Full Transcript
1 CALL TO ORDER
Council called the meeting to order.
Agenda item 1: CALL TO ORDER
2 CALL FOR ADDITIONAL BUSINESS
Council considered a call for additional business.
Agenda item 2: CALL FOR ADDITIONAL BUSINESS
3 DECLARATIONS OF INTEREST
Council members declared their interests.
Agenda item 3: DECLARATIONS OF INTEREST
4 CONFIRMATION OF MINUTES
Council confirmed the minutes.
Agenda item 4: CONFIRMATION OF MINUTES
4.a Minutes of the Community Services Committee meeting held on July 22, 2026
The Community Services Committee approved receiving a structural assessment report on the Harrison Park Rainbow Bridge for information purposes. The committee also authorised transferring five bells, four clock faces, and a clock mechanism to Grey Roots Museum & Archives. Additionally, the committee recommended City Council approve grant applications for Safe N Sound Residence at 612 2nd Avenue East to facilitate conversion to a shelter. Finally, the Committee directed staff to draft a by-law for a Financial Incentive Programme Agreement and authorised an additional $25,000 draw from the CIP reserve fund.
Committee Approves Bridge Report and Artifact Transfer
The Community Services Committee approved a recommendation to receive a report on the Harrison Park Rainbow Bridge structural assessment for information purposes. The committee also approved transferring five bells, four clock faces, and a clock mechanism to Grey Roots Museum & Archives. Additionally, the committee recommended City Council approve grant applications for Safe N Sound Residence at 612 2nd Avenue East to facilitate conversion to a shelter.
Authorize Incentive Program Agreement and Reserve Draw
The Committee directed staff to draft a by-law for a Financial Incentive Program Agreement and authorized an additional $25,000 draw from the CIP reserve fund for applications received between August and December 2026.
Agenda item 4.a: Minutes of the Community Services Committee meeting held on July 22, 2026
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Attachment: 2026-07-22 Community Services Committee Meeting Minutes.pdf
Source: https://helpos.ca/attachments/86347ffdd7c4a9f5bc10c136d3286106e843e743b050a5be56d0a9b2d1e89c56/4-a-1-2026-07-22-community-services-committee-meeting-minutes-pdf.pdf
Minutes
Community Services Committee
July 22, 2026, 5:30 p.m.
City Hall - 808 2nd Avenue East - Council Chambers
MEMBERS PRESENT: Chair Melanie Middlebro'
Vice Chair Marion Koepke
Member Aly Bousfield-Bastedo
Councillor Travis Dodd
Member Morgan Kemick
Councillor Suneet Kukreja
Member Royden Thomson
Member Lance Thurston
MEMBERS
ABSENT/REGRETS: Member Connie Ede
STAFF PRESENT: Pam Coulter, Director of Community Services
Michelle Palmer, Senior Manager of Strategic Initiatives and
Operational Effectiveness
Sabine Robart, Manager of Planning and Heritage
Jacklyn Iezzi, Senior Planner
Christina McLean, Committee and Executive Support
Coordinator
_____________________________________________________________________
1. CALL TO ORDER
Chair Middlebro' called the meeting to order at 5:30 p.m.
2. CALL FOR ADDITIONAL BUSINESS
2.a Committee and Executive Support Coordinator Re: 2026 Municipal Election
Reminder
2.b Councillor Dodd Re: Capital Project Updates
2.c Councillor Koepke Re: Park Naming Update
3. DECLARATIONS OF INTEREST
3.a Member Thomson - Item 8.b.1 - Report CM-26-022 Re: Transfer of Artifacts
(Bells, Clock Faces and Clock Mechanism) to Grey Roots
Member Thomson declared an interest with item 8.b.1 due to their personal
employment with the Grey County Department of Economic Development,
Tourism and Culture.
4. CONFIRMATION OF MINUTES
4.a Minutes of the Community Services Committee meeting held on June 24, 2026
CS-260722-001
Moved by Councillor Dodd
"THAT the Community Services Committee approves the minutes of the
meeting held on June 24, 2026."
Carried.
5. DEPUTATIONS AND PRESENTATIONS
There were no deputations or presentations.
6. PUBLIC FORUM
There were no questions or comments from the public.
7. CORRESPONDENCE RECEIVED FOR WHICH DIRECTION IS REQUIRED
There were no correspondence items presented for consideration.
8. REPORTS OF CITY STAFF
8.a Parks and Open Space
8.a.1 Report CS-26-073 from the Director of Community Services Re: Harrison
Park Rainbow Bridge Structural Assessment
The Director of Community Services provided an overview of the report.
In response to questions from Committee, the Director noted that:
Staff will investigate the possibility of any available grant
opportunities for this work and will include that as part of the
funding options in a future report to Committee.
While salting the bridge in winter months may have contributed to
the deterioration of the bridge, the consultants do not consider that
as one of the main factors.
The rainbow shape of the bridge is what is noted as a heritage
attribute in the cultural heritage designation of Harrison Park.
The bridge has significantly deteriorated within the past two years
since the last inspection report in 2024.
CS-260722-002
Moved by Vice Chair Koepke
"THAT in consideration of Staff Report CS-26-073 respecting the
Harrison Park Rainbow Bridge 2026 Ontario Structure Inspection
Manual (OSIM) Inspection, the Community Services Committee
recommends that City Council receive the report for information
purposes."
Carried.
Having declared a conflict of interest with Item 8.b.1, Member Thomson
left the Council Chambers.
8.b Planning and Heritage
8.b.1 Report CM-26-022 from the Senior Manager of Strategic Initiatives and
Operational Effectiveness Re: Transfer of Artifacts (Bells, Clock Faces and
Clock Mechanism) to Grey Roots
The Senior Manager of Strategic Initiatives and Operational Effectiveness
provided an overview of the report.
CS-260722-003
Moved by Councillor Kukreja
"THAT in consideration of Staff Report CM-26-022 respecting the
Transfer of Artifacts (Bells, Clock Faces and Clock Mechanism) to
Grey Roots Museum & Archives, the Community Services Committee
recommends that City Council:
1. Approve the transfer/donation of the five bells, four clock
faces, and clock mechanism to Grey Roots Museum &
Archives; and
2. Direct staff to bring forward a by-law to authorize the transfer
agreement."
Carried.
Member Thomson returned to the Council Chambers.
8.b.2 Report CS-26-072 from the Senior Planner Re: CIP Grant Application -
612 2nd Avenue East - Safe n Sound
The Senior Planner provided an overview of the report.
In response to questions from Committee, the Senior Planner noted that:
The property is zoned as C1 - Core Commercial, which doesn't
typically require setbacks, and that this building would have been
built prior to the current by-law, so it may have a non-complying
status applied to it.
The accessibility changes that are being proposed are beyond what
the building code requires in order for it to meet the accessibility
regulations for the change of use to the building.
In order for the applicant to receive the grant funding, the
conditions note that a Financial Incentive Program Agreement must
be entered and that the work must proceed in accordance with the
plans provided to the City, so the funds are not issued until that
work is complete.
The number of CIP grant applications received by the City varies
from year to year, and in years where the entire allocated amount is
not used, the difference is then used in other years when there are
higher numbers of applications.
CS-260722-004
Moved by Member Thurston
"THAT in consideration of Staff Report CS-26-072, respecting an
application to the financial incentive programs available under the
City’s 2020 Community Improvement Plan (CIP), by Safe N Sound
Residence (Annette Pedlar) for work to be completed at 612 2nd
Avenue East to facilitate the conversion of the existing building to a
shelter, the Community Services Committee recommends that City
Council:
1. Approve the application for a Vacant Building Conversion and
Expansion Grant (50% of eligible costs, to a maximum of
$10,000), subject to the conditions outlined in Schedule ‘C’;
2. Approve the application for an Accessibility Improvement
Grant (50% of eligible costs, to a maximum of $10,000), subject
to the conditions outlined in Schedule ‘C’;
3. Approve the Landscaping and Property Improvement Grant
(50% of eligible costs to a maximum of $10,000), subject to the
conditions outlined in Schedule ‘C’;
4. Direct staff to allocate the remaining $13,000 in the 2026 CIP
budget and draw $17,000 from the CIP reserve fund to fund the
applications;
5. Direct staff to bring forward a by-law to authorize a Financial
Incentive Program Agreement between the property owner and
the City; and
6. Direct staff to draw an additional $25,000 from the CIP reserve
fund to fund additional CIP program applications that may be
received from August to December of 2026."
Carried.
8.b.3 Report CS-26-074 from the Manager of Planning and Heritage Re: Public
Art Installation - Intersections Wood Collaborative - 289 10th Street East
The Manager of Planning and Heritage provided an overview of the report.
In response to questions from Committee, the Manager noted that:
While the City currently does not have a policy in place for public
murals, the intent is that there will be one in the future.
Murals are an addition to the streetscape, and the public art policy
does include some elements relating to an addition of this kind.
CS-260722-005
Moved by Member Kemick
"THAT in consideration of Staff Report CS-26-074 respecting a Public
Art Installation (Mural) by Intersections Wood Collaborative at 289
10th St E, the Community Services Committee recommends that City
Council:
1. Approve the mural proposal as generally detailed in Schedule
2 to the report, subject to the owner obtaining a Temporary
Encroachment Permit for work within the City’s right of way
(west sidewalk on 3rd Avenue East), and that the artist provide
a final sketch to the satisfaction of the City prior to
commencing work; and
2. Direct staff to consider an application to the Community
Improvement Plan – Landscaping & Property Improvement
program if an application is received, even after the work has
started."
Carried.
8.c Arena Operations
None.
8.d Building
None.
8.e Community and Business Development
None.
8.f Facility Bookings and Community Programs
None.
8.g Tourism, Culture and Events
None.
9. MATTERS POSTPONED
There were no matters postponed.
10. MOTIONS FOR WHICH NOTICE WAS PREVIOUSLY GIVEN
There were no motions for which notice was previously given.
11. CORRESPONDENCE PROVIDED FOR INFORMATION
11.a Memorandum from the Chief Building Official and Manager of Planning and
Heritage Re: Development Update
The Manager of Planning and Heritage provided an overview of the June 2026
Development Update, highlighting building inspections completed and ongoing
development projects.
CS-260722-006
Moved by Vice Chair Koepke
"THAT in consideration of correspondence provided for information
purposes listed on the July 22, 2026 Community Services Committee
agenda, the Community Services Committee recommends that City Council
receive Item 11.a for information purposes."
Carried.
12. DISCUSSION OF ADDITIONAL BUSINESS
12.a 2026 Municipal Election Reminder
The Committee and Executive Support Coordinator provided a reminder of the
upcoming Municipal Election in October, highlighting that nominations are open
until August 21 at 2:00 p.m., and that voters can confirm their voter registration
online at RegisterToVoteON.ca by August 12.
12.b Capital Project Updates
Councillor Dodd asked staff to provide an update on a number of ongoing
projects, including the Owen Heights and Comm-R-Ette Park playground
replacements, the Kelso Beach at Nawash Park Splash Pad and Playground, the
Harrison Park Marker Tree, and Weaver's Creek Boardwalk.
In response to questions from Committee, the Director of Community Services
noted that:
The Owen Heights and Comm-R-Ette Park playground replacements are
now substantially complete, and the new playground equipment is open
for public use.
The landscape architect is working on the final tender documents for the
Kelso Beach at Nawash Park Splash Pad and Playground revitalization
project, and that the project should be out for tender at the end of this
month.
Preservation work on the Harrison Park Marker Tree has been completed.
The reconstruction work on Weaver's Creek Boardwalk will take place
throughout the month of August.
12.c Park Naming Update
Councillor Koepke asked staff to provide an update on the process that is
underway for the park naming at 823 5th Avenue East.
The Director of Community Services noted that there is currently a survey open
online at OurCity.OwenSound.ca until August 28, where the public can rank their
top three names from the list of names provided, and that the results will be
brought back to Committee following the survey conclusion.
13. NOTICES OF MOTION
There were no notices of motion.
14. ADJOURNMENT
The business contained on the agenda having been completed, Chair Middlebro'
adjourned the meeting at 6:08 p.m.
5 DEPUTATIONS AND PRESENTATIONS
No deputation presentations were recorded for agenda item 5.
Agenda item 5: DEPUTATIONS AND PRESENTATIONS
6 PUBLIC FORUM
The public forum allowed attendees to address Council regarding agenda items.
Agenda item 6: PUBLIC FORUM
7 CORRESPONDENCE RECEIVED FOR WHICH DIRECTION IS REQUIRED
Council received correspondence requiring a direction.
Agenda item 7: CORRESPONDENCE RECEIVED FOR WHICH DIRECTION IS REQUIRED
8 REPORTS OF CITY STAFF
City staff reports were presented to the Council.
Agenda item 8: REPORTS OF CITY STAFF
8.a Arena Operations
Council considered agenda item 8.a regarding Arena Operations.
Agenda item 8.a: Arena Operations
8.a.1 Report CS-26-092 from the Facilities Booking Coordinator Re: Ice Allocation Policy CS17 Review and Update
The Facilities Booking Coordinator recommends that City Council direct staff to draft an updated Ice Allocation Policy following stakeholder consultation and analysis of current utilization data. Staff advise maintaining the existing policy framework during the review period unless urgent operational amendments are required, noting significant increases in minor hockey demand since the 2016 revision. The report details a two-year pilot programme that increased participation but reduced local resident percentages, prompting new requirements for thirty days notice to allow re-booking of cancelled time. Specific updates include reducing allocation periods from three to two years and shortening contract return deadlines from four weeks to two. Proposed steps involve creating a project page on OurCity to link a draft redlined policy with background reports for public engagement via social media and email surveys. The policy defines Minor Sports Groups as non-profit recreational organisations based in Owen Sound dedicated to youth sports under eighteen, requiring constitutions and audited financial statements. Seasonal organisations utilising facilities weekly may receive grandfathered status if they maintained the same ice hours for two or more consecutive years prior to the 2009/10 season. The policy restricts adult ice allocation before 9 p.m.
Facilities Booking Coordinator Recommends That City Council Direct Staff
The Facilities Booking Coordinator recommends that City Council direct staff to draft an updated Ice Allocation Policy following stakeholder consultation and analysis of current utilization data. Staff advises maintaining the existing policy framework during the review period unless urgent operational amendments are required. The report highlights significant increases in minor hockey demand and changes in user groups since the 2016 policy revision. Current scheduling priorities allocate ice to the Owen Sound Attack Junior A Hockey Team, Junior B teams, city recreation programs, and minor sports groups.
Report Details a 2-year Pilot Program Under OSMH That Increased Participation But
The report details a 2-year pilot program under OSMH that increased participation but reduced the percentage of local residents. Staff note that current ice schedules are significantly booked, leaving limited hours for additional requests. To address cancellations, a policy now requires 30 days notice to allow the City to re-book time. Revenue from ice bookings has increased over the last three years due to higher rental rates and volume.
Facilities Coordinator Recommends Ice Policy Updates
The Facilities Booking Coordinator recommends updating facility hours, scheduling priorities, and seasonal commitments for the ice allocation policy. Specific changes include reducing allocation periods from three to two, shortening contract return deadlines from four weeks to two, and simplifying cancellation procedures. The report also details updates to insurance requirements, payment schedules, and appendices regarding group listings and tournament data.
Proposed Steps for Ice Policy Review
Staff propose creating a project page on OurCity to link a draft redlined Ice Allocation Policy with background reports for public engagement. The plan includes promoting a survey via social media and email to gather feedback from ice user groups.
Minor Sports Group Definitions and Seasonal Commitments
The policy defines Minor Sports Groups as non-profit recreational organizations based in Owen Sound dedicated to youth sports under 18, requiring constitutions, incorporation, audited financial statements, and provincial or national affiliation. Seasonal organizations utilizing facilities weekly for an entire season may receive grandfathered status if they maintained the same ice hours for two or more consecutive years prior to the 2009/10 season, though this designation is not transferable and can be revoked if the group disbands. The City reserves the right to adjust ice allocations for grandfathered clients during facility closures or operational inefficiencies while attempting equitable replacements.
Ice Allocation Policy Rules and Deadlines
The policy restricts adult ice allocation before 9 p.m. unless grandfathered rights apply, while defining prime and non-prime time slots for fall, winter, spring, and summer seasons. Mandatory deadlines for requests vary by client type, ranging from January 15 to March 15 for Minor Sports Groups and Seasonal Organizations during the fall and winter periods. Conflict resolution involves the Community Services Committee reviewing historical allocations, participant numbers, age groups, and sport requirements before City Council makes a final decision.
Ice Cancellation Rules and Refund Conditions
Owen Sound Minor Hockey may cancel up to 20% of ice time for the September Jr. Attack Early Bird Tournament if notice is given no later than 21 days before the event. Full refunds require 30 days written notice for commercial users or those meeting seasonal commitments, while less than 30 days notice allows refunds only if the City can rebook the ice minus a $20 fee.
Policy Mandates That All Facility Users Maintain Comprehensive General Liability Insurance
The policy mandates that all facility users maintain comprehensive general liability insurance with inclusive limits of not less than $2,000,000 covering released persons against claims arising from ice time use. Organizations must provide certificates of insurance to the City prior to booking and may purchase coverage through the City if they lack required policies. Payment schedules differ for minor sports groups due at month start versus occasional users payable at booking, with NSF cheques risking automatic cancellation.
Ice Hours, Tournaments, Forms, and Last Minute Rules
The document outlines recommended weekly ice hours for various age divisions at the House League and Owen Sound Skating Club levels, alongside a list of approved tournaments and seasonal organizations. It details specific forms available for rental contracts and cancellations, while establishing rules for last-minute ice bookings including costs, booking locations, and non-refundable conditions.
Schedule Lists Available Ice Rink Hours for Bayshore, RRC East, and RRC
The schedule lists available ice rink hours for Bayshore, RRC East, and RRC West facilities from Monday through Friday across various time slots.
Schedule Lists Available Ice Rink Hours at Bayshore, RRC East, and RRC
The schedule lists available ice rink hours at Bayshore, RRC East, and RRC West facilities from Monday through Friday. Specific time slots ranging from 2:00 to 8:15 are marked as occupied by OSMHG at various locations.
Schedule Lists Ice Rink Hours Monday Through Friday
The schedule lists available ice rink hours for Bayshore, RRC East, and RRC West facilities from Monday through Friday across time slots ranging from 8:15 to 12:00.
Specific Time Slots Are Marked As Occupied by OSMHG at Various Locations
The schedule lists available ice rink hours for Bayshore, RRC East, and RRC West facilities across the week. Specific time slots are marked as occupied by OSMHG at various locations on Monday through Friday.
OSMHG Occupies Specific Ice Rink Time Slots
The schedule lists specific time slots marked as occupied by OSMHG at various ice rink locations.
Schedule Details Available Ice Rink Hours at Bayshore, RRC East, and RRC
The schedule details available ice rink hours at Bayshore, RRC East, and RRC West facilities from Monday through Friday. Specific time slots ranging from 8:15 to 12:00 are listed for various locations with occupancy marked by OSMHG.
OSGH Occupies Specific Ice Rink Time Slots
The schedule lists available ice rink hours for Bayshore, RRC East, and RRC West facilities. Specific time slots at 6:30, 9:00, 11:00, 11:30, and 11:45 are marked as occupied by OSGH across various locations.
OSGH Occupies Selected Rink Time Slots
The schedule lists available ice rink hours for Bayshore, RRC East, and RRC West facilities from Monday through Friday. Specific time slots at 2:15, 4:30, 5:00, 5:30, 5:45, and 7:00 are marked as occupied by OSGH across the various locations.
Document Details Specific Time Slots Marked As Occupied
The schedule lists available ice rink hours for Bayshore, RRC East, and RRC facilities. The document details specific time slots marked as occupied by OSMHG at various locations. A tournament listing attachment outlines events including the Concert on October 8, 2026, and the Northern Lights tournament from November 20-22, 2026.
Agenda item 8.a.1: Report CS-26-092 from the Facilities Booking Coordinator Re: Ice Allocation Policy CS17 Review and Update
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Attachment: Ice Allocation Policy (CS-17) Review and Update - CS-26-092.pdf
Source: https://helpos.ca/attachments/f304f91564574b7ce11184878d3810e229a2f3ea28272b1598434962501291ea/8-a-1-1-ice-allocation-policy-cs-17-review-and-update-cs-26-092-pdf.pdf
Staff Report
Report To: Community Services Committee
Report From: Andy O’Leary, Facilities Booking Coordinator
Meeting Date: September 23, 2026
Report Code: CS-26-092
Subject: Ice Allocation Policy (CS-17) Approach to Review and
Update Policy
Recommendations:
THAT in consideration of Staff Report CS-26-092 respecting the Ice
Allocation Policy (CS-17) Review and Update, the Community Services
Committee recommends that City Council direct staff to:
1. Draft an updated Ice Allocation Policy following stakeholder
consultation, operational review, and analysis of current utilization,
registration and allocation data, as outlined in the report; and
2. Maintain the current policy framework during the review period
unless urgent operational amendments are required.
Highlights:
The landscape of minor hockey has changed in recent years, and
the demand has increased significantly. The current policy was
revised in 2016 and an update is well timed.
User groups, scheduling priorities and recreation agreements have
changed since the last review.
The majority of the updates are administrative changes, including
a request to update the allocation timelines will be suggested.
Staff Report CS-26-092: Ice Allocation Policy (CS-17) Approach to Review and
Update Policy
Vision 2050 - Strategic Plan Alignment:
Strategic Plan Priority: The recommendation contributes to core service
delivery or a corporate initiative that enables service delivery for one or more
strategic priorities.
Previous Report/Authority:
Report CS-16-004 – Annual Ice Allocation Policy Review – Input from Public
Meeting
Ice Allocation Policy (CS17)
Non-Resident Fee Policy (CS19)
Minor Sport Subsidy Policy (CS79)
Fees and Charges By-law No. 2026-067
Background:
In 2009, the Recreation and Parks Advisory Committee established the City’s
first Ice Allocation Policy. The goal of this was to develop a policy that would
allow for fair and equal access to ice time with a high measure of financial
accountability.
In 2016, Staff undertook a review of the policy to reflect the 2015 City
Strategic Plan, new City structure and staff re-organization; new committee
structure and name as well as some additional administrative updates.
Policy Purpose:
The current Ice Allocation Policy (CS-17) is intended to:
Define and communicate how ice is managed, allocated, and
distributed;
Guide the ice allocation process;
Promote participation in ice sports;
Support fair and equitable allocation;
Maximize use of City facilities;
Support fiscally responsible ice facility operations; and
Address tournaments, special events, seasonal rentals,
administration, accessibility, and active living.
Staff Report CS-26-092: Ice Allocation Policy (CS-17) Approach to Review and
Update Policy
Summary of Current Policy
Responsibility for Ice Allocation:
The Community Services Department is responsible for managing the annual
allocation and distribution of ice based on population, registration, utilization
and participation.
Scheduling Priorities:
The policy currently allocates ice using this priority order:
1. Owen Sound Attack Junior A Hockey Team, in accordance with City
agreement.
2. Junior B, in accordance with City agreement.
3. City of Owen Sound recreation programs.
4. Minor Sports groups.
5. Seasonal Organizations.
6. Boards of Education.
7. Commercial and occasional users.
Recognized Minor Sport Groups:
The current policy identifies the following minor sport groups:
Owen Sound Minor Hockey Group
Owen Sound Girls Hockey
Owen Sound Skating Club
Owen Sound Ringette
Residency and Recreation Agreements:
The policy recognizes that Owen Sound taxpayers and recreation agreement
partners contribute to the capital and operating costs of recreation ice
facilities. As a result, residents and applicable recreation agreement partners
receive priority for subsidized youth ice use. Non-resident participants of
these partners are required to purchase a non-resident card to contribute
towards the difference in these capital and operating costs as a City
taxpayer.
Entitlement and Distribution:
Minor sport allocation is informed by registration data, participation patterns,
and ice allocation standards drawn from sport organizations such as Ontario
Staff Report CS-26-092: Ice Allocation Policy (CS-17) Approach to Review and
Update Policy
Minor Hockey Association, Ontario Women’s Hockey Association and Skate
Canada.
The policy describes the standards as the ideal allocation goal, while
recognizing that available ice may limit the ability to fully meet that ideal
number of allocated weekly ice.
Prime and Non-Prime Ice:
The policy requires minor sport groups to receive an equitable distribution of
prime and non-prime ice. Minor sport groups must maintain use of 10% of
their overall time allocation as non-prime ice, with a minimum of one hour
per week, throughout the winter season for a minimum of seventeen
consecutive weeks.
Prime and non-prime periods are currently defined as:
Season Prime Time Non-Prime Time
Fall/Winter, Spring Monday-Friday 4:30pm Monday-Friday open to
to close; 4:30pm;
Saturday and Sunday Saturday and Sunday
open to close 6:00am-8:00am
Summer Monday-Sunday open Not applicable under
to close current definition
These definitions are included in section 5.3 of the policy.
Allocation Timelines
The policy establishes request and allocation timelines for fall/winter, spring,
and summer ice. For example, minor sport groups submit fall/winter
requests by January 15, with allocation targeted for March 15.
Conflict Resolution
When allocation conflicts arise, staff first attempt to resolve them in a
manner consistent with the policy. If a conflict remains unresolved, affected
groups may be invited to a meeting chaired by the Community Services
Committee, with written submissions used to help guide the final decision.
Staff Report CS-26-092: Ice Allocation Policy (CS-17) Approach to Review and
Update Policy
Cancellations, Last Minute Ice, and Administration
The current policy includes detailed provisions for cancellations, temporary
closures, redistributions of ice, curfew ice, new organizations or emerging
sports, after-hours openings, insurance, payments, and last-minute ice.
Insurance, Risk and Compliance
The current policy requires Comprehensive General Liability Insurance of not
less than $2 million and requires the City to be named as an additional
insured.
Background data:
The following information is shared regarding use, residency, costs etc. as
relevant background to inform the Ice Allocation Policy review.
Minor Sport Participation by Residency (Minor Hockey, Girls Hockey
and Tri Centre)
2024/25 % 2025/26 %
Owen Sound 423 57% 451 53%
Georgian 177 24% 198 23.2%
Bluffs
Meaford 48 6.4% 54 6.3%
Chatsworth 23 3.1% 43 5%
South Bruce 17 2.2% 52 6.1%
Peninsula
Other 52 7% 53 6.2%
Total 740 100% 851 100%
(Note: Numbers are reported by minor sport organizations)
The number of participants in winter ice sports has been increasing over the
last 2 years, with the percentage from Owen Sound decreasing as a percent
of overall participation, despite higher participant numbers from City children
and youth.
Staff Report CS-26-092: Ice Allocation Policy (CS-17) Approach to Review and
Update Policy
In 2025/26, 47% of participants did not reside in Owen Sound. After City
residents, the next largest group of participants is from Georgian Bluffs with
23%.
Registration Data from minor sport groups: Winter Sports Only
2023/ % 2024/ % 2025/ %
2024 2025 2026
Owen Sound Girls Hockey 82 27.6% 185 25% 216 25%
Owen Sound Skating Club 31 10.4% 60 8.1% 50 5.8%
OS Minor Hockey Group 184 61.9% 495 66.9% 380 44.6%
Tri-Centre *NEW* N/A 0% N/A 0% 205 24%
Total 297 100% 740 100% 851 100%
Overall participation in minor sports that utilize ice has increased over the
last 3 years. A significant growth in Girls Hockey has been noted in recent
years.
In 2025, a 2-year pilot was started under the umbrella of OSMH, the Tri
Centre Attack. This pilot has increased participation, however, as noted
above, the percentage of participants from Owen Sound has been reduced.
Ice Schedule
The current Ice Schedule can be found in Attachment 1 to this report. This
schedule shows a weekly snapshot of ice rentals during the winter season.
The schedule is significantly booked leaving very limited hours available for
additional bookings.
The Manager of Arena Operations provides a list of required hours each week
for ice maintenance on each ice pad and those maintenance hours are also
included in the schedule. These blocks are mandatory in maintaining safe ice
conditions and upholding the busy ice schedules at each facility.
Staff Report CS-26-092: Ice Allocation Policy (CS-17) Approach to Review and
Update Policy
The policy provides for an allocation of ice time based on the number, age
group and level of teams/participants. Currently, based on the number of
teams, there is not sufficient ice time for all teams within the minor sport
groups to receive their maximum allocation. This deficit is shared equally
among minor sport groups.
The recent change to daytime practice times for the Owen Sound Attack
Hockey Club has opened up some evening ice at the Bayshore. In previous
years, the Bayshore ice was blocked until 5:30pm Monday to Friday, and this
year bookings start at 4:30pm. This has been a positive change for both the
Attack Hockey Club and Minor Sport Organizations.
Permit and Cancellation Periods
Staff began tracking cancelled ice in 2020, to monitor how much ice was
being booked and then cancelled under the Ice Allocation Policy. At the
beginning of the tracking process, it was found that a very large number of
hours were being wasted.
The cancellation policy was modified to require 30 days notice to cancel ice
prior to meeting the 22 week seasonal commitment. This change has
reduced the amount cancelled and also allowed a better opportunity for the
City to re-book the cancelled hours.
The reduction in cancelled ice has also been improved by Owen Sound Minor
Hockey and Girls Hockey sharing the same ice scheduler. Rather than
cancelling ice, efforts are made to find a user for the ice time within the two
organizations.
A few years into the tracking process, the minor sport organizations started
seeing net positive rental hours added to their annual bookings. This has
been a very positive outcome.
Revenue and Subsidy data: 3-year trend of revenue
The following table shows the revenue from ice bookings over the last 3
years and the anticipated revenue for 2026 based on bookings to year end.
Staff Report CS-26-092: Ice Allocation Policy (CS-17) Approach to Review and
Update Policy
2023 2024 2025 2026 *based on
current
bookings*
Bayshore
(ice $187,648.41 $202,287.43 $193,457.04 $264,274.47
only)
RC East $258,206.41 $298,556.61 $511,808.17 $339,313.08
RC West $429,616.67 $504.009.29 $374,626.80 $544,147.73
Total $875,471.08 $1,004,853.33 $1,079,892.01 $1,147,735.28
The overall revenue from ice bookings has been increasing due to increased
bookings and also incremental increases in rental rates under the Fees and
Charges Bylaw.
Based on information shared as part of the 2026 budget, the 2 arenas have a
net cost to the taxpayer after revenue as follows:
Bayshore
Revenue – $474,400.00
Operating Cost - $1,184,515.13
Net Tax Burden - $710,115.13
Cost recovery ratio – 40%
JMRRC
Revenue - $811,000.00
Operating Cost – 1,144,103.53
Net Tax Burden - $333,103.53
Cost recovery ratio – 71%
Staff Report CS-26-092: Ice Allocation Policy (CS-17) Approach to Review and
Update Policy
Tournament and special event bookings
The arenas continue to see a steady schedule of tournaments and special
events. This does have a mild negative impact on users with teams losing
their ice on those dates and no additional ice available to reschedule.
