Hook: Zoning Amendment And Lot Severance
Owen Sound · Council Meeting - Regular · September 14, 2026
One-sentence summary: On September 14, 2026 at 5:30 PM, Council considers the GSCA 2027 Draft Budget for fair cost distribution alongside delegating Site Plan Control duties to ensure equitable governance.
The September 14, 2026 agenda preview will examine whether the Grey Sauble Conservation Authority's proposed $66,214 Category 1 levy increase reflects a fair distribution of costs for water management and conservation lands projects across eight municipalities, noting that capital costs nearly double while operational expenses rise only marginally. Discussions on site plan control delegations will consider recommendations to delegate authority to the Director of Community Services and Manager of Planning and Heritage to ensure equitable governance. The presentation on voting platforms outlines access via secure digital tools using a unique PIN for the 2026 Municipal and School Board Election, ensuring voters can use internet or telephone platforms without rotary phones. Preliminary budget discussions for 2027 will explore the sustainability of utilizing new Euna software while departments transition from Excel templates, alongside placeholder financial assumptions for police and library services. A zoning amendment case seeks to replace a single detached dwelling with a semi-detached structure at 1038 6th Avenue West, involving lot severance, variances for reduced lot area and coverage, and establishing easements for maintenance access. Finally, staff propose increasing Committee of Adjustment member remuneration to $100 per meeting, inviting deliberation on whether current compensation supports recruitment given the role complexity.
HelpOS discussion thread link pending.
This page is an accessibility-focused summary and extracted agenda text intended to promote civic accessibility.
It is an unofficial convenience copy and may contain extraction or summarization errors.
For the authoritative record, try to access the original source materials from Owen Sound using the original link below.
Council called to order the meeting.
Agenda item 1: CALL TO ORDER
Council considers a call for additional business.
Agenda item 2: CALL FOR ADDITIONAL BUSINESS --- Combined agenda package (secondary source) 2. CALL FOR ADDITIONAL BUSINESS
Council members declared their interests.
Agenda item 3: DECLARATIONS OF INTEREST --- Combined agenda package (secondary source) 3. DECLARATIONS OF INTEREST
Council confirmed the minutes from the previous meeting.
Agenda item 4: CONFIRMATION OF THE COUNCIL MINUTES --- Combined agenda package (secondary source) 4. CONFIRMATION OF THE COUNCIL MINUTES
Council adopted minutes from the May 25 closed session and July 13 regular meeting before moving into Committee of the Whole. Staff presented a zoning amendment for a semi-detached dwelling at 1038 6th Avenue West, which Council directed staff to continue processing. Safe 'N Sound received a letter of support for its Neighbourhood Response Team grant application and detailed plans for a new 24-bed emergency shelter at 612 2nd Avenue East. Council approved a $100,000 funding agreement with Georgian College to support the Owen Sound Campus over four years while waiving procedural notice requirements for the transfer. The council defeated a motion directing staff to include detailed project plans for outdoor water fountains in the 2027 work plan. Additionally, Council approved the Superior Street Watermain Replacement budget increase of $75,000 and authorised the contract change order extending the replacement from 9th Avenue East to the new watermain completed during the 6th Street East Phase 2 looping project. Council passed By-laws 2026-089 through 2026-097 to confirm meeting proceedings, authorise artifact transfers, sell land, assume contracts, amend transit agreements, and dedicate highway reserves.
Council adopted minutes from the May 25 closed session and July 13 regular meeting, then moved into Committee of the Whole. Staff presented a zoning amendment for a semi-detached dwelling at 1038 6th Avenue West, which Council directed staff to continue processing. Safe 'N Sound received a letter of support for its Neighbourhood Response Team grant application and detailed plans for a new 24-bed emergency shelter at 612 2nd Avenue East.
Council approved a $100,000 funding agreement with Georgian College to support the Owen Sound Campus over four years, while waiving procedural notice requirements for the transfer. The council also defeated a motion directing staff to include detailed project plans for outdoor water fountains in the 2027 work plan. Additionally, Council approved the Superior Street Watermain Replacement budget increase of $75,000 and authorized the contract change order extending the replacement from 9th Avenue East to the new watermain completed during the 6th Street East Phase 2 looping project.
Council passed By-laws 2026-089 through 2026-097 to confirm meeting proceedings, authorize artifact transfers, sell land, assume contracts, amend transit agreements, and dedicate highway reserves.
Agenda item 4.a: Minutes of the Regular Council meeting held on July 27, 2026
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Attachment: 2026-07-27 - Council Minutes.pdf
Source: https://helpos.ca/attachments/a0a8ff22c985c9318f8bbf3d591de3355c36b50ef416fa0a7cffe5d869fad290/4-a-1-2026-07-27-council-minutes-pdf.pdf
Minutes
Owen Sound City Council
July 27, 2026
5:30 p.m.
City Hall - 808 2nd Avenue East - Council Chambers
MEMBERS PRESENT: Mayor Ian Boddy
Deputy Mayor Scott Greig
Councillor Travis Dodd
Councillor Jon Farmer
Councillor Brock Hamley
Councillor Marion Koepke
Councillor Suneet Kukreja
Councillor Carol Merton
Councillor Melanie Middlebro'
STAFF PRESENT: Tim Simmonds, City Manager
Kate Allan, Director of Corporate Services
Pam Coulter, Director of Community Services
Lara Widdifield, Director of Public Works and Engineering
Mason Bellamy, Manager of Public Works and Engineering
Jason Hoffman, Manager of Corporate Services
Sabine Robart, Manager of Planning and Heritage
Briana Bloomfield, City Clerk
Staci Landry, Deputy Clerk
_____________________________________________________________________
1. CALL TO ORDER
Mayor Boddy called the meeting to order at 5:30 p.m.
2. CALL FOR ADDITIONAL BUSINESS
2.a Councillor Farmer Re: Banditfest and Bruce Grey Poverty Task Force's All
Municipal Candidates Education Session
2.b Councillor Merton Re: Southwestern Public Health Media Release on Household
Food Insecurity
2.c Mayor Boddy Re: Georgian College Owen Sound Campus
3. DECLARATIONS OF INTEREST
3.a Mayor Boddy - By-law No. 2026-098
Mayor Boddy declared a conflict of interest with Item 21.j due to the Mayor
having acted previously as the solicitor for the lessee.
3.b Councillor Hamley - Discussion Arising out of Item 7.a - Deputation from Annette
Pedlar, Executive Director, Safe 'N Sound Re: Neighbourhood Response Team
Pilot Program
Councillor Hamley declared a conflict of interest with discussion arising out of
Item 7.a due to the Councillor's personal employment with the Government of
Ontario.
