Full Transcript
1 CALL TO ORDER
Council called to order the meeting.
Agenda item 1: CALL TO ORDER
2 CALL FOR ADDITIONAL BUSINESS
Council considered a call for additional business.
Agenda item 2: CALL FOR ADDITIONAL BUSINESS
3 DECLARATIONS OF INTEREST
Council members declared their interests.
Agenda item 3: DECLARATIONS OF INTEREST
4 CONFIRMATION OF THE COUNCIL MINUTES
Council confirmed the accuracy of the previously recorded minutes.
Agenda item 4: CONFIRMATION OF THE COUNCIL MINUTES
4.a Minutes of the Closed Session of the Regular Council meeting held on July 13, 2026
Council reviewed minutes from the July 13, 2026 closed session.
Agenda item 4.a: Minutes of the Closed Session of the Regular Council meeting held on July 13, 2026
4.b Minutes of the Closed Session of the Regular Council meeting held on September 14, 2026
Council reviewed minutes from the September 14, 2026 closed session.
Agenda item 4.b: Minutes of the Closed Session of the Regular Council meeting held on September 14, 2026
4.c Minutes of the Regular Council meeting held on September 14, 2026
Council adopted minutes from July 27, 2026, and reviewed a draft budget proposing a $7,375 Owen Sound levy increase for the Grey Sauble Conservation Authority. Staff presented correspondence regarding rental fee requests for the AORS Provincial Safety Truck Roadeo and the Alzheimer Society's silent auction. Council directed staff to amend waste management by-laws to include an improper disposal fee but paused research on licensing emergency shelters. The Council approved a zoning amendment for a semi-detached dwelling at 1038 6th Avenue West and directed staff to pass the by-law. Council rejected a motion to add $5,500 for Chain of Office restoration but carried motions to increase Committee of Adjustment remuneration to $100 per meeting. Deputy Mayor Greig reported on Grey County Council actions including collective agreement approval and housing investment plans before receiving verbal reports on transit and community services. Finally, Council approved the consent agenda items covering housekeeping amendments, delegation of powers, budget information, and various business licence approvals. Council addressed parking logistics for Ribfest and the Owen Sound Attack home opener via cross-promotion and shuttle services.
Council Adopts Minutes and Reviews Conservation Budget
Council adopted minutes from July 27, 2026, and moved into Committee of the Whole. Staff presented a draft budget for the Grey Sauble Conservation Authority with a proposed Owen Sound levy increase of $7,375. Council received correspondence regarding rental fee requests for the AORS Provincial Safety Truck Roadeo and the Alzheimer Society's silent auction. Council directed staff to amend waste management by-laws to include an improper disposal fee but paused research on licensing emergency shelters.
Council Approves Zoning Amendment and Committee Remuneration Increase
Council approved a zoning amendment for a semi-detached dwelling at 1038 6th Avenue West and directed staff to pass the by-law. The Council also rejected a motion to add $5,500 for Chain of Office restoration but carried motions to increase Committee of Adjustment remuneration to $100 per meeting and proceed with antique gold silk rope binding. Deputy Mayor Greig reported on Grey County Council actions including a collective agreement approval and housing investment plans before receiving verbal reports on transit and community services. Finally, Council approved the consent agenda items covering housekeeping amendments, delegation of powers, budget information, and various business licence approvals.
Council Clarified Waterfront Camping Rules and Parking Logistics
Council addressed parking logistics for Ribfest and the Owen Sound Attack home opener via cross-promotion and shuttle services. The Director clarified that waterfront camping is restricted to designated parks only. Councillor Farmer highlighted climate risks from extreme weather events while noting positive impacts of the Green Municipal Fund.
Minutes Conclude for September 14, 2026 Meeting
The minutes of the Regular Council meeting held on September 14, 2026 are concluded.
Agenda item 4.c: Minutes of the Regular Council meeting held on September 14, 2026
---
Attachment: 2026-09-14 - Council Minutes.pdf
Source: https://helpos.ca/attachments/47490284a0dde6fb6d1dc48958d6772dd817bc3282d64e2e45bc9fb42547827d/4-c-1-2026-09-14-council-minutes-pdf.pdf
Minutes
Owen Sound City Council
September 14, 2026
5:30 p.m.
City Hall - 808 2nd Avenue East - Council Chambers
MEMBERS PRESENT: Mayor Ian Boddy
Deputy Mayor Scott Greig
Councillor Jon Farmer
Councillor Brock Hamley
Councillor Marion Koepke
Councillor Suneet Kukreja
Councillor Carol Merton
Councillor Melanie Middlebro'
MEMBERS
ABSENT/REGRETS: Councillor Travis Dodd
STAFF PRESENT: Tim Simmonds, City Manager
Kate Allan, Director of Corporate Services
Pam Coulter, Director of Community Services
Michelle Palmer, Interim Director of Public Works and
Engineering
Phil Eagleson, Fire Chief
Riley Brugess, By-law Enforcement Supervisor
Briana Bloomfield, City Clerk
Staci Landry, Deputy Clerk
_____________________________________________________________________
1. CALL TO ORDER
Mayor Boddy called the meeting to order at 5:30 p.m.
Mayor Boddy advised that Council has entered the restricted acts period under the
Municipal Act, 2001 and noted the restrictions applicable during this period.
2. CALL FOR ADDITIONAL BUSINESS
Council recessed from 5:32 p.m. to 5:35 p.m. due to technical difficulties with the
livestream.
2.a Councillor Koepke Re: Owen Sound Pickleball Club, Bayshore Parking, and
River and Harbour Fishing
2.b Deputy Clerk Re: 2026 River District Board of Management Election
2.c Councillor Farmer Re: Climate Action
2.d Mayor Boddy Re: Mayor's Update
3. DECLARATIONS OF INTEREST
Councillor Hamley advised of the departure from the role with the Government of
Ontario at the end of September and, as a result, will not be declaring any future
conflicts of interest related to the Government of Ontario.
Councillor Farmer advised of a potential conflict of interest with respect to Item 10.a,
depending on the discussion, and will declare a conflict at that time if necessary.
3.a Mayor Boddy - Report CS-26-090 from the Director of Community Services Re:
Housekeeping Amendment to By-law No. 2026-098 – Change Name on Lease
for a Portion of the Municipal Parking Area on 11th Street West and By-law No.
2026-111
Mayor Boddy declared a conflict of interest with Items 11.a and 21.m due to the
Mayor having acted previously as the solicitor for the lessee.
4. CONFIRMATION OF THE COUNCIL MINUTES
4.a Minutes of the Regular Council meeting held on July 27, 2026
R-260914-001
Moved by Deputy Mayor Greig
Seconded by Councillor Hamley
"THAT the minutes of the Regular Council meeting held on July 27, 2026 be
adopted as printed."
Carried.
5. MOTION TO MOVE COUNCIL INTO COMMITTEE OF THE WHOLE
R-260914-002
Moved by Deputy Mayor Greig
Seconded by Councillor Hamley
"THAT City Council now move into Committee of the Whole to consider public
meetings, deputations and presentations, public forum, matters arising from
correspondence, reports of City staff, consent agenda, committee minutes,
matters postponed, motions for which notice was previously given and additional
business."
Carried.
COMMITTEE OF THE WHOLE
6. PUBLIC MEETINGS
There were no public meetings.
7. DEPUTATIONS AND PRESENTATIONS
7.a Deputation from Tim Lanthier, CAO, Grey Sauble Conservation Authority (GSCA)
Re: GSCA 2027 Draft Operating and Capital Budget
Tim Lanthier (the “Deputant”) provided a PowerPoint presentation regarding the
Grey Sauble Conservation Authority’s (GSCA) 2027 draft operating and capital
budget, with a combined total of $4.85 million. The Deputant highlighted some of
GSCA’s strategic deliverables completed or advanced in 2026 and provided an
overview of the proposed 2027 funding requirements. The proposed budget
represents an overall increase of 0.8 per cent in operating costs. The proposed
2027 levy for Owen Sound is $374,751, representing an increase of $7,375 over
the 2026 levy.
The Deputant provided information on the proposed nine (9) Regional
Conservation Authorities and the new governance structure, which is scheduled
to take effect on February 1, 2027. Under the proposed governance structure,
Grey County will have two (2) members appointed to the Board. The GSCA has
provided comments to the Province regarding the Environmental Registry of
Ontario (ERO) posting 026-0740, recommending that the calculation consider the
population of the lower-tier municipalities to more accurately reflect the
population within the Regional Conservation Authority boundary.
In response to a question from Council, the Deputant advised that the current
governance structure is also based on population and that the proposed structure
is intended to remain similar to the current system. The Deputant noted that
apportionment is based on the current value assessment of properties within a
municipality, which generally results in higher apportionment for municipalities
with more densely populated areas.
7.b Presentation from the City Clerk and Deputy Clerk Re: 2026 Municipal and
School Board Election
The City Clerk and Deputy Clerk provided a PowerPoint presentation respecting
the 2026 Municipal and School Board Election to be held from October 16 at
10:00 a.m. to October 26 at 8:00 p.m. using the internet and telephone voting
method.
In response to a question from Council, the City Clerk encouraged members of
the public to visit the City’s website for information about the City and
OwenSoundVotes.ca for information on how to contact the candidates.
Deputy Mayor Greig raised concerns regarding candidates being denied access
to condominiums for campaigning purposes and noted the legislative provisions
regarding candidates’ right of access.
8. PUBLIC FORUM
There were no questions or comments from members of the public.
9. CORRESPONDENCE RECEIVED FOR WHICH DIRECTION OF COUNCIL IS
REQUIRED
9.a Correspondence from the Association of Ontario Road Supervisors (AORS) Re:
Request for Waiving of Rental Fees for AORS Provincial Safety Truck Roadeo
The Director of Community Services provided an overview of the policy
applicable to the request and advised that, under Policy CS77, staff determined
that the event qualifies for a 25 per cent reduction, to a maximum of $1,000. The
applicable reduction would be $875.
R-260914-003
Moved by Deputy Mayor Greig
"THAT in consideration of correspondence received September 14, 2026
from the Association of Ontario Road Supervisors (AORS) respecting a
request to waive the rental fees for the AORS Provincial Safety Truck
Roadeo, City Council supports the 25 per cent reduction in accordance
with City Policy No. CS77."
Carried.
9.b Correspondence from the Alzheimer Society of Grey-Bruce Re: Request for
Waiving of Rental Fees for 5th Annual SOUP'S ON and Silent Auction
The Director of Community Services provided an overview of the policy
applicable to the request and advised that, under Policy CS37, staff determined
that the event does not qualify, as the Alzheimer Society of Grey-Bruce is not
donating 100 per cent of the net proceeds to a City service, program, or facility.
Any reduction in fees would require a motion of Council.
R-260914-004
Moved by Councillor Farmer
"THAT in consideration of correspondence received September 14, 2026
from the Alzheimer Society of Grey-Bruce respecting a request to waive the
rental fees for the 5th Annual SOUP'S ON and Silent Auction, City Council
receives the correspondence for information purposes."
Carried.
10. REPORTS OF CITY STAFF
10.a Report CM-26-031 from the City Manager and By-law Enforcement Supervisor
Re: Fostering a Vibrant River District - Report IV
The City Manager provided an overview of the report. The City Manager and By-
law Enforcement Supervisor responded to questions of Council.
R-260914-005
Moved by Councillor Farmer
"THAT in consideration of Staff Report CM-26-031 respecting updates to
the Waste Management By-law and the potential licensing of emergency
shelter and social support services, City Council directs staff to:
1. Bring forward a by-law to amend the Waste Management By-law as
outlined in Attachment 1 of the report;
2. Bring forward a by-law to amend the Fees and Charges By-law to
add an $80 fee per item collected that is disposed of improperly;
3. Provide notice of an amendment to the Fees and Charges By-law as
required by the Notice By-law for the improper collection fee; and
4. Apply to the Ministry of the Attorney General for approval of the set
fines as outlined in Attachment 2 of the report."
Carried.
R-260914-006
Moved by Councillor Farmer
"THAT in consideration of Staff Report CM-26-031 respecting updates to
the Waste Management By-law and the potential licensing of emergency
shelter and social support services, City Council directs staff not to
proceed with further research or development of a by-law to license
emergency shelter and social support services at this time."
Carried.
The By-law Enforcement Supervisor left the meeting.
10.b Report CM-26-030 from the City Manager Re: Update: Information and
Requirements Related to an OPP Costing Request
The City Manager provided an overview of the report and responded to questions
of Council.
R-260914-007
Moved by Councillor Hamley
"THAT in consideration of Staff Report CM-26-030 respecting information
and requirements related to an OPP costing request, City Council refers the
report to the Resilient Community Advisory Committee in 2027."
Carried.
10.c Report CS-26-077 from the Manager of Planning and Heritage Re:
Recommendation Report - ZBA No. 59 - Part 1, Plan 16R-12308 and 1038 6th
Avenue West
The Director of Community Services provided an overview of the report and
responded to questions of Council.
R-260914-008
Moved by Councillor Farmer
"THAT in consideration of Staff Report CS-26-077, respecting a proposed
Zoning By-law Amendment (ZBA No. 59) by Barry’s Construction and
Insulation Ltd., to permit a semi-detached dwelling on lands municipally
known as 1038 6th Avenue West, and lands legally described as Part 1,
Plan 16R-12308, City Council:
1. In consideration of the staff reports, recommendations, technical
reports, and oral and written submissions, including agency
comments received, finds that the application is consistent with the
Provincial Planning Statement, conforms to the goals and objectives
of the City’s Official Plan, and represents good planning; and
2. Directs staff to bring forward by-laws and provide notice in
accordance with Section 34 of the Planning Act to:
a. Pass Amendment No. 59 to the City’s Zoning By-law 2010-078, as
amended up to and including Amendment No. 56 (amending by-
law 2025-079 being the last site-specific amendment); and
b. Pass Amendment No. 59 to the City’s Zoning By-law, as amended
up to and including Amendment No. 57 (amending By-law No.
2026-030 known as the 2026 Update)."
Carried.
10.d Report CR-26-088 from the City Clerk Re: Chain of Office
The City Clerk provided an overview of the report and responded to questions of
Council.
R-260914-009d
Moved by Deputy Mayor Greig
"THAT in consideration of Staff Report CR-26-088 respecting the Chain of
Office, City Council directs staff to add $5,500 to the draft 2027 operating
budget for consideration by the Mayor and Council for the preservation of
the existing support and restoration of the original metalwork."
Defeated.
R-260914-010
Moved by Councillor Koepke
"THAT in consideration of Staff Report CR-26-088 respecting the Chain of
Office, City Council directs staff to:
1. Add $8,500 to the draft 2027 operating budget for consideration by
the Mayor and Council for the redesign of the fabric support and
restoration of the original metalwork; and
2. Proceed with binding the Chain of Office in antique gold silk rope."
Carried.
10.e Report CR-26-079 from the Deputy Clerk Re: Committee of Adjustment Member
Remuneration Review
The Deputy Clerk provided an overview of the report and responded to questions
of Council.
R-260914-011
Moved by Councillor Koepke
"THAT in consideration of Staff Report CR-26-079 respecting a review of
the remuneration for Committee of Adjustment members, City Council:
1. Approves an increase to the remuneration paid to appointed
members of the Committee of Adjustment from $30 per meeting
attended to $100 per meeting attended, effective January 1, 2027;
2. Directs staff to include $5,000 in the 2027 Operating Budget for
Committee of Adjustment member remuneration; and
3. Directs staff to bring forward a by-law to amend Committee of
Adjustment By-law No. 2022-074 to:
a. Reflect the updated remuneration, effective January 1, 2027; and
b. Add to Section 10 that the members serve as the Court of
Revision under the Drainage Act."
Carried.
10.f Verbal Report from the Deputy Mayor Re: Grey County Council
Deputy Mayor Greig reported that Grey County Council:
Approved a three-year collective agreement with Transportation Services
employees, ending May 2028.