A listing of annual tournaments and events can be found in attachment 3.
Last Minute Ice
Last Minute Ice was introduced to encourage use of ice times that are not
otherwise booked, with restrictions to prevent regular users from cancelling
and replacing existing permits with discounted last-minute ice.
Revenue from Last Minute Ice
2023 2024 2025 2026
RC East $22,731.25 $9,893.75 $19,643.18 $6,626.30
RC West $5,162.50 $17,702.50 $11,803.01 $14,150.95
Total $27,893.75 $27,596.25 $31,446.19 $20,777.25
Last Minute Ice reduces the hours of unused ice and allows users to book
time without having to make a seasonal commitment. The largest amount of
Last Minute Ice is booked during the winter hockey season.
Analysis and Options:
The amendments to the Ice Allocation policy fall under the following main
areas:
1. Administrative – updates to titles, names, forms, dates or links
2. Clarification – updates to definitions and timelines
3. Operational improvements – updates to booking processes,
timelines or administration
4. Policy - priority changes, non-prime rules, residency provisions,
new user eligibility, or alignment with other policies
Staff Report CS-26-092: Ice Allocation Policy (CS-17) Approach to Review and
Update Policy
Initial Ice Allocation Policy Changes
The City’s Ice Allocation Policy has served the City well and has defined and
communicated how ice would be managed and allocated to a variety of users
and promoted participation in minor sports and supported fiscally responsible
operations.
The framework of the policy remains very relevant.
Based on experience in working within the policy framework and with user
groups along with feedback from those groups over time, staff recommend
the following general policy updates and changes:
Amendment Type Amendments:
Ice Facility Operations Update facility hours to reflect
current ice schedule and demands.
Scheduling Priorities Remove Jr. B and clarify updates to
Owen Sound Attack Junior A Hockey
Team and Boards of Education
needs.
City Recreation Programs Modify some City recreation
program times to allow more prime
ice for the increasing demands of
Minor Sport Groups.
Seasonal Commitment 22-24 consecutive weeks to be
completed between October 1 and
April 30.
Suggest updating the season as
follows:
Winter – October 1 to April 30
Spring/Summer – May 1 to
September 30
Reducing from three to two
allocation periods will help establish
ice schedule and programs to open
registration earlier.
Staff Report CS-26-092: Ice Allocation Policy (CS-17) Approach to Review and
Update Policy
It will also provide more time to fill
vacant ice and increase revenue.
Time Period Entitlements and Based on the current policy, and the
Restrictions number of teams each minor sport
group has, the City doesn’t currently
have enough ice to offer.
Wording will be updated to reflect
this.
Deadlines for Ice time Requests and Fall/Winter (October-April)
Timing of Allocation
Request – Mar-15; Allocated – June
15 for season starting in
Sept/October.
Spring/Summer (May-September)
Request – Jan-15; Allocated – Mar-1
Signed Contract/Permit Reduce the due date of a returned
signed document from 4-weeks to 2-
weeks. This will allow time for staff
to fill any unused ice in a reasonable
timeline.
Changes to Signed Contract/Permit Restructure wording around 7.2 (b)
when users can cancel ice time.
Permit Cancellation Simplify – cancellation period for
minor sport groups and occasional
users.
Ice Flood Schedules & Dressing Add wording around not entering the
Rooms ice more than 15 mins prior to rental
begins.
Dressing rooms will be available 30-
mins prior to rentals. Dressing room
must be vacated 30-mins following
ice time.
Staff Report CS-26-092: Ice Allocation Policy (CS-17) Approach to Review and
Update Policy
Insurance Requirements for All Update to reflect insurance providers
Facility Users suggestions.
Wording updated in conditions of
use.
Payment and Fees Payment Schedule – credit card on
file for payment processing the 1st
day of each month. Required by all
groups except minor sport groups.
Appendix A Update to reflect new allocation
seasons.
Holiday Closures – JMRRC will be
open when possible. Two ice pads
available to book versus one.
Appendix B Remove Owen Sound Ringette
Remove Owen Sound Skating Club
Appendix C Follow Hockey Canada and OHF
guidelines re: team weekly ice
entitlements based on age/category.
Appendix D Update with current tournaments
Appendix A Remove Amendment and
Cancellation
Appendix F Currently shows groups as of 2009.
Update to current listing of groups.
Insurance, Risk and Compliance Confirm current insurance
requirements.
Review whether insurance limits
remain aligned with City risk
management standards.
Confirm requirements for proof of
insurance, additional insured status,
and user responsibilities.
Staff Report CS-26-092: Ice Allocation Policy (CS-17) Approach to Review and
Update Policy
Administrative Appendices Review all appendices for currency.
Consider which appendices should
remain Council-approved, policy and
which should be administrative
procedures.
Update facility hours, recognized
groups, allocation standards,
tournaments, forms, seasonal
organizations, and last-minute ice
procedures as needed.
Resource Alignment:
Financial Resources
The City’s Ice Allocation and other policies support the fiscally responsible
management of ice and equitable allocation. The rental of ice generates over
$1M in revenue each year, which assists in offsetting operational costs.
Human Resources
The booking of ice is the responsibility of the Facility Booking Coordinator.
Time and Scheduling
Following this report, staff will consult with ice users for information to
update the policy. The intent is to bring a revised policy back to Committee
for approval and implementation for the 2027/2028 winter season.
Technology and Infrastructure
Ice time is booked using the City’s Xplor Recreation (PerfectMind) software.
Climate and Environmental Impacts:
There are no anticipated climate or environmental impacts.
Communication and Engagement:
Staff’s recommended changes are based on experience in implementing the
policy in the allocation of ice each year along with an understanding of the
facility operation.
Staff Report CS-26-092: Ice Allocation Policy (CS-17) Approach to Review and
Update Policy
Following review by Committee, staff propose the following next steps
relating to engagement with user groups and the public:
1. Create a project page using OurCity (Public Engagement platform)
2. On the project page, a draft redlined version of the Ice Allocation
Policy would be linked with a copy of the presentation and
background report and other policies.
3. The project page would include a survey that would support
obtaining public feedback. The survey would be promoted using
social media and via email with direct links to ice user groups.
4. Staff would plan to meet with minor sport groups directly to gather
feedback on the draft policy.
The goal is to have the policy approved and implemented for the 2027/2028
winter ice allocation.
Report Developed in Consultation With:
Pamela Coulter, Director of Community Services
Ryan Gowan, Manager of Arena Operations
Attachments:
1. Attachment 1 - Ice Allocation Policy (CS37) - Current
2. Attachment 2 - Sample Fall/Winter Ice Allocation Schedule
3. Attachment 3 – Tournament/Event Listing
Reviewed by:
Ryan Gowan, Manager of Arena Operations
Pamela Coulter, Director of Community Services
Submission approved by:
Tim Simmonds, City Manager
For more information on this report, please contact Andy O’Leary, Facilities
Booking Coordinator at aoleary@owensound.ca or 519-376-4440 ext. 1255.
Staff Report CS-26-092: Ice Allocation Policy (CS-17) Approach to Review and
Update Policy
---
Attachment: Attachment 1 - Ice Allocation Policy (CS37) - Current.pdf
Source: https://helpos.ca/attachments/bddc0176275459dfb413ec51e15863354c5ff458121b464baf000d4146e9caf7/8-a-1-2-attachment-1-ice-allocation-policy-cs37-current-pdf.pdf
ICE ALLOCATION
POLICY
Policy CS-17
January 14, 2016 (recommended by RPAC)
ICE ALLOCATION POLICY January 15, 2016
ICE ALLOCATION POLICY
Table of Contents
Page #
1.0 INTRODUCTION……………………………………………………………. 1
2.0 ICE ALLOCATION RESPONSIBILITY………………………………… 2
3.0 ICE FACILITY OPERATIONS…………………………………………… 2
4.0 ICE ALLOCATION AND DISTRIBUTION………………………….… 2-5
4.1 Scheduling Priorities
4.2 Definitions of Groups
4.3 Residency
5.0 ENTITLEMENT AND DISTRIBUTION…………………………..…….. 5-8
5.1 Weekly Hours of Entitlement and Distribution to Minor Sport Groups
5.2 Seasonal Commitment
5.3 Time Period and Restrictions
5.4 Deadline for Ice Time Requests and Timing of Allocation
5.5 Conflict Resolution
6.0 PROCESSING AND MANAGEMENT OF TOURNAMENTS
AND SPECIAL EVENTS……………………………………………………. 8
7.0 PROCESSING AND MANAGEMENT OF ICE APPLICATIONS
AND PERMITS…………………………………………………………….. 8-11
7.1 Signed Contract/Permit
7.2 Changes to Signed Contract/Permit
7.3 Transferred Ice/Ice Trades/Sub Leased Ice
7.4 Permit Cancellation
7.5 Program or Leisure Skate Cancellation
7.6 Permit Cancellations by the City of Owen Sound
8.0 GENERAL ICE MANAGEMENT………………………………………… 11-13
8.1 Ice Flood Schedules & Dressing Rooms
8.2 Curfew Ice
8.3 Temporary Ice Cancellations & Redistribution
8.4 New Organization or Emerging Sport
8.5 Opening Arena Outside of Standard Hours of Operation
8.6 Last Minute Ice
ICE ALLOCATION POLICY January 15, 2016
9.0 GENERAL ADMINISTRATION……………………………………….. 13-14
9.1 Ice Request Application Process
9.2 Ice Request Application Rejection Process
9.3 Ice Allocation and Management Policy and Procedures Review and
Update
9.4 Insurance Requirements for All Facility Users
9.5 Payments
APPENDICES .............................................................................. 15-25
A ICE FACILITY HOURS OF OPERATION
B MINOR SPORT GROUPS
C ICE ALLOCATION STANDARDS
D TOURNAMENT & SPECIAL EVENTS
E CITY APPROVED FORMS
F SEASONAL ORGANIZATIONS
G LAST MINUTE ICE
ICE ALLOCATION POLICY January 15, 2016
ICE ALLOCATION POLICY
1.0 INTRODUCTION
Vision
The City of Owen Sound: Where you Want to Live
Mission
Strengthening our community through sound leadership
PURPOSE
The City of Owen Sound has a Strategic Plan that promotes a range of
recreation opportunities for a range of individuals and groups.
The City has an inventory of three ice pads.
The purpose of this policy is to:
Clearly define and communicate how ice will be managed, allocated and
distributed
Serve as a guide for the ice allocation process
Promote and encourage participation in ice sports to the overall benefit
of the community.
The policies identified in this document establish and clarify the City’s
responsibility for ice allocation, facility administration and its commitment to
the management of:
Fair and equitable ice allocation that maximizes use of the facility;
Fiscally responsible ice facility operations;
Processing of tournament, special event and seasonal ice rentals;
Special event management;
General administration requirements;
Facilitate opportunities for active and healthy lifestyle;
Safe and accessible services for all people.
ICE ALLOCATION POLICY -1- January 15, 2016
2.0 ICE ALLOCATION RESPONSIBILITY
In the City of Owen Sound, the Community Services Department (CSD) has
the responsibility to manage the allocation and distribution of ice on an annual
basis to reflect population, registration, utilization and participation patterns.
The CSD is responsible for the implementation of the policies as outlined.
3.0 ICE FACILITY OPERATIONS
The City of Owen Sound will responsibly manage its ice resources to ensure
optimum usage and programming, to reflect the goals of the City’s Strategic
Plan and Recreation, Parks and Facilities Master Plan. The day to day
operations of the City’s Recreation Facilities containing the ice pads will be the
responsibility of the Community Services Department, Facilities Division.
The policy will be reviewed every three (3) years in December through the
City’s Community Services Committee or as the need arises. Appendix A
outlines hours of operation. City staff will update, as necessary, relevant
portions of this document as approved by City Council.
The staff responsible for Ice Allocation and Ice Facility Operations will work in a
cooperative manner in the implementation of this policy.
4.0 ICE ALLOCATION AND DISTRIBUTION
4.1 Scheduling Priorities
Ice will be allocated utilizing the following order of priority:
1. Owen Sound Attack Junior A Hockey Team (in accordance with City
agreement)
2. Junior B (in accordance with City agreement)
3. City of Owen Sound Recreational Programs
4. Minor Sports Groups
5. Seasonal Organizations
6. Board of Education
7. Commercial and Occasional Users
4.2 Definitions of Groups
i. City of Owen Sound Recreational Program
ICE ALLOCATION POLICY -2- January 15, 2016
The City provides access to recreational ice opportunities through municipal
skating programs. Programs provide low cost access to recreational skating
and hockey opportunities organized through the CSD. Opportunities include,
but are not limited to, public skating, Skate 8, lunch skate, adult evening
skate, and shinney hockey. Programs are provided in response to need and
the provision of such programming is reviewed in conjunction with the review
of this policy.
ii. A City of Owen Sound Minor Sports Group is defined as follows:
i. A non profit recreational group based in the City of Owen Sound,
dedicated to minor sports (18 and under)
ii. An established provider of quality recreational programs, primarily
for youth
iii. The main provider of its particular activity for youth in the City of
Owen Sound
iv. Membership in the group is dominated by residents of the City and
municipalities who have a recreation agreement with the City
v. Organizations recognized as Minor Sports Groups must also:
a. Have constitutions
b. Be incorporated
c. Have an auditable annual financial statement
d. Be affiliated with a recognized regional, provincial or national
organization. The choice of this affiliation is at the discretion of
the minor sports group.
(If the status of a minor sports group comes into question, the group
may be required to re-produce evidence that the conditions under which
it was granted minor sports status still apply.)
The listing of minor sports groups is found at Appendix B.
iii. Tournaments and Special Events
Tournaments and special events are competitions hosted by recognized City
minor sports groups and other organizations. They may also include events of
regional or provincial significance. Tournaments may also be hosted by
Seasonal organizations and other occasional users such as men’s hockey
leagues. Special events are not limited to competitions and may include
events such as trade shows or exhibitions. Tournament and Special Event
time is allocated above and beyond a group’s regular season allocation. The
City would continue to encourage existing tournaments and special events.
ICE ALLOCATION POLICY -3- January 15, 2016
iv. Seasonal organizations
Groups in this category are defined as groups that use an ice facility on a
weekly basis for an entire season. Examples include men’s or ladies hockey,
pick up hockey groups etc. The City wishes to recognize long term groups.
Grandfathered status will provide existing clients (prior to 09/10 season)
access to historical ice (same or similar date or time) to all seasonal clients
that have had the same hour(s) for two or more consecutive years prior to
2009/10.
Client is the name of the organization or individual in which the contract is
held.
The City reserves the right to change the ice allocated to grandfathered clients
when facility closures or restrictions must be applied, when ice schedules
negatively influence operational/program efficiencies and resident demands or
to meet the core requirements of the City’s minor sports groups. In these
circumstances, every attempt will be made to find an equitable ice time
replacement.
If a designated “grandfathered” group disbands or fails to apply for ice in
consecutive ice seasons, they will lose their “grandfathered” status. If they
reapply in a subsequent season, they will be treated as a new client. The
“grandfathered” designation is not transferable.
The listing of seasonal organizations is found at Appendix F.
v. Boards of Education
A publicly funded school or a not-for-profit school recognized by the Province
of Ontario as an education institution located in the City of Owen Sound within
the areas subject to Recreation Agreements.
School bookings, including high school hockey and intramural teams are
administered on a first come, first serve basis through the CSD.
vi. Commercial Users
These groups are organizations or individuals that use ice time with the intent
of generating positive net income (profit).
ICE ALLOCATION POLICY -4- January 15, 2016
vii. Occasional Users
These users are individuals who use the ice times on an occasional basis not
booked as a recurring or seasonal use.
4.3 Residency
The City of Owen Sound subsidizes ice and floor time for minor sports
organizations for City residents as well as residents within municipalities who
have Recreation Agreements with the City. The City recognizes the tax-based
contribution provided by its residents and recreation partners toward the
development (capital) and operation of recreation ice facilities and recognizes
that residents will receive priority over non-residents in the allocation of ice
time. In addition to the subsidized rate, the taxpayer of Owen Sound supports
the net operating losses of these recreation facilities. The City’s recreation
partners (as applicable) are also considered “residents” for the purpose of
implementing this policy with respect to users under the age of 18 years
(youth). The current agreements do not include a contribution for adults. The
City’s Recreation, Parks and Facilities Master Plan recognizes that the
agreements with these groups should include a contribution to capital and
operating costs.
The City reserves the right to impose residency requirements or limitations at
any point in time in the future when it is deemed necessary to so (i.e. if
restricted ice capabilities).
The City may accommodate the regular use of ice by non-residents after
resident demand is satisfied and under special circumstances such as
agreements. Non-residents will not achieve historical status in regard to ice
allocation from year to year. Non-resident use will be reviewed on a case by
case basis as ice time permits.
5.0 ENTITLEMENT AND DISTRIBUTION
5.1 Weekly Hours of Entitlement and Distribution to Minor Sports
Groups
On an annual basis, the City’s Minor Sports Groups shall provide registration
data for the previous year or for the upcoming year if this information is
available. This information will be provided annually by the 31st of October.
The ideal Ice Time Allocation for various age and competition levels for hockey,
ringette and skating shall be considered and is the ultimate goal in the
ICE ALLOCATION POLICY -5- January 15, 2016
allocation of ice to the Minor Sports Groups. The recommended standards will
include but may not be limited to Ontario Minor Hockey Association, Skate
Canada, etc and are outlined in Appendix C. This allocation will be the goal of
this policy. This information will establish the ideal ice allocation to each
group. Until more ice time is available, only a part of this time may be initially
achieved.
5.2 Seasonal Commitment
All minor sports groups and seasonal users are required to commit to a
minimum:
Fall and Winter: 22-24 consecutive weeks to be completed between
September 1 and the end of winter session March 31. Exceptions to the 22
week minimum may be made when the City is unable to supply replacement
ice for disruptions to regular ice time and emergency closures.
Spring: April, May and June
Summer: A minimum of 8 consecutive weeks to be completed between July
1 and the week prior to the Labour Day weekend. Exceptions to the 8 week
minimum may be made when the City is unable to supply replacement ice for
disruptions to regular ice time and emergency closures. Preference will be
given to users that book for the entire summer season July 1 to the week
period to the Labour Day weekend.
If a user can not commit to the required number of weeks, they will be
considered an occasional user.
5.3 Time Period Entitlements and Restrictions
All minor sports groups will receive an equitable distribution of prime and non-
prime hours in accordance with Section 5.1. Minor sport groups are required
to have a minimum of 10% (minimum 1 hour) of ice time as non-prime ice.
All minor sports groups, regardless of gender, level of competition, and total
hours of entitlement shall not receive relatively more or less prime time access
than a similar client.
Adult ice will not be allocated prior to 9 p.m. except where an earlier time may
reflect a historical grandfathered ice time. The City retains the right to provide
ice only at same or similar time. No ice time slot is guaranteed. Exceptions
ICE ALLOCATION POLICY -6- January 15, 2016
may be granted where the requirements of youth and City recreational users
are being met where ice is available and not required by youth.
Fall, Winter & Spring – Prime and Non Prime
Prime Time Monday – Friday 4:30 pm - Close
Saturday & Sunday Open - Close
Non-Prime Time Monday - Friday Open - 4:30 pm
Saturday & Sunday 6:00 - 8:00 a.m.
Summer – Prime and Non Prime
Prime Time Monday – Sunday Open - Close
5.4 Deadlines for Ice Time Requests and Timing of Allocation
When forwarding ice time requests to the CSD, the following time frames are
mandatory. The date for final determination of ice time is also indicated.
CLIENT FALL/WINTER SPRING SUMMER
(Sept-Mar) (Apr, May & (July & Aug)
June)
REQUEST ALLOCATED REQUEST ALLOCATED REQUEST ALLOCATED
Jr. A Attack n/a n/a n/a n/a n/a n/a
Jr. B n/a n/a n/a n/a n/a n/a
Minor Sports Groups Jan 15 Mar 15 Nov 30 Jan 15 n/a n/a
Seasonal
Jan 15 Mar 15 Nov 30 Jan 15 Feb 15 Mar 15
Organizations
Sept Upon Upon
Board of Education Oct. 15 n/a n/a
30 request request
Occasional/Commercial Jan 15 Mar 15 Nov 30 Jan 15 Feb 15 Mar 15
* Allocation timing is a goal and may be subject to change by City.
5.5 Conflict Resolution
Ice time conflicts that arise will be highlighted by the CSD. The CSD will
attempt to resolve the conflict in a manner consistent with the policy. Should
a conflict remain, the groups involved in the conflict will be invited to attend a
meeting chaired by the Community Services Committee. Each group will be
asked to submit in writing the rationale for their requirement of the ice time in
conflict. The following factors will guide the final decision:
• User group historical ice allocation.
ICE ALLOCATION POLICY -7- January 15, 2016
• The degree in which the user group ice time requests have been met,
apart from the ice time request in conflict and number of participants
affected.
• The age of the user group as it relates to the ice time in conflict as well
as residency.
• The sport requirements of the group as per Appendix C.
The Community Services Committee shall make a recommendation to City
Council regarding the conflict. The decision of City Council shall be final.
6.0 PROCESSING AND MANAGEMENT OF TOURNAMENTS AND
SPECIAL EVENTS
The City is committed to achieving a balance between recreational and
tournaments/special event use during the regular fall/winter ice season. New
tournaments will only be permitted where ice time permits in accordance with
the terms outlined in this policy. The goal of the CSD is to minimize the
impact of tournaments on regular programs and league play.
A complete list of tournaments is contained at Appendix D.
7.0 PROCESSING AND MANAGEMENT OF ICE APPLICATIONS AND
PERMITS
Controls must be in place to minimize the negative impacts that unused,
returned, amended and cancelled ice have on the arena system operation and
its users. As such the CSD will apply all guidelines outlined in this policy to
reasonably and responsibly manage unused ice or changing ice needs once
permits have been issued.
7.1 Signed Contract/Permit
The CSD will provide to the user, a contract/permit listing all ice time allocated
to the user for the season based on timing in Section 5.4. The signed
contract/permit is due to be returned a minimum of four (4) weeks after
receipt.
7.2 Changes to Signed Contract/Permit
The CSD will make every effort to accommodate ice allocation requests in
accordance with this policy. Users with overdue accounts may, at the
discretion of the CSD, have their ice time cancelled and/or lose their
ICE ALLOCATION POLICY -8- January 15, 2016
grandfathered status for the next season. Overdue accounts will be subject to
an interest penalty as per standard City rate. Once the CSD has received the
signed contract/permit, the user agrees that all times listed in the
contract/permit will be paid on the first day of each month, from the beginning
of the ice season to the end of the ice season, with no right of cancellation
except for the following:
a) If the user refuses to use the facilities due to unsuitable ice surface
conditions provided the Facilities Manager or staff on duty is in agreement,
or
b) If roads within the City are closed or police are warning people to stay off
roads within the City as confirmed by the CSD, or
c) If the City cancels ice due to holidays, safety concerns, mechanical
breakdowns, weather conditions or emergency closures, or
d) If the City cancels due to a significant or high profile event as per Section
7.6.
7.3 Transferred Ice/Ice Trades/Sub Leased Ice
The City is the sole authority for all ice times. The practice of transferring,
trading or sub-leasing ice between permit holders is NOT allowed.
It is recognized that last-minute changes to the intended use of the ice may
occur under infrequent and unforeseen circumstances. The City must be
aware of and be able to control the intended use of all ice permitted within its
facilities at all times. The CSD must be notified by the permit holder, even
after the occurrence, of any ice that was not used or was used by someone
other than the permit holder. In this event, the CSD will make every effort to
reallocate the cancelled ice time based on the priority outlined in this policy. If
this available ice time is not booked to another user, the original permit holder
will be responsible for payment of that ice time.
Failure to notify the CSD may result in termination of the permit and
cancellation of future bookings.
7.4 Permit Cancellation
Once an ice rental contract has been signed, the following cancellation policies
are in effect. The minimum amount of time that can be cancelled is one (1)
hour.
ICE ALLOCATION POLICY -9- January 15, 2016
If a user is unable to fulfill their seasonal commitment and regularly cancels ice
time requested, the City reserves the right to make a permanent adjustment
to the user’s next year allocation.
Organization Cancellation Period
Tournaments and 60 days written notice to the CSD in order for full
Special Events refund. A partial refund of 25% shall be given with 30
days written notice to the CSD. In this event, the
CSD will make every effort to reallocate the cancelled
ice time based on the priority outlined in this policy. In
either case, if the CSD is able to book the ice, a
refund will be provided.
Owen Sound Skating Club
For a maximum of two High Test days each calendar
year sanctioned by Skate Canada, the Owen Sound
Skating Club may cancel up to 20% of the booked ice
no later than 10 days prior to the test day.
Owen Sound Minor Hockey, Girls Hockey & Ringette
To promote tournaments, for the September Jr. Attack
Early Bird Tournament only, Owen Sound Minor
Hockey may cancel up to 20% of the ice time booked
no later than 21 days before the first day of the
tournament.
Occasional, and 30 days written notice to the CSD in order for full
Commercial Users and refund. Where the CSD receives less than 30 days
Board of Education written notice, a refund will only be given if the CSD is
able to rebook the ice less a $20 administration fee.
Minor Sport Groups, Prior to meeting the minimum seasonal commitment
Seasonal Clients in Section 5.2 of this policy, (22-24 consecutive weeks
to be completed between Sept.1 – Mar. 31) 30 days
written notice to the CSD is required to receive full
permit refund.
Following meeting the minimum seasonal commitment
in Section 5.2 of this policy, (22-24 consecutive weeks
to be completed between Sept.1 – Mar. 31) seven (7)
days written notice to the CSD is required to receive
full permit refund. Minor Sports groups may not
cancel non-prime ice unless a minimum of 10% is
maintained.
ICE ALLOCATION POLICY - 10 - January 15, 2016
Where a user regularly cancels an ice time using the
30 day cancellation policy, the City reserves the right
to adjust the permit and cancel this time for the
remainder of the season.
In either case, if the CSD receives less notice than is
required and is able to book the ice, a full refund will
still be provided
7.5 Program or Leisure Skate Cancellations
In order to minimize user frustration, dissatisfaction and other negative
impacts, the City will not cancel City programs and leisure skate times, with
the exception of the following:
i. Significant and high profile events as directed by Council
ii. Low registration in programs
iii. Emergency shut down situations or ice maintenance.
Where such cancellations are necessary, the CSD will make reasonable efforts
to notify users of such programs.
7.6 Permit Cancellations by the City of Owen Sound
The City reserves the right to reasonably postpone, reschedule or cancel any
permit due to various circumstances. The City reserves the right to cancel a
permit or portion of a permit without notice or refund should there be a breach
of conditions or regulations or should the City be of the opinion that the
facilities are not being used for the purpose contained in the application or for
a significant or high profile event as approved by Council.
8.0 GENERAL ICE MANAGEMENT
8.1 Ice Flood Schedules & Dressing Rooms
All ice booked consists of a 50 minute hour with the remaining 10 minutes for
resurfacing where applicable. The City requires that all groups supply ice use
schedules and flood requirements to the Facilities Supervisor or his designate
on a weekly basis during the season.
The City reserves the right to accept or modify ice flood requests to ensure
operational efficiencies.
The City reserves the right to allocate dressing rooms based on the number of
participants and/or teams using the ice and other uses occurring in the facility.
ICE ALLOCATION POLICY - 11 - January 15, 2016
8.2 Curfew Ice
The City reserves the right to curfew any games, including tournament games
to maintain the schedule submitted and will consider cancellation of any or all
permits if the user does not cooperate with implementation of this Ice
Allocation Policy.
Users are responsible to advise the CSD of any special requirements regarding
curfews at the time the schedules are submitted.
8.3 Temporary Ice Cancellations and Redistribution
In the event of a multi-day facility closure, the CSD will redistribute ice times
so that all ice users are impacted while certain types of ice use are protected
from cancellation over others. The City will employ the priorities and
procedures identified in this policy in the redistribution. The decision of the
City shall be final.
8.4 New Organization or Emerging Sport
When reasonable, the City will recognize a new ice organization or emerging
ice sport and will make reasonable effort to allocate ice time to enable it to
establish its programs and services in the City. Recognition and ice allocation
will occur once the conditions and criteria outlined in this policy are met and if
existing users will not be adversely impacted. New organizations/programs
will be accommodated only to provide for unmet community needs.
Where possible, the development of new programs or the expansion of groups
should be encouraged to be extensions of organizations already established
(i.e. creating umbrella organizations).
8.5 Opening Arena Outside of Standard Hours of Operation
The opening of arena facilities on statutory holidays when they are normally
closed, or beyond established operating hours (as defined by the Ice Allocation
Policy) will be considered only if the applicant agrees to pay for the full
operational costs for such an opening and pending the availability of staff.
Application does not guarantee approval. All ice will be at the prime time rate.
8.6 Last Minute Ice
The City, through the CSD, will offer last minute ice based on an approved City
policy at a reduced rate following the completion of the ice allocation to all
ICE ALLOCATION POLICY - 12 - January 15, 2016
users. The available ice can be viewed on-line
http://www.owensound.ca/play/last-minute-ice-rental.
The CSD will be able to offer these rates effective the Monday of each week.
The last minute ice will be sold on a first come, first serve basis. Appendix G
contains the Last Minute Ice procedure.
9.0 GENERAL ADMINISTRATION
9.1 All applicants and users must submit all requests for permit applications
(ice time), amendments and cancellations on City approved forms as per
Appendix E.
9.2 The City reserves the right to reject application and requests from users
who submit forms which are not complete or contain incorrect information.
9.3 Ice Allocation and Management Policy and Procedures Review
and Update
The Ice Allocation Policy will be reviewed every three (3) years, initiated by the
CSD.
9.4 Insurance Requirements for All Facility Users
The organization shall, at all times during which it is allocated ice time in the
City Recreational Facilities, arrange, pay for and keep in force and effect
Comprehensive General Liability Insurance on an “occurrence” basis including
personal injury, bodily injury and property damage protecting the Corporation
of the City of Owen Sound, its elected officials, its employees, agents and
contractors (hereinafter “Released Persons”) and the organization against all
claims for damage or injury including death to any person or persons, and for
damage to any property of the Released Persons or any public or private
property, howsoever caused including damage or loss by theft, breaking or
malicious damage, or any other loss for which the Released persons or the
organization may become liable resulting from the organization’s use of ice
time in the City facilities. Such policy shall be written with inclusive limits of
not less than Two Million Dollars ($2,000,000), shall contain a liability clause, a
severability of interest clause, shall be primary without calling into contribution
any other insurance available to the Released persons as additional insured
parties. The Corporation of the City of Owen Sound shall be named as an
additional insured.
The organization shall release each of the Released persons and waives any
rights, including rights of subrogation; it may have against them for
ICE ALLOCATION POLICY - 13 - January 15, 2016
compensation for any loss or damage occasioned by organization or loss of use
of property of the user.