3.c Councillor Kukreja - Discussion Arising out of Item 15.c - Discussion of Additional
Business
Councillor Kukreja declared a conflict of interest with discussion arising out of
Item 15.c due to the Councillor's personal employment with Georgian College.
4. CONFIRMATION OF THE COUNCIL MINUTES
4.a Minutes of the Closed Session of the Regular Council meeting held on May 25,
4.b Minutes of the Regular Council meeting held on July 13, 2026
R-260727-001
Moved by Councillor Farmer
Seconded by Deputy Mayor Greig
"THAT the minutes of the following meetings be adopted as printed:
1. Closed Session of the Regular Council meeting held on May 25,
2026; and
2. Regular Council meeting held on July 13, 2026."
Carried.
5. MOTION TO MOVE COUNCIL INTO COMMITTEE OF THE WHOLE
R-260727-002
Moved by Councillor Farmer
Seconded by Deputy Mayor Greig
"THAT City Council now move into Committee of the Whole to consider public
meetings, deputations and presentations, public forum, matters arising from
correspondence, reports of City staff, consent agenda, committee minutes,
matters postponed, motions for which notice was previously given and additional
business."
Carried.
COMMITTEE OF THE WHOLE
6. PUBLIC MEETINGS
6.a Zoning By-law Amendment No. 59 - Part 1, Plan 16R-12308 and 1038 6th
Avenue West
Mayor Boddy declared the Public Meeting open at 5:32 p.m. and read the
following announcement:
Thank you for attending tonight’s public meeting. The purpose of this
meeting is to receive input from the public respecting the proposed
amendments to the Zoning By-law as per Section 34 of the Planning Act.
In a few moments, the Manager of Planning and Heritage will present
background information regarding the requested amendment. Following
the presentation, we will hear from the applicant and then we will open the
floor for comments, questions, and feedback from the public.
Every person who attends a statutory public meeting required under the
Planning Act will be given an opportunity to make representations
respecting the proposed by-law.
All submission materials for this application are available on the City’s
website and at the Planning Division counter at City Hall during regular
business hours.
Appeal rights on a Zoning By-law Amendment application are limited to
the applicant, public bodies, and specified persons who made oral or
written submissions to Owen Sound City Council prior to a decision being
made. Specified persons generally include energy, railway, and
telecommunication providers.
This meeting is an essential part of the decision-making process.
Feedback received will be considered in the decision of Owen Sound City
Council. An explanation of how the public and agency comments factored
into the decision will be included in the Notice of Passing of the By-law.
Where a change is made in a proposed by-law after the holding of the
public meeting, Council will determine whether any further notice is to be
given respecting the proposed by-law and the determination of Council as
to the giving of further notice is final and not subject to review in any court
no matter the extent of the change made in the proposed by-law.
The City Clerk explained that notice of the public meeting was posted on the
subject properties, circulated to the prescribed persons and bodies, mailed to
neighbours within 120 metres of the subject properties, and placed on the City's
website on July 2, 2026. All comments received prior to the agenda being
published were attached to the agenda. The City Clerk encouraged those
present for the public meeting to sign the sign-in sheet located on the table
outside of Council Chambers.
The City Clerk advised that personal information is collected under the authority
of the Planning Act, and that the information collected will be used to complete
the Zoning By-law Amendment process and will form part of the public record.
Questions about this collection should be addressed to the City Clerk.
The City Clerk advised that any person wishing to receive notice of the decision
of The Corporation of the City of Owen Sound on the proposed Zoning By-law
Amendment application must make a written request to the City of Owen Sound.
The Manager of Planning and Heritage provided a PowerPoint presentation on
Zoning By-law Amendment No. 59 put forward by Barry's Construction and
Insulation Ltd. to facilitate the development of the lands for a semi-detached
dwelling. The Manager of Planning and Heritage highlighted the location of the
subject lands, noting that the lands are designated West City Commercial in the
City’s Official Plan. The lands are zoned as Retail Commercial (C2) in the City’s
Zoning By-law.
The Manager of Planning and Heritage highlighted the ZBA process to date and
advised that a recommendation report and amending by-law are tentatively
scheduled to be presented to Council on September 14, 2026.
Barry Kruisselbrink of Barry's Construction and Insulation Ltd. indicated support
for the recommendation from Planning Division staff.
Mayor Boddy invited members of the public to ask questions or provide
comments on the ZBA. No members of the public spoke in support of or in
opposition to the application.
There being no comments, Mayor Boddy declared the Public Meeting closed at
5:44 p.m.
The Manager of Planning and Heritage left the meeting.
7. DEPUTATIONS AND PRESENTATIONS
7.a Deputation from Annette Pedlar, Executive Director, Safe 'N Sound Re:
Neighbourhood Response Team Pilot Program
Annette Pedlar (the 'Deputant') provided a PowerPoint presentation respecting
Safe 'N Sound's Neighbourhood Response Team (NRT) pilot program.
Karen Wheeler, Neighbourhood Response Team (NRT) Outreach Worker, was in
attendance with the Deputant and shared their experience working with the NRT
and the services provided through the program.
The Deputant advised that the NRT provided 2,226 supports within the River
District and that the program cost $285,000 to administer from November 1,
2025, to March 31, 2026. The Deputant further advised that Safe 'N Sound is
requesting a letter of support from the City to accompany its application to the
Ontario Trillium Foundation grant.
Councillor Hamley declared a conflict of interest at this time with discussions
arising out of Item 7.a due to the Councillor's employment with the Government
of Ontario and left the Council Chambers.
In response to questions from Council, the Deputant advised that Safe 'N Sound
will also be seeking a letter of support from Grey County for the grant application.
The Deputant further advised that, should funding not be secured through the
Ontario Trillium Foundation, Safe 'N Sound will pursue alternative funding
opportunities, as the organization believes the program remains an important
solution for the community.
R-260727-003
Moved by Councillor Merton
"THAT in consideration of the deputation from Annette Pedlar of Safe 'N
Sound provided on July 27, 2026 respecting the Neighbourhood Response
Team, City Council directs staff to send a letter of support to Safe 'N Sound
for its application to the Ontario Trillium Foundation Grant."
Carried.
Councillor Hamley returned to the Council Chambers.
