Owen-sound-police Police-board Meeting Transcript — March 18, 2026

00:04:33 SPEAKER_UNKNOWN: Good morning.

00:04:35 SPEAKER_UNKNOWN: It's Wednesday, March eighteenth, at nine a.m.

00:04:38 SPEAKER_UNKNOWN: And I'd like to call the order to order the public service board open meeting.

00:04:45 SPEAKER_UNKNOWN: And I'd like to respectfully acknowledge your meeting on the traditional lands of First Nations that have been inhabited by Indigenous people from the beginning.

00:04:54 SPEAKER_UNKNOWN: In particular, I acknowledge the history, spirituality, and culture of the territory of Anishinaabeg Nation, the people of the Three Fires, known as the Chippewa, Odawa, and Potawatomi Nation,

00:05:06 SPEAKER_UNKNOWN: and further give thanks to the Chippewas of Sogwit, Chippewas of Nawash, known collectively as the Sogwit Odibwe Nation, as the traditional keepers of this land.

00:05:16 SPEAKER_004: We recognize and deeply appreciate the historic context of this area as well as the contribution of the Métis, Inuit, and other Indigenous peoples whose ancestors shared these lands and waters.

00:05:27 SPEAKER_004: May we live with respect for each other on this land and live in peace and friendship with all these diverse peoples.

00:05:33 SPEAKER_004: May we wish.

00:05:35 SPEAKER_004: We have approval for the agenda, please.

00:05:38 SPEAKER_004: A motion.

00:05:40 SPEAKER_004: Andrei, thank you.

00:05:41 SPEAKER_004: Brian, thank you.

00:05:43 SPEAKER_004: All in favour.

00:05:48 SPEAKER_004: Any declaration of conflict of interest arising with the minutes matters listed on the agenda?

00:05:55 SPEAKER_004: Hearing none.

00:05:57 SPEAKER_004: We don't have any presentations or public question period for this meeting.

00:06:01 SPEAKER_004: If I have a confirmation of the minutes of the public session held February 18th.

00:06:06 SPEAKER_004: Brian, thank you.

00:06:09 SPEAKER_004: Mary, thank you.

00:06:09 SPEAKER_004: All in favour.

00:06:10 SPEAKER_004: Hearing none.

00:06:10 SPEAKER_004: All in favour?

00:06:11 SPEAKER_004: Hearing.

00:06:13 SPEAKER_004: Any business arising out of the public session minutes?

00:06:18 SPEAKER_004: Hearing none.

00:06:20 SPEAKER_004: There were three items in your correspondence.

00:06:24 SPEAKER_004: One was the news article about the new chair of the Crime Stoppers of Great Bruce.

00:06:28 SPEAKER_004: There was a screenshot of posts from the Inter-Township Fire Department that made on they made on social media following the recent ice rescue,

00:06:36 SPEAKER_004: and also an email expressing thanks and gratitude to our officers who responded to an incident.

00:06:43 SPEAKER_004: Any comments about the response?

00:06:48 SPEAKER_004: Or move on.

00:06:50 SPEAKER_004: Others note that last night there was a debrief for the ice rescue with all of the first responders, myself, and Suzanne, and two of the dispatchers that were working were there,

00:07:01 SPEAKER_004: and there was nothing but positive things to say about our role in that.

00:07:04 SPEAKER_006: Although it was just on the dispatch side of things, it wasn't any of my doing.

00:07:12 SPEAKER_006: I'd be careful with justice.

00:07:15 SPEAKER_006: Well, and I think they did a great job.

00:07:16 SPEAKER_006: They were doing an amazing job, but I'm just saying we didn't get involved on the facing side of things.

00:07:23 SPEAKER_006: Yeah.

00:07:23 SPEAKER_006: Right.

00:07:24 SPEAKER_006: Moving on then to Chairman's report.

00:07:27 SPEAKER_004: February nineteenth, I attended the OAPSB meeting virtually, and highlights of that meeting included that at that meeting, the TPA transfer payment agreement was almost completed with the ministry,

00:07:40 SPEAKER_004: and as for conduct training that we do for the Inspire and OPP detachments, also that TPA would stabilize our staffing and infrastructure.

00:07:49 SPEAKER_004: And since the meeting, that TPA has been signed off.

00:07:53 SPEAKER_004: So we see a company that are actively setting up training programmes and schedules and things like that.

00:07:59 SPEAKER_004: So you see more coming out on the OAPS website.

00:08:04 SPEAKER_004: Also at the meeting, we set up a new reserve account and a policy where its use was approved.

00:08:09 SPEAKER_004: The policy identifies what and where funds can be used, and who is authorised to approve their use, and an annual funding formula.

00:08:19 SPEAKER_004: We also reviewed updates to the new website that should be available later in April.

00:08:24 SPEAKER_004: It will have a new look and feel, and the new PGO logo will be on the landing page.

00:08:30 SPEAKER_004: Now, all branding will be revamped using the new PGO logo, and to be officially launched at the AGM June.

00:08:40 SPEAKER_004: Our four-year business plan has been approved, and development of a new communications plan has been completed, and will be coming out with the launch of our new website.

00:08:50 SPEAKER_004: Under education and expertise, the following items will be made available to two members: we'll have online and in-person training, we'll have legal advice available, HR support,

00:09:02 SPEAKER_004: media support for key messaging and government insights on the new website.

00:09:07 SPEAKER_004: Under the heading of advocacy, there's a new committee formed to address cost of policing.

00:09:13 SPEAKER_004: This is to be more in depth than previous reviews, and soldier and staff are now at the table and will be involved in stabilizing costs in the future.

00:09:22 SPEAKER_004: That's for all municipalities and OPP.

00:09:23 SPEAKER_004: WSB, we're looking at a plan.

00:09:28 SPEAKER_004: Plans, and we're requirements, and we're revamping the WSB because it's not currently useful.

00:09:37 SPEAKER_004: It was never designed to be what it's being used for today, so we're going to have to look at designing it.

00:09:44 SPEAKER_004: We also have some information on bargaining and legislative considerations, and on bill reform as well.

00:09:55 SPEAKER_004: Also, I think we'll have a formalized legal opinion coming out on section two twenty, wasn't that brought up at the day labour conference?

00:10:04 SPEAKER_004: It was.

00:10:05 SPEAKER_004: It was.

00:10:05 SPEAKER_004: Yeah.

00:10:06 SPEAKER_004: Was the legal opinion announced there, or they said it's coming?

00:10:09 SPEAKER_004: There was nothing from the ministry.

00:10:11 SPEAKER_004: They had two labour lawyers basically debating the decision that came out of Waterloo and trying to explain to everybody what it meant.

00:10:17 SPEAKER_008: But there was nothing official from the ministry in terms of their position on it.

00:10:23 SPEAKER_008: All right.

00:10:24 SPEAKER_008: Good.

00:10:25 SPEAKER_004: Also, so yeah, trying to think what Lisa said that she thought since the conference there was something coming out more concrete.

00:10:35 SPEAKER_004: So, anyways, stay tuned on that part of.

00:10:38 SPEAKER_004: Everyone remembers what Section two hundred and twenty was.

00:10:40 SPEAKER_004: This was in regards to having the HR manager, CEO, any legal people like that, outs to be had to be outside of the Senior Officers Association, and there was some debate.

00:10:54 SPEAKER_004: And I think the Waterloo arbitrator said no, no, no, they have to stay within, and there was a bunch of back and forth.

00:11:02 SPEAKER_004: So that's that's right.

00:11:05 SPEAKER_004: Yeah, it was quite complicated.

00:11:07 SPEAKER_008: Even such that the two labour lawyers that were there were taking different interpretations of the decisions.

00:11:14 SPEAKER_008: So stay tuned.

00:11:19 SPEAKER_008: So on March 10th, I attended the Zone Five virtual meeting.

00:11:23 SPEAKER_004: The joint session with the chiefs of police included a presentation from Hank Zehr, and was on the inspector general's decisions on findings regarding reports that are coming out.

00:11:33 SPEAKER_004: I've asked Hank to give that report to the rest of the board at our April meeting.

00:11:38 SPEAKER_004: Also, we received a report and update from Lisa Darling of OAPSB, which included many of the topics that I just talked about from the board meeting.

00:11:46 SPEAKER_004: The next Zone Five meetings on June 9th, and they are looking for a venue to host the meeting.

00:11:53 SPEAKER_004: And I guess my question is: Would our board be willing to host the next meeting?

00:12:00 SPEAKER_004: June 5th.

00:12:00 SPEAKER_010: The next meeting in June isn't planned, but that's something that came up in our minutes.

00:12:06 SPEAKER_010: But they were looking for somebody to host for September.

00:12:10 SPEAKER_010: Okay.

00:12:12 SPEAKER_010: I was—I wasn't there, but that was in our minutes.

00:12:15 SPEAKER_010: Okay, September or October?

00:12:17 SPEAKER_010: Set the date.

00:12:17 SPEAKER_010: Yeah.

00:12:21 SPEAKER_004: Um, we did host it once before, back in March of 2020.

00:12:25 SPEAKER_004: Had it at the Great Court.

00:12:29 SPEAKER_004: So we'd probably be looking for a venue that would hold for 50 people.

00:12:35 SPEAKER_012: And then there'd be also the cost of doing lunch for 50 people as well.

00:12:41 SPEAKER_012: So any thoughts from the board on that?

00:12:44 SPEAKER_012: We got a lunch spot.

00:12:46 SPEAKER_012: You're all set.

00:12:49 SPEAKER_012: Thank you, Marion.

00:12:50 SPEAKER_012: I think it's a great idea to be involved to bring people to our area and give us the chance.

00:12:56 SPEAKER_012: Plus, what would be the expectation of the board?

00:13:05 SPEAKER_004: Probably to attend and welcome people to the conference, or to the board meeting, the fund meeting.

00:13:13 SPEAKER_004: Other than that, I don't think there probably be costs.

00:13:17 SPEAKER_004: Fifty people.

00:13:17 SPEAKER_004: What's that?

00:13:18 SPEAKER_004: But over a thousand dollars plus venue.

00:13:22 SPEAKER_004: No, last time we worked with our partners at Green County, they gave us the council chambers and then the bay room off the side.

00:13:29 SPEAKER_014: Yes, to break out to, and I can talk to Randy Shirtsir about that.

00:13:34 SPEAKER_014: Yeah, okay.

00:13:35 SPEAKER_014: I don't think we'd have a problem with that as long as there's nothing going on that day.

00:13:39 SPEAKER_014: Do you need a motion for that, or do it?

00:13:41 SPEAKER_014: I think we can just do it.

00:13:44 SPEAKER_014: Let's do it.

00:13:47 SPEAKER_014: Some.

00:13:47 SPEAKER_014: So we'll have to confirm with Joanne, the secretary, and make sure everybody else is on board and that the venue is available that date.

00:13:56 SPEAKER_014: Well, I didn't think they said June or September.

00:14:00 SPEAKER_014: Is there a date?

00:14:02 SPEAKER_014: I don't know.

00:14:02 SPEAKER_014: I don't believe they did.

00:14:04 SPEAKER_014: No. We're looking for somewhere in the September to October range.

00:14:08 SPEAKER_014: So I think it's opened us to select a date.

00:14:11 SPEAKER_014: Okay.

00:14:11 SPEAKER_014: We're doing it.