The organization shall provide certificates of insurance showing the coverage
as required above to the CSD prior to first ice time booking. The certificates
shall include the obligation on the part of the issuer of the certificates to
endeavour to provide 30 days written notice of cancellation to the users. Upon
expiry, documents showing renewed coverage are again to be provided and
the organization will make policies available to the City for review from time to
time and in the event of a claim.
Purchase Insurance through the City
Users may purchase insurance through the City of Owen Sound if the group or
organization does not have the required Comprehensive General Liability
Insurance.
9.5 Payment and Fees
N.S.F. cheques may result in automatic cancellation of ice times booked and that
the current fee of the City for N.S.F. cheques will apply. At the discretion of the
City, no further ice time will be allowed until all outstanding accounts are paid to
the City.
Additional fees will be charged for ice rentals that exceed their allocated time as
outlined in the rental contract/permit based on the currently hour rate. This fee
will be automatically added to the permit/contract.
Payment Schedule
a) Minor Sports Groups, Seasonal Organizations, Board of Education:
• due at the beginning of the month as indicated on rental schedule unless
otherwise agreed upon by both parties.
• interest penalty of 1½ % per month will be charged for default of
payment
b) Occasional or Commercial Users:
• payable at time of booking the ice.
ICE ALLOCATION POLICY - 14 - January 15, 2016
APPENDIX A
ICE FACILITY HOURS OF OPERATION
FALL/WINTER
Bayshore Community Centre
September 1 – March 31 6:30 a.m. -
or later depending on midnight
playoff schedule for
Attack/Jr. B
Julie McArthur Julie McArthur Regional
Regional Recreation Recreation Centre – Pad B
Centre – Pad A
Sept 1-March 31 6:30 a.m. – mid Sept. 1 – 6:30 a.m.-
midnight March 31 midnight
(ice installed after Fall Fair as
demand warrants)
SPRING
Bayshore Community Centre Julie McArthur Regional
Recreation Centre – Pad A
Depending on playoff 6:30 a.m. - April 1 – June 30 6:30 a.m.-
schedule for Attack/Jr B midnight midnight
SUMMER
Bayshore Community Centre Julie McArthur Regional
Recreation Centre – Pad A
Not Applicable July 1 – Labour 6:30 a.m.-
Day midnight
HOLIDAY CLOSURES
Holiday Bayshore Julie McArthur Regional
Recreation Centre
New Year Open if Attack Game is TBA
Day scheduled
Family Day Open Open
Good Friday Closed Open
Easter Closed Open
Sunday
ICE ALLOCATION POLICY - 15 - January 15, 2016
Easter Open if Attack Game is Open
Monday scheduled
Labour Day Open Open
Thanksgiving Open Open
December Closed same time as approved Closed same time as approved
24 for City Hall for City hall
Christmas Closed Closed
Boxing Day alternate between the alternate between the
Bayshore & Julie McArthur Bayshore & – Julie McArthur
Regional Recreation Centre – Regional Recreation Centre– do
do not open until 12 noon not open until 12 noon
December Open Open (Family New Year’s Eve
31 celebration)
ICE ALLOCATION POLICY - 16 - January 15, 2016
APPENDIX B
MINOR SPORTS GROUPS
Owen Sound Minor Hockey
Owen Sound Skating Club
Owen Sound Ringette
Owen Sound Girl’s Hockey
ICE ALLOCATION POLICY - 17 - January 15, 2016
APPENDIX C
ICE ALLOCATION STANDARDS
MINOR HOCKEY
REP LEVEL
DIVISION HOURS OF ICE PER WEEK
RECOMMENDED
Novice – Pee Wee 3-4
Bantam – Midget 4-5
HOUSE LEAGUE LEVEL
Novice – Pee Wee 2
Bantam - Midget 2
At present, Owen Sound Minor Hockey has 6 teams Novice to Pee Wee, 5
teams Bantam to Midget in Rep Level. House League has 29 teams. Total
Registrants in 2015 - 529
OWEN SOUND RINGETTE
DIVISION HOURS OF ICE PER WEEK
RECOMMENDED
U8 (8 yrs & under) 2
U9 (9 yrs & under)
U10 (10 yrs & under)
U12 (12 yrs & under) 3
U14 (14 yrs & under)
U16 (16 yrs & under)
U19 (19 yrs & under)
2015 Owen Sound Ringette had 5 teams and a Learn to Skate group. Total
Registrants in 2015 – 34
OWEN SOUND GIRLS HOCKEY
REP LEVEL
DIVISION HOURS OF ICE PER WEEK
RECOMMENDED
Atom (9 & 10 yrs) 3- 4
PeeWee (11 & 12 yrs)
Bantam (13 & 14 yrs) 4-5
Midget (15 – 17 yrs)
Intermediate (18 yrs & under)
ICE ALLOCATION POLICY - 18 - January 15, 2016
HOUSE LEAGUE LEVEL
DIVISION HOURS OF ICE PER WEEK
RECOMMENDED
Atom (9 & 10 yrs) 2
PeeWee (11 & 12 yrs)
Bantam (13 & 14 yrs) 2
Midget (15 – 17 yrs)
Intermediate (18 yrs & under)
2015 Owen Sound Girls Hockey has 6 teams. Total Registrants in 2015 -
OWEN SOUND SKATING CLUB
DIVISION HOURS OF ICE PER WEEK
RECOMMENDED
Parent & Tot (2 – 4 yrs) 1/2
Jr. CanSkate (4 yrs) 1 (2 @ ½ hr sessions)
Sr. CanSkate (5 yrs & over) 2
Jr. PowerSkate (8 yrs & under) 1
Sr. PowerSkate (9 yrs & over)
Intermediate Figure 6
Senior Figure 7
Special Olympics 2
Total Registrants in 2015 - 133
ICE ALLOCATION POLICY - 19 - January 15, 2016
APPENDIX D
TOURNAMENTS & SPECIAL EVENTS
Owen Sound Minor Hockey Tournament
last weekend September
mid October
first weekend in November
Grey Bruce Ringette Tournament
last Saturday in February
Special Olympics Law Enforcement Benefit Hockey Game
Puffers Hockey Tournament
mid March
Men’s Recreation Hockey League Tournament
April
Sunday Mourners Easter Hockey Tournament
Owen Sound Skating Club Show & Carnival
AAA Hockey Tournament
Crone Cup
Land Force Central Area Training Centre – Charity Hockey Tournament
High School Hockey Championship
Owen Sound Girl’s Hockey
Broomball Tournaments
ICE ALLOCATION POLICY - 20 - January 15, 2016
APPENDIX E
CITY APPROVED FORMS
• Rental Contract
• Ice Request Form
• Amendment
• Cancellation
ICE ALLOCATION POLICY - 21 - January 15, 2016
APPENDIX F
SEASONAL ORGANIZATIONS
As at 2009
Butches Boys
Doctors *
Tom Gordon
Hope Grey Bruce **
Harry Kazarian **
Tom England (previously D. Manners)
Men’s Recreation League
Paul Osadzuk
Owen Sound Oldtimers
Puffers Hockey League
Mike Reilly **
Sunday Morning Hockey League
Teachers Hockey
The Make Beliefs
Michael Harris (previously Michael Todd)
Ed Twining **
Scott Davies **
Grey-Bruce Highlanders AAA Minor Hockey Association
* pre 9:00 p.m. weekday ice time
** daytime ice use
ICE ALLOCATION POLICY - 22 - January 15, 2016
APPENDIX G
LAST MINUTE ICE
Background
At its annual review of the City’s Ice Allocation Policy, it was determined that in
order to encourage the use of ice times that are currently not booked, Last
Minute Ice was added to the Ice Allocation Policy.
All other requirements of the City’s Ice Allocation Policy with respect to
conditions of use, insurance, etc apply to ice bookings booked as Last Minute
Ice.
Timing
Last Minute Ice is considered to be ice that is available within 24 hours of time
of booking. Last Minute Ice will not apply to statutory holidays unless the
facility is scheduled to be open.
Cost
$125 for prime and $100 for non prime (plus HST).
Booking and payment
During the weekdays, booking can be done at City Hall or by phone through
the Facility Booking Coordinator and Service Owen Sound staff in Financial
Services Department.
On weekends, same day rental can be done at the Julie McArthur Regional
Recreation Centre or at the Harry Lumley Bayshore Community Centre (Fall
and Winter).
Payment is required prior to use. A rental contract provided by the City must
be signed prior to use and proof of insurance must be provided.
Other conditions
i. Existing permits cannot be cancelled and replaced with LMI;
ii. LMI cannot be used to replace any cancelled ice;
ICE ALLOCATION POLICY - 23 - January 15, 2016
iii. LMI bookings are final and are non refundable;
iv. Payment is required at time of booking and prior to use;
v. LMI bookings are for minimum of 1 hour increments;
vi. The City reserves the right to limit LMI bookings where it is considered
to be used for profit or gain or is being abused to replace or in the
place of a regular ice booking;
vii. LMI is booked on a first come, first serve basis.
viii. It is recommended that LMI be considered available at any time, prime
or non-prime hours when the facility is normally in operation.
ix. Last Minute Ice will not apply to statutory holidays unless the facility is
scheduled to be open.
x. The City reserves the right to cancel or amend the implementation of
LMI at any time at its discretion.
ICE ALLOCATION POLICY - 24 - January 15, 2016
---
Attachment: Attachment 2 - Sample Fall Winter Ice Allocation Schedule.pdf
Source: https://helpos.ca/attachments/da7deb41e74a726dba67886f865f0f068f49f45501d096c252e276a18e6ccc44/8-a-1-3-attachment-2-sample-fall-winter-ice-allocation-schedule-pdf.pdf
Monday Tuesday Wednesday Thursday Friday Saturday Sunday
Bayshore RRC East RRC West Bayshore RRC East RRC West Bayshore RRC East RRC West Bayshore RRC East RRC West Bayshore RRC East RRC West Bayshore RRC East RRC West Bayshore RRC East RRC West
6:00 6:00 6:00 6:00 6:00 6:00 6:00
6:15 6:15 6:15 6:15 6:15 6:15 6:15
6:30 6:30 6:30 6:30 6:30 6:30 6:30
6:45 6:45 6:45 6:45 6:45 6:45 6:45
7:00 7:00 7:00 7:00 7:00 7:00 7:00
7:15 7:15 7:15 7:15 7:15 7:15 7:15
7:30 7:30 7:30 7:30 7:30 7:30 7:30
7:45 7:45 7:45 7:45 7:45 7:45 7:45
8:00 8:00 8:00 8:00 8:00 8:00 8:00
8:15 8:15 8:15 8:15 8:15 8:15 8:15
8:30 8:30 8:30 8:30 8:30 8:30 8:30
8:45 8:45 8:45 8:45 8:45 8:45 8:45
9:00 9:00 9:00 9:00 9:00 9:00 9:00
9:15 9:15 9:15 9:15 9:15 9:15 9:15
9:30 9:30 9:30 9:30 9:30 9:30 9:30
9:45 9:45 9:45 9:45 9:45 9:45 9:45
10:00 10:00 10:00 10:00 10:00 10:00 10:00
10:15 10:15 10:15 10:15 10:15 10:15 10:15
10:30 10:30 10:30 10:30 10:30 10:30 10:30
10:45 10:45 10:45 10:45 10:45 10:45 10:45
11:00 11:00 11:00 11:00 11:00 11:00 11:00
11:15 11:15 11:15 11:15 11:15 11:15 11:15
11:30 11:30 11:30 11:30 11:30 11:30 11:30
11:45 11:45 11:45 11:45 11:45 11:45 11:45
12:00 12:00 12:00 12:00 12:00 12:00 12:00
12:15 12:15 12:15 12:15 12:15 12:15 12:15
12:30 12:30 12:30 12:30 12:30 12:30 12:30
12:45 12:45 12:45 12:45 12:45 12:45 12:45
1:00 1:00 1:00 1:00 1:00 1:00 1:00
1:15 1:15 1:15 1:15 1:15 1:15 1:15
1:30 1:30 1:30 1:30 1:30 1:30 1:30
1:45 1:45 1:45 1:45 1:45 1:45 1:45
2:00 2:00 2:00 2:00 2:00 2:00 2:00
2:15 2:15 2:15 2:15 2:15 2:15 2:15
2:30 2:30 2:30 2:30 2:30 2:30 2:30
2:45 2:45 2:45 2:45 2:45 2:45 2:45
3:00 3:00 3:00 3:00 3:00 3:00 3:00
3:15 3:15 3:15 3:15 3:15 3:15 3:15
3:30 3:30 3:30 3:30 3:30 3:30 3:30
3:45 3:45 3:45 3:45 3:45 3:45 3:45
4:00 4:00 4:00 4:00 4:00 4:00 4:00
4:15 4:15 4:15 4:15 4:15 4:15 4:15
4:30 4:30 4:30 4:30 4:30 4:30 4:30
4:45 4:45 4:45 4:45 4:45 4:45 4:45
5:00 5:00 5:00 5:00 5:00 5:00 5:00
5:15 5:15 5:15 5:15 5:15 5:15 5:15
5:30 5:30 5:30 5:30 5:30 5:30 5:30
5:45 5:45 5:45 5:45 5:45 5:45 5:45
6:00 6:00 6:00 6:00 6:00 6:00 6:00
6:15 6:15 6:15 6:15 6:15 6:15 6:15
6:30 6:30 6:30 6:30 6:30 6:30 6:30
6:45 6:45 6:45 6:45 6:45 6:45 6:45
7:00 7:00 7:00 7:00 7:00 7:00 7:00
7:15 7:15 7:15 7:15 7:15 7:15 7:15
7:30 7:30 7:30 7:30 7:30 7:30 7:30
7:45 7:45 7:45 7:45 7:45 7:45 7:45
8:00 8:00 8:00 8:00 8:00 8:00 8:00
8:15 8:15 8:15 8:15 8:15 8:15 8:15
8:30 8:30 8:30 8:30 8:30 8:30 8:30
8:45 8:45 8:45 8:45 8:45 8:45 8:45
9:00 9:00 9:00 9:00 9:00 9:00 9:00
9:15 9:15 9:15 9:15 9:15 9:15 9:15
9:30 9:30 9:30 9:30 9:30 9:30 9:30
9:45 9:45 9:45 9:45 9:45 9:45 9:45
10:00 10:00 10:00 10:00 10:00 10:00 10:00
10:15 10:15 10:15 10:15 10:15 10:15 10:15
10:30 10:30 10:30 10:30 10:30 10:30 10:30
10:45 10:45 10:45 10:45 10:45 10:45 10:45
11:00 11:00 11:00 11:00 11:00 11:00 11:00
11:15 11:15 11:15 11:15 11:15 11:15 11:15
11:30 11:30 11:30 11:30 11:30 11:30 11:30
11:45 11:45 11:45 11:45 11:45 11:45 11:45
12:00 12:00 12:00 12:00 12:00 12:00 12:00
Monday Tuesday Wednesday Thursday Friday Saturday Sunday
Bayshore RRC East RRC West Bayshore RRC East RRC West Bayshore RRC East RRC West Bayshore RRC East RRC West Bayshore RRC East RRC West Bayshore RRC East RRC West Bayshore RRC East RRC West
6:00 6:00 OSMHG OSMHG 6:00 6:00 OSMHG OSMHG 6:00 6:00 6:00
6:15 6:15 6:15 6:15 6:15 6:15 6:15
6:30 OSMHG OSMHG 6:30 OSMHG 6:30 OSMHG 6:30 OSMHG 6:30 OSMHG OSMHG 6:30 6:30
6:45 6:45 6:45 6:45 6:45 6:45 6:45
7:00 7:00 OSMHG OSMHG 7:00 7:00 OSMHG OSMHG 7:00 7:00 OSMHG 7:00
7:15 7:15 7:15 7:15 7:15 7:15 7:15
7:30 7:30 7:30 7:30 7:30 7:30 OSMHG 7:30
7:45 7:45 7:45 7:45 7:45 7:45 7:45
8:00 8:00 8:00 8:00 8:00 8:00 8:00
8:15 8:15 8:15 8:15 8:15 8:15 8:15
8:30 8:30 8:30 8:30 8:30 8:30 8:30
8:45 8:45 8:45 8:45 8:45 8:45 8:45
9:00 9:00 9:00 9:00 9:00 9:00 9:00
9:15 9:15 9:15 9:15 9:15 9:15 9:15
9:30 9:30 9:30 9:30 9:30 9:30 9:30 OSMHG
9:45 9:45 9:45 9:45 9:45 9:45 9:45
10:00 10:00 10:00 10:00 10:00 10:00 10:00
10:15 10:15 10:15 10:15 10:15 10:15 10:15
10:30 10:30 10:30 10:30 10:30 10:30 10:30
10:45 10:45 10:45 10:45 10:45 10:45 10:45
11:00 11:00 11:00 11:00 11:00 11:00 11:00
11:15 11:15 11:15 11:15 11:15 11:15 11:15
11:30 11:30 11:30 11:30 11:30 11:30 11:30 OSMHG
11:45 11:45 11:45 11:45 11:45 11:45 11:45
12:00 12:00 12:00 12:00 12:00 12:00 OSMHG 12:00 OSMHG
12:15 12:15 12:15 12:15 12:15 12:15 12:15
12:30 12:30 12:30 12:30 12:30 12:30 OSMHG 12:30
12:45 12:45 12:45 12:45 12:45 12:45 12:45
1:00 1:00 1:00 1:00 1:00 1:00 1:00
1:15 1:15 1:15 1:15 1:15 1:15 1:15
1:30 1:30 1:30 1:30 1:30 1:30 1:30
1:45 1:45 1:45 1:45 1:45 1:45 1:45
2:00 2:00 2:00 2:00 2:00 2:00 2:00
2:15 2:15 2:15 2:15 2:15 2:15 2:15
2:30 2:30 2:30 2:30 2:30 2:30 2:30
2:45 2:45 2:45 2:45 2:45 2:45 2:45
3:00 3:00 3:00 3:00 3:00 3:00 3:00
3:15 3:15 3:15 3:15 3:15 3:15 3:15
3:30 3:30 3:30 3:30 3:30 3:30 3:30
3:45 3:45 3:45 3:45 3:45 3:45 3:45
4:00 4:00 4:00 4:00 4:00 4:00 4:00
4:15 4:15 4:15 4:15 4:15 4:15 4:15
4:30 4:30 4:30 4:30 4:30 4:30 4:30
4:45 4:45 OSMHG 4:45 4:45 OSMHG 4:45 4:45 4:45
5:00 5:00 5:00 5:00 5:00 5:00 5:00
5:15 OSMHG 5:15 5:15 OSMHG 5:15 5:15 5:15 5:15
5:30 5:30 OSMHG 5:30 OSMHG 5:30 5:30 OSMHG OSMHG 5:30 5:30
5:45 5:45 5:45 5:45 5:45 5:45 5:45
6:00 6:00 6:00 6:00 6:00 6:00 6:00 OSMHG
6:15 6:15 6:15 6:15 6:15 6:15 6:15
6:30 6:30 6:30 6:30 6:30 6:30 6:30
6:45 6:45 6:45 6:45 6:45 6:45 6:45
7:00 7:00 7:00 7:00 7:00 7:00 7:00
7:15 7:15 7:15 7:15 7:15 7:15 7:15
7:30 7:30 7:30 7:30 7:30 7:30 7:30
7:45 7:45 7:45 7:45 7:45 7:45 7:45
8:00 8:00 8:00 8:00 8:00 OSMHG 8:00 8:00
8:15 8:15 8:15 8:15 8:15 8:15 8:15
8:30 OSMHG 8:30 8:30 8:30 8:30 8:30 8:30
8:45 8:45 8:45 8:45 8:45 8:45 8:45
9:00 9:00 9:00 9:00 9:00 9:00 9:00
9:15 9:15 9:15 9:15 9:15 9:15 9:15
9:30 9:30 9:30 9:30 9:30 9:30 9:30
9:45 9:45 9:45 9:45 9:45 9:45 9:45
10:00 10:00 10:00 10:00 10:00 10:00 10:00
10:15 10:15 10:15 10:15 10:15 10:15 10:15
10:30 10:30 10:30 10:30 10:30 10:30 10:30
10:45 10:45 10:45 10:45 10:45 10:45 10:45
11:00 11:00 11:00 11:00 11:00 11:00 11:00
11:15 11:15 11:15 11:15 11:15 11:15 11:15
11:30 11:30 11:30 11:30 11:30 11:30 11:30
11:45 11:45 11:45 11:45 11:45 11:45 11:45
12:00 12:00 12:00 12:00 12:00 12:00 12:00
5.5P 9P 7.5P 4.5P 8.75P 23.75 16.25
2NP 5NP 1NP 5NP 2NP
U10A 3 U4 1
U11A 3 U5 1 Current - 17% NP
U11B 3 U6 1 P NP
U12A 3 U7-1 2 Monday 5.5 2
U13A 3 U7-2 2 Tuesday 9 5
U13B 3 U8-1 2 Wednesday 7.5 1
U14A 4 U8-1 2 Thursday 4.5 5
U15A 4 U9 Red 2 Friday 8.75 2
U15B 4 U9 White MD 2 Saturday 23.75
U16A 4 U11 Red 2 Sunday 16.25 85
U16B 4 U11 Gold 2 75.25 15 90.25
U18A 4 U11 White 2
U18B 4 U13 Red 2
46 U13 Gold 2
U13 White 2
Clinics ? U15 Red 2 Based on 2025 Teams 85
U15 Gold 2
U18 Red 2
U18 Gold 2
U18 White 2
U18 Black 2
Monday Tuesday Wednesday Thursday Friday Saturday Sunday
Bayshore RRC East RRC West Bayshore RRC East RRC West Bayshore RRC East RRC West Bayshore RRC East RRC West Bayshore RRC East RRC West Bayshore RRC East RRC West Bayshore RRC East RRC West
6:00 6:00 6:00 6:00 6:00 6:00 6:00
6:15 6:15 6:15 6:15 6:15 6:15 6:15
6:30 OSGH 6:30 6:30 OSGH 6:30 6:30 6:30 6:30
6:45 6:45 6:45 6:45 6:45 6:45 6:45
7:00 7:00 7:00 7:00 7:00 7:00 7:00
7:15 7:15 7:15 7:15 7:15 7:15 7:15
7:30 7:30 7:30 7:30 7:30 7:30 7:30
7:45 7:45 7:45 7:45 7:45 7:45 7:45
8:00 8:00 8:00 8:00 8:00 8:00 8:00
8:15 8:15 8:15 8:15 8:15 8:15 8:15
8:30 8:30 8:30 8:30 8:30 8:30 8:30
8:45 8:45 8:45 8:45 8:45 8:45 8:45
9:00 9:00 9:00 9:00 9:00 9:00 OSGH 9:00
9:15 9:15 9:15 9:15 9:15 9:15 9:15
9:30 9:30 9:30 9:30 9:30 9:30 9:30
9:45 9:45 9:45 9:45 9:45 9:45 9:45
10:00 10:00 10:00 10:00 10:00 10:00 10:00
10:15 10:15 10:15 10:15 10:15 10:15 10:15
10:30 10:30 10:30 10:30 10:30 10:30 10:30
10:45 10:45 10:45 10:45 10:45 10:45 10:45
11:00 11:00 11:00 11:00 11:00 11:00 OSGH 11:00
11:15 11:15 11:15 11:15 11:15 11:15 11:15
11:30 11:30 11:30 11:30 11:30 11:30 OSGH 11:30
11:45 11:45 11:45 11:45 11:45 11:45 11:45 OSGH
12:00 12:00 12:00 12:00 12:00 12:00 12:00
12:15 12:15 12:15 12:15 12:15 12:15 12:15
12:30 12:30 12:30 12:30 12:30 12:30 12:30
12:45 12:45 12:45 12:45 12:45 12:45 12:45
1:00 1:00 1:00 1:00 1:00 1:00 1:00
1:15 1:15 1:15 1:15 1:15 1:15 1:15
1:30 1:30 1:30 1:30 1:30 1:30 1:30
1:45 1:45 1:45 1:45 1:45 1:45 1:45
2:00 2:00 2:00 2:00 2:00 2:00 2:00
2:15 2:15 2:15 2:15 2:15 2:15 OSGH 2:15
2:30 2:30 2:30 2:30 2:30 2:30 2:30
2:45 2:45 2:45 2:45 2:45 2:45 2:45
3:00 3:00 3:00 3:00 3:00 3:00 3:00
3:15 3:15 3:15 3:15 3:15 3:15 3:15
3:30 3:30 3:30 3:30 3:30 3:30 3:30
3:45 3:45 3:45 3:45 3:45 3:45 3:45
4:00 4:00 4:00 4:00 4:00 4:00 4:00
4:15 4:15 4:15 4:15 4:15 4:15 4:15
4:30 OSGH 4:30 OSGH 4:30 OSGH 4:30 OSGH 4:30 4:30 4:30
4:45 4:45 4:45 4:45 4:45 4:45 4:45
5:00 OSGH 5:00 5:00 5:00 5:00 5:00 5:00
5:15 5:15 5:15 5:15 5:15 5:15 5:15
5:30 5:30 5:30 5:30 OSGH 5:30 5:30 5:30
5:45 5:45 5:45 5:45 5:45 OSGH 5:45 5:45
6:00 6:00 6:00 6:00 6:00 6:00 6:00
6:15 6:15 6:15 6:15 6:15 6:15 6:15
6:30 6:30 6:30 6:30 6:30 6:30 6:30
6:45 6:45 6:45 6:45 6:45 6:45 6:45
7:00 7:00 7:00 7:00 7:00 OSGH 7:00 7:00
7:15 7:15 7:15 7:15 7:15 7:15 7:15
7:30 7:30 7:30 7:30 7:30 7:30 7:30
7:45 7:45 7:45 7:45 7:45 7:45 7:45
8:00 8:00 8:00 8:00 8:00 8:00 8:00
8:15 8:15 8:15 OSGH 8:15 8:15 8:15 8:15
8:30 8:30 8:30 8:30 8:30 8:30 8:30
8:45 8:45 8:45 8:45 8:45 8:45 8:45
9:00 9:00 9:00 9:00 9:00 9:00 9:00
9:15 9:15 9:15 9:15 9:15 9:15 9:15
9:30 9:30 9:30 9:30 9:30 9:30 9:30
9:45 9:45 9:45 9:45 9:45 9:45 9:45
10:00 10:00 10:00 10:00 10:00 10:00 10:00
10:15 10:15 10:15 10:15 10:15 10:15 10:15
10:30 10:30 10:30 10:30 10:30 10:30 10:30
10:45 10:45 10:45 10:45 10:45 10:45 10:45
11:00 11:00 11:00 11:00 11:00 11:00 11:00
11:15 11:15 11:15 11:15 11:15 11:15 11:15
11:30 11:30 11:30 11:30 11:30 11:30 11:30
11:45 11:45 11:45 11:45 11:45 11:45 11:45
12:00 12:00 12:00 12:00 12:00 12:00 12:00
8P 4.5P 2.5P 8.25P 4.5P 9.75P 6.25P
2NP
U9B 2 U11 AA 3 Current - 15% NP
U9C 2 U11 BB 3 P NP
U9HL Yellow 2 U13 AA 3 Monday 8
U9 HL Blue 2 U13 BB 3 Tuesday 4.5
U11C 2 U15 AA 4 Wednesday 2.5 2
U11 HL 2 U15 ABB 4 Thursday 8.25
U13 C 2 U18 AA 4 Friday 4.5
U15 C 2 U18 BB 4 Saturday 4.75 5
U18 C/HL 2 U22 A 4 Sunday 6.25 0
18 32 38.75 7 45.75
Clinics ?
Based on 2025 Teams 50
---
Attachment: Attachment 3 - Tournament Listing.pdf
Source: https://helpos.ca/attachments/120e1c3a8bacbdec8263c78a15b83610d137b7e4bcaf9da0aa95c7e7a76006ce/8-a-1-4-attachment-3-tournament-listing-pdf.pdf
Tournament/Event Listing
Concert – Thursday, October 8, 2026
OSMHG - Silver Stick (U10A-U16A) - October 23-25th, 2026
OSGH - Northern lights tournament Nov 20-22nd, 2026
Concert - Sunday, November 22, 2026
OSMHG -Jamboree (U7/U8 and U7 Select/U8 Select) - December 12 & 13, 2026
OHL Top Prosects Games – January 20, 2027
OSMHG - Family Day Silver Stick (U9 and U9MD) - February 13-15th, 2027
Provincial Broomball Tournament – March 12-14, 2027
OSMHG - Barb Downey Memorial LL (U11 - U18) - March 19-21st, 2027
8.b Facility Bookings and Community Programs
Council considered agenda item 8.b regarding facility bookings and community programmes.
Agenda item 8.b: Facility Bookings and Community Programs
8.b.1 Report CS-26-091 from the Facilities Booking Coordinator Re: City of Owen Sound Community Ambassador Award
The Community Services Committee recommends that City Council approve draft criteria for the new Community Ambassador Award recognizing individuals enhancing Owen Sound's reputation. The proposal establishes a biannual award with an annual operating budget of $1,000 and outlines eight core requirements including positive representation, civic pride, and community impact. A draft scoring tool evaluates nominees on specific categories such as leadership and alignment with City values using a ten-point rating scale. The report notes that all 17 initial nominees listed in the draft criteria received a score of zero and were marked as not eligible. Staff is directed to finalize award forms for 2027 and integrate this recognition into the annual Volunteer Award process beginning that year.
Community Services Committee Recommends City Council Approve Draft Criteria for the New
The Community Services Committee recommends City Council approve draft criteria for the new Community Ambassador Award, which recognizes individuals or groups enhancing Owen Sound's reputation locally and internationally. Staff is directed to finalize award forms for 2027 and integrate this recognition into the annual Volunteer Award process beginning that year.
Draft Criteria for Owen Sound Ambassador Award
The report proposes a biannual City of Owen Sound Community Ambassador Award recognizing individuals or groups who positively represent the city through tourism, sport, business, or other activities. Ineligible nominees include current Council members acting in official duties, City employees performing paid work, political campaign contributors, self-nominations without approval, and previous recipients within five years unless achievements differ substantially. The program includes a framed certificate, trophy, gift, website recognition, and media advisory, with an annual operating budget of $1000 established by Council. A draft scoring tool evaluates nominees on positive representation (25%), community impact (25%), civic pride (20%), leadership (15%), and alignment with City values (15%).
Facilities Booking Coordinator Reported on Draft Criteria for the City
The Facilities Booking Coordinator reported on draft criteria for the City of Owen Sound Community Ambassador Award, outlining eight core requirements including positive representation and civic pride.
All 17 Ambassadors Marked Not Eligible
The Facilities Booking Coordinator reported that all 17 nominees listed in the draft criteria for the City of Owen Sound Community Ambassador Award received a score of zero and were marked as not eligible.
Draft Scoring Guidelines for Owen Sound Ambassador Award
The Facilities Booking Coordinator presented draft scoring guidelines for the City of Owen Sound Community Ambassador Award, detailing eight core criteria and a ten-point rating scale.