7.b Deputation from Annette Pedlar, Executive Director, Safe 'N Sound Re:
Emergency Shelter Facility
Annette Pedlar (the 'Deputant') provided a PowerPoint presentation respecting
Safe 'N Sound's emergency shelter facility. The Deputant highlighted Safe 'N
Sound facility usage and operating costs and advised that Safe 'N Sound is
proceeding with plans to establish a 24-bed emergency shelter at 612 2nd
Avenue East, operating nightly from 10:00 p.m. to 9:00 a.m., 365 days per year.
In response to a question from Council, the Deputant advised that Safe 'N Sound
has met with the immediate neighbours and received feedback regarding the
fencing around the property. The Deputant also indicated that Safe 'N Sound is
planning to establish a Neighbourhood Committee to support ongoing
communication with the surrounding community. In addition, Safe 'N Sound plans
to host an open house to provide community members with an opportunity to
meet staff, learn more about the organization, and ask questions.
7.c Presentation from the City Manager Re: City Manager's Update
The City Manager provided a PowerPoint presentation and noted:
Highlights of upcoming and recent events and activities throughout the
City.
Information for potential candidates and voters on the 2026 Municipal
Election.
Reports that will be presented at the September meetings of the Tom
Thomson Art Gallery Advisory Committee, Service Review Implementation
Ad Hoc Committee, Corporate Services Committee, Community Services
Committee, and Operations Committee.
A listing of media advisories issued since the last update.
8. PUBLIC FORUM
8.a Andrii Zvorygin, Owen Sound resident
The Speaker provided comments respecting the Neighbourhood Response Team
pilot program and suggested that Council instead consider a 12-week pilot
program utilizing part-time responders, existing supervision, and direct referrals
through Owen Sound's Emergency Communications Centre. The Speaker
suggested that the proposed model could reduce administrative costs while
directing appropriate mental health, wellness, and de-escalation calls to civilian
responders.
8.b Anne Finlay-Stewart, Owen Sound resident
The Speaker inquired whether an individual who disposes of unidentified litter
containing another person's name in a public garbage receptacle could be
subject to a $1,000 penalty under the Waste Management By-law or cause
another individual to be identified as responsible for the litter.
Mayor Boddy advised that By-law Enforcement Officers would conduct an
investigation.
The Speaker suggested that the Waste Management By-law be reviewed.
9. CORRESPONDENCE RECEIVED FOR WHICH DIRECTION OF COUNCIL IS
REQUIRED
9.a Correspondence from the Chief Librarian/CEO, Owen Sound & North Grey Union
Public Library (OSNGUPL) Re: Five-Year Review of the 2022-2031 OSNGUPL
Agreement
The City Clerk provided an overview of the correspondence.
R-260727-004
Moved by Councillor Farmer
"THAT in consideration of correspondence received July 27, 2026 from the
Owen Sound and North Grey Union Public Library (OSNGUPL) Chief
Librarian/CEO respecting a five-year review of the 2022-2031 OSNGUPL
agreement, City Council directs staff to notify the OSNGUPL that Deputy
Mayor Greig and Councillor Koepke will attend the review meeting on
behalf of the City."
Carried.
10. REPORTS OF CITY STAFF
10.a Report CS-26-076 from the Senior Planner Re: Technical Report - Zoning By-law
Amendment (ZBA) No. 59 - Part 1, Plan 16R-12308 and 1038 6th Avenue West
The Director of Community Services provided an overview of the report.
R-260727-005
Moved by Councillor Dodd
"THAT in consideration of Staff Report CS-26-076 respecting a proposed
Zoning By-law Amendment to permit a semi-detached dwelling on lands
municipally known as 1038 6th Avenue West and lands legally described as
Part 1, Plan 16R-12308, City Council directs staff to continue to process
Zoning By-law Amendment No. 59 in accordance with the process outlined
in the report."
Carried.
10.b Report OP-26-041 from the Manager of Public Works and Engineering Re: Grey
County Urban Road Transfer Update
The Manager of Public Works and Engineering provided an overview of the
report and responded to questions of Council.
R-260727-006
Moved by Councillor Middlebro'
"THAT in consideration of Staff Report OP-26-041 respecting an update on
the Grey County Urban Road Transfer, City Council receives the report for
information purposes."
Carried.
10.c Report OP-26-040 from the Manager of Public Works and Engineering Re:
Superior Street Watermain Replacement
The Manager of Public Works and Engineering provided an overview of the
report and responded to questions of Council.
R-260727-007
Moved by Councillor Farmer
"THAT in consideration of Staff Report respecting the Superior Street
Watermain Replacement project, City Council:
1. Approves the project budget increase of $75,000, including the non-
refundable allocation of HST; and
2. Authorizes the Purchasing Agent to execute the Contract Change
Order for the replacement of the watermain from the current limits of
the 9th Avenue East rehabilitation project to the new watermain
completed during the 6th Street East Phase 2 looping watermain
project."
Carried.
10.d Report CR-26-071 from the Manager of Corporate Services Re: Owen Sound
Police Service Facility Needs Assessment
The Manager of Corporate Services provided an overview of the report and
responded to questions of Council.
R-260727-008d
Moved by Councillor Koepke
"THAT in consideration of Staff Report CR-26-071 respecting a facility
needs assessment for the Owen Sound Police Service building, City
Council:
1. Authorizes staff to issue a Request for Proposals for the completion
of a Police Service Facility Space Needs Assessment and Business
Case;
2. Approves a project budget of $100,000 funded from:
a. Development Charges;
b. Police Station Facility Reserve; and
c. A one-third contribution from the Owen Sound Police Service
Board Revenue Reserve; and
3. Directs staff to report back to Council with the results of the Facility
Space Needs Assessment and Report upon completion."
Defeated.
R-260727-009
Moved by Councillor Middlebro'
"THAT in consideration of Staff Report CR-26-071 respecting a facility
needs assessment for the Owen Sound Police Service building, City
Council directs staff to bring forward a report in September 2026 outlining
the steps required to obtain a costing estimate from the Ontario Provincial
Police (OPP)."
Carried.
10.e Report OP-26-038 from the Engineering Technologist Re: Servicing Agreement -
Off-Site Improvements to Support U-Haul Site Plan Application (2010 16th Street
East)
The Manager of Public Works and Engineering provided an overview of the
report and responded to questions of Council.
R-260727-010
Moved by Councillor Dodd
"THAT in consideration of Staff Report OP-26-038 respecting the Servicing
Agreement for U-Haul and the City of Owen Sound for 2010 16th Street
East, City Council directs staff to bring forward a by-law to authorize the
Mayor and Clerk to execute the Servicing Agreement."
Carried.
10.f Verbal Report from the Deputy Mayor Re: Grey County Council
Deputy Mayor Greig reported that Grey County Council:
Approved a $1.4 million contract with Community Living Owen Sound to
provide annual special needs resourcing services across Grey County.