00:14:12 SPEAKER_004: I'll get a hold of Joanne and see if she can coordinate with the person on the police chief side.

00:14:18 SPEAKER_004: Yeah, yeah.

00:14:20 SPEAKER_004: I'll send an open.

00:14:21 SPEAKER_004: Well, okay.

00:14:22 SPEAKER_004: We're going to.

00:14:23 SPEAKER_004: Yeah.

00:14:24 SPEAKER_004: All right.

00:14:27 SPEAKER_004: Moving on to March 11th, I had a Zoom call with Strategic Corp, and that was to participate in their survey of municipal police service board chairs.

00:14:36 SPEAKER_004: Strategic Corp has done this the same thing in past.

00:14:39 SPEAKER_004: I think it was about three years ago, and they've also done surveys with police chiefs, CAs, city managers, chief planning officials, etc., and yeah, it was 2003 that I participated in the last one.

00:14:53 SPEAKER_004: And if anyone wants, we can—I can send a link to that report.

00:14:59 SPEAKER_004: It's available online.

00:15:02 SPEAKER_004: Purpose of the latest survey is to identify what is working well and what needs to change when it comes to municipal police service governance.

00:15:08 SPEAKER_004: There are 20 chairs of Ontario Police Service Boards that we're getting involved with this one, and the new paper will look into the trends and challenges that police service boards are facing, from mental health,

00:15:20 SPEAKER_004: addiction crisis, to meeting public expectations and the pressures associated with costs to provide adequate and effective policing.

00:15:27 SPEAKER_004: The expectation of this report will be released at the June AGM, the OAPSB meeting, so there will be a copy available to all board members from that.

00:15:38 SPEAKER_004: Any questions on Strategic Corp?

00:15:42 SPEAKER_004: I don't have anything under governance at this point in time.

00:15:48 SPEAKER_004: So with that, we move on to Director Matheson, our operating director.

00:15:53 SPEAKER_004: Good morning, everyone.

00:15:54 SPEAKER_004: To take everyone through these operational reports, starting with criminal investigations, compliance, and accordion.

00:16:02 SPEAKER_004: The Criminal Investigations Branch.

00:16:04 SPEAKER_004: Some of the noteworthy investigations they completed in February.

00:16:07 SPEAKER_004: Unfortunately, a couple of sexual assault investigations were completed in which adults were charged with having committed sexual offences against youth.

00:16:16 SPEAKER_004: One investigation was initiated by the victim attending the OBD detachment.

00:16:21 SPEAKER_004: Very sound.

00:16:23 SPEAKER_004: It was determined the incident occurred here, so we took over the investigation and made some charges there.

00:16:30 SPEAKER_022: A second one involved a 2013-year-old female using Snapchat, and that person has also been charged with sexual offences.

00:16:42 SPEAKER_022: Over the past three months, approximately in Owen Sound, there's been some political posters being put up at various locations.

00:16:53 SPEAKER_023: We've conducted an investigation, and the Violation Department has also received some of these complaints.

00:17:00 SPEAKER_023: We did an assessment on the content and determined it doesn't rise to the level of criminality causing heightened levels of anxiety in local religious communities.

00:17:11 SPEAKER_023: The investigation resulted in the person being identified by police, and we've remained in contact with representatives of the affected communities to encourage safety concerns.

00:17:22 SPEAKER_023: The person has been cautioned; charges under the city bylaw may follow after evidence items being posted.

00:17:33 SPEAKER_023: Mental health crisis response: a couple of responses, as well as a couple of pearls, and did a couple of proactive patrol check-ins.

00:17:49 SPEAKER_023: Drug overdose information: we did not investigate any drug overdoses or suspected drug overdoses in February or at any point yet in 2026, which is good news.

00:17:59 SPEAKER_023: Back on wood, yes.

00:18:01 SPEAKER_023: There are no currently there are no missing persons that are currently outstanding.

00:18:07 SPEAKER_023: Highlights of bail compliance: more than a half-inch in unit, no warrantee.

00:18:12 SPEAKER_023: Twenty arrests in February, outstanding warrants.

00:18:17 SPEAKER_023: Also, they were contacted by the county attorney.

00:18:21 SPEAKER_023: There was supposed to be a sexual assault trial of the accused that was to begin during February, and the accused failed to appear.

00:18:28 SPEAKER_023: An investigation by bail compliance revealed that that person fled Canada to Turkey, so a warrant's been issued.

00:18:36 SPEAKER_023: Additional warrants have been issued.

00:18:41 SPEAKER_023: Our core unit continued with mobile and foot patrols in downtown core, focusing in the River District, and doing well-being checks on vulnerable populations.

00:18:54 SPEAKER_023: During one foot patrol in the River District, they came upon a person openly using drugs and laid possession charges.

00:19:08 SPEAKER_023: Moving on to the auxiliary report.

00:19:09 SPEAKER_023: During the month of February, the auxiliary unit contributed a total of 152 and a half volunteer hours.

00:19:17 SPEAKER_023: Some of the activity highlights were the continued participation in car seat clinics by Auxiliary Jessica Brown.

00:19:27 SPEAKER_023: She did some installations and volunteered eight hours every time at those clinics.

00:19:32 SPEAKER_023: We had two resignations from our auxiliary unit, including one member who had been with the unit for eleven years, and they're pursuing a career as a constable with one of the regional police services.

00:19:44 SPEAKER_023: And on February 14th, two auxiliary members attended the Polar Plunge that was hosted by Westgate Police in Durham.

00:19:52 SPEAKER_023: Great race and funds for special frontline patrol report and collisions.

00:20:00 SPEAKER_023: Some of the statistics from the frontline year over year, or sorry, month over month.

00:20:06 SPEAKER_023: Noteworthy criminal code charges year over year was one 28 to one 61, so tend to be busy in laying criminal charges and closing cases.

00:20:17 SPEAKER_023: And foot patrol hours remain consistently high in February at 83.5 hours.

00:20:26 SPEAKER_025: On the part-time officer side of things, 202 and three-quarters hours spent conducting security, which is time they are not spending on the wheels.

00:20:37 SPEAKER_025: And they did manage to get out on the road.

00:20:39 SPEAKER_025: They were able to execute eighteen warrants, which is an incredible amount of warrant executions for the limited time that they were able to get out there.

00:20:48 SPEAKER_025: Ride programmes: there were twelve ride programmes conducted in February, with 257 drivers stopped.

00:20:55 SPEAKER_025: Twenty-five little officers participated.

00:20:58 SPEAKER_023: There was one roadside breath test administered by a Highway Traffic Act caution.

00:21:03 SPEAKER_023: And no persons found to be impaired during those ride checks.

00:21:07 SPEAKER_023: For impaireds overall, there were two impaired drivers charged and five road screen roadside screening tests administered during the month of February.

00:21:15 SPEAKER_023: Collision stats are always remarkably consistent month over month.

00:21:23 SPEAKER_023: It's amazing to me how consistent they actually are.

00:21:27 SPEAKER_023: Nothing really noteworthy in terms of numbers or division between east, west, or Vermonts.

00:21:36 SPEAKER_023: Very consistent numbers there.

00:21:40 SPEAKER_023: The community service officer report: they completed a total of thirty media posts in February, including education on CAM safe, distracted driving, back-to-driving, and some folks about our citizens' police academy, which has wrapped up now.

00:21:58 SPEAKER_023: Participation in the polar plunge, etc. Some of the community service officers did community engagement.

00:22:05 SPEAKER_023: Attended a city schools meeting in Spruce.

00:22:08 SPEAKER_023: Participated in presentations, policing initiative, crime prevention tables, Alpha Street partners monthly meeting, as well as participate.

00:22:19 SPEAKER_023: Just, sorry, completed presentations at seasons regarding seniors frauds, as well as Notre Dame School for safety at home as well as street safety.

00:22:34 SPEAKER_023: They also attended community service along with some officers.

00:22:39 SPEAKER_023: Attended the community officers conference.

00:22:45 SPEAKER_023: Finally, our training report.

00:22:47 SPEAKER_023: There were two courses attended.

00:22:50 SPEAKER_023: Our officer from the bail compliance and warrant apprehension unit attended the hate crime investigative course, hosted by the regional police, grant-funded course.

00:23:00 SPEAKER_023: And as I mentioned, the community of officers course was attended by three OSPS members as well as the crisis work.

00:23:06 SPEAKER_023: It was also funded by.

00:23:10 SPEAKER_023: Those are the operational reports.

00:23:13 SPEAKER_023: Thank you, Inspector.

00:23:13 SPEAKER_023: Any questions?

00:23:14 SPEAKER_023: Yes, sir.

00:23:14 SPEAKER_023: This is an overall question, but this is an overall question about statistical capture.

00:23:20 SPEAKER_023: Is there a way, or do we track the difference between police volume activity or residents of Owen Sound compared to those who come from outside?

00:23:36 SPEAKER_023: Do we have an idea of the portion of the resources for policing that are used for people who are taxpayers and for those who come here, but then there may be use for police services.

00:23:54 SPEAKER_023: Do we have any idea of the portion?

00:23:57 SPEAKER_031: No, the answer would be that I mean to say it would be very difficult to capture because if somebody called locally about somebody who was on their property,

00:24:09 SPEAKER_031: is that then captured as somebody a local problem, or is that somebody the person being on the property being promoted down, or is that an external call for service?

00:24:19 SPEAKER_031: So you'd have to differentiate.

00:24:21 SPEAKER_031: We get we gather information on everybody that calls, whether they're local or whether they're not, and we gather information where everybody we deal with on where they live.

00:24:28 SPEAKER_031: But we don't do two things.

00:24:30 SPEAKER_031: We don't have anybody staff to break that down and get that number and have to be.

00:24:36 SPEAKER_031: How would you consistently identify what that metric is?

00:24:40 SPEAKER_031: So just to follow up on that, for example, the collisions that take time, investigation time.

00:24:49 SPEAKER_031: Do we capture proportionally?

00:24:51 SPEAKER_031: Are they people who are here versus coming through?

00:24:57 SPEAKER_031: Don't you could do it manually.

00:25:01 SPEAKER_031: So at the moment, the capacity to do report writing through our statistical capture system isn't currently present.

00:25:09 SPEAKER_031: The reason I'm asking is that we know we budget based on the taxpayer base.

00:25:14 SPEAKER_031: You know we have so many residents who pay taxes, but there are a lot of people who come through our city because we're a regional hub,

00:25:23 SPEAKER_034: and it would be interesting to know proportionally the demand on policing from the flow-through and the fact that we are a regional in proportion to our twenty-two thousand or whatever our tax base is.

00:25:37 SPEAKER_034: I know what our population base.

00:25:40 SPEAKER_034: To be able to say yes, we have this as our funding base.

00:25:46 SPEAKER_034: However, our police service demand proportionately is this much because we are a regional hub, and I think that information, ongoing as we go through all of the fiscal restraints and challenges, would be really interesting.

00:26:04 SPEAKER_034: But I don't know if the reports report writing capacity within your system would allow to track either by postal code or address or whatever.

00:26:15 SPEAKER_034: I just want to raise that as something that I have been asked about, and I think it would be a you may have a feel for it,

00:26:26 SPEAKER_034: but you know if actually and you want to be accurate with statistics.

00:26:31 SPEAKER_034: Excuse me.