Agenda item 8.b.1: Report CS-26-091 from the Facilities Booking Coordinator Re: City of Owen Sound Community Ambassador Award
---
Attachment: City of Owen Sound Community Ambassador Award - CS-26-091.pdf
Source: https://helpos.ca/attachments/38a6732703202bd1e848e8acac95d1fa98d4f1cadadae62815e88efc81850e5e/8-b-1-1-city-of-owen-sound-community-ambassador-award-cs-26-091-pdf.pdf
Staff Report
Report To: Community Services Committee
Report From: Andy O’Leary, Facilities Booking Coordinator
Meeting Date: September 23, 2026
Report Code: CS-26-091
Subject: City of Owen Sound Community Ambassador Award
Recommendations:
THAT in consideration of Staff Report CS-26-091 respecting the City of Owen
Sound Community Ambassador Award, the Community Services Committee
recommends that City Council:
1. Approve the draft criteria for a Community Ambassador award as
outlined in the report;
2. Direct staff to finalize the award criteria and necessary forms for
2027; and
3. Direct staff to include the Community Ambassador Award in the
annual Volunteer Award process beginning in 2027.
Highlights:
The City of Owen Sound has recognized volunteers from our
community for almost 45 years. In 2026, Council suggested adding
a Community Ambassador Award to expand the current Volunteer
Awards.
The Ambassador Award Recipient would be formally recognized
alongside the recipients of the volunteer awards at a City Council
meeting. The Community Ambassador Award would be presented
bi-annually in the opposite year as the Owen Sound Celebrates
Arts, Culture and Volunteers.
Staff Report CS-26-091: City of Owen Sound Community Ambassador Award
Vision 2050 - Strategic Plan Alignment:
Strategic Plan Priority: The recommendation contributes to core service
delivery or a corporate initiative that enables service delivery for one or more
strategic priorities.
Previous Report/Authority:
At its meeting held on January 26, 2026, City Council passed resolution no.
R-260126-010a as follows:
"WHEREAS awards in municipalities recognize the individuals, groups or
businesses for their significant contributions and impact to the
community; AND WHEREAS these community recognition awards
acknowledge contributions which have represented the municipality
positively in areas of arts, philanthropy, economic and business
development, education, entertainment, and athletics;
NOW THEREFORE BE IT RESOLVED THAT City Council directs staff to
bring forward a report in 2026, prior to the consideration of the 2027
Award Recognition nomination and selection process, regarding:
1. Potential components of a Community Ambassador Award; and
2. An award program review, aligning with the Vision 2050 Strategic
Plan."
Background:
For almost 45 years, the City of Owen Sound has been recognizing
volunteers from community groups and organizations who have made a
significant contribution to the quality of life in the City of Owen Sound by
annually awarding a Volunteer of the Year, and Senior of the Year.
Since 1994, the Committee has also recommended to Council an individual
whose name is submitted to the Ontario Government for the “Senior of the
Year” Award. This award provides Municipalities with an annual opportunity
to honor an outstanding local senior. Recipients are individuals who, after
age 65, have enriched the community’s social, cultural, or civic life without
personal or financial gain.
In 2018, a Youth Volunteer of the Year was added for volunteers 21 years of
age and under. This award recognizes youth who have positively impacted
the City through volunteering but may not yet have the years of experience
Staff Report CS-26-091: City of Owen Sound Community Ambassador Award
the Volunteer of the Year award winners traditionally have. A scoring tool is
used to score and make a recommendation to Council.
In 2025, the Volunteer of the Year award was renamed “The Jan
Chamberlain Volunteer of the Year”. Ms. Chamberlain was a former City
Councillor who exemplified what it meant to be a community leader,
volunteering her time on countless project with many community groups and
organizations. Jan was the recipient of the Volunteer of the Year Award in
2008 and the Senior of the Year Award in 2021.
In 2026, Council requested that staff bring forward a report regarding the
potential components of a Community Ambassador Award.
This report provides an outline of the award, draft criteria, and suggested
process.
Analysis and Options:
Draft Owen Sound Community Ambassador Award
The purpose of the City of Owen Sound Ambassador Award is to recognize an
individual, group, organization, business, or team that has made an
outstanding contribution to promoting, representing, or enhancing the
reputation of the City of Owen Sound locally, regionally, provincially,
nationally, or internationally.
The award would honour those who act as positive ambassadors for the
community through leadership, achievement, advocacy, innovation,
hospitality, service, or representation that brings recognition, pride,
investment, participation, or goodwill to Owen Sound.
The City already recognizes volunteers and contributors to arts and culture.
The Ambassador Award will fill a different recognition space by focusing on
community representation and reputational impact. This award will recognize
those who elevate Owen Sound’s profile or contribute to civic pride in ways
that may not fit within the existing volunteer or cultural award categories.
This award will recognize broader contributions, including tourism, sport,
business, community leadership, public service, innovation, environmental
stewardship, education, reconciliation, inclusion, heritage, events, or other
activities that bring positive attention to the City.
Staff Report CS-26-091: City of Owen Sound Community Ambassador Award
Draft Award Criteria
Award nominees do not need to reside in Owen Sound, provided their actions
have had a clear and positive impact on the City’s reputation, visibility, or
community well-being.
Nominees may include any of the following:
Individual: A resident, former resident, or person with a meaningful
connection to Owen Sound.
Group or team: An informal group, committee, team, or collective.
Organization: A not-for-profit, community organization, institution, or
association.
Business: A local business or enterprise that has positively
represented Owen Sound.
Youth Nominee: Eligible, provided the contribution aligns with the award
purpose.
Senior Nominee: Eligible, provided the contribution aligns with the award
purpose.
Nominees may have demonstrated or represented any of the following:
Has represented Owen Sound in a positive, respectful, and
meaningful way at a local, regional, provincial, national, or
international level.
Has helped raise awareness of Owen Sound as a desirable place to
live, visit, invest, create, learn, compete, or participate.
Has inspired pride among residents and strengthened the
community’s identity, reputation, or sense of belonging.
Has demonstrated leadership, excellence, or achievement in a field
or activity that reflects positively on the City.
Has contributed to the social, cultural, recreational, environmental,
economic, or civic well-being of Owen Sound.
Has demonstrated conduct that reflects the City’s values of
inclusion, respect, accessibility, equity, reconciliation, and
community-mindedness.
Has either made a sustained contribution over time or achieved a
significant one-time accomplishment that brought recognition or
benefit to Owen Sound.
Staff Report CS-26-091: City of Owen Sound Community Ambassador Award
Has acted as a positive role model and helped build goodwill within
or beyond the community.
To preserve the integrity of the award, the following are ineligible.
Current members of Council, for activities performed as part of
their elected duties;
Current City employees, for activities performed as part of their
paid employment;
Individuals or organizations whose contribution is primarily political,
partisan, or campaign-related;
Self-nominations, unless Council chooses to allow them;
Nominees whose actions are inconsistent with the intent of the
award or could reasonably bring the City into disrepute;
Previous recipients of the Ambassador Award within a defined
period, such as five years, unless the new nomination is for a
substantially different achievement.
Council may wish to allow City employees or elected officials to be nominated
only for contributions clearly outside their official duties.
A draft nomination form is attached to this report.
Draft Scoring Tool
Suggested
Evaluation Area Description
Weight
Positive Representation of Demonstrated promotion or
25%
Owen Sound representation of the City
Benefit to residents, visitors, businesses,
Community Impact 25%
organizations, or the broader community
Contribution to community pride, identity,
Civic Pride and Reputation 20%
visibility, or goodwill
Leadership, Achievement, Demonstrated excellence, initiative,
15%
or Innovation leadership, or distinction
Inclusion, respect, accessibility, equity,
Alignment with City Values 15%
reconciliation, and positive conduct
Total 100%
Staff Report CS-26-091: City of Owen Sound Community Ambassador Award
The Community Ambassador Award would be presented biannually in the
opposite year as the Arts and Culture Awards. This will assist in maintaining
the prestige of the award and avoid creating an expectation that it must be
awarded every year, regardless of nomination quality.
Similar to the volunteer award, recipients of the Ambassador Award would
receive a framed certificate from the City, Bruce Grey MP, Bruce Grey MPP, a
trophy/plaque, and a small gift. Recognition would be posted on the City’s
website and included in a media advisory.
Similar to the Volunteer of the Year Program, the Community Services
Committee could serve to review the nominations and make a
recommendation to Council regarding the recipient.
Resource Alignment:
Financial Resources
Council should establish an annual operating budget amount to support the
award of $1000.
Human Resources
Staff time and committee time would be required to finalize the development
of the program, promote applications, adjudicate the nominations and
prepare for the presentation of the award.
Time and Scheduling
This project would be added to staff’s workplan in 2027 with the first award
being done in 2027.
Technology and Infrastructure
The City’s website would be used to host information regarding the
Ambassador Award, criteria, nominations and past recipients.
Climate and Environmental Impacts:
There are no anticipated climate or environmental impacts.
Communication and Engagement:
Information will be circulated to the public through the City’s website, social
media platforms and a media release. Nomination forms would be forwarded
Staff Report CS-26-091: City of Owen Sound Community Ambassador Award
to community groups and organizations as well as local schools to promote
each award. School Principals, minor sport organizations and community
groups also receive this information.
Following the awards ceremony, a media advisory would be distributed to
notify members of the public.
Report Developed in Consultation With:
Briana Bloomfield, City Clerk
Aidan Ware, Director and Chief Curator, TOM
Viveca Gravel, Community Development Coordinator
Jennifer Wright, Events Coordinator
Michelle Prescott, Corporate Services Facilitator
Attachments:
1. Attachment 1 – DRAFT Community Ambassador Criteria
2. Attachment 2 – DRAFT Community Ambassador Scoring Tool
Reviewed by:
Ryan Gowan, Manager of Arena Operations
Pamela Coulter, Director of Community Services
Submission approved by:
Tim Simmonds, City Manager
For more information on this report, please contact Andy O’Leary, Facilities
Booking Coordinator at aoleary@owensound.ca or 519-376-4440 ext. 1255.
Staff Report CS-26-091: City of Owen Sound Community Ambassador Award
---
Attachment: Attachment 1 - DRAFT Community Ambassador Criteria.pdf
Source: https://helpos.ca/attachments/e8fb9b6c82745c5662988ab296e6a1ddc5d2140ad404e19cd5426eb2e9048392/8-b-1-2-attachment-1-draft-community-ambassador-criteria-pdf.pdf
Owen Sound Ambassador of the Year Award
Nomination Form
Thank you for taking the time to nominate an exceptional individual, group, organization or business for the Owen Sound Ambassador of the
Year Award.
The Owen Sound Ambassador of the Year Award recognizes those who have made an outstanding contribution to promoting, representing or
enhancing the reputation of the City of Owen Sound.
An Ambassador may have made their contribution through tourism, sport, business, community leadership, public service, innovation,
environmental stewardship, education, reconciliation, inclusion, heritage, events or other activities that bring positive attention to Owen Sound.
The award recognizes contributions that create recognition, pride, participation, investment, opportunity or goodwill for the community.
Nominations are open until [DATE] at 4:30 p.m.
Please note that the information you provide in this form is the only material reviewed by the Selection Committee. No additional research or
external information will be considered. For this reason, detailed and thoughtful responses are essential.
Nominations will be evaluated based on the nominee's demonstrated contribution to representing and enhancing Owen Sound, including but
not limited to:
• Positive representation of Owen Sound
• Impact on the Owen Sound community
• Contribution to community pride and the City's reputation
• Leadership, achievement or innovation
• Raising awareness or visibility of Owen Sound
• Demonstrated inclusion, respect and community-mindedness
• The significance, uniqueness or lasting nature of the contribution
Your careful and complete submission helps ensure deserving Ambassadors receive the recognition they have earned. Please provide as
much detail as possible.
Thank you for helping us recognize those who make Owen Sound a community to be proud of.
Award Criteria
Please read the award criteria before completing.
Purpose:
• To recognize an individual, group, organization or business that has made an outstanding contribution to promoting, representing or
enhancing the reputation of the City of Owen Sound.
Criteria:
• Positive Representation of Owen Sound: Has represented Owen Sound in a positive, respectful and meaningful way at a local, regional,
provincial, national or international level.
• Enhanced Community Profile: Has helped raise awareness of Owen Sound as a desirable place to live, visit, invest, create, learn, compete or
participate.
• Contribution to Civic Pride: Has inspired pride among residents and strengthened the community's identity, reputation or sense of belonging.
• Leadership or Achievement: Has demonstrated leadership, excellence or achievement in a field or activity that reflects positively on the City.
• Community Impact: Has contributed to the social, cultural, recreational, environmental, economic or civic well-being of Owen Sound.
• Inclusion and Respect: Has demonstrated conduct that reflects the City's values of inclusion, respect, accessibility, equity, reconciliation and
community-mindedness.
• Sustained or Exceptional Contribution: Has made a sustained contribution over time or achieved a significant one-time accomplishment that
brought recognition or benefit to Owen Sound.
• Role Modelling and Goodwill: Has acted as a positive role model and helped build goodwill within or beyond the community.
Award Criteria & Selection
The nominee's contribution should also demonstrate alignment with the City's Vision 2050 Strategic Plan and its principles of Accessibility,
Community Care and Compassion, Accountability and Transparency, Resilience, Trust Building and Collaboration, and Courage.
Nominees should meet at least three of the criteria listed on the previous page.
Nominees may include individuals, groups, organizations and businesses. Nominees do not necessarily need to reside in Owen Sound if their
actions have had a clear and positive impact on the City's reputation, visibility or community well-being.
Ineligible Nominations
• Current members of Council for activities performed as part of their elected duties.
• Current City employees for activities performed as part of their paid employment.
• Contributions that are primarily political, partisan or campaign-related.
• Nominees whose actions are inconsistent with the intent of the award or could reasonably bring the City into disrepute.
Council may permit City employees or elected officials to be nominated for contributions that are clearly outside their official duties.
Selection
• The Selection Committee will evaluate nominations taking into consideration the guidelines laid out in the Criteria above.
• All nominations received are not necessarily approved.
• The Selection Committee will consider the nominee's overall contribution, including the significance and impact of their representation of
Owen Sound.
• Members of the Selection Committee should consider whether they are in a conflict of interest situation when a nominee has a close personal
or professional relationship with them.
• The Selection Committee's recommendation will be forwarded to City Council for final approval prior to the successful candidate being
notified.
• Only the individual, group, organization or business selected will be notified.
• The Selection Committee will review the criteria on an annual basis.
There is no obligation to award an Ambassador of the Year Award should the Selection Committee deem there to be no nominees that
sufficiently meet the criteria.
Nominee Information
Ensure the nominee's name is spelled correctly as it will be used on official materials.
Nominee Name
Nominee Type
Individual
Group or Team
Organization
Business
Nominee's Email Address
Nominee's Phone Number
Nominee's Address
Nominee's Connection to Owen Sound
Nominator Information
Information about who is submitting this nomination.
Nomination Submitted By (First and Last Name)
Organization Submitting Nomination (if applicable)
Nominator's Email Address
Nominator's Phone Number
Relationship to Nominee
Specific Area(s) of Contribution
Please outline the specific contribution(s) made by the nominee below. To add additional contributions, hit the 'More' button below.
Time Period of Contribution (specific years or dates)
Type of Contribution
Tourism
Sport and Recreation
Business and Economic Development
Community Leadership
Public Service
Arts, Culture and Heritage
Events and Festivals
Education
Environmental Stewardship
Inclusion, Accessibility or Reconciliation
Innovation
Other
If Other, please specify
Description of Contribution
Nomination Questions
Please be as specific and detailed as possible so the Selection Committee can understand the nominee's contribution and impact.
Remember, the information you provide in this form is the only material reviewed by the Selection Committee. No additional research or
external information will be considered. For this reason, detailed and thoughtful responses are essential.
What is exceptional about the nominee's contribution to Owen Sound?
How has the nominee positively represented or promoted Owen Sound?
What has been the impact of the nominee's contribution?
How has the nominee contributed to civic pride or goodwill?
Why should this person, group, organization or business receive the Owen Sound Ambassador of the Year Award?
Supporting Information & Confirmation
Award Criteria
Please select all criteria that apply. Nominees should meet at least three.
Positive Representation of Owen Sound
Enhanced Community Profile
Contribution to Civic Pride
Leadership or Achievement
Community Impact
Inclusion and Respect
Sustained or Exceptional Contribution
Role Modelling and Goodwill
Examples supporting the criteria selected
Alignment with City Values
Please describe how the nominee's actions demonstrate one or more of the City's principles: Accessibility; Community Care and Compassion;
Accountability and Transparency; Resilience; Trust Building and Collaboration; Courage.
How does the nominee demonstrate the City's principles?
Other Contributions
Other significant contributions, achievements, organizations, events or initiatives
Supporting Information
You may include supporting information with your nomination. Examples include letters of support, newspaper or online articles, photographs,
awards or other recognition, event or promotional materials, testimonials, links to relevant websites or online content, or other documentation
demonstrating the nominee's contribution or impact.
Supporting materials attached:
Yes
No
Please list any supporting materials included
City of Owen Sound | Owen Sound Ambassador of the Year Award
---
Attachment: Attachment 2 - DRAFT Community Ambassador Scoring Tool.pdf
Source: https://helpos.ca/attachments/8a7e18e0cf2385059da4bc1ed4c03a1cb656b6e02274445b00872ea3fe9e78f3/8-b-1-3-attachment-2-draft-community-ambassador-scoring-tool-pdf.pdf
CITY OF OWEN SOUND AMBASSADOR AWARD – SCORING MATRIX
ELIGIBILITY: A nominee must meet AT LEAST 3 OF THE 8 CORE CRITERIA. Meeting more than 3 is acceptable. The three strongest criteria are selected for scoring.
Select the three strongest criteria and rate each 1–5. Rate Overall Ambassador Merit 1–5. Each of the four scored areas is weighted equally at 25% and the TOTAL is out of 100.
7. Sustained or Primary Criterion 1 – WEIGHT: Primary Criterion 2 – WEIGHT: Primary Criterion 3 – WEIGHT: Overall Ambassador Merit –
1. Positive 2. Enhanced 3. Civic 4. Leadership or 5. Community 6. Inclusion 8. Role Modelling Criteria Score Score Score
Nominee Exceptional Eligibility 25% 25% 25% WEIGHT: 25% Total
Representation Community Profile Pride Achievement Impact & Respect & Goodwill Met 1–5 1–5 1–5
Contribution (select) (select) (select) Score 1-5
Nominee 1 0 NOT ELIGIBLE 0
Nominee 2 0 NOT ELIGIBLE 0
Nominee 3 0 NOT ELIGIBLE 0
Nominee 4 0 NOT ELIGIBLE 0
Nominee 5 0 NOT ELIGIBLE 0
Nominee 6 0 NOT ELIGIBLE 0
Nominee 7 0 NOT ELIGIBLE 0
Nominee 8 0 NOT ELIGIBLE 0
Nominee 9 0 NOT ELIGIBLE 0
Nominee 10 0 NOT ELIGIBLE 0
Nominee 11 0 NOT ELIGIBLE 0
Nominee 12 0 NOT ELIGIBLE 0
Nominee 13 0 NOT ELIGIBLE 0
Nominee 14 0 NOT ELIGIBLE 0
Nominee 15 0 NOT ELIGIBLE 0
Nominee 16 0 NOT ELIGIBLE 0
Nominee 17 0 NOT ELIGIBLE 0
Nominee 18 0 NOT ELIGIBLE 0
Nominee 19 0 NOT ELIGIBLE 0
Nominee 20 0 NOT ELIGIBLE 0
Nominee 21 0 NOT ELIGIBLE 0
Nominee 22 0 NOT ELIGIBLE 0
Nominee 23 0 NOT ELIGIBLE 0
Nominee 24 0 NOT ELIGIBLE 0
Nominee 25 0 NOT ELIGIBLE 0
AMBASSADOR AWARD – SIMPLE SCORING GUIDE
ELIGIBILITY: The nominee must meet at least THREE of the eight criteria. Meeting more than three is acceptable, but is not automatically worth more points.
CORE CRITERION WHAT IT MEANS
1. Positive Representation Represents Owen Sound in a positive, respectful and meaningful way.
2. Enhanced Community Profile Raises awareness of Owen Sound as a place to live, visit, invest, create, learn,
compete or participate.
3. Contribution to Civic Pride Inspires pride and strengthens community identity, reputation or belonging.
4. Leadership or Achievement Demonstrates leadership, excellence or achievement that reflects positively on
Owen Sound.
5. Community Impact Benefits the social, cultural, recreational, environmental, economic or civic well-
being of Owen Sound.
6. Promotion of Inclusion and Respect Demonstrates inclusion, respect, accessibility, equity, reconciliation and community-
mindedness.
7. Sustained or Exceptional Contribution Shows either a sustained contribution over time or a significant one-time
accomplishment.
8. Role Modelling and Goodwill Acts as a positive role model and builds goodwill within or beyond the community.
RATING GUIDE
1 – Limited Minimal evidence of the criterion.
2 – Somewhat Strong Some evidence, but the contribution is modest.
3 – Strong Clear evidence of a meaningful contribution.
4 – Very Strong Clear, substantial and notable contribution.
5 – Exceptional Outstanding evidence and significance.
HOW THE 100 POINTS WORK
Scored Area 1 Selected Criterion 1 25 points Rating 1–5; 5 = 25 points.
Scored Area 2 Selected Criterion 2 25 points Rating 1–5; 5 = 25 points.
Scored Area 3 Selected Criterion 3 25 points Rating 1–5; 5 = 25 points.
Scored Area 4 Overall Ambassador Merit 25 points Rating 1–5; 5 = 25 points.
TOTAL: Add the four weighted ratings to produce a score out of 100. The nominee must first be confirmed eligible by meeting at least 3 of the 8 core criteria.
8.c Tourism, Culture and Events
The agenda item covers tourism, culture, and events.
Agenda item 8.c: Tourism, Culture and Events
8.c.1 Report CS-26-094 from the River District Coordinator Re: River District Public Art Installations by ArtCures Grey Bruce, Approval of Utility Box Project
The Community Services Committee recommends City Council approve painting up to six utility boxes with water-inspired designs by ArtCures Grey Bruce in early spring 2027. The project aligns with Vision 2050 and utilises a $200 budgetary allocation for promotion pending River District Board of Management approval in 2027. Completion is subject to technical parameters regarding paint coverage and infrastructure access. Conditions require $5 million insurance and approval from the Manager of Public Works & Engineering.
Community Services Committee Recommends That City Council Approve the River District Public
The Community Services Committee recommends that City Council approve the River District Public Art Installations by ArtCures Grey Bruce, specifically authorizing the painting of up to six utility boxes with water-inspired designs. The project aligns with Vision 2050 and utilizes a $200 budgetary allocation for promotion if the River District Board of Management approves it in 2027. ArtCures plans to complete the community-led artwork early spring 2027, subject to technical parameters regarding paint coverage and infrastructure access.
Report Details a Community-led Initiative Where Artcures Grey Bruce Transforms Six Utility
The report details a community-led initiative where ArtCures Grey Bruce transforms six utility boxes in the River District into public art, subject to conditions requiring $5 million insurance and approval from the Manager of Public Works & Engineering.
Agenda item 8.c.1: Report CS-26-094 from the River District Coordinator Re: River District Public Art Installations by ArtCures Grey Bruce, Approval of Utility Box Project
---
Attachment: River District Public Art Installations by ArtCures Grey Bruce, Approval of Utility Box Project - CS-26-094.pdf
Source: https://helpos.ca/attachments/b1061eadfe512e83a70bc90b28df937c386f000834afeb603e7fd91165df6e3b/8-c-1-1-river-district-public-art-installations-by-artcures-grey-bruce-approval-of-utility-box-pro.pdf
Staff Report
Report To: Community Services Committee
Report From: Viveca Gravel, River District Coordinator
Meeting Date: September 23, 2026
Report Code: CS-26-094
Subject: River District Public Art Installations by ArtCures Grey
Bruce, Approval of Utility Box Project
Recommendations:
THAT in consideration of Staff Report CS-26-094 respecting River District
Public Art Installations by ArtCures Grey Bruce - Approval of Utility Box
Project, the Community Services Committee recommends that City Council
approve the project as outlined in the report.
Highlights:
Proposed utility box designs reflect Owen Sound’s natural
environment, using water-inspired colours and local wildlife to
create a cohesive public art concept throughout the River District.
ArtCures Grey Bruce will facilitate the community art component,
engaging local residents and community groups in bringing the
designs to life and strengthening community connection and pride.
The project supports Vision 2050 and the River District Action Plan
by enhancing existing infrastructure, supporting placemaking, and
contributing to a more vibrant and welcoming River District.
Vision 2050 - Strategic Plan Alignment:
Strategic Plan Priority: Celebrating and Embracing Culture - Uplifting all
aspects of the City’s local culture, including Indigenous Peoples’ cultural
Staff Report CS-26-094: River District Public Art Installations by ArtCures Grey
Bruce, Approval of Utility Box Project
histories and practices, the cultural histories and practices of all residents,
and formal institutional arts and culture.
Previous Report/Authority:
Vision 2050 Long-Term Strategic Plan
River District Action Plan
Report CS-26-041 Re: River District Public Art Installations by ArtCures Grey
Bruce
At its meeting on June 15, 2026, City Council approved the minutes of the
Community Services Committee held on May 20, 2026, including resolution
no. CS-260520-004 as follows:
"THAT in consideration of Staff Report CS-26-041 respecting the River
District Public Art Installations by ArtCures Grey Bruce, the Community
Services Committee recommends that City Council approve the:
1. River District Art Installations by ArtCures Grey Bruce for the
Peace Ribbons, under the Public Art Policy, in the area in front
of City Hall and in Percy England Parkette, subject to the
conditions outlined in Attachment 2; and
2. Proposed public art murals by ArtCures Grey Bruce on
Public Utility Boxes in principle, with the final design,
details and conditions of approval to be brought forward
to a future Committee meeting."
Report CS-26-002 Re: 2026 Events, Activations & Promotions Plan
Policy AG10 – Public Art Policy
Background:
The Community Services Committee previously considered staff report CS-
26-041 regarding public art installations by ArtCures Grey Bruce. As part of
that report, Committee recommended that City Council approve the
proposed public art murals on public utility boxes in principle, with the final
design, details, and conditions of approval to be brought forward to a future
Committee meeting.
Staff Report CS-26-094: River District Public Art Installations by ArtCures Grey
Bruce, Approval of Utility Box Project
Since that time, City staff have continued working with ArtCures Grey Bruce,
who are facilitating the artistic and community components of the project.
This project follows the success of the It’s A Wrap, Peace Ribbon installation
in the City Hall Plaza set to come down at the end of the month.
ArtCures has developed a proposed design concept for up to six utility boxes
throughout the River District, using blue and white tones inspired by Owen
Sound’s waterways and simplified images of local wildlife and aquatic species
as seen in attachment 1.
Staff have also continued to work with Public Works and Engineering to
establish the technical parameters for the project, including paint coverage,
access to infrastructure, appropriate materials, and long-term maintenance
considerations.
The purpose of this report is to seek Committee approval of the proposed
utility box mural design concept and to authorize staff to proceed with the
project in partnership with ArtCures Grey Bruce, subject to the conditions of
approval being met.
Analysis and Options:
The proposed utility box mural concept continues to align with the City of
Owen Sound’s Vision 2050 Long-Term Strategic Plan and the River District
Action Plan, particularly the goals of celebrating and embracing culture,
strengthening community identity, and enhancing the River District through
placemaking and public realm improvements.
The proposed designs use blue and white tones inspired by Owen Sound’s
waterways and incorporate simplified imagery of local wildlife and aquatic
species. This provides an opportunity to reflect the natural character of Owen
Sound while creating a consistent visual approach across the six utility
boxes.
ArtCures Grey Bruce will facilitate the creative and community components
of the project, including working with community members and groups to
bring the artwork to the utility boxes. This community-led approach is an
important part of the project and supports the broader goal of creating public
art that residents feel connected to and take pride in.
Staff have continued to work with Public Works and Engineering to establish
the technical parameters for the project, including the amount of each box
Staff Report CS-26-094: River District Public Art Installations by ArtCures Grey
Bruce, Approval of Utility Box Project
that can be covered, maintaining access to infrastructure, and identifying
appropriate materials. Consideration is also being given to durability, heat
sensitivity, and long-term maintenance.
Approval of the proposed concept will allow ArtCures Grey Bruce and staff to
move forward with the project and begin implementation, with the
established technical and operational requirements incorporated into the
installation process.
The project provides a relatively low-cost opportunity to improve the
appearance of existing infrastructure and add additional colour, character,
and community identity to the River District. It also builds on the City’s
previous approval in principle and allows the project to move from concept
development into implementation.
Resource Alignment:
Financial Resources
The River District Board of Management allocates up to $200 for initiatives
with a minimum of 4 businesses supporting. The project falls within this
category and will benefit from $200 being used for promotion. Should the
River District Board of Management approve this budgetary line item in
2027.
ArtCures is working through several grant applications to fund this project.
Human Resources
All work is within staff’s responsibilities and workplans.
Time and Scheduling
ArtCures plans to complete the project early spring 2027. Boxes will remain
painted until such a time they are deemed to show a loss of integrity. At
which time a report to committee will outline future opportunities to redo the
boxes or return them to their original state.
Technology and Infrastructure
N/A.
Climate and Environmental Impacts:
There are no anticipated climate or environmental impacts.
Staff Report CS-26-094: River District Public Art Installations by ArtCures Grey
Bruce, Approval of Utility Box Project
Communication and Engagement:
This report has been posted to the City’s website with the agenda in advance
of the meeting.
The utility box project will be communicated through a media release and
promotion through the art group, River District & City of Owen Sound social
media channels once the project has an execution date.
Report Developed in Consultation With:
Pamela Coulter, Director of Community Services
Mason Bellamy, Manager of Public Works & Engineering
Manan Monga, Engineering Technologist – Traffic
ArtCures Grey Bruce
Attachments:
1. Attachment 1 – Proposed ArtCures Utility Box Concept
2. Attachment 2 – Conditions of Approval for Utility Box Painting
Project
Reviewed by:
Pamela Coulter, Director of Community Services
Submission approved by:
Tim Simmonds, City Manager
For more information on this report, please contact Viveca Gravel, River
District Coordinator at vgravel@owensound.ca or 519-376-4440 ext. 1209.
Staff Report CS-26-094: River District Public Art Installations by ArtCures Grey
Bruce, Approval of Utility Box Project
---
Attachment: Attachment 1 – Proposed ArtCures Utility Box Concept.pdf
Source: https://helpos.ca/attachments/e7904ea1371460d2e20db2431267c938e40885ccff9e68c910cce02139fcdd4f/8-c-1-2-attachment-1-proposed-artcures-utility-box-concept-pdf.pdf
ArtCures Utility Box Concept
Community Services Committee
September 23, 2026
Who Is Artcures Grey Bruce
Artcures Grey Bruce is a community art
collective consisting of volunteers and artists
“With a foundation of compassion, Artcures is
committed to making creative expression
accessible and impactful, ensuring that
everyone has access to self-discovery,
growth, and overall well-being.”