Approved the debenture financing of two new paramedic bases in Durham
and Feversham over a 15-year term, resulting in interest savings of more
than $700,000.
Received an update from the Grey Bruce Ontario Health Team, which
advised that the goal is to attach 23,500 residents to a primary care
provider by 2029, including 9,000 residents by early 2027.
R-260727-011
Moved by Deputy Mayor Greig
"THAT in consideration of the Verbal Report provided July 27, 2026 from
Deputy Mayor Greig respecting Grey County Council, City Council receives
the Verbal Report for information purposes."
Carried.
11. CONSENT AGENDA
11.a Report CS-26-075 from the Director of Community Services Re: Potential Land
Sale – Part of Part 2, Plan 16R8752
11.b Report CS-26-071 from the Senior Planner Re: Request to Remove a One-Foot
Reserve - 1389 16th Avenue East (Seasons)
11.c Report CR-26-077 from the City Clerk Re: Updates - Integrity Commissioner and
2027 Council and Committee Meeting Calendar
11.d Report CR-26-074 from the Manager of Corporate Services Re: Approval of
2027-2031 Multi-Year Capital Plan
11.e Report CR-26-075 from the Manager of Corporate Services Re: Update on the
Transition to Outdoor Public Water Stations
11.f Report CR-26-073 from the Purchasing and Claims Coordinator Re: Approval of
Non-Standard Procurement - eScribe Public Meeting Management Software
Extension
11.g Report CR-26-076 from the Purchasing and Claims Coordinator Re: Approval of
Non-Standard Procurement - Supply and Delivery of One (1) Ice Resurfacer
11.h Report OP-26-039 from the Supervisor of Environmental Services Re:
Continuation of Guelph Owen Sound Transit (GOST) Post August 31, 2026
11.i Minutes of Boards and Committees for Receipt Re: Grey Sauble Conservation
Authority Board meeting held on June 24, 2026
11.j Minutes of Boards and Committees for Receipt Re: Owen Sound & North Grey
Union Public Library Board meeting held on March 26, 2026
11.k Minutes of Boards and Committees for Receipt Re: Owen Sound Police Service
Board meeting held on May 27, 2026
11.l Final approvals issued for the following Business Licences:
Prince Yahya Transit Solution Inc, a taxi company located at 127 8th
Street East
Red Swan Pizza, a take-out restaurant located at 925 16th Street East,
Unit 2
Toppers Pizza, a take-out restaurant located at 1057 2nd Avenue East
Karsli's, a restaurant located at 1350 16th Street East
Wacky Moose Bar & Grill, a restaurant located at 1315 16th Street East
FreshCo Owen Sound, a grocery store located at 2125 16th Street East
The Look Salon & Boutique, a hair salon located at 747 2nd Avenue East
Adil's Tailor Shop, a tailoring business located at 1035 3rd Avenue East
First Health Counselling, a counselling service located at 890 4th Avenue
East
Owen Sound Pickleball Club, a pickleball facility located at 3225 East
Bayshore Road, Unit 6
Schmitt Plumbing Co, a home-based plumbing business located at 1255
4th Avenue West
Grey Bruce Transportation, a home-based non-emergency medical
transportation business located at 601 7th Street A East
Redline Taxi, a taxi company has relocated to a home-based business at
650 16th Street East
The Admiral's Barbershop, a hair salon has relocated to 975 2nd Avenue
East
Intelcom Courrier Canada, a courier service has relocated to 1875 16th
Avenue East, Unit 2
Province Electric is the new owner of Province Electric Supply Ltd., a
wholesale electrical business located at 1475 2nd Avenue East
11.m Final approvals issued for the following Flag Flying Requests:
Ontario Coalition for Better Child Care for Child Care Worker and Early
Childhood Educator Appreciation Day
11.n Final approvals issued for the following City Hall Illumination Requests:
Thrombosis Canada for World Thrombosis Day
11.o Correspondence received which is presented for the information of Council
R-260727-012
Moved by Councillor Farmer
"THAT in consideration of the items listed on the July 27, 2026 Consent
Agenda, City Council:
1. Receives Items 11.a, 11.b, and 11.f to 11.o; and
2. Approves the recommendations contained in Items 11.a, 11.b, 11.f,
11.g, and 11.h."
Carried.
R-260727-013
Moved by Deputy Mayor Greig
"THAT in consideration of Item 11.c listed on the July 27, 2026 Consent
Agenda being Staff Report CR-26-077 respecting updates on the integrity
commissioner and 2027 Council and Committee meeting calendar, City
Council:
1. Updates the calendar as presented in the report save and except the
Regular Council meeting in June; and
2. Maintains two Regular Council meetings in June."
Carried.
R-260727-014
Moved by Councillor Farmer
"THAT in consideration of the items listed on the July 27, 2026 Consent
Agenda, City Council approves the recommendation contained in Item 11.d
being Staff Report CR-26-074 respecting the approval of the 2027-2031
Multi-Year Capital Plan."
Carried.
R-260727-015
Moved by Councillor Farmer
"THAT in consideration of the items listed on the July 27, 2026 Consent
Agenda, City Council approves the recommendation contained in Item 11.e
being Staff Report CR-26-075 respecting an update on the transition to
outdoor public water stations."
Carried.
R-260727-016d
Moved by Councillor Farmer
"THAT in consideration of Item 11.e listed on the July 27, 2026 Consent
Agenda being Staff Report CR-26-075 respecting an update on the
transition to outdoor public water stations, City Council directs staff to
include the development of a detailed project plan for the installation of an
outdoor water fountain, including the capital installation and operating
costs, and identification of potential locations, in the City's 2027 work
plan."
Defeated.
12. COMMITTEE MINUTES WITH RECOMMENDATIONS FOR APPROVAL
12.a Minutes of the Community Services Committee meeting held on July 22, 2026
R-260727-017
Moved by Councillor Middlebro'
"THAT the minutes of the Community Services Committee meeting held on
July 22, 2026 be received and the recommendations contained therein be
approved."
Carried.
12.b Minutes of the Corporate Services Committee meeting held on July 9, 2026
R-260727-018
Moved by Councillor Kukreja
"THAT the minutes of the Corporate Services Committee meeting held on
July 9, 2026 be received and the recommendations contained therein be
approved."
Carried.
12.c Minutes of the Operations Committee meeting held on July 23, 2026
R-260727-019
Moved by Deputy Mayor Greig
"THAT the minutes of the Operations Committee meeting held on July 23,
2026 be received and the recommendations contained therein be
approved."
