempt
Charges + Water Monthly Service Charges

65.

of Total Water Charges

66.

All rates shown are for properties within the boundaries of the City of Owen Sound. Rates for properties outside of the City boundaries are double the amounts shown above.

67.
68.

Ratepayers shall pay fixed service charges (monthly water service charge + associated sewer surcharge), regardless of if water service has been turned off at the curb.
The billing rate for outstanding manual-meter accounts is based on the prior year's average monthly consumption.

Schedule K. - Tax, Water Finance

47 of 50
Page 215Page
of 304

Schedule K. - Tax, Water Finance
Service or Activity

2026

2027

2028

By-law No. 2026-XXX

Unit

Applicable
Tax

Notes

Review Cycle

Applies to all departments unless a specific fee has
been established

1 (2026)

Finance Division
69.
70.
71.

Photocopy Fee (per page)
Returned/NSF/Stopped Cheque Fee Returned
Payment Processing Fee
Replacement Cheque Fee

$

0.50

$

0.50

$

0.50

Per page

HST Inclusive

$

45.00

$

45.00

$

45.00

Per incident

Exempt

$

25.00

$

25.00

$

25.00

Per cheque

1 (2026)

1 (2026)

Grace for first occurence.
72.

Payment Reallocation Fee

$

20.00

$

20.00

$

20.00

Per payment

Exempt

To redistribute, allocate or transfer payments to
correct account or to refund the payment. Includes
electronic payments.

1 (2026)

73.
74.

Interest on Accounts Receivable
Accounts Receivable Transfer to Tax Roll Fee

1.50%
35.00

$

1.50%
35.00

$

1.50%
36.00

Per month
Per transfer

Exempt
Exempt

all Departments excluding tax and water

$

1 (2026)
1 (2026)

Applied in
accordance Cost determined based on staff and legal expenses,
with actual not to exceed full cost recovery
costs incurred

Cost
Recovery

Cost
Recovery

Cost
Recovery

Per registration

Per agreement

Exempt

Per hour

Exempt

75.

Property Lien Registration Fee

76.

Development Charges Exemption Agreement fee

$ 1,000.00

$ 1,000.00

$ 1,000.00

77.

Detailed Account Analysis

$

$

$

70.00

70.00

70.00

Schedule K. - Tax, Water Finance

1 (2026)

1 (2026)
Including detailed review of tax, water and AR
accounts; not applicable to FOI requests or if due to
billing error

1 (2026)

48 of 50
Page 216Page
of 304

Schedule L. - Transit
Service or Activity
Cash Fares
1. 1 - 5 Years
2. Students
3. All Others
Day Passes
4. Day Pass
5. 10-day Pass
Monthly Passes
6. Pre-School

2026

$
$
$
$

2027

2028

No Charge
No Charge
No Charge
2.75 $
2.75 $
2.75
3.25 $
3.25 $
3.25
9.00
27.00

$
$

No Charge

9.00
27.00

$
$

No Charge

9.00
27.00

Unit

By-law No. 2026-XXX
Applicable
Tax

Review
Cycle

Notes

each
each

Exempt
Exempt
Exempt

2 (2027)
2 (2027)
2 (2027)

each
each

Exempt
Exempt

2 (2027)
2 (2027)

Exempt

3 (2028)

No Charge

7.

Elementary Students

$

37.50

$

37.50

$

37.50

per month

Exempt

Subject to current reduced rate as approved by Council

3 (2028)

8.

High School, College or Mature Student

$

37.50

$

37.50

$

37.50

per month

Exempt

Subject to current reduced rate as approved by Council

3 (2028)

9. Senior Citizen (65+)
10. Adult

$
$

57.50
72.50

$
$

57.50
72.50

$
$

57.50
72.50

per month
per month

Exempt
Exempt

11. Affordable Fare

$

57.50

$

57.50

$

57.50

per month

Exempt

$

165.00

$

165.00

$

165.00

each

Exempt

3 (2028)

Semester Pass
12. Semester Pass
Other Fares
13. Trainers of Dogs from Canine Vision Canada
14. Support person accompanying a person with a disability

3 (2028)
3 (2028)
Requires current ODSP or OW statement or verification
letter for proof of income support

3 (2028)

No Charge

No Charge

No Charge

each

Exempt

1 (2026)

No Charge

No Charge

No Charge

each

Exempt

1 (2026)

Schedule L. - Transit

Page
49 of 50
Page 217
of 304

Schedule M. - Waste
Service or Activity

2026

2027

2028

By-law No. 2026-XXX

Unit

Applicable
Tax

Notes

Review
Cycle

Individual bag tags sold at City Hall, Public Works or the
Library, otherwise tags must be sold in strips of five.

1 (2026)

Waste Management Fees

1.

Bag Tag

$

3.00

$

3.00

$

3.00

each

Exempt

2.
3.

Earth Machine Composter
Kitchen Compost Container

$
$

30.98
6.30

$
$

30.98
6.30

$
$

30.98
6.30

each
each

+HST
+HST

4.

Replacement Green Bin

$

30.98

$

30.98

$

30.98

Schedule M. - Waste

+HST

2 (2027)
2 (2027)
Fee for a replacement green bin. Applies if the bin is not
stored properly or is missing.

2 (2027)

Page
50 of 50
Page 218
of 304

Summary of Fee Changes

Service or Activity
ADMINISTRATIVE
Shelter Fees
CHANGE

A. Animal Control

A. Animal Control - Summary of Fee Changes
2025 Fee Proposed Fee 2026 Rationale and Additional Information
With the new Animal Control Contract, specific fee
amounts are no longer listed in the contract itself;
$
$
therefore the asterisks and note referencing the old
contract have been removed from the By-law.

ADMINISTRATIVE
Release of Ownership Fees
CHANGE

$

FEE CHANGE

Replacement Dog Tag

$

10.00 $

Docupet has implemented a $4.00 per tag processing fee
14.00 to be deducted from the City's remittance for replacement
tags. This fee is being increased to cover this cost.

FEE CHANGE

Replacement Cat Tag

$

10.00 $

Docupet has implemented a $4.00 per tag processing fee
14.00 to be deducted from the City's remittance for replacement
tags. This fee is being increased to cover this cost.

-

$

-

Changed to HST Exempt as per CRA.

1 of 12
Page 219 of 304

Summary of Fee Changes

Service or Activity
ADMINISTRATIVE
Overtime Charges
CHANGE

C. Cemetery

C. Cemetery - Summary of Fee Changes
2025 Fee Proposed Fee 2026 Rationale and Additional Information
Clarification added that the fee is charged for every 0.5
$
115.51 $
121.28 hours worked outside of regular working hours (7:30 a.m.
to 4 p.m.)

2 of 12
Page 220 of 304

Summary of Fee Changes

Service or Activity

FEE
CHANGED

Mobile Food Business License

D. Clerks

D. Clerks - Summary of Fee Changes
2025 Fee Proposed Fee 2026 Rationale and Additional Information

$

250.00

$

Increased by approximately 10% annually over the next 3
years. This is to align with comparator municipalities,
which have fees varying from $240 to $700. Additionally,
275.00
this considers that mobile food businesses do not have to
pay property taxes or building fees to the City as a
general business would.

3 of 12
Page 221 of 304

Summary of Fee Changes

E. Engineering

E. Engineering - Summary of Fee Changes
Service or Activity
2025 Fee Proposed Fee 2026 Rationale and Additional Information
ADMINISTRATIVE Servicing Agreement and Subdivision
Note added that these will be substantially reviewed in
CHANGE
Agreement Preparation Fees
2028 as they are still relatively new fees.

NEW FEE

Servicing or Pre-servicing Agreement
Preparation - Stand Alone Agreement Staff Delegated Minor

NEW FEE

Servicing or Pre-servicing Agreement
Preparation - Stand Alone Agreement Staff Delegated Major

NEW FEE

Capital Contribution or Cost Sharing
Agreement Council approved agreement - $
By-law required

NEW FEE

Design Review - Servicing Agreement
Works Review - Construction Costs less
than $100,000 (where not included in
Development review fees) (Note 1)

$

$

-

$

Now that there is delegated approval for select simple
servicing agreements, these lower fees for these
1,000.00 instances reflect that there is less staff time required for
these as they do not require a council report and
execution.

-

$2,000.00 plus all
legal fees and
agreement
registration*

Now that there is delegated approval for select simple
servicing agreements, these lower fees for these
instances reflect that there is less staff time required for
these as they do not require a council report and
execution.

-

$2,500.00 plus all
legal fees and
agreement
registration*

New agreement types that capture items not included in
the previously noted servicing agreement fees. Formalizes
the fees and provides clarity to developers by having them
listed separately as they were charged under other
agreements/fees previously.

-

New agreement types that capture items not included in
the previously noted servicing agreement fees. Formalizes
4.3% the fees and provides clarity to developers by having them
listed separately as they were charged under other
agreements/fees previously.

NEW FEE

Design Review - Servicing Agreement
Works Review - Construction Costs more
$
than $100,000 (where not included in
Development review fees) (Note 1)

-

New agreement types that capture items not included in
the previously noted servicing agreement fees. Formalizes
2.2% the fees and provides clarity to developers by having them
listed separately as they were charged under other
agreements/fees previously.

NEW FEE

Servicing Agreement - Construction
Security

0%

100%

NEW FEE

CLI-ECA Third party or Peer review
verification

$

$

-

Cost Recovery

Formalizes security in the fees and charges by-law. This
was collected previously as it is best practice.
New fee to recover costs where any third party
engineering verification is required.
4 of 12
Page 222 of 304

Summary of Fee Changes

Service or Activity

NEW FEES

NEW FEES

NEW FEE

E. Engineering

E. Engineering - Summary of Fee Changes
2025 Fee Proposed Fee 2026 Rationale and Additional Information

Temporary Encroachment Permit Fees

New fee structure for temporary encroachment permit
fees, replacing the previous fees that are being removed
(as noted below). The new fee structure simplifies the fees
and ensures cost recovery. These fees were determined
based on recorded average staff time spent
(approximately 3-4 hours per permit issued).
A note has been added to clarify that bulk securities for
national utility providers can be negotiated within
individual agreements.

Municipal Land Occupancy fees

For use of a public roadway, sildewalk, trail, or boulevard
where closures are required for more than 14 days or at
the City's sole discretion. Occupancy fees have been
charged in the past but this is formalizing the process.
These proposed fees are similar to other municipalities.

Municipal Consent

FEE REMOVAL

Previous Temporary Encroachment
Permit Fees

FEE CHANGE

Special Services Applications (admin
fee)

$

-

$

A new fee which has not been charged in the past. There
has been an increase of requests coming in in recent
100.00 years. This fee is cost recovery to cover staff time, and will
be reviewed in 2027 to ensure it is aligned with actual
costs.
Removal of previous fee structure for temporary
encroachment permits as they were an outdated fee
structure and no longer relevant as the listed forms for
each fee are not used. These fees are replaced with a
new fee structure for temporary encroachment permits as
noted above.

$

121.00

$

250.00

Fee increased to reflect actual costs and support cost
recovery.

5 of 12
Page 223 of 304

Summary of Fee Changes

Service or Activity

NEW FEE

E. Engineering

E. Engineering - Summary of Fee Changes
2025 Fee Proposed Fee 2026 Rationale and Additional Information

Site Service Security - Short

$

-

$

These securities are held during site servicing and
returned once the City has inspected the works, except for
15,000.00
10% which is held and returned after 12 months in case of
issues arising.
These securities are held during site servicing and
returned once the City has inspected the works, except for
20,000.00
10% which is held and returned after 12 months in case of
issues arising.

NEW FEE

Site Service Security - Long

$

-

$

FEE CHANGE

Oversize/Overweight Permit - Single
move object or load (admin fee)

$

72.00

$

160.00

FEE CHANGE

Oversize/Overweight Permit - Multiple
move objects or loads - by month or 30
days (maximum) (admin + road review)

$

Fee increased to reflect actual costs and support cost
285.00 recovery. This includes patrol checking the road no less
than 4 times.

FEE CHANGE

Oversize/Overweight Permit - Multiple
move objects or loads - more than 1
month or 30 days up to 1 year
(maximum)

$

145.00

$

Fee decreased as the increased fee above includes the
administrative fee This fee is applied per month for
120.00
subsequent months and does not capture an
administrative fee.

NEW FEE

Oversize/Overweight Permit - Multiple
move objects or loads - by month or 30
days (maximum) Security

$

-

$

150.00

New security deposit, charged per kilometre for an
approved route.

NEW FEE

Oversize/Overweight Permit - Multiple
move objects or loads - more than 1
month or 30 days up to 1 year
(maximum) Security

$

-

$

250.00

New security deposit, charged per kilometre for an
approved route.

NEW FEE

Oversize/Overweight Permit - Multiple
move objects or loads Full City
Movement Security for Fuel and Water
Contractors etc.

$

-

$

1,000.00

$

110.00

Fee increased to reflect actual costs and support cost
recovery.

New security deposit. This one is for bulk fuel or water
contractors and does not include an approved route.

6 of 12
Page 224 of 304

Summary of Fee Changes

Service or Activity

E. Engineering

E. Engineering - Summary of Fee Changes
2025 Fee Proposed Fee 2026 Rationale and Additional Information

Note 1: Total Development/Construction
Cost includes estimated construction
value of on-site and/or off-site works
ADMINISTRATIVE
(excluding dwellings and landscaping),
CHANGE
5% contingency costs, 7% for
Engineering design, administration and
inspection costs, plus HST.

Note added.

7 of 12
Page 225 of 304

Summary of Fee Changes

Service or Activity
FEE
INCREASE
FEE
INCREASE
FEE
INCREASE
FEE
INCREASE

H. Parks and Recreation

H. Parks & Recreation - Summary of Fee Changes
2025 Fee Proposed Fee 2026 Rationale and Additional Information

End Glass Removal

$

34.00

$

46.00 Increased to match actual recorded conversion costs.

Side Glass Removal

$

50.00

$

70.00 Increased to match actual recorded conversion costs.

Wooden Floor Installation/Removal

$

1,350.00

$

1,600.00 Increased to match actual recorded conversion costs.

Post Event Clean Up

$

560.00

$

700.00 Increased to match actual recorded conversion costs.

NEW FEE

Turf Floor Removal/Installation

$

-

$

FEE
REMOVAL

Commercial and Occasional Users Ice
Rental - Permit Cancellation

$

50.00

$

FEE
CHANGE

Merchandise

FEE
REMOVAL

Facility Booking Administration Fee

NEW FEE

Special Event Facility Deposit

20% $

$

$

15.00

-

$

$

New fee respecting the acquisition of the lacrosse turf
1,500.00 flooring in 2026. This fee will be reviewed in 2027 to
ensure it reflects actual conversion costs.
Fee removed as it is not used. If a renter cancels a
reservation within 30 days of the booking, the full rental
fee is charged.
This fee is applied when a concert sells merchandise at a
special event instead of issuing a Hawker Peddler
500.00
License. Fee has been changed to a flat rate so it is no
longer dependent on the amount of merchandise sold.
-

Fee removed as it is not used.

This fee is to tentatively hold dates for special events or
concerts. Once this deposit is recieved and dates are
held, if another booking request were to come in for one
1,000.00 of the held dates the organizer would be contacted and
required to either firm up or release the held date. The
introduction of this fee is to deter organizers from holding
a large number of dates without payment.