Endorsed the County's participation in the 30-by-30 target administered by
Ontario Nature.
Endorsed the Community Services Committee minutes, which included a
report outlining planned investments using provincial funding to support
housing renewal, expansion, and affordability. To meet provincial funding
requirements, the County is required to add 15 new housing units in 2026,
with three units to be funded through the Canada-Ontario Community
Housing Initiative as part of the Dundalk build project.
Received a report on paramedic response times, which noted that
paramedic services have experienced a 43.1 per cent increase in patient
call volume over the past five years.
Approved adding the County's Community Improvement Plan as a project
within the 10-year capital budget and including it in the current
Development Charges update.
Received a deputation regarding aggregate resources and consumption in
Grey County.
Provided a letter of support to Safe 'N Sound for its funding request for the
Neighbourhood Response Team.
R-260914-012
Moved by Deputy Mayor Greig
"THAT in consideration of the Verbal Report provided September 14, 2026
from Deputy Mayor Greig respecting Grey County Council, City Council
receives the Verbal Report for information purposes."
Carried.
Having declared a conflict of interest with Item 11.a, Mayor Boddy left the Council
Chambers. Deputy Mayor Greig assumed the position of Chair.
11. CONSENT AGENDA
11.a Report CS-26-090 from the Director of Community Services Re: Housekeeping
Amendment to By-law No. 2026-098 – Change Name on Lease for a Portion of
the Municipal Parking Area on 11th Street West
R-260914-013
Moved by Councillor Hamley
"THAT in consideration of the items listed on the September 14, 2026
Consent Agenda, City Council approves the recommendation contained in
Item 11.a being Staff Report CS-26-090 respecting a housekeeping
amendment to By-law No. 2026-098."
Carried.
Mayor Boddy resumed the position of Chair.
11.b Report CS-26-085 from the Director of Community Services Re: Delegation of
Powers and Duties - Site Plan Control and Facility Use Agreements
11.c Report CR-26-084 from the Director of Corporate Services Re: Preliminary 2027
Budget Information and Process
11.d Report CR-26-087 from the Fire Chief Re: Memorandum of Understanding –
Housing for Medical Students (Rural Ontario Medical Program)
11.e Report CS-26-080 from the Manager of Planning and Heritage Re: Limiting
Distance Agreement - 1043 and 1057 3rd Avenue East - St. Clare Place
11.f Report CR-26-086 from the Manager of Legislative Services Re: Municipal
Innovation Internship Program - Privacy Intern 2027
11.g Report OP-26-043 from the Supervisor of Environmental Services Re: Grey
County Transit Bus Stop Agreement
11.h Minutes of Boards and Committees for Receipt Re: Grey Sauble Conservation
Authority Board meeting held on July 22, 2026
11.i Minutes of Boards and Committees for Receipt Re: River District Board of
Management meeting held on July 8, 2026
11.j Final approvals issued for the following Business Licences:
The Ice Box, a concession operator in the Julie McArthur Regional
Recreation Centre at 700 10th Street East
JM Shoebox Bookkeeping has relocated to a home-based business at
253 11th Street East
Hawker and Peddler Licence issued to Barbara Riedel for Barb's Cozy
Canines to operate at the Dog Show at Harrison Park from August 4 to 6,
Hawker and Peddler Licence issued to the Georgian Bay Folk Society for
the 2026 Summerfolk Music and Crafts Festival at Kelso Beach at
Nawash Park from August 21 to August 23, 2026
Hawker and Peddler Licence issued to the Zonta Club of Owen Sound for
The Fashion Show Fundraiser at the Bayshore Community Centre on
September 17, 2026
11.k Final approvals issued for the following Flag Flying Requests:
The Grey and Simcoe Foresters for its 160th Anniversary
11.l Final approvals issued for the following City Hall Illumination Requests:
Ontario Disability Employment Network for Light It Up! For National
Disability Employment Awareness Month
11.m Correspondence received which is presented for the information of Council
R-260914-014
Moved by Deputy Mayor Greig
"THAT in consideration of the items listed on the September 14, 2026
Consent Agenda, City Council:
1. Receives Items 11.b to 11.m; and
2. Approves the recommendations contained in Items 11.b to 11.g."
Carried.
12. COMMITTEE MINUTES WITH RECOMMENDATIONS FOR APPROVAL
Mayor Boddy relinquished the position of Chair to provide an overview of the minutes of
the Service Review Implementation Ad Hoc Committee meeting held on September 9,
2026. Deputy Mayor Greig assumed the position of Chair.
12.a Minutes of the Service Review Implementation Ad Hoc Committee meeting held
on September 9, 2026
R-260914-015
Moved by Mayor Boddy
"THAT the minutes of the Service Review Implementation Ad Hoc
Committee meeting held on September 9, 2026 be received and the
recommendations contained therein be approved."
Carried.
Mayor Boddy resumed the position of Chair.
12.b Minutes of the Tom Thomson Art Gallery Advisory Committee meeting held on
September 2, 2026
R-260914-016
Moved by Deputy Mayor Greig
"THAT the minutes of the Tom Thomson Art Gallery Advisory Committee
meeting held on September 2, 2026 be received and the recommendations
contained therein be approved."
Carried.
13. MATTERS POSTPONED
13.a Community Services Committee Resolution No. CS-260624-002 Postponed from
the July 13, 2026 Regular Council Meeting Re: Agreement to Pilot a Community
Impact Lab
The City Manager advised that due to staffing availability, staff are requesting
that consideration of the motion be postponed until 2027.
R-260914-017
Moved by Councillor Farmer
"THAT in consideration of Resolution No. CS-260624-002 from the June 24,
2026 Community Services Committee minutes respecting Staff Report CS-
26-023, Agreement to Pilot a Community Impact Lab, City Council
postpones Resolution No. CS-260624-002 to a Council meeting in 2027."
Carried.
14. MOTIONS FOR WHICH NOTICE WAS PREVIOUSLY GIVEN
There were no motions for which notice was previously given.
15. DISCUSSION OF ADDITIONAL BUSINESS
15.a Owen Sound Pickleball Club, Bayshore Parking, and River and Harbour Fishing
Councillor Koepke advised of attendance at the Grand Opening of the Owen
Sound Pickleball Club on September 12, 2026, at 3225 East Bayshore Road,
Unit 6, which includes seven pickleball courts, two ping pong tables, a therapy
room, a lounge, and meeting space.
Councillor Koepke inquired about parking at the Bayshore Community Centre on
September 19, 2026, during Ribfest and the Owen Sound Attack's home opener.
The Director of Community Services advised that the Owen Sound Attack are
working with Ricky Brooks of Ribfest to cross-promote the events and will provide
shuttle service. Information regarding parking and shuttle service will be shared
through the Attack and City social media channels.
Councillor Koepke inquired about whether individuals fishing along the harbour
are permitted to camp along the waterfront. The Director of Community Services
advised that camping is generally only permitted in designated parks and is not
permitted in other locations.
15.b 2026 River District Board of Management Election
The Deputy Clerk advised that the nomination period for the 2026 River District
Board of Management Election is open until Friday, September 25 at 2:00 p.m.
Interested candidates are requested to make an appointment with the Election
Manager to submit their nomination package. All required forms are on the River
District website at owensoundriverdistrict.ca or a candidate package can be
picked up at the front counter at City Hall.
15.c Climate Action
Councillor Farmer advised that Canada's Changing Climate Report 2026 has
been released and noted that the report identifies an expected increase in the
frequency and severity of extreme weather events, including storms, droughts,
fires, and floods. Councillor Farmer noted that these events will have direct
impacts on municipal infrastructure, increase purchasing costs through
disruptions to supply chains, and affect insurance premiums.
Councillor Farmer also noted that the Federation of Canadian Municipalities has
released its 2025-2026 Annual Report about the Green Municipal Fund,
highlighting its positive impacts on local economies, infrastructure, climate
resilience, and the reduction of energy costs and consumption.
15.d Mayor's Update
Mayor Boddy advised of attendance at the following events:
CMHA Grey Bruce Walk for Courage at the end of July.
Grey-Bruce 9/11 Memorial Stair Climb on September 12, 2026, at the
Bayshore Community Centre.
Grey and Simcoe Foresters 160th Anniversary on September 13, 2026, in
Barrie and extended thanks to retiring Commanding Officer Lieutenant-
Colonel Mike Lacroix.
Mayor Boddy noted that Deputy Mayor Greig attended the Kidney Walk on
September 12, 2026, at Harrison Park and Councillor Kukreja attended the Walk
for Parkinson's on September 12, 2026, at Kelso Beach at Nawash Park.
Mayor Boddy congratulated the Ontario Volunteer Service Award recipients,
including Councillor Koepke for 50 years of service and Janice Reid and Myrna
Casemore for 45 years of service, all with the North Grey Women's Institute.
Mayor Boddy advised that census participation across Canada was in the 80 to
90 per cent range and noted that the data is expected to be released in February
2027.
Mayor Boddy noted that Cars & Coffee and Oblivion Avenue will take place on
September 19, 2026, in the River District, along with automotive seminars at the
Roxy Theatre. The Concours d’Elegance will take place on September 20, 2026,
at Cobble Beach.
16. MOTION THAT COMMITTEE OF THE WHOLE RISE AND REPORT
R-260914-018
Moved by Deputy Mayor Greig
"THAT the Committee of the Whole rise and report."
Carried.
FORMAL SESSION
17. MOTION TO ADOPT PROCEEDINGS IN COMMITTEE OF THE WHOLE
R-260914-019
Moved by Deputy Mayor Greig
Seconded by Councillor Hamley
"THAT the action taken in Committee of the Whole in considering public
meetings, deputations and presentations, public forum, matters arising from
correspondence, reports of City staff, consent agenda, committee minutes,
matters postponed, motions for which notice was previously given and additional
business be confirmed by this Council."
Carried.
18. NOTICES OF MOTION
There were no notices of motion.
19. MOTION TO MOVE INTO CLOSED SESSION
Prior to moving into Closed Session, Mayor Boddy advised that for those who are
watching the meeting live on Rogers Cable TV or the Rogers TV website, the Rogers
feed will not reconnect to the meeting upon Council returning to the open session to
report out of the Closed Session and review the by-laws. If anyone would like to view
the remainder of the open session, they can watch the livestream on the City's Council
and Committees webpage at www.owensound.ca/meetings. The video recording of the
meeting will also be posted on this webpage following the meeting.
R-260914-020
Moved by Deputy Mayor Greig
Seconded by Councillor Hamley
"THAT City Council now move into 'Closed Session' to consider:
1. Minutes of the Closed Session of the Regular Council meeting held on July
13, 2026;
2. One matter regarding labour relations or employee negotiations and advice
that is subject to solicitor-client privilege, including communications
necessary for that purpose, respecting fire services; and
3. One matter regarding personal matters about an identifiable individual
respecting the City Manager performance review."
Carried.
Council moved into the Closed Session at 7:57 p.m.
Mayor Boddy advised that City Council returned to the open session at 8:59 p.m. to
extend the time for adjournment. All Council members and staff listed above were
present except for the Director of Corporate Services, the Director of Community
Services, the Interim Director of Public Works and Engineering, and the Fire Chief.
R-260914-021
Moved by Councillor Hamley
Seconded by Councillor Farmer
"THAT City Council temporarily suspends the time of adjournment in the
Procedural By-law to extend beyond four (4) hours in order to complete the items
listed on the September 14, 2026 agenda."
Carried unanimously.
Council moved back into the Closed Session at 9:01 p.m.
20. REPORTING OUT OF CLOSED SESSION
Mayor Boddy advised that Council returned to the open session at 9:50 p.m.
During the Closed Session, City Council:
Reviewed minutes of the Closed Session of the Regular Council meeting held on
July 13, 2026;
Discussed one matter regarding labour relations or employee negotiations and
advice that is subject to solicitor-client privilege, including communications
necessary for that purpose, respecting fire services, and direction was provided
to staff; and
Discussed one matter regarding personal matters about an identifiable individual
respecting the City Manager performance review, and no direction was provided.
21. BY-LAWS
21.a By-law No. 2026-099
"A By-law to confirm the proceedings of the Regular Meeting of the Council of
The Corporation of the City of Owen Sound held on the 14th day of September,
2026"
21.b By-law No. 2026-100
"A By-law to amend Zoning By-law No. 2010-078, respecting lands located at
1038 6th Avenue West and lands legally described as Part 1, Plan 16R-12308
(ZBA No. 59)"
21.c By-law No. 2026-101
"A By-law to amend Zoning By-law No. 2010-078, respecting lands located at
1038 6th Avenue West and lands legally described as Part 1, Plan 16R-12308,
following the coming into force of City By-law No. 2026-030, which is ZBA No. 57
and known as the 2026 Update (ZBA No. 59)"
21.d By-law No. 2026-102
"A By-law to authorize the Mayor and Clerk to execute a Financial Incentive
Program Agreement with Safe ‘N Sound Grey Bruce, respecting property located
at 612 2nd Avenue East"
21.e By-law No. 2026-103
"A By-law to authorize the Mayor and Clerk to execute a Conditional Building
Permit Agreement with Kevin Linthorne, Chief Building Official, Villarboit (Owen
Sound) Holdings Limited Partnership by its General Partner 2325465 Ontario
Limited and Heritage Grove Centre Inc., respecting development at 2125 16th
Street East (Mark’s)"
21.f By-law No. 2026-104
"A By-law to authorize the Mayor and Clerk to execute a Limiting Distance
Agreement with Lutheran Social Services (Owen Sound) and Lutheran Outreach
Ministries, Owen Sound, respecting development at 1043 & 1057 3rd Avenue
East (St. Clare Place)"
21.g By-law No. 2026-105
"A By-law to authorize the Mayor and Clerk to execute a Bus Stop Agreement
with The Corporation of the County of Grey, respecting a stop at the Owen Sound
Transit Terminal"
21.h By-law No. 2026-106
"A By-law to adopt Surety Bonds Policy AF021, respecting the use of surety
bonds as security for development approvals under the Planning Act"
21.i By-law No. 2026-107
"A By-law to authorize the Mayor and Clerk to execute an agreement with Safe ‘N
Sound Grey Bruce, respecting the leasing of Parts 7, 8, and 13 on Plan 16R-
10301 (road allowance and tabletop lands adjacent to 612 2nd Avenue East),
and the granting of an easement to Safe ‘N Sound Grey Bruce over Parts 4, 5
and 6 on Plan 16R-10301 (ingress and egress to the premises)"
21.j By-law No. 2026-108
"A By-law to authorize the Mayor and Clerk to execute an amendment to the
Memorandum of Understanding with The Corporation of the County of Grey and
the Rural Ontario Medical Program, respecting medical residents’
accommodation (extension of term)"
21.k By-law No. 2026-109
"A By-law to amend Property Standards By-law No. 1999-030 to update
provisions respecting the security of vacant buildings and the presence of mould"
21.l By-law No. 2026-110
"A By-law to require adequate and suitable vital services for rental units and to
repeal Heat By-law No. 2007-121"
R-260914-022
Moved by Deputy Mayor Greig
Seconded by Councillor Hamley
"THAT By-law Numbers 2026-099, 2026-100, 2026-101, 2026-102, 2026-103,
2026-104, 2026-105, 2026-106, 2026-107, 2026-108, 2026-109, and 2026-110
be passed and enacted."
Carried.
Having declared a conflict of interest with Item 21.m, Mayor Boddy left the
Council Chambers. Deputy Mayor Greig assumed the position of Chair.
21.m By-law No. 2026-111
"A By-law to amend By-law No. 2026-098 to revise the lessee’s name from
Brandon Vanderschot to The BMG Corp., respecting two additional parking stalls
on 11th Street West, east of 1st Avenue West"
R-260914-023
Moved by Councillor Hamley
Seconded by Councillor Koepke
"THAT By-law Number 2026-111 be passed and enacted."
Carried.
22. ADJOURNMENT
The business contained on the agenda having been completed, Deputy Mayor Greig
adjourned the meeting at 9:53 p.m.