Carried.
13. MATTERS POSTPONED
There were no postponed matters.
14. MOTIONS FOR WHICH NOTICE WAS PREVIOUSLY GIVEN
There were no motions for which notice was previously given.
15. DISCUSSION OF ADDITIONAL BUSINESS
15.a Banditfest and Bruce Grey Poverty Task Force's All Municipal Candidates
Education Session
Councillor Farmer congratulated the organizers of the 3rd Annual Banditfest, held
on July 18 and 19, 2026, at Heartwood Hall.
Councillor Farmer advised that the Bruce Grey Poverty Task Force will be hosting
a free virtual All Municipal Candidates Education Session on Friday, September
18, 2026, from 10:00 a.m. to 11:30 a.m., and noted that additional information is
available on the Bruce Grey Poverty Task Force website.
15.b Southwestern Public Health Media Release on Household Food Insecurity
Councillor Merton highlighted a recent media release from Southwestern Public
Health calling for action to address household food insecurity and noting the
association between household food insecurity, poorer physical and mental
health outcomes, an increased risk of chronic disease, and increased pressure
on the healthcare system.
Mayor Boddy relinquished the position of Chair to present an update and motion
respecting the Georgian College Owen Sound Campus. Deputy Mayor Greig
assumed the position of Chair.
15.c Georgian College Owen Sound Campus
Mayor Boddy highlighted the importance of the Georgian College Owen Sound
Campus to the City.
Councillor Kukreja declared a conflict of interest at this time with discussions
arising during additional business due to the Councillor's personal employment
with Georgian College and did not take part in the discussion or voting on the
motion.
R-260727-020
Moved by Mayor Boddy
"WHEREAS the City Council meeting scheduled for July 27, 2026, is the
final scheduled meeting before City Council will become restricted
pursuant to section 275 of the Municipal Act from making any expenditures
or incurring any other liability which exceeds $50,000;
NOW THEREFORE BE IT RESOLOVED THAT City Council waives the notice
of motion requirement in the City's Procedural By-law in order to discuss
the potential transfer of funds from the City of Owen Sound to Georgian
College."
Carried by a 2/3 vote.
R-260727-021
Moved by Mayor Boddy
"WHEREAS the Owen Sound Campus of Georgian College is an important
part of the educational, economic, and social wellbeing of the City of Owen
Sound and greater Region of Grey and Bruce Counties;
AND WHEREAS Georgian College has had financial challenges due to
external pressures, and has been forced to close other campuses;
AND WHEREAS City Council wishes to support Georgian College campus
in the City of Owen Sound;
NOW THEREFORE BE IT RESOLVED THAT City Council directs the City
Manager and Treasurer to enter into a funding agreement with Georgian
College for the transfer of one hundred thousand dollars ($100,000),
payable in installments for the next four (4) years, starting in 2027, in
support of the Owen Sound Campus."
Carried.
Mayor Boddy resumed the position of Chair.
16. MOTION THAT COMMITTEE OF THE WHOLE RISE AND REPORT
R-260727-022
Moved by Councillor Farmer
"THAT the Committee of the Whole rise and report."
Carried.
Councillor Kukreja left the Council Chambers.
FORMAL SESSION
17. MOTION TO ADOPT PROCEEDINGS IN COMMITTEE OF THE WHOLE
R-260727-023
Moved by Councillor Farmer
Seconded by Deputy Mayor Greig
"THAT the action taken in Committee of the Whole in considering public
meetings, deputations and presentations, public forum, matters arising from
correspondence, reports of City staff, consent agenda, committee minutes,
matters postponed, motions for which notice was previously given and additional
business be confirmed by this Council."
Carried.
18. NOTICES OF MOTION
There were no notices of motion.
19. MOTION TO MOVE INTO CLOSED SESSION
There was no Closed Session.
20. REPORTING OUT OF CLOSED SESSION
There was no Closed Session.
21. BY-LAWS
21.a By-law No. 2026-089
"A By-law to confirm the proceedings of the Regular Meeting of the Council of
The Corporation of the City of Owen Sound held on the 27th day of July, 2026"
21.b By-law No. 2026-090
"A By-law to authorize the Mayor and Clerk to execute a Loan Agreement with
Grey Roots Museum & Archives, respecting the transfer of artifacts including
bells, clock faces, and clock mechanisms"
21.c By-law No. 2026-091
"A By-law to authorize the Mayor and Clerk to execute all documents necessary
to complete the sale of the southern portion of Part 2 on 16R-8751, being land
located at the northwest corner of 23rd Street East and 18th Avenue East, to
Brad Duncan"
21.d By-law No. 2026-092
"A By-law to authorize the Mayor and Clerk to execute a General Assignment and
Assumption of Contracts with 1811477 Ontario Inc., Fairmount Holdings Inc.,
Thomas Francis Richard Wheildon, Wheildon Investments Inc. and 1000255784
Ontario Inc. o/a 14 Acres Parking and By-law"
21.e By-law No. 2026-093
"A By-law to authorize the Mayor and Clerk to execute a Fourth Amending
Agreement with 947465 Ontario Ltd. (Voyago), respecting Inter-Community
Transportation between Owen Sound and Guelph (GOST)"
21.f By-law No. 2026-094
"A By-law to authorize the Mayor and Clerk to execute a Third Amending
Agreement with the Township of Centre Wellington and a Fourth Amending
Agreement with the Township of Chatsworth, Township of Wellington North,
Northern Credit Union, and 6 & 10 Mini Mart, respecting bus stops for the Guelph
Owen Sound Transportation (GOST) bus service"
21.g By-law No. 2026-095
"A By-law to authorize the Mayor and Clerk to execute a Funding Agreement
Amendment with The Corporation of the County of Grey, respecting the Guelph
Owen Sound Transit (GOST)"
21.h By-law No. 2026-096
"A By-law to authorize the Mayor and Clerk to execute a Servicing Agreement
with U-Haul Co. (Canada) Ltd., respecting property located at 20th Avenue East
& 16th Street East (ST2025-012)"
21.i By-law No. 2026-097
"A By-law to remove the one-foot reserves at 1393 and 1389 16th Street East
and dedicate and establish them as a public highway (Seasons)"
R-260727-024
Moved by Councillor Farmer
Seconded by Deputy Mayor Greig
"THAT By-law Numbers 2026-089, 2026-090, 2026-091, 2026-092, 2026-093,
2026-094, 2026-095, 2026-096, and 2026-097 be passed and enacted."
Carried.