8 of 12
Page 226 of 304

Summary of Fee Changes

Service or Activity
FEE
REMOVAL
FEE
REMOVAL
FEE
REMOVAL
FEE
REMOVAL

NEW FEE

H. Parks and Recreation

H. Parks & Recreation - Summary of Fee Changes
2025 Fee Proposed Fee 2026 Rationale and Additional Information

Lacrosse - Youth Non-Resident Card

$

50.00

$

-

Harrison Park Bandshell

$

34.41

$

-

J. Irvine Brown Park Gazebo (Bayshore
Gazebo)

$

33.90

$

-

Boley Memorial Arbour - Harrison Park

$

33.90

$

-

Other Gazebos and Approved Open
Park Spaces

$

-

$

This reduced fee was introduced for the 2025 season
while the Bayshore was under construction and the group
only had access to one facility. Going forward, the regular
Field or Floor Sport Non-Resident fee of $100 applies.
Consolidated into Other Gazebos and Approved Open
Park Spaces Fee (see below).
Consolidated into Other Gazebos and Approved Open
Park Spaces Fee (see below).
Consolidated into Other Gazebos and Approved Open
Park Spaces Fee (see below).

One hourly fee for all small gazebo and other open
spaces. Including but not limited to: Harrison Park
Bandshell, J. Irvine Brown Park Gazebo (Bayshore
35.65 Gazebo), Boley Memorial Arbour, Kelso Beach Gazebo
and Black History Cairn.
A minimum of 2 hour rental, up to a maximum charge of
the cost of 7 hours for the day.

9 of 12
Page 227 of 304

Summary of Fee Changes

Service or Activity

Schedule J. - Public Works

J. Public Works - Summary of Fee Changes
2025 Fee Proposed Fee 2026 Rationale and Additional Information

FEE REMOVALS

Water/Sanitary/Storm Connection fees

NEW FEE

Sewer Connection Inspection

FEE REMOVAL

Water Service Removal

NEW NOTE

Event Fees

$

$

$

-

-

$

Fees for Water/Sanitary/Storm connections to be removed
as the City no longer offers these services. Instead,
contractor is responsible for work and the City inspects it
once complete.

-

350.00 For inspection of sewer services installed by contractor.

$

-

Fee removed as this service is no longer offered.

$

-

Note added to clarify that the new event fees as outlined
below are only charged to for-profit events.

NEW FEE

Road Closure - Single Area Set up

$

-

$

New fee for setting up road closures for events to recover
costs. Fee is for events that require the set up of a single
550.00
area/road closure. Typically this takes 2 staff
approximately 3-4 hours as well as vehicle usage.

NEW FEE

Road Closure - Multiple Area Set up

$

-

$

New fee for setting up road closures for events to recover
800.00 costs. Fee is for events that require the set up of multiple
areas/road closures.

NEW FEE

Detour Required

$

-

$

250.00

New fee for events that require staff to set up detours due
to event road closures.

Event fees for road closures and detour set ups are
2x charged at double the regular rate if required outside of
the regular working hours of 7:30 a.m. to 4:00 p.m.

NEW FEE

Road Closures and Detours - After Hours $

-

NEW FEE

Event Barrel Usage

$

-

$

NEW FEE

Event Barricade Usage

$

-

$

Charged per barrel for events. Barrels were previously
provided free of charge.
Charged per barricade for events. Barricades were
15.00
previously provided free of charge.
5.00

of 12
Page 228 of 10
304

Summary of Fee Changes

Service or Activity

K. Tax, Water Finance

K. Tax, Water, Finance - Summary of Fee Changes
2025 Fee Proposed Fee 2026 Rationale and Additional Information

Finance Division
ADMINISTRATIVE
Returned Payment Processing Fee
CHANGE

$

-

$

-

Fee title changed to reflect more inclusive use.

of 12
Page 229 of 11
304

Summary of Fee Changes

Service or Activity

NEW FEE

Green Bin

M. Waste

M. Waste - Summary of Fee Changes
2025 Fee Proposed Fee 2026 Rationale and Additional Information

$

-

$

Fee for a replacement green bin in cases where the bin is
improperly stored and becomes damaged, or is
missing/stolen. The fee does not apply if the bin is
30.98
damaged by contractor or during snow maintenance by
the City. The fee of $30.98 plus HST ($35.00) recovers
the price that the City pays for the bin.

of 12
Page 230 of 12
304

Staff Report
Report To:

City Council

Report From:

Mason Bellamy, Manager of Public Works & Engineering

Meeting Date:

May 25, 2026

Report Code:

OP-26-030

Subject:

Dedication of Land as Highway - Part 5, Plan 16R-12255

Recommendations:
THAT in consideration of Staff Report OP-26-030 respecting the dedication of
Part 5, Plan 16R-12255 as a highway, City Council directs staff to bring
forward a by-law to dedicate Part 5, Plan 16R-12255 as a highway.

Highlights:







Part 5 of Plan 16R-12255 is a 5-metre parcel that runs parallel to
32nd Street East.
Part 5 was transferred to the City on September 9, 2025, per
Condition 26, Schedule C of the Bayshore Developments Inc.
(previously known as the SkyDev Development) Site Plan
Agreement.
The purpose of Part 5 was parkland dedication for a multi-use trail
to be constructed by the developer as part of the Master Servicing
Agreement dated April 14, 2025.
Part 5 was initially registered as a Park Block, but it has come to
staff’s attention that, in order for the future parcels along 32nd
Street East to have access from a municipally maintained road and
for utilities to cross the block, the cleanest solution is to consolidate
the Park Block into the Road Allowance of 32nd Street East.

Staff Report OP-26-030: Dedication of Land as Highway - Part 5, Plan 16R-12255
Page 1 of 4

Page 231 of 304

Vision 2050 - Strategic Plan Alignment:
Strategic Plan Priority: City Building – Enhancing urban development,
planning and place-making processes to create places and spaces that
contribute to complete communities for existing residents, future residents
and tourists.

Previous Report/Authority:
N/A.

Background:
In 2022, Skyline Developments, operating as Bayshore Street Developments
Inc., started the Site Plan Approval process for 3195 East Bayshore Road.
As part of the development approval process, a Site Plan Agreement was
executed in February 2025. Several conditions were listed in Schedule C of
the Agreement.
Condition 26 of the Agreement, Land Conveyances, contemplated parcels of
land to be dedicated to the City. Further conveyances were agreed to in the
Parkland Dedication Agreement dated September 3, 2025.
Schedule C called for a 5-metre wide, 319.6 metre long strip of land parallel
to the 32nd Street East Right-of-Way to be dedicated to the City. It was to be
classified as Parkland for a 3 metre wide multi-use path, to be constructed
by the developer as described in the Master Servicing Agreement dated April
14, 2025. The path was to be built concurrently with the development’s
offsite works.
Construction of the development is underway, and site servicing, including
utilities, are required to enter the site from 32nd Street East.
Having a parkland block between the Right-of-Way and the adjacent
property has created a complication relating to legal access and thus requires
the dedication of Part 5 as a highway to streamline utility and servicing
access.

Staff Report OP-26-030: Dedication of Land as Highway - Part 5, Plan 16R-12255
Page 2 of 4

Page 232 of 304

Analysis and Options:
City Engineering and Planning staff have reviewed the options with the City’s
solicitor. Two options exist to enable site servicing, access, and utility
servicing.
Option 1: The recommended option – Dedicate Part 5 as a “public highway”
to consolidate it with the Road Allowance.
This option is cost-effective and achieves the objective as Council can
dedicate Part 5 by by-law, which would allow services and utilities to cross
the block as Right-of-Way in conformance with existing franchise
agreements.
Option 2: Grant servicing easements for each service and utility, as well as
an access easement for Bayshore Street Developments Inc. to travel across
Part 5, Plan 16R-12255.
This option would require a considerable amount of staff time and resources
to grant easements to multiple parties. Whether surveyed or blanket
(described) easements, either way, the utility company would need to be
named as the benefitting party, and the owner of the residential parcel would
need an access easement over the City’s land. This approach would have
legal and survey costs and may be considered an encumbrance on any future
sale of the property. It could also introduce additional risk to the City.

Resource Alignment:
Financial Resources
Dedicating Part 5 of Plan 16R-12255 would incur minimal capital or operating
expenses.
Human Resources
This process is estimated to consume a minor amount of staff time and can
therefore be accommodated within the existing work plan. Option 1 is the
least onerous of the two options examined.
Time and Scheduling
This is to be executed immediately upon approval.

Staff Report OP-26-030: Dedication of Land as Highway - Part 5, Plan 16R-12255
Page 3 of 4

Page 233 of 304

Technology and Infrastructure
N/A.

Climate and Environmental Impacts:
There are no anticipated climate or environmental impacts.

Communication and Engagement:
This report has been posted to the City’s website with the agenda in advance
of the meeting.

Report Developed in Consultation With:
Planning staff, external legal counsel

Attachments:
Registered Plan 16R-12255
Reviewed by:
Lara Widdifield, Director of Public Works and Engineering
Submission approved by:
Tim Simmonds, City Manager
For more information on this report, please contact Mason Bellamy, Manager
of Public Works and Engineering at mbellamy@owensound.ca or 519-3764440 ext. 3300.

Staff Report OP-26-030: Dedication of Land as Highway - Part 5, Plan 16R-12255
Page 4 of 4

Page 234 of 304

SCHEDULE
PART

LOT

JUDGES PLAN

1

PART OF 54

22.780

2

PART OF 53

14.709

3

PART OF 53 & 54

0.568

4

PART OF 54

838

ALL OF PIN

AREA(ACRES)

37060-0123

0.014

5

A

7

Received and deposited

0.403

6

B

PLAN 16R-12255
August 7 th, 2025

0.026
PART OF 53

0.012

8

Alana Kinsey

0.001

Representative for the
Land Registrar for the
Land Titles Division of
Grey (No.16)

PART 5

PART 5

PART 8

PART 3

PART 6

PART 7
PART 2

PART 2

PLAN OF SURVEY OF

PART OF LOTS 53 AND 54
JUDGE'S PLAN No. 838
CITY OF OWEN SOUND
COUNTY OF GREY
Scale 1:750
20

B
A

0

20

40 METRES

THE INTENDED PLOT SIZE OF THIS PLAN IS 915 mm IN WIDTH BY 915 mm IN HEIGHT
WHEN PLOTTED AT A SCALE OF 1 : 750.

Stantec Geomatics Ltd.

PART

3

PART 5

PART 7

PART 6

PART 8

METRIC CONVERSION
DISTANCES AND COORDINATES SHOWN ARE IN METRES AND CAN BE
CONVERTED TO FEET BY DIVIDING BY 0.3048.

GRID SCALE CONVERSION
DISTANCES SHOWN ARE GROUND AND CAN BE CONVERTED TO GRID BY
MULTIPLYING BY THE COMBINED SCALE FACTOR OF 0.999578.

BEARING REFERENCE
BEARINGS ARE UTM GRID, REFERRED TO THE CENTRAL MERIDIAN OF ZONE 17
(81°W LONGITUDE), DERIVED FROM OBSERVED REFERENCE POINTS A AND B.
BEARINGS HAVE BEEN ROTATED COUNTERCLOCKWISE ON THE FOLLOWING
PLANS TO ACCOUNT FOR CONVERSION TO GRID BEARINGS:
-

PART 2

PART 6

P2, P3, P4 BY 0° 02' 50"

Legal Legend
DENOTES
DENOTES
DENOTES
DENOTES
DENOTES
DENOTES
DENOTES
DENOTES
DENOTES
DENOTES
DENOTES
DENOTES
DENOTES
DENOTES
DENOTES
DENOTES
DENOTES
DENOTES
DENOTES
DENOTES
DENOTES

IB
SIB
SSIB
CC
CP
WIT
PIN
MEAS
OU
823
H&M
JEL
STANTEC
D1
P1
P2
P3
P4
P5

FOUND MONUMENTS
SET MONUMENTS
IRON BAR
STANDARD IRON BAR
SHORT STANDARD IRON BAR
CUT CROSS
CONCRETE PIN
WITNESS
PROPERTY IDENTIFICATION NUMBER
MEASURED
ORIGIN UNKNOWN
IVAN DINSMORE LTD., O.L.S.
HEWETT & MILNE LTD., O.L.S.
LANTHIER & GILMORE SURVEYING LTD.
STANTEC GEOMATICS LTD.
INSTRUMENT R91914
PLAN 16R-10288
JUDGES PLAN 838
PLAN 16R-4822
PLAN 16R-8717
PLAN OF SURVEY BY STANTEC GEOMATICS
DATED JULY 5TH, 2022, FILE #161630096

PART 1

PART 3

INTEGRATION TABLE
OBSERVED REFERENCE POINTS (ORP) DERIVED FROM GNSS
OBSERVATIONS USING A REAL-TIME CORRECTION SERVICE
AND REFERRED TO UTM ZONE 17, NAD83 (CSRS)(2010).

PART 4

COORDINATES TO URBAN ACCURACY PER S.14(2) O.REG. 216/10

ORP

NORTHING

EASTING

A

4938698.91

506344.17

B

4938611.26

506681.01

COORDINATES CANNOT, IN THEMSELVES, BE USED TO
RE-ESTABLISH CORNERS OR BOUNDARIES SHOWN ON THIS PLAN.

SURVEYOR'S CERTIFICATE
I CERTIFY THAT :
1.

THIS SURVEY AND PLAN ARE CORRECT AND IN ACCORDANCE WITH THE SURVEYS
ACT, THE SURVEYORS ACT, THE LAND TITLES ACT AND THE REGULATIONS MADE
UNDER THEM.

2.

THE SURVEY WAS COMPLETED ON THE 29th DAY OF JULY, 2025.

AUGUST 6, 2025
DATE

JASON FINCH
ONTARIO LAND SURVEYOR

THIS PLAN OF SURVEY RELATES TO AOLS PLAN SUBMISSION FORM NUMBER V109703

Stantec Geomatics Ltd.
CANADA LANDS SURVEYORS
ONTARIO LAND SURVEYORS
SUITE 300, 125 COMMERCE VALLEY DR. W.
MARKHAM, ONTARIO, L3T 7W4
TEL. 416-499-3110
stantec.com
DWN: JF

CHK: JL

DATE: 6-Aug-25

PROJECT: 161630183

Page 235 of 304

Staff Report
Report To:

City Council

Report From:

Lauren Stewart, Purchasing and Claims Coordinator

Meeting Date:

May 25, 2026

Report Code:

CR-26-048

Subject:

Approval of Non-Standard Procurement – Wastewater
Treatment Plant Digestor Clean-Out

Recommendations:
THAT in consideration of Staff Report CR-26-048 respecting the Approval of
Non-Standard Procurement – Wastewater Treatment Plant Digestor CleanOut, City Council:
1.

Approves the non-standard procurement for the Digestor Clean-out
as described in the report at an upset limit of $309,669.93,
including the City’s non-refundable allocation of HST; and

2.

Authorizes the Director of Corporate Services to issue a Purchase
Order to 1000369980 Ontario Inc. o/a Maurice Mechanical and
Saugeen Agri Services Ltd.

Highlights:






Approximately every five years, deleterious materials in the
digestor must be cleaned out to allow for proper tank operation,
especially the biosolids pumps and mixing system.
This project includes an eight-week shutdown period of the
wastewater treatment plant digestor.
During the shutdown period, material must be continuously hauled
and disposed of off site due to the lack of a second digestor.
Staff also take this opportunity to assess and repair critical
equipment that is only accessible when the digestor is offline.