_________________________
Mayor Ian C. Boddy
_________________________
Briana M. Bloomfield, City Clerk
5 MOTION TO MOVE COUNCIL INTO COMMITTEE OF THE WHOLE
Council moved to enter Committee of the Whole.
Agenda item 5: MOTION TO MOVE COUNCIL INTO COMMITTEE OF THE WHOLE
6 PUBLIC MEETINGS
The public meetings agenda item was presented for community input.
Agenda item 6: PUBLIC MEETINGS
7 DEPUTATIONS AND PRESENTATIONS
No deputation presentations were recorded for agenda item 7.
Agenda item 7: DEPUTATIONS AND PRESENTATIONS
7.a Presentation from the City Manager Re: Celebration of Public Service of Outgoing Council Members (Councillor Farmer, Councillor Dodd, Councillor Koepke, and Mayor Boddy)
The City Manager presented a celebration honouring the public service of outgoing Council Members Farmer, Dodd, Koepke, and Mayor Boddy.
Agenda item 7.a: Presentation from the City Manager Re: Celebration of Public Service of Outgoing Council Members (Councillor Farmer, Councillor Dodd, Councillor Koepke, and Mayor Boddy)
7.b Presentation from the City Manager Re: City Manager'sUpdate
The City Manager presented an update regarding current city operations.
Agenda item 7.b: Presentation from the City Manager Re: City Manager's Update
8 PUBLIC FORUM
The public forum section of the agenda allows for community input.
Agenda item 8: PUBLIC FORUM
9 CORRESPONDENCE RECEIVED FOR WHICH DIRECTION OF COUNCIL IS REQUIRED
Council must provide direction on correspondence received.
Agenda item 9: CORRESPONDENCE RECEIVED FOR WHICH DIRECTION OF COUNCIL IS REQUIRED
10 REPORTS OF CITY STAFF
The agenda item reports on city staff updates.
Agenda item 10: REPORTS OF CITY STAFF
10.a Verbal Report from the Deputy Mayor Re: Grey County Council
The Deputy Mayor provided a verbal report regarding Grey County Council.
Agenda item 10.a: Verbal Report from the Deputy Mayor Re: Grey County Council
11 CONSENT AGENDA
The Council considered consent agenda item 11.
Agenda item 11: CONSENT AGENDA
11.a Report CR-26-092 from the City Clerk Re: Appointment of aNew Integrity Commissioner
City Council directs staff to bring forward a by-law at the November 30, 2026 Regular Council meeting to appoint Lauren Chee-Hing of Gridin Advocates as the City's integrity commissioner effective December 1, 2026. This appointment replaces Principles Integrity, which ceased services in 2027, and includes a three-year term with no retainer fee and an hourly rate of $300.
Appointment of Lauren Chee-hing As Integrity Commissioner
City Council directs staff to bring forward a by-law at the November 30, 2026 Regular Council meeting to appoint Lauren Chee-Hing of Gridin Advocates as the City's integrity commissioner effective December 1, 2026. The appointment replaces Principles Integrity, which ceased services in 2027, and includes a three-year term with no retainer fee and an hourly rate of $300. The by-law timing avoids the restricted acts period under section 275 of the Municipal Act, 2001, ensuring continuity of service for the new Council term.
Agenda item 11.a: Report CR-26-092 from the City Clerk Re: Appointment of a New Integrity Commissioner
---
Attachment: Appointment of a New Integrity Commissioner - CR-26-092.pdf
Source: https://helpos.ca/attachments/017b4319bf4b65bc876e6f982383fc43459eefbeb6644fad5a8d2bd9bd1f39be/11-a-1-appointment-of-a-new-integrity-commissioner-cr-26-092-pdf.pdf
Staff Report
Report To: City Council
Report From: Briana Bloomfield, City Clerk
Meeting Date: September 28, 2026
Report Code: CR-26-092
Subject: Appointment of a New Integrity Commissioner
Recommendations:
THAT in consideration of Staff Report CR-26-092 respecting the appointment
of an integrity commissioner, City Council directs staff to bring forward a by-
law at the November 30, 2026 Regular Council meeting to:
1. Appoint Lauren Chee-Hing of Gridin Advocates as the City’s
integrity commissioner; and
2. Execute the Retainer Agreement for Integrity Commissioner
Services with Lauren Chee-Hing as outlined in the report.
Highlights:
Principles Integrity provided notice that they would no longer be
offering integrity commissioner services beginning in 2027.
Grey County Clerks undertook a joint recruitment process for a new
integrity commissioner.
Staff recommend the appointment of Lauren Chee-Hing of Gridin
Advocates as the City’s new integrity commissioner effective
December 1, 2026.
The appointment by-law will come forward at the November 30,
2026, Regular Council meeting to avoid the restricted acts period.
Staff Report CR-26-092: Appointment of a New Integrity Commissioner
Vision 2050 - Strategic Plan Alignment:
Strategic Plan Priority: The recommendation contributes to core service
delivery or a corporate initiative that enables service delivery for one or more
strategic priorities.
Previous Report/Authority:
Municipal Act, 2001
Municipal Conflict of Interest Act
By-law No. 2018-032 – Agreement with Principles Integrity to provide
integrity commissioner services
By-law No., 2024-144 – Amending agreement with Principles Integrity to
extend integrity commissioner services
Report No. CR-26-077 – Integrity Commissioner Update
Background:
The Municipal Act authorizes the City to appoint an Integrity Commissioner
who reports to Council and performs, independently, the functions assigned
by legislation and Council.
On March 19, 2018, City Council passed By-law No. 2018-032 to enter into
an agreement with Principles Integrity for integrity commissioner services.
The agreement was extended for five (5) years in 2024 by By-law No. 2024-
144.
The City received notice from Principles Integrity that it would no longer offer
integrity commissioner services beginning January 1, 2027.
Like 2017 when Principles Integrity was first appointed, all Grey County
municipalities undertook a joint recruitment process which was led by the
County of Grey. Grey County Clerks and CAOs agreed it was important to
have the new integrity commissioner in place for the new term of Council to
provide continuity of education and service.
Analysis and Options:
The Clerk or their designate from Grey County and its lower tier
municipalities reviewed integrity commissioner submissions and interviewed
Staff Report CR-26-092: Appointment of a New Integrity Commissioner
two candidates. At the conclusion of this process, all representatives agreed
that Lauren Chee-Hing of Gridin Advocates was the preferred candidate.
Terms of the Retainer for Integrity Commissioner Services Agreement with
Lauren Chee-Hing of Gridin Advocates can be summarized as follows:
Three-year term, renewable upon mutual agreement;
No retainer fee;
$300 per hour for the term of the agreement;
The City will be notified if fees on a single matter will exceed
$5,000; and
There are costs for education, training, attendance at Council
meetings, travel, and accommodation.
The current Council is subject to the restricted acts provision in section 275
of the Municipal Act, 2001. During the restricted period, Council may not
appoint or remove a municipal officer. It could be argued that an integrity
commissioner is an officer of the municipality for this purpose because the
role is created and required by statute and its duties are prescribed by the
Municipal Act, 2001. Accordingly, staff will bring forward the by-law at the
first meeting of the new Council (November 30) to avoid the restricted acts
period. The intention is for Lauren Chee-Hing to provide training at the
orientation session held on November 24 and 25, hosted by Grey County, as
well attend a continuing education session specific to Owen Sound in 2027.
Resource Alignment:
Financial Resources
There is no retainer fee, and the hourly rate is $300 for the three-year term.
The 2026 operating budget includes $5,000 for integrity commissioner
services and to date approximately $14,000 has been spent.
Human Resources
Approximately 10 hours were involved in the recruitment of the new integrity
commissioner and the drafting of reports.
Time and Scheduling
The new integrity commissioner will begin providing services to Owen Sound
on December 1, 2026, for a three-year term.
Staff Report CR-26-092: Appointment of a New Integrity Commissioner
Technology and Infrastructure
N/A.
Climate and Environmental Impacts:
There are no anticipated climate or environmental impacts.
Communication and Engagement:
The City’s website will be updated to reflect the new integrity commissioner
on December 1, 2026, after the passing of the appointment by-law. A
training session will be held for Council, committee, and board members in
2027.
Report Developed in Consultation With:
Grey County Clerks
Attachments:
None.
Reviewed by:
Kate Allan, Director of Corporate Services
Submission approved by:
Tim Simmonds, City Manager
For more information on this report, please contact Briana Bloomfield, City
Clerk at bbloomfield@owensound.ca or 519-376-4440 ext. 1247.
Staff Report CR-26-092: Appointment of a New Integrity Commissioner
11.b Report CR-26-089 from the Deputy Clerk Re: Lottery Licence for Brightshores Health System Owen Sound Foundation
City Council approved a lottery licence for Brightshores Health System Owen Sound Foundation to host their 12 Days of Christmas Oncology fundraiser with total prizes valued at $12,704.50. Tickets will be sold from September 29, 2026 to December 23, 2026, with daily prize draws occurring between December 13 and December 24, 2026. The City will receive a licence fee of $381.14 representing 3% of the prize value.
Agenda item 11.b: Report CR-26-089 from the Deputy Clerk Re: Lottery Licence for Brightshores Health System Owen Sound Foundation
---
Attachment: Lottery Licence for Brightshores Health System Owen Sound Foundation - CR-26-089.pdf
Source: https://helpos.ca/attachments/0ef4b8d22a20bb2e485bdf7c1626e32c8e44cfd38f7907f90327a698f23431ca/11-b-1-lottery-licence-for-brightshores-health-system-owen-sound-foundation-cr-26-089-pdf.pdf
Staff Report
Report To: City Council
Report From: Staci Landry, Deputy Clerk
Meeting Date: September 28, 2026
Report Code: CR-26-089
Subject: Lottery Licence for Brightshores Health System Owen
Sound Foundation
Recommendations:
THAT in consideration of Staff Report CR-26-089 respecting a lottery licence
for Brightshores Health System Owen Sound Foundation, City Council
approves the issuance of a lottery licence as outlined in the report.
Highlights:
Brightshores Health System Owen Sound Foundation is applying for
a lottery licence for their 12 Days of Christmas Oncology fundraiser
with a total prize value of $12,704.50.
Tickets will be sold from September 29, 2026 to December 23,
2026.
Prizes will be drawn each day from December 13, 2026 to
December 24, 2026.
The City’s Lottery Licensing By-law requires that all raffle lottery
licence applications with total prize values exceeding $10,000 be
presented to Council for consideration.
Vision 2050 - Strategic Plan Alignment:
Strategic Plan Priority: The recommendation contributes to core service
delivery or a corporate initiative that enables service delivery for one or more
strategic priorities.
Staff Report CR-26-089: Lottery Licence for Brightshores Health System Owen
Sound Foundation
Previous Report/Authority:
Lottery Licensing By-law No. 1994-079 – Section 5.2
Background:
On September 9, 2026, staff received a raffle lottery application from
Brightshores Health System Owen Sound Foundation for their 12 Days of
Christmas Oncology fundraiser.
In accordance with the City’s Lottery Licensing By-law, all raffle lottery
licence applications with total prize values exceeding $10,000 are to be
placed before Council for consideration. Such applications shall be
accompanied by security covering the total amount of the prize value in the
form of a certified cheque, cash, or letter of credit from a chartered bank.
Analysis and Options:
In order to be eligible to receive a licence, Brightshores Health System Owen
Sound Foundation must have certain documentation up to date as required
by the Alcohol and Gaming Commission of Ontario (AGCO). Staff note that all
documents required for licensing have been received and all licensing
requirements have been met.
Brightshores Health System Owen Sound Foundation also provided the
required securities with their application as required by the Lottery Licensing
By-law.
It is staff’s recommendation that Council approve the raffle licence
application so that the Licensing and Marriage Coordinator can issue the
licence.
Resource Alignment:
Financial Resources
The City will receive a lottery licence fee of $381.14 which is 3% of the prize
value of the draw, as required by the AGCO.
Human Resources
The Licensing and Marriage Coordinator will process the application as part of
their regular duties.
Staff Report CR-26-089: Lottery Licence for Brightshores Health System Owen
Sound Foundation
Time and Scheduling
N/A.
Technology and Infrastructure
N/A.
Climate and Environmental Impacts:
There are no anticipated climate or environmental impacts.
Communication and Engagement:
This report has been posted to the City’s website with the agenda in advance
of the meeting. Brightshores Health System Owen Sound Foundation will be
notified of Council’s decision.
Report Developed in Consultation With:
Licensing and Marriage Coordinator
Attachments:
None.
Reviewed by:
Briana Bloomfield, City Clerk
Kate Allan, Director of Corporate Services
Submission approved by:
Tim Simmonds, City Manager
For more information on this report, please contact Staci Landry, Deputy
Clerk at slandry@owensound.ca or 519-376-4440 ext. 1235.
Staff Report CR-26-089: Lottery Licence for Brightshores Health System Owen
Sound Foundation
11.c Report CR-26-090 from the Purchasing and Claims Coordinator and Manager of Arena Operations Re: Bayshore Community Centre – Unit Heaters 2 and 6 Replacement - Budget Amendment
City Council approved a budget increase of $2,211.20 for replacing unit heaters 2 and 6 at the Bayshore Community Centre. The project scope includes servicing the east garage and ice resurface rooms to prevent equipment failure before November 2026. Funding will be drawn from the original Tax Levy source without impacting arena operations.
Agenda item 11.c: Report CR-26-090 from the Purchasing and Claims Coordinator and Manager of Arena Operations Re: Bayshore Community Centre – Unit Heaters 2 and 6 Replacement - Budget Amendment
---
Attachment: Budget Amendment - Bayshore Community Centre - Unit Heaters 2 and 6 Replacement - CR-26-090.pdf
Source: https://helpos.ca/attachments/863fd3e960fc94b3fd846658cae8dfa02253df7b2ff03b9b88c6a0902ebb611a/11-c-1-budget-amendment-bayshore-community-centre-unit-heaters-2-and-6-replacement-cr-26-090-pdf.pdf
Staff Report
Report To: City Council
Report From: Lauren Stewart, Purchasing and Claims Coordinator
Ryan Gowan, Manager of Arena Operations
Meeting Date: September 28, 2026
Report Code: CR-26-090
Subject: Bayshore Community Centre – Unit Heaters 2 and 6
Replacement - Budget Amendment
Recommendations:
THAT in consideration of Staff Report CR-26-090 respecting a budget
amendment for the replacement of unit heaters 2 and 6 at the Bayshore
Community Centre, City Council approves the project budget increase of
$2,211.20, including the non-refundable allocation of HST.
Highlights:
The replacement of the two-unit heaters at the Bayshore
Community Centre were approved in the 2026-2030 Capital Plan
with a budget of $10,000.
Work is anticipated to be completed by November 2026.
Vision 2050 - Strategic Plan Alignment:
Strategic Plan Priority: The recommendation contributes to core service
delivery or a corporate initiative that enables service delivery for one or more
strategic priorities.
Previous Report/Authority:
Procurement Policy AF004
Staff Report CR-26-090: Bayshore Community Centre – Unit Heaters 2 and 6
Replacement - Budget Amendment
Multi-Year Capital Plan (2026-2030)
Background:
The Bayshore Community Centre – Unit Heaters 2 and 6 Replacement
project was approved in the 2026-2030 Multi-Year Capital Plan with a budget
of $10,000 (CAP-26-0075).
The project’s scope of work includes replacing the unit heaters that currently
serve the east garage and the ice resurface rooms at the Bayshore
Community Centre. The units are nearing the end of their useful life and
need replacement to prevent failure.
This report seeks Council authorization for staff to approve the noted
contemplated increase of $2,211.20 to allow staff to proceed with issuing a
purchase order.
Analysis and Options:
Staff have received a quotation from Riddell Contracting to complete the
work in line with the City’s Procurement Policy AF004.
The vendor was selected as they have completed the annual service and
preventative maintenance on all similar Bayshore equipment.
Resource Alignment:
Financial Resources
This project is funded by the Tax Levy.