00:26:33 SPEAKER_034: You don't disagree that it's kind of nice to know what's happening, but I think the service is based on incidents that take place in or around that our police service needs to respond to.

00:26:44 SPEAKER_034: Yeah, agreed.

00:26:45 SPEAKER_034: Agreed.

00:26:46 SPEAKER_034: When we when we want to augment our budget because we are, if we ever decide, and we've had these conversations around the table, if we know there is a budget base, however,

00:26:59 SPEAKER_034: we know there is a service utilization factor, and the demand for service has been going up.

00:27:07 SPEAKER_034: You know that statistically, so to be able to capture you know the differential between because we are responsible overall for whatever is happening within our limits beyond.

00:27:22 SPEAKER_034: Right.

00:27:23 SPEAKER_034: So that's what I asked you a week or a month ago, or whatever it was.

00:27:28 SPEAKER_034: Pretty much the same because of what our population does.

00:27:33 SPEAKER_034: By eleven o'clock in the morning it goes to what?

00:27:36 SPEAKER_034: Double, more than double.

00:27:39 SPEAKER_037: So if we had that percentage, or the number of people, how much of a burden is it in our police force, or if you want to put it another way,

00:27:50 SPEAKER_037: how much money the County of Grey should be paying towards our police budget?

00:27:57 SPEAKER_037: Or Bruce, which would be Simcoe, one million, two million.

00:28:01 SPEAKER_037: I don't know, but that's where I was going with it, and you know when you have that many people coming in who's who's paying the cost?

00:28:12 SPEAKER_035: I think it would just identify the demand for police services on the influx of the population.

00:28:22 SPEAKER_035: Yeah, and I think sorry, just and when they did the budget presentation, they did talk about the number of people that came into the area,

00:28:29 SPEAKER_035: and I think that was some fifty thousand or something like that.

00:28:34 SPEAKER_035: That's a market study, and it was designed.

00:28:37 SPEAKER_035: I think it even appeared on the Owen Sound City website.

00:28:42 SPEAKER_035: I'm not sure, and I've asked the same question a couple years ago.

00:28:47 SPEAKER_043: I'm not sure whether an appetite for capacity fits to that under the current structure, or whether that's something that we would add to a regional service, and I think we already have that number.

00:29:02 SPEAKER_043: With there's another fifty thousand.

00:29:04 SPEAKER_043: We also talked about in a budget presentation the highest number of charges and how much work that the actual police are doing here, and that's not all for twenty-one thousand people.

00:29:17 SPEAKER_043: It has to be from outside.

00:29:20 SPEAKER_043: And the question that comes back is basically the question that I've had asked: proof, basically proof.

00:29:28 SPEAKER_043: Prove, basically, prove it.

00:29:29 SPEAKER_043: We assume that, but how do we capture to factually say half of our police work is from out of Owen Sound or not?

00:29:39 SPEAKER_043: You prove it, John.

00:29:40 SPEAKER_043: No, no, no. But you know, but that you know, we assumption, but our strength in requesting things is by the factual data that we provide,

00:29:52 SPEAKER_043: and that's a strength that I've observed sitting at the time I've been on this police service.

00:29:55 SPEAKER_045: Time I've been on this police services board, data that comes forward is current, accurate, verifiable, and it helps to support the requests that go forward.

00:30:08 SPEAKER_045: So yeah.

00:30:11 SPEAKER_031: When you when you say prove it, I think no matter what we bring forward, people won't listen to it if they don't want to listen to it.

00:30:20 SPEAKER_031: I've experienced that over my last six years presenting to outside of this room.

00:30:25 SPEAKER_031: Um, and so regardless of what you say, but they all the information points in the same direction, and you know the volume of calls that we handle for the population is totally out of whack.

00:30:38 SPEAKER_031: Like, you know, I'm looking for a chief police in an eastern municipality, and I happen to get sent information package about it because they're looking to see if I'm interested, and you know 122 officers,

00:30:52 SPEAKER_031: Twenty-two thousand calls, just under just under twenty-two thousand calls.

00:30:57 SPEAKER_031: We're forty-five officers with eighteen thousand calls for service.

00:31:01 SPEAKER_031: You know so the information is there if anybody wants to accept it, and the data is there and the statistics are there.

00:31:08 SPEAKER_031: We you know you look at the number of criminal charges per officer across Canada.

00:31:13 SPEAKER_031: We're one of the highest.

00:31:15 SPEAKER_031: It all those metrics point to the same thing, and it's really difficult to say you know what is our catchment area?

00:31:24 SPEAKER_031: And in the summer, it changes obviously, but in year round you know there isn't a homeless issue in Bruce County particularly big because there's no place to put people.

00:31:37 SPEAKER_031: So Bruce County you know rented the facility in Hanover,

00:31:41 SPEAKER_031: and then individuals who couldn't follow the rules are kicked out of Hanover and brought is out and driven to Safe and Sound because it's the only place that they can be.

00:31:48 SPEAKER_031: And I understand why they're doing that, but that creates issues for us locally.

00:31:52 SPEAKER_031: So it is compounded with all the all the information is there, whether it's anecdotal, whether it's statistical, based on our all the ones,

00:31:59 SPEAKER_031: our criminal charges per officer you know all those all those metrics that we use.

00:32:04 SPEAKER_031: It's all there if people look at it and see it.

00:32:07 SPEAKER_031: But I don't know how we would without hiring somebody to come in and look at all the stats and look at where their address is and what they do,

00:32:15 SPEAKER_031: and we don't have the staff to do that ourselves.

00:32:17 SPEAKER_043: And it took a fair length of time for the Kent County to understand that the court costs were not Owen Sound's world.

00:32:31 SPEAKER_043: So I'm not sure whether we could identify and get, for lack of a term, funding, to offset the extra costs, extra volume that we have our officers have to deal with.

00:32:46 SPEAKER_043: But I understand what you're saying.

00:32:48 SPEAKER_043: Understand what Craig's saying too.

00:32:50 SPEAKER_043: We can have all the data and everything else, but if there's nobody willing to accept that, it's even difficult.

00:32:57 SPEAKER_031: And whether the cost would benefit us, just the fact that our call volume is inverted to almost every other municipality our size, where we are low, relatively low overnight from 3 a.m. until 7 a.m.,

00:33:13 SPEAKER_031: and then a lot of places will flip, come up a little bit, and then they'll drop off during the day.

00:33:20 SPEAKER_031: And because it's a bedroom community, everybody else's prices climb and raise and stay on steady all the way through until nine o'clock at night.

00:33:26 SPEAKER_031: That in itself, if you look at that data and interpret that data as to when our call volume is highest, shows you that it's people coming into town.

00:33:33 SPEAKER_031: It's not a city; people live here.

00:33:35 SPEAKER_031: It's the people that are living here and the increased demand for service because during those business hours, you know, and when you compare that to other locations and other police services, they're not the same,

00:33:46 SPEAKER_031: so that's showing your demand.

00:33:49 SPEAKER_031: So Orangeville would dip during the day.

00:33:53 SPEAKER_031: We hired Orangeville dispatchers after they closed, and they couldn't understand how we could do it for one, and they couldn't keep up with the demand.

00:33:59 SPEAKER_031: They quit, but they also said they would get a flurry of calls in the morning, and then they'd read or do knitting or whatever during the day because nobody's home.

00:34:08 SPEAKER_031: And then by three o'clock, when school's out, then it starts to climb, and it goes into nine, ten o'clock.

00:34:11 SPEAKER_031: To nine, ten o'clock there even earlier because by eleven o'clock people are going to bed because they're going to work the next day, and it drops right off at even earlier in the evening.

00:34:20 SPEAKER_031: So it's interpreting that data and moving and saying, well, this is why this demand shows the demands on Owen Sound are different than one-shoe.

00:34:32 SPEAKER_031: I may chair from your association with the Association of Police Services Boards and board chairs.

00:34:41 SPEAKER_045: Is there ever any example elsewhere where there is regional cost sharing for a local police service?

00:34:49 SPEAKER_045: Like we're a local police service, but we actually provide regional policing because people come here because we are a regional hub.

00:34:56 SPEAKER_045: Are there any other examples where, for example, an upper level tier of government contributes towards local policing because of the regional hub or no hub?

00:35:09 SPEAKER_043: Or I think most of the cases are related to court costs.

00:35:15 SPEAKER_043: Okay.

00:35:15 SPEAKER_043: Some of the places in eastern Ontario, like Belleville, done the court costs.

00:35:21 SPEAKER_043: They're not with the court costs.

00:35:22 SPEAKER_043: They're not.

00:35:23 SPEAKER_043: They're not really contributing court costs.

00:35:24 SPEAKER_043: Yeah, but I don't think there's any of it that contribute to policing.

00:35:28 SPEAKER_043: Okay.

00:35:29 SPEAKER_043: Thank you.

00:35:30 SPEAKER_043: And I think now there are formal agreements in place where they've actually created a region police service, and then everybody contributes a portion of the costs,

00:35:40 SPEAKER_043: and I think that's something that needs to be taken a serious look at for this area.

00:35:46 SPEAKER_043: Yes.

00:35:49 SPEAKER_008: When we did our education, our most recent education session, you remember we had a slide in the back on Woodstock, which had the full comparison on Woodstock.

00:35:56 SPEAKER_008: Woodstock is essentially same call volume, double the officers, double the budget.

00:36:02 SPEAKER_008: The service the chief is talking about would be closer to a triple.

00:36:07 SPEAKER_008: It would be real.

00:36:07 SPEAKER_008: It would be really hard for us to track that because we would only be able to provide that information on smaller portion of our calls where there's actually a completion to the call.

00:36:16 SPEAKER_008: So if somebody calls in to say my car was keyed overnight or broken into or that sort of thing, we'd have to call it originates here.

00:36:23 SPEAKER_008: But if we don't know, you know, if nobody gets picked up for the thing, we'd have no way of knowing did the person that did it were they outside of town?

00:36:32 SPEAKER_008: Of you know, you think of all the graffiti and things like that.

00:36:36 SPEAKER_008: It was likely a student during the daytime.

00:36:37 SPEAKER_008: We don't know if it's one of the sixty percent of the students that are, you know, coming in from out of town.

00:36:43 SPEAKER_008: So it would be really hard.

00:36:45 SPEAKER_008: We'd only be able to produce a small, you know, on thirty or forty percent of our calls.

00:36:49 SPEAKER_008: It was this number, but so I fully understand.

00:36:53 SPEAKER_008: It'd be great information to have.

00:36:54 SPEAKER_008: I'm just rattling my brain trying to figure out how we do that.

00:36:57 SPEAKER_008: I'm not sure it would produce a meaningful result.

00:37:00 SPEAKER_045: In other organisations, that's what they do have done: written reports through the system, and tracked by postal code, for example.

00:37:09 SPEAKER_045: That's one consistent way to be able to capture.

00:37:13 SPEAKER_045: But your point is well taken.

00:37:15 SPEAKER_045: I don't know that it would capture everything.

00:37:17 SPEAKER_045: But for example, please, you know, the collisions.

00:37:19 SPEAKER_045: I mean, collisions would be doable.

00:37:21 SPEAKER_045: Would be doable for sure.

00:37:23 SPEAKER_045: There, you know, others may be doable, but I don't.