Staff Report CR-26-048: Approval of Non-Standard Procurement – Wastewater
Treatment Plant Digestor Clean-Out
Page 1 of 6

Page 236 of 304

Vision 2050 - Strategic Plan Alignment:
Strategic Plan Priority: The recommendation contributes to core service
delivery or a corporate initiative that enables service delivery for one or more
strategic priorities.

Previous Report/Authority:
N/A.

Background:
Section 33 of By-law No. 2020-022 (Purchasing By-law) permits nonstandard procurement processes under a series of conditions, including the
procurement of goods, services, construction, or consulting services where
only one supplier is able to meet the requirements of the procurement to
ensure compatibility with existing products and where the use of competitive
procurement would cause significant inconvenience or substantial duplication
of costs for the City.
A digestor clean-out at a wastewater treatment plant is a highly specialized,
multi-step operation involving temporarily removing the digestor from
service, removing accumulated biosolids, and restoring it to safe, efficient
operation. The timing, scheduling, and execution of this project is critical and
requires significant coordination between internal staff and specialized
external contractors. Due to the sensitivity of this process, staff are seeking
approval to retain two qualified contractors to perform the work, thereby
minimizing operational risk.
The City currently uses Saugeen Agri Services for biosolids trucking and land
application. The contractor has acquired land and the equipment for
spreading bio-solids. Additionally, they oversee the requirements required for
NASM (Non-Agricultural Source Material) permits and post-application
reporting to the Ministry of the Environment, Conservation and Parks
(MECP).
Maurice Mechanical is a TSSA-licensed contractor responsible for maintaining
the City’s digestor biogas equipment and has previously completed digestor
clean-out work.
Section 34 of the Purchasing By-law requires that non-competitive purchases
greater than $100,000 must be approved by Council.
Staff Report CR-26-048: Approval of Non-Standard Procurement – Wastewater
Treatment Plant Digestor Clean-Out
Page 2 of 6

Page 237 of 304

Analysis and Options:
The digestor has a capacity of approximately 2,000 cubic metres and
receives raw sludge from the primary clarifiers at the Wastewater Treatment
Plant, provides treatment, and produces biogas. The sludge is then
transferred to the two on-site storage tanks and stored until it is removed for
land application.
Approximately every five years, deleterious materials in the digestor must be
cleaned out to allow for proper tank operation, especially the biosolids pumps
and mixing system. Otherwise, rags, plastics and other materials clog those
components, which could result in digestor failure. Such clogging events are
accelerating in frequency; this is expected to be relieved through the
installation of the intermediate bar screens project currently under
construction.
As identified in the capital detail sheet, a temporary shutdown period was
also considered as an opportunity to refurbish or replace the digestor gas
compressor. However, following manufacturer inspection and review of the
accessible equipment, no additional work has been deemed necessary at this
time.
As noted above, the ongoing project related to fine screen replacement,
awarded under Report CR-25-115, at the September 8, 2025 Council
meeting, will mitigate operational and financial risks through decreased
frequency of digestor and storage tank cleanouts, decreased impact on
equipment such as pumps, motors, etc., and staff time to deal with
breakdowns.
The scope of work for the current project includes the following:
Maurice Mechanical will undertake a comprehensive clean-out. This
work includes safely purging the digestor with nitrogen gas to reduce
explosive gas levels prior to access, followed by the removal of the upper
access hatches to complete draining of the unit. Mechanical upgrades will be
completed, including the removal and replacement of three existing gas
valves with new units, and the inspection and cleaning of the vacuum and
pressure relief valves. Minor structural repairs will also be executed, such as
welding damaged pipe supports on the digestor roof, under controlled safety
conditions. Following cleaning and repairs, the digestor will be reassembled
with new gaskets and hardware to ensure proper sealing. Prior to returning
the unit to service, the digestor will be refilled and purged again with
Staff Report CR-26-048: Approval of Non-Standard Procurement – Wastewater
Treatment Plant Digestor Clean-Out
Page 3 of 6

Page 238 of 304

nitrogen to reduce oxygen levels, ensuring safe conditions for reintroduction
of biological material and resumption of normal operations.
Saugeen Agri Services will support plant operations during the
digestor shutdown by providing both sludge haulage and clean-out
services. During the approximately 8-week shutdown period, they will
remove and transport sludge from the facility to an approved receiving site
to maintain continuous plant operations while the digestor is offline. Based
on previous experience, Saugeen estimates that the digestor clean-out itself
will require approximately 40 hours to complete. This work will include the
provision of all required labour, a vacuum system for sludge removal, a
screening plant, and an application unit on standby to manage and process
materials efficiently. This coordinated approach ensures that sludge is
managed safely and effectively throughout both the shutdown and clean-out
phases, while maintaining regulatory compliance and minimizing operational
disruption.

Resource Alignment:
Financial Resources
The approved capital budget for the construction component of this project is
$300,000, funded through wastewater user rates. An additional $50,000
allocation for equipment was included in the capital detail sheet but is not
required at this time, as the existing equipment’s condition does not warrant
replacement.
Total anticipated costs are as follows. Note that as this work will be executed
on a per-unit basis, the total costs are estimated and do not include
applicable tax:
Vendor

Services

Anticipated Costs
(Pre-Tax)

Saugeen Agri Services

Sludge Haulage during
shut down

$149,940

Saugeen Agri Services

Clean-out Services

$117,600

Maurice Mechanical

Mechanical Upgrades
and Repairs

$36,774

Total

$304,314

Staff Report CR-26-048: Approval of Non-Standard Procurement – Wastewater
Treatment Plant Digestor Clean-Out
Page 4 of 6

Page 239 of 304

Human Resources
The proposed contractors have the necessary training, certifications, and
resources to safely and efficiently complete the work. No additional human
resources are required beyond dedicating existing staff time throughout the
shutdown period to ensure appropriate oversight and coordination.
The Purchasing and Claims Coordinator is responsible for preparing,
developing, coordinating, awarding, and executing all phases of bid
opportunities, including Requests for Tenders, Quotations, Proposals, and
Non-Standard Procurement. Additionally, the Purchasing and Claims
Coordinator is responsible for issuing Purchase Orders when necessary.
Relevant department heads or their designates are responsible for preparing
scopes of work, specifications, and managing internal communication related
to procurement requirements.

Time and Scheduling
The timing of this project is critical and requires close coordination between
staff and contractors. The clean-out is scheduled to commence in mid-June
and is expected to span approximately eight weeks, inclusive of haulage,
clean-out activities, and mechanical repairs. Weather conditions may impact
scheduling and could extend the duration of the work.
The previous digestor clean-out conducted in 2021 commenced on June 18
and returned to service on August 6, for a total duration of 49 days at a total
cost of $207,969.89.

Technology and Infrastructure
The wastewater treatment plant currently operates with a single digestor,
which limits operational flexibility and increases risk during required
maintenance activities such as clean-outs. When the digestor is taken offline,
the City must rely on external sludge haulage services and absorb increased
operational costs to maintain compliance and continuity of service.

Climate and Environmental Impacts:
There are no anticipated climate or environmental impacts.
It is important, however, that the work be undertaken during the driest part
of the year to minimize haulage and field application costs. Extraneous flow
during wet seasons can significantly increase total sewage flow into the plant
Staff Report CR-26-048: Approval of Non-Standard Procurement – Wastewater
Treatment Plant Digestor Clean-Out
Page 5 of 6

Page 240 of 304

and, therefore, the number and frequency of loads to be hauled while the
sludge cannot be fully treated and stored.

Communication and Engagement:
This report has been posted to the City’s website with the agenda in advance
of the meeting. There is no anticipated impact to the public.

Report Developed in Consultation With:
Manager of Water and Wastewater
Wastewater Superintendent

Attachments:
None.
Reviewed by:
Jason Hoffman, Manager of Corporate Services
Kate Allan, Director of Corporate Services
Lara Widdifield, Director of Public Works and Engineering
Submission approved by:
Tim Simmonds, City Manager
For more information on this report, please contact Lauren Stewart,
Purchasing and Claims Coordinator at lstewart@owensound.ca or 519-3764440 ext. 1242.

Staff Report CR-26-048: Approval of Non-Standard Procurement – Wastewater
Treatment Plant Digestor Clean-Out
Page 6 of 6

Page 241 of 304

OWEN SOUND HOUSING COMPANY LIMITED
MINUTES OF MEETING
JANUARY 21, 2026
ONLINE
Minutes of the meeting of the Board of Directors held Wednesday, January 21,
2026 online.
PRESENT:

Acting Chair Rod Wyatt, Directors Ellen Anderson,
Marianne
Williams
and
Glen
Henry,
City
Representative Carol Merton, Executive Director
Shari Huber.

ABSENT:

Chair Ruth Loveel Stanners and Director Selwyn
Hicks

COMMENCEMENT:

9:10 am

CLOSED MEETING:

None

CONFLICT OF
INTEREST:

None

REGULAR MEETING:

Page 242 of 304

TREASURER:

Williams
Anderson

THAT Operating Voucher #293 in the amount of
$68,144.42 be approved as presented.

Williams
Anderson

TO receive the Frank Smith Apartment Revenue &
Expenditure Report to December 31, 2025 as
presented.

Williams
Henry

TO receive the Odawa Heights Revenue &
Expenditure Report to December 31, 2025 as
presented.
FINANCE
COMMITTEE:

Williams
Anderson

TO approve the 2026 Frank Smith Apartment
Operating Budget as presented.

Williams
Henry

TO approve the 2026 Odawa Heights Operating
Budget as presented.
EXECUTIVE
DIRECTOR:

No Report

2
Page 243 of 304

OTHER BUSINESS:

Merton asked that an article be circulated to Members
about a City of Waterloo Housing By-Law recently
passed.

NEXT REGULAR
MEETING:

Monday, February 9, 2026 at 9:00 a.m.

ADJOURN:

The meeting was adjourned at 9:40 a.m. by Chair.

__________________________
Rod Wyatt, Acting Chair

__________________________
Marianne Williams, Treasurer

3
Page 244 of 304

OWEN SOUND HOUSING COMPANY LIMITED
MINUTES OF MEETING
FEBRUARY 9, 2026
THE THOMSON AMENITY ROOM
Minutes of the meeting of the Board of Directors held Monday, February 9, 2026
at The Thomson Amenity Room, Owen Sound.
PRESENT:

Chari Ruth Lovell Stanners, Vice Chair Rod Wyatt,
Director Ellen Anderson, Marianne Williams and Glen
Henry, City Representative Scott Greig, Executive
Director Shari Huber.

ABSENT:

Directors Selwyn Hicks and Ellen Anderson

COMMENCEMENT:

10:35 am

CLOSED MEETING:

None

CONFLICT OF
INTEREST:

None

REGULAR MEETING:

Williams
Henry

THAT the minutes of the regular meeting held January
21, 2026 be approved as presented.
BUSINESS FROM
MINUTES:

None

CHAIR:

The Chair welcomed Scott Greig to the Board as City
Representative.

SECRETARY:

No Report

TREASURER:

Williams
Greig

THAT Operating Voucher #294 in the amount of
$204,263.38 be approved as presented.

1
Page 245 of 304

EXECUTIVE
DIRECTOR:

No Report

OTHER BUSINESS:

No Report

NEXT REGULAR
MEETING:

Monday, March 16, 2026 at 9:00 a.m.

ADJOURN:

The meeting was adjourned at 10:45 a.m. by Chair.

__________________________
Ruth Lovell Stanners, Chair

__________________________
Rod Wyatt, Vice Chair

2
Page 246 of 304

OWEN SOUND HOUSING COMPANY LIMITED
MINUTES OF MEETING
MARCH 16, 2026
THE THOMSON AMENITY ROOM
Minutes of the meeting of the Board of Directors held Monday, March 16, 2026 at
The Thomson Amenity Room, Owen Sound.
PRESENT:

Chari Ruth Lovell Stanners, Vice Chair Rod Wyatt,
Director Ellen Anderson, Marianne Williams and Glen
Henry, City Representative Scott Greig, Executive
Director Shari Huber.

ABSENT:

Directors Selwyn Hicks and Ellen Anderson

COMMENCEMENT:

9:00 am

CLOSED MEETING:

None

CONFLICT OF
INTEREST:

None

REGULAR MEETING:

Wyatt
Williams

THAT the minutes of the regular meeting held
February 9, 2026 be approved as presented.
BUSINESS FROM
MINUTES:

None

CHAIR:

Chair spoke of Boil Water Precautionary Advisory.
This along with other policy updates will be addressed
during Strategic Planning this year.

SECRETARY:

Wyatt
Henry

TO receive the 2025 BakerTilly Audit Engagement
letter as circulated.

1
Page 247 of 304

TREASURER:

Williams
Greig

THAT Operating Voucher #295 in the amount of
$61,059.69 be approved as presented.
EXECUTIVE
DIRECTOR:

Wyatt
Henry

TO receive 2025 BakerTilly Fraud Questionnaire as
circulated.
OTHER BUSINESS:

Discussion about the grounds and dog droppings.
Staff to investigate dog drop bags and dispensing
equipment.

NEXT REGULAR
MEETING:

Monday, April 20, 2026 at 9:00 a.m.

ADJOURN:

The meeting was adjourned at 9:35 a.m. by Chair.

__________________________
Ruth Lovell Stanners, Chair

__________________________
Rod Wyatt, Vice Chair

2
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OWEN SOUND HOUSING COMPANY LIMITED
MINUTES OF MEETING
APRIL 20, 2026
THE THOMSON AMENITY ROOM
Minutes of the meeting of the Board of Directors held Monday, April 20, 2026 at
The Thomson Amenity Room, Owen Sound.
PRESENT:

Chari Ruth Lovell Stanners, Vice Chair Rod Wyatt,
Director Ellen Anderson, Marianne Williams and Glen
Henry,
City
Representative
Scott
Greig,
Administrative Assistant Heather Jolley

ABSENT:

Director Selwyn Hicks

GUEST:

Gwynne Potter, Auditor
BakerTilley

COMMENCEMENT:

9:00 am

CHAIR:

Chair welcome Gwynne Potter from BakerTilley.

AUDIT:

Gwynne Potter presented draft 2025 financials for
Owen Sound Housing Company Limited. The Auditor
noted appreciation to staff for their preparation of the
financials throughout the year and during the audit
work.

Anderson
Williams

TO accept the 2025 financial audit as presented by
BakerTilley.
Gwynne Potter left the meeting at this point.
CLOSED MEETING:

Wyatt
Henry

TO move into closed session to discuss one matter
regarding advice that is subject to solicitor-client
privilege, including communications necessary for that
purpose.

1
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Williams
Henry

TO move out of Closed session.
CONFLICT OF
INTEREST:
REGULAR MEETING:

None

Williams
Greig

THAT the minutes of the regular meeting held March
16, 2026 be approved as presented.
BUSINESS FROM
MINUTES:

CHAIR:

A preliminary review of Strategic Plan will be
scheduled for May 11, 2026 immediately following the
regular Board meeting. If deemed necessary after that
meeting, Centre for Organizational Effectiveness will
be contacted to assist.
Chair noted that a timing conflict has occurred with a
Board member and current monthly meeting dates.
Chair suggested changing meeting dates to 2nd
Monday of each month. Anderson suggested a start
time of 9:30 a.m. to accommodate all members and
staff.