The deficit of $2,211.20 is proposed to be funded through the original
funding source.
Timing and Scheduling
This work is anticipated to take place in October/November 2026.
Technology and Infrastructure
N/A.
Climate and Environmental Impacts:
There are no anticipated climate or environmental impacts.
Staff Report CR-26-090: Bayshore Community Centre – Unit Heaters 2 and 6
Replacement - Budget Amendment
Communication and Engagement:
This report has been posted to the City’s website with the agenda in advance
of the meeting. There will be no impacts on bookings or arena operations.
Report Developed in Consultation With:
N/A.
Attachments:
None.
Reviewed by:
Jason Hoffman, Manager of Corporate Services
Kate Allan, Director of Corporate Services
Submission approved by:
Tim Simmonds, City Manager
For more information on this report, please contact Lauren Stewart,
Purchasing and Claims Coordinator at lstewart@owensound.ca or 519-376-
4440 ext. 1242.
Staff Report CR-26-090: Bayshore Community Centre – Unit Heaters 2 and 6
Replacement - Budget Amendment
11.d Report CR-26-091 from the Purchasing and Claims Coordinator Re: Summary of Delegated Authority Approvals During Restricted Acts Period – August 24, 2026 to September 15, 2026
The Purchasing and Claims Coordinator reported that City Manager Tim Simmonds and Director of Corporate Services Kate Allan exercised delegated authority for various expenditures during the Restricted Acts Period from August 24 to September 15, 2026. Officials approved awards for Public Works flat roof replacement at 1900 20th Street East to Always Roofing Ltd., Billy Bishop Museum verandah restoration to a+LiNK Architecture Inc., and Owen Sound Animal Shelter shingle roof replacement, noting budget variances requiring reserve draws. The officials also approved four delegated authority awards for tree removal, landfill hauling, traffic signal maintenance extension, and playground improvements with total values derived from specific contract amounts including $70,417.92, $456,902.40, an extension cost, and $64,918.79. Additionally, they approved a $599,193.41 non-standard procurement from Creative Sports Solutions for Bayshore Community Centre arena seat replacements under the 2027-2031 Capital Plan. Finally, they authorised a $545,000 budget amendment to complete Water Treatment Plant filter upgrades including engineering and construction costs.
Purchasing and Claims Coordinator Reported That City Manager and Director
The Purchasing and Claims Coordinator reported that City Manager and Director of Corporate Services exercised delegated authority for expenditures exceeding the threshold during the Restricted Acts Period from August 24 to September 15, 2026. Staff awarded a tender to Always Roofing Ltd. for Public Works flat roof replacement and selected JP Commercial Contractors for Billy Bishop Museum Verandah restoration services.
City Managers Approve Three Capital Project Awards
City Manager Tim Simmonds and Director of Corporate Services Kate Allan approved awards for Public Works flat roof replacement at 1900 20th Street East to Always Roofing Ltd., Billy Bishop Museum verandah restoration to a+LiNK Architecture Inc., and Owen Sound Animal Shelter shingle roof replacement, noting budget variances requiring reserve draws.
Officials Approved Four Capital Project Awards Under Delegated Authority for Tree Removal
City Manager Tim Simmonds and Director of Corporate Services Kate Allan approved four delegated authority awards for tree removal, landfill hauling, traffic signal maintenance extension, and playground improvements. The total value of these projects is derived from specific contract amounts including $70,417.92, $456,902.40, an extension cost, and $64,918.79.
Officials Approve Arena Seat Replacement and Water Plant Budget Increase
City Manager Tim Simmonds and Director Kate Allan approved a $599,193.41 non-standard procurement from Creative Sports Solutions for Bayshore Community Centre arena seat replacements under the 2027-2031 Capital Plan. They also authorized a $545,000 budget amendment to complete Water Treatment Plant filter upgrades including engineering and construction costs.
Agenda item 11.d: Report CR-26-091 from the Purchasing and Claims Coordinator Re: Summary of Delegated Authority Approvals During Restricted Acts Period – August 24, 2026 to September 15, 2026
---
Attachment: Summary of Delegated Authority Approvals During Restricted Acts Period - CR-26-091.pdf
Source: https://helpos.ca/attachments/31f3edf5ddca2d8f45aa6ca5247553902a85fd609a17652e20d667a108bc07db/11-d-1-summary-of-delegated-authority-approvals-during-restricted-acts-period-cr-26-091-pdf.pdf
Staff Report
Report To: City Council
Report From: Lauren Stewart, Purchasing and Claims Coordinator
Meeting Date: September 28, 2026
Report Code: CR-26-091
Subject: Summary of Delegated Authority Approvals During
Restricted Acts Period – August 24, 2026 to September 15,
Recommendations:
THAT in consideration of Staff Report CR-26-091 respecting a summary of
the delegated authority approvals between August 24, 2026, and September
15, 2026, during the Restricted Acts period, City Council receives the report
for information purposes.
Highlights:
This report provides Council with a summary of procurement
approvals made under delegated authority during the Restricted
Acts Period, including the procurement method used for each
purchase.
The City Manager and Director of Corporate Services exercised
delegated authority for expenditures and liabilities exceeding
$50,000, where permitted, during the Restricted Acts Period.
Vision 2050 - Strategic Plan Alignment:
Strategic Plan Priority: The recommendation contributes to core service
delivery or a corporate initiative that enables service delivery for one or more
strategic priorities.
Staff Report CR-26-091: Summary of Delegated Authority Approvals During
Restricted Acts Period – August 24, 2026 to September 15, 2026
Previous Report/Authority:
Procurement Policy No. AF004
Delegation of Powers and Duties By-law No. 2014-109
Background:
The Restricted Acts Period, also known as Lame Duck, may apply when the
nomination for municipal election candidates closes (August 24, 2026), and
concludes when a new Council is sworn in on November 16, 2026. Restricted
Acts are triggered for several reasons, including circumstances when it is
determined that a future Council will include less than three-quarters of its
current members. This was triggered through the 2026 City of Owen Sound
election.
The Municipal Act, 2001, s.275 provides that there are certain restrictions for
Council actions:
the appointment or removal from office of any officer of the
municipality;
the disposition of any real or personal property of the municipality
which has a value exceeding $50,000 at the time of disposal; and
making any expenditures or incurring any other liability which
exceeds $50,000.
The City’s Delegation of Powers and Duties By-law No. 2014-109 allows the
City Manager and Director of Corporate Services acting jointly to make
expenditures or incur any other liability that exceeds $50,000 if the lame
duck provision applies.
This is also referenced in the Procurement Policy No. AF004.
Analysis and Options:
The attached summary report provides the details of the delegated authority
approvals during the Restricted Acts period from August 24, 2026, to
September 15, 2026. It also includes the procurement method used by staff.
A further report will be provided to Council for the remainder of the period.
If relevant, the bid opportunities were awarded in compliance with the City’s
Purchasing Policy.
Staff Report CR-26-091: Summary of Delegated Authority Approvals During
Restricted Acts Period – August 24, 2026 to September 15, 2026
Resource Alignment:
Financial Resources
As detailed in the attached summary and detailed executed decisions.
Human Resources
The Purchasing and Claims Coordinator is responsible for preparing,
developing, coordinating, awarding, and executing all phases of bid
opportunities, including Requests for Tenders, Quotations, Proposals, and
Non-Standard Procurement. Additionally, the Purchasing and Claims
Coordinator is responsible for issuing Purchase Orders when necessary.
Relevant department heads or their delegates are responsible for preparing
scopes of work, specifications, and managing internal communication related
to procurement requirements.
During the Restricted Acts period, the City Manager and Director of
Corporate Services have delegated authority.
Time and Scheduling
N/A.
Technology and Infrastructure
N/A.
Climate and Environmental Impacts:
There are no anticipated climate or environmental impacts.
Communication and Engagement:
This report has been posted to the City’s website with the agenda in advance
of the meeting.
Report Developed in Consultation With:
City Manager; Director of Corporate Services; City Clerk
Staff Report CR-26-091: Summary of Delegated Authority Approvals During
Restricted Acts Period – August 24, 2026 to September 15, 2026
Attachments:
1. Delegated Authority Approvals During Restricted Acts Period from
August 24, 2026 to September 15, 2026
2. Executed Decisions
Reviewed by:
Jason Hoffman, Manager of Corporate Services
Kate Allan, Director of Corporate Services
Submission approved by:
Tim Simmonds, City Manager
For more information on this report, please contact Lauren Stewart,
Purchasing and Claims Coordinator at lstewart@owensound.ca or 519-376-
4440 ext. 1242.
Staff Report CR-26-091: Summary of Delegated Authority Approvals During
Restricted Acts Period – August 24, 2026 to September 15, 2026
---
Attachment: Attachment 1 - Delegated Authority Approvals (September 16, 2026 to November 15, 2026).pdf
Source: https://helpos.ca/attachments/a870c987823b779c193e068b75864c0390033736e853a124144dbb7b77168fba/11-d-2-attachment-1-delegated-authority-approvals-september-16-2026-to-november-15-2026-pdf.pdf
Attachment 1 (CR-26-091)
Delegated Authority Approvals during Restricted Acts Period
from August 14, 2026 to September 15, 2026
Award Decisions
Bid Type Bid Title Description Award Vendor Award Amount Budget
Date (excluding HST)
Tender Public Works Construction August 27, Always Roofing $621,295.68 CAP-26-0081
RFT-26- Flat Roof services related 2026 Ltd.
020 Replacement to the Approved budget is
replacement of $693,000
the flat roof
areas at the Funded through tax
Public Works levy.
Building
Tender Billy Bishop Construction August 27, JP Commercial $152.297.07 CAP-26-0014
RFT-26- Museum services related 2026 Contractors Including a
015 Verandah to the $17,500 Approved budget is
Restoration restoration of contingency $131,400
the Billy Bishop allowance
Museum
Verandah
Request for Owen Sound Construction August 27, Roberts Roofing $61,463.04 CAP-26-0047
Quotation Animal Shelter services related 2026 Including a $5,000
RFQ-26- Shingle Roof to the OSAS roof contingency Approved budget is
018 Replacement replacement allowance $40,000
Funded through
reserves
Tender Tree Removal Tree Removal August 31, Alexandria Tree $70,417.92 $100,000
RFT-26- Services Services at 2026 Service
022 several locations Funded through
throughout the Parks and Open
City Space budget.
Tender Landfill Licensed liquid September Bio-Ag Services $456,905.40 Funded from waste
RFT-26- Leachate waste hauler 2, 2026 Inc management
023 Hauling services operating budget
Bid Type Bid Title Description Award Vendor Award Amount Budget
Date (excluding HST)
Extension Traffic Signal Contract September Trade Services As described in Funded through
Maintenance Extension 14, 2026 Group Inc. the 2024 award operating budget.
January 31, report, inspection
2027 to May 31, and preventative
2027 due to maintenance
Urban Road represent
Transfer. approximately
$18,800 of the
annual costs, with
the remainder of
the anticipated
$64,000
expenditure being
associated with
emergency
repair/replacemen
t needs.
Non- Kelso Beach at Supply and September ABC Recreation $64,918.79 CAP-26-0042
Standard Nawash Park delivery of 14, 2026 Ltd.
Procureme Playground and splash pad Approved project
nt (Canoe Splashpad components and budget is $638,800,
Buying Improvements installation including consulting
Group) and construction
services
Non- Bayshore Replacement of September Creative Sports $599,193.41 $650,000 – CAP-27-
Standard Community Seats at the 15, 2026 Solutions (CSS) 0002)
Procureme Centre Arena Bayshore
nt (Canoe Bowl Seat Community Funded through tax
Buying Replacements Centre levy
Group)
Budget Amendments
Project Bid Title Description Decision Vendor Budget Budget
Number Date Amendment
Amount
(excluding
HST)
CAP-26-0091 / Water Treatment Additional funds are September 14, North $545,000 Approved project
RFT-23-004 Plant Filter required related to the 2026 America budget is
Upgrades addition of a butterfly Construction $6,328,850
valve gearbox, fire and R.V including
damper, extra UV Anderson consulting and
panel work, ductwork construction
re-routing, excess soil services
removal, air scour
electrical grounding,
gas piping work,
asbestos abatement,
and provisional
concrete work.
---
Attachment: Attachment 2 - Executed Decisions.pdf
Source: https://helpos.ca/attachments/4f6499027afb8b08cccffaf006cac2784c7c3e836b78785e6ec2943acfffd7ab/11-d-3-attachment-2-executed-decisions-pdf.pdf
Award Decision
Award of RFT-26-020 – Public Works Flat Roof Replacement
Authority and Background:
The following is a decision respecting an Award made by delegated or
authorized approval authority having jurisdiction under the City’s Delegation
of Powers and Duties By-law No. 2014-109, which allows the City Manager
and Director of Corporate Services acting jointly to make expenditures or
incurring any other liability that exceeds $50,000 if the lame duck provision
applies.
Previous Report/Authority:
The project mentioned above was approved in the 2026-2030 Multi-Year
Capital Plan.
Background:
Staff retained Pretium Engineering Inc. as the consultant to complete the
project's design, including engineering administration and inspection
services.
The above-mentioned tender was posted in compliance with the City’s
Procurement Policy on June 26, 2026, and closed on July 21, 2026; five
compliant bids were received.
The project’s scope of work includes the replacement of the flat roof areas
1.0, 2.0, 3.1, 3.2, 4.1 & 4.2 at the Public Works Building at 1900 20th Street
East.
This memorandum seeks approval for the award of the above-noted project
to Always Roofing Ltd. for $621,295.68, including the non-refundable portion
of HST.
Decision: Award of RFT-26-020 – Public Works Flat Roof Replacement
Resource Alignment:
Financial Resources
The approved budget for the project is $693,000.
The updated cost estimates, based on the recommended bid submission are
as follows:
Item Budget Funding Variance
Required
Construction $693,000 $565,550 $127,450
Contingency $0 $45,000 ($45,000)
Consulting $0 $21,000 ($21,000)
Services
The total recommended project funding is as follows:
Description Approved Recommended Variance
Funding Funding
Tax Levy $693,000 $631,550 $61,450
Decision Declaration:
I, Tim Simmonds, City Manager for the City of Owen Sound and I,
Kate Allan, Director of Corporate Services for the City of Owen
Sound, render the following decision based on the information contained in
this memorandum and the recommendation above:
☐ Approved
✔
☐ Refused
Reason for refusal:
Decision: Award of RFT-26-020 – Public Works Flat Roof Replacement
8/27/26
Decision Date: ______________________
City Manager Signature: _________________________
Director of Corporate Services Signature: ______________________
We affirm that we are authorized to render this decision under the City of
Owen Sound’s Delegation of Powers and Duties By-law No. 2014-109 and
applicable legislation.
Decision: Award of RFT-26-020 – Public Works Flat Roof Replacement
Award Decision
Award of RFT-26-015 – Billy Bishop Museum Verandah Restoration
Authority and Background:
The following is a decision respecting an Award made by delegated or
authorized approval authority having jurisdiction under the City’s Delegation
of Powers and Duties By-law No. 2014-109, which allows the City Manager
and Director of Corporate Services acting jointly to make expenditures or
incurring any other liability that exceeds $50,000 if the lame duck provision
applies.
Previous Report/Authority:
The project mentioned above was approved in the 2026-2030 Multi-Year
Capital Plan
Report CR-26-033 - Billy Bishop Museum Front Verandah Replacement –
Budget Amendment and Project Authorization
Background:
Staff retained a+LiNK Architecture Inc. as the consultant to complete the
project's design, including engineering administration and inspection
services.
The above-mentioned tender was posted in compliance with the City’s
Procurement Policy on July 10, 2026, and closed on August 6, 2026; five
compliant bids were received.
The project’s scope of work includes the restoration of the Billy Bishop
Museum Verandah.
Decision: Award of RFT-26-015 – Billy Bishop Museum Verandah Restoration
Resource Alignment:
Financial Resources
The approved budget for the project is $131,400.