00:37:28 SPEAKER_045: It wouldn't be a one hundred percent accurate tracking.

00:37:31 SPEAKER_045: But that's one that in most capture of information at source, the postal code name, postal code, are often just part of that initial capture.

00:37:41 SPEAKER_045: I just wanted to bring it forward because it has come to me for us knowing how challenging it is to get the funding to support the services that are actually being provided,

00:37:57 SPEAKER_045: or anticipating future needs.

00:38:00 SPEAKER_045: I think that's probably more accurate: anticipating future needs.

00:38:05 SPEAKER_045: Thank you.

00:38:05 SPEAKER_045: Thank you, Chair.

00:38:08 SPEAKER_045: Sure.

00:38:08 SPEAKER_045: I'm not even sure that you need the accuracy as much as throwing a little bit of common sense.

00:38:16 SPEAKER_045: I think there's enough information there.

00:38:23 SPEAKER_045: You know what the population is doing.

00:38:27 SPEAKER_045: Just a thought.

00:38:30 SPEAKER_045: Any other questions for the Master?

00:38:34 SPEAKER_045: Okay, moving on to administrative reports.

00:38:36 SPEAKER_045: Who's up for that?

00:38:38 SPEAKER_045: I can do the first couple.

00:38:40 SPEAKER_045: Yes.

00:38:41 SPEAKER_045: Whatever you want.

00:38:43 SPEAKER_045: I'll start with the first one.

00:38:44 SPEAKER_045: All right.

00:38:45 SPEAKER_031: So, talking about records, courts, and bylaw.

00:38:48 SPEAKER_031: So, on records, third-party bulk searches are probably pretty consistent last year.

00:38:54 SPEAKER_031: Around January, sorry, and they're consistent with the previous year, which is good news.

00:39:01 SPEAKER_031: Like obviously, they can see it go up if we can.

00:39:04 SPEAKER_031: Persons charged, I think, is a big increase: 64%.

00:39:08 SPEAKER_031: But last year, it dropped off in February.

00:39:10 SPEAKER_031: So I think you're seeing the continued increase as it moves across all the way through from one year to the next year.

00:39:19 SPEAKER_031: So and the warrants executed: Craig Matheson highlighted the fact that part-time officers.

00:39:25 SPEAKER_031: Our part-time officers executed a number of warrants during the short time they were out there, but our PCWA and our officers, as well as our patrol officers, you'll see a large number of warrants,

00:39:36 SPEAKER_031: and I think that indicates the key that things aren't changing at the courts.

00:39:39 SPEAKER_031: There's still a lot of people who have been released on terms and conditions that aren't abiding by them, and the warrants are not coming back to court,

00:39:47 SPEAKER_031: and their warrants issued for their arrest will continue to see increased numbers of warrant apprehensions in the courts.

00:39:55 SPEAKER_031: Fairly consistent.

00:39:56 SPEAKER_031: Some of our custodies are down, but our special constable hours are—you know—they've increased quite a bit from last year to this year.

00:40:05 SPEAKER_031: But they're pretty consistent.

00:40:07 SPEAKER_031: As what we've seen is the courts open up and we get more demands for service and increased court capacity.

00:40:14 SPEAKER_031: Well, persons in custody dropped slightly, and special constable hours of court security—they dropped somewhat, but certainly that you have to remember too that that's we have armed officers over there as well,

00:40:29 SPEAKER_031: so that adds to those numbers that weren't there until last August.

00:40:34 SPEAKER_031: And that's it for that.

00:40:37 SPEAKER_031: Maybe you want to do the OSCC.

00:40:39 SPEAKER_008: There was apparently a rush of high-profile court cases throughout in January as well, which puts up there.

00:40:48 SPEAKER_008: So the OSCC.

00:40:52 SPEAKER_008: Interesting stats there.

00:40:53 SPEAKER_008: If you look at the first chart, and the interesting one is well, it's going to start the discussion that we just had.

00:41:01 SPEAKER_008: But if you look at the OSBS call average, sort of on the 6.2%, so that's our year-to-date increase over 2024, the same time frame in 2024.

00:41:11 SPEAKER_008: So we have gone up 6.2% in call volume between the same amount of time last year, which speaks to what we've been talking about last report; the Chief just mentioned.

00:41:25 SPEAKER_008: For example, persons charged is up 6.7% for us, so it's in line with the numbers that we're seeing of our calls as well.

00:41:31 SPEAKER_008: So the workload is still continuing to increase.

00:41:34 SPEAKER_008: Actually, went down and had a chat with Suzanne yesterday because the numbers, if you look on the other side, overall for all of the places we dispatch, including all the police agencies,

00:41:47 SPEAKER_008: are also down about 8.8% overall for the police calls that we took from all of the different agencies.

00:41:52 SPEAKER_008: But so those agencies are experiencing decreases; we're experiencing an increase.

00:41:59 SPEAKER_008: And I was just wondering if there was anything that was driving that in terms of an administrative change or anything.

00:42:04 SPEAKER_008: And it wasn't.

00:42:05 SPEAKER_008: So we're going opposite to the trending from what we see here.

00:42:11 SPEAKER_008: So also our number of CAT events that we deal with in a day is up by 2.9%, as you see down on the bottom, as it relates to just our calls.

00:42:24 SPEAKER_008: So, just means we're busier.

00:42:27 SPEAKER_008: But I think we've had that discussion.

00:42:32 SPEAKER_008: As far as the IT department, just sorry, just a question: How's Kara doing?

00:42:41 SPEAKER_008: How Kara is doing surprisingly well.

00:42:46 SPEAKER_008: It's generated a bunch of inquiries in some of the other areas that we dispatch for.

00:42:52 SPEAKER_008: That's had a lot of pushback to it, but here it's been relatively smooth.

00:42:57 SPEAKER_008: And I we had a report.

00:42:58 SPEAKER_031: So I have—I actually received a PowerPoint last minute on Kara, but there are no statistics yet on the so I asked that we present that next month's meeting.

00:43:09 SPEAKER_031: So for those Keras, the AI attendant has been implemented and so I have the PowerPoint.

00:43:18 SPEAKER_031: We'll have the better metrics next time.

00:43:20 SPEAKER_031: But I know in the first was within the first 24 hours we reviewed it and Garrett handed 80 calls for service already, and distributed them properly to everyone, and it's been very effective.

00:43:34 SPEAKER_031: I'm not sure how many are completely avoiding coming in contact with an individual.

00:43:38 SPEAKER_031: That data wasn't available yet.

00:43:40 SPEAKER_031: A lot of them are saying, "Okay, we'll put you into the right queue," and then it gets sent to the right queue, or depending on the severity of the call.

00:43:47 SPEAKER_031: But very pleased with the results so far.

00:43:50 SPEAKER_031: So next month, you'll have a PowerPoint presentation on all about Kara and what Kara's doing.

00:43:58 SPEAKER_008: Yeah, Suzanne and her team went in and audited a lot of the first couple of days too, just to make sure that listening to the call to make sure did the right thing.

00:44:07 SPEAKER_008: And in every instance, they listened; it had done the right thing.

00:44:10 SPEAKER_008: So so far, it sounds good.

00:44:12 SPEAKER_031: There's actually good examples of showing compassion, and you know, I'm sorry to hear that, and I hope that you and your dog are fine.

00:44:21 SPEAKER_031: That was—it's pretty interesting.

00:44:22 SPEAKER_008: Um, with respect to IT infrastructure: As some of you may be aware, Westgate Police Service got a new station.

00:44:34 SPEAKER_008: They moved in; I believe it was last Tuesday, Chief Tuesday or Wednesday of last week.

00:44:38 SPEAKER_008: So, we have a number of our IT team down there assisting with all of the transfer.

00:44:44 SPEAKER_008: They had a busy couple of days that they spent in Bursary looking after that.

00:44:49 SPEAKER_008: So I believe they are moved in now and operational in their new station.

00:44:54 SPEAKER_008: Some additional work happening in Smith Falls.

00:44:57 SPEAKER_008: NG 911 transition continues to progress for the hosted partners, which is again putting some more load on our IT staff.

00:45:05 SPEAKER_008: Getting Bell Canada and our vendor partners up and running there.

00:45:10 SPEAKER_008: Purchased a few servers, threw some grants for some data analytics and NG 911; OSBS radio system annual inspections conducted and completed,

00:45:19 SPEAKER_008: and we also had a NG 911 system update which was completed about the primary and backup sites and had a little bit of a busy day juggling back and forth when that happened.

00:45:31 SPEAKER_008: Other than that, that's it.

00:45:35 SPEAKER_008: Any questions for today?

00:45:38 SPEAKER_008: Moving on to human resources.

00:45:46 SPEAKER_031: So OSL—that's our new HR and data project.

00:45:54 SPEAKER_031: That's officially launched.

00:45:56 SPEAKER_031: They've made significant progress in doing implementation.

00:45:58 SPEAKER_031: It's a lot of work to get all the data gathered, put into that system, and put into a format, including all the training records,

00:46:06 SPEAKER_031: and so there's one of our members who's not on the road right now has been assisting with that, and so they're putting all that information together.

00:46:17 SPEAKER_031: They're working on finding out the best way of implementing and getting it all set up and keeping it on track.

00:46:24 SPEAKER_031: So we held a meeting with the city to discuss integration requirements,

00:46:28 SPEAKER_031: so there's no need for us to manually enter information into spreadsheets and get it over to the city because the system that they were implementing wasn't accepting a dump from a computerized system,

00:46:41 SPEAKER_031: so that's for that.

00:46:43 SPEAKER_031: So that'll be the big cost savings and time savings for our members as well.

00:46:49 SPEAKER_031: Thirty forward, the two female and one male, one civilian and one sworn have been selected to support the project.

00:46:55 SPEAKER_031: So we're moving that forward.

00:46:57 SPEAKER_031: Recruitment: They had a mini recruitment session.

00:47:00 SPEAKER_031: Seven individuals; one intends to apply.

00:47:03 SPEAKER_031: There were no offers made for the recruit hiring for the March intake for OPC, but we have some candidates that are doing their interviews in the process right now for the June intake.

00:47:15 SPEAKER_031: And we also, there's recruitment for a part-time data clerk.

00:47:19 SPEAKER_031: We've hired one, but we'll probably be looking for additional staff in that area.

00:47:24 SPEAKER_031: So no new hires this month; no transfers or promotions.

00:47:28 SPEAKER_031: We had the auxiliary resignations that Inspector Matheson mentioned.

00:47:33 SPEAKER_031: One of our dispatchers, Jeanie Cozen, retired—the official date now, but she retired back several months ago and had been on time off.

00:47:42 SPEAKER_031: And then two special constables resigned from the service.

00:47:44 SPEAKER_031: One took to pursue an opportunity, and another re-service, and the other just has just resigned.

00:47:51 SPEAKER_031: So we will be posting for special constables.

00:47:59 SPEAKER_031: Any questions?

00:48:00 SPEAKER_031: For the Chief?

00:48:03 SPEAKER_031: Moving on to lost hours.

00:48:08 SPEAKER_031: Good.

00:48:10 SPEAKER_031: Lost hour report.

00:48:11 SPEAKER_008: So, with respect to our sick and STD, we had twelve full-time members for a total of twenty-five shifts, which is actually up fourteen point seven percent.