Williams
Anderson

TO change the monthly meeting date to the second
Monday in a month with a start time of 9:30 a.m.
SECRETARY:

No Report

2
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FINANCE:

Williams
Wyatt

THAT Operating Voucher #296 in the amount of
$230,126.83 be approved as presented.

Williams
Anderson

TO receive Frank Smith Comparative 3 Month Income
Statement as circulated.

Williams
Anderson

TO receive Odawa Heights Comparative 3 Month
Income Statement as circulated.
EXECUTIVE
DIRECTOR:

No Report

OTHER BUSINESS:

None

NEXT REGULAR
MEETING:

Monday, May 11, 2026 at 9:30 a.m.

ADJOURN:

The meeting was adjourned at 9:53 a.m. by Chair.

__________________________
Ruth Lovell Stanners, Chair

__________________________
Rod Wyatt, Vice Chair

3
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Minutes
River District Board of Management
March 11, 2026, 5:30 p.m.
City Hall - 808 2nd Avenue East - Council Chambers
MEMBERS PRESENT: Chair Dave Parsons
Vice Chair Richard Thomas
Councillor Travis Dodd (via video)
Member Tim Dwyer
Member Kathy Hannen
Member Olivia Legate
MEMBERS ABSENT:

Member Adrienne Robinson
Member Jen Smith

STAFF PRESENT:

Pam Coulter, Director of Community Services
Constable James Giles, Owen Sound Police Service
Viveca Gravel, River District Coordinator
Jacklyn Iezzi, Senior Planner
Staci Landry, Deputy Clerk
_____________________________________________________________________

1.

CALL TO ORDER
Chair Parsons called the meeting to order at 5:30 p.m.

2.

MOTION TO MOVE INTO CLOSED SESSION
RD-260311-001
"THAT the River District Board of Management now move into 'Closed Session' to
consider one matter regarding personal matters about identifiable individuals
respecting an appointment to the River District Board of Management."
The Board moved into the Closed Session at 5:31 p.m.
1

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3.

REPORTING OUT OF CLOSED SESSION
Chair Parsons advised that the Board returned to the open session at 5:38 p.m.
During the Closed Session, the Board discussed one matter regarding personal matters
about identifiable individuals respecting an appointment to the River District Board of
Management and direction was provided to staff.

4.

5.

CALL FOR ADDITIONAL BUSINESS
4.a

Member Legate Re: Citizens on Patrol 2026 Funds

4.b

Member Dwyer Re: River District Vacancy

4.c

River District Coordinator Re: Poster Kiosk Update

DECLARATIONS OF INTEREST
There were no declarations of interest.

6.

CONFIRMATION OF MINUTES
6.a

Minutes of the River District Board of Management meeting held on January 14,
2026
RD-260311-002
"THAT the minutes of the River District Board of Management meeting held
on January 14, 2026 be approved as printed."

6.b

Minutes of the River District Board of Management Special meeting held on
February 4, 2026
RD-260311-003
"THAT the minutes of the River District Board of Management Special
meeting held on February 4, 2026 be approved as printed."

7.

DEPUTATIONS AND PRESENTATIONS
7.a

Presentation from the Senior Planner Re: Draft Sidewalk Patio Guidelines
The Senior Planner provided a PowerPoint presentation respecting the draft
updated Sidewalk Patio Guidelines, which incorporate guidance from the Ontario
Traffic Council, including requirements for roadside barriers for patios located in
on-street parking spaces. Ms. Iezzi advised that the draft guidelines are intended
2

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to ensure patios within the City’s right-of-way support universal accessibility,
public safety, and an attractive streetscape. They apply city-wide but are only
permitted where commercial uses are allowed under the Zoning By-law and
where sufficient right-of-way space exists.
Ms. Iezzi noted that applications must be submitted annually between February 1
and April 1, with approvals issued between April 1 and April 30; applications
received after this date may not be processed as quickly. Approved patios may
operate from May 1 to October 31, with approval authority delegated to the
Director of Community Services and the City Manager.
Ms. Iezzi advised that the draft guidelines permit frontage, curbside, and curb
lane patios, require an accessible pedestrian route on sidewalks, and require
operators to comply with applicable regulations, maintain the patio area, and
remove all patio elements at the end of the season. Patios located in parking or
curb lanes must install curbside barriers (and, where required, crash cushions) at
the operator’s expense and provide at least one garbage receptacle.
Ms. Iezzi advised that a streamlined application process will be implemented for
sidewalk patio permits in subsequent years where no changes to the previously
approved patio layout are proposed. Ms. Iezzi noted that the draft guidelines will
be approved as a by-law to provide a mechanism for enforcement should a patio
be placed illegally within the municipal right-of-way.
Ms. Iezzi outlined the anticipated timeline for consideration of the Sidewalk Patio
Guidelines, noting that a staff report will be presented to the Community Services
Committee on March 18, followed by consultation with the Grey County Joint
Accessibility Advisory Committee on April 2. A recommendation report
incorporating received feedback will be presented to the Community Services
Committee on April 22, followed by consideration by City Council on May 11, and
anticipated by-law adoption on May 25.
In response to a question from the Board, Ms. Iezzi advised that the estimated
cost for barriers represents the total cost for the patio season (May 1 to October
31) based on a patio occupying one on-street parking stall.
8.

PUBLIC FORUM
There were no questions or comments from the public.

9.

CORRESPONDENCE RECEIVED FOR WHICH DIRECTION IS REQUIRED
There were no correspondence items presented for consideration.

3

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10.

REPORTS
10.a

Verbal Report from the Owen Sound Police Service Re: Police Update
Constable Giles, member of the Community Oriented Response Unit (CORE),
reported that the Owen Sound Police Service (OSPS) completed 95 hours of foot
patrol in the River District in January and 113 hours in February.
Constable Giles noted that two River District businesses were recently victims of
break-and-enter incidents. The individual responsible for both offences has been
located, charged, and is currently being held pending bail.
RD-260311-004
"THAT in consideration of the Verbal Report provided March 11, 2026, from
Constable James Giles respecting a Police Update, the River District Board
of Management receives the Verbal Report for information purposes."

10.b

Report CS-26-017 from the River District Coordinator Re: Non-Eligible Collection
Survey Results and Next Steps
The River District Coordinator provided an overview of the report.
In response to a question from the Board, Ms. Gravel advised that she has had
discussions with the Owen Sound & District Chamber of Commerce. Ms. Gravel
noted that the River District provides an opportunity to adopt a more coordinated
approach through internal communication.
In response to a question from the Board regarding recycling for businesses with
residential units above, the Director of Community Services advised that an
education initiative will be undertaken. Ms. Coulter noted that if recycling is found
to contain items originating from a business, further action may be pursued.
Businesses will be given the opportunity to collaborate on a collection method,
which is expected to support compliance.
RD-260311-005
"THAT in consideration of Staff Report CS-26-017 respecting the NonEligible Collection Survey Results and Next Steps, the River District Board
of Management directs the River District Coordinator to connect River
District businesses who are interested in a cooperative program so those
businesses may make plans for non-eligible collections as of April 1, 2026."

4

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10.c

Verbal Report from the Board Treasurer Re: Board Finances
The Board Treasurer advised that the total balance of all accounts is $171,812.
Ms. Hannen noted that she has provided information to the City’s Director of
Corporate Services regarding the gift certificate account balances, and actions
are being taken to address this matter.
RD-260311-006
"THAT in consideration of the Verbal Report provided March 11, 2026, from
the Board Treasurer respecting Board Finances, the River District Board of
Management receives the Verbal Report for information purposes."

11.

MATTERS POSTPONED
There were no matters postponed.

12.

MOTIONS FOR WHICH NOTICE WAS PREVIOUSLY GIVEN
There were no motions for which notice was previously given.

13.

CORRESPONDENCE PROVIDED FOR INFORMATION
13.a

Memorandum from the Deputy Clerk Re: 2026 River District Budget

13.b

Letter from the Chair, River District Board of Management Re: Partnership with
the Beth Ezekiel Synagogue - Safer and Vital Communities Grant Application

13.c

Letter from the Coordinator, Owen Sound Police Service Citizens on Patrol Re:
Donations from the Board

13.d

Final approvals issued for the following Business Licences:


The Vintage Magpie, a home décor business located at 777 2nd Avenue
East



Cheo Taminang Jude Ngwa is the new owner of Jude's African Caribbean
Groceries/Beauty, a retail fashion and Caribbean grocery store at 154
10th Street East



Maple Leaf Cannabis, a retail cannabis store located at 1047 2nd Avenue
East

RD-260311-007
"THAT in consideration of correspondence provided for information
purposes listed on the March 11, 2026 River District Board of Management
5

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(RDBM) agenda, the RDBM receives items 13.a to 13.d for information
purposes."
14.

DISCUSSION OF ADDITIONAL BUSINESS
14.a

Citizens on Patrol 2026 Funds
Member Legate inquired whether the $1,154.80 donation returned by the Owen
Sound Police Service Citizens on Patrol could be allocated to the approved oneyear pilot program for the Events and Activations Team.
The Director of Community Services advised that these funds were previously
removed from the approved 2026 budget and are therefore not available for use.

14.b

River District Vacancy
Member Dwyer noted that he counted 12 vacancies along 2nd Avenue East
between 8th and 10th Streets East, an increase over the past year. He inquired
what measures the Board and the City could take to proactively attract
businesses to the River District, emphasizing the importance of preventing the
area from appearing more vacant than occupied.
The Director of Community Services advised that the River District Coordinator is
updating maps of the River District storefronts, which will be shared with the
Board. Ms. Coulter noted that the City works with the Board on activations and
events, beautification, and maintenance, including a newly established service
level. Programs such as the Community Improvement Plan and associated
grants are available to support businesses, along with complimentary River
District parking, enhanced snow removal, and other services. Ms. Coulter noted
that updates to the Official Plan and Zoning By-law are being considered to allow
minor expansions in the River District without additional parking requirements.
Additional initiatives include sidewalk patios, marketing and promotion, City-led
events within the River District, and monitoring store vacancies.
Ms. Coulter further advised that the River District Action Plan will be updated this
year, incorporating public engagement and business surveys. A recent Council
report highlighted various actions, including progress on the Farmers’ Market
washroom and grants for street-level enhancements. Ms. Coulter noted that a
trial project with Grey County and the Supportive Outreach Services (SOS)
program has had a positive impact in the River District.
Ms. Gravel added that efforts are underway to engage the public and support
new business development, including connecting prospective business owners
with the Business Enterprise Centre and the City's Planning Division for the
Community Improvement Plan. Ms. Gravel emphasized the ongoing commitment
to maintaining the River District as a safe and welcoming environment.
6

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14.c

Poster Kiosk Update
The River District Coordinator advised that a local supplier has been engaged to
construct the poster kiosk, using a design similar to the original. Installation is
expected to be completed before the end of the summer season.

15.

NOTICES OF MOTION
There were no notices of motion.

16.

ADJOURNMENT
The business contained on the agenda having been completed, Chair Parsons
adjourned the meeting at 6:24 p.m.

7

Page 258 of 304

Correspondence Items Presented for Information
May 25, 2026
1)

Correspondence from AMO Re: AMO Policy Update – Advocacy on Bill 98 and
Potential Amendments to the Police Record Checks Reform Act.

2)

Correspondence from the Minister of the Environment, Conservation and
Parks Re: Minister’s Direction under Section 1.14 of the Conservation
Authorities Act (re: temporary restrictions).

3)

Correspondence from the Deputy CAO/Director of Corporate Services,
Township of Springwater Re: Provincial Bill 100 – Better Regional Governance
Act, 2026.

4)

Correspondence from the Clerk/Director of Legislative Services, Clearview
Township Re: Public Sector Salary Disclosure Inflation Adjustments.

5)

Correspondence from the Deputy Clerk, Town of Bruce Mines Re: Bill 97, Plan
to Protect Ontario Act (Budget Measures), 2026 – Schedule 7.

6)

Correspondence from the City of Richmond Hill Re: Integrated Living and
Participation Model for Adults with Developmental Disabilities.

7)

Correspondence from the Clerk, County of Prince Edward Re:
a)

Vacant Commercial Storefront Tax.

b)

Improved Accessibility to Home Insurance for Owners of Properties
Designated under the Ontario Heritage Act.

Page 259 of 304

Item 1

AMO Policy Update – Advocacy on Bill 98 and Potential
Amendments to the Police Record Checks Reform Act
Top Insights
• AMO supports measures in Bill 98 that enable more consistent and
timely development approvals, and enshrine in legislation that municipal
water and wastewater corporations must remain publicly owned.
• AMO welcomes provincial changes to help reduce wait times for police
record checks, including vulnerable sector checks, in direct response to
AMO's advocacy.

Bill 98: AMO Delivers Remarks to Standing Committee
Last week, AMO’s Director of Policy and Government Relations delivered
remarks to a legislative standing committee on Bill 98, Building Homes and
Improving Transportation Infrastructure Act, 2026, which if passed would:
•

Streamline land-use planning by standardizing official plans,
restricting the use of enhanced development standards, and set
minimum lot sizes to support more urban density.

•

Introduce a regulatory framework for communal water and
wastewater systems and enshrine in legislation the public ownership
of municipal water and wastewater corporations.

Page 260 of 304

•

Extend the One Fare program into Hamilton and Halton Region, and
develop a framework for the Northlander Rideshare Pilot.

The province consulted on many of these measures before introducing the
Bill, and many reflect AMO’s feedback, including ensuring water and
wastewater corporations remain publicly owned. We are also pleased to see
the province work with willing municipalities to test and refine standardized
Official Plans before mandatory roll-out across the sector.
At Standing Committee, AMO made recommendations to the province about
Bill 98 including:
1. Listening to technical feedback from municipal planners about how to
implement and balance streamlined planning with flexible tools for
municipalities to effectively manage growth and meet local needs.
This will ensure changes to rules like minimum lot size and
development standards do not undermine important considerations
like stormwater mitigation and emergency responder access to
homes.
2. Ensuring the communal servicing framework provides clarity and
consistency without creating unfair advantages for private systems or
long-term liabilities to municipalities. This will help make sure that
private systems do not undermine long-term infrastructure planning
and financing.
service integration.
Province Speeding Up Police Record Checks
The provincial government announced it will introduce legislation to amend
the Police Record Checks Reform Act, 2015, to help reduce the wait times
for vulnerable sector checks.
In December, AMO submitted comments to the province encouraging the
government to consider standards that would improve timeframes and

Page 261 of 304

processing times for record checks, especially vulnerable sector checks.
AMO will review the legislation in more detail, but welcomes the province’s
proposed changes and is encouraged that the government is acting in
response to AMO's advocacy to help address some of the operational
challenges that municipalities have been experiencing.
An online version of this Policy Update is also available on the AMO Website.