Why Public Art
• Supports Vision 2050 &
River District Action Plan goals
• Enhances River District vibrancy and walkability
• Strengthens identity and sense of place
• Activates public space
Utility Box Art Concept
• 6 utility boxes
• Community-led artwork
• Located throughout the River District
• Transforming infrastructure into public
art
• Engaging community groups to get
involved
It’s A Wrap – Peace Ribbon Project
OWEN SOUND CITY HALL
owen sound
Thank you
owen
sound
---
Attachment: Attachment 2 - Conditions of Approval for Utility Box Painting Project.pdf
Source: https://helpos.ca/attachments/c3fc536fd56785777045f3fecfe6a87b310cda7fd26a1b1fc38ca8db91a59b52/8-c-1-3-attachment-2-conditions-of-approval-for-utility-box-painting-project-pdf.pdf
Attachment 2
Conditions of Approval for Utility Box Painting Project
1. That each community group provide insurance to the satisfaction of the City’s
Corporate Services Department, naming the City as an additional insured ($5 M) for
the duration of the installation/painting of their allocated location;
2. That the installation be done in consultation with and approval by the Manager of
Public Works & Engineering.
3. That ArtCures Grey Bruce is responsible for the concept and execution of each
utility box and will ensure each community group follows the guidelines for design
as approved through report CS-26-094.
4. That ArtCures Grey Bruce is responsible for the materials used for the design of
each utility box and will ensure each community group follows the guidelines for
materials and painting guidelines as approved by the Manager of Public Works and
Engineering.
8.d Parks and Open Space
The agenda item addresses parks and open space.
Agenda item 8.d: Parks and Open Space
8.d.1 Report CS-26-083 from the Director of Community Services Re: Capital Projects Update - Weaver'sCreek, 9 Bends Trail, Kelso Beach at Nawash Park Playground and Splashpad and Harrison Park Rainbow Bridge
The Director of Community Services reported that the Weaver's Creek Boardwalk project is substantially complete following a contract award to TDI International Ag. Inc Land Restoration for $189,000, with civil work quotes targeted for late June 2026 and construction drawings prepared for a tender package deadline of June 8, 2026. Staff recommended allocating $10,000 from previous funds to support engineering analysis for the 9 Bends Trail because severe slope failures prevented identifying safe interim measures to reopen the closed trail, while the 9th Bends Trail and Roadway Restoration planning initiative is scheduled for initiation between December 31, 2026, and July 1, 2027. Additionally, the Harrison Park Rainbow Bridge replacement was estimated at $160,000 with implementation targeted for 2027 after a July 2026 inspection identified structural deterioration in steel components necessitating an immediate prohibition of vehicle crossings. The Kelso Beach Splashpad upgrade and playground replacement received a $638,800 budget with construction scheduled to start in October 2026 and finish in May 2027, alongside the Kelso Main Stage Pavilion project scheduled to begin in late June or early July 2026. Council approved a request to re-name Ryerson Park, and completed projects included the Harrison Park Storage Bay Roof replacement and Tom Williams Washroom Building renovation.
Director of Community Services Reports That the Weaver's Creek Boardwalk Project Is
The Director of Community Services reports that the Weaver's Creek Boardwalk project is substantially complete after awarding the contract to TDI International Ag. Inc Land Restoration for $189,000. Staff recommends allocating $10,000 from previous funds for 9 Bends Trail consulting support because engineering analysis could not identify safe interim measures to reopen the closed trail. Additionally, the Harrison Park Rainbow Bridge replacement is estimated at $160,000 with implementation targeted for 2027 following structural steel deterioration.
Kelso Beach Splashpad Upgrade and Nine Bends Trail Repairs
The staff report details a $638,800 budget for upgrading the Kelso Beach splash pad and replacing the playground, with construction scheduled to start in October 2026 and finish in May 2027. Council approved engineering analysis funding for the failed 9 Bends Trail but an engineer could not recommend interim works to reopen it safely.
Harrison Park Rainbow Bridge Repair Plan
Staff recommends allocating $10,000 to engage a consulting engineer for tender documents regarding the Harrison Park Rainbow Bridge repair or replacement project. A July 2026 inspection identified structural deterioration in the bridge's steel components, necessitating an immediate prohibition of vehicle crossings while allowing pedestrian and mobility device use. The consultant provided preliminary costing for two options, leading staff to recommend a revised project budget of $160,000 with implementation planned for 2027. In the interim, Parks & Open Space staff will develop a snow clearing plan for the structure closed to vehicles.
Weaver's Creek Boardwalk Quote Targeting Late June
The Director of Community Services reports that civil work quotes for the Weaver's Creek Boardwalk Project are targeted for late June 2026. Playground upgrades at CommRette Park and Owen Heights Park will see construction commence on June 8, 2026, to complete non-compliant civil work removals. Parks and Green Spaces staff are finalizing concept designs for the Kelso Beach Splashpad upgrade while working on service levels for park waste collection.
Kelso Main Stage Pavilion Timeline Community Services Projects Date 01/01/2025 12/31/2026 CAP-26-0011
The report lists the Kelso Main Stage Pavilion project under Parks and Green Spaces, scheduled to begin in late June or early July 2026 with completion before August 1st.
Council Considered a Request to Re-name Ryerson Park, Which Was Approved
Council considered a request to re-name Ryerson Park, which was approved by staff. The Weaver's Creek Boardwalk replacement study received additional funding of $39,000 for a total project cost of $179,000. Construction drawings were prepared and a tender package was issued with a bid submission deadline of June 8, 2026. The estimated construction schedule targets a start date of July 3, 2026 and completion by September 15, 2026.
Capital Projects Update for Parks and Bayshore
The report lists completed projects including the Harrison Park Storage Bay Roof replacement and Tom Williams Washroom Building renovation, alongside ongoing initiatives like the River District Action Plan update and Bayshore unit heater replacements.
River District Election and Shared Entrance Review
The table lists the River District Election project scheduled to conclude on January 1, 2026, and a review of potential shared entrances for the Library, Tourism, and TTAG Art Gallery planned through September 30, 2026.
Digital Kickoff Meeting Occurred in July 2026 Regarding On-site Reviews and Contract
The Director of Community Services reports that O2 Design was selected as the consulting firm for the River District Revitalization Plan, with negotiations completed to align costs with the budget. A digital kickoff meeting occurred in July 2026 regarding on-site reviews and contract timelines, while a full walk of the River District was conducted in August 2026. The project lead confirmed that the team has until December 2027 to complete the initiative without requiring additional paperwork or extensions.
9th Bends Trail Restoration Planning and Slope Failures
The capital projects update lists the 9th Bends Trail and Roadway Restoration as a planning initiative scheduled for initiation between December 31, 2026, and July 1, 2027. Attached documentation illustrates severe slope failures along the trail, including debris-filled swales, erosion, sink holes, and large bank slumps causing unstable conditions.
Agenda item 8.d.1: Report CS-26-083 from the Director of Community Services Re: Capital Projects Update - Weaver's Creek, 9 Bends Trail, Kelso Beach at Nawash Park Playground and Splashpad and Harrison Park Rainbow Bridge
---
Attachment: Capital Project Update - Weaver's Creek, 9 Bends Trail, Kelso Beach, and Harrison Park Rainbow Bridge - CS-26-083.pdf
Source: https://helpos.ca/attachments/302264302f75093549d5ea5f7f3dc9ce578bd37e09de7a77a4ecaa876077f71c/8-d-1-1-capital-project-update-weaver-s-creek-9-bends-trail-kelso-beach-and-harrison-park-rainbow-.pdf
Staff Report
Report To: Community Services Committee
Report From: Pamela Coulter, Director of Community Services
Meeting Date: September 23, 2026
Report Code: CS-26-083
Subject: Capital Projects Update – Weaver’s Creek, 9 Bends Trail,
Kelso Beach at Nawash Park Playground and Splashpad and
Harrison Park Rainbow Bridge
Recommendations:
THAT in consideration of Staff Report CS-26-083 respecting Community
Services Capital and Project Status Update, the Community Services
Committee recommends that City Council:
1. Allocate $10,000 of funds previously allocated to the 9-bends trail
to consulting support for the preparation of the tender; and
2. Request staff add additional funds to the capital budget at the next
update relating to the Harrison Park Rainbow Bridge replacement.
Highlights:
Weaver’s Creek Boardwalk and Nature Trail project is substantially
complete. The $189,000 Harrison Park project opened to the public
on September 11, 2026, following consultation with Saugeen
Ojibway Nation and the Grey County Joint Accessibility Advisory
Committee. Design changes include durable fiberglass structural
panels intended to reduce future lifecycle costs.
The Kelso Beach playground and splash pad rehabilitation is moving
into procurement. The $638,800 project will replace an aging
playground and upgrade the 2011 splash pad, supported by a City–
Scenic City Order of Good Cheer partnership. Civil works are
Staff Report CS-26-083: Capital Projects Update – Weaver’s Creek, 9 Bends Trail,
Kelso Beach at Nawash Park Playground and Splashpad and Harrison Park Rainbow
Bridge
expected to begin in October 2026, with substantial completion
anticipated in spring 2027.
Nine Bends Trail remains closed due to slope and drainage
failures. Council approved up to $80,000 for engineering analysis,
preliminary design, and consultation. The consulting engineer could
not recommend safe interim measures to reopen the trail. Staff
propose using the funds to support the preparation of an RFP for
full engineering analysis, repair options, and cost estimates.
Harrison Park Rainbow Bridge requires replacement
planning. Vehicle traffic remains prohibited following identification
of structural steel deterioration, though pedestrian and mobility-
device access continues. Replacement is now estimated at
approximately $160,000; staff recommends adding funds through
the next capital-plan update and targeting implementation in 2027,
with an interim winter snow-clearing plan.
Vision 2050 - Strategic Plan Alignment:
Strategic Plan Priority: City Building – Enhancing urban development,
planning and place-making processes to create places and spaces that
contribute to complete communities for existing residents, future residents
and tourists.
Previous Report/Authority:
Weaver’s Creek Boardwalk and Nature Trail
Report CS-26-005 Re: Weaver’s Creek Boardwalk
Kelso Beach at Nawash Park Playground Replacement and Splashpad
Upgrade
Report CS-24-106 Re: Partnership with the Scenic City Order of
Good Cheer - Kelso Beach at Nawash Park
Report CS-26-036 Re: Kelso Beach at Nawash Park Playground
Replacement and Splash Pad Revitalization
Report CS-26-057 Re: Kelso Beach at Nawash Park – Playground
and Splash Pad Concept Design
Staff Report CS-26-083: Capital Projects Update – Weaver’s Creek, 9 Bends Trail,
Kelso Beach at Nawash Park Playground and Splashpad and Harrison Park Rainbow
Bridge
9 Bends Trail
Report CS-26-038 Re: Nine Bends Trail and Roadway (1st Street
West) Condition Update
Harrison Park Rainbow Bridge
Report CS-26-073 Re: Harrison Park Rainbow Bridge Structural
Assessment
Background:
Each year, each department within the City undertakes a number of
operating and capital projects. As part of the Committee orientation in
February of 2026, staff shared some highlights of projects from 2025 and
shared a number of projects that would be upcoming in 2026.
Attached to this report is a report card summary (Attachment 1) and status
of the various projects that are within the Community Services Department
area. This report provides a more detailed update on 4 projects:
Weaver’s Creek Boardwalk and Nature Trail
Kelso Beach at Nawash Park Playground Replacement and
Splashpad Upgrade
9 Bends Trail
Harrison Park Rainbow Bridge
Analysis and Options:
Weaver’s Creek Boardwalk and Nature Trail
Located in Harrison Park, in the West Woodland Escarpment area, the
replacement of the Weaver’s Creek Boardwalk and Nature Trail was a high-
priority action identified in the Harrison Park Master Plan.
GSS Engineering was retained to undertake an assessment of options
respecting the trail and boardwalk and this was presented to Committee in
January of 2026.
Based on initial project design and construction estimates, Committee and
Council approved a modified budget for the project of $189,000.
Consultation was undertaken with SON, and the Grey County Joint
Accessibility Advisory Committee. Based on feedback, the design was
Staff Report CS-26-083: Capital Projects Update – Weaver’s Creek, 9 Bends Trail,
Kelso Beach at Nawash Park Playground and Splashpad and Harrison Park Rainbow
Bridge
finalized, and the tender was completed and issued on May 13, 2026 and
closed on June 8, 2026 in compliance with the City’s Procurement Policy.
The tender (RFT-26-007) was awarded to TDI International Ag. Inc Land
Restoration.
Work began on site August 4, 2026 (because of the location’s proximity to
Weaver’s Creek, the work could not start prior to July 15 and must be
substantially completed by September 15).
Work has progressed well and substantial completion was given on
September 11. The area was then opened to the public. Three change orders
were issued during the course of the project. One was minor and extended
the length of the drainage culverts that extend under the boardwalk and trail
(see photos in attachment 2).
The second change order relates to the material that is the interface between
the clear stone base and the wood deck. In January, when the Committee
had reviewed the design, there was significant discussion regarding the
materials and the anticipated lifespan of the project.
GDI Land Restoration proposed a change order to replace the wooden
structure with fiberglass panels (see photos in attachment 3). These
fiberglass panels have an extended warranty, and the lifespan should allow
in the future replacement of the deck boards, with the understructure being
able to be reused, significantly reducing lifecycle costs.
The final change order related to the installation of 3 posts for signage and
soil matting. The soil matting was preferred over seeding the area so as not
to introduce any non-native vegetation into this natural area.
Project Status:
Staff Report CS-26-083: Capital Projects Update – Weaver’s Creek, 9 Bends Trail,
Kelso Beach at Nawash Park Playground and Splashpad and Harrison Park Rainbow
Bridge
Kelso Beach at Nawash Park Splashpad Upgrade and
Playground Replacement
Kelso Beach at Nawash Park is a unique part of Owen Sound’s system of
parks and open spaces. It has a complex combination of active and passive
facilities and spaces – some very specialized – and is home to a number of
significant, well-attended events.
The existing playground is 25 years old and many of the components have
been taken out of service due to age and condition. The Splash Pad at Kelso
Beach at Nawash Park opened June of 2011. The City and Order of Good
Cheer had entered into a partnership agreement in late 2024 around this
project.
In 2024, Council approved certain amendments to the capital budget for the
Parks & Open Spaces Division. This included a modification to the Kelso
Beach at Nawash Park playground capital project. In 2024, through
Committee, Council approved a Contribution Agreement with the Scenic City
Order of Good Cheer (SSOGC). The project budget is set at $500,000, with
equal contributions from the Scenic City Order of Good Cheer and the City.
The Order’s commitment will be made over a 5-year period.
In the fall of 2025, the City issued RFP-25-020 for Landscape Architect
Services for concept development, public consultation, detailed design,
tender preparation, and construction administration for the project. The
project was awarded to C.F.Crozier & Associates Inc. (Tim McCormick, LA,
Project Lead). Since that time, work has been underway on concept
development honouring the commitment in the Contribution Agreement
around design and planning, with the SSOGC.
Public feedback was obtained through a public open house as well as through
a public survey. The final design was presented to Committee in June of
2026 as well as to the Grey County Joint Accessibility Advisory Committee.
Through the summer of 2026, detailed design was completed along with the
tender package.
The work was tendered on September 9, 2026 and will close on October 5,
2026 with a voluntary site meeting scheduled. Work is scheduled to start in
October of 2026 and will be completed in May of 2027.
Staff Report CS-26-083: Capital Projects Update – Weaver’s Creek, 9 Bends Trail,
Kelso Beach at Nawash Park Playground and Splashpad and Harrison Park Rainbow
Bridge
The work will be completed in 3 parts:
Splash pad components will be purchased directly from ABC
Recreation (supplier of existing splash pad components);
Playground will be purchased directly from Jambette through the
Canoe Procurement Program;
The civil work will be tendered separately with work expected to
start in the fall of 2026 with completion in spring 2027 (RFT).
The splash pad will close at the end of September to allow site works to
commence. The playground components are being purchased directly by the
City and will be installed by the manufacturer. In early October, ABC will
close and winterize the spash pad and then remove the features for
refurbishment. The upgraded and new equipment will be installed in spring.
The pre-purchase of playground equipment will mitigate potential
manufacturing and delivery lead times that could impact construction
timelines.
This tender is anticipated to be awarded in Fall 2026 with a Spring 2027
substantial completion date.
Sole sourcing of the splash pad equipment was recommended to ensure
compatibility with the City’s existing splash pad infrastructure and
equipment. This is permitted under Section 25 of the City’s Procurement
Policy. This will ensure that new components, replacement parts, and
systems integrate with the current equipment, while minimizing potential
compatibility issues, additional costs, or operational challenges.
The City and Scenic City Order of Good Cheer have applied for 2 grants to
support this project:
Enhancing Access to Spaces for Everyone Grant (application: May
7). No response has been received to date on this application.
Walden Family Foundation Fund. The Order of Good Cheer has
received $100,000 from this fund toward their contribution to the
project. This donation has been confirmed.
Overall project budget:
Survey and Design $72,600
Construction and Playground $497,000
Staff Report CS-26-083: Capital Projects Update – Weaver’s Creek, 9 Bends Trail,
Kelso Beach at Nawash Park Playground and Splashpad and Harrison Park Rainbow
Bridge
Construction Administration $69,200
Total $638,800
Project Status:
While the project has just been tendered and this has not closed, the project
design and the tender have established a framework for a competitive
bidding process.
9 Bends Trail
At the Special Council meeting in June of 2026 (Capital Budget Update),
Council received Report CS-26-038 with a condition update respecting the 9
Bends Trail and Roadway.
In summary, the report stated:
The Nine Bends Trail is an important active transportation and
recreation link.
The lands adjacent to the trail are characterized by steep slopes,
intermittent watercourses, open ditches, and trees. The Official Plan
and Zoning By-law defines the area as Hazard Lands.
Existing studies confirm the longstanding slope and drainage
concerns. With recent failures, these studies are outdated and
updated engineering study and design are critical to informing
repairs and remediation.
The trail is a well-used connection. The last trail counter data reported use
from July of 2021 to February of 2022. It is estimated that there were 4,800
pedestrians counted, with a monthly average of 2,925.
The slope adjacent to the trail and the drainage swales on either side of the
trail have failed (see Attachment 4). The groundwater conditions on this
steep slope have caused a slope failure around the mid-point. Trees have
Staff Report CS-26-083: Capital Projects Update – Weaver’s Creek, 9 Bends Trail,
Kelso Beach at Nawash Park Playground and Splashpad and Harrison Park Rainbow
Bridge
been impacted by other trees that have fallen. One tree is currently across
the trail, and others have been cut and are within the drainage swale. The
trail has been signed and marked as closed due to public safety concerns.
Council approved the following direction:
S-260623-003
"THAT in consideration of Staff Report CS-26-038 respecting the Nine
Bends Trail and Roadway (1st Street West) Condition Update, City
Council approves:
1. An allocation of up to $70,000 for engineering analysis and
preliminary design from the capital reserve fund; and
2. An additional allocation of up to $10,000 for immediate
consultation services from the capital reserve fund."
Staff subsequently met on-site with a professional engineer to review the on-
site conditions and characteristics. Although Council had hoped that the
allocation of an additional $10,000 for consultation services would allow the
trail to be opened in the interim, based on a review of the conditions, the
consulting engineer could not recommend interim works to allow public use
of the trail to resume.
It is recommended that the $10,000 be allocated to engage a consulting
engineer to assist City staff in preparing the tender documents for the
Engineering Analysis and Design Work of design alternatives and costing.
Harrison Park Rainbow Bridge
A July 2026 report identified structural issues with the Harrison Park Rainbow
Bridge. In summary, the July report identified:
Harrison Park is a major City and heritage asset, and the West Park
Entry/Rainbow Bridge area is a critical access point supporting
year-round community connectivity, with approximately 150,000
pedestrians and 300,000 vehicles using the entrance road and
adjacent trail annually.
The 2026 structural inspection identified notable deterioration in the
Rainbow Bridge’s steel components, and the engineering consultant
has recommended immediately prohibiting vehicle crossings.
Pedestrian and mobility device use can continue.
Staff Report CS-26-083: Capital Projects Update – Weaver’s Creek, 9 Bends Trail,
Kelso Beach at Nawash Park Playground and Splashpad and Harrison Park Rainbow
Bridge
This restriction creates an operational challenge for winter
maintenance, as the bridge is the only winter-maintained
pedestrian route and City vehicles can no longer use it in its current
condition.
The engineering consultant had identified two options: repair or replacement,
together with a preliminary costing for each. In July, it was noted that
further analysis of the options was required.
Staff initiated contact with companies that would be qualified to
manufacture, supply, and install a replacement structure. At this time, staff
have 2 written quotes.
A meeting of City staff was held to review additional information regarding
the project and costs. Based on budgetary estimates received, staff
recommends a revised project budget of $160,000 is anticipated.
Currently there is $80,000 for bridge repairs in the 2028 capital budget.
It is recommended that additional funds be included in the next update to
the capital plan and that this project be planned for implementation in 2027.
In the interim, while the structure is closed to vehicles, Parks & Open Space
staff will develop a snow clearing plan for the structure.
Resource Alignment:
Financial Resources
These capital projects are included in the City’s 5-year capital plan. The
financial reporting regarding the 2026 capital plan will be done in detail at
Corporate Services Committee.
Human Resources
The City’s capital plan and various operating projects are supported by staff
as well as consultants as outlined above.
Time and Scheduling
N/A
Technology and Infrastructure
N/A
Staff Report CS-26-083: Capital Projects Update – Weaver’s Creek, 9 Bends Trail,
Kelso Beach at Nawash Park Playground and Splashpad and Harrison Park Rainbow
Bridge
Climate and Environmental Impacts:
The recommendation supports both the City's Corporate Climate Change
Adaptation Plan and the City's Climate Mitigation Plan.
Several of the reported projects support active transportation. Design of the
projects were designed to minimize environmental impacts with necessary
permits from the Conservation Authority.
Communication and Engagement:
The projects reported are included in Master Plans developed in consultation
with the public. The design of the Playground and splashpad included
significant further consultation that was incorporated into the design.
Report Developed in Consultation With:
N/A
Attachments:
1. Attachment 1 – Report Card of Projects
2. Attachment 2 - Photos of Culvert and Soil Mats
3. Attachment 3 - Understructure of Boardwalk
4. Attachment 4 - 9 Bends Trail Photos of Slope Failure
Reviewed by:
Pamela Coulter, Director of Community Services
Submission approved by:
Tim Simmonds, City Manager
For more information on this report, please contact Pamela Coulter, Director
of Community Services at pcoulter@owensound.ca 519-376-4440 x 1252.
Staff Report CS-26-083: Capital Projects Update – Weaver’s Creek, 9 Bends Trail,
Kelso Beach at Nawash Park Playground and Splashpad and Harrison Park Rainbow
Bridge
---
Attachment: Attachment 1 - Report Card of Projects.pdf
Source: https://helpos.ca/attachments/d538e62dfc4f44f8bbc15b37b9cfec8c2242b2fa67443c363c309f0ec7a5e165/8-d-1-2-attachment-1-report-card-of-projects-pdf.pdf
Community Services Projects
Legend:
Planned End
Status Start Date Project Number Project Name Division Comments Project Sponsor Project Lead
Date
01/01/2025 12/31/2026 CAP-26-0010 Parks - Commemorative Forest Central Parks and Green May 27, 2026 - report to CSC November Pam Coulter Eckhard Pastrik
Monument 23D.14 Spaces 2025. Final design underway. Website
updated. Letters sent to donors in transition
period.
Detail design drawing package and tender
information being generated by consultant
for site works (not including the sign itself).
Sign will be procured as a stand-along item
to be installed once the civil work is
complete. Structural engineer engaged to
establish parameters for sign footings.
In Progress Target submission date for construction
drawings and tender information for civil
work is June 5, 2026.
Interpretive sign panel content for the
commemorative forest monument is being
developed in collaboration with
Communications. Consultant is targeting
completion of panel configuration and
content for June 12, 2026.
Target date for obtaining quotes for civil
work is late June 2026.
01/01/2025 12/31/2027 CAP-26-0042 Parks - Kelso Beach at Nawash Park Parks and Green May 27, 2026 -Public Meeting on design Pam Coulter Eckhard Pastrik
Playground and Splashpad Spaces concept and CSC meeting presentation 20
In Progress Improvements 25D.18 May, 2026; Online survey on project from
May 14 to June 27; May/June - working on
finalizing concept design.
01/01/2025 06/30/2026 CAP-26-0021 Parks - Playground Upgrades - Parks and Green May 27, 2026 - playground installed and Pam Coulter Eckhard Pastrik
CommRette Park 24D.45 Spaces some civil work completed Fall 2025; April
2026 - non-compliant components of civil
Completed
work removed. Construction scheduled to
commence on June 8, 2026 to complete
civil work.
01/01/2025 06/30/2026 CAP-26-0022 Parks - Playground Upgrades - Owen Parks and Green May 27, 2026 - playground installed and Pam Coulter Eckhard Pastrik
Heights Park 24D.47 Spaces some civil work completed Fall 2025; April
2026 - non-compliant components of civil
Completed
work removed. Construction scheduled to
commence on June 8, 2026 to complete
civil work.
01/01/2025 12/31/2026 OPR-26-003 Parks and Sports Field Classification Parks and Green May 27, 2026 - Playground Service Level Pam Coulter Eckhard Pastrik
(3a2) Spaces report presented to committee 8 April/26 ;
In Progress May-September 2026 - working on service
levels for horticulture/park waste collection
for September 9, 2026.
Community Services Projects
Legend:
Planned End
Status Start Date Project Number Project Name Division Comments Project Sponsor Project Lead
Date
01/01/2025 12/31/2025 23D.46 zz - Completed - Kiwanis Soccer Tree Parks and Green Completed January 2026 Pam Coulter Eckhard Pastrik
Completed
Replacement Spaces
01/01/2025 12/31/2026 CAP-26-0009 IT - Cloudpermit - Planning (2b4) 23A.6 Planning, Sept 10, 2026 - With staffing amendments Pam Coulter Kim Sowerby
Heritage and in the Planning department this will be
In Progress
Development Sabine's main focus moving forward. New
Soft GO LIVE date is October 1, 2026
01/01/2025 12/31/2026 OPR-26-043 Stone Orchard Sales Module Cemetery August 31, 2026 - Project is moving along Pam Coulter Kim Sowerby
Implementation slowly due to staffing resources. Checklist
In Progress
has been prepared to help keep things in
order.
01/01/2025 03/31/2026 CAP-26-0025 zz - Completed - Official Plan Update Planning, May 21, 2026 Council adopted March 23. Pam Coulter Pam Coulter
24E.3 Heritage and Grey County is the approval authority for 5-
Development year review. Pending approval.
Completed Urban Design Guidelines complete and
posted on website.
Website updated in the background -
pending county approval
01/01/2025 03/31/2026 22E.1 Planning - Zoning Bylaw Update Planning, June 22, 2026 - ZB will come into force and Pam Coulter Sabine Robart
Substantially Heritage and effect when OP update has final approval
Completed Development from Grey County. OP update is currently
with the County for approval.
01/01/2025 03/31/2026 24E.1 zz - Completed - Urban Design Planning, June 22, 2026 - approved by Council as part Pam Coulter Sabine Robart
Completed Guidelines including Interim Control of Heritage and of OP & ZB update.
Drive Thrus Development
01/01/2025 12/31/2026 CAP-26-0006 Greenwood Cemetery - Chapel Design, Parks and Green May 29, 2026- Design has been delivered. Pam Coulter Shawn Dubosq
Tender and Construction 22D.74 Spaces Currently in review stage with staff
July 23, 2026 - Waiting for cost estimate
In Progress
from consultant
Aug 31, 2026 - Design stage, meeting with
SLT in September for business case
01/01/2025 12/31/2026 CAP-26-0012 Greenwood Cemetery - Mausoleum Cemetery 05/29/26- End of June / July for completion Pam Coulter Shawn Dubosq
Repointing 23D.60 June 25, 2026 completion set for end of July
July 23, 2026 - Suppler has delayed the
Substantially cutting of the new scuppers, expected
Completed completion fall of 2026
Aug 31, 2026 - Suppler has delayed the
cutting of the new scuppers, expected
completion fall of 2026
Community Services Projects
Legend:
Planned End
Status Start Date Project Number Project Name Division Comments Project Sponsor Project Lead
Date
01/01/2025 12/31/2026 CAP-26-0011 Parks - Kelso Main Stage Pavilion Parks and Green 06/01/26-Project to begin in late June / early Jason Hoffman Shawn Dubosq
23D.23 Spaces July with a completion before August 1st
07/17/26 - Quote acquired from JP
Commercial. Met with Jaret from
Summerfolk and confirmed dates for event,
In Progress including setup and take down, to be August
14-26. Therefore, project will start after
Summerfolk (Aug. 26) and be completed
early September 2026.
08/20/26 - No changes from last month.
Project still on schedule to start after
Summerfolk.
05/01/2025 02/27/2026 OPR-26-033 zz - Completed - Consideration of Parks and Green Request to Re-Name Approved by Council. Tim Simmonds Pam Coulter
Request to Re-Name of Ryerson Park Spaces This component of the project is complete.
Completed
(Working Group) Project OPR-26-034 has been initiated to
determine the name of the park.
07/15/2025 06/01/2026 CAP-26-0164 Marker Tree - Harrison Park Parks and Green opening dedication, capital work and plaque Pam Coulter Eckhard Pastrik
Completed
Spaces all completed
01/01/2026 12/31/2026 OPR-26-073 Public Art Policy Review (AG10) Tom Thomson May 31, 2026 - This Policy will be reviewed Pam Coulter Aidan Ware
Art Gallery and updated in fall 2026.
Not Started
August 28, 2026 - Policy set to be reviewed
in October/November 2026.
01/01/2026 12/31/2026 CAP-26-XXX Harrison Park West Entry Roadway Parks and Green Eckhard Pastrik
In Progress
Repair (Failed Portion) Spaces
01/01/2026 09/30/2026 CAP-26-0020 Parks - Weaver's Creek Boardwalk Parks and Green May 27, 2026 - CSC resolution supporting Pam Coulter Eckhard Pastrik
Replacement - Study 24D.3 Spaces additional project funding of $39,000 for
total of $179,000, and selection of a
preferred option (January 21, 2026 CSC
Meeting). Construction drawings and tender
package were prepared by consultant.
Tender RFT-26-007 issued on May 13,
2026. A pre-bid meeting was held at the
Completed boardwalk with bid takers to review the site
and project scope of work. Deadline for bid
submission is June 8, 2026. Permit
Application was submitted to GSCA on May
26, 2026 to support the Weaver's Boardwalk
Trail Replacement project.
The estimated schedule for the construction
involves a target start date July 3, 2026 and
a completion date of September 15, 2026.