00:48:29 SPEAKER_008: Year to date for 2026, although we are down, so the total number of sick hours is down 25% over same time period last year, so that's good.

00:48:42 SPEAKER_008: WSIB is also down substantially, and Chief, that'll be just from a case that closed out.

00:48:51 SPEAKER_008: This is reflected in those numbers.

00:48:53 SPEAKER_008: For a 14.7% increase in lost hours due to member sick leave in February compared to January.

00:48:59 SPEAKER_008: There was an illness that was floating around that everybody seemed to be getting; it knocked us down a little bit there.

00:49:09 SPEAKER_008: But one short-term WSIB case involves a full-time member who has since returned to full duties.

00:49:17 SPEAKER_008: There's also an ongoing WSIB case involving a full-time member pending final resolution, however the member is not receiving top-up benefits.

00:49:24 SPEAKER_008: So that was what impacted our WSIB reduction there.

00:49:30 SPEAKER_008: Two part-time staff off on long-term medical leave relating to personal injuries who have since tendered their retirement or resignation from OSPSB.

00:49:38 SPEAKER_008: That's the report.

00:49:43 SPEAKER_008: Right.

00:49:46 SPEAKER_008: No questions.

00:49:46 SPEAKER_008: I'll move on and we'll talk about the annual building code and safety report.

00:49:51 SPEAKER_031: So in 2023, there was a significant audit done by the city through McIntosh Berry, and that's already been provided, and it gave outlines as what needed to be done.

00:50:00 SPEAKER_031: That the board is well aware of that.

00:50:03 SPEAKER_031: Significant updates for 2025 into 2026.

00:50:08 SPEAKER_031: Parking continues to be a problem, but there have, just prior to Brady Carbert leaving, the manager corporate services over the city, there's a streamlined solution, so it's effective March 1st that plates,

00:50:24 SPEAKER_031: that licence plates will be put in for exemption over on First Avenue.

00:50:29 SPEAKER_031: So that was a big success.

00:50:30 SPEAKER_031: That's been several years in the process.

00:50:33 SPEAKER_031: The flooring, they're aware that the interior flooring requires updating.

00:50:36 SPEAKER_031: There's no capital in place, but they will address any safety issues.

00:50:41 SPEAKER_031: The brickwork, there's been no update on that.

00:50:43 SPEAKER_031: That needs waterproof membrane and metal cladding, but it's not currently in the process to be done.

00:50:51 SPEAKER_031: Power supply in the back with the new rusting batch of priority renovation, and apparently it will take place until sometime.

00:50:59 SPEAKER_031: It won't take place until sometime in 2027, and at the same time they'll be converting the LED to LED lighting.

00:51:08 SPEAKER_031: Cleaning services, McNight Company continues to provide janitorial cleaning services.

00:51:12 SPEAKER_031: There's no issues or concerns other than the fact that they're without a contract right now and they've continued to work without a contract.

00:51:19 SPEAKER_031: Facilities work responded to concerns in a timely, effective manner.

00:51:24 SPEAKER_031: There's discussions about having somebody over at least two days per week to support ongoing maintenance and repairs.

00:51:30 SPEAKER_031: Front desk lobby, obviously, we installed some plexiglass in the front desk.

00:51:36 SPEAKER_031: We replaced plexiglass with a proper glass barrier and security barrier on the front desk.

00:51:42 SPEAKER_031: Last fall, the elevators been serviceable.

00:51:44 SPEAKER_031: We haven't had it lock anybody in there and get stuck between floors.

00:51:49 SPEAKER_031: Almost today.

00:51:50 SPEAKER_031: No, I was going to say I was on it yesterday when I brought the well water back here to the station because of the well water advisory.

00:52:00 SPEAKER_031: And I thought I was going to be stuck in there as well, but it did open eventually.

00:52:04 SPEAKER_031: There's a switch you have to use when you get in the well.

00:52:08 SPEAKER_035: It's not like a day where you push all stop and then you push two and it'll go a little bit and go back down to one and then you push two again and then it

00:52:16 SPEAKER_035: comes up.

00:52:17 SPEAKER_035: Oh, are you really sure you want to go to three?

00:52:20 SPEAKER_031: No, I didn't know the trick, but I was electing to send the water up by itself and meet it.

00:52:25 SPEAKER_031: You should probably take water with you tonight.

00:52:29 SPEAKER_031: I figured I was safe because I had some water with me.

00:52:34 SPEAKER_031: The washroom, I mean, in the front lobby, there was discussion around that that people were going in there and without the front desk staff being aware,

00:52:45 SPEAKER_031: and then there were some that were using inappropriate substances in there.

00:52:52 SPEAKER_031: So there's been discussions that that will be keyed somewhere to a garage gas station where you have a key on a stick that you can hand out so that people can't get access to the

00:53:02 SPEAKER_031: washroom without somebody being aware.

00:53:04 SPEAKER_031: And as well, we'll have a key so that if we need emergency access to check on somebody, we can.

00:53:09 SPEAKER_031: The odor compliance, obviously, it's not odor compliant.

00:53:12 SPEAKER_031: It's not AOA compliant.

00:53:13 SPEAKER_031: We need new ones for renovations.

00:53:16 SPEAKER_031: They're aware, but there's no timeline for future renovations on that or to meet AOA, which is somewhat concerning because it doesn't meet all the needs of our community.

00:53:26 SPEAKER_031: Health and safety in November 2025.

00:53:29 SPEAKER_031: Health and safety inspection was conducted.

00:53:31 SPEAKER_031: There was water intrusion during window washing, quite a puddle, quite puddles in some areas.

00:53:36 SPEAKER_031: The HVAC system condensation was dealt with and potential mold contamination.

00:53:41 SPEAKER_031: The mold was remediated in the cell block, and then in February.

00:53:44 SPEAKER_031: Now I think that was back in September, but it started.

00:53:49 SPEAKER_031: But now at the end of February, there was remediation done in the second floor interior space, and all the tiles were changed out at that time.

00:53:57 SPEAKER_031: The HVAC system; it'll be recommissioning the entire HVAC system in the spring.

00:54:02 SPEAKER_031: That's to be done so that we don't end up with those problems with the water dripping from the pipes and causing the mold issues within the building.

00:54:13 SPEAKER_031: Apparently, the system was somebody was messing around with the system that turned it down too low and it caused that issue.

00:54:21 SPEAKER_031: So they have to recommission and do all the work to get that balanced out.

00:54:26 SPEAKER_031: So hopefully that will address those issues.

00:54:29 SPEAKER_031: Interior paint: the new colours have been selected.

00:54:32 SPEAKER_031: They're supposed to be looking at hiring some painting company to paint some of the main areas and then work away at law office walls and offices individually as we get time and opportunity with facilities.

00:54:44 SPEAKER_031: They're continually replacing outdoor, interior, and exterior burnt light bulbs, but there's always something going on.

00:54:52 SPEAKER_031: Our parking lots and sidewalk removal, Davidson Construction, we're contract to perform the snow removal and salting services that worked well.

00:55:02 SPEAKER_031: But it was identified that the sidewalks were gaps, so we may include sidewalks with that next year.

00:55:05 SPEAKER_031: Sidewalks with that next year, at least once a day, in order to make sure that that gets done because they want to get to have it priority fashion.

00:55:13 SPEAKER_031: It obviously being open twenty-four hours a day, having a lot of walking traffic, it needs to be done better than what we had done.

00:55:21 SPEAKER_031: The parking lot sewage drain who had been black had been backed up.

00:55:24 SPEAKER_031: Facilities had public works attend, and now we're going to try and keep the routine maintenance on that so it doesn't happen again.

00:55:31 SPEAKER_031: The main store, main floor, staff washroom renovation supposed to take place this spring.

00:55:36 SPEAKER_031: It's original building.

00:55:37 SPEAKER_031: From what I understand, it needs to be updated.

00:55:39 SPEAKER_031: It's very out of date, and the fixtures as well.

00:55:43 SPEAKER_031: Last roof repairs: we found water leakage was in 2024.

00:55:46 SPEAKER_031: There were no concerns identified in 2025.

00:55:50 SPEAKER_031: Water filling station: so on March 6, the new stainless steel water dispensing and ice making fridge was installed in the kitchen for the staff use.

00:55:58 SPEAKER_031: It's convenient.

00:55:59 SPEAKER_031: Seems to be up until this past weekend, it was working really well, and now it's back on track.

00:56:05 SPEAKER_031: So the windows, the building windows, were manufactured in 1969 and require replacement.

00:56:10 SPEAKER_031: There obviously the back half, the back wall, was replaced during the construction of the communication centre on the upstairs side.

00:56:18 SPEAKER_031: And when they were being cleaned this fall, water leak through the window seals was evident.

00:56:24 SPEAKER_031: So although all the windows were recoated, so at least that helped a little bit on the efficiency side of things.

00:56:32 SPEAKER_031: But it's still only around the outside.

00:56:37 SPEAKER_031: That's the update for 2026.

00:56:40 SPEAKER_031: Good.

00:56:41 SPEAKER_035: I just want to mention that I appreciate the speed in writing, and that way it will be included so council can see all the deficiencies that have been taking place with the building.

00:56:53 SPEAKER_035: Sure.

00:56:54 SPEAKER_035: I have two questions comments.

00:56:57 SPEAKER_035: I want to go back to the facilities work.

00:56:59 SPEAKER_035: If I understand correctly.

00:57:01 SPEAKER_035: There's discussion that the city may be providing dedicated facilities team member two days a week to be here, not to be here the whole two days,

00:57:13 SPEAKER_031: but to be in the building twice a week to come in to see if there's any issues coming.

00:57:19 SPEAKER_031: Like just to be present or not dedicated hours being here, but just at least come in and make an appearance.

00:57:27 SPEAKER_064: So more proactive as opposed to you calling when there's an issue or concern, that's the plan.

00:57:33 SPEAKER_064: The question may be asked: Is that provided at any other facility?

00:57:40 SPEAKER_064: Don't expect you to answer that, but that maybe may be something we may need to have answered in the future.

00:57:50 SPEAKER_043: If you're comparing apples to apples, and you look at the condition of some of the other facilities compared to the condition here with the works and the washing facilities and everything else,

00:58:01 SPEAKER_043: I think it's appropriate that someone is here at least proactively.

00:58:05 SPEAKER_043: Yeah, yeah.

00:58:07 SPEAKER_043: So thank you for that.

00:58:09 SPEAKER_043: I just want to be sure I understood what was here.

00:58:13 SPEAKER_043: Inspector.

00:58:15 SPEAKER_043: Sorry, just before we move on,

00:58:16 SPEAKER_031: I think the commitment is to have actually somebody come in and check up the facility because right now you're paying to have either a police inspector or a deputy chief or chief go through.

00:58:28 SPEAKER_031: You know, when we call and say, "Oh, there's a burnt-out light bulb in the hallway."

00:58:32 SPEAKER_031: Well, can you go through and check the whole building and tell me how many are burnt out, and then we can bring the right number with us?

00:58:39 SPEAKER_031: You're paying an awful lot of money to have somebody walk through the building and count the number of light bulbs that are out.

00:58:45 SPEAKER_031: And by the time you get where you can't count them on your fingers and toes, and you're still on the second floor,

00:58:50 SPEAKER_031: the issue is just come and figure out how many you need because another...