Page 262 of 304

Item 2

Ministry of the Environment,
Conservation and Parks

Ministère de l'Environnement,
de la Protection de la nature et des
Parcs

Office of the Minister

Bureau du ministre

777 Bay Street, 5th Floor
Toronto ON M7A 2J3
Tel.: 416 314-6790

777, rue Bay, 5e étage
Toronto ON M7A 2J3
Tél. : 416 314-6790

357-2026-1281
May 1, 2026
TO:

Conservation Authorities Chairs, GMs/CAOs, and municipalities

SUBJECT: Minister’s direction under section 1.14 of the Conservation Authorities Act
(re: temporary restrictions)
I am writing with regards to the transition of Ontario’s conservation authority system
to a consolidated regional model. The Plan to Protect Ontario Act (Budget Measures),
2026 received Royal Assent on April 24, 2026 and pursuant to my authority under
section 1.14 of the Conservation Authorities Act (CAA), I am issuing a direction to
conservation authorities – please see attached to this letter as Attachment A (the
“Direction”).
The intention of this Direction, which is effective from May 1, 2026 to the transition date
under the CAA (i.e., February 1, 2027 or such later date as may be prescribed by the
regulations), is to apply temporary restrictions on significant financial, asset or
employment decisions to mitigate risk and ensure a stable transition to the new regional
structure.
This Direction applies to certain conservation authority decisions related to: governance,
organizational or staffing changes; the acquisition and disposition of lands; significant
capital transactions; and the provision or acquisition of goods or services. For the
decisions specified in this Direction, conservation authorities will be required to seek
authorization from the chief executive officer of the Ontario Provincial Conservation
Agency (or the Chief Conservation Executive of the Ministry of the Environment,
Conservation and Parks if the chief executive officer has not yet been appointed),
before the authority can make the decision. This Direction applies to all current
conservation authorities, as listed in Appendix A to the attachment. Further guidance on
the process to obtain authorization is set out in Appendix B to the attachment. The CAA
provides that if an authority makes a decision in contravention of a direction issued
under clause 1.14 (1) (a), the authority’s decision has no effect and any agreement that
the authority enters into that is in contravention of the direction is void.
…2
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Page 2.
These measures are not intended to interfere with the regular day-to-day business and
operations of conservation authorities. If you are contemplating whether or not this
Direction applies to a conservation authority decision under consideration, if you have
any questions regarding this Direction, or if you are looking to request authorization for
a conservation authority decision that may be covered under this Direction, please
contact the Chief Conservation Executive at CCEO@ontario.ca and copy the
Conservation Authorities Section at the Ministry of the Environment, Conservation and
Parks at ca.office@ontario.ca.
Continuity for communities is a core principle of this transition. These time-limited
measures are intended to ensure there aren’t any service disruptions during transition
and to ensure that the transition to consolidation is smooth and successful with minimal
disruptions to conservation authorities’ governance, programs and services.
Thank you for your continued leadership and collaboration as we work to improve the
conservation authority system in Ontario.
Sincerely,

Todd McCarthy
Minister of the Environment, Conservation and Parks
Enclosures
c:

The Honorable Rob Flack, Minister of Municipal Affairs and Housing

Page 264 of 304

Attachment A
Minister’s Direction Issued Pursuant to Section 1.14 of the Conservation
Authorities Act
(this “Direction”)
Section 1.14 of the Conservation Authorities Act provides the Minister of the
Environment, Conservation and Parks with the authority to issue a direction to a
conservation authority in relation to various matters for the purpose of facilitating the
transition to a regional watershed-based framework for conservation authorities. The
types of directions that can be issued by the Minister are set out in clauses 1.14 (1) (a)
to (d):
(a) prohibiting the authority from making a decision in relation to its exercise of any
of its powers under this Act or any other Act in the circumstances specified in the
direction and subject to any specified conditions;
(b) requiring the authority to give notice, in accordance with the direction, of a
decision that it has made;
(c) requiring the authority to send notices under subsection 25 (2), 27 (3) or 27.2 (3)
by the date specified in the direction;
(d) governing budgetary and apportionment matters relating to the authority that are
otherwise addressed in a regulation made under clause 40 (1) (c), (e) or (f) or
clause 40 (3) (k).
Section 1.14 further provides that an authority that receives such a direction shall
comply with the direction within the time specified in the direction.
If an authority makes decision in contravention of a direction issued under clause 1.14
(1) (a), the authority’s decision has no effect and any agreement that the authority
enters into that is in contravention of the direction is void.

Pursuant to the authority of the Minister of the Environment, Conservation and Parks
under clauses 1.14 (1) (a) and (b), the conservation authorities set out under Appendix
“A” to this Direction (the “authorities” or each, an “authority”) are hereby directed as
follows:
Decisions prohibited unless authorization obtained (direction issued under
clause 1.14 (1) (a))
1. Commencing on the Effective Date and until the transition date, an authority is
prohibited from making a decision to do any of the following unless the authority
obtains written authorization from the chief executive officer of the Ontario Provincial
Conservation Agency (“OPCA CEO”) in accordance with the conditions set out in
paragraph 4:

Page 265 of 304

i.

Amending an authority’s by-laws made under section 19.1 of the CAA, unless
the amendment is administrative in nature and does not affect the substance
or legal effect of the by-law (e.g. updating references, dates, and terminology;
name or title changes; and making obvious corrections where the intended
meaning is clear).

ii.

Any of the following related to employment:
a. Terminating the employment of a permanent or temporary employee
who serves in a senior leadership position, including the authority’s
chief administrative officer or general manager, its secretary
treasurer, and any departmental directors if applicable.
b. Filling a vacancy for (i.e. temporarily or permanently) or making any
changes to the terms and conditions of employment for any senior
leadership position as referred to in sub-subparagraph a.
c. Terminating the employment of any employee who serves in a
leadership position related to or who are essential to the provision of
the following mandatory programs and services described in the
following provisions of O. Reg. 686/21 made under the CAA: flood
forecasting and warning (section 2), ice management (section 4),
infrastructure (section 5), plan reviews (sections 6 and 7) and the
administration and enforcement of Parts VI and VII of the CAA
(section 8).
d. Increasing the total number of employees of the authority unless the
increase was already included in the authority’s approved final
budget for the 2026 calendar year.

iii.

Changing the organizational structure of the employees of the authority,
including creating, merging, or eliminating departments.

iv.

Acquiring, by purchase, lease or otherwise, any land or to sell, lease or
otherwise dispose of any land owned by the authority.

v.

Acquiring services from a person or body where:
a. the duration of the provision of the service exceeds 2 years in length,
or
b. the total cost of the service exceeds the lesser of $500,000 and 5%
of the authority’s operating expenses, as reported in the authority’s
most recent audited financial statement.
This does not include a decision to renew or extend an agreement for a
service that a person or body was providing to the authority prior to the
Effective Date.

Page 266 of 304

vi.

Providing a service to a person or body where:
a. the duration of the provision of the service exceeds 2 years in length,
or
b. the total amount to be charged for the service exceeds the lesser of
$500,000 and 5% of the authority’s revenues, as reported in the
authority’s most recent audited financial statement.
This does not include a decision to, renew or extend an agreement for a
service that the authority was providing to the person or body prior to the
Effective Date.

vii.

Incurring a capital cost in connection with a project or purchasing, leasing or
otherwise acquiring personal property, including materials, equipment and
vehicles, where:
a. in the case of a lease, the duration of the term of the lease exceeds 2
years in length,
or
b. the total amount of the capital cost or purchase, lease or other
acquisition would exceed the lesser of $500,000 and 5% of the
authority’s tangible capital assets, as reported in the authority’s most
recent audited financial statement.
This direction does not apply if the capital cost or acquisition is
contemplated for a particular program or service identified in the
authority’s approved final budget for the 2026 calendar year and the total
capital cost or acquisition amount is within the budgeted amount for the
program or service.

viii.

Selling, leasing, or otherwise disposing of or dealing with personal property,
including materials, equipment and vehicles, where:
a. in the case of the lease, the duration of the term of the lease exceeds
2 years in length,
or
b. the total amount of the lease or other disposition or dealing would
exceed the lesser of $500,000 and 5% of the authority’s tangible
capital assets, as reported in the authority’s most recent audited
financial statement.

2. Despite paragraph 1, sub-paragraphs 1. v to viii do not apply to a decision of an
authority that is made for the purpose of alleviating an immediate danger to human
life, the health of any persons, or to property.

Page 267 of 304

3. For greater certainty, paragraph 1 does not apply to a decision of an authority to
execute an agreement that has the effect of implementing a decision made by the
authority before the Effective Date.
4. The following conditions must be satisfied before an authority is authorized to make
a decision that is subject to paragraph 1:
i.
ii.

The authority must request authorization from the OPCA CEO to make the
decision, in accordance with paragraph 5 of this Direction.
The authority must receive written authorization from the OPCA CEO to make
the decision. If authorization for the request is granted only in part, the
authority must ensure that its decision does not exceed the scope of the
authorization.

5. For the purposes of paragraph 4, the authority must request authorization to make a
decision that is subject to paragraph 1 by submitting the following information to the
OPCA CEO:
i.

ii.
iii.
iv.

A description of the decision that the authority is seeking authorization to
make, including details of the proposed decision and why the proposed
decision is a decision that is subject to paragraph 1.
An explanation for why authorization should be granted, including any risks
associated with deferring the proposed decision until after the transition date.
Any information about relevant dates for the proposed decision, including any
considerations around urgency or the time-sensitive nature of the proposed
decision.

6. The authority must provide any additional information about the request to the OPCA
CEO at the OPCA CEO’s request.
Notice of a decision that an authority has made to address an emergency
(direction issued under clause 1.14 (1) (b))
7. Commencing on the Effective Date and until the transition date, where the authority
makes a decision that is not subject to paragraph 1 by reason that the decision is
made for the purpose of alleviating an immediate danger to human life, health, or
property, the authority must give notice to OPCA CEO within 3 business days after
making the decision.
8. The notice mentioned in paragraph 7 must describe the decision that was made and
explain how the decision that was made for the purpose of alleviating an immediate
danger to human life, the health of any persons, or to property.

Page 268 of 304

General
9. In this Direction, a reference to the OPCA CEO means the Chief Conservation
Executive of the Ministry of the Environment, Conservation and Parks, if a chief
executive officer of OPCA has not yet been appointed.
10. In this Direction, a reference to an authority’s approved final budget for the 2026
calendar year means the authority’s final budget for the 2026 calendar year that was
approved prior to the Effective Date. For greater certainty, if an authority has not yet
approved its final budget for the 2026 calendar year prior to the Effective Date, the
authority does not have an approved final budget for the 2026 calendar year for the
purposes of this Direction.
11. The authority must ensure that any employee of the authority who is responsible for
or involved in making a decision that is subject to this Direction is made aware of this
Direction, and the authority must require these employees to take all steps
necessary to ensure the authority complies with this Direction.
12. This Direction applies to the conservation authorities listed in Appendix “A” to this
Direction.
13. For greater certainty, this Direction also applies to the conservation authorities listed
in Appendix “A” to this Direction when such conservation authorities are meeting as
a source protection authority under the Clean Water Act, 2006.
14. This Direction is effective from May 1, 2026 (the “Effective Date”) to the transition
date, within the meaning of the Conservation Authorities Act (i.e., February 1, 2027
or such later date as may be prescribed by the regulations).
15. This Direction may be amended in writing from time to time at the sole discretion of
the Minister.

Todd McCarthy
Minister of the Environment, Conservation and Parks
May 1, 2026

Page 269 of 304

Appendix A
LIST OF CONSERVATION AUTHORITIES TO WHICH THE DIRECTION APPLIES
Ausable Bayfield CA

Lower Trent Region CA

Cataraqui Region CA

Maitland Valley CA

Catfish Creek CA

Mattagami Region CA

Central Lake Ontario CA

Mississippi Valley CA

Credit Valley CA

Niagara Peninsula CA

Crowe Valley CA

Nickel District CA

Essex Region CA

North Bay-Mattawa CA

Ganaraska Region CA

Nottawasaga Valley CA

Grand River CA

Otonabee Region CA

Grey Sauble CA

Quinte Region CA

Halton Region CA

Raisin Region CA

Hamilton Region CA

Rideau Valley CA

Kawartha Region CA

Saugeen Valley CA

Kettle Creek CA

Sault Ste. Marie Region CA

Lake Simcoe Region CA

South Nation River CA

Lakehead Region CA

St. Clair Region CA

Long Point Region CA

Toronto and Region CA

Lower Thames Valley CA

Upper Thames River CA

Page 270 of 304

Appendix B
GUIDANCE DOCUMENT FOR THE MINISTER’S DIRECTION ISSUED UNDER
SECTION 1.14 OF THE CAA
The following sets out additional information and guidance for authorities in relation to
the Minister’s Direction issued May 1, 2026 under s. 1.14 of the CAA.
The ministry strongly encourages conservation authorities to contact the Ontario
Provincial Conservation Agency (OPCA) at CCEO@ontario.ca if an authority is
uncertain about the scope, application or requirements of this direction. OPCA can help
clarify whether a proposed decision is subject to this Direction and how the authority
can ensure it complies with this Direction.
As paragraph 11 of the Direction provides, if any decisions covered by the Direction are
made by employees of the authority, the authority has the obligation to ensure that their
employees are aware of this Direction and that the authority seeks prior authorization in
accordance with the Direction before the decision is made.
The CAA provides that, if an authority makes a decision in contravention of a direction
issued under clause 1.14 (1) (a), the authority’s decision has no effect and any
agreement that the authority enters into that is in contravention of the direction is void.
Request and OPCA CEO Decision Process
Making a Request
After a conservation authority determines that a proposed decision requires
authorization from the OPCA CEO, the authority may make a request for authorization
via email to CCEO@ontario.ca containing the following required information:
• A description of the decision that the authority is seeking authorization to make,
including details of the proposed decision and why the proposed decision is a
decision that is subject to paragraph 1 of the Direction.
• An explanation for why authorization should be granted, including any risks
associated with deferring the proposed decision until after the transition date.
• Any information about relevant dates for the proposed decision, including any
considerations around urgency or the time-sensitive nature of the proposed
decision.
Any notices of decisions required to be given to OPCA CEO under paragraph 7 of the
Direction should also be sent via email to CCEO@ontario.ca.
Confirmation of Receipt
Once the OPCA (or Office of the Chief Conservation Executive (OCCE) if the OPCA
CEO has not yet been appointed), receives a request from the authority that includes
the required information, the authority will be notified by OPCA that the request has
been received and the timeline for a decision. The OPCA will also inform the Ministry’s
Conservation Authorities Section (CAS) (via ca.office@ontario.ca) that a request for
written authorization has been received. In addition, if the authority provides notice
under paragraph 7 of the Direction of a decision made for the purpose of alleviating an
immediate danger to human life, health, or property, the OPCA will inform the CAS.
Page 271 of 304

If, upon review by the OPCA CEO, it is determined that a decision is not subject to the
requirement for prior written authorization, the authority will be notified as soon as
possible that the decision is not subject to this Direction.
Consideration of Request
The OPCA CEO will endeavour to make a decision on the request in a timely manner
and not more than 30 calendar days from the day of receiving the request that is
accompanied with the required information. Where the complexity of the request or the
need for additional information necessitates, written notice will be provided to the
authority by the OPCA of any additional time needed to issue a decision.
The OPCA CEO may consult on an authority’s request with the relevant transition
committee and project executive that has been appointed by OPCA for that authority. .
The OPCA CEO may also require the authority to provide additional information if
needed to support their consideration of the request.
Decision
The OPCA CEO may make the following types of decisions on a request for written
authorization:
•

•

Grant authorization to the authority to proceed with making the decision that was
the subject of the request, in whole or in part (i.e., authorize the authority to
proceed in a more limited manner than what was requested).
Deny authorization, including in circumstances where, in the opinion of the OPCA
CEO, the decision would not be in the best interest of the future regional
conservation authority, or it would be more appropriate to defer the decision to
the future regional conservation authority.