Having declared a conflict of interest with Item 21.j, Mayor Boddy left the Council
Chambers. Deputy Mayor Greig assumed the position of Chair.
Councillor Kukreja returned to the Council Chambers.
21.j By-law No. 2026-098
"A By-law to authorize the Mayor and Clerk to execute a Lease Agreement
Amendment with Brandon Vanderschot, respecting two additional parking stalls
on 11th Street West, east of 1st Avenue West"
R-260727-025
Moved by Councillor Farmer
Seconded by Councillor Hamley
"THAT By-law Number 2026-098 be passed and enacted."
Carried.
22. ADJOURNMENT
The business contained on the agenda having been completed, Deputy Mayor Greig
adjourned the meeting at 8:53 p.m.
_________________________
Mayor Ian C. Boddy
_________________________
Briana M. Bloomfield, City ClerkCouncil considered a motion to move into Committee of the Whole.
Agenda item 5: MOTION TO MOVE COUNCIL INTO COMMITTEE OF THE WHOLE --- Combined agenda package (secondary source) 5. Minutes of the Regular Council meeting held on July 27, 2026 MOTION TO MOVE COUNCIL INTO COMMITTEE OF THE WHOLE COMMITTEE OF THE WHOLE
The agenda item for public meetings states that there are currently no scheduled public meetings.
Agenda item 6: PUBLIC MEETINGS --- Combined agenda package (secondary source) 6. PUBLIC MEETINGS There are no public meetings.
The agenda allocates time for deputations and presentations.
Agenda item 7: DEPUTATIONS AND PRESENTATIONS --- Combined agenda package (secondary source) 7. DEPUTATIONS AND PRESENTATIONS
Tim Lanthier, Chief Administrative Officer of the Grey Sauble Conservation Authority (GSCA), presented the 2027 Draft Operating and Capital Budget to eight member municipalities including Arran-Elderslie, Blue Mountains, Chatsworth, Georgian Bluffs, Grey Highlands, Meaford, Owen Sound, and South Bruce Peninsula. The proposal seeks a Category 1 levy increase of $66,214 representing an overall percentage rise of 3.36% to fund static operations with only a 0.8% cost increase while capital costs nearly double through grants and reserves. Specific budget adjustments reduce Water Management expenses from $200,620 to $181,030 while significantly increasing Stewardship costs from $135,544 to $202,713. Combined operating, building, and capital levies total $2,144,120.39 to support water management, conservation lands projects, fleet replacements, and forestry services.
Tim Lanthier, CAO of Grey Sauble Conservation Authority (GSCA), presented the 2027 Draft Operating and Capital Budget highlighting a proposed Category 1 levy increase of $66,214 across eight member municipalities. The budget aims to maintain static operations with only a 0.8% cost increase while capital costs nearly double through grants and reserves.
Tim Lanthier, Chief Administrative Officer of the Grey Sauble Conservation Authority, submitted a deputation regarding the 2027 Draft Operating and Capital Budget to continue serving the municipality. The proposed budget reduces Water Management expenses from $200,620 to $181,030 while increasing Stewardship costs significantly from $135,544 to $202,713. Forestry and Species services see a combined expense decrease to $397,899, whereas Conservation Lands Policy expenses rise to $261,809. The draft also adjusts revenues across categories including Municipal Levy Category 1 and General, CAA S39, and Agreements, MOUs and Grants.
The Grey Sauble Conservation Authority proposes a 2027 draft operating budget totaling 4,280,336 and a capital budget of 566,149 to fund water management, conservation lands projects, and fleet replacements.
The Grey Sauble Conservation Authority proposes a 2027 combined operating, building, and capital levy apportionment totaling $2,144,120.39 across eight municipalities including Arran-Elderslie, Blue Mountains, Chatsworth, Georgian Bluffs, Grey Highlands, Meaford, Owen Sound, and South Bruce Peninsula. The overall percentage levy increase is set at 3.36%, with specific capital levies allocated to each region for general operations, building projects, and capital improvements.
Agenda item 7.a: Deputation from Tim Lanthier, CAO, Grey Sauble Conservation Authority (GSCA) Re: GSCA 2027 Draft Operating and Capital Budget
---
Attachment: Presentation - GSCA 2027 Draft Operating and Capital Budget.pdf
Source: https://helpos.ca/attachments/4942376ceb3eebc429a4169ce57b2331f2d0393f14d8621dc6074c162d2dedce/7-a-1-presentation-gsca-2027-draft-operating-and-capital-budget-pdf.pdf
Grey Sauble Conservation Authority
2027 Draft Budget
Tim Lanthier, CAO
Grey Sauble Conservation Authority
Purpose and Overview
• Purpose:
• To provide some highlights from 2026 and an overview of the Draft 2027 budget
• Overview:
• Highlights of 2026
• 2027 Funding Breakdown and Budget Changes
• What does this mean for levy and taxpayers
• Changes with Amalgamation
• Next Steps and Questions or Comments
Strategic Plan 2025-2035
Effectively Monitor and Manage the
Risk of Natural Hazards
Enhance GSCA Land Management
Achieve Organizational Excellence
Improve Watershed Health
Strengthen Environmental Education
and Communication
2026 Highlights Overall
• GSCA has 146 Strategic Deliverables in 2026. Some key items are:
• Finalized the Administration Renewal Project.
• Improved communication and outreach, including Strategic KPIs on website
and Client Feedback Loop.
• Acquired a new Conservation Area – The Glen Quarry.
• New recreational opportunities at our Sawmill (Hepworth) property.
• Securing grant funding for several projects (Almost $400,000 this year).
• Distributed over 50,000 trees throughout the watershed.
2026 Highlights in Owen Sound
• New trail head signage for the Inglis Falls and Arboretum properties at the
edge of Harrison Park – encouraging more recreation for visitors.
• In discussions with City about a West Rocks Climbing Plan.
• Negotiating a new planning agreement with the City.
• Returned our very popular Day Camp to GSCA’s Administration Centre.
• Continued to manage over 266 acres of green space within the City and
close to 15,000 acres in the immediately adjacent municipalities.
2027 Funding Breakdown
Overview - $4.85M
• We deliver vital conservation work across the
region to enhance our watershed.
• Our jurisdiction covers five major rivers,
numerous smaller tributaries and over 155km $2,445,236 $2,046,507
of shoreline
• We serve eight member municipalities
• We own and manage over 28,000 acres of
land $97,613
$220,073 $37,056
• 50.5% of Funding is Self-Generated
Municipal Levy (Category 1) Municipal Levy (Category 3)
• 44.2% Municipal Levy Funding Provincial Transfer MECP (DWSP)
Self-Generated
• 5.3% Provincial Funding
Changes for 2027
• The proposed Category 1 and General levy increase for 2027 is $66,214
across eight member municipalities.