00:58:54 SPEAKER_031: Need because... and that... and that... this is... and what I'm saying is real-life experience.

00:58:58 SPEAKER_031: Dave was the one; he was up over 20 and he hadn't gotten the main floor yet.

00:59:02 SPEAKER_031: So, those types of things should not be there.

00:59:06 SPEAKER_031: There shouldn't be 20 light bulbs burnt out in this building before somebody gets a phone call because to do it.

00:59:11 SPEAKER_031: This is the proactive piece that you know what this is broken, that's broken.

00:59:15 SPEAKER_031: This needs to be done.

00:59:17 SPEAKER_031: Just be visible, be here, be present, and you can actually get those things fixed.

00:59:23 SPEAKER_031: Is it a 24/7 operational building?

00:59:26 SPEAKER_031: Yeah.

00:59:27 SPEAKER_031: The other comment or question we had talked about working on the concept of a new building or something other than...

00:59:38 SPEAKER_031: I think it was assessing the facility we were in now.

00:59:40 SPEAKER_031: Okay.

00:59:41 SPEAKER_031: So, and I want clarification because we had struck a committee.

00:59:47 SPEAKER_031: I think Marion was on it.

00:59:50 SPEAKER_031: Brian was on it about the facility, and there was some understanding that it would be to look at the possibility of a new building.

00:59:59 SPEAKER_031: Can we have clarification around that?

01:00:01 SPEAKER_067: Because a comment was passed, and I'm not sure if it was the most recent council meeting.

01:00:08 SPEAKER_067: And I want us to be clear as a board: what is our intent around this particular building?

01:00:15 SPEAKER_067: Versus, you know, is this building meeting our needs?

01:00:19 SPEAKER_067: And if we're thinking we need to have something else or a new building, how is the communication to the city happening so that everyone is all in the loop on the same page?

01:00:34 SPEAKER_043: I think in the original when we talked about that back in December, maybe somehow it came out of council that it was we were police board was going for a new building.

01:00:43 SPEAKER_043: It wasn't a new building.

01:00:46 SPEAKER_043: The purpose of the committee was to assess the needs: is the current facility adequate, and if not, is it an option to update, refurbish, whatever the case may be,

01:00:59 SPEAKER_043: or do we have to go for a new facility?

01:01:01 SPEAKER_043: I don't think anything's been done on that so far, and I know when I asked for other people to sit on the committee,

01:01:09 SPEAKER_043: I haven't heard anybody else other than just the whole board that was on it right now, and I think Frank said that we could have.

01:01:17 SPEAKER_043: It couldn't be any more than two members at large.

01:01:19 SPEAKER_043: Any more?

01:01:21 SPEAKER_043: Yeah, two members, three members at large, according to the CSPA, that can sit on the committee.

01:01:26 SPEAKER_043: So I think don't think a lot of work has been done on that, but I think there are things that we're looking at.

01:01:31 SPEAKER_034: So the plan is to go forward with that kind of evaluation: what our needs are for the future, current and future, and whether this building,

01:01:41 SPEAKER_034: because when you look at this and you look at what's been identified for facilities up.

01:01:45 SPEAKER_034: For a facility's update, you know, how do we?

01:01:48 SPEAKER_034: How do we put them together to say what are the next steps?

01:01:51 SPEAKER_034: So the committee would be doing that.

01:01:55 SPEAKER_034: Will we be receiving a term of reference for that?

01:01:57 SPEAKER_034: I call it a committee, maybe a working group.

01:02:00 SPEAKER_034: Yes.

01:02:00 SPEAKER_034: Okay.

01:02:01 SPEAKER_034: So the charter and all of the things when it comes to that.

01:02:03 SPEAKER_034: Okay, and so that will come forward.

01:02:07 SPEAKER_034: There'll be a lot of money spent on all of these costs, right?

01:02:12 SPEAKER_034: The windows and you know just masonry, everything.

01:02:16 SPEAKER_034: There's a big investment.

01:02:18 SPEAKER_043: And I think, and I think that's the reason we're not looking at a new building.

01:02:22 SPEAKER_043: We're looking at an assessment review of what we need, what we've got, what it's going to cost to maintain it, and is that cost over and above what a new facility might be?

01:02:33 SPEAKER_043: We don't know all those answers yet.

01:02:35 SPEAKER_043: Thank you for that clarification.

01:02:37 SPEAKER_034: I think there's been some assumptions being made, and I wanted to be clear.

01:02:42 SPEAKER_034: What was the intent of that?

01:02:44 SPEAKER_034: I think Brian is next.

01:02:48 SPEAKER_034: Okay, Brian.

01:02:50 SPEAKER_070: I just wanted to comment on if I just take like the interior paint, it's great.

01:02:55 SPEAKER_070: I'm with Marion that you know we have this in writing, but the track record is not good when it's in writing.

01:03:03 SPEAKER_070: So I this isn't good enough for me.

01:03:06 SPEAKER_070: I'm looking for something specific.

01:03:09 SPEAKER_070: So when it says facilities, we'll be hiring a painting company to paint the front lobby and hallway areas.

01:03:15 SPEAKER_070: What does that mean?

01:03:16 SPEAKER_070: So maybe Tim, you could jump in here.

01:03:18 SPEAKER_070: Does that mean sometime before 2030, or where does that fit in?

01:03:23 SPEAKER_043: I think what Tony's going to do, and he's of course going to be at this meeting.

01:03:27 SPEAKER_043: He was going to develop a chart that provided dates, completion dates, or anticipated completion dates.

01:03:34 SPEAKER_043: A work plan.

01:03:34 SPEAKER_043: I think so.

01:03:35 SPEAKER_043: Yes.

01:03:35 SPEAKER_043: So we will get specific.

01:03:37 SPEAKER_043: Yes.

01:03:38 SPEAKER_043: So this, like this, painting will get done.

01:03:40 SPEAKER_043: Like this year, we don't know yet.

01:03:42 SPEAKER_043: We'll have to look at what the capital plan is with the city, right?

01:03:45 SPEAKER_043: And where it is on our plan.

01:03:47 SPEAKER_043: Okay, great.

01:03:48 SPEAKER_043: And then that way we get to track it.

01:03:49 SPEAKER_043: So if there is a date that says it's supposed to be done by June 2026, and it's now December 2026, there's a gap of a few months.

01:03:57 SPEAKER_043: Maybe there's an explanation available.

01:03:59 SPEAKER_043: Couldn't get the paint.

01:03:59 SPEAKER_043: Couldn't get the painters.

01:04:00 SPEAKER_043: Whatever the case.

01:04:02 SPEAKER_070: Well, the explanation is it becomes a priority list, and the priority at the police station gets bumped to the bottom, or moved to the top.

01:04:13 SPEAKER_070: Could be that too.

01:04:13 SPEAKER_070: Yeah.

01:04:14 SPEAKER_070: Well, I'm still waiting on that.

01:04:17 SPEAKER_070: Okay, I see.

01:04:18 SPEAKER_070: All right, Mary, we had something.

01:04:19 SPEAKER_035: Just further to Carol's comments, I've also been approached about the building and stressed to me that this is a city facility.

01:04:32 SPEAKER_035: It's not a police-only facility.

01:04:35 SPEAKER_035: So that's why in my mind, it's an assessment of the needs of the police services to pass on to the city.

01:04:46 SPEAKER_043: So, if the needs based on CSBA and what's required there and the health standards, that if the facility doesn't meet the minimum requirements,

01:04:58 SPEAKER_043: then we need to move on to find out how can we do that, either within the existing facility or look at something.

01:05:05 SPEAKER_043: Can I just add to this?

01:05:12 SPEAKER_031: Is a snapshot and a summary, but the real important information comes from the McIntosh Prairie report.

01:05:18 SPEAKER_031: And this doesn't highlight the fact that, as well, the air handling unit for the whole building has to be replaced, which was extremely costly.

01:05:27 SPEAKER_031: The electrical system upstairs, like from the main feed into the building, there were health and safety issues around that.

01:05:33 SPEAKER_031: That has to be replaced.

01:05:34 SPEAKER_031: There are millions of dollars of required repairs in this building that aren't on this list from this year, but they're on that McIntosh Prairie list.

01:05:44 SPEAKER_031: And no, I don't think anybody's ever said they needed a new building, and I'm not sure where that came about.

01:05:50 SPEAKER_031: But the fact is that we need to address the needs now and into the future.

01:05:54 SPEAKER_031: When you hire and you get approval to increase your staff by four officers, that includes that it's going to require another patrol car.

01:06:02 SPEAKER_031: Require another patrol cruiser because you're adding one on the thing, so that affects parking.

01:06:07 SPEAKER_031: That affects four more lockers in that locker room that's already full.

01:06:11 SPEAKER_031: If it reflects, you know, the hiring of women versus men,

01:06:16 SPEAKER_031: that also affects the capacity of the building because the women's change room that was built back in whenever this was renovated 2010 didn't reflect the fact that we're aiming to get 30 percent female officers.

01:06:28 SPEAKER_031: So that isn't so our needs.

01:06:32 SPEAKER_031: Our needs are adjusting or changing.

01:06:34 SPEAKER_031: We have to make sure that the facility and the capacity of this facility reflects that change and meets our needs.

01:06:40 SPEAKER_031: And that's the type of thing that has to be identified within this working group or task, whatever that named entity is.

01:06:48 SPEAKER_031: And it has to work with the police and the city in order to meet the needs.

01:06:51 SPEAKER_031: And whether or not this meets the needs, whether or not we can renovate to meet the needs, what that looks like.

01:06:57 SPEAKER_031: Thank you, Chair.

01:06:58 SPEAKER_031: Thank you.

01:06:59 SPEAKER_031: So, from my perspective, as I hear talking about the building, for sure, I think that this is a priority.

01:07:09 SPEAKER_031: This evaluation and this work is a priority.

01:07:15 SPEAKER_031: We've just gone through the budget process, and that's fresh on our mind.

01:07:19 SPEAKER_034: And we want to be sure that the dollars, the taxpayer dollar, that pays for this, is well spent, in making sure that the millions of repair are going towards something that will give us longevity.

01:07:37 SPEAKER_034: If we have the stats for the utilization, years and factors relating to police, which is going up, up, up.

01:07:45 SPEAKER_034: So I think the timing is good.

01:07:48 SPEAKER_034: We're saying how do they align or do they align, and what would we need to align?

01:07:54 SPEAKER_034: Whether that's an expansion, whatever.

01:07:57 SPEAKER_034: We always have to think of new.

01:07:59 SPEAKER_034: Sometimes there's other options as well.

01:08:02 SPEAKER_034: Chair, how can we move this forward in a way that starts to help us plan over the next five years?

01:08:16 SPEAKER_034: That's a really good question.

01:08:18 SPEAKER_043: I think what we need to do is go back to the McIntyre report, not McIntosh, sorry, and have a strike a committee of the board and get some people involved.

01:08:31 SPEAKER_043: from the city.

01:08:32 SPEAKER_043: What will they do?

01:08:38 SPEAKER_043: Resources to help with the charter for your chair, whether it's to be on a committee or at least once that committee has its terms of reference and mandate to move forward,

01:08:49 SPEAKER_043: inviting proper people from the city, myself, facilities.

01:08:54 SPEAKER_043: See if we locate to come in, and whether that's for one meeting or multiple.