The updated cost estimates, based on the recommended bid submission, are
as follows:
Item Budget Funding Variance
Required
Construction $110,000 $132,163 ($22,163)
Contingency $0 $17,500 ($17,500)
Consulting $21,400 $21,400 $0
Services
The total recommended project funding is as follows:
Description Approved Funding Variance
Funding Required
Tax Levy $80,000 $80,000 $0
Capital Reserve $51,400 $91,063 ($39,663)
Decision Declaration:
Decision Declaration
I, Tim Simmonds, City Manager for the City of Owen Sound and I,
Kate Allan, Director of Corporate Services for the City of Owen
Sound, render the following decision based on the information contained in
this memorandum and the recommendation above:
☐ Approved
✔
☐ Refused
Reason for refusal:
Decision: Award of RFT-26-015 – Billy Bishop Museum Verandah Restoration
8/27/26
Decision Date: ______________________
City Manager Signature: _________________________
Director of Corporate Services Signature: ______________________
We affirm that we are authorized to render this decision under the City of
Owen Sound’s Delegation of Powers and Duties By-law No. 2014-109 and
applicable legislation.
Decision: Award of RFT-26-015 – Billy Bishop Museum Verandah Restoration
Award Decision
Award of RFQ-26-018 – Owen Sound Animal Shelter Shingle Roof
Replacement
Authority and Background:
The following is a decision respecting an Award made by delegated or
authorized approval authority having jurisdiction under the City’s Delegation
of Powers and Duties By-law No. 2014-109, which allows the City Manager
and Director of Corporate Services acting jointly to make expenditures or
incurring any other liability that exceeds $50,000 if the lame duck provision
applies.
Previous Report/Authority:
The project mentioned above was approved in the 2026-2030 Multi-Year
Capital Plan
Background:
Staff retained Pretium Engineering Inc. as the consultant to complete the
project's design, including engineering administration and inspection
services.
The above-mentioned tender was posted in compliance with the City’s
Procurement Policy on July 7, 2026, and closed on July 31, 2026; two
compliant bids were received.
The project’s scope of work includes the replacement of the Owen Sound
Animal Shelter Shingle Roof at 2125 18th Avenue East, Owen Sound.
Resource Alignment:
Financial Resources
The approved budget for the project is $40,000.
Decision: Award of RFQ-26-018 – Owen Sound Animal Shelter Shingle Roof
Replacement
The updated cost estimates, based on the recommended bid submission are
as follows:
Item Budget Funding Variance
Required
Construction $40,000 $55,400 ($15,400)
Contingency $0 $5,000 ($5,000)
Consulting $0 $8,980 ($8,980)
Services
The total recommended project funding is as follows:
Description Approved Funding Variance
Funding Required
Reserves $40,000 $69,380 ($29,380)
Decision Declaration:
Decision Declaration
I, Tim Simmonds, City Manager for the City of Owen Sound and I,
Kate Allan, Director of Corporate Services for the City of Owen
Sound, render the following decision based on the information contained in
this memorandum and the recommendation above:
☐ Approved
✔
☐ Refused
Reason for refusal:
Decision: Award of RFQ-26-018 – Owen Sound Animal Shelter Shingle Roof
Replacement
8/27/26
Decision Date: ______________________
City Manager Signature: _________________________
Director of Corporate Services Signature: ______________________
We affirm that we are authorized to render this decision under the City of
Owen Sound’s Delegation of Powers and Duties By-law No. 2014-109 and
applicable legislation.
Decision: Award of RFQ-26-018 – Owen Sound Animal Shelter Shingle Roof
Replacement
Award Decision
Award of RFT-26-022 – Tree Removal Services
Authority and Background:
The following is a decision respecting an Award made by delegated or
authorized approval authority having jurisdiction under the City’s Delegation
of Powers and Duties By-law No. 2014-109, which allows the City Manager
and Director of Corporate Services acting jointly to make expenditures or
incurring any other liability that exceeds $50,000 if the lame duck provision
applies.
Previous Report/Authority:
N/A
Background:
The above-mentioned tender was posted in compliance with the City’s
Procurement Policy on July 29, 2026, and closed on August 24, 2026; eight
compliant bids were received.
The project’s scope of work includes tree removal services at several
locations throughout the City.
This memorandum seeks approval for the award of the above-noted project
to Alexandria Tree Service for $70,417.92, including the non-refundable
portion of HST.
Resource Alignment:
Financial Resources
The approved budget for the project is $100,000 and is funded from the
Parks and Open Space budget.
Decision: Award of RFT-26-022 – Tree Removal Services
Decision Declaration:
I, Tim Simmonds, City Manager for the City of Owen Sound and I,
Kate Allan, Director of Corporate Services for the City of Owen
Sound, render the following decision based on the information contained in
this memorandum and the recommendation above:
☐
✔ Approved
☐ Refused
Reason for refusal:
Decision Date: ______________________
8/31/26
City Manager Signature: _________________________
Director of Corporate Services Signature: ______________________
We affirm that we are authorized to render this decision under the City of
Owen Sound’s Delegation of Powers and Duties By-law No. 2014-109 and
applicable legislation.
Decision: Award of RFT-26-022 – Tree Removal Services
Award Decision
Award of RFT-26-023 – Landfill Leachate Hauling
Authority and Background:
The following is a decision respecting an Award made by delegated or
authorized approval authority having jurisdiction under the City’s Delegation
of Powers and Duties By-law No. 2014-109, which allows the City Manager
and Director of Corporate Services acting jointly to make expenditures or
incurring any other liability that exceeds $50,000 if the lame duck provision
applies.
Previous Report/Authority:
N/A
Background:
The above-mentioned tender was posted in compliance with the City’s
Procurement Policy on August 5, 2026, and closed August 31, 2026; three
compliant bids were received.
The project’s scope of work includes a licensed liquid waste hauler to haul
leachate from the City’s Genoe Landfill Site. The contract is for a two-year
term, beginning October 1, 2026 and terminating September 30, 2028, with
an option to renew for two (2) additional 24- month periods, upon mutual
agreement.
This memorandum seeks approval for the award of the above-noted project
to Bio-Ag Services Inc. for $456,902.40, including the non-refundable
portion of HST. This cost is a based on the estimated quantity for the first
two years of the contract.
Decision: Award of RFT-26-023 – Landfill Leachate Hauling
Resource Alignment:
Financial Resources
This contract is funded from the waste management operating budget.
Decision Declaration:
Decision Declaration
I, Tim Simmonds, City Manager for the City of Owen Sound and I,
Kate Allan, Director of Corporate Services for the City of Owen
Sound, render the following decision based on the information contained in
this memorandum and the recommendation above:
☐ Approved
✔
☐ Refused
Reason for refusal:
Decision Date: ______________________
9/2/26
City Manager Signature: _________________________
Director of Corporate Services Signature: ______________________
We affirm that we are authorized to render this decision under the City of
Owen Sound’s Delegation of Powers and Duties By-law No. 2014-109 and
applicable legislation.
Decision: Award of RFT-26-023 – Landfill Leachate Hauling
Award Decision
RFT-23-036 - Traffic Signal Maintenance Agreement Extension
Authority and Background:
The following is a decision respecting an Award Decision made by delegated
or authorized approval authority having jurisdiction under the City’s
Delegation of Powers and Duties By-law No. 2014-109, which allows the City
Manager and Director of Corporate Services acting jointly to make
expenditures or incurring any other liability that exceeds $50,000 if the lame
duck provision applies.
Previous Report/Authority:
Report CR-24-001 – Award of Tender RFT-23-036 – Traffic Signal
Maintenance Agreement
Report OP-26-041 – Grey County Urban Road Transfer Update
Background:
On January 15, 2024, the City awarded Trade Services Group Inc. for the
work associated with the Traffic Signal Maintenance.
This contract is for the maintenance service provision for all traffic signals
and flashing lights/beacons owned and maintained by the City. Maintenance
includes, but is not limited to, installation and maintenance of signal heads,
pedestrian heads and push buttons, signs, wires, grounding rods, pre
emption equipment, traffic cabinets, poles, and arms. The City has a total of
23 signalized intersections, three flashing beacons, and four pedestrian
crossings requiring Spring and Fall maintenance under this contract.
Grey County Council has endorsed the Urban Road Transfer framework and
directed staff to proceed with road transfer agreements and a legal transfer
date of June 1, 2027. Owen Sound is proposed to assume approximately
Decision: Award [Report Number]: RFT-23-036 - Traffic Signal Maintenance
Agreement Extension
15.37 km of County roads and 11 traffic signals, representing the largest
share of the urban road transfers in Grey County.
The current contract is set to expire January 31, 2027 with no additional
possible extensions.
Staff are proposing extended the current contract until May 31, 2027. The
extension would provide the continuity of criterial operations services while
the City will re-tender in Q1 to include the additional traffic signal
maintenance requirements associated with the June 1, 2027 Urban Road
Transfer.
This memorandum seeks approval for the extension as described from
January 31, 2027 to May 31, 2027.
Resource Alignment:
Financial Resources
This contract is funded through the operating budget.
As described in the 2024 award report, inspection and preventative
maintenance represent approximately $18,800 of the annual costs, with the
remainder of the anticipated $64,000 expenditure being associated with
emergency repair/replacement needs.
Decision Declaration:
Decision Declaration
I, Tim Simmonds, City Manager for the City of Owen Sound and I,
Kate Allan, Director of Corporate Services for the City of Owen
Sound, render the following decision based on the information contained in
this memorandum and the recommendation above:
☐
✔ Approved
✔
☐ Refused
Reason for refusal:
Decision: Award [Report Number]: RFT-23-036 - Traffic Signal Maintenance
Agreement Extension
9/14/26
Decision Date: ______________________
City Manager Signature: _________________________
Director of Corporate Services Signature: ______________________
We affirm that we are authorized to render this decision under the City of
Owen Sound’s Delegation of Powers and Duties By-law No. 2014-109 and
applicable legislation.
Decision: Award [Report Number]: RFT-23-036 - Traffic Signal Maintenance
Agreement Extension
Award Decision
Kelso Beach at Nawash Park Playground and Splashpad Improvements
(CAP-26-0042)
Authority and Background:
The following is a decision respecting an Award Decision made by delegated
or authorized approval authority having jurisdiction under the City’s
Delegation of Powers and Duties By-law No. 2014-109, which allows the City
Manager and Director of Corporate Services acting jointly to make
expenditures or incurring any other liability that exceeds $50,000 if the lame
duck provision applies.
Previous Report/Authority:
Report CS-26-057 Kelso Beach at Nawash Park – Playground Replacement
and Splash Pad Revitalization Final Concept Design
Report CS-26-036 Kelso Beach at Nawash Park Playground Replacement and
Splash Pad Revitalization
Multi-Year Capital Plan (2026-2030)
Background:
In fall 2025, the City issued RFP-25-020 for Landscape Architect Services for
concept development, public consultation, detailed design, tender
preparation, and construction administration for the project. The City
awarded the project to C.F. Crozier & Associates Inc.
The work will be completed in three parts:
• Splash pad components will be purchased directly from ABC
Recreation (supplier of existing splash pad components) utilizing a
Vendor of Record program;
Decision: Award [Report Number]: Kelso Beach at Nawash Park Playground and
Splashpad Improvements (CAP-26-0042)
• Playground will be purchased directly utilizing a Vendor of Record
program;
• The civil work will be tendered separately with work expected to
start in the fall of 2026 with completion in spring 2027 (RFT).
The splash pad will close at the end of September to allow site works to
commence. The City is purchasing the playground components directly, and
the manufacturer will install them. In early October, ABC Recreation Ltd. will
close and winterize the splash pad and then remove the features for
refurbishment. The upgraded and new equipment will be installed in Spring
2027.
Section 24 of Policy AF004 Procurement Policy permits non-standard
procurement under a series of options, including the procurement of goods,
services, construction, or consulting services through a Vendor of Record
(VoR) program, where analysis supports the best value.
The City became a Local Authority Services (LAS) Canoe procurement
program member in 2022 to leverage pricing received under the competitive
procurement programs available.
This memorandum seeks approval for the award of the above noted project
to ABC Recreation Ltd. for $64,918.79, including the non-refundable portion
of HST.
Resource Alignment:
Financial Resources
The approved budget for the project is $638,800, including consulting
services and construction for the entire project. This project is funded with a
combination of tax levy, reserves and donations.
Decision: Award [Report Number]: Kelso Beach at Nawash Park Playground and
Splashpad Improvements (CAP-26-0042)
Decision Declaration:
Decision Declaration
I, Tim Simmonds, City Manager for the City of Owen Sound and I,
Kate Allan, Director of Corporate Services for the City of Owen
Sound, render the following decision based on the information contained in
this memorandum and the recommendation above:
☐ Approved
✔
☐ Refused
Reason for refusal:
9/14/26
Decision Date: ______________________
City Manager Signature: _________________________
Director of Corporate Services Signature: ______________________
We affirm that we are authorized to render this decision under the City of
Owen Sound’s Delegation of Powers and Duties By-law No. 2014-109 and
applicable legislation.
Decision: Award [Report Number]: Kelso Beach at Nawash Park Playground and
Splashpad Improvements (CAP-26-0042)
Award Decision
Approval of Non-Standard Procurement – Bayshore Community Centre Arena
Bowl Seat Replacements (CAP-27-0002)
Authority and Background:
The following is a decision respecting an Award Approval made by delegated
or authorized approval authority having jurisdiction under the City’s
Delegation of Powers and Duties By-law No. 2014-109, which allows the City
Manager and Director of Corporate Services acting jointly to make
expenditures or incurring any other liability that exceeds $50,000 if the lame
duck provision applies.
Previous Report/Authority:
Multi-Year Capital Plan (2027-2031)
Background:
The Bayshore Community Centre Arena Bowl Seat Replacements project was
approved in the 2027-2031 Multi-Year Capital Plan with a budget of
$650,000.
The project’s scope of work includes replacing all original seats. The original
seats are from 1983 and are in need of constant repairs. Replacement parts
are no longer available from the manufacturer to make these repairs and
staff are constantly attempting to repair the seats without proper parts. The
new seats would directly match the seating installed during the 2001
renovation in the east portion of the arena bowl.
The work is anticipated to take place May to June 2027. Seating in the arena
bowl will be reduced; however, access to the existing east-side seats will
remain. There will be no impact to rentals.
Decision: Award [Report Number]: Approval of Non-Standard Procurement –
Bayshore Community Centre Arena Bowl Seat Replacements (CAP-27-0002)
Section 24 of Policy AF004 Procurement Policy permits non-standard
procurement under a series of options, including the procurement of goods,
services, construction, or consulting services through a Vendor of Record
(VoR) program, where analysis supports the best value.
The City became a Local Authority Services (LAS) Canoe procurement
program member in 2022 to leverage pricing received under the competitive
procurement programs available.
This memorandum seeks approval for the non-standard procurement of the
above-noted project from Creative Sports Solutions (CSS), a division of
Ralph Connor Co. Ltd., for $599,193.41, including the non-refundable
allocation of HST.
Resource Alignment:
Financial Resources
The approved budget for the project is $650,000 and is funded through the
Tax Levy.
The total cost value is $599,193.41, including the non-refundable allocation
of HST.
Creative Sports Solutions (CSS) a division of Ralph Connor Co. Ltd. is a
Canadian Company, where over 51% of the products will be sourced or
manufactured in Canada. This is compliant with the Municipal Buy Ontario
Procurement Directive requirements.
Decision Declaration:
Decision Declaration
I, Tim Simmonds, City Manager for the City of Owen Sound and I,
Kate Allan, Director of Corporate Services for the City of Owen
Sound, render the following decision based on the information contained in
this memorandum and the recommendation above:
☐ Approved
✔
☐ Refused
Decision: Award [Report Number]: Approval of Non-Standard Procurement –
Bayshore Community Centre Arena Bowl Seat Replacements (CAP-27-0002)
Reason for refusal:
Decision Date: 9/15/26
______________________
City Manager Signature: _________________________
Director of Corporate Services Signature: ______________________
We affirm that we are authorized to render this decision under the City of
Owen Sound’s Delegation of Powers and Duties By-law No. 2014-109 and
applicable legislation.