• The total proposed Category 3 levy increase for 2027 is $3,558
• This increase is largely driven by increases in basic operating costs and a
reduction in available self-generated revenues within levy supported
departments.
• Efforts have been made to keep the 2027 budget roughly static with a 0.8%
increase in overall operating costs.
• Capital costs have almost doubled in 2027 over 2026. This difference is
funded by grants, donations, and existing reserves.
Draft 2027 Levy Apportionment*
Municipality Proposed 2027 Levy Increase from 2026 ($)
Arran-Elderslie $57,297 $2,259
Blue Mountains $629,568 $23,543
Chatsworth $64,420 $2,274
Georgian Bluffs $267,422 $7,139
Grey Highlands $181,783 $9,051
Meaford $289,972 $10,350
Owen Sound $374,751 $7,375
South Bruce Peninsula $278,907 $7,781
Total $2,144,120 $69,772
*The levy formula uses the past year’s Modified Current Value Assessment, based on MPAC values as provided
to GSCA by the Province
2027 Levy – Cost to Taxpayers
Overview – Modified Current Value Assessment (MCVA)
• Conservation authority levies are based on the current value
assessment (CVA) of properties within a municipality.
• This assessed value is modified based on the percentage of a
municipality within the watershed.
• The levy rate per $1000 of assessment is the same across the
watershed. In 2027, that cost is proposed to be $0.1300 per
$1000 of assessment.
This means that a house assessed at $400,000 would pay
$52.00 per year toward the levy.
This is up $0.81 from 2026.
Budget Next Steps:
• Municipalities were circulated this draft budget
on July 24th and have been provided
approximately 60 days to review the draft
budget and provide any input.
• GSCA Board of Directors will meet on
September 23rd to consider municipalities’ input
and review the budget
• Levy vote weights are based on the
modified CVA formula
• Total Budget vote is one-member, one-vote
Proposed 9 Regional Conservation Authorities
Northwestern Ontario RCA
Northeastern Ontario RCA
Lake Huron RCA
Eastern Lake Ontario RCA
Central Lake Ontario RCA
Western Lake Ontario RCA
Eastern Lake Erie RCA
Western Lake Erie RCA
St. Lawrence River RCA
Northeastern Ontario RCA
Grey Sauble CONSERVATION
Ontario
Ministry of the Environment, Conservation and Parks
30 15 0 30 60 90 120
Kilometers
Conservation Authority
Proposed RCA Name
Central Lake Ontario Regional Conservation Authority
Eastern Lake Erie Regional Conservation Authority
Eastern Lake Ontario Regional Conservation Authority
Lake Huron Regional Conservation Authority
Northeastern Ontario Regional Conservation Authority
Northwestern Ontario Regional Conservation Authority
St. Lawrence River Regional Conservation Authority
Western Lake Erie Regional Conservation Authority
Western Lake Ontario Regional Conservation Authority
May Not be Reproduced without Permission.
THIS IS NOT A PLAN OF SURVEY.
© King's Printer for Ontario and its licensors, 2025
The maps shown here are for illustration purposes only and are not suitable for site-specific use or applications. Ministry of the Environment, Conservation and Parks provides this information with the understanding that it is not guaranteed to be accurate, correct in complete and conclusions drawn from such information are the responsibility of the user. While every effort has been made to use data believed to be accurate, a degree of error is inherent in all maps. Map products are intended for reference purposes only, and the Ministry of the Environment, Conservation and Parks will accept no liability for consequential and indirect damages arising from the use of these maps. These maps are distributed 'as-is' without warranties of any kind, either expressed or implied, including but not limited to warranties of suitability to a particular purpose or use.
Proposed Lake Huron Regional CA
COUNTY OF BRUCE
Lake Huron RCA
COUNTY OF GREY
COUNTY OF SIMCDE
REGIONAL MUNICIPALITY OF YORK
REGIONAL MUNICIPALITY OF DURHAM
CITY OF KAWARTHA LAKES
COUNTY OF HALIBURTON
COUNTY OF PETERBOROUGH
COUNTY OF WELLINGTON
COUNTY OF DUFFERIN
REGIONAL MUNICIPALITY OF PEEL
CITY OF TORONTO
REGIONAL MUNICIPALITY OF WATERLOO
REGIONAL MUNICIPALITY OF HALTON
COUNTY OF NORTHUMBERLAND
Ontario
Ministry of the Environment, Conservation and Parks
10 5 0 10 20 30 40
Kilometers
Legend
Single Tier Municipality
Upper Tier Municipality
RCA
COUNTY OF LAMBTON
COUNTY OF MIDDLESEX
COUNTY OF PERTH
COUNTY OF BRANT
COUNTY OF OXFORD
CITY OF NIPING
CITY OF TORONTO
Grey Sauble
CONSERVATION
May Not be Reproduced without Permission.
THIS IS NOT A PLAN OF SURVEY.
© King's Printer for Ontario and its licensors, 2025
The maps shown here are for illustration purposes only and are not suitable for site-specific use or applications. Ministry of the Environment, Conservation and Parks provides this information with the understanding that it is not guaranteed to be accurate, correct or complete and conclusions drawn from such information are the responsibility of the user. While every effort has been made to use data believed to be accurate, a degree of error is inherent in all maps. Map products are intended for reference purposes only, and the Ministry of the Environment, Conservation and Parks will accept no liability for consequential and indirect damages arising from the use of these maps. These maps are distributed 'as-is' without warranties of any kind, either expressed or implied, including but not limited to warranties of suitability to a particular purpose or use.
Governance and Apportionment
• New governance structure to take place on February 1, 2027.
• Lower tier municipalities cease to be participating municipalities.
• Upper tier and single tier municipalities become participating (Grey/Bruce).
• Governance reps will be provided from each upper or single tier municipality.
• Rep by Pop is proposed, with option for alternate agreement.
• Apportionment proposed to be determined in same general way.
• Post 2027, new participating municipalities will be apportioned costs.
• In 2027, existing municipalities will be apportioned costs.
Governance and Apportionment
• Ministry of the Environment, Conservation and Parks is proposing a Tiered
Allocation Formula for governance representation by population.