01:08:59 SPEAKER_043: Just start looking at it.

01:09:00 SPEAKER_043: Yeah.

01:09:01 SPEAKER_043: So, so again, maybe we're not members and have to sit on every meeting of it, but you know, for that mandate, yeah.

01:09:09 SPEAKER_043: Resources.

01:09:10 SPEAKER_075: And then your smaller group identifying facilities, taking a deep dive on McIntosh, et cetera.

01:09:17 SPEAKER_075: I think that's good.

01:09:21 SPEAKER_075: So that's sort of where it's at.

01:09:22 SPEAKER_075: Probably let's check my notes.

01:09:25 SPEAKER_075: I would say maybe like comes in April.

01:09:29 SPEAKER_075: Maybe something put together then.

01:09:30 SPEAKER_043: Look at what terms of reference might be and charter that type of thing.

01:09:36 SPEAKER_043: Thank you.

01:09:36 SPEAKER_043: Just one question I did have.

01:09:38 SPEAKER_077: You mentioned that the McKnight contract, the team's contract, we were working without a contract.

01:09:45 SPEAKER_077: Is that on our side or is that that's on city side?

01:09:48 SPEAKER_077: So the city is still working.

01:09:49 SPEAKER_077: It's been brought to their attention a few times, and right now there's nobody there.

01:10:03 SPEAKER_077: Yeah, thanks, Brady.

01:10:06 SPEAKER_077: No, that'll be next week.

01:10:10 SPEAKER_077: So it would be Brady that would go to Brady.

01:10:12 SPEAKER_077: Brady would go to...

01:10:16 SPEAKER_077: I believe.

01:10:19 SPEAKER_077: We do anything else on your to-do list?

01:10:22 SPEAKER_077: Yeah, just get that done.

01:10:25 SPEAKER_077: In from what aspect?

01:10:25 SPEAKER_077: Sorry, I've taken a note about it.

01:10:27 SPEAKER_077: Oh, sorry.

01:10:28 SPEAKER_077: We'll put it on the to-do list.

01:10:31 SPEAKER_077: This is a contract.

01:10:33 SPEAKER_077: Okay.

01:10:33 SPEAKER_077: Yeah, if you put it on a to-do list, but CC on the list, so then I can keep track of it since I was doing it.

01:10:42 SPEAKER_077: All right.

01:10:42 SPEAKER_077: Good.

01:10:43 SPEAKER_077: All right.

01:10:44 SPEAKER_077: Any others?

01:10:45 SPEAKER_077: What's on that one?

01:10:46 SPEAKER_077: Thanks for...

01:10:47 SPEAKER_077: I don't...

01:10:47 SPEAKER_077: I could just...

01:10:48 SPEAKER_077: Yes.

01:10:49 SPEAKER_077: Um.

01:10:49 SPEAKER_077: It.

01:10:50 SPEAKER_008: It's not only just the money too, but you have to, when we're looking at that, have to make sure we look at the logistics because there are some things.

01:10:56 SPEAKER_008: Um.

01:10:57 SPEAKER_008: I'm having a discussion with the HVAC guy, and when we do get to the point where it all needs to be replaced,

01:11:02 SPEAKER_008: it's not something that can be done while you remain operational in the building.

01:11:04 SPEAKER_008: So, a chunk of the building has to come apart to do that, and I don't know how that would work for us in terms of 24/7 operation where we would move to,

01:11:16 SPEAKER_008: or how that would happen.

01:11:18 SPEAKER_008: So some of the big picture stuff has to be looked at, in terms not only the cost,

01:11:22 SPEAKER_008: but is there a solution to allow for those things to happen and still be able to keep up policing operations.

01:11:28 SPEAKER_008: Well, there's cost.

01:11:29 SPEAKER_008: There's cost associated with that.

01:11:31 SPEAKER_031: So we may be able to bring in an HVAC unit parked in the back lot and bypass the system that's here,

01:11:36 SPEAKER_031: but that's a big cost because we're trying to keep operations going at the same time.

01:11:41 SPEAKER_031: We can't just pick up and move and leave because our access with our computers and everything else and all the infrastructure is here.

01:11:47 SPEAKER_031: Can't just be... we just can't go somewhere else and we can't hook up computers to an open network and start somewhere else, given all of our security problems.

01:11:58 SPEAKER_031: Sort of like changing the tires on a moving bus.

01:12:01 SPEAKER_031: Yeah, and it's not an aspirator tire change.

01:12:03 SPEAKER_031: It's kind of... yeah, yeah, yeah.

01:12:07 SPEAKER_008: It's a sixty-year-old building, and yeah, most of the time when you're putting in new buildings, you expect a 50 or 60-year lifespan out of them.

01:12:16 SPEAKER_008: So, into the surprises.

01:12:19 SPEAKER_008: Yeah.

01:12:19 SPEAKER_008: All right.

01:12:24 SPEAKER_008: Um, we went to financial update from...

01:12:29 SPEAKER_008: You already told us.

01:12:31 SPEAKER_008: What's that?

01:12:31 SPEAKER_008: Yes, only you, but you already...

01:12:32 SPEAKER_008: Oh, unless it's not because of it.

01:12:34 SPEAKER_008: It's not because of anything.

01:12:37 SPEAKER_008: I'm glad you're here.

01:12:38 SPEAKER_008: Thanks, David.

01:12:41 SPEAKER_008: Thanks, Damon.

01:12:41 SPEAKER_008: Appreciate it.

01:12:43 SPEAKER_008: Yeah, activity report.

01:12:46 SPEAKER_031: So I know that I did attend the Association Chiefs of Police Information, Communication, and Technology Conference three weeks ago, and we're on to the next.

01:13:00 SPEAKER_031: No, I'll go back to that, and so I say upgrading.

01:13:05 SPEAKER_031: That was very interesting, very informative.

01:13:08 SPEAKER_031: It was on a lot of AI implementation.

01:13:10 SPEAKER_031: AI, and we still need to develop that.

01:13:12 SPEAKER_031: But we're not going to go and put it into other locations until we're not going to be the front runners on that.

01:13:19 SPEAKER_031: Spent quite a bit of time doing NG911, bunch of preparation presentations.

01:13:24 SPEAKER_031: Citizens Police Academy wrapped up.

01:13:26 SPEAKER_031: Davey coordinated that and ran that.

01:13:28 SPEAKER_031: I came in for the first night, and then that was it.

01:13:32 SPEAKER_031: And great, really great feedback on that from a number of members and one of our board members participated in the programme as well.

01:13:40 SPEAKER_031: Thank you very much for taking part.

01:13:42 SPEAKER_031: It's really an opportunity for our members to show exactly what they do, how they do it, and the pride they have in the work that they do.

01:13:50 SPEAKER_031: So, I'll put a report in for next month.

01:13:53 SPEAKER_008: Yeah, we're just waiting on the post-course assessments and that sort of thing to come in.

01:13:59 SPEAKER_031: And other than that, I mean, I did finally have the court security discussion with the local justices, and that went ahead, and they are fully supportive of the implementation as we've chosen to implement it,

01:14:12 SPEAKER_031: but not less and not more.

01:14:16 SPEAKER_031: That was going to be my question.

01:14:17 SPEAKER_031: Yes.

01:14:18 SPEAKER_031: So, yeah.

01:14:19 SPEAKER_031: So that's the way we're moving forward.

01:14:21 SPEAKER_031: They were supportive of that.

01:14:22 SPEAKER_031: They didn't see a need to increase that, but they were certainly not in the feeling that we could decrease that either.

01:14:29 SPEAKER_031: So we were all on the same page.

01:14:32 SPEAKER_031: That's about it for highlights.

01:14:34 SPEAKER_031: Going back to the budget.

01:14:35 SPEAKER_031: Haven't gotten an update from the city yet.

01:14:38 SPEAKER_031: They're still doing last year's and the summaries, and I guess the auditors will be coming in shortly, and all those things.

01:14:45 SPEAKER_031: So I haven't gotten one, but we haven't done anything or had anything that would reflect outside of our norms for the first three months.

01:14:53 SPEAKER_031: So I don't anticipate there's going to be anything out of whack with the budget at this point.

01:14:59 SPEAKER_031: No questions.

01:15:02 SPEAKER_031: We'll move on to other items.

01:15:02 SPEAKER_031: Anyone?

01:15:03 SPEAKER_031: On to other items.

01:15:03 SPEAKER_031: Annual reports.

01:15:13 SPEAKER_031: Okay, this is one that I threw in just very quickly.

01:15:15 SPEAKER_031: This is a new piece of legislation.

01:15:17 SPEAKER_008: It's called the Accommodation of Sector Registration of Guests Act.

01:15:19 SPEAKER_008: It has similar language in it to a couple of years now.

01:15:23 SPEAKER_008: You've been seeing the Missing Persons Act, and the Missing Persons Act allows the police to make urgent requests of banks and records and things like that without going through the search warrant process.

01:15:32 SPEAKER_008: when it's not appropriate.

01:15:34 SPEAKER_008: They put similar language in here, and it's designed to combat human trafficking.

01:15:38 SPEAKER_008: So it allows for a provision for an officer to make an urgent demand of a hotel to go in and see the registry and that sort of thing if we're urgently needing to find out

01:15:46 SPEAKER_008: if a particular person is in that location.

01:15:50 SPEAKER_008: So that's it in a nutshell.

01:15:52 SPEAKER_008: But also the same as the Missing Persons Act because it is a sort of a unique power that it's granting on the police.

01:16:00 SPEAKER_008: There's a tracking mechanism that has us annually report to the board on whether or not it's been used,

01:16:06 SPEAKER_008: and there's also provisions similar to the Missing Persons Act where we then publish the results of that.

01:16:11 SPEAKER_008: So this is the first time; it's only been in place for three months now.

01:16:16 SPEAKER_008: We have not made any urgent demands under that act as of yet, and you'll see another one this time next year.

01:16:21 SPEAKER_008: And if we could just... yes, this report gets posted to our website with the other.

01:16:28 SPEAKER_008: Okay.

01:16:29 SPEAKER_008: Moving on to item number B, the admin fee bylaws.

01:16:33 SPEAKER_008: Oh, there's a bunch.

01:16:36 SPEAKER_008: Oh, okay.

01:16:38 SPEAKER_008: Sorry.

01:16:39 SPEAKER_008: Moving on.

01:16:42 SPEAKER_008: So, I would support operations.

01:16:44 SPEAKER_031: So, courts were really busy throughout 2025 as they're trying to get through the COVID and trying to keep on top of things.

01:16:52 SPEAKER_031: They've got the practice direction on Jordan compliance, on client trial scheduling, where they're stacking criminal matters so that there are more matters being held each day, getting through those matters in a timely fashion,

01:17:04 SPEAKER_031: so they don't get withdrawn.

01:17:06 SPEAKER_031: So they faced a high demand.

01:17:10 SPEAKER_031: Additional justice was also appointed to the region.

01:17:13 SPEAKER_031: Numerous superior court matters were transferred from Walkerton for accessibility issues and delay concerns because the capacity in Old South allowed them to handle matters in a more timely manner.

01:17:23 SPEAKER_031: So that increased court security staffing.

01:17:25 SPEAKER_031: There.

01:17:26 SPEAKER_031: Security staff and I met with the CEO from the Grey County Sheriff's Office to explain some of these issues so that he was aware as well.