The decision of the OPCA CEO on the request will be given in writing to the authority
and will include a rationale for the decision if the decision is to deny authorization or
only grant authorization in part. The Ministry’s CAS will also be notified of the OPCA
CEO’s decision.
Where an authority's proposed decision is authorized by the OPCA CEO, or where the
proposed decision has been authorized but only in part, this in no way compels the
authority to proceed with the decision. In all cases, the authority retains the sole power
to determine whether to proceed with any decision that has been authorized by the
OPCA CEO.
Reconsideration
There is no process for reconsideration of an OPCA CEO decision on a request for
authorization under the Direction.
An authority whose request for authorization is denied or granted only in part may
request authorization again in accordance with the Direction at a later date if the
circumstances have changed and the authority believes that these changes in
circumstances would support the granting of authorization.

Page 272 of 304

Item 3

www.springwater.ca
2231 Nursery Road
Minesing, Ontario
L9X 1A8 Canada
May 7, 2026
Sent via email: minister.mah@ontario.ca
Ministry of Municipal Affairs and Housing
College Park, 17th Floor
777 Bay Street
Toronto, ON M7A 2J3
RE:

Provincial Bill 100 – Better Regional Governance Act, 2026

Please be advised that at its Regular meeting on May 6, 2026, Council of the Township
Whereas Bill 100, the Better Regional Governance Act, 2026, introduced in the
Legislative Assembly of Ontario, proposes significant changes to the governance
structure of upper-tier regional municipalities, including the County of Simcoe;
and,
Whereas the proposed legislation would authorize the Minister of Municipal
Affairs and Housing to appoint the Warden of the County of Simcoe, rather than
maintaining the longstanding practice of selection by County Council; and,
Whereas the County of Simcoe is comprised of 16 member municipalities, each
represented at County Council, forming a governance model rooted in local
representation and accountability to residents; and,
Whereas residents expect that those exercising authority over local decisionmaking are accountable to the communities they serve, and not appointed by or
primarily aligned with the provincial government; and,
Whereas Bill 100 proposes a reduction in County Council composition and
introduces the potential for provincially regulated weighted voting, creating
uncertainty regarding equitable representation among member municipalities;
and,

Phone: 705-728-4784
Ext. 2304

Clerk’s Department

Fax: 705-728-6957

Page 273 of 304

www.springwater.ca
2231 Nursery Road
Minesing, Ontario
L9X 1A8 Canada
Whereas the Province has indicated its intention to extend “Strong Chair” powers
to the Warden of the County of Simcoe, thereby concentrating decision-making
authority in a single office; and,
Whereas such concentration of authority may alter the balance of municipal
governance and reduce the role of council-based decision-making; and,
Whereas the introduction of Strong Chair powers at the upper-tier level may give
rise to governance challenges where alignment between the Head of Council,
Council, and the communities they serve is not maintained; and,
Whereas municipal professional associations have cautioned that such a
governance model may place senior municipal staff in a difficult position that may
undermine their neutrality and professionalism, and there continues uncertainty
and concern among residents regarding the concentration of authority in a single
office and the reduced role of councils; and,
Whereas the Township of Springwater has previously expressed opposition to
the expansion of “Strong Mayor” powers and has consistently supported
transparent, accountable, and locally driven governance structures that respect
the role of elected councils and reflect the interests of residents.
Now Therefore Be It Resolved That:
The Council of the Township of Springwater opposes Bill 100, the Better
Regional Governance Act, 2026, in its current form; and,
That Council opposes the appointment of the Warden of the County of Simcoe by
the Province, and affirms that the Warden should continue to be selected through
a process that ensures accountability to the residents of Simcoe County; and,
That Council opposes the extension of “Strong Chair” powers to the Warden of
the County of Simcoe, given the significant shift in governance authority and its
potential impacts on local democracy, council function, and municipal
administration; and,
That Council expresses concern regarding the potential introduction of
provincially regulated weighted voting rules, and the absence of a clearly defined
framework ensuring fair and equitable representation for all member
municipalities; and,
Phone: 705-728-4784
Ext. 2304

Clerk’s Department

Fax: 705-728-6957

Page 274 of 304

www.springwater.ca
2231 Nursery Road
Minesing, Ontario
L9X 1A8 Canada
That the Government of Ontario be requested to amend Bill 100 to preserve local
democratic authority, maintain council-based governance structures, and ensure
that upper-tier municipal leadership remains accountable to local councils and
communities; and,
That the Government of Ontario be further requested to undertake meaningful
consultation with affected municipalities, including the County of Simcoe and its
16 member municipalities, prior to advancing any legislative or regulatory
changes impacting municipal governance; and,
Members of Provincial Parliament, the Association of Municipalities of Ontario,
the County of Simcoe, and all Ontario municipalities, for their consideration; and,
concerns and to clearly communicate the Township of Springwater’s position to
its residents.
Thank you for your attention in this matter.
Yours Truly,

Renée Ainsworth
Deputy Chief Administrative Officer/Director of Corporate Services
renee.ainsworth@springwater.ca
cc.

Simcoe County Council, clerks@simcoe.ca
Association of Ontario Municipalities resolutions@amo.on.ca
Members of Provincial Parliament
All Ontario Municipalities

Phone: 705-728-4784
Ext. 2304

Clerk’s Department

Fax: 705-728-6957

Page 275 of 304

Item 4
Clerk’s Department
Township of Clearview
Box 200, 217 Gideon Street
Stayner, Ontario L0M 1S0
clerks@clearview.ca | www.clearview.ca
Phone: 705-428-6230

May 12, 2026
Premier Doug Ford
Legislative Building, Queen's Park
Toronto ON M7A 1A1
Sent by Email:
RE:

doug.fordco@pc.ola.org

Adjustments

Please be advised that at its meeting held on May 11, 2026, Council of the Township of
Adjustments:
Sector Salary Disclosure Act passed in 1996, requires that every public employer make
available for inspection by the public without charge, a written record of the amount of
salary and benefits paid in the previous year by the employer to or in respect of an
employee to whom the employer paid at least $100,000 as a salary; and,
Whereas this $100,000 salary threshold has not been updated since 1996, to reflect
inflation; and,
Whereas with consumer price index (CPI) adjustments, $100,000 is equivalent to just
over $180,000 today;
Now Therefore Be It Resolved that Council of the Township of Clearview request that
the Public Sector Salary Disclosure Act be amended to reflect the impact of inflation on
the $100,000 salary threshold for reporting, by either adding wording to reflect annual
adjustments related to the consumer price index (CPI) or providing an adjusted salary of
$200,000; and,
and Housing; Simcoe-Grey MPP Brian Saunderson; the Association of Municipalities and

Page 1 of 2

Page 276 of 304

Clerk’s Department

May 12, 2026

the undersigned.
Sincerely,

Sasha Helmkay-Playter, B.A., Dipl. M.A., AOMC
Clerk/Director of Legislative Services
cc:

Minister of Municipal Affairs and Housing, Rob Flack
Simcoe-Grey MPP, Brian Saunderson
The Association of Municipalities
All Ontario Municipalities

Page 2 of 2

Page 277 of 304

Item 5

Page 278 of 304

Page 279 of 304

Item 6
Extracts from Council Meeting
C#08-26 held May 13, 2026
Confirmatory By-law 54-26
16.

Other Business
16.1

Member Motion - Councillor Thompson - Integrated Living and
Participation Model for Adults with Developmental Disabilities

Councillor Thompson
Councillor Cui

Whereas individuals with autism and other developmental disabilities often
experience a significant reduction in structured supports and programming
upon reaching adulthood, particularly after the age of 21; and
Whereas many of these individuals remain reliant on aging parents or
caregivers, creating growing concern among families regarding long-term
housing, care, and quality of life; and
Whereas the Province of Ontario has, over time, transitioned away from
large institutional models of care toward more community-based and
inclusive approaches for individuals with developmental disabilities; and
Whereas while these changes have improved opportunities for inclusion
and independence, the current system of supports is often delivered
across multiple programs and providers and may not fully address the
long-term need for integrated living environments that combine housing,
supports, and meaningful daily participation; and
Whereas there is an increasing need for innovative, sustainable, and
inclusive models of care that support independence, dignity, and
community integration for adults with developmental disabilities; and
Whereas opportunities may exist to explore models that provide safe and
supportive living environments for adults with developmental disabilities
while also offering structured, voluntary, and supported participation in
day-to-day activities that foster a sense of purpose, skill development, and
social connection; and
Whereas such models, if thoughtfully designed, could complement
existing care environments and contribute positively to the overall wellbeing of both participants and residents; and
…2/

For Your Information and Any Action Deemed Necessary
225 East Beaver Creek Road, Richmond Hill, Ontario L4B 3P4

905-771-8800

RichmondHill.ca

Page 280 of 304

Extracts from Council Meeting
C#08-26 held May 13, 2026
Confirmatory By-law 54-26
Whereas the Regional Municipality of York is responsible for a range of
human services including housing, community services, and the operation
of long-term care homes, and is therefore well-positioned to explore
integrated and interdisciplinary approaches to care.
Therefore, be it resolved that the Council of the City of Richmond Hill
request that the Regional Municipality of York consider exploring
innovative models of housing and support for adults with developmental
disabilities, including the potential for an “Integrated Living and
Participation Model”; and
That such consideration includes opportunities for co-location or
partnership with existing regional services, including long-term care and
community housing, where appropriate; and
That this model emphasizes voluntary, supported, and meaningful
participation in activities that enhance quality of life, social inclusion, and
community engagement, without displacing existing workforce roles; and
That Council request that the Region engage with relevant stakeholders,
including developmental service organizations, families, and advocacy
groups, in considering such approaches; and
•

York Region Council

•

Daisy Wai, MPP – Richmond Hill; Parliamentary Assistant to the
Minister for Seniors and Accessibility

•

Michael Parsa, MPP – Aurora-Oak Ridges-Richmond Hill; Minister of
Children, Community and Social Services

•

Natalia Kuzendova-Bashta, Minister of Long-Term Care

•

Association of Municipalities of Ontario

•

Ontario municipalities for information

For Your Information and Any Action Deemed Necessary
225 East Beaver Creek Road, Richmond Hill, Ontario L4B 3P4

905-771-8800

RichmondHill.ca

Page 281 of 304

Item 7a
From the Office of the Clerk
The Corporation of the County of Prince Edward
T: 613.476.2148 x 1021 | F: 613.476.5727
clerks@pecounty.on.ca | www.thecounty.ca

May 18, 2026
Please be advised that during the regular Council meeting of May 12, 2026 the following

2026-207

DATE:

May 12, 2026

Councillor Braney

Councillor Engelsdorfer

WHEREAS the vitality of Prince Edward County's main streets is essential to the economic,
social, and cultural health of our community;
WHEREAS there are numerous long-term vacant commercial storefronts, which detracts
from the character of the community, reduces pedestrian traffic, discourages business
investment, and negatively impacts the viability of surrounding small businesses;
WHEREAS the current Municipal Act, 2001 does not provide municipalities with the explicit
legal authority to implement a "Vacant Commercial Storefront Tax," although other
jurisdictions are actively advocating for such tools to address similar challenges;
NOW THEREFORE BE IT RESOLVED THAT The Council of the Corporation of the County
of Prince Edward:
1.

THAT staff be directed to report back to Council on the feasibility of implementing a
Vacant Commercial Storefront Tax, including an analysis of the necessary provincial
legislative changes required, recommendations for stakeholder consultation, and to
concurrently explore potential enforceable mechanisms available under current
legislation;

2.

THAT the Council of the Corporation of the County of Prince Edward hereby
requests that the Government of Ontario amend the Municipal Act, 2001 to grant
Ontario municipalities the permissive authority to implement a "Vacant Commercial
Storefront Tax" or similar levy to encourage the productive use of long-term vacant
retail properties;

3.

the Premier of Ontario, and the Member of Provincial Parliament representing the
Corporation of the County of Prince Edward for their immediate consideration; and

Page 282 of 304

From the Office of the Clerk
The Corporation of the County of Prince Edward
T: 613.476.2148 x 1021 | F: 613.476.5727
clerks@pecounty.on.ca | www.thecounty.ca

4.

of Canadian Municipalities (FCM), and the Association of Municipalities of Ontario
(AMO) for their endorsement and advocacy.

Yours truly,

Catalina Blumenberg, CLERK
cc: Mayor Steve Ferguson, Councillor Braney, Councillor Engelsdorfer

Page 283 of 304

Item 7b
From the Office of the Clerk
The Corporation of the County of Prince Edward
T: 613.476.2148 x 1021 | F: 613.476.5727
clerks@pecounty.on.ca | www.thecounty.ca

May 18, 2026
Please be advised that during the regular Council meeting of May 12, 2026 the following

2026-209

DATE:

May 12, 2026

Councillor Pennell

Councillor Hirsch

WHEREAS the historic built and cultural heritage of Prince Edward County is recognized as
a fundamental part of its community character and identity, and is a driver of the local
tourism economy;
WHEREAS the Ontario Heritage Act encourages municipalities in Ontario to designate and
protect properties that meet provincial criteria related to design, historical and contextual
value;
WHEREAS the municipality has designated, and continues to encourage owners of heritage
properties to protect those attributes which exemplify design, historical, and contextual value
and interest by consenting to designation of those properties as being of cultural heritage
value and interest under Part IV of the Ontario Heritage Act;
WHEREAS the municipality has designated properties of heritage value and interest in the
Picton Heritage Conservation District and Wellington Heritage Conservation District under
Part V of the Ontario Heritage Act;
WHEREAS homeowners require insurance to protect their homes, which is often their most
significant investment, and can be required to maintain a mortgage; and
WHEREAS the Province of Ontario has stated that a heritage designation does not place
additional requirements on insurers and that insurance premiums should not go up because
of a heritage designation;
WHEREAS some owners of designated properties have reported that their premiums have
gone up as a result of a heritage designation or they have been denied an insurance policy
as a result of a heritage designation;
WHEREAS as a result of insurance concerns, some homeowners have objected to
proposed heritage designation on their property; and

Page 284 of 304

From the Office of the Clerk
The Corporation of the County of Prince Edward
T: 613.476.2148 x 1021 | F: 613.476.5727
clerks@pecounty.on.ca | www.thecounty.ca

WHEREAS this directly threatens the unique and irreplaceable heritage character of Prince
Edward County;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the County
of Prince Edward calls on the Provincial Government to:
1.

Investigate why some insurers are raising premiums on heritage designated
properties or are denying insurance policies as a result of a heritage designation in
contravention of provincial guidance;

2.

Bring insurance regulators, insurance industry representatives and heritage
professionals together to find solutions that enable the continued protection of
heritage properties without unwarranted financial burden on homeowners;

3.

Regulate the impact of heritage designation on insurance premiums through
enforcement, education and new solutions; and

THAT the Built & Cultural Heritage Advisory Committee be directed to continue exploring
ways to educate homeowners regarding insurance for heritage designated properties; and
Citizenship and Multiculturalism; Bay of Quinte M.P.P. Tyler Allsopp; the Association of
Municipalities of Ontario; the Financial Services Regulatory Authority; the Canadian Council
of Insurance Regulators, and the Insurance Bureau of Canada.