Decision: Award [Report Number]: Approval of Non-Standard Procurement –
Bayshore Community Centre Arena Bowl Seat Replacements (CAP-27-0002)
Budget Amendment Decision
Water Treatment Plant – Filter Upgrades (project #CAP-26-0091)
Authority and Background:
The following is a decision respecting a Budget Amendment Approval made
by delegated or authorized approval authority having jurisdiction under the
City’s Delegation of Powers and Duties By-law No. 2014-109, which allows
the City Manager and Director of Corporate Services acting jointly to make
expenditures or incurring any other liability that exceeds $50,000 if the lame
duck provision applies.
Previous Report/Authority:
CR-23-079 Subject: Award of RFT-23-004 – Filter Upgrade, Water Treatment
Plant (Construction)
OP-25-014 Subject: Water Treatment Plant Filter Upgrade Project Update
Background:
In 2022, a capital project was initiated based on a consultant's study
(completed in 2020) to rehabilitate the filters at the Water Treatment Plant.
The original project scope of work included:
• New filter underdrains
• Addition of an air scour blower system including process piping
• HVAC improvements
• New UV reactors
• Filter media
• Filter concrete restoration and asbestos abatement
The engineering and design component of this process was awarded to R.V.
Anderson under Delegated Authority on July 19, 2021.
Decision: Budget Amendment [Report Number]: Water Treatment Plant – Filter
Upgrades (project #CAP-26-0091)
On September 25, 2023, Council awarded the construction component of the
contract to North America Construction (1993) Ltd. and also authorized an
increase to the project budget due to the unknown factors identified during
the design and tendering processes related to not being able to determine
the amount of the deterioration under the existing media and underdrains
until they would be removed during construction.
On April 14, 2025, an additional project budget increase was approved by
Council to cover changes related to minor building modifications required to
accommodate the installation of new backwash blowers, leading to site
grading changes and the need for an engineered retaining wall as well as
updates to the out-of-date electrical infrastructure (CB-1 Breaker) which was
incompatible and non-compliant with the new electrical process as well as
additional contract administration and inspection.
Currently, additional funds are required related to the addition of a butterfly
valve gearbox, fire damper, extra UV panel work, ductwork re-routing,
excess soil removal, air scour electrical grounding, gas piping work, asbestos
abatement, and provisional concrete work.
Section 33 of the Procurement Policy authorizes the Purchasing Agent or
delegate to disperse additional funds where any purchase of Goods, Services,
Construction or Consulting Services has been authorized under the policy,
provided that the additional funds:
i) are available within the relevant budget; and
ii) are required to complete works that are necessary as part of the
original contract.
This memorandum seeks approval for an increase of $545,000, including the
non-refundable portion of HST, to fund the additional construction related
costs as well as the engineering and contract administration required for
project completion.
Impacts on Project Timeline
Substantial completion is planned to occur by the end of November 2026.
Resource Alignment:
Financial Resources
Decision: Budget Amendment [Report Number]: Water Treatment Plant – Filter
Upgrades (project #CAP-26-0091)
The project budget amendments required are as follows:
Description Approved Recommended Difference
Funding Funding
Consulting – $581,350 $956,350 ($375,000)
Engineering and
Contract
Administration
Construction $5,202,500 $5,372,500 ($170,000)
Total budget $5,783,850 $6,328,850 ($545,000)
Decision Declaration:
Decision Declaration
I, Tim Simmonds, City Manager for the City of Owen Sound and I,
Kate Allan, Director of Corporate Services for the City of Owen
Sound, render the following decision based on the information contained in
this memorandum and the recommendation above:
☐ Approved
✔
☐ Refused
Reason for refusal:
9/14/26
Decision Date: ______________________
City Manager Signature: _________________________
Director of Corporate Services Signature: ______________________
Decision: Budget Amendment [Report Number]: Water Treatment Plant – Filter
Upgrades (project #CAP-26-0091)
We affirm that we are authorized to render this decision under the City of
Owen Sound’s Delegation of Powers and Duties By-law No. 2014-109 and
applicable legislation.
Decision: Budget Amendment [Report Number]: Water Treatment Plant – Filter
Upgrades (project #CAP-26-0091)
11.e Minutes of Boards and Committees for Receipt Re: Owen Sound Housing Company meeting held on July 6, 2026
The Owen Sound Housing Company Board approved Operating Voucher #299 for $116,130.11 and accepted a $3,910.00 audit quote while noting Director Ellen Anderson's immediate resignation.
Agenda item 11.e: Minutes of Boards and Committees for Receipt Re: Owen Sound Housing Company meeting held on July 6, 2026
---
Attachment: 2026-07-06 - Owen Sound Housing Company Minutes.pdf
Source: https://helpos.ca/attachments/03f488af4a660e9a39a912630c2045a99db2003e6545ac7327830f993e269000/11-e-1-2026-07-06-owen-sound-housing-company-minutes-pdf.pdf
OWEN SOUND HOUSING COMPANY LIMITED
MINUTES OF MEETING
JULY 6, 2026
THE THOMSON AMENITY ROOM
Minutes of the meeting of the Board of Directors held Monday, July 6, 2026 at The Thomson Amenity
Room, Owen Sound.
PRESENT: Chair Ruth Lovell Stanners, Vice Chair Rod Wyatt, Directors Ellen
Anderson, Marianne Williams and Glen Henry, City Representative Scott
Greig, Executive Director Shari Huber
ABSENT: Director Selwyn Hicks
COMMENCEMENT: 9:30 am
CONFLICT OF
INTEREST: None
CLOSED MEETING: None
REGULAR MEETING: MOVED BY: Henry
SECONDED BY: Williams
THAT the minutes of the regular meeting held June 8, 2026 be approved
as presented.
CARRIED
BUSINESS FROM
MINUTES: Chair requested that Strategic Plan review be completed during a special
meeting in August.
Meeting to be held Tuesday, August 11, 2026 at 1 p.m.
CHAIR: Chair advised Board, with regret, that Ellen Anderson has submitted her
resignation, effective immediately. Chair thank Ellen for her many years of
dedicated service with our Board.
SECRETARY: None
FINANCE: MOVED BY: Williams
SECONDED BY: Greig
THAT Operating Voucher #299 in the amount of $116,130.11 be approved
as presented.
CARRIED
EXECUTIVE
DIRECTOR: MOVED BY: Wyatt
SECONDED BY: Henry
TO accept quote from WalterFedy to complete a building condition audit of
Odawa Heights at a cost of $3,910.00 + HST.
CARRIED
OTHER BUSINESS: Huber circulated the Board Recruitment Policy for review by Board.
NEXT REGULAR
MEETING: Monday, September 14, 2026 at 9:30 a.m.
ADJOURN: The meeting was adjourned at 10:05 a.m. by Chair.
__________________________ __________________________
Ruth Lovell Stanners, Chair Rod Wyatt, Vice Chair
11.f Final approvals issued for the following Business Licences:
Council issued final approvals for specific business licences.
Agenda item 11.f: Final approvals issued for the following Business Licences:
11.g Correspondence received which is presented for the information of Council
Council received correspondence regarding AMO policy updates on data centres and building codes alongside a ministerial notice for public comment on Municipal Accountability Act regulations. The Grey Sauble Conservation Authority expressed concerns that using adjusted upper-tier municipal populations inaccurately reflects watershed residents, recommending instead the use of lower-tier populations to balance urban representation with rural geographic interests. Township of Puslinch Council resolved to request that the Ministry of Natural Resources reconsider its interpretation regarding aggregate material importation and processing under the Aggregate Resources Act. This resolution seeks clarification on how imported materials affect licensed tonnage limits and rehabilitation timelines while requesting consultation before finalizing policy directions. Additionally, correspondence invited members to the 2026 Clean Energy Frontier Conference in Saugeen Shores.
Correspondence on Data Centres, Procurement, and Conservation Governance
Council received correspondence regarding AMO's policy updates on data centres and building codes, a ministerial notice for public comment on Municipal Accountability Act regulations, directives to prioritize Ontario goods in procurement due to tariffs, and submissions from the Grey Sauble Conservation Authority on proposed governance rules.
Grey Sauble Conservation Authority Expresses Concerns That Using Adjusted Upper-tier Municipal Populations
The Grey Sauble Conservation Authority expresses concerns that using adjusted upper-tier municipal populations to determine representation may inaccurately reflect actual watershed residents in large municipalities. The authority recommends basing calculations on lower-tier municipal populations and balancing urban population representation with rural geographic interests to ensure fair governance. Additionally, the authority supports allowing municipalities to establish alternative representation models through agreement and encourages considering members-at-large to address representation gaps.
Puslinch Requests MNR Reconsideration on Aggregate Import Rules
Township of Puslinch Council resolved to request that the Ministry of Natural Resources reconsider its interpretation regarding the importation and processing of aggregate material under the Aggregate Resources Act. The resolution seeks clarification on how imported materials affect licensed tonnage limits and rehabilitation timelines, while also requesting consultation with municipalities before finalizing related policy directions. Additionally, Council received correspondence inviting members to the 2026 Clean Energy Frontier Conference in Saugeen Shores.
Agenda item 11.g: Correspondence received which is presented for the information of Council
---
Attachment: 2026-09-28 Information Package.pdf
Source: https://helpos.ca/attachments/8781b9ea7c7ec73f59f30ff8d84b44dae96f8b7eb50b1e4728fd84e1494ec4e8/11-g-1-2026-09-28-information-package-pdf.pdf
Correspondence Items Presented for Information
September 28, 2026
1) Correspondence from AMO Re: AMO Policy Update – Data Centres and
Building Code Review.
2) Correspondence from the Minister of Municipal Affairs and Housing Re:
Ontario Regulatory Registry Commenting Period for Municipal Accountability
Act, 2026.
3) Correspondence from the Minister of Municipal Affairs and Housing Re: Buy
Ontario and Municipal Procurement.
4) Correspondence from the Chair, Grey Sauble Conservation Authority Board
Re: Submission to ERO 026-0740: Proposed Governance Regulations for
Regional Conservation Authorities and the Ontario Provincial Conservation
Agency.
5) Correspondence from the Deputy Clerk/Planning Coordinator, Township of
North Huron Re: Mandated Conservation Authority Amalgamation.
6) Correspondence from the Clerk, Township of Puslinch Re: Aggregate
Resources Act.
7) Correspondence from the Nuclear Innovation Institute Re: 2026 Clean Energy
Frontier Conference.
Item 1
AMO Policy Update – Data Centres and
Building Code Review
Top Insights
• AMO’s submission to the provincial Data Centre Playbook consultation
calls for a framework that balances data centre development with other
provincial and municipal priorities and ensures tangible benefits for host
communities.
• AMO’s advocacy on the Ontario Building Code review supports exploring
opportunities to streamline building approvals while strengthening key
outcomes, including strong energy efficiency standards that are
increasingly important as municipalities can no longer set their own.
AMO’s Advocacy on the Proposed Provincial Data Centre Playbook
AMO has submitted comments to the provincial Data Centre Playbook
consultation. We are pleased that the proposed Playbook reflects AMO’s
previous advocacy by recognizing the need for a province-wide framework
that balances the strategic opportunities data centres provide with the risks
and impacts on host communities.
Our new submission, Balanced Priorities, Local Benefits: A Framework for
Data Centre Development outlines five recommendations to provide clarity
and consistency in how data centres are evaluated to help advance projects
only where they are the right fit for Ontario’s economy and host community:
1. Create a requirement and framework to balance provincial and
municipal priorities alongside data centres.
2. Give priority to Canadian-owned companies.
3. Give priority to projects that offer a community benefit agreement to
ensure economic benefits accrue to host communities.
4. Create a collaborative process for the review of proposed facilities that
involves the province, municipalities, and Indigenous Communities.
5. Commit to maintaining full municipal planning and development
approvals.
AMO’s Submission to the Provincial Building Code Review
AMO has written to the Chair of the Building Code Short-Term Advisory Body
with recommendations for the ongoing line-by-line review of the Ontario
Building Code (OBC). The letter expresses AMO’s ongoing support for efforts
that can help make building faster, easier and more affordable, while helping
building officials review, approve and inspect projects more efficiently. These
changes can help municipalities accelerate priority housing and economic
development projects. AMO also recommends that changes to the OBC
balance streamlining with protecting important outcomes like strong energy
efficiency standards that municipalities no longer have the authority to
require through local development standards.
An online version of this Policy Update is also available on the AMO Website.
Item 2
Ministry of Ministère des
Municipal Affairs Affaires municipales
and Housing et du Logement
Office of the Minister Bureau du ministre
777 Bay Street, 17th Floor 777, rue Bay, 17e étage
Toronto ON M7A 2J3 Toronto (Ontario) M7A 2J3
Tel.: 416 585-7000 Tél. : 416 585-7000
234-2026-3320
September 10, 2026
Dear Head of Council,
I am writing to advise that the content of proposed regulations under the Municipal
Accountability Act, 2026, which received Royal Assent on June 2, 2026, is now posted
on Ontario’s regulatory registry for public comment.
The Act represents a significant step toward strengthening accountability and public
confidence in local government. If the changes made by this Act are brought into force,
the Ministry of Municipal Affairs and Housing is proposing regulations that would:
1. Establish a standardized municipal code of conduct for members of council and
certain local boards;
2. Establish standardized municipal integrity commissioner inquiry processes; and
3. Establish education and training requirements for municipal integrity
commissioners and for members of councils and certain local boards.
I value your perspective as Head of Council and encourage you to provide comments
through the Regulatory Registry on behalf of your municipality, including any views or
feedback from members of council: Proposal for Regulations to Establish a
Standardized Municipal Code of Conduct; Municipal Integrity Commissioner Processes
and Education and Training Requirements | regulatoryregistry.gov.on.ca
The proposal is open for public comment until October 2, 2026. Feedback will help
inform the development of these regulations and support their effective implementation
for the start of the new municipal council term on November 15, 2026.
If you have any questions regarding the proposal, please contact Robert Dodd, Chief of
Staff, Minister’s Office, Ministry of Municipal Affairs and Housing
Robert.Dodd@ontario.ca.
I look forward to receiving your input.
Sincerely,
Hon. Robert J. Flack
Minister of Municipal Affairs and Housing
cc : Robert Dodd, Chief of Staff, Minister’s Office, Ministry of Municipal Affairs and Housing
Martha Greenberg, Deputy Minister of Municipal Affairs and Housing
Laurie Miller, Assistant Deputy Minister, Local Government Division
Sean Fraser, Assistant Deputy Minister, Municipal and Housing Operations
Division
Municipal Chief Administrative Officer
Municipal Clerk
Item 3
Ministry of Ministère des
Municipal Affairs Affaires municipales
and Housing et du Logement
Office of the Minister Bureau du ministre
777 Bay Street, 17th Floor 777, rue Bay, 17e étage
Toronto ON M7A 2J3 Toronto ON M7A 2J3
Tel. 416 585-7000 Tél. 416 585-7000
234-2026-3477
September 15, 2026
Dear Head of Council,
As we continue working together to protect Ontario workers and communities from
President Trump’s tariffs, I am writing to make clear our government’s expectation that
municipalities fully comply with Ontario’s Buy Ontario policies and maximize the use of
Ontario and Canadian goods and services in municipal procurement. In addition, we will
be seeking to extend the Building Ontario Business Initiative (BOBI) to municipalities for
good and services procurement.
American tariffs and anti-trade actions against Canadian imports are causing uncertainty
for thousands of Ontario businesses and millions of Ontario workers. In response,
Ontario has implemented strong procurement requirements that prioritize Ontario and
Canadian goods and services in provincial and municipal procurement. These
requirements ensure that every possible dollar of Ontario’s more than $30 billion in
annual procurement, as well as our $236 billion, 10-year infrastructure plan, supports
Ontario and Canadian workers.