01:17:34 SPEAKER_031: Back last fall, or I guess early winter, security operations enhancements.

01:17:42 SPEAKER_031: So in August, since August 2025, as you know, we've put increased our armed presence in the courts, and we're still working our way through to move that forward.

01:17:53 SPEAKER_031: There were no prisoner escapes or attempts in 2025.

01:17:53 SPEAKER_031: Escapes or attempts in 2025, and Director Fleming still maintains her role in the Court Security Committee.

01:18:00 SPEAKER_031: That they meet quarterly to review any concerns.

01:18:02 SPEAKER_031: I sit on that as well.

01:18:04 SPEAKER_031: The Local Justice Committee; I sit on that, Director Fleming as well, and the Bail Committee and Ray Bruce Huddle Committee.

01:18:11 SPEAKER_031: She looks after monthly meetings and making sure that they resolve any issues in a timely manner.

01:18:19 SPEAKER_031: For courts, Joint Forest Operation.

01:18:23 SPEAKER_031: Joint force operations.

01:18:24 SPEAKER_089: Our service continues to have a strong working relationship with other area police services.

01:18:29 SPEAKER_023: If we can meet, there are several noteworthy force investigations that took place during two thousand twenty-five.

01:18:37 SPEAKER_023: A couple that I would highlight: in April, there was a joint force drug investigation along with local OPP that resulted in the execution of three search warrants;

01:18:48 SPEAKER_023: a hundred thousand dollars worth of drugs was seized, cocaine, fentanyl, pain, pentanol, codeine, along with a loaded handgun.

01:18:57 SPEAKER_023: Six individuals were charged in that matter before the courts.

01:19:03 SPEAKER_023: More recently, in November, we executed a search warrant assistance from London police for a London police investigation involving an anti-war protest that occurred.

01:19:13 SPEAKER_023: That was reported in the media.

01:19:15 SPEAKER_023: There was a significant mischief charge laid in terms of the value of property that was damaged, and some evidence was seized from residents.

01:19:24 SPEAKER_023: Still, for some other joint force investigations that are underway there.

01:19:32 SPEAKER_023: Moving on to the Bi-CLASS violence crime linkage system.

01:19:38 SPEAKER_023: Forty-eight Bi-CLASS reports submitted by our frontline officers and CID.

01:19:42 SPEAKER_023: Thankfully, there were not involving homicides here.

01:19:49 SPEAKER_023: All of them pertain to domestic assault, or sorry, to sexual assault investigations.

01:19:55 SPEAKER_023: Moving on to missing person investigations; we investigated seventy-eight missing person occurrences in twenty twenty-five.

01:20:02 SPEAKER_023: There's a breakdown there involving children, teenagers, adults, elderly persons, and people considered to be vulnerable.

01:20:11 SPEAKER_023: And of those seventy-eight people that were reported missing, all were located as a result of those investigations.

01:20:16 SPEAKER_023: Similar to the Accommodation Act, the Missing Persons Act similarly gives us authorities to make requests inside the inform process.

01:20:30 SPEAKER_023: We use that authority on missing person investigations, in which an emergency request was for cell phone records to attempt to locate them.

01:20:45 SPEAKER_023: That we're going to be are going to be posted on our website today as required.

01:20:50 SPEAKER_023: And the last annual report, Mr.

01:20:54 SPEAKER_023: Eastman, there were a total of seven investigations entered onto the SCAM software, one being a missing person, and fifty-six; that is all fully complete.

01:21:21 SPEAKER_023: Reading.

01:21:23 SPEAKER_023: Now we can move on to first and second reading, or third reading, of the Admin Fee Bylaw.

01:21:29 SPEAKER_023: And if I could have a motion carried by myself, seconded by Brian O'Leary, that leave be granted to introduce Bylaw Number Twenty-Two-Six-Dash-Zero-One Admin Fee Bylaw,

01:21:41 SPEAKER_035: and the same be hereby deemed to have been read a third time and approved.

01:21:50 SPEAKER_035: All in favour?

01:21:51 SPEAKER_035: Carry.

01:21:52 SPEAKER_035: Okay.

01:21:54 SPEAKER_004: Moving on to next one is General Policy Zero-09 on Expense Management, and I think we reviewed that at the last meeting.

01:22:02 SPEAKER_004: We found that there was some conflict between Schedule B and actually the text on eligible expenses, and I went through and we went through and updated that with track changes.

01:22:14 SPEAKER_004: And if everyone agrees with those track changes, we'll accept those and get it into; we'll approve it and get it into the list of general policies that we have.

01:22:27 SPEAKER_004: No discussion.

01:22:28 SPEAKER_004: Any motion to approve the changes?

01:22:31 SPEAKER_004: It's made.

01:22:32 SPEAKER_004: Brian, okay.

01:22:34 SPEAKER_004: Marian, second.

01:22:35 SPEAKER_004: Okay.

01:22:36 SPEAKER_004: Yeah.

01:22:38 SPEAKER_004: Um, moving on to item number D; do we have to vote?

01:22:43 SPEAKER_004: Oh, all in favour, carry.

01:22:44 SPEAKER_004: Thank you.

01:22:46 SPEAKER_004: Looking at General Policy Zero-03 Board Governance, and all that was doing was being updated to reflect the new proceedings.

01:22:56 SPEAKER_004: So we have any order of the opening coming first rather than what we had previously.

01:23:04 SPEAKER_004: So if I get a motion to approve that policy.

01:23:08 SPEAKER_004: Gary.

01:23:09 SPEAKER_004: Thank you.

01:23:10 SPEAKER_004: Second, Carol.

01:23:13 SPEAKER_004: All in favour?

01:23:15 SPEAKER_004: Gary.

01:23:16 SPEAKER_004: We could find if I don't; I think I should take a lesson from that.

01:23:25 SPEAKER_004: Um.

01:23:25 SPEAKER_004: Next item is Section 14 agreement, and very good.

01:23:29 SPEAKER_004: Thank you for that.

01:23:30 SPEAKER_004: Yeah, I was just telling you that to the deputy.

01:23:34 SPEAKER_004: However, uh, we've just well, we've both been working on that.

01:23:38 SPEAKER_031: So deputy reached out to the OPP to discuss exactly what is.

01:23:42 SPEAKER_031: They provided a framework for that agreement.

01:23:45 SPEAKER_031: Went through that with and looking at what we require, you know, as far as assistance for Section 14 agreements, and did some work on the statistical capture of dominant times we use it.

01:24:00 SPEAKER_031: The big ones are in the past for homicides, certainly for major case management, um, as well as uh, accident reconstruction for pedestrian accidents because the level four we don't have a level four reconstruction,

01:24:16 SPEAKER_031: we only have level three.

01:24:17 SPEAKER_031: Um, those are the ones that we've used significantly in the past, but we also need to have limits in place to cover ourselves off for things such as public order if there are large,

01:24:26 SPEAKER_031: large scale events here, um, crisis negotiation, major tactical presence; all those things.

01:24:35 SPEAKER_031: So we check the boxes on a lot of things, and decide if we need it on an ad hoc basis if it's required, and our past usage has been very low in all those items.

01:24:46 SPEAKER_031: So I completed that.

01:24:48 SPEAKER_031: I provided to the board chair.

01:24:50 SPEAKER_031: Dave, anything to add on that?

01:24:53 SPEAKER_031: No, I'm not sure what next steps are.

01:24:54 SPEAKER_008: Now I think we wait once we submit the questionnaire, and they're going to reach out to us with the next steps.

01:24:59 SPEAKER_008: So it's a new process for everybody since the acts just came in, so I think we're at the front end of it.

01:25:06 SPEAKER_008: We're one of the first ones to; so that's been provided board chairperson.

01:25:11 SPEAKER_008: Sure, we can submit that and keep the process moving forward.

01:25:17 SPEAKER_031: There's a deadline to submit sometime end of April, but we're going to get it before the end of March.

01:25:26 SPEAKER_031: Okay.

01:25:27 SPEAKER_004: Moving on to sponsorship for the spring conference, and for the last number of years, the board sponsored the spring conference and AGM.

01:25:38 SPEAKER_004: The past years, I think the amount was about a thousand dollars.

01:25:40 SPEAKER_004: The information in the board package outlines what sponsorship provides, the exposure that we get by doing by being a sponsor.

01:25:50 SPEAKER_004: And one of the things you may remember too is that as a board member, my costs for registration, mileage, accommodation are all covered by OAPSB.

01:26:02 SPEAKER_004: This year's registration costs increased from seven hundred and fifty dollars in twenty twenty-four to over a thousand this year.

01:26:09 SPEAKER_004: Plus mileage of about four hundred, and accommodation of over two hundred.

01:26:13 SPEAKER_004: So we're looking at sixteen hundred dollars that OAPSB board would be covering my costs.

01:26:20 SPEAKER_004: And so what I'd like to recommend is that the board sponsor the EGM for an amount of fifteen hundred dollars.

01:26:32 SPEAKER_004: Any thoughts, discussions?

01:26:38 SPEAKER_004: Motion for that recommendation, Cheryl.

01:26:41 SPEAKER_004: Second, second.

01:26:42 SPEAKER_004: Thanks, Brian.

01:26:45 SPEAKER_004: All right, all favour carried.

01:26:49 SPEAKER_004: Thank you.

01:26:49 SPEAKER_004: All the things in my mind.

01:26:55 SPEAKER_004: Anyways, moving on to; we have a motion to move into closed and confidential closed.

01:27:02 SPEAKER_004: Moved by myself and seconded by Carol Mert.

01:27:05 SPEAKER_101: The board begins closed session and upon termination of the closed session, board begins confidential closed session.

01:27:12 SPEAKER_101: These meetings are to review and discuss matters fall under Section 44 Item 2 of the Safety and Police Act and Section 25 Item B of the OSPSB General Policy Zero-03 Board Governance to consider:

01:27:28 SPEAKER_101: A. Educational or training sessions.

01:27:31 SPEAKER_101: B. Litigation or potential litigation affecting the board, including matters before administrative tribunal.

01:27:39 SPEAKER_101: C. A position, plans, procedures, criteria, or instruction to be applied to any negotiations carried on by or on the board.

01:27:51 SPEAKER_101: D. Personal matters about an identifiable individual, including members of the service or any other employees of the board.

01:27:59 SPEAKER_101: E. Labour relations or employees.

01:28:03 SPEAKER_101: That was a long one.

01:28:04 SPEAKER_101: Yes.

01:28:07 SPEAKER_101: Oh, Brett.

01:28:07 SPEAKER_101: Yes.

01:28:08 SPEAKER_101: And that was we had a second round the first of that part.

01:28:13 SPEAKER_101: So long ago.

01:28:14 SPEAKER_101: Yes.

01:28:14 SPEAKER_101: All in favour?

01:28:15 SPEAKER_101: Gary, thank you.

01:28:17 SPEAKER_004: For those who are watching the meeting live on YouTube, the feed will reconnect upon the board returning to the open session to report out of closed and confidential closed session;

01:28:27 SPEAKER_004: if anyone would like to view the remainder of the open session, they can watch the live stream on the Owen Sound Police Services Board YouTube channel later today.

01:28:34 SPEAKER_004: And the video recording of this meeting will also be posted on our web page following the meeting.

01:28:41 SPEAKER_004: Okay.