Yours truly,

Catalina Blumenberg, CLERK
cc: Mayor Steve Ferguson, Councillor Pennell, Councillor Hirsch

Page 285 of 304

Minutes
Corporate Services Committee
May 7, 2026, 5:30 p.m.
City Hall - 808 2nd Avenue East - Council Chambers
MEMBERS PRESENT:

MEMBERS
ABSENT/REGRETS:

Chair Suneet Kukreja
Vice Chair Melanie Middlebro'
Member Monica Dale
Councillor Travis Dodd (via video)
Member Daniel Fletcher
Councillor Carol Merton
Member Greg Milburn
Member Franklin Morais

Member Neil McCutcheon

STAFF PRESENT:

Kate Allan, Director of Corporate Services
David Crane, Manager of Revenue/Deputy Treasurer
Christina McLean, Committee and Executive Support
Coordinator
_____________________________________________________________________

1.

CALL TO ORDER
Chair Kukreja called the meeting to order at 5:30 p.m.

2.

CALL FOR ADDITIONAL BUSINESS
There was no additional business.

3.

DECLARATIONS OF INTEREST
There were no declarations of interest.

4.

CONFIRMATION OF MINUTES
4.a

Minutes of the Corporate Services Committee meeting held on April 9, 2026

1

Page 286 of 304

CR-260507-001
"THAT the Corporate Services Committee approves the minutes of the
meeting held on April 9, 2026."
5.

DEPUTATIONS AND PRESENTATIONS
There were no deputations or presentations.

6.

PUBLIC FORUM
There were no questions or comments from the public.

7.

CORRESPONDENCE RECEIVED FOR WHICH DIRECTION IS REQUIRED
There were no correspondence items presented for consideration.

8.

REPORTS OF CITY STAFF
8.a

Accounting
8.a.1 Report CR-26-043 from the Director of Corporate Services Re: 2026 T1
Financial Update
The Director of Corporate Services provided an overview of the report.
In response to a question from Committee, Ms. Allan clarified that
additional information on the staffing vacancies that create the gapping
savings is provided annually in the annual Human Resources metrics
report.
In response to a question from Committee, Ms. Allan noted that the winter
control budget was increased significantly this year and added that this
budget is typically based on an average of the previous 4 to 5 years.
In response to a question from Committee, Ms. Allan noted that the
budgeted financial forecast anticipates for a similar level of winter control
operations in November and December to the previous year.
In response to a question from Committee, Ms. Allan noted that there has
not been a significant impact from elevated gas prices reflected in this
year's actuals at this time.
In response to a question from Committee, Ms. Allan noted that the Tax
Stabilization Reserve can be utilized to fund operations if there is a
significant winter that is unanticipated.

2

Page 287 of 304

CR-260507-002
"THAT in consideration of Staff Report CR-26-043 respecting the
2026 T1 Financial Update, the Corporate Services Committee
recommends that City Council receive the report for information
purposes."
8.b

Taxes and Revenue
8.b.1 Report CR-26-044 from the Deputy Treasurer Re: Tax Billing and
Collection Policy
The Deputy Treasurer provided an overview of the report.
In response to a question from Committee, the Director of Corporate
Services clarified that the main goal with properties in tax arrears is to
slowly minimize the amount owing over time through payment plans and
other efforts without having to proceed to the tax sale registration process.
She added that this policy formalizes the process for payment plans and
how they are enacted to ensure that every account is treated equally.
In response to a question from Committee, Ms. Allan noted that generally
if there are multiple properties in arrears owned by one entity, and one
property is sold, then the City would receive the outstanding funds from
the proceeds of that sale.
In response to a question from Committee, Ms. Allan noted that there have
been a number of properties that have either entered into payment plans
or paid off tax arrears so far this year.
In response to a question from Committee, Mr. Crane noted that while new
accounts cannot sign up for the 10-tax pre-authorized payment plan, it is
included in this policy as there are a small number of accounts still under
these plans.
In response to a question from Committee, Mr. Crane noted that there is
information respecting Virtual City Hall and pre-authorized payment plans
on the property tax bill inserts and that the City occasionally issues social
media posts to promote these features as well.

3

Page 288 of 304

CR-260507-003
"THAT in consideration of Staff Report CR-26-044 respecting the
Revised Tax Billing and Collection Policy, the Corporate Services
Committee recommends that City Council direct staff to bring
forward by-laws to:
1. Adopt Tax Billing and Collection Policy No. AF020;
2. Repeal Tax Collection Policy No. FS19;
3. Repeal Property Tax Pre-Authorized Debit Plans By-law No.
2013-094; and
4. Amend By-law No. 2026-041, “Tax Policy By-law” respecting
the method of pre-authorized tax payments for final billing to
reference Policy AF020."
8.c

Clerks
None.

8.d

Corporate and Facility Services
None.

8.e

Fire
None.

8.f

Human Resources
None.

8.g

Information Technology
None.

8.h

Parking and By-law Enforcement
None.

9.

MATTERS POSTPONED
There were no matters postponed.

10.

MOTIONS FOR WHICH NOTICE WAS PREVIOUSLY GIVEN
There were no motions for which notice was previously given.

11.

CORRESPONDENCE PROVIDED FOR INFORMATION
There were no correspondence items presented for information.
4

Page 289 of 304

12.

DISCUSSION OF ADDITIONAL BUSINESS
There was no additional business.

13.

NOTICES OF MOTION
There were no notices of motion.

14.

ADJOURNMENT
The business contained on the agenda having been completed, Chair Kukreja
adjourned the meeting at 5:54 p.m.

5

Page 290 of 304

Minutes
Tom Thomson Art Gallery Advisory Committee
May 6, 2026, 2:00 p.m.
City Hall - 808 2nd Avenue East - Council Chambers
MEMBERS PRESENT: Chair Peter Tovell
Vice Chair Lynda Montgomery
Deputy Mayor Scott Greig
Member Tiffany James
Councillor Marion Koepke
Member Katharine Lochnan
Member Kelsey Starr
STAFF PRESENT:

Pam Coulter, Director of Community Services
Aidan Ware, Director and Chief Curator - Art Gallery, Culture,
Tourism
Christina McLean, Committee and Executive Support
Coordinator
_____________________________________________________________________

1.

CALL TO ORDER
Chair Tovell called the meeting to order at 2:00 p.m.

2.

CALL FOR ADDITIONAL BUSINESS
There was no additional business.

3.

DECLARATIONS OF INTEREST
There were no declarations of interest.

4.

CONFIRMATION OF MINUTES
4.a

Minutes of the Tom Thomson Art Gallery Advisory Committee meeting held on
February 4, 2026

1

Page 291 of 304

AG-260506-001
"THAT the minutes of the Tom Thomson Art Gallery Advisory Committee
meeting held on February 4, 2026 be received and the recommendations
contained therein be approved."
5.

DEPUTATIONS AND PRESENTATIONS
There were no deputations or presentations.

6.

PUBLIC FORUM
There were no questions or comments from the public.

7.

CORRESPONDENCE RECEIVED FOR WHICH DIRECTION IS REQUIRED
There were no correspondence items presented for consideration.

8.

REPORTS OF CITY STAFF
8.a

Report AG-26-002 from the Director and Chief Curator Re: May 2026 Update
Report
The Director and Chief Curator provided an overview of the report.
In response to a question from Committee, Ms. Ware clarified that the OPEN
card is a collaboration between the TOM, the Owen Sound and North Grey Union
Public Library, the Billy Bishop Museum, and the Marine and Rail Waterfront
Museum; which grants free admission to all of the institutions and is available to
anyone who is eligible for a library card.
In response to a question from Committee, Ms. Ware noted that "meaningful
interactions" as referenced in the report refers to the instances where a
discussion or engagement takes place with the individuals who enter the facility.
In response to a question from Committee, Ms. Ware noted that the Emergence
exhibition was not juried and focused on an inclusive approach to engage as
many students in the process as possible.
In response to a question from Committee, Ms. Ware noted that there is not an
artist's talk respecting the Forecast exhibition planned at this time.
In response to a question from Committee, Ms. Ware noted that the Operations
Coordinator works with a group of volunteers to select the films for the Gallery
Night at the Movies events, and that the possibility of a working group could be
considered in the new year.
In response to a question from Committee, Ms. Ware noted that a series of public
talks could be planned for 2027 to honour Tom Thomson's 150th birthday as well
as the gallery's 60th year. She added that other possible items that could be
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planned for the celebrations include featuring the recent acquisitions of Tom
Thomson works or highlighting the impact of other individuals on Tom Thomson's
life and legacy.
In response to a question from Committee, Ms. Ware noted that there isn't a
specific date planned for celebrating the milestone year, and that instead a yearlong celebration is the focus.
In response to a question from Committee, Ms. Ware noted that the extra
revenue from the sales desk and gift shop relates to the increased selection of
inventory that was brought in within the last year. She added that having Tourism
services located at the TOM could have also influenced the amount of
merchandise sold.
In response to a question from Committee, Ms. Ware noted that the line
respecting collection donations reflects donations that were for specific items,
such as restoration, appraisals or collections care, while the regular donations
line reflects general donations to the gallery. She added that the option to make
online donations is planned to be implemented in the future.
In response to a question from Committee, the Director of Community Services
noted that the Tip Tap Pay station is going to be wrapped and relocated to
increase convenience and visibility.
In response to a question from Committee, Ms. Ware noted that the first three
months of the year tend to be slower for visitor numbers, and that none of the
figures in the year-to-date budget lines as presented are unusual for this time of
year.
In response to a question from Committee, Ms. Ware noted that net revenue
could be included in future reports.
AG-260506-002
"THAT in consideration of Staff Report AG-26-002 respecting the May 2026
Art Gallery Update Report, the Tom Thomson Art Gallery Advisory
Committee recommends that City Council receive the report for information
purposes."
9.

REPORTS OF WORKING GROUPS
9.a

Update Report from the Fundraising Team
Member Starr provided an overview of the fundraising team update, highlighting
the wrap up of the 2026 calendar campaign and recognizing the work of the
previous Fundraising Team Chair Mary Anne Alton.
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9.b

Update Report from the Art Collection Team
There was no update from the Art Collection Team.

10.

MATTERS POSTPONED
There were no matters postponed.

11.

MOTIONS FOR WHICH NOTICE WAS PREVIOUSLY GIVEN
There were no motions for which notice was previously given.

12.

CORRESPONDENCE PROVIDED FOR INFORMATION
There were no correspondence items presented for information.

13.

DISCUSSION OF ADDITIONAL BUSINESS
There was no additional business.

14.

NOTICES OF MOTION
There were no notices of motion.

15.

ADJOURNMENT
The business contained on the agenda having been completed, Chair Tovell adjourned
the meeting at 2:55 p.m.

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Minutes
Operations Committee
May 21, 2026, 5:30 p.m.
City Hall - 808 2nd Avenue East - Council Chambers
MEMBERS PRESENT: Chair Scott Greig
Vice Chair Jon Farmer
Member Donald Anderson
Member Arlene Blue Indoe
Councillor Brock Hamley (via video)
Member Michele Hawkins
Member Graham Jordan
Councillor Carol Merton
Member Aletta Schurter
STAFF PRESENT:

Lara Widdifield, Director of Public Works and Engineering
Kate Allan, Director of Corporate Services
Mason Bellamy, Manager of Public Works and Engineering
Bryce McDonald, Manager of Water and Wastewater
Christina McLean, Committee and Executive Support
Coordinator
_____________________________________________________________________

1.

CALL TO ORDER
Chair Greig called the meeting to order at 5:30 p.m.

2.

3.

CALL FOR ADDITIONAL BUSINESS
2.a

Councillor Merton Re: Recent Pedestrian Accident Involving a Child at Alpha
Street and 13th Street A West

2.b

Member Anderson Re: Global Accessibility Awareness Day

2.c

Vice Chair Farmer Re: Opportunities for Public Outreach Respecting Traffic
Calming Measures

DECLARATIONS OF INTEREST
There were no declarations of interest.

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4.

CONFIRMATION OF MINUTES
4.a

Minutes of the Operations Committee meeting held on April 23, 2026
OP-260521-001
"THAT the Operations Committee approves the minutes of the meeting held
on April 23, 2026."

5.

DEPUTATIONS AND PRESENTATIONS
There were no deputations or presentations.

6.

PUBLIC FORUM
There were no questions or comments from the public.

7.

CORRESPONDENCE RECEIVED FOR WHICH DIRECTION IS REQUIRED
There were no correspondence items presented for consideration.

8.

REPORTS OF CITY STAFF
8.a

Water and Wastewater
8.a.1 Report OP-26-028 from the Director of Public Works and Engineering Re:
Sanitary Sewer Flow Monitoring Initiative
The Director of Public Works and Engineering provided an overview of the
report.
In response to a question from Committee, Ms. Widdifield noted that this
report refers to foundation drainage systems that are connected to the
sanitary sewer instead of the storm sewer and therefore are draining
ground water into the sanitary system.
In response to a question from Committee, Ms. Widdifield noted that the
programs outlined in the report would happen in the future, and that the
flow monitoring needs to be completed in order to determine the nature of
the extraneous flow and to pinpoint where it is coming from.
In response to a question from Committee, Ms. Widdifield noted that a
communications campaign would occur when this program is taking place
to remind property owners of the importance of water being drained into
the correct system.
In response to a question from Committee, Ms. Widdifield noted that flow
monitoring is anticipated to happen for a year or two before upgrades are
made.
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In response to a question from Committee, Ms. Widdifield noted that
interconnections between sanitary and storm sewers have existed in the
City for many years. She added that while some improvements have been
made and flow monitors are already installed at certain cross connection
points, there is still work to be completed.
In response to a question from Committee, Ms. Widdifield noted that
smoke testing has been completed in the past and added that there are
other methods for testing available as well.
OP-260521-002
"THAT in consideration of Staff Report OP-26-028 respecting the
Sanitary Sewer Flow Monitoring Initiative, the Operations Committee
recommends that City Council receive the report for information
purposes."
8.a.2 Report CR-26-052 from the Director of Corporate Services Re: 2026
Water Rate and Sewer Surcharge Update
The Director of Corporate Services provided an overview of the report.
In response to a question from Committee, Ms. Allan noted that the
current recommended rate structure is sufficient to fully fund the operating
budget and planned capital projects, and that the outstanding balances
shown in the gaps of the reserve balances would be required for
contingency and for larger projects that aren't currently costed or
prioritized.
In response to a question from Committee, Ms. Allan clarified that
properties that do not use the City's sewer system but receive City water
are charged double the regular water rate in absence of the sewer
surcharge.
In response to a question from Committee, the Director of Public Works
and Engineering noted that a capital needs study is currently being
undertaken on the City's water and wastewater treatment plants which will
help to inform costs and prioritize the actual process equipment that needs
to be replaced in the future.
In response to a question from Committee, Ms. Widdifield noted that the
first step in working towards the change to monthly billing is getting the
user interface online, which is aimed to occur in the coming months. Ms.
Allan added that the online system will allow users to see their usage in
real time, which can help with budgeting and leak detection.