01/01/2026 12/31/2026 CAP-26-0024 Planning - Interpretive Plaque Refresh Planning, Pam Coulter Jacklyn Iezzi
Not Started 24E.2 Heritage and
Development
Community Services Projects
Legend:
Planned End
Status Start Date Project Number Project Name Division Comments Project Sponsor Project Lead
Date
01/01/2026 12/31/2026 CAP-26-0072 zz - Completed - Harrison Park Storage Parks and Green May 29, 2026 - Completion mid June 2026 Pam Coulter Jason Hoffman
Bay Roof & Siding Replacement 26D.5 Spaces June 25th, 2026- Working and realigned
Completed contractor to have it completed by 1st week
of July
July 23, 2026 - Complete
01/01/2026 12/31/2026 CAP-26-0071 zz - Completed - Tom Williams Parks and Green 05/29/26- Renovation almost completed- Pam Coulter Jason Hoffman
Completed
Washroom Building Renovation 26D.20 Spaces 06/25/26- Project Completed
01/01/2026 03/31/2026 CAP-26-0073 zz- Completed - Harrison Park Workshop Parks and Green 05/29/26- Final stages of completion to be Pam Coulter Jason Hoffman
Completed
Staff Area Rehabilitation 26D.7 Spaces completed by the end of June 2026.
01/01/2026 09/30/2026 CAP-26-0038 River District Action Plan - Update 25C.1 River District August 11, 2026 May Board input, August 5 Tim Simmonds Pam Coulter
In Progress Board input. Public fall and report to Board
- fall 2026.
01/01/2026 09/30/2026 CAP-26-0075 Bayshore - Unit Heaters 2 & 6 Bayshore July 24, 2026 - A contractor has been Pam Coulter Ryan Gowan
In Progress Replacement 26H.3 engaged to provide quotation for
replacement.
01/01/2026 12/31/2026 OPR-26-076 Development of Tailgate Policy and Bayshore July 24, 2026 - A report was taken to Pam Coulter Ryan Gowan
Procedure Community Services Committee May 20th,
with a recommendation to monitor and see
Completed
what other municipalities are doing. Council
approved the Community Services
Committee Minutes in June.
01/01/2026 12/31/2026 OPR-26-074 Ice Allocation Policy Review (CS017) Bayshore July 24, 2026 - Review will begin in Pam Coulter Ryan Gowan
In Progress
July/August 2026.
Project 01/01/2026 12/31/2026 OPR-26-075 Non-Resident Surcharge Policy Review Bayshore July 24, 2026 - Correspondence with Pam Coulter Ryan Gowan
Initiation / (CS019) neighbouring municipalities and Minor
Planning sports Groups began in April 2026.
01/01/2026 03/31/2026 CAP-26-0074 zz - Completed - Bayshore Floor Bayshore June 26, 2026 - The unit has been delivered Pam Coulter Ryan Gowan
Completed
Scrubber Replacement 26H.1 and final invoice paid.
01/01/2026 09/30/2026 CAP-26-0043 Greenwood Cemetery - Office Windows Cemetery May 29, 2026 - Project quoted, over budget, Jason Hoffman Shawn Dubosq
and Doors 25D.4 setting up a meeting with leadership for
funding review in June 2026.
Project June 25, 2026 - Project quoted, over
Initiation / budget, setting up a meeting with leadership
Planning for funding review in July 2026.
Aug 31, 2026 - Project quoted with JOC
program, recommendations are to requote
with regular window GC
Community Services Projects
Legend:
Planned End
Status Start Date Project Number Project Name Division Comments Project Sponsor Project Lead
Date
01/01/2026 12/31/2026 OPR-26-077 River District Election River District August 31, 2026 - Amended River District Kate Allan Staci Landry
Constitution; updated forms and
procedures; published election website;
provided presentation to the River District
Board; prepared printed packages for
potential candidates to pick up at the front
In Progress count at City Hall, prepared a
communication plan. Next steps include
meeting with potential candidates and
bringing forward information during
Additional Business at the September 9
Board meeting and September 14 Council
meeting.
01/05/2026 09/30/2026 OPR-26-038 Review of Potential Shared Entrance - Tom Thomson May 31, 2026 - April 8 Service Review Ad Pam Coulter Aidan Ware
Library, Tourism, and TTAG (3a3) Art Gallery Hoc Committee approved the
recommendation in Staff Report CS-26-020
respecting the conclusion of Project 3a3 -
Project Tourism Services at the Tom Thomson Art
Initiation / Gallery Pilot Project and the continuation of
Planning Tourism Services at the Art Gallery. Next
step will be to establish a working group to
look at the potential for a shared entrance
with the Library. This is anticipated to start
in fall 2026.
01/05/2026 12/31/2026 OPR-26-048 TTAG Strategic Plan Refresh Tom Thomson May 31, 2026 - Staff reviewed Curatorial Pam Coulter Aidan Ware
Art Gallery priorities, Mission, Mandate and Vision, and
have completed Strength, Weaknesses,
Opportunities, and Threats analysis which
has created measurable action items. The
plan refreshed plan will be brought to the
TTAG Advisory Committee.
In Progress August 28, 2026- Staff continue to work on
the refresh, creating the action plan. After
discussion, the team felt it would be best to
bring it forward to the Committee in the new
year, coinciding with the new term of
Council. This provides staff time to
incorporate plans for celebrating the
Gallery's 60th anniversary and Tom
Thomson's 150th.
01/05/2026 06/30/2026 OPR-26-040 zz - Completed - River District Sidewalk River District Tim Simmonds Pam Coulter
Patios Policy Review May 21, 2026 Bylaw approved by Council
Completed
April 27, 2026. Communication rolling out.
Project complete.
01/05/2026 12/31/2026 CAP-26-0067 River District Revitalization Plan 26C.2 River District September 10, 2026 - New ROD Pam Coulter Viveca Gravel
administrator at OMAFA - Bonnie Lui -
Community Services Projects
Legend:
Planned End
Status Start Date Project Number Project Name Division Comments Project Sponsor Project Lead
Date
Bonnie.Lui@ontario.ca - has confirmed we
are in good shape and in fact, have until
Dec 2027 to complete the project, no
paperwork or extension required.
August 20, 2026 - Cameron from O2 Design
on-site reviewing GIS data & deficiencies.
Completed full walk of RD with Pam, Viveca
& Eckhard, including informing Cameron
about the plan for 8th Street.
August 19, 2026 - Matthew G. Ross
(Matthew.Ross@ontario.ca) confirmed the
extension and is sending paperwork
July 22, 2026 - Kickoff meeting held digitally
In Progress
- Discussions held about on-site review and
timeline for contract - Viveca to confirm with
granting entity on extension
Negotiations complete; all parties in
alignment
Negotiations on cost to fall in line with
budget
O2 Design selected as consulting firm
May 22, 2026 - Consulting Services for
River District Revitalization Plan -
Evaluation period closed on schedule; RFP
Consensus meeting scheduled for June 1
01/06/2026 06/30/2026 CAP-26-0076 zz - Completed - Bayshore - Lacrosse Parks and Green May 21, 2026 - turf installed, funds Pam Coulter Pam Coulter
Turf 26H.4 Spaces transferred to Minor Lacrosse as per
Completed
agreement, and building permits for
seacans (storage) in process.
03/01/2026 09/30/2026 OPR-26-034 Re-Naming of Park (8th Street and 5th Parks and Green August 11, 2026 ranked voting underway. Tim Simmonds Pam Coulter
Avenue East) Spaces follow up report with name suggestion Sept
Substantially
csc
Completed
Sept 23 ranked voting to be presented to
CSC
05/01/2026 12/31/2027 OPR-26-083 Renovation of Bayshore Attack Dressing Bayshore July 24, 2026 - A letter of approval was sent Pam Coulter Ryan Gowan
Deferred Room to the Attack. The Attack have decided to
defer this project to summer 2027.
06/01/2026 12/31/2026 OPR-26-088 Tree Removal Parks and Green Pam Coulter Eckhard Pastrik
In Progress
Spaces
Community Services Projects
Legend:
Planned End
Status Start Date Project Number Project Name Division Comments Project Sponsor Project Lead
Date
Project 07/01/2026 12/31/2027 CAP-26-XXX 9 Bends Trail and Roadway Restoration Parks and Green Pam Coulter
Initiation / Spaces
Planning
01/01/2027 12/31/2027 CAP-27-0054 Parks West Side Shop Roof Parks and Green Pam Coulter Derek Christie
Not Started
Replacement 27D.4 Spaces
01/01/2027 12/31/2027 CAP-26-0041 Greenwood Cemetery - BAO License Cemetery Pam Coulter Eckhard Pastrik
Not Started
Update for Columbarium 25D.17
01/01/2027 12/31/2027 CAP-26-0171 Harrison Park - West Entry Roadway Parks and Green Eckhard Pastrik
Completed
Replacement Spaces
01/01/2027 12/31/2027 CAP-27-0049 Kiwanis Soccer Complex - Asset Parks and Green Eckhard Pastrik
Not Started
Condition Assessment Spaces
01/01/2027 12/31/2027 CAP-26-0084 Parks - Harrison Park - Naturalization of Parks and Green This project was deferred to 2027 to Pam Coulter Eckhard Pastrik
Deferred
Bird and Waterfowl Area 27D.9 Spaces improve capital project work load in P&OS.
01/01/2027 12/31/2027 CAP-26-0019 Parks - Harrison Park Community Hall - Parks and Green Pam Coulter Eckhard Pastrik
Not Started Parking Lot and Facility Drainage Spaces
Improvements (24D.5)
01/01/2027 12/31/2027 CAP-27-0050 Playground Replacement - Parkview Parks and Green Pam Coulter Eckhard Pastrik
Not Started
Park 30D.10 Spaces
01/01/2027 12/31/2027 CAP-27-0051 Playground Replacement Design - 2027 Parks and Green Eckhard Pastrik
Not Started
Spaces
01/01/2027 12/31/2027 CAP-27-0053 West Side Boat Launch Roof Parks and Green Pam Coulter Jason Hoffman
Not Started
Replacement 27D.5 Spaces
01/01/2027 12/31/2027 CAP-27-0027 Greenwood Cemetery Office Cemetery Nicole
Not Started Accessibility Entrance and Parking Wildeboer
Space
01/01/2027 12/31/2027 CAP-26-0124 Parks - Kelso Beach at Nawash Park Parks and Green Pam Coulter Nicole
Not Started
Main Entrance & Fence 24D.20 Spaces Wildeboer
01/01/2027 12/31/2027 CAP-26-0068 Parks - Kiwanis Soccer Complex - Parks and Green Pam Coulter Nicole
Not Started
Entrance Gate/Sign 26D.16 Spaces Wildeboer
01/01/2027 12/31/2027 CAP-27-0052 Tom Williams Backstop & Fencing Parks and Green Nicole
Not Started
Replacement Spaces Wildeboer
01/01/2027 12/31/2027 CAP-27-XXX Fortress Area - 900 Block of 1st Ave W Parks and Green Pam Coulter
Not Started
Spaces
Not Started 01/01/2027 12/31/2027 OPR-27-XXX River District Boundary Expansion River District Pam Coulter Pam Coulter
01/01/2027 12/31/2027 CAP-27-0002 Bayshore - Arena Bowl Seat Bayshore Ryan Gowan
Not Started
Replacement
Not Started 01/01/2027 12/31/2027 CAP-27-0003 Bayshore - Ice Floor Cover Bayshore Ryan Gowan
01/01/2027 12/31/2027 CAP-27-0036 JMRRC Compressor 2 Replacement Regional Rec Pam Coulter Ryan Gowan
Not Started
27I.1 Centre (JMRRC)
01/01/2027 07/01/2027 CAP-27-0048 zz - Completed - Harrison Park Parks and Green June 25, 2026 - Project has been completed Pam Coulter Shawn Dubosq
Completed Workshop Interior Door Replacement Spaces
30D.5
01/04/2027 12/31/2027 OPR-27-XXX TTAG Facility Fundraising Feasibility Tom Thomson August 28, 2027 - on hold until new Term of Pam Coulter Aidan Ware
Not Started
Study Art Gallery Council.
---
Attachment: Attachment 4 - 9 Bends Trail Photos of Slope Failure.pdf
Source: https://helpos.ca/attachments/373723a51659c96df284007f13f9e4842812be84289df2fe87a4cf03abe7980f/8-d-1-5-attachment-4-9-bends-trail-photos-of-slope-failure-pdf.pdf
Attachment 4– Photos of 9 Bends trail
Debris from trail has filled open swales
Erosion of swale
Obstructed swale
Wash out of trail and debris in swale
Sink hole
Large bank slump creating unstable bank condition
Tree damage and impact
Tree damage
8.d.2 Report CS-26-086 from the Director of Community Services Re: Greenwood Cemetery Chapel - Updated Business Case
The Community Services Committee recommends that City Council direct staff to proceed with tendering the Greenwood Cemetery Chapel restoration project in January 2027. The updated business plan estimates total project costs at $1,384,413 for constructing approximately 452 indoor niches and adapting the 1905 heritage building.
Committee Recommends Tendering Greenwood Chapel Restoration
The Community Services Committee recommends that City Council direct staff to proceed with tendering the Greenwood Cemetery Chapel restoration project in January 2027. The updated business plan estimates total project costs at $1,384,413 for constructing approximately 452 indoor niches and adapting the 1905 heritage building.
Updated Business Plan for Greenwood Chapel Niches
The report details an updated business plan for the Greenwood Cemetery Chapel, estimating $2.95 million in revenue from 452 indoor columbarium niches and $453,400 in service fees over twenty years. Staff propose tendering the construction project in January 2027 to commence work in spring 2027, while allocating portions of niche sales to Care and Maintenance and Future Development funds.
Greenwood Chapel Adaptive Reuse Business Case
The report outlines a positive business case for the Greenwood Cemetery Chapel adaptive reuse project, recommending that the City proceed to tendering in January 2027 with construction starting in Spring 2027 and opening by January 2028.
Greenwood Chapel Inurnment Rights Financial Data
The report details the financial status of Greenwood Cemetery Chapel inurnment rights, listing unit sizes ranging from 12 inches to 24 inches with corresponding costs and sales figures. Specific categories such as 12-inch corner premiums and 24-inch front units show varying numbers of remaining rights versus total sold quantities.
Thirty-year Revenue Allocation for Inurnment Services
The financial projection allocates estimated annual inurnment services sales across thirty years into three specific revenue streams: Care and Maintenance, Future Development Fund, and Interment Rights Revenue.
Report Details the Financial Projections for Greenwood Chapel Inurnment Services
The report details the financial projections for Greenwood Chapel inurnment services over thirty years, listing specific unit costs and estimated annual revenues. It calculates a net annual profit impact on the operating budget ranging from negative $29,814.55 to positive $116,375.00 depending on sales volume. The document outlines total construction and security expenses totaling $1,384,413, with $100,000 funded from the Future Development Reserve Fund.
Report Presents Estimated Sales Data for Greenwood Chapel Niches Ranging
The report presents estimated sales data for Greenwood Chapel niches ranging from 12-inch to 24-inch units, projecting total revenue of $2,956,800.00 across 452 available niches. Additionally, historical interment trends show cremation percentages fluctuating between 37.5% and 64% from 2020 through 2025.
Agenda item 8.d.2: Report CS-26-086 from the Director of Community Services Re: Greenwood Cemetery Chapel - Updated Business Case
---
Attachment: Greenwood Cemetery Chapel - Updated Business Case - CS-26-086.pdf
Source: https://helpos.ca/attachments/a813608fdd1ce24bf64dc00bbad54b153ae64391ebd3c658f322e47cbd4f9a83/8-d-2-1-greenwood-cemetery-chapel-updated-business-case-cs-26-086-pdf.pdf
Staff Report
Report To: Community Services Committee
Report From: Pamela Coulter, Director of Community Services
Meeting Date: September 23, 2026
Report Code: CS-26-086
Subject: Greenwood Cemetery Chapel – Capital Project – Updated
Business Plan
Recommendations:
THAT in consideration of Staff Report CS-26-086 respecting the Greenwood
Cemetery Chapel Capital Project Updated Business Plan, the Community
Services Committee recommends that City Council direct staff to move
forward with tendering the project.
Highlights:
The purpose of the project is to restore and adaptively reuse the
1905 Greenwood Cemetery Chapel—a City Heritage Registry
building—as an indoor columbarium with space for services and
quiet reflection.
Architectural design and structural investigations are complete,
producing a tender-ready package and Class D estimate.
The total estimated project cost is $1.384 million, including
construction, contingency, niches, security/internet, completed
design, and project oversight.
The project would install approximately 452 indoor niches,
projected to generate $2.957 million in niche-sale revenue over 20
years. Required contributions to the Care and Maintenance Fund
and Future Development Fund total approximately $1.476 million;
the business case remains positive and includes using
Staff Report CS-26-086: Greenwood Cemetery Chapel – Capital Project – Updated
Business Plan
$100,000 from the Future Development Fund to reduce initial
borrowing.
Staff recommend proceeding to tender in January 2027, with award
in March 2027, construction beginning in spring 2027, and opening
targeted for January 2028. Further work will confirm Ontario
market pricing and obtain a construction-administration quotation.
Vision 2050 - Strategic Plan Alignment:
Strategic Plan Priority: Celebrating and Embracing Culture - Uplifting all
aspects of the City’s local culture, including Indigenous Peoples’ cultural
histories and practices, the cultural histories and practices of all residents,
and formal institutional arts and culture.
Previous Report/Authority:
Report CS-20-155 Re: Greenwood Cemetery Chapel – Indoor Columbarium
and Renovation Business Case
Capital Detail Sheet 20D.64
Background:
Greenwood Cemetery Master Plan
Greenwood Cemetery is 43 acres and has been used as a Cemetery since
1858. In 2020, Council approved the Greenwood Cemetery Master Plan.
Based on information from the Master Plan, the red brick Chapel was
constructed in 1905. It is the focus of a long, uninterrupted view from what
was the original main entrance off 2nd Avenue East. Like the Cemetery
Office, the Chapel is situated on a slope with access to the basement level at
grade from the rear, and to the upper level at grade at the front and south
side of the building.
This structure is also listed in the City’s Heritage Registry.
The Chapel, as its name suggests, was originally constructed to conduct
funeral services indoors during inclement weather. It was equipped with an
opening in the floor, which allowed lowering of caskets into the cellar which
was once used for winter storage. The Chapel interior has been gutted. The
Chapel basement is used for winter storage of Cemetery ground maintenance
Staff Report CS-26-086: Greenwood Cemetery Chapel – Capital Project – Updated
Business Plan
equipment. The condition of the chapel has been deteriorating, as is common
in heritage buildings that do not have a meaningful purpose.
The Master Plan noted a documented increasing demand for cremation
options. This trend has continued since the approval of the Master Plan in
2020. Attachment 1 shows the interment trends at Greenwood over the last
several years. In 2025, 64% of all interments were cremated remains.
The Master Plan includes 15 recommendations.
Within the building and maintenance theme, the following recommendation
was approved:
4.2.13 – Develop a business case for the restoration of the chapel,
Including Indoor Columbaria and Contemplative Space.
Funding for structural analysis, and concept design for a new use of
the Chapel building is included in the City’s 2020 Capital budget. The
2012 Greenwood Cemetery Master Plan spoke to several options for
suggested uses of the building pending the results of a structural
assessment, including indoor columbaria, restoration of the original
design and layout of the Chapel, meeting space, or a genealogical or
museum space.
Staff support a design focus that allows for indoor columbaria to line
the north, west and south walls, and Chapel space for services or quiet
reflection within the remaining footprint. A business case for
implementation will be brought forward for consideration to
Community Services Committee, with design and construction plans to
follow pending a recommendation by Committee.
In 2020, a preliminary business case had supported Council’s approval of a
capital project for the Chapel.
In 2023, RFP 22-004 was issued for design and engineering services. The
scope of work included qualified architectural and structural engineering
services to repurpose the historic Greenwood Cemetery Chapel into an
accessible space for indoor columbaria, and offer a space for small services.
The work includes assessing and potentially modifying or removing the rear
addition, repairing the historic windows and entry doors, improving
accessibility and energy efficiency, upgrading electrical and HVAC systems,
ensuring compliance with the Ontario Building Code, preparing construction
tender documents, presenting the design to Community Services Committee,
Staff Report CS-26-086: Greenwood Cemetery Chapel – Capital Project – Updated
Business Plan
and developing a Class C construction cost estimate. During the course of
the design, additional structural engineering investigations were completed
given the location of the location of the chapel near the top of a slope and
notable settling of the building.
The contract was awarded to John Rutledge Architect together with Nelson
Dawley, P.Eng. The cost of the design work and structural analysis
completed to date was approximately $43,000. This work has produced a
tender-ready package as well as a Class D Construction Cost Estimate.
Prior to the tender, staff wanted to update the business plan for the project
and present this update to Committee.
Analysis and Options:
Attachment one to this report includes a detailed breakdown of costs and
revenues to support the analysis that follows:
Projected Chapel Adaptive Reuse Expenses
Construction Estimate by Engineer $690,000
Contingency $110,000
Security and internet $50,000
Niches (462 niches) $372,000
Design (completed) $42,413
Project oversight $120,000
Total costs $1,384,413
Estimated revenues and Assumptions
Sales per year
The business case has estimated 23 niche sales per year. Based on this, the
niches would be sold over a 20-year window (see attachment 2).
This estimate was generated assuming that 20 percent of current average
annual interments in the years 2020-2025 would choose in the future an
indoor niche option.
This would be the only indoor columbarium niche, and it is anticipated that
there may be strong demand for niche units as soon as these are available.
Staff Report CS-26-086: Greenwood Cemetery Chapel – Capital Project – Updated
Business Plan
Unlike the outdoor columbarium, once this is sold, there would not be
another indoor option developed. Sales numbers have been modestly
projected as we are trying to measure the demand for a service that does
not currently exist in this market. This will be a unique option and one that is
not available in this region.
Niche Sales Revenue
An estimate was received (2026) based on the floor plan, for the number of
niches and niche sizes that would be installed in the chapel. It is estimated
that 452 niches would be installed. The niches can have glass or solid fronts
and can include lighting.
It is estimated that over a 20-year window, the following revenue would be
generated from the sale of niches:
Number of Estimated
Unit Niches in various Cost of Niche Niche Sales
sizes Revenue
12" Corner
16 $ 5,500.00 $88,000
Premium
12" Front 260 $ 5,000.00 $1,300,000
14" Front 6 $ 5,800.00 $34,800
18" Front 54 $ 7,500.00 $405,000
21" Front 28 $ 8,750.00 $245,000
21" Corner
16 $ 9,000.00 $144,000
Premium
24" Front 64 $ 10,000.00 $640,000
24" Double 8 $ 12,500.00 $100,000
452 $2,956,800
The anticipated total revenue from the sale of niches is estimated at $2.95
M.
In addition to the revenue from the sale of niches, there is a chapel
inurnment service cost for each time a niche is opened and closed.
With the various sizes of niches, assumptions have been made on the
number of urns that would be placed inside and thereby the number of
inurnment fees.
It is anticipated that the inurnment fees would be collected over a longer
window as the fee is not received until time of need. The mausoleum was
constructed nearly 100 years ago, and we are still collecting interment fees.
Staff Report CS-26-086: Greenwood Cemetery Chapel – Capital Project – Updated
Business Plan
For the purpose of the business case, the fees have not been increased over
the life of the project and these have not been included in the revenue
toward the debenture as the interment fee is intended to cover in year
operating expense for staff to undertake the work to open and close a niche.
Estimated inurnment fees:
Number of
Chapel
Chapel
Inurnment
Unit Inurnment Estimated total
Services
Service Cost revenue from
based on
Inurnments
niche size
12" Corner Premium (2
32 $350.00 $11,200
Urns)
12" Front (2 Urns) 520 $350.00 $182,000
14" Front (2 Urns) 12 $350.00 $4,200
18" Front (2 Urns) 108 $400.00 $43,200
21" Front (3 Urns) 84 $400.00 $33,600
21" Corner Premium (3
48 $400.00 $19,200
Urns)
24" Front (4 Urns) 256 $500.00 $128,000
24" Double (8 Urns) 64 $500.00 $32,000
1124 $453,400
The estimated inurnment service revenue is $453,400.
Staff have not included this revenue in the business case.
Care and Maintenance Fund and Future Development Fund
The Bereavement Authority of Ontario (BAO) requires that a certain
percentage of funds from the sale of niches (15%) be set aside in a Care and
Maintenance Fund (C&M). These funds grow over time, and the interest from
the amount generates funds to offset annual operating costs at the
Cemetery. This 15% is reflected in the Fees and Charges Bylaw.
There is currently $1.4 M in this fund.
Additionally, the City sets aside 35% of funds through the fees and Charges
Bylaw from all land and niche sales into a Future Development Fund. This is
not mandated by BAO; however, it does establish a reserve at the cemetery
for capital projects.
Staff Report CS-26-086: Greenwood Cemetery Chapel – Capital Project – Updated
Business Plan
The sale of the indoor niches will contribute to both of these funds. Based on
current niche values, it is anticipated that the following amounts will be
added to these capital reserves:
Care and Maintenance (15%) $442,695
Future Development (35%) $1,032,955
Total to Reserves $1,475,650
These reserves ensure funds are available in the future for both ongoing
operational costs and future capital projects.
The attached business case shows these reserve amounts and deducts them
from the total revenue amount available to offset the debenture.
The business case would utilize $100,000 from the Future Development Fund
to reduce the initial debenture amount. In the first 10 years of the project,
the FD Fund would be used to reduce the deficit in each year. The overall
20-year contribution to the Future Development Fund will more than replace
the funds used. The net increase to the fund over the 20-year time period is
approximately $432,000 (assumes no change in sale price over time).
Buildings with Cultural Heritage Value
As noted in the Cemetery Master Plan, the Cemetery has several historic
buildings including the office, chapel and mausoleum. These buildings are on
the City’s Heritage Register, and council had requested that we explore a
designation of the cemetery and its heritage assets following the completion
of the chapel project.
There are costs to maintain the many buildings owned by the City and there
are significant benefits to ensuring that, in particular, the heritage buildings
have a meaningful use to ensure that they can continue to be used and have
a positive community impact.
By ensuring a meaningful use of heritage buildings in their preservation, com
munities can benefit from their historical, cultural, and economic value while
fostering a sense of identity and continuity.
If the building was repurposed for a different use such as storage, or it was
considered for demolition, there would be costs associated with either of
those options. The business case for restoring this heritage building to a use
Staff Report CS-26-086: Greenwood Cemetery Chapel – Capital Project – Updated
Business Plan
that will generate a positive use and impact, offer a unique interment option
and generate revenue that offsets costs is positive.
Next steps:
After meeting with staff in Purchasing and Corporate Facilities, the plan
would be to tender the project in January of 2027 for construction
commencing in the spring of 2027.
Additionally, staff will:
Do additional research to understand the cost of other indoor niches
in Ontario to ensure that the price point is appropriate; and
Obtain a price quotation for construction administration from the
architect.
Resource Alignment:
Financial Resources
There is a positive business case outlined in the report that supports moving
forward to tender.
Human Resources
City staff have been supporting this project together with contracted
architect and engineer.
As this is a corporate facility project, Parks & Cemetery staff will be consulted
however, the construction phase of the project will be supported by one of
the City’s Corporate Facility Project Coordinators. Some time will also be
required from the IT Division to support the installation of fiber.
Time and Scheduling
Tender: January 2027
Award: March 2027
Construction start: Spring 2027
Opening: January 2028
Technology and Infrastructure
N/A
Staff Report CS-26-086: Greenwood Cemetery Chapel – Capital Project – Updated
Business Plan
Climate and Environmental Impacts:
The recommendation supports the City's Climate Mitigation Plan.
The adaptive re-use of heritage buildings reduces waste to landfill.
Communication and Engagement:
The adaptive reuse of the chapel was identified in the Greenwood Cemetery
Master Plan, which was completed in consultation with the broad public and
funeral homes in the area.
Report Developed in Consultation With:
Kate Allan, Director of Corporate Services
Amanda Tennant Bumstead, Cemetery Supervisor
Attachments:
1. Attachment 1 - Updated Business Case
2. Attachment 2 - Historic interment trends
Reviewed by:
Pamela Coulter, Director of Community Services
Submission approved by:
Tim Simmonds, City Manager
For more information on this report, please contact Pamela Coulter, Director
of Community Services at pcoulter@owensound.ca or 519-376-4440 x. 1252.