Ontario taxpayers expect municipalities to do the same. Ontario municipalities spend
more than $22 billion each year procuring goods and services. The Municipal Buy
Ontario Procurement Directive requires municipalities, local boards and municipal
services corporations to prioritize Ontario and Canadian products. In light of this latest
round of tariffs and anti-trade actions against Canada, adherence to these requirements
is not optional. It is an absolute must. Municipalities must use every available opportunity
to prioritize Ontario and Canadian goods and services.
I appreciate that many municipalities are already taking steps to maximize their use of
Ontario and Canadian content. Today, I am making clear your obligation, and that of
your municipal leadership team, to closely review your supply chains, procurement
practices and upcoming purchases to identify every opportunity to increase domestic
procurement. This should include determining whether goods and services currently
sourced from outside Canada can be replaced with Ontario or Canadian alternatives,
including through the expanded application of BOBI.
…/2
-2-
Failure to comply with Buy Ontario requirements will force us to reconsider provincial
funding made available to municipalities, in addition to other consequences under the
Buy Ontario Act (Public Sector Procurement), 2025.
In the face of these unprecedented economic attacks against our province and country,
we all have a responsibility to do everything within our control to protect our workers and
communities. Following Buy Ontario procurement policies can make the difference for
an Ontario company that might otherwise be forced to close its doors or lay off workers
because of U.S. tariffs.
I welcome your continued partnership as we work together as a united Team Canada to
stand up for our province and country and protect Ontario workers and families.
Your Chief Administrative Officer will also receive correspondence outlining our
government’s expectations that municipal administrations identify further opportunities to
increase domestic procurement.
Sincerely,
Hon. Robert J. Flack
Minister of Municipal Affairs and Housing
c: The Hon. Stephen Crawford, Minister of Public and Business Service Delivery and
Procurement
Item 4
519.376.3076
237897 Inglis Falls Road Protect.
Owen Sound, ON N4K 5N6 Respect.
www.greysauble.on.ca Connect.
September 8, 2026
MECP Conservation and Source Protection Branch
300 Water St. North Tower, 5th Floor
Peterborough, ON
K9J 3C7
Grey Sauble Conservation Authority Submission to ERO 026-0740: Proposed Governance
Regulations for Regional Conservation Authorities and the Ontario Provincial Conservation
Agency
The Grey Sauble Conservation Authority (GSCA) appreciates the opportunity to comment on the
Province's proposed governance framework for Regional Conservation Authorities. GSCA
recognizes the need to establish board structures that are both manageable and effective
following the consolidation of Ontario's conservation authorities into regional organizations. GSCA
supports the objective of ensuring participating municipalities are represented in governance while
maintaining board sizes that allow for informed and efficient decision-making.
GSCA's comments focus primarily on the proposed representation model for the Lake Huron
Regional Conservation Authority.
Population Methodology
GSCA has concerns regarding the proposed approach of using adjusted upper-tier municipal
populations to determine representation. Under the proposed formula, where only part of a
municipality falls within a Regional Conservation Authority, population is estimated by applying the
percentage of municipal land area located within the Regional Conservation Authority to the
municipality's total population.
While this methodology may be straightforward to administer, it may not accurately reflect the
number of residents actually residing within the Regional Conservation Authority boundary. In
large upper-tier municipalities, population distributions are rarely uniform, particularly where major
urban centres are concentrated in specific portions of a municipality. As a result, the proposed
methodology may overstate or understate the population that is genuinely connected to the
watershed and conservation authority services being governed.
GSCA encourages the Province to explore whether representation calculations could be based on
lower-tier municipal populations that more accurately reflect population within the Regional
Conservation Authority boundary. A governance structure grounded in actual watershed
population would strengthen confidence that representation corresponds to the communities
directly affected by Regional Conservation Authority decisions.
Member Municipalities
Municipality of Arran-Elderslie, Town of the Blue Mountains, Township of Chatsworth, Township of Georgian Bluffs,
Municipality of Grey Highlands, Municipality of Meaford, City of Owen Sound, Town of South Bruce Peninsula
519.376.3076
237897 Inglis Falls Road Protect.
Owen Sound, ON N4K 5N6 Respect.
www.greysauble.on.ca Connect.
Representation Equity
GSCA also notes that the proposed formula can result in significant differences in the number of
residents represented by individual board members.
Under the proposed Lake Huron Regional Conservation Authority allocation, Huron County would
appoint one member representing an adjusted population of approximately 57,945 residents.
Bruce County would similarly appoint one member representing approximately 57,736 residents.
In comparison, Kawartha Lakes would appoint one member while representing an adjusted
population of approximately 2,750 residents within the Regional Conservation Authority. Likewise,
Grey County would have a representative in the Eastern Lake Erie Regional CA to represent
1,000 residents from Grey County.
GSCA fully supports the principle that every participating municipality should have a voice at the
table. However, the examples above demonstrate that the proposed model can produce
substantial inconsistencies in representation. While perfect parity may not be achievable, GSCA
encourages the Province to consider whether adjustments to the formula could better align
representation with the populations being represented while still maintaining a minimum level of
participation for all municipalities.
Urban and Rural Balance
GSCA believes that effective watershed governance requires more than population-based
representation alone. Conservation authorities operate across diverse landscapes that include
urban areas, rural communities, agricultural lands, forests, wetlands, shorelines, and headwater
regions. The interests and challenges associated with managing these landscapes are often
significantly different.
The proposed Lake Huron Regional Conservation Authority encompasses a large geographic area
that is predominantly rural in character. While population should remain an important consideration
in determining representation, governance structures should also recognize the importance of
rural communities that comprise much of the watershed landscape and are directly affected by
conservation authority programs, regulations, stewardship initiatives, and flood management
activities. In the LHRCA, four urban municipalities currently account for approximately 70% of the
population, but only 25% of the geographic area. Conversely, the other 75% of the geographic
area is represented by only 30% of the population.
GSCA encourages the Province to continue evaluating mechanisms that achieve an appropriate
balance between urban population representation and the broader geographic and watershed
interests that Regional Conservation Authorities are expected to serve. Such an approach would
help ensure that governance decisions reflect the full diversity of communities within the
watershed.
Municipal Flexibility
GSCA supports the Province's proposal allowing participating municipalities to establish an
alternative representation model through municipal agreement following the transition period.
Local municipalities are often best positioned to identify governance arrangements that are fair,
519.376.3076
237897 Inglis Falls Road Protect.
Owen Sound, ON N4K 5N6 Respect.
www.greysauble.on.ca Connect.
workable, and reflective of regional circumstances. The opportunity to adapt representation by
agreement provides an important mechanism for addressing issues that may emerge after
implementation of the standard allocation formula.
Members-at-Large
GSCA also encourages consideration of a limited number of members-at-large within Regional
Conservation Authority governance structures.
A small number of members-at-large could provide additional flexibility to address representation
gaps that may arise under a strictly municipal appointment model. Such positions could be used to
support balanced representation between urban and rural interests, provide broader watershed
perspectives, or bring expertise relevant to Regional Conservation Authority responsibilities. Any
members-at-large should complement rather than replace municipal representation and should be
appointed through a transparent process established in regulation or approved governance
agreements. This approach could enhance board effectiveness while preserving municipal
accountability.
Conclusion
GSCA supports the Province's objective of creating governance structures that are efficient,
accountable, and representative. However, GSCA recommends that further consideration be given
to the method used to calculate population within Regional Conservation Authorities, the
representational disparities that result from the proposed formula, and the need to balance both
urban and rural interests within watershed-based governance. GSCA believes that a governance
model that better reflects actual watershed populations and provides flexibility to address regional
circumstances will strengthen both decision-making and public confidence in the future Lake
Huron Regional Conservation Authority.
We appreciate the opportunity to provide feedback on this proposal. If any questions should arise,
please contact me through GSCA at t.lanthier@greysauble.on.ca.
Sincerely,
Scott Greig, Chair, Grey Sauble Conservation Authority
Cc via email:
MPP Paul Vickers
GSCA’s Board of Directors
GSCA’s current participating municipalities
County of Bruce
County of Grey
Transition Committee and Project Executive for the Lake Huron Regional CA
Item 5
September 9, 2026
Re: Mandated Conservation Authority Amalgamation
To Whom it May Concern:
Please be advised that at their Regular Council meeting held September 8, 2026, the Council of
the Township of North Huron adopted the following resolution:
M225/26
MOVED BY: A. van Hittersum
SECONDED BY: C. Palmer
THAT the Council of the Township of North Huron hereby directs staff to send a letter of concern
regarding the regional consolidation of conservation authorities with a request to reconsider the
amalgamation and keep the Lake Huron watershed Conservation Authorities separated from the
Lake Simcoe area;
AND FURTHER, THAT the letter be sent to all Ontario municipalities, MPP Lisa Thompson,
Premier Doug Ford, the Project Executive for the Lake Huron Regional Conservation Authority,
Minister Todd McCarthy, Minister Trevor Jones, Conservation Authority Ontario, and the Ontario
Federation of Agriculture.
CARRIED
The Township of North Huron is located in Huron County and is within the watershed of the
Maitland River Conservation Authority ( MVCA). Under the current format for Conservation
Authorities, the Township, along with other municipalities who have boundaries within the
MVCA watershed have representation on the MVCA Board of Directors. This process has
worked well and has ensured that local knowledge of the area is kept, and issues are being
handled in a timely manner. With the updated changes to the Conservation Authorities at the
end of 2026, the Township of North Huron will be included under the umbrella of Huron County
and will be amalgamated into the Lake Huron Regional Conservation Authority Board which will
have twenty-one (21) members.
Recently, the MVCA received news that the proposed board distribution for the Lake Huron
Regional Conservation Authority Board will be based on a tiered allocation formula based on
population to assist in determining the amount of members that will be appointed to the board.
Out of the thirteen ( 13) municipalities that will be included on the Board, eight ( 8), including
Huron County will have only one member appointed, while the other municipalities will have a
combined 13 members.
With this, the Township of North Huron is concerned that our local voice and local concerns will
not be addressed, and the decisions will be left to the individuals who have higher populations
and higher board representation. Due to this proposed change, local knowledge may be lost
and the priorities for heavily populated areas are much different than rural areas and may not
achieve the goals or priorities from rural communities. The Township of North Huron also has
concerns pertaining to the financial information and effects it will have on local municipalities.
In conclusion, the Township of North Huron respectfully urges the Province of Ontario to
reconsider the amalgamation of Conservation Authorities in Ontario, including the Lake Huron
Regional Conservation Authority Board. The Township also encourages the Province to keep
the Lake Huron watershed separate from the Lake Simcoe Watershed.
Should you have any questions, please contact the undersigned.
Regards,
Tyler Zamostny, AMP, Dipl.M.A.
Deputy Clerk/Planning Coordinator
Cc:
All Ontario Municipalities
Hon. Lisa M. Thompson - mailto:minister.mra@o
minister. mra@ontario. ca
Hon. Doug Ford - mailto:premier@o
ntario.ca
premier@ontario.ca
for the Lake Huron Conservation Authority - mailto:d.goodyear@lsr
Project Executive ntario.ca d.goodyear@lsrca. on.ca
Hon. Todd J. McCarthy - mailto:minister.mecp@o
minister. mecp@ontario. ca ca.on.ca
Hon. Trevor Jones - mailto:minister.omafa@o
ntario.ca
minister.omafa@ontario.ca
Conservation Authority Ontario - mailto:info@conservationo
ntario.ca info@conservationontario.ca
ntario.ca- mailto:loni.elliott@o
Ontario Federal Federation of Agriculture loni.elliott@ofa. on.ca
fa.on.ca
Item 6
Hon. Mike Harris Jr. Hon. Rob Flack Township of Puslinch
Ministry of Natural Ministry of Municipal Affairs 7404 Wellington Road 34
Resources and Housing
Puslinch, ON N0B 2J0
17th Floor
438 University Avenue, 777 Bay St. www.puslinch.ca
Suite 1802, Toronto, ON VIA EMAIL:
M7A 1Y6 rob.flack@pc.ola.org September 10, 2026
VIA EMAIL:
mike.harrisco@pc.ola.org
Joseph Racinsky
Constituency office
2nd Floor
181 St. Andrew St. E
Fergus, ON N1M 1P9
VIA EMAIL:
joseph.racinsky@pc.ola.org
RE: 6.17 TAPMO Newsletter July 2026
Please be advised that Township of Puslinch Council, at its meeting held on August 26, 2026
considered the aforementioned topic and subsequent to discussion, the following was resolved:
Resolution No. 2026-255: Moved by Councillor Sepulis and
Seconded by Councillor Bailey
That the Consent Agenda item 6.17 be received for information; and
Whereas the Aggregate Resources Act, R.S.O. (ARA) governs the licensing and regulation
of aggregate pits and quarries in Ontario;
And Whereas the Planning Act and the Provincial Planning Statement establish the
policy framework for land use planning in Ontario and recognize aggregate extraction as
an interim land use, with defined expectations for progressive rehabilitation and
ultimate transition to an appropriate end use;
And Whereas the Ministry of Natural Resources (MNR) has provided written clarification
confirming that where a licensed site’s site plan expressly permits the importation of
aggregate material from other licensed sites in Ontario:
• such imported material may be brought to the site;
• such imported material does not count toward the site’s annual licensed tonnage
limit; and
• where processing and blending are permitted in the site plan, imported material
may be processed or blended for the duration of the licence;
And Whereas under the Ministry’s current interpretation, imported aggregate material
that is processed or blended is not currently subject to annual licensed tonnage limits or
associated TOARC levy payments;
And Whereas this interpretation may enable a licensed site to function as an ongoing
industrial processing and blending facility, including in circumstances where on-site
extraction has ceased or is winding down;
And Whereas municipalities may experience increased truck traffic, road deterioration,
noise, and dust impacts where processing and blending continue independent of
extraction;
And Whereas such an outcome may not align with the planning principle that aggregate
operations are intended to be interim land uses and may have implications for municipal
land use planning, infrastructure management, environmental oversight, and long-term
rehabilitation objectives;
And Whereas clarity and consistency between the implementation of the ARA and the
provincial land use planning framework are essential to maintaining policy coherence
and municipal planning certainty;
Now Therefore Be It Resolved That the Council of Township of Puslinch respectfully
requests that the MNR reconsider its current interpretation respecting the importation,
processing, and lending of aggregate material under the ARA, particularly where such
interpretation:
• permits unlimited importation of aggregate material from other licensed sites;
• excludes imported and processed materials from annual licensed tonnage limits;
and
• allows processing and blending activities to continue for the duration of the licence
without regard to the interim nature of aggregate extraction contemplated under
provincial planning policy; and,
That the Province clarify how the interpretation and administration of the ARA will be
aligned with the Planning Act and Provincial Planning Statement, including the
recognition of aggregate extraction as an interim land use with defined rehabilitation
and transition objectives;
That the Province provide guidance on how imported and processed aggregate
materials are to be considered in relation to licensed tonnage limits, rehabilitation
timelines, and the interim land use intent of aggregate operations;
That the Province consult with municipalities prior to finalizing any policy, regulatory, or
interpretive direction related to importation, processing, blending, and tonnage
calculations under the ARA and importantly any TOARC regulatory reform;
Further be it resolved that the Council of the Township of Puslinch supports TAPMO’s
call for policy clarification regarding importation, processing and blending under the
Aggregate Resources Act; and
Be It Further Resolved That a copy of this resolution be forwarded to the Minister of
Natural Resources, the Minister of Municipal Affairs and Housing, the Association of
Municipalities of Ontario (AMO), the Top Aggregate Producing Municipalities of Ontario
(TAPMO), MPP Joseph Racinsky and all Ontario Municipalities.
CARRIED
As per the above resolution, please accept a copy of this correspondence for your information
and consideration.