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In response to a question from Committee, Ms. Allan noted that while the
water rates are consistent with the Hemson report, they are recalculated
annually based on the updated capital plan and operating budget.
In response to a question from Committee, Ms. Widdifield noted that it is
too early to determine the impacts that the new water meters may have on
overall water charges. Ms. Allan added that one of the driving factors
behind the meter replacement project was to improve the customer
service experience by enabling users to see daily water usage and
transition to monthly billing.
In response to a question from Committee, Ms. Allan noted that the annual
rate update considers the balance of the reserves from the previous year,
and as such, prior year surpluses or deficits are captured.
In response to a question from Committee, Ms. Allan noted that there is an
estimate included in the budget for the total number of meters that are
added for growth annually, and that if growth was high enough, there may
be a year that doesn't require as much of a rate increase.
OP-260521-003
"THAT in consideration of Staff Report CR-26-052 respecting the
2026 Water Rate and Sewer Surcharge Update, the Operations
Committee recommends that City Council direct staff to:
1. Include in the 2026 Fees and Charges By-law, to take effect for
the July 2026 billing cycles:
a. A five percent (5%) increase to water rates; and
b. A reduction of the sewer surcharge from 124% to 120%;
and
2. Provide notice of the water rate updates in accordance with
the City’s Notice By-law."
The Director of Corporate Services left the meeting.
8.a.3 Report OP-26-023 from the Manager of Water and Wastewater Re:
Walking Beam Flocculator Update
The Manager of Water and Wastewater provided an overview of the
report.
In response to a question from Committee, Mr. McDonald clarified that an
emergency purchase is being undertaken due to the additional time
constraints that would be involved for a traditional tender process for the
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design and installation of the equipment. He noted that this way, the
project can be completed before having to undergo another spring thaw
and the risk of potential source water issues.
In response to a question from Committee, Mr. McDonald noted that if
there are additional issues with the current flocculator before replacement,
there is the ability to manage by flowing water through the flocculator and
recirculating the water in different ways in cases of emergency while the
flocculator is down. He added that the timeframes could be adjusted to
speed things up once the project is underway.
In response to a question from Committee, Mr. McDonald noted that the
technologies between the current walking beam flocculator to the
proposed vertical power wheel are very different, and that the vertical
power wheel is considered to be more consistent and predictable.
In response to a question from Committee, Mr. McDonald noted that no
additional approvals are required to meet regulations as the mixing rate
and speed calculation will not be changed.
In response to a question from Committee, Mr. McDonald noted that a
vertical paddle wheel flocculator was chosen as it is now one of the most
common types of technologies as it provides the ability to lighten the
weight of the paddles and the drive motor requires less power than other
types of flocculators.
In response to a question from Committee, Mr. McDonald noted that there
are no anticipated conflicts between this project and the filter
refurbishments currently underway at the treatment plant.
OP-260521-004
"THAT in consideration of Staff Report OP-26-023 respecting the
Walking Beam Flocculator Update, the Operations Committee
recommends that City Council receive the report for information
purposes."
8.b

Engineering
8.b.1 Report OP-26-024 from the Engineering Technologist Re: 2026 Road
Resurfacing Program
The Director of Public Works and Engineering provided an overview of the
report.

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OP-260521-005
"THAT in consideration of Staff Report OP-26-024 respecting the
2026 Road Resurfacing Program, the Operations Committee
recommends that City Council receive the report for information
purposes."
8.b.2 Report OP-26-027 from the Director of Public Works and Engineering Re:
27th St W Storm Sewer Emergency Replacement
The Director of Public Works and Engineering provided an overview of the
report.
In response to a question from Committee, Ms. Widdifield noted that if the
project were to exceed the projected budget, the difference would be
funded from the Stormwater Reserve.
In response to a question from Committee, the Manager of Public Works
and Engineering noted that there will be temporary closures while this
project is underway, and that detours will be posted for northbound and
southbound traffic as well as for the affected transit route.
OP-260521-006
"THAT in consideration of Staff Report OP-026-027 respecting 27th
Street West Storm Sewer Emergency Replacement, the Operations
Committee recommends that City Council receive the report for
information purposes."
8.b.3 Report OP-26-029 from the Director of Public Works and Engineering Re:
Kenny Drain Pond Cleanout and Expansion
The Director of Public Works and Engineering provided an overview of the
report.
In response to a question from Committee, the Manager of Public Works
and Engineering noted that this is the pond located adjacent to the soccer
complex property to the north of the rail trail, and that this is one of the
high priority projects identified in the Stormwater Master Plan that is
currently underway.
In response to a question from Committee, Mr. Bellamy noted that the
sediment fill in the pond will be tested before it leaves the site to determine
an appropriate location for disposal based on whether it is contaminated
or not.
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In response to a question from Committee, Ms. Widdifield noted that a
properly functioning storm pond should not become a concerning
mosquito harbouring environment like standing water sources do.
In response to a question from Committee, Mr. Bellamy clarified that the
initial cost of $1.2 million was for a like-for-like cleanout of the pond, and
that with growth and changes over past years this project has expanded.
OP-260521-007
"THAT in consideration of Staff Report OP-26-029 respecting the
Kenny Drain Pond Cleanout and Expansion, the Operations
Committee recommends that City Council receive the report for
information purposes."
8.c

Public Works
8.c.1 Report OP-26-026 from the Director of Public Works and Engineering Re:
Business Case for Sand Dome Replacement
The Director of Public Works and Engineering provided an overview of the
report.
In response to a question from Committee, Ms. Widdifield noted that this
project will be added to the unfunded list of the long-term capital plan at
this time, and added that funding could be determined for a future year as
the structure is still functional at this time.
In response to a question from Committee, Ms. Widdifield noted that the
structures can be inspected to determine their remaining useful life or if
there is any work that could be done to prolong this, she added that this
project was once listed in the long-term capital plan, but that the cost has
increased significantly since that time.
In response to a question from Committee, Ms. Widdifield noted that staff
will apply to any applicable grant opportunities for the project if they arise.
In response to a question from Committee, the Manager of Public Works
and Engineering clarified that the tarp-over-steel as outlined in the report
can refer to a multitude of materials, and that the proposed structure
would be constructed of a long-lasting material such as galvanized or
stainless steel.
In response to a question from Committee, Mr. Bellamy noted that options
could be provided once it is time to move forward with the project, adding
that challenges include the increased cost of materials and changing
regulations.
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OP-260521-008
"THAT in consideration of Staff Report OP-26-026 respecting the
Business Case for a Sand Dome Replacement, the Operations
Committee recommends that City Council receive the report for
information purposes."
8.d

Environment
None.

8.e

Transit
None.
Councillor Hamley left the meeting.

9.

MATTERS POSTPONED
There were no matters postponed.

10.

MOTIONS FOR WHICH NOTICE WAS PREVIOUSLY GIVEN
10.a

Motion for Which Notice was Previously Given by Councillor Farmer at the April
23, 2026 Operations Committee Meeting Re: Crash Analysis Working Group
In response to a question from Committee, the Director of Public Works and
Engineering noted that the Transportation Master Plan is currently scheduled for
2028, and that any findings from the proposed working group could be used to
help inform that plan. She added that the plan is intended to include all types of
transportation, including cycling, transit, pedestrian, and vehicular.
OP-260521-009
"WHEREAS the City of Owen Sound receives annual collision statistics
identifying the intersections with the highest numbers of collisions;
AND WHEREAS it is widely accepted by organizations ranging from the
Ontario Society of Professional Engineers, to Strong Towns, and the Owen
Sound Police Service that street design is a contributing factor to rates of
collision and injury;
AND WHEREAS the City of Owen Sound currently has no mechanism by
which to examine the common design or operational factors that contribute
to higher numbers of collisions at certain intersections or to identify
possible safety interventions;

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AND WHEREAS Strong Towns has developed a tool called the Crash
Analysis Studio to assist municipalities and individuals in identifying and
addressing patterns and contributing factors to crashes;
AND WHEREAS the City of Owen Sound has updated the board and
committee structure for the next term of Council to simplify the striking of
working groups to assess and bring recommendations to address specific
problems on set timelines;
NOW THEREFORE IT BE RESOLVED THAT:
1. The Operations Committee requests that following the 2026
municipal election, Owen Sound strike a crash analysis working
group for 2027;
2. The working group consist of 3-5 members;
3. The working group analyze contributing factors and identify
potential safety interventions for the three intersections with the
highest numbers of reported collisions in 2025:
a. 10th Street/9th Avenue East (15 collisions);
b. 16th Street/9th Avenue East (14 collisions);
c. 10th Street/4th Avenue East (14 collisions); and
4. The working group deliver their final report to the September 2027
committee meeting."
11.

CORRESPONDENCE PROVIDED FOR INFORMATION
11.a

Memo from Grey County Re: Waste Management Service Review
The Manager of Public Works and Engineering provided an overview of the
correspondence.
OP-260521-010
"THAT in consideration of correspondence provided for information
purposes listed on the May 21, 2026 Operations Committee agenda, the
Operations Committee recommends that City Council receive Item 11.a for
information purposes."

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12.

DISCUSSION OF ADDITIONAL BUSINESS
12.a

Recent Pedestrian Accident Involving a Child at Alpha Street and 13th Street A
West
Councillor Merton provided comments respecting a recent pedestrian accident
involving a child being struck by a vehicle, and highlighted concerns from the
community regarding possible infrastructure or design changes to the area,
including the installation of a grass strip, a community safety zone, an additional
crosswalk, or a crossing guard.
In response to a question from Committee, the Director of Public Works and
Engineering noted that the City recognizes the seriousness of the incident and
are in contact with Police Services. She added that the City will complete any
required action once the police investigation is complete, and any infrastructure
changes required would flow through the normal processes of project approval.

12.b

Global Accessibility Awareness Day
Member Anderson advised that May 21 is Global Accessibility Awareness Day
(GAAD), highlighting the importance of being aware of how the buildings, streets,
and technology we all use is accessible to everyone.

12.c

Opportunities for Public Outreach Respecting Traffic Calming Measures
Vice Chair Farmer asked staff to provide an update on how the community can
provide input or requests for traffic calming measures within the City's current
policies.
In response to a question from Committee, the Director of Public Works and
Engineering noted that there is a policy, Policy PRT001, which pertains to
Neighbourhood Traffic Calming and is available on the City's website. She added
that this policy outlines what traffic calming is and how it is requested by the
community.

13.

NOTICES OF MOTION
13.a

Councillor Merton Re: Recent Pedestrian Accident Involving a Child
Councillor Merton presented the following Notice of Motion that was supported by
Vice Chair Farmer:
"THAT the Operations Committee recommends that City Council direct staff to
provide an update relating to the concerns and suggestions provided by citizens
respecting the recent accident involving a 4-year-old child to a future meeting of
the Operations Committee.”

14.

ADJOURNMENT
The business contained on the agenda having been completed, Chair Greig adjourned
the meeting at 8:04 p.m.
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13 Final approvals issued for the following Business Licences: • Hawker and Peddler Licence issued to Brightshores Health System for the Brightshores MHA Coffee House Event at the

Final approvals issued for the following Business Licences:
•
Hawker and Peddler Licence issued to Brightshores Health
System for the Brightshores MHA Coffee House Event at the
Owen Sound Farmers' Market on May 26, 2026
•
Annual Hawker and Peddler Licence issued to Billy G
Amusements Inc. for the sale of fireworks at 1266 16th Street
East
Correspondence received which is presented for the information of
Council
COMMITTEE MINUTES WITH RECOMMENDATIONS FOR APPROVAL
12.a
Minutes of the Corporate Services Committee meeting held on May 7,
12.b
Minutes of the Tom Thomson Art Gallery Advisory Committee meeting
held on May 6, 2026
12.c
Minutes of the Operations Committee meeting held on May 21, 2026
MATTERS POSTPONED
There are no postponed matters.

14 MOTIONS FOR WHICH NOTICE WAS PREVIOUSLY GIVEN There are no motions for which notice was previously given.

MOTIONS FOR WHICH NOTICE WAS PREVIOUSLY GIVEN
There are no motions for which notice was previously given.

15 DISCUSSION OF ADDITIONAL BUSINESS

DISCUSSION OF ADDITIONAL BUSINESS

16 th Street East Pedestrian Tunnel Rehabilitation

th Street East Pedestrian Tunnel Rehabilitation
10.c
Report OP-26-031 from the Director of Public Works and Engineering
Re: 4th Avenue West Reconstruction (15th Street to 20th Street) Next
Steps
10.d
Verbal Report from the Deputy Mayor Re: Grey County Council
CONSENT AGENDA
11.a
Report CS-26-040 from the Director and Chief Curator - Art Gallery,
Culture, Tourism Re: Short-Term Cultural Facility Parking
11.b
Report CR-26-050 from the City Clerk Re: Policy Consolidation Council Seating and Appointments Policy No. GOV001
11.c
Report CR-26-046 from the City Clerk Re: Appointment of a By-law
Enforcement Officer
11.d
Report CR-26-051 from the Manager of Legislative Services Re:
Encroachment Application - 790 2nd Avenue East
11.e
Report CR-26-055 from the Manager of Legislative Services Re: 1182
and 1186 3rd Avenue West – Proposed Sale of Adjacent Land and
Public Comments
11.f
Report CR-26-054 from the Deputy Treasurer Re: 2026 Fees and
Charges
11.g
Report OP-26-030 from the Manager of Public Works and Engineering
Re: Dedication of Land as Highway - Part 5, Plan 16R-1225
11.h
Report CR-26-048 from the Purchasing and Claims Coordinator Re:
Approval of Non-Standard Procurement - Wastewater Treatment Plant
Digestor Clean-Out
11.i
Minutes of Boards and Committees for Receipt Re: Owen Sound
Housing Company meetings held on January 21, 2026, February 9,
2026, March 16, 2026, and April 20, 2026
11.j
Minutes of Boards and Committees for Receipt Re: River District Board
of Management meeting held on March 11, 2026
11.k
11.l

17 MOTION TO ADOPT PROCEEDINGS IN COMMITTEE OF THE WHOLE

MOTION TO ADOPT PROCEEDINGS IN COMMITTEE OF THE WHOLE

18 NOTICES OF MOTION

NOTICES OF MOTION

19 MOTION TO MOVE INTO CLOSED SESSION "THAT City Council now move into 'Closed Session' to consider:

MOTION TO MOVE INTO CLOSED SESSION
"THAT City Council now move into 'Closed Session' to consider:

20 REPORTING OUT OF CLOSED SESSION

REPORTING OUT OF CLOSED SESSION

21 BY-LAWS

BY-LAWS
21.a
By-law No. 2026-058
"A By-law to confirm the proceedings of the Regular Meeting of the
Council of The Corporation of the City of Owen Sound held on the 25th
day of May, 2026"
21.b
By-law No. 2026-059
"A By-law to amend Appointed Officers By-law No. 2015-054 to appoint
a By-law Enforcement Officer"
21.c
By-law No. 2026-060
"A By-law to authorize the Mayor and Clerk to execute a Capital Cost
Recovery Agreement with Bruce Grey Catholic District School Board,
respecting development at 2753 15th Street East"
21.d
By-law No. 2026-061
"A By-law to authorize the Mayor and Clerk to execute a Conditional
Building Permit Agreement with Bruce Grey Catholic District School
Board, respecting development at 2753 15th Street East"
21.e
By-law No. 2026-062
"A By-law to authorize the Mayor and Clerk to execute an agreement
with E.C. King Contracting, a division of Miller Paving Limited,
respecting the rehabilitation of the 16th Street East Pedestrian Tunnel,
in accordance with RFT-26-004"
21.f
By-law No. 2026-063
"A By-law to authorize the Mayor and Clerk to execute a Memorandum
of Understanding with The Corporation of the County of Grey,
respecting economic development initiatives (Team Grey)"
21.g
By-law No. 2026-064
"A By-law to amend Traffic By-law No. 2009-075 to add two short-term
parking spaces on 1st Avenue West, adjacent to the North Grey Union
Public Library and Tom Thomson Art Gallery buildings"

22 ADJOURNMENT

ADJOURNMENT