Staff Report CS-26-086: Greenwood Cemetery Chapel – Capital Project – Updated
Business Plan
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Attachment: Attachment 1 - Cemetery Chapel Updated Business Case.pdf
Source: https://helpos.ca/attachments/5e116fe25db5ab2277959b830624fea37681dd7b703984e8243cc2c485900109/8-d-2-2-attachment-1-cemetery-chapel-updated-business-case-pdf.pdf
Greenwood Cemetery Chapel Adaptive Reuse Project
Indoor Niche
Estimated Chapel Niche Revenue
2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 2041 2042 2043 2044 2045 2046 2047 2048 2049 2050 2051 2052 2053 2054 2055 2056 2057
Estimated Interment Right Sales Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 Year 11 Year 12 Year 13 Year 14 Year 15 Year 16 Year 17 Year 18 Year 19 Year 20 Year 21 Year 22 Year 23 Year 24 Year 25 Year 26 Year 27 Year 28 Year 29 Year 30
Number of
Chapel Chapel Inurnment Total
Total Sold
Inurnment Right Cost Remaining
Unit Rights
12" Corner Premium 16 $ 5,500.00 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 0 0 1 0 0 16 0
12" Front 260 $ 5,000.00 14 14 14 14 14 14 14 14 15 15 15 15 15 15 14 14 14 8 8 0 260 0
14" Front 6 $ 5,800.00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 6 0 0 6 0
18" Front 54 $ 7,500.00 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 0 0 54 0
21" Front 28 $ 8,750.00 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 9 28 0
21" Corner Premium 16 $ 9,000.00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 0 8 6 16 0
24" Front 64 $ 10,000.00 3 3 3 3 3 3 3 3 2 2 2 2 2 2 3 3 3 3 6 10 64 0
24" Double 8 $ 12,500.00 1 1 1 1 1 1 1 1 0 0 0 0 0 0 0 0 0 0 0 0 8 0
452 23 23 23 23 23 23 23 23 22 22 22 22 22 22 22 21 23 22 23 25 0 0 0 0 0 0 0 0 0 0 452 0
Total Revenue (30 years)
Estimated Annual Interment Right Revenue $ 149,250.00 $ 149,250.00 $ 149,250.00 $ 149,250.00 $ 149,250.00 $ 149,250.00 $ 149,250.00 $ 149,250.00 $ 131,750.00 $ 131,750.00 $ 131,750.00 $ 131,750.00 $ 131,750.00 $ 131,750.00 $ 131,250.00 $ 131,250.00 $ 149,250.00 $ 141,550.00 $ 180,750.00 $ 232,750.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 2,951,300.00
Revenue Allocation
Care and Maintanance (15%) 0.15 $ 22,387.50 $ 22,387.50 $ 22,387.50 $ 22,387.50 $ 22,387.50 $ 22,387.50 $ 22,387.50 $ 22,387.50 $ 19,762.50 $ 19,762.50 $ 19,762.50 $ 19,762.50 $ 19,762.50 $ 19,762.50 $ 19,687.50 $ 19,687.50 $ 22,387.50 $ 21,232.50 $ 27,112.50 $ 34,912.50 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 442,695.00
Future Development Fund (35%) 0.35 $ 52,237.50 $ 52,237.50 $ 52,237.50 $ 52,237.50 $ 52,237.50 $ 52,237.50 $ 52,237.50 $ 52,237.50 $ 46,112.50 $ 46,112.50 $ 46,112.50 $ 46,112.50 $ 46,112.50 $ 46,112.50 $ 45,937.50 $ 45,937.50 $ 52,237.50 $ 49,542.50 $ 63,262.50 $ 81,462.50 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 1,032,955.00
Interment Rights Revenue (50%) 0.5 $ 74,625.00 $ 74,625.00 $ 74,625.00 $ 74,625.00 $ 74,625.00 $ 74,625.00 $ 74,625.00 $ 74,625.00 $ 65,875.00 $ 65,875.00 $ 65,875.00 $ 65,875.00 $ 65,875.00 $ 65,875.00 $ 65,625.00 $ 65,625.00 $ 74,625.00 $ 70,775.00 $ 90,375.00 $ 116,375.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 1,475,650.00
$ 2,951,300.00
2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 2041 2042 2043 2044 2045 2046 2047 2048 2049 2050 2051 2052 2053 2054 2055 2056 2057
Estimated Annual Inurnment Services Sales Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 Year 11 Year 12 Year 13 Year 14 Year 15 Year 16 Year 17 Year 18 Year 19 Year 20 Year 21 Year 22 Year 23 Year 24 Year 25 Year 26 Year 27 Year 28 Year 29 Year 30
Number of
Chapel Chapel Inurnment Total
Total Sold
Inurnment Service Cost Remaining
Unit Services
12" Corner Premium (2 Urns) 32 $ 350.00
12" Front (2 Urns) 520 $ 350.00
14" Front (2 Urns) 12 $ 350.00
18" Front (2 Urns) 108 $ 400.00
21" Front (3 Urns) 84 $ 400.00
21" Corner Premium (3 Urns) 48 $ 400.00
24" Front (4 Urns) 256 $ 500.00
24" Double (8 Urns) 64 $ 500.00
Total Services Revenue (30 Years)
Estimated Annual Inurnment Services Sales Revenue $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -
Estimated Total Annual Revenue (Interment Right Sales and Inurnment Services)
$ 74,625.00 $ 74,625.00 $ 74,625.00 $ 74,625.00 $ 74,625.00 $ 74,625.00 $ 74,625.00 $ 74,625.00 $ 65,875.00 $ 65,875.00 $ 65,875.00 $ 65,875.00 $ 65,875.00 $ 65,875.00 $ 65,625.00 $ 65,625.00 $ 74,625.00 $ 70,775.00 $ 90,375.00 $ 116,375.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 1,475,650.00
Debenture Over 10 Years
Estimated Debenture Payment $ 154,440 $154,439.55 $154,439.55 $154,439.55 $154,439.55 $154,439.55 $154,439.55 $154,439.55 $154,439.55 $154,439.55
Net Profit (30 Years)
Net Annual Profit (cost) -$79,814.55 -$79,814.55 -$79,814.55 -$79,814.55 -$79,814.55 -$79,814.55 -$79,814.55 -$79,814.55 -$88,564.55 -$88,564.55 $65,875.00 $65,875.00 $65,875.00 $65,875.00 $65,625.00 $65,625.00 $74,625.00 $70,775.00 $90,375.00 $116,375.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 -$ 68,745.47
Funded from Future Development Reserve Fund $50,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00
Net Impact on Operating Budget -$29,814.55 -$29,814.55 -$29,814.55 -$29,814.55 -$29,814.55 -$29,814.55 -$29,814.55 -$29,814.55 -$38,564.55 -$38,564.55 $65,875.00 $65,875.00 $65,875.00 $65,875.00 $65,625.00 $65,625.00 $74,625.00 $70,775.00 $90,375.00 $116,375.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Debenture Payment Calculator $ 154,440
Construction $ 800,000 690,000 estimate inflated to 800,000
Security $ 50,000 Estimate - support installation of a security system and camera's (and any other security measures to protect contents of buiding)
Consulting
Design $ 42,413 spent by Architect and Engineer to date in development of tender information (May 24 - $15,000, Dec 25 - $19,975, Apr 26 - $7,148.94, and Jun 26 - $288.82 (not paid to date, interest charge))
Construction Administration $ 120,000 15% of construction cost utilizing an external contract administrator
Niches $ 372,000 20% contingency (installation could be phased in by room - more costly in long run but would reduce initial investment)
Total $ 1,384,413
Less funded from FD Reserve Fund -$ 100,000
Net To Be Debentured $ 1,284,413
Estimated Sales
Number of
Unit Chapel cost per niche Estimated Revenue
Niches
12" Corner Premium 16 $ 5,500.00 $ 88,000.00
12" Front 260 $ 5,000.00 $ 1,300,000.00
14" Front 6 $ 5,800.00 $ 34,800.00
18" Front 54 $ 7,500.00 $ 405,000.00
21" Front 28 $ 8,750.00 $ 245,000.00
21" Corner Premium 16 $ 9,000.00 $ 144,000.00
24" Front 64 $ 10,000.00 $ 640,000.00
24" Double 8 $ 12,500.00 $ 100,000.00
452 $ 2,956,800.00
C:\Users\cmclean\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\EO9PTJ1B\Copy of Copy of Greenwood Cemetery-Chapel and Niche Cost Analysispcsept9ka 1 of 1
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Attachment: Attachment 2 - Historic Internment Trends.pdf
Source: https://helpos.ca/attachments/ee8e4f67729efcae3bbaf02efb68001a3d5ee3db5bcc4131b4f69052fdcf7249/8-d-2-3-attachment-2-historic-internment-trends-pdf.pdf
Attachment 2 Interment Trends
Year Full size % Cremation % Total
2012 82 54% 70 46% 152
2013 57 38% 93 62% 150
2014 54 41% 77 59% 131
2015 81 51% 77 49% 158
2016 48 35% 91 65% 139
2017 68 46% 81 54% 149
2018 64 42% 89 58% 153
2019 55 61% 98 39% 153
2020 57 62.5% 72 37.5% 129
2021 55 44% 107 66% 162
2022 78 48% 132 52% 210
2023 52 46% 122 54% 174
2024 37 35% 121 65% 158
2025 58 36% 101 64% 159
8.d.3 Report CS-26-084 from the Director of Community Services Re: Kelso Beach at Nawash Park Playground and East Side Boat Launch - Naming
The Community Services Committee recommends that City Council direct staff to bring forward by-laws naming the playground 'The Order of Good Cheer Walden Family Playground' and the boat launch 'Ted Bluhm East Side Boat Launch'. This proposal honours contributions from the Order of Good Cheer and a confirmed $100,000 grant from the Walden Family Foundation for the project. The renaming also recognizes Ted Bluhm's significant involvement in the original community-led boat launch project and his service to the Order.
Community Services Committee Recommends That City Council Direct Staff to Bring Forward
The Community Services Committee recommends that City Council direct staff to bring forward by-laws naming the playground 'The Order of Good Cheer Walden Family Playground' and the boat launch 'Ted Bluhm East Side Boat Launch'. This proposal honors contributions from the Order of Good Cheer and a confirmed $100,000 grant from the Walden Family Foundation for the project. The renaming also recognizes Ted Bluhm's significant involvement in the original community-led boat launch project and his service to the Order.
Naming East Side Boat Launch After Ted Bluhm
The Order of Good Cheer requests naming the East Side Boat Launch after Ted Bluhm, a former chairman who served from the group's inception and contributed significantly to community projects like the Bayshore Boat Launch. Although no original contribution agreement exists, the City acknowledges that honoring this donation aligns with Policy CS33 regarding site and facility naming.
City Site and Facility Naming Policy Requirements
The document outlines the City's Site and Facility Naming Policy, requiring donors to contribute at least 20% of capital costs or $50,000 while retaining City ownership and operational control. It mandates that corporate donations cover full capital costs, include maintenance funds, and demonstrate community benefits before approval by an Advisory Committee.
Agenda item 8.d.3: Report CS-26-084 from the Director of Community Services Re: Kelso Beach at Nawash Park Playground and East Side Boat Launch - Naming
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Attachment: Naming - Kelso Beach at Nawash Park Playground and East Side Boat Launch - CS-26-084.pdf
Source: https://helpos.ca/attachments/ac2155520177ce95cc36df5cd02ac146d4a99bf59bf8b7493deb9cab54a73e33/8-d-3-1-naming-kelso-beach-at-nawash-park-playground-and-east-side-boat-launch-cs-26-084-pdf.pdf
Staff Report
Report To: Community Services Committee
Report From: Pamela Coulter, Director of Community Services
Meeting Date: September 23, 2026
Report Code: CS-26-084
Subject: Naming of Kelso Beach at Nawash Park Playground and
East Side Boat Launch
Recommendations:
THAT in consideration of Staff Report CS-26-084 respecting Naming the
Kelso Beach at Nawash Park Playground and East Side Boat Launch, the
Community Services Committee recommends that City Council direct staff to
bring forward by-laws to name the facilities based on the contributions from
the Order of Good Cheer and Walden Family as follows:
1. The Order of Good Cheer Walden Family Playground; and
2. Ted Bluhm East Side Boat Launch.
Highlights:
Two naming requests are being considered under City Policy
CS33 from the Scenic City Order of Good Cheer, a longstanding
local not-for-profit that has funded several community amenities.
Kelso Beach playground: Following Council’s 2024 approval of the
Kelso Beach at Nawash Park splash pad revitalization and
playground replacement partnership, staff recommend naming the
playground “The Order of Good Cheer Walden Family
Playground.” The Walden Family Foundation has confirmed
a $100,000 grant to the Order in support of the project.
The Order requests that the East Side Boat Launch facility be
renamed “Ted Bluhm East Side Boat Launch” to honour Ted Bluhm’s
Staff Report CS-26-084: Naming of Kelso Beach at Nawash Park Playground and
East Side Boat Launch
significant involvement in the original community-led boat launch
project and his service to the Order of Good Cheer.
Vision 2050 - Strategic Plan Alignment:
Strategic Plan Priority: Fostering Mutually Beneficial & Respectful
Relationships - Establishing, reconciling, and continually nurturing
relationships that result in mutual benefit, trust and shared understanding.
Previous Report/Authority:
Policy CS33 Site and Facility Naming – Donations/Contributions (Attachment
1)
Report CS-24-106 Re: Partnership with the Scenic City Order of Good Cheer
- Kelso Beach at Nawash Park
CS-241218-005
"THAT in consideration of Staff Report CS-24-081 respecting Partnership
with the Scenic City Order of Good Cheer for the Playground and
Splashpad at Kelso Beach at Nawash Park, the Community Services
Committee recommends that City Council direct staff to bring forward a
draft contribution agreement to Committee for consideration."
The City entered into a contribution agreement with the Scenic City Order of
Good Cheer (SSOGC) in support of the replacement of the Kelso Beach at
Nawash Park playground and revitalization of the splash pad, with a focus on
asset renewal and utilizing existing infrastructure. The SSOGC committed a
$250,000 donation for the project, to be given in 5 annual installments of
$50,000, starting in 2025. The total capital funding for the playground
replacement and splash pad upgrade project was initially established at
$500k, split evenly between the City and SSOGC. The Order recently
confirmed support for an additional $35,000 to support the project with the
donation being spread over 6 years.
The Contribution Agreement between the Order and the City was updated to
reflect this change.
Staff Report CS-26-084: Naming of Kelso Beach at Nawash Park Playground and
East Side Boat Launch
Background:
The City has a naming policy that addresses naming where there is a
donation or contribution. This report addresses 2 requests from the Scenic
City Order of Good Cheer regarding naming associated with major donations.
The Scenic City Order of Good Cheer is a local not-for-profit organization
comprised of a group of dedicated community-minded individuals who raise
funds in support of community projects. Past projects have included:
Eastside Boat Launch Ramp and Building;
Inner Harbour walkway benches;
Gazebo at Harry Lumley Bayshore Community Centre;
Good Cheer Outdoor Artificial Ice Rink at Harrison Park;
Scenic City Order of Good Cheer Splash Pad at Kelso Beact at
Nawash Park; and
Good Cheer Washroom and Changeroom at Kelso Beach at Nawash
Park.
City Policy CS33 states (excerpt):
DONATIONS/CONTRIBUTIONS
A) Any individual donor or corporation seeking to have a facility or site
named, should donate either 20% of the capital cost of the project or
$50,000, whichever is higher. It is not considered prudent to allow
exceptions to this policy.
As well, this policy should be fully explained to all interested parties.
B) A project costing $50,000 or less should not be considered for the
naming process. This type of project would fall under II,C above.
Analysis and Options:
Kelso Beach at Nawash Beach Splash Pad and Playground
In 2024, Committee and Council passed resolution no. CS-241218-005 which
entered into a Contribution Agreement with the Order of Good Cheer
respecting the Kelso Beach at Nawash Park Splash Pad Revitalization and
Playground Replacement.
Staff Report CS-26-084: Naming of Kelso Beach at Nawash Park Playground and
East Side Boat Launch
Among other things, the contribution agreement provided naming rights to
the Scenic City Order of Good Cheer based on the partnership, similar to the
Splash Pad and Changeroom/Washroom.
The Contribution Agreement between the Order and the City also noted that
the partners would pursue grants to support the project.
A grant has been confirmed by the Walden Family Foundation in the amount
of $100,000 for the project.
The anticipated capital cost of the construction is $497,000 (plus additional
costs for design, survey, construction management).
With the donation from the Walden Family Foundation, the Order of Good
Cheer has proposed that the name of the playground be:
The Order of Good Cheer Walden Family Playground
The Walden Family was pleased with the proposed name. The Splashpad and
Washroom names will remain.
The donation from the Order of Good Cheer and the Walden Family as well
as other major donors including the Sutherland Family, LiUNA Local
Labourers Union, and East Court Residences (Peter Vandolder) will be
recognized by:
Sod turning and media release at project start;
Recognition on the City’s Project page;
Recognition on the Scenic City Order of Good Cheer Website;
Recognition on an on-site plaque; and
Ribbon Cutting and media release.
East Side Boat Launch
In June of 1997, a new building and boat launch were constructed on the
City’s east shore, north of the Harry Lumley Bayshore Community Centre.
This project was led by the Bayshore Community Boat Launch Committee
who later became the Scenic City Order of Good Cheer.
The launch was refurbished and repaired in 2019 through a partnership with
Outdoor Adventures and the City with support from the Tom Williams Fund.
While the signage on the building references the Bayshore Community Boat
Launch, the city’s website and the City’s Recreation Master Plan reference
this site as “The East Side Boat Launch”.
Staff Report CS-26-084: Naming of Kelso Beach at Nawash Park Playground and
East Side Boat Launch
The contribution of the community group who eventually became the Scenic
City Order of Good Cheer is not well documented and the value of the
contribution to the project as a percent of the overall project in not clear.
The Order of Good Cheer has requested that the boat launch be named the
Ted Bluhm East Side Boat Launch in honour of former member Ted Bluhm
who was an integral part of the initial project and a long-time member of the
Order of Good Cheer.
In an article for the 36th Salmon Spectacular Magazine by Jack Osadzuk he
wrote:
“…Ted became an active member of the Scenic City Order of Good Cheer
from its inception, serving terms as chairman. This group raises funds to
finance many community projects – such as the Bayshore Boat Launch, the
Kelso Beach Splash Pad, the Skating Rink at Harrison Park, the shoreline
Gazebo and Children’s Playground at the Bayshore Community Centre, and
many other projects in the community. Ted took great pride and pleasure in
being a part of this dedicated group of community-minded volunteers.”
The Order has made a request that the City add Ted Bluhm’s name to the
East Side Boat Launch and building in recognition of the work and donation
of what is now the Order to this community asset. The proposed name is
the:
Ted Bluhm East Side Boat Launch
While there is no contribution agreement from that time that can be located,
the naming to recognize the contribution to this facility is within the spirit of
Policy CS33.
Resource Alignment:
Financial Resources
The cost for the playground sign and donor is estimated at $2500 and will be
part of the overall project cost.
The Order of Good Cheer is agreeable to paying for a new sign for the East
side launch.
Staff Report CS-26-084: Naming of Kelso Beach at Nawash Park Playground and
East Side Boat Launch
Human Resources
This project has been supported by the Director of Community Services,
Manager of Parks & Open Spaces, and Corporate Services Staff including the
Purchasing and Claims Coordinator together with the consultant.
Time and Scheduling
Playground and Splashpad
Design and consultation 2026
Final design to Community Services Committee June 24, 2026
Consultation with Joint County Accessibility Committee summer
Tender preparation Summer 2026
Construction commences Fall 2026
Completion in Spring 2027
East side boat launch
New signage will be installed in spring of 2027
Technology and Infrastructure
The City’s Public Engagement Platform, OurCity has been used to support
this project.
Climate and Environmental Impacts:
There are no anticipated climate or environmental impacts.
Communication and Engagement:
Policy CS33 does not require engagement for naming associated with a
donation.
Report Developed in Consultation With:
Before making the request, the Order has consulted with both the Walton
family and the family of Mr. Ted Bluhm.
Attachments:
Attachment 1 – Policy CS33 Site and Facility Naming
Staff Report CS-26-084: Naming of Kelso Beach at Nawash Park Playground and
East Side Boat Launch
Reviewed by:
Tim Simmonds, City Manager
Submission approved by:
Tim Simmonds, City Manager
For more information on this report, please contact Pamela Coulter, Director
of Community Services at pcoulter@owensound.ca or 519-376-4440 ext.
1252.
Staff Report CS-26-084: Naming of Kelso Beach at Nawash Park Playground and
East Side Boat Launch
---
Attachment: Attachment 1 - Policy CS33 Site and Facility Naming.pdf
Source: https://helpos.ca/attachments/0b32ffef34c5fa4132883c4c7d6fec139698a1b83fec20ace6fd138ba9b6ea8a/8-d-3-2-attachment-1-policy-cs33-site-and-facility-naming-pdf.pdf
S.P. NO: CS33
STANDARD POLICY PAGE NO. 1 OF 3
DATE:
DEPARTMENT:
SUBJECT: Community Services
SITE AND FACILITY NAMING POLICY DIVISION:
Community
Development
COUNCIL AUTHORITY OR STAFF APPROVED: NEW:
REVISED:
DATE: 4/16/98
ASSUMPTION:
The City of Owen Sound should be neutral on the issue of naming local sites and
facilities. The City should not actively encourage, nor should it discourage, the
naming of City facilities and sites. Rather, the City should present and
administer a set of policies which guarantee fair discussion, equal treatment and
proper procedures when it comes to names and proposals for names which
meet the criteria set out herein.
CRITERIA:
A The most appropriate names for City facilities and sites are those which
come from a genuine community desire to celebrate, honour and show
respect for an individual, group or corporation in this area, who has
brought recognition to the city in a Regional, Provincial, National or
International scope.
B Those proposing a name should be able to demonstrate this community
recognition.
C The City should be reluctant to propose a name for any facility which
would honour any individual or group. In lieu of naming a site or
building consideration should be given to allow a free standing plaque or
monument on site or a fixed plaque on a building.
D A name should be judged on its own merits following the criteria
established. A name should not be put in place solely because it is the
best of those proposed if it does not garner full support of the
community.
E Names proposed should have some connection to the facility or site to
be name; in the case of an individual, through the person's actions, or in
the case of a place, through historic use in the community.
F The person to be honoured may be either living or deceased, as long as
the person named meets all criteria for selection. The issue of a person
being alive or dead, should not be a determining factor.
Q:\CLERKS\A - Administration\A09 Policies and Procedures\CITY POLICIES\COMMUNITY
SERVICES\CS33-Site & Facility Naming Policy.doc
S.P. NO: CS33
STANDARD POLICY PAGE NO. 2 OF 3
DATE:
SUBJECT: DEPARTMENT:
SITE AND FACILITY NAMING POLICY Community Services
DIVISION:
Community
Development
COUNCIL AUTHORITY OR STAFF APPROVED: NEW:
REVISED:
DATE: 4/16/98
G A person honoured with a site or facility named in their behalf should be
a citizen who continues to be a positive model for other citizens of Owen
Sound. Should the honouree, through actions, no longer be a positive
influence in the community, the City reserves the right to remove the
name. This would apply to honourees alive or deceased.
DONATIONS/CONTRIBUTIONS
A Any individual donor or corporation seeking to have a facility or site
named, should donate either 20% of the capital cost of the project or
$50,000, whichever is higher. It is not considered prudent to allow
exceptions to this policy. As well, this policy should be fully explained to
all interested parties.
B A project costing $50,000 or less should not be considered for the
naming process. This type of project would fall under II,C above.
C Corporations seeking to have a brand name attached to a donation
should demonstrate the benefits of the donation to the City.
1) Time limits should be considered on the benefits connected to all
corporate donations.
2) Corporate donations should cover, at minimum, the full capital
cost of any proposal.
3) A City facility bearing a corporate name remains under City
ownership, and operation and control of the facility remains in
the hands of the City.
D Funds to support ongoing maintenance of a facility or site so named
should be included in the proposal.
E The City retains the right to decline any donation which falls outside the
department's operational mandate or causes budget or personnel
shortfalls.
S.P. NO: CS33
STANDARD POLICY PAGE NO. 3 OF 3
DATE:
SUBJECT: DEPARTMENT:
SITE AND FACILITY NAMING POLICY Community Services
DIVISION:
Community
Development
COUNCIL AUTHORITY OR STAFF APPROVED: NEW:
REVISED:
DATE: 4/16/98
IV ADMINISTRATION:
A Any individual name approved for a site or facility should be considered
permanent except under extraordinary circumstances (see II, G above):
however should a facility be removed or replaced, the name need not
move with the building.
B Certain facilities should not be considered for an individual or corporate
name because of properties and/or tradition (ie. City Hall)
C The city should always seek public/community input on any proposed
name. Local traditions should be considered in the approval of any
name.
D Names should be fully considered first by the appropriate Advisory
Committee and referred to city council.
E Any corporate donation should, in some way, (trust fund or additional
donation) include funds for on-going maintenance for major projects.
**REFER ALSO TO RELATED PROCEDURAL POLICIES:
CS4 – NAMING OF PARKS/BUILDINGS
~and~
CMA11 – NAMING OF BUILDINGS AND ROOMS THEREIN
8.d.4 Report CS-26-079 from the Director of Community Services Re: Park Naming at 823 5th Avenue East - Name Recommendation from Voting
The Community Services Committee recommends that City Council direct staff to provide public notice for naming the park Niisinabe-ki and bring forward a by-law to adopt the name. Staff will request Communications staff to review requirements for identifying information, noting that 70 unique submissions were received after removing duplicates from 1203 total responses. The report presents vote results where Ryerson School Park leads with 31.4% of inputs, but staff recommends removing this option due to working group direction, leaving Niisinaabe-ki Park as the preferred alternative for Council approval after a ten-day public notice period.
Community Services Committee Recommends That City Council Direct Staff to Provide Public
The Community Services Committee recommends that City Council direct staff to provide public notice of naming the park Niisinabe-ki and bring forward a by-law to adopt the name. Staff will also request Communications staff to review requirements for identifying information to limit duplicate voting, noting that 70 unique submissions were received after removing duplicates from 1203 total responses.
Staff Recommends Niisinaabe-ki Park After Removing Ryerson Option
The report presents park naming vote results where Ryerson School Park leads with 31.4% of the total inputs, followed by Niisinaabe-ki Park and 8th Street Park. Staff recommends removing Ryerson School Park from options due to working group direction, leaving Niisinaabe-ki Park as the preferred alternative for Council approval after a ten-day public notice period.
Agenda item 8.d.4: Report CS-26-079 from the Director of Community Services Re: Park Naming at 823 5th Avenue East - Name Recommendation from Voting
---
Attachment: Park Naming 823 5th Avenue East, Name Recommendation from Voting - CS-26-079.pdf
Source: https://helpos.ca/attachments/dcb38da5eb8fc21b24045e1e1940f2d415259db45b76ce64e5dad2ef8db1570b/8-d-4-1-park-naming-823-5th-avenue-east-name-recommendation-from-voting-cs-26-079-pdf.pdf
Staff Report
Report To: Community Services Committee
Report From: Pamela Coulter, Director of Community Services
Meeting Date: September 23, 2026
Report Code: CS-26-079
Subject: Park Naming at 823 5th Avenue East – Report 3
Recommendations:
THAT in consideration of Staff Report CS-26-079 respecting the concluded
voting and public input for the park naming at 823 5th Avenue East, the
Community Services Committee recommends that City Council direct staff
to:
1. Provide public notice of the intention to name the park Niisinabe-ki
by posting on the City website a minimum of 10 days in advance of
a by-law being approved to adopt the name;
2. Bring forward a by-law to name the park at 823 5th Avenue East
following the notice period; and
3. Request Communications staff to review the requirement to provide
identifying information that would limit duplicate voting and input.
Highlights:
Policy CS-087 provides a policy-driven and transparent approach to
considering requests for naming and renaming of parks and
facilities in the City.
Engagement to collect naming suggestions was completed using the
City’s OurCity platform, as well as in person with the Saugeen
Ojibway Nation Environment Office.
Through the City’s online engagement platform, 70 unique
submissions were received. After removing duplicates, staff
compiled a list of proposed names for possible ranked voting.
Staff Report CS-26-079: Park Naming at 823 5th Avenue East – Report 3
Honourific names were identified, but are not recommended for
voting as the policy gives this option a lower priority and Council
has requested a name with locational reference.
City staff consulted with representatives from the Saugeen Ojibway
Nation, including an on-site meeting in the park. From that
engagement, the name Niisinaabe-ki was proposed, translated
as “Person lowered to earth”. SON representatives requested that
this name be considered on its own merits rather than through
ranked voting.
The public was engaged using the OurCity Public engagement
platform to vote for their top 5 names. Council has the final
decision which is to be adopted by by-law.
Vision 2050 - Strategic Plan Alignment:
Strategic Plan Priority: Celebrating and Embracing Culture - Uplifting all
aspects of the City’s local culture, including Indigenous Peoples’ cultural
histories and practices, the cultural histories and practices of all residents,
and formal institutional arts and culture.
Previous Report/Authority:
Policy CS-087 Naming and Re-Naming Policy for City Parks and Facilities
Report CS-25-047 from the Director of Community Services Re: Request
Under Policy CS087 to Rename Ryerson Park
Report CS-25-061 from the Director of Community Services Re: Request to
Rename Ryerson Park
Minutes: Owen Sound City Council, July 7, 2025
Report CM-25-037 from the City Manager Re: Ryerson Park Renaming –
Working Group Overview and Recommendation
Report CS-26-009 from the Director of Community Services Re: Park Naming
– 823 5th Avenue East
Report CS-26-058 from the Director of Community Services Re: Park Naming
– 823 5th Avenue East – Report 2 – Submitted Names, which included
resolution no. CS-260624-005 that was approved by City Council on July 13,
2026, as follows:
Staff Report CS-26-079: Park Naming at 823 5th Avenue East – Report 3
"THAT in consideration of Staff Report CS-26-058 respecting the
submitted names for the park naming at 823 5th Avenue East, the
Community Services Committee recommends that City Council direct
staff to proceed with Option 2 as outlined in the report, to move forward
with ranked voting including the provided Anishinaabe name."
Background:
The City’s Naming Policy provides a transparent framework for
renaming and naming City parks and facilities
In 2021, the City of Owen Sound adopted Policy No. CS087, establishing
transparent and consistent criteria for naming and renaming City parks and
facilities. This policy ensures that any review or change to existing park
names follows a structured process, with clear requirements for applicants
and opportunities for community and expert consultation. The recent request
to rename Ryerson Park was the first to be considered under this policy.
The Policy also covers requests for Naming a City Park or Facility.
As noted in the Previous report/authority section, Council directed the
process to name the Park proceed in accordance with Policy No. CS-087 with
the next phase by February 2026.
At the conclusion of the renaming process, Council directed that the
naming process be commenced
The Working Group recommended and Council directed that work be initiated
to rename the former Ryerson Park.
This report was requested by Council and, in accordance with the policy, is to
set out the proposed naming, together with information from the application.
In this case, Council itself, by resolution, has directed the naming process to
commence.
Policy CS-087 has relevant policy considerations regarding naming of
a park or facility
At its meeting in March, Council directed that public engagement be
undertaken to obtain names suggestions in addition to 4 names that had
been suggested through the earlier renaming process (which included Eighth
Street Park, Boyd Street Park, Old School Park and Ningaawendam Mikkana
(Friendship Land) followed by ranked voting.
Staff Report CS-26-079: Park Naming at 823 5th Avenue East – Report 3
Additional input was received and reported to the Committee in June of
2026. There were 70 unique inputs to this process, and based on the June
report, a list of 24 names plus the Anishinaabe name of Niisinaabe-ki
(translation: “Person lowered to the earth.”) were considered for voting.
Analysis and Options:
Residents were invited to participate in a second phase of public engagement
through voting to help identify a new name for this Neighbourhood Park.
Voting was completed using the OurCity Public Engagement platform over
the summer months (July 15 to August 28, 2026).
It is acknowledged that the City tool was somewhat limited in its ability to
support ranked voting, however, respondents were allowed to identify their
top 3 name choices.
Based on the inputs (1203 responses), the following are the top 3 names
identified:
Niisinaabe-ki (401 votes, 33.3%)
Ryerson School Park (344 votes, 28.6%)
8th Street Park (189 votes, 15.7%)
Hillside Park (165 votes, 13.7%)
Old School Park (142 votes,11.8%)
The decision not to require participants to register or provide personal
information, such as their name, email address, or phone number, was
based on recommendations from the City’s Communications staff informed in
part by previous community engagement surveys. Experience showed that
participation rates were lower when respondents were required to provide
personal information. Because the park renaming survey was intended to
encourage the broadest possible participation from residents, it was designed
to be anonymous and accessible without registration.
Staff has become aware of concerns that people were voting more than one
time. Examining the background data with the survey, a unique identifier for
each vote is associated with an IP address.
Based on 896 votes, with duplicate submissions removed, the following top
names are identified:
Staff Report CS-26-079: Park Naming at 823 5th Avenue East – Report 3
Ryerson School Park (281, 31.4%)
Niisinaabe-ki Park (221, 24.7%)
8th Street Park (171, 19.1%)
Hillside Park (152, 17%)
Old School Park (131, 14.6%).
It is worth noting that although this approach removes duplicates, it also
most certainly would remove legitimate votes that have 2 different family
members voting from the same IP address or multiple individuals using the
same Wi-Fi network (eg. At the North Grey Union Public Library).