Sincerely,
Justine Brotherston
Municipal Clerk
cc: Association of Municipalities of Ontario (AMO)
Top Aggregate Producing Municipalities of Ontario (TAPMO)
Item 7
From: Erin Beaubien <Erin.Beaubien@nii.ca>
Sent: Monday, September 14, 2026 11:07 AM
To: Briana Bloomfield <bbloomfield@owensound.ca>
Subject: 2026 Clean Energy Frontier Conference - for Council distribution
On behalf of the Nuclear Innovation Institute, we would like to invite Council
members to join us at the 2026 Clean Energy Frontier Conference, taking
place October 8th and 9th, 2026, at the Unifor Family Education Centre in
Saugeen Shores. We are requesting you to share this information with
Council, and if time allows, include on Council Agendas prior to
October 8th.
This year’s conference theme is It starts here: reflecting on how clean energy
leadership begins in the Clean Energy Frontier region but delivers real
economic benefits to businesses and communities across Ontario and
beyond. Highlights include a keynote from science journalist and TV
host Dan Riskin, workshops on investment attraction, provincial advocacy
and municipal resilience, and a full day of sessions featuring Robert Lavigne
(OMERS), Eric Chassard (Bruce Power) and James Scongack (Green Ribbon
Panel) on Canada's economic outlook, nuclear refurbishment and the
path toward our nation as a clean energy superpower. Plus, you won't
want to miss an exciting announcement on new opportunities for
Canada!
New this year is an evening reception, sponsored by Teeswater Concrete,
featuring the Clean Energy Frontier Awards, our annual recognition of
individuals and organizations who demonstrate outstanding contributions,
leadership and achievements across the Clean Energy Frontier region of
Grey, Bruce and Huron counties.
Please see the attached flyer for details—and you can view the full agenda
and register here: nii.ca/clean-energy-frontier-conference
Hope to see you there—and don't hesitate to reach out with any questions!
The NII Team
--
Nuclear Innovation Institute
events@nii.ca | http://www.nii.ca
CLEAN ENERGY FRONTIER CONFERENCE 2026 BRUCE • GREY • HURON It starts here. OCTOBER 8 & 9 | UNIFOR FAMILY EDUCATION CENTRE 115 Shipley Ave, Saugeen Shores, ON Shaping Canada’s clean energy future, the third-annual Clean Energy Frontier Conference will explore the topics you need to know—both here in Bruce, Grey and Huron counties and beyond. Sponsorship provides a unique opportunity to profile your company, joining partners throughout the nuclear industry and business community for the benefit of the region. To learn more, contact events@nii.ca EXPLORE NEW IDEAS Hands-on workshops built for collaboration and problem solving BUILD KNOWLEDGE Deep dives into cross-Canada partnerships, new nuclear and topics shaping this region GROW YOUR NETWORK More connection time than ever, including an evening awards reception Brought to you by NUCLEAR INNOVATION INSTITUTE™ Sponsored by BrucePower™ Innovation at work Register! nii.ca/clean-energy-frontier-conference
12 COMMITTEE MINUTES WITH RECOMMENDATIONS FOR APPROVAL
The committee minutes are recommended for approval.
Agenda item 12: COMMITTEE MINUTES WITH RECOMMENDATIONS FOR APPROVAL
12.a Minutes of the Community Services Committee meeting held on September 23, 2026 (Minutes to Follow)
The minutes of the Community Services Committee meeting held on September 23, 2026 will follow.
Agenda item 12.a: Minutes of the Community Services Committee meeting held on September 23, 2026 (Minutes to Follow)
12.b Minutes of the Corporate Services Committee meeting held on September 10, 2026
The Corporate Services Committee approved minutes from July 9, 2026, and endorsed the AF016 Reserves and Reserve Funds policy. Staff recommended amending parking permit rules to reduce vehicle movement requirements from seven days to three days while submitting an application for new fines. The committee received a financial update regarding tax penalties and discussed e-scooter regulations noting current prohibitions in public spaces.
Committee Approves Parking Rules and Reserves Policy
The Corporate Services Committee approved minutes from July 9, 2026, and received a report on bi-annual purchasing awards for transparency. Staff recommended amending parking permit rules to reduce vehicle movement requirements from seven days to three days and submitting an application for new fines. The committee also endorsed the AF016 Reserves and Reserve Funds policy and received a financial update regarding tax penalties. Finally, the committee discussed e-scooter regulations, noting current prohibitions in public spaces.
Agenda item 12.b: Minutes of the Corporate Services Committee meeting held on September 10, 2026
---
Attachment: 2026-09-10 - Corporate Services Committee Minutes.pdf
Source: https://helpos.ca/attachments/33c59eb8803a7ec6bb61ee22b123713741ba9cc79e90d58670a7ca927ccd6ab6/12-b-1-2026-09-10-corporate-services-committee-minutes-pdf.pdf
Minutes
Corporate Services Committee
September 10, 2026, 5:30 p.m.
City Hall - 808 2nd Avenue East - Council Chambers
MEMBERS PRESENT: Chair Suneet Kukreja
Vice Chair Melanie Middlebro'
Member Monica Dale
Member Neil McCutcheon
Councillor Carol Merton
Member Greg Milburn
Member Franklin Morais
MEMBERS
ABSENT/REGRETS: Councillor Travis Dodd
Member Daniel Fletcher
STAFF PRESENT: Kate Allan, Director of Corporate Services
Riley Brugess, By-law Enforcement Supervisor
Lauren Stewart, Purchasing and Claims Coordinator
Christina McLean, Committee and Executive Support
Coordinator
_____________________________________________________________________
1. CALL TO ORDER
Chair Kukreja called the meeting to order at 5:30 p.m.
2. CALL FOR ADDITIONAL BUSINESS
2.a Councillor Merton Re: E-Scooter Regulation and Enforcement
3. DECLARATIONS OF INTEREST
There were no declarations of interest.
4. CONFIRMATION OF MINUTES
4.a Minutes of the Corporate Services Committee meeting held on July 9, 2026
CR-260910-001
Moved by Member McCutcheon
"THAT the Corporate Services Committee approves the minutes of the
meeting held on July 9, 2026."
Carried.
5. DEPUTATIONS AND PRESENTATIONS
5.a Mike Garvey, Owen Sound Resident Re: Water Billing Concern
The speaker provided a deputation respecting a water billing concern at a City
property, citing concerns about being billed for water usage during a time when
there was no one at the property.
In response to a question from Committee, the Director of Corporate Services
noted that there is an option to have the meter tested, and if it is determined that
the meter is functioning properly, the property owner would then bare the cost of
that testing. If the water meter was found to be faulty, then the City would repair
or replace the meter and there would be no additional charge to the property
owner.
6. PUBLIC FORUM
There were no questions or comments from the public.
7. CORRESPONDENCE RECEIVED FOR WHICH DIRECTION IS REQUIRED
There were no correspondence items presented for consideration.
8. REPORTS OF CITY STAFF
8.a Corporate and Facility Services
8.a.1 Report CR-26-081 from the Purchasing and Claims Coordinator Re: Bi-
Annual Summary of Awarded Purchases between $50,000 and $249,999
from January 1 to June 30, 2026
The Purchasing and Claims Coordinator provided an overview of the
report.
In response to a question from Committee, the Purchasing and Claims
Coordinator noted that while the emergency purchases as outlined in the
report are for amounts higher than the current reporting threshold, they
are within the new purchasing policy thresholds and therefore were
included in this report for increased transparency.
CR-260910-002
Moved by Member Morais
"THAT in consideration of Staff Report CR-26-081 respecting the Bi-
Annual Summary of Awarded Purchases between $50,000 and
$249,999 from January 1, 2026 to June 30, 2026, the Corporate
Services Committee recommends that City Council receive the report
for information purposes."
Carried.
8.b Parking and By-law Enforcement
8.b.1 Report CR-26-085 from the By-law Enforcement Supervisor Re: Parking
Management and Enforcement Review I
The By-law Enforcement Supervisor provided an overview of the report.
In response to questions from Committee, the By-law Enforcement
Supervisor noted that:
The proposed fine for parking in an electric vehicle charging spot
while not charging an electric vehicle aims to prevent people from
parking in these spaces as there are not many public charging
spaces located in the City at this time.
Any new provisions cannot be enforced until the set fines are
approved by the Ministry, which can take up to several months.
There will be communication and signage posted before
enforcement of the new provisions.
CR-260910-003
Moved by Vice Chair Middlebro'
"THAT in consideration of Staff Report CR-26-085 respecting the
Parking Management and Enforcement Review, the Corporate
Services Committee recommends that City Council direct staff to
amend the required number of days that users of overnight parking
permits must move their vehicle to another overnight parking space
from seven (7) days to three (3) days."
Carried.
CR-260910-004
Moved by Vice Chair Middlebro'
"THAT in consideration of Staff Report CR-26-085 respecting the
Parking Management and Enforcement Review, the Corporate
Services Committee recommends that City Council direct staff to:
1. Bring forward a by-law to amend the Traffic By-law as
described in the report, including the amendment approved by
Resolution No. CR-260910-003 to decrease the required
number of days that users of overnight parking permits must
move their vehicle to another overnight parking space from
seven (7) days to three (3) days; and
2. Submit an application to the Ministry of the Attorney General
to approve the new set fines for the Traffic By-law, as attached
to the report."
Carried.
8.c Accounting
8.c.1 Report CR-26-070 from the Director of Corporate Services Re: AF016
Reserves and Reserve Fund Policy Update
The Director of Corporate Services provided an overview of the report.
In response to questions from Committee, the Director of Corporate
Services noted that:
Many of the balances in the reserves as noted in the attachment
are already committed to funding projects in the multi-year capital
plan.
In future reports, the committed and uncommitted values in the
reserves can be shown, however these amounts fluctuate often,
such as whenever a project takes place or when a budgeted project
is either over or under budget.
The Physician Recruitment reserve is used for marketing towards
new doctors, and the funds are held by the City but are utilized and
directed by a separate working group.
CR-260910-005
Moved by Member Dale
"THAT in consideration of Staff Report CR-26-070 respecting the
AF016 Reserves and Reserve Fund Policy Update, the Corporate
Services Committee recommends that City Council:
1. Endorses the purpose, funding sources and intended uses of
the individual reserves, reserve funds and obligatory reserve
funds contained in Appendix A; and
2. Directs staff to bring forward a by-law to adopt Policy AF016 –
Reserves and Reserve Funds."
Carried.
8.c.2 Report CR-26-078 from the Director of Corporate Services Re: 2026 T2
Financial Update
The Director of Corporate Services provided an overview of the report.
In response to questions from Committee, the Director of Corporate
Services noted that upward trends in tax penalty and interest revenues
represents an increased inability for ratepayers to pay taxes, however,
some of these balances are from large properties with high outstanding
arrears, and the unpaid taxes are received by the City upon sale of the
property.
CR-260910-006
Moved by Member Morais
"THAT in consideration of Staff Report CR-26-078 respecting the
2026 T2 Financial Update, the Corporate Services Committee
recommends that City Council receive the report for information
purposes."
Carried.
8.d Fire
None.
8.e Clerks
None.
8.f Human Resources
None.
8.g Information Technology
None.
8.h Taxes and Revenue
None.
9. MATTERS POSTPONED
There were no matters postponed.
10. MOTIONS FOR WHICH NOTICE WAS PREVIOUSLY GIVEN
There were no motions for which notice was previously given.
11. CORRESPONDENCE PROVIDED FOR INFORMATION
11.a Correspondence from the Committee and Executive Support Coordinator Re:
Committee Vacancies and Applications
The Committee and Executive Support Coordinator provided an overview of the
correspondence, highlighting that committee applications will be open from
October 19 to November 20, and that a full list of vacancies can be found at
OwenSound.ca/CommitteeVacancies.
Chair Kukreja thanked the outgoing public members for their contributions and
time spent on the committee over the course of their terms.
12. DISCUSSION OF ADDITIONAL BUSINESS
12.a E-Scooter Regulation and Enforcement
Councillor Merton provided comments respecting the safety of e-scooters, noting
concerns for children and pedestrians when used on sidewalks, as well as traffic
concerns when used on roadways.
In response to questions from Committee, the By-law Enforcement Supervisor
noted that
The Highway Traffic Act subjects e-scooters to multiple restrictions,
including age restrictions and helmet requirements.
E-scooters are only allowed in public spaces in municipalities that have
enacted by-laws permitting them, which the City does not currently have
and therefore e-scooters are currently prohibited in City public spaces.
Staff have organized a meeting with the Owen Sound Police Service to
further discuss e-scooter use in the City, and any current concerns
regarding e-scooter use should be directed to the Owen Sound Police
Service’s non-emergency line.
13. NOTICES OF MOTION
There were no notices of motion.
14. ADJOURNMENT
The business contained on the agenda having been completed, Chair Kukreja
adjourned the meeting at 6:20 p.m.
12.c Minutes of the Operations Committee meeting held on September 24, 2026 (Minutes to Follow)
The Operations Committee meeting minutes from September 24, 2026 are scheduled to follow.
Agenda item 12.c: Minutes of the Operations Committee meeting held on September 24, 2026 (Minutes to Follow)
13 MATTERS POSTPONED
Council postponed agenda item 13 regarding matters.
Agenda item 13: MATTERS POSTPONED
14 MOTIONS FOR WHICH NOTICE WAS PREVIOUSLY GIVEN
The agenda item lists motions for which notice was previously given.
Agenda item 14: MOTIONS FOR WHICH NOTICE WAS PREVIOUSLY GIVEN
15 DISCUSSION OF ADDITIONAL BUSINESS
The Council discussed additional business items.
Agenda item 15: DISCUSSION OF ADDITIONAL BUSINESS
16 MOTION THAT COMMITTEE OF THE WHOLE RISE AND REPORT
Council considered a motion to rise from Committee of the Whole and report back.
Agenda item 16: MOTION THAT COMMITTEE OF THE WHOLE RISE AND REPORT
17 MOTION TO ADOPT PROCEEDINGS IN COMMITTEE OF THE WHOLE
Council moved to adopt proceedings in Committee of the Whole.
Agenda item 17: MOTION TO ADOPT PROCEEDINGS IN COMMITTEE OF THE WHOLE
18 NOTICES OF MOTION
The agenda item lists Notices of Motion.
Agenda item 18: NOTICES OF MOTION
19 MOTION TO MOVE INTO CLOSED SESSION
Council moved to enter closed session.
Agenda item 19: MOTION TO MOVE INTO CLOSED SESSION
20 REPORTING OUT OF CLOSED SESSION
Council reported out of closed session.
Agenda item 20: REPORTING OUT OF CLOSED SESSION
21 BY-LAWS
Council considered Agenda item 21 regarding proposed changes to the by-laws.
Agenda item 21: BY-LAWS
21.a By-law No. 2026-112
Council considered By-law No. 2026-112.
Agenda item 21.a: By-law No. 2026-112
21.b By-law No. 2026-113
Council considered By-law No. 2026-113.
Agenda item 21.b: By-law No. 2026-113
21.c By-law No. 2026-114
Council considered By-law No. 2026-114.
Agenda item 21.c: By-law No. 2026-114
21.d By-law No. 2026-115
Council considered By-law No. 2026-115.
Agenda item 21.d: By-law No. 2026-115
21.e By-law No. 2026-116
Council considered By-law No. 2026-116.
Agenda item 21.e: By-law No. 2026-116
21.f By-law No. 2026-117
Council considered By-law No. 2026-117.
Agenda item 21.f: By-law No. 2026-117
21.g By-law No. 2026-118
Council considered By-law No. 2026-118.
Agenda item 21.g: By-law No. 2026-118
21.h By-law No. 2026-119
Council considered By-law No. 2026-119.
Agenda item 21.h: By-law No. 2026-119
21.i By-law No. 2026-120
Council considered By-law No. 2026-120.
Agenda item 21.i: By-law No. 2026-120
21.j By-law No. 2026-121
Council considered By-law No. 2026-121.
Agenda item 21.j: By-law No. 2026-121
22 ADJOURNMENT
Council adjourned the meeting.
Agenda item 22: ADJOURNMENT