With the duplicates removed, 896 inputs or votes is still a relatively high
level of engagement from the community.
The rankings of the third to fifth place nominations remain unchanged with
the removal of duplicates.
Committee is asked to put forward a recommended name for Council
approval.
Once recommended, staff will provide the 10-day public notice and report
any additional input to Council for consideration prior to the by-law being
passed to adopt the name.
The decision by Council is final.
Given the challenges raised by duplicate voting, Committee may wish to
consider the following alternatives:
1. Initiate a new voting process for the names put forward previously.
Require that a person sign up with their email address and name.
It should be acknowledged that the City’s engagement platform does
not support ranked voting in a more sophisticated fashion than to allow
people to vote for their top 3 choices. In other words, a first choice is
not given more weight than a third choice.
If this option is suggested, given the previous direction of the working
group and council, Ryerson School Park should be removed as an
option for voting.
2. Use the data as it is presented, with and without duplicates, to make a
recommendation to Council.
Staff Report CS-26-079: Park Naming at 823 5th Avenue East – Report 3
Considering the direction of the working group and council to rename
the park, staff do not recommend Ryerson School Park as an option.
The four names that are in the top 5 include the same 4 names in
differing orders. Removing Ryerson School from the recommended
name options leaves Niisinaabe-ki Park as the preferred alternative.
Staff recommends this option.
Lessons Learned
Consistent with the Community Engagement Policy, the survey was
conducted at the Consult level of engagement, with the objective of
gathering public feedback to inform decision-making.
The survey was designed with accessibility and ease of participation in mind.
Residents were able to rank their preferred park names anonymously,
creating a simple and user-friendly experience while protecting participants'
privacy. While this approach supported inclusive participation by reducing
barriers to engagement, it also was open to misue of the participation
process by some voters that has impacted the credibility of the outcome as
well as resulted in legitimate votes also being discounted. Staff will review
protocols for future engagement that may involve community engagement
base voting.
Resource Alignment:
Financial Resources
There has been a financial cost associated with the staff, Committee, and
Council time allocated to this project.
A new park will have a cost of approximately $2000 (sign, posts, locates and
installation). The ability to re-use the existing sign posts will be evaluated.
Human Resources
The process to rename and then name the Park has required significant staff,
Committee and Council resource.
Staff time has been required for staff reports, setting up and administering
the Our City Engagement page and the survey, and preparing for
consultation with the representatives from SON, and preparing the follow-up
report.
Time and Scheduling
Staff Report CS-26-079: Park Naming at 823 5th Avenue East – Report 3
The Committee will consider this report September 23, 2026.
Council will consider the minutes on September 28, 2026.
Prior to a by-law to approve the name, 10 days public notice will be
provided. Any additional feedback received will be provided to Council prior
to the name being approved by by-law.
Technology and Infrastructure
The City’s online engagement platform was utilized to obtain feedback and
name suggestions and voting.
Climate and Environmental Impacts:
There are no anticipated climate or environmental impacts.
Communication and Engagement:
The renaming and naming processes have followed the City Policy and
provided opportunities for feedback, including name suggestions and voting.
Report Developed in Consultation With:
N/A
Attachments:
None
Reviewed by:
Pamela Coulter, Director of Community Services
Submission approved by:
Tim Simmonds, City Manager
For more information on this report, please contact Pamela Coulter, Director
of Community Services at pcoulter@owensound.ca or 519-376-4440 x. 1252.
Staff Report CS-26-079: Park Naming at 823 5th Avenue East – Report 3
8.e Building
The agenda item addresses building-related matters.
Agenda item 8.e: Building
8.f Community and Business Development
The agenda item addresses community and business development.
Agenda item 8.f: Community and Business Development
8.g Planning and Heritage
The agenda item addresses planning and heritage matters.
Agenda item 8.g: Planning and Heritage
9 MATTERS POSTPONED
Council postponed agenda items designated as matters.
Agenda item 9: MATTERS POSTPONED
10 MOTIONS FOR WHICH NOTICE WAS PREVIOUSLY GIVEN
The Council considered motions for which notice was previously given.
Agenda item 10: MOTIONS FOR WHICH NOTICE WAS PREVIOUSLY GIVEN
11 CORRESPONDENCE PROVIDED FOR INFORMATION
Council received correspondence provided for information.
Agenda item 11: CORRESPONDENCE PROVIDED FOR INFORMATION
11.a Report from Liz Buckton, Grey County Senior Policy Planner Re: Approval of City of Owen Sound Updated Official Plan (2026)
The Committee approved the City of Owen Sound Updated Official Plan (2026) adopted by By-law No. 2026-029, subject to minor modifications attached in Appendix 1. The plan incorporates public feedback and aligns with provincial policy and Grey County growth forecasts extending to 2051. Approval will formally repeal the former 2021 official plan upon coming into force. The updated Official Plan includes revised definitions of affordability and supports a goal for 30% of new housing to be affordable. It encourages tools like Community Improvement Plans and zoning by-laws to support affordable housing creation and maintenance. The plan also promotes land-banking of public lands and housing-first disposal of surplus lands to meet community needs.
Committee Approves Owen Sound 2026 Official Plan
The Committee approved the City of Owen Sound Updated Official Plan (2026) adopted by By-law No. 2026-029, subject to minor modifications attached in Appendix 1. The plan incorporates public feedback and aligns with provincial policy and Grey County growth forecasts extending to 2051. Approval will formally repeal the former 2021 official plan upon coming into force.
Updated Official Plan Affordability and Employment Policies
The updated Official Plan includes revised definitions of affordability and supports a goal for 30% of new housing to be affordable. It encourages tools like Community Improvement Plans and zoning by-laws to support affordable housing creation and maintenance. The plan also promotes land-banking of public lands and housing-first disposal of surplus lands to meet community needs. Additionally, the updated plan establishes a new Flexible Employment Area designation alongside the core Employment Area.
City OP Conforms to County Framework
County staff confirm the City of Owen Sound Official Plan conforms to the County of Grey plan after minor modifications correcting Ministry references and updating Schedule A for Hazard mapping. The update acknowledges Saugeen Ojibway Nation ancestral lands and defers to municipal vision within the County's Primary Settlement Areas framework.
Agenda item 11.a: Report from Liz Buckton, Grey County Senior Policy Planner Re: Approval of City of Owen Sound Updated Official Plan (2026)
---
Attachment: Approval of City of Owen Sound Updated Official Plan (2026) - PDR-CW-43-26.pdf
Source: https://helpos.ca/attachments/05f73b089738b8e23fdc1c34d7e446d03b959c46bb043dc646e27611c4db3dad/11-a-1-approval-of-city-of-owen-sound-updated-official-plan-2026-pdr-cw-43-26-pdf.pdf
Committee Report
To: Warden Matrosovs and Members of Grey County Council
Committee Date: September 24, 2026
Subject / Report No: PDR-CW-43-26
Title: Approval of City of Owen Sound Updated Official Plan (2026)
Prepared by: Liz Buckton, Senior Policy Planner
Reviewed by: Scott Taylor, Director of Planning
Lower Tier(s) Affected: City of Owen Sound
Recommendation
1. That Report PDR-CW-43-26 regarding the approval of the City of Owen Sound’s
Updated Official Plan (2026) be received; and,
2. That the Committee of the Whole hereby approves the updated City of Owen
Sound Official Plan (2026) as adopted by By-law No. 2026-029, subject to those
modifications attached as Appendix 1.
Executive Summary
In April 2026, the City of Owen Sound adopted an updated official plan. The updated plan
considers recent changes to the Planning Act, the Provincial Planning Statement, the Grey
County official plan, as well as input from members of the public and agencies. County staff are
recommending approval of the official plan, subject to several minor modifications as described
within this report. The proposed modifications have been shared with the City of Owen Sound.
Background and Discussion
The City of Owen Sound adopted an updated official plan (OP) on April 13, 2026. A link to the
adopted updated plan has been included at Appendix 2, to this report.
As part of the development of the official plan, the City hosted public consultation sessions and
circulated draft amendments to the required agencies. The OP was changed between the initial
drafts and the updated adopted version to reflect feedback received. The final adopted version
of 2026 official plan incorporates much of the feedback received, as detailed within City of Owen
Sound staff/recommendation report CS-26-023, included as Appendix 3. The local staff report
also includes an appended ‘track changes’ version of the 2026 official plan and details the
specific ways that the prior 2021 official plan has been amended.
PDR-CW-43-26 1 September 24, 2026
The County of Grey is the delegated authority for approving comprehensive updates and new
local municipal official plans. Since adoption, County and City staff have been working together
to explore some very minor changes to the adopted plan, and also obtaining updated comments
from the Saugeen Ojibway Nation Environment Office for consideration as part of the County’s
review. Proposed modifications to the plan are being recommended to ensure conformity and
consistency with planning legislation and policy. The proposed modifications have been shared
with the City staff, in advance of this report. County staff understand that an update will be
provided to City Council on September 23, 2026 by City staff, with any arising comments to be
shared back to County staff, as may then inform a verbal update to County Council, alongside
receipt of this written report.
Should the County approve the updated official plan for the City of Owen Sound, notice would
be given to agencies and the public who requested notice, and there would be a 20-day appeal
period, per the provisions of the Planning Act. Approval of the plan would also have the effect of
formally repealing the former 2021 City of Owen Sound official plan, upon coming into
force/effect of the updated 2026 OP.
Public and Agency Comments
There were several public and agency comments submitted as part of the development of the
updated Owen Sound official plan. These comments are discussed within City of Owen Sound
Staff/Recommendation Report CS-26-023, included as Appendix 3 to this report and dated
March 23, 2026.
Staff note that much of the input received appears to have directly informed the content of the
adopted plan, where City staff and Council found the input to be appropriate and changes
warranted. Comments offered through the consultation process by County staff, have been
addressed by subsequent edits to the plan, prior to adoption.
Analysis of Planning Issues – Legislation & Provincial Policy
Planning authorities must have regard for matters of provincial interest, as set out under the
Planning Act, and must be consistent with the Provincial Planning Statement (PPS) 2024.
Decisions must also conform to the County of Grey OP and any provincial plans that are in force
and effect.
The updated City of Owen Sound OP (2026) has been revised to reflect recent changes to
provincial policy, the Planning Act (various) and other related legislation, among other pertinent
housekeeping matters.
Section 2 of the Planning Act sets out the matters of provincial interest which all land use
decisions shall have regard for. The matters under this section of the Act cover a broad
spectrum of interests, which will not be explored in detail in this report but form the basis for
many of the policies within the City’s OP.
Chapter 2.1 of the PPS speaks to planning for people and homes, directing that appropriate
growth management be undertaken to ensure sufficient land supply is available to
accommodate anticipated growth over a time horizon of at least 20 years, and to ensure
appropriate designated lands for residential development. The Owen Sound OP aligns its
growth horizon with that of the Grey County OP. The OP references the City’s intent to achieve
PDR-CW-43-26 2 September 24, 2026
the growth allocation targets established for the City as within the County OP, while not
including the growth allocations specifically within the text of the local plan. Growth
management is an upper-tier municipal responsibility, and a recent update has been undertaken
by the County extending growth forecasts and allocations to 2051 and assessing land needs to
accommodate this growth. The updated growth forecasts and allocations arising from the recent
Growth Management Strategy update will be embedded into the Grey County OP through a
future amendment process. Owen Sound was found through this recent exercise to have
sufficient designated lands to meet growth expectations over the extended planning horizon.
Chapter 2.3 of the PPS speaks to the provision of housing, directing planning authorities to
provide for an appropriate range and mix of housing options and densities to meet project needs
of the community, now and over time. The updated City OP includes a substantially revised
Section 3.1.5 (‘Affordable Housing’), as;
includes updated definitions of affordability;
provides support for the goal of 30% of new housing as affordable housing; and,
encourages the use of various tools such as Community Improvement Plans, Zoning By-
laws, and other incentive programs to support affordable housing creation and
maintenance within the City.
The updated plan also supports the use of land-banking of public lands and/or housing first
disposal of surplus lands, as may dovetail with other supports or incentives towards affordable
housing supply and achievement of an appropriate range and mix of housing options to meet
community needs.
Chapter 2.3 of the PPS promotes settlement areas as the focus of growth and development.
Owen Sound is designated as Primary Settlement Area within the Grey County OP. Chapter 2.3
further promotes the efficient use of land, resources, infrastructure, and public service facilities,
and promotes intensification and redevelopment to support the achievement of complete
communities and the provision of a range and mix of housing options. The updated City OP
provides policy that requires new development to be serviced appropriately, at (increased)
densities that provide for the efficient use of land and infrastructure and contemplates a range of
land uses and mix of housing types to support the community’s needs, as it continues to grow.
Chapter 2.8 of the PPS speaks to employment and economic development, and together with
definitions of the Planning Act, was revised from the PPS 2020. The new framework;
establishes specific use prohibitions for employment areas (i.e., no residential uses,
institutional uses, or non-ancillary retail and office uses are permitted), and
ensures that development on lands within 300 metres avoids, minimizes or mitigates
potential impacts on the long-term viability of those employment lands.
The updated City OP incorporates updated definitions and policies to address these changes,
being a key focus of the revisions to the OP. More specifically, the updated plan establishes a
new ‘Flexible Employment Area’ in addition to the ‘Employment Area’ core designation (as
defined within the PPS, 2024). Within the new flexible designation, a broader range and mix of
uses are permitted, while the core designation offers scoped employment use permissions per
the PPS/Act, specifically excluding non-ancillary retail/office use and any residential or
institutional uses.
PDR-CW-43-26 3 September 24, 2026
Chapter 2.9 directs that planning authorities shall plan to reduce greenhouse gas emissions and
prepare for the impact of a changing climate, through various recommended approaches. The
updated City OP includes policies that address these matters, more specifically found within
Section 6.1.2 of the plan (‘Climate Change and Action Plan’) which includes policies and
commitments relating to climate action planning, greenhouse gas reduction, and impact
mitigation approaches and objectives with respect to infrastructure and development proposals.
Chapter 4.1 of the PPS provides for the protection of natural heritage features and areas. It
directs development and site alteration away from certain sensitive features, unless it has been
demonstrated that there will be no negative impacts on those features or their ecological
functions. The updated OP contains various policies to support implementing the PPS direction.
At Section 6.1 of the plan (Environmental Management and Sustainability) policies are included
to;
support protection and enhancement of the health of the natural heritage system and
adjacent lands;
develop and protect the urban forest;
guide the preparation of Environmental Impact Studies; and
highlight required considerations relating to ecological offsetting, lake filling, soil
contamination, air quality, water quality & conservation, and energy conservation.
Chapter 4.6 of the PPS provides policy direction around cultural heritage and archaeology. The
OP includes policy regarding these resources and encourages consultation with Indigenous
communities through the development process and to ensure their interests are considered
when identifying, protecting and managing archaeological and cultural heritage resources, and
in relation to other interests such as potential impacts to the Natural Heritage System, etc. For
example, Section 6.1.5.8 of the City OP now identifies that where an Environmental Impact
Study is required, the City will consult with Indigenous communities and consider their rights
and interests.
Chapter 5.2 of the PPS speaks to directing land away from areas of natural hazard. The Grey
Sauble Conservation Authority (GSCA) has reviewed the proposed amended policies and
mapping and have provided their comments to the City, given their related mandate. As noted
above, these comments have generally been incorporated within the OP.
County Planning staff are satisfied that the updated OP, with the proposed modifications in
Appendix 1 to this report;
has regard for matters of provincial interest under the Planning Act, and
is consistent with the Provincial Planning Statement.
Analysis of Planning Issues – Niagara Escarpment Plan
Comments were offered by Niagara Escarpment Commission staff relating to the plan and
reflecting policy considerations arising within the Niagara Escarpment Plan. City staff have
addressed the NEC’s submission within the Staff/Recommendation Report at Appendix 3,
though generally did not implement all suggestions offered, preferring not to duplicate or
reiterate NEP policy direction within the official plan.
PDR-CW-43-26 4 September 24, 2026
One matter raised through the NEC review related to the wording of the Environmental Impact
Study test for demonstrating “no negative impacts” on natural heritage features and functions. In
the recommendation report, City staff noted that this wording reflects that within the County OP.
County staff note that this wording is grounded in specific Provincial Planning Statement
direction (Section 4.1 (5)) relating to development and site alteration in/near certain significant
natural heritage features. County staff are satisfied that, in practice, this can be appropriately
reconciled with Niagara Escarpment Plan direction for “minimal or temporary impacts” through
the scoping of study requirements, consideration of mitigation measures, and the application of
the more protective policy test where applicable.
County Planning staff are satisfied that the updated OP, with the proposed modifications in
Appendix 1 to this report, conforms, or does not conflict, with the Niagara Escarpment Plan.
Analysis of Planning Issues – County of Grey Official Plan
The City’s OP must conform to the County’s OP; however, the local plan may also provide more
detailed or restrictive policies than may be provided for in the upper-tier plan. The County OP
provides a broad policy framework for Primary Settlement Areas, but defers to municipalities to
implement their own community specific vision within their municipal OP. In this regard, the
City’s OP addresses and conforms to the designation-specific County policies applicable to
Primary Settlement Areas. It also successfully implements general policies of the County’s OP.
In some cases, it directly refers to expanded policy or more detailed mapping as found in the
County OP, rather than duplicating within the City OP (e.g., growth forecasts; Natural Heritage
System linkage policies; Significant Woodlands policies; Source Water Protection mapping,
etc.). This approach appears to align well with the provincial and County initiatives to streamline
official plans and avoiding duplication between plans.
The majority of the modifications recommended in Appendix 1 to this report are minor in nature,
largely correcting/updating Ministry references. One modification arose based on further
consultation with Saugeen Ojibway Nation Environment Office staff regarding the Official Plan.
This modification is detailed as Item #1, within the modifications table at Appendix 1, and
reflects the siting of the City of Owen Sound within ‘Saukiing Anishnaabekiing’, the ancestral,
treaty lands and territories of the Chippewas of Nawash Unceded First Nation and the Saugeen
First Nation, together known as the Saugeen Ojibway Nation (SON). A modification is also
included relating to a further minor update to Schedule A to capture an inadvertent omission of a
small area of mapped Hazard, as is recommended for inclusion on the schedule by the
Conservation Authority. An updated Schedule A, inclusive of the recommended County
modifications, is attached as Appendix 4 to this report.
Draft modifications and staff commentary/rationale were shared in advance with City staff and
discussed/refined together. County staff understand that an update will be provided to local
Council on September 23, 2026 with any arising comments to be shared back to County staff,
as may inform a verbal update to County Council on September 24, alongside presentation of
this written report.
Subject to the detailed modifications in Appendix 1, County staff consider the updated City of
Owen Sound OP to conform to the County of Grey official plan.
PDR-CW-43-26 5 September 24, 2026
Legislated Requirements
Sections 17(34) and 21(1) of the Planning Act requires that the County approve, modify,
or refuse local official plans and plan amendments for which the County is the
designated approval authority.
Following a decision by County Council, a Notice is to be issued per Section 17(35) of the
Planning Act, beginning a 20 day ‘appeal period’.
Financial and Resource Implications
At this time there are no expected financial or staffing considerations beyond those normally
encountered in processing an official plan update. While there is always the possibility that the
OP could be appealed to the Ontario Land Tribunal, County staff are of the opinion that the City
of Owen Sound has appropriately addressed the various comments that have been brought
forward through public outreach and consultation and via circulation of notice within the scope of
their discretion.
Relevant Consultation
☒ Internal: Planning Staff;
☒ External: City of Owen Sound; Saugeen Ojibway Nation, Grey Sauble Conservation
Authority, Notices to public and agencies as required per the Planning Act.
Appendices and Attachments
Appendix 1 – Recommended Modifications to updated Owen Sound Official Plan (2026)
Appendix 2 – As Adopted City Official Plan (2026)
Appendix 3 – Owen Sound Staff Recommendation Report CS-26-023
Appendix 4 – Revised Schedule A, inclusive of recommended County modifications
PDR-CW-43-26 6 September 24, 2026
11.b Memorandum from the Chief Building Official and Manager of Planning and Heritage Re: Development Update
The memorandum presents a development update for July and August 2026, noting that construction is underway on Building #4 at Hansa and interiors at SkyDev while permits were issued for a new high school, shop building, U-Haul structures, and a 12,000ft2 commercial addition. The report highlights that 5 detached houses in Ridgecrest subdivision are permitted for a total of 566 new residential units, with construction value reaching $92,885,557 compared to the prior year.
Agenda item 11.b: Memorandum from the Chief Building Official and Manager of Planning and Heritage Re: Development Update
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Attachment: July-August 2026 Development Update.pdf
Source: https://helpos.ca/attachments/eb87a7d093fa049fbba959bb12d81341373ecd9040b59452b27a7e11761b9916/11-b-1-july-august-2026-development-update-pdf.pdf
Development Update
July & August 2026
Major Permits and Projects: Comparison with July & August 2025
July & August 2026
• Construction is currently taking place on 2026 2025 Building Highlights
Building #4 at Hansa and the interiors of
Buildings #1&2 at SkyDev are being installed. 69 $92,885,557 in Construction
Permits Value compared to
• Permits issued for the new BGDCSB high Issued 97 $104,945,681 during same
school and shop building. period in 2025.
69 Building Permits
• Permit for new U-Haul buildings have been Fees $290,274 issued including building,
issued and site works have commenced. Received plumbing, demolition,
$565,360
sign, and tent permits.
• 12,000ft2 commercial addition for Troy Life &
Fire Safety is underway. 160 on-site building
Construction $92,885,557 inspections were completed
• 5 Detached houses in Ridgecrest subdivision Value including the Safe N Sound
$104,945,681
emergency shelter, Troy
addition, SkyDev model suites,
plumbing, insulation and fire
# of New Residential Units July & August 2026 CIP stopping, Hansa underground
(based on issued permits) 566 Grants by Type plumbing, firestopping, and
insulation.
$290,274 in building
124 81 fees collected
91 51 47 2
compared to
$565,360 during the
2021 2022 2023 2024 2025 2026 0 same period in 2025.
Single Residential: 9 ARUs: 4 Accessibility Façade
Semi/Duplex: 2 Apartments/Condos: 11
Lanscaping Vacant Building
Row/Townhouse: 21
July & August 2026 Development Update
Planning Applications Received
Jul/Aug 26
4 YTD Total
As of Aug 2025
2 2
0 1
2026 Year-to-Date Totals
Development $762,990
Charges
$788,705
(excludes deferred fees and
Affordable
Housing 0
Units
July & August Year-to-Date
11.c Site Plan DA-26-007 - 1115 10th Street East
The City of Owen Sound refused Site Plan Approval for the redevelopment of 1115 10th Street East into a 23-unit apartment building because a subsequent submission is required per Schedule D.
Refusal of Site Plan Approval for PAAJI Heights
The City of Owen Sound refused Site Plan Approval for the redevelopment of 1115 10th Street East into a 23-unit apartment building because a subsequent submission is required per Schedule D. The decision was rendered by Director Pamela Coulter based on the attached staff report and agency comments.
Agenda item 11.c: Site Plan DA-26-007 - 1115 10th Street East
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Attachment: Report DA-26-007 - Site Plan Approval (ST2026-003) for 1115 10th Street East.pdf
Source: https://helpos.ca/attachments/5d1584c068133826e5cefed4fb293a268abb3e5f52d98b20b545a24ee2327550/11-c-1-report-da-26-007-site-plan-approval-st2026-003-for-1115-10th-street-east-pdf.pdf
owen sound where you want to live DECISION Authority & Background: The following is a decision respecting Site Plan Approval made by the delegate or authorized approval authority having jurisdiction under the City’s Powers of Delegation By-law 2014-019 and the Site Plan Control By-law 2019-185 and Sec. 41(4.0.1) of the Planning Act. The decision is considered on the basis of the information summarized below, including agency and Development Team comments. File No. ST2026-003 Staff Report No. DA-26-007 Property Address 1115 10th Street East Proposal Description Redevelopment of the property for a 23 unit apartment building. Decision Declaration: I, Pamela Coulter, being the Director of Community Services of the City of Owen Sound render the following decision based on the facts of the application and the recommendation made in the abovementioned Staff Recommendation Report: Refused on the basis that a subsequent submission is required in accordance with the direction provided in Schedule ‘D’ of the attached staff report. Approved Approved, subject to the conditions in Schedule ‘F’ of the attached staff report. Decision Date: Signature: I affirm that I am authorized to render this decision by the City of Owen Sound and applicable legislation. Decision for Click on tab here to enter text... Page 1 of 1
SITE PLAN
Drawing No.: A-002
Project Number: 2407
ORIGINAL DRAWING SIZE: AND D 359 x 861mm (12" x 34")
OWNER: G. M. DIEMERT ARCHITECT INC.
PROJECT: PAAJI HEIGHTS
SITE PLAN
Drawing Name: SITE PLAN
Project Number: 2407
ORIGINAL DRAWING SIZE: AND D 359 x 861mm (12" x 34")
OWNER: G. M. DIEMERT ARCHITECT INC.
PROJECT: PAAJI HEIGHTS
SITE PLAN
Drawing Name: SITE PLAN
Project Number: 2407
ORIGINAL DRAWING SIZE: AND D 359 x 861mm (12" x 34")
OWNER: G. M. DIEMERT ARCHITECT INC.
PROJECT: PAAJI HEIGHTS
SITE PLAN
Drawing Name: SITE PLAN
Project Number: 2407
ORIGINAL DRAWING SIZE: AND D 359 x 861mm (12" x 34")
OWNER: G. M. DIEMERT ARCHITECT INC.
PROJECT: PAAJI HEIGHTS
SITE PLAN
Drawing Name: SITE PLAN
Project Number: 2407
ORIGINAL DRAWING SIZE: AND D 359 x 861mm (12" x 34")
OWNER: G. M. DIEMERT ARCHITECT INC.
PROJECT: PAAJI HEIGHTS
SITE PLAN
Drawing Name: SITE PLAN
Project Number: 2407
ORIGINAL DRAWING SIZE: AND D 359 x 861mm (12" x 34")
OWNER: G. M. DIEMERT ARCHITECT INC.
PROJECT: PAAJI HEIGHTS
SITE PLAN
Drawing Name: SITE PLAN
Project Number: 2407
ORIGINAL DRAWING SIZE: AND D 359 x 861mm (12" x 34")
OWNER: G. M. DIEMERT ARCHITECT INC.
PROJECT: PAAJI HEIGHTS
SITE PLAN
Drawing Name: SITE PLAN
Project Number: 2407
ORIGINAL DRAWING SIZE: AND D 359 x 861mm (12" x 34")
OWNER: G. M. DIEMERT ARCHITECT INC.
PROJECT: PAAJI HEIGHTS
SITE PLAN
Drawing Name: SITE PLAN
Project Number: 2407
ORIGINAL DRAWING SIZE: AND D 359 x 861mm (12" x 34")
OWNER: G. M. DIEMERT ARCHITECT INC.
PROJECT: PAAJI HEIGHTS
SITE PLAN
Drawing Name: SITE PLAN
Project Number: 2407
ORIGINAL DRAWING SIZE: AND D 359 x 861mm (12" x 34")
OWNER: G. M. DIEMERT ARCHITECT INC.
PROJECT: PAAJI HEIGHTS
SITE PLAN
Drawing Name: SITE PLAN
Project Number: 2407
ORIGINAL DRAWING SIZE: AND D 359 x 861mm (12" x 34")
OWNER: G. M. DIEMERT ARCHITECT INC.
PROJECT: PAAJI HEIGHTS
SITE PLAN
Drawing Name: SITE PLAN
Project Number: 2407
ORIGINAL DRAWING SIZE: AND D 359 x 861mm (12" x 34")
OWNER: G. M. DIEMERT ARCHITECT INC.
PROJECT: PAAJI HEIGHTS
SITE PLAN
Drawing Name: SITE PLAN
Project Number: 2407
ORIGINAL DRAWING SIZE: AND D 359 x 861mm (12" x 34")
OWNER: G. M. DIEMERT ARCHITECT INC.
PROJECT: PAAJI HEIGHTS
SITE PLAN
Drawing Name: SITE PLAN
Project Number: 2407
ORIGINAL DRAWING SIZE: AND D 359 x 861mm (12" x 34")
OWNER: G. M. DIEMERT ARCHITECT INC.
PROJECT: PAAJI HEIGHTS
SITE PLAN
Drawing Name: SITE PLAN
Project Number: 2407
ORIGINAL DRAWING SIZE: AND D 359 x 861mm (12" x 34")
OWNER: G. M. DIEMERT ARCHITECT INC.
PROJECT: PAAJI HEIGHTS
SITE PLAN
Drawing Name: SITE PLAN
Project Number: 2407
ORIGINAL DRAWING SIZE: AND D 359 x 861mm (12" x 34")
OWNER: G. M. DIEMERT ARCHITECT INC.
PROJECT: PAAJI HEIGHTS
SITE PLAN
Drawing Name: SITE PLAN
Project Number: 2407
ORIGINAL DRAWING SIZE: AND D 359 x 861mm (12" x 34")
OWNER: G. M. DIEMERT ARCHITECT INC.
PROJECT: PAAJI HEIGHTS
SITE PLAN
Drawing Name: SITE PLAN
Project Number: 2407
ORIGINAL DRAWING SIZE: AND D 359 x 861mm (12" x
11.d Correspondence from the Committee and Executive Support Coordinator Re: Committee Vacancies and Applications
Council received correspondence inviting residents to volunteer for city committees via online or paper applications.
Agenda item 11.d: Correspondence from the Committee and Executive Support Coordinator Re: Committee Vacancies and Applications
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Attachment: Committee Applications Poster.pdf
Source: https://helpos.ca/attachments/3b23a5aaed0a97e4aa5ae1d2decb1c66f3319173b029289d7f2f180de2b0dd19/11-d-1-committee-applications-poster-pdf.pdf
CARE FOR OUR
COMMUNITY
We're looking for volunteers to help us
make a difference! Community is not
built in the comment section, Owen
Sound needs your voice and ideas to
serve our incredible City!
Here are just a few reasons
to volunteer for a City Committee:
Meet new people and make new friends
Learn new skills and gain valuable
experience
Make a positive impact in
your community
Apply online at OwenSound.ca/CommitteeVacancies
clerks@owensound.ca “Building a vibrant Owen Sound is a shared
responsibility. Serving on a City Council committee is
a powerful way for residents to help shape our
519-376-4440 ext. 1235 community’s future.”
– Mayor Ian Boddy
808 2nd Ave E, Owen Sound
Paper applications available at City Hall
12 DISCUSSION OF ADDITIONAL BUSINESS
Council discussed additional business under agenda item 12.
Agenda item 12: DISCUSSION OF ADDITIONAL BUSINESS
13 NOTICES OF MOTION
Council considered Notices of Motion under agenda item 13.
Agenda item 13: NOTICES OF MOTION
14 ADJOURNMENT
Council adjourned the meeting.
Agenda item 14: ADJOURNMENT