Tier Percent of RCA Pop Number of Members
4 ≥ 30% 4
3 ≥ 15% to < 30% 3
2 ≥ 5% to < 15% 2
1 < 5% 1
Lake Huron RCA – Rep by Pop
Municipality Total Pop. % Mun in RCA Pop in RCA # of Members
York Region 1,173,103 52.96% 621,275 (40.1%) 4
Simcoe County 350,222 70.39% 246,521 (15.9%) 3
Durham Region 696,942 31.02% 216,191 (13.9%) 2
Barrie 147,829 100.00% 147,829 (9.5%) 2
Grey County 100,905 98.69% 99,583 (6.4%) 2
Huron County 58,459 99.12% 57,945 (3.7%) 1
Bruce County 72,071 80.17% 57,736 (3.7%) 1
Dufferin County 66,257 47.95% 31,770 (2.0%) 1
Middlesex County 78,110 32.54% 25,417 (1.6%) 1
Wellington County 97,286 20.45% 19,895 (1.3%) 1
Perth County 40,947 34.31% 14,049 (0.9%) 1
Lambton County 126,273 7.91% 9,988 (0.6%) 1
Kawartha Lakes 79,247 3.47% 2,750 (0.2%) 1
Total 1,550,949 21
Transition and Transformation Periods
• Transition Plans to be developed by Transition Committee.
• Transition Committee comprised of CAO and elected member from each existing
CA.
• Ontario Provincial Conservation Agency (OPCA) has appointed Project Executive.
• Transition Plans to be prepared and approved by February 1, 2027.
• Minister has issued temporary directions to prohibit certain decisions within the
Transition Period.
• Following February 1, 2027, the Project Executive becomes inaugural CAO of
new RCA for 2-years.
• These 2-years are expected to be the Transformation Period in which all
substantial change and integration occurs.
Timeline from MECP
Key Milestones
Royal assent of Bill 97
Spring 2026
within 90 days
Minister issues directions
Information requests from OPCA*
*OPCA will be requesting baseline information from CAs to inform the transition playbook
Early summer 2026
Appointment of Project Executives
Formation of Transition Committees
Summer to fall 2026
Transition Committees develop transition plans for OPCA review
Municipal elections
Late 2026 to early 2027
CA complete 2027 budgets
OPCA reviews transition plans; transition committees revise plans
Appointment of first members
Transition date
Spring 2027 onward
Regional CAs implement transition plans; report to OPCA on progress
OPCA leads improvements to CA system by providing centralized leadership and oversight of 9 regional CAs
Grey Sauble CONSERVATION
THANK YOU
BUDGET COMPANION DOCUMENT LINK: https://www.greysauble.on.ca/wp-
content/uploads/2026/07/DRAFT_2027_Grey_Sauble_budget_companion_JULY-16-
2026.pdf
---
Attachment: GSCA 2027 Draft Operating and Capital Budget.pdf
Source: https://helpos.ca/attachments/1274c0af1c2442ea338928e2defcd72977792cd4b41ffe156e5fbcd85c23919a/7-a-2-gsca-2027-draft-operating-and-capital-budget-pdf.pdf
519.376.3076
237897 Inglis Falls Road Protect.
Owen Sound, ON N4K 5N6 Respect.
www.greysauble.on.ca Connect.
July 23, 2026
To the Councils of GSCA’s Participating Watershed Municipalities
Re: GSCA 2027 DRAFT Operating and Capital Budget
Dear Mayors, Deputy Mayors and Councillors,
At the July 22, 2026, meeting of the Grey Sauble Conservation Authority (GSCA) Board of Directors,
the Board of Directors passed the following resolution:
WHEREAS GSCA Staff have prepared the 2027 Draft Budget for the Board of Directors’
consideration,
AND WHEREAS the Conservation Authorities Act requires that this Draft Budget be circulated
to participating municipalities for a minimum 30-day commenting period,
THAT the Grey Sauble Conservation Authority Board of Directors receive the 2027 Draft
Budget,
AND THAT Staff be directed to distribute the 2027 Draft Budget and Budget Companion
to participating municipalities for the minimum 30-day review period.
AND THAT Staff bring a report before the Board of Directors at the September 2026 meeting of
the Board for final review and approval of the 2027 Budget.
Under the Conservation Authorities Act, GSCA is required to circulate our Draft Budget to our
participating municipalities for review for a minimum of 30-days prior to the GSCA Board of Directors
voting to pass this budget.
Please find enclosed copies of Grey Sauble Conservation Authority’s (GSCA) Draft 2027 Operating
Budget, Draft 2027 Capital Budget, and Draft 2027 Levy Apportionment documents. Please note
that the Board of Directors will consider this budget for approval at the September 23, 2026,
Full Authority meeting.
To accompany and better explain GSCA’s 2027 Draft Budget, GSCA has prepared a Budget
Companion document which can be accessed in the Governance section of GSCA’s webpage.
Further, I will be in attendance at an upcoming Council meeting, to answer any questions that Council
may have.
Member Municipalities
Municipality of Arran-Elderslie, Town of the Blue Mountains, Township of Chatsworth, Township of Georgian Bluffs, Municipality
of Grey Highlands, Municipality of Meaford, City of Owen Sound, Town of South Bruce Peninsula
If Council has any comments or resolutions that they would like to provide, we would appreciate
receiving such comments or resolutions no later than September 17, 2026, so that these can be
included in the agenda package for the Board of Directors’ September 23rd meeting.
We look forward to continuing to serve your municipality in 2027 and beyond, and truly value the
positive partnerships that we have developed.
Kind Regards,
Tim Lanthier
Chief Administrative Officer
Grey Sauble Conservation Authority
Enclosures:
• GSCA 2027 Draft Operating Budget
• GSCA 2027 Draft Capital Budget
• GSCA 2027 Draft Levy Apportionment
• GSCA Budget Companion Link:
GREY SAUBLE CONSERVATION AUTHORITY DRAFT 2027 BUDGET
Approved Proposed Approved Proposed
DEPARTMENT & BUDGET EXPENSES 2026 Budget 2027 Budget DEPARTMENT & BUDGET REVENUES 2026 Budget 2027 Budget
Water and Engineering Services Water and Engineering Services
Flood Forecasting & Warning Flood Forecasting & Warning
Salary, wages & benefits 156,894 134,028 Municipal Levy - Catergory 1 and General 140,738 118,758
Contracts & Services 4,444 4,375 CAA S39 29,550 30,145
Vehicles & Equipment 6,000 8,000 MECP (DWSP)
Materials & Supplies 2,250 1,800 Agreements, MOUs and Grants 300 300
Training & Workshops 1,000 1,000 Services & Sales
To Deferred Revenue/Surplus From Deferred Revenue/Surplus
Total Flood Forecasting & Warning 170,588 149,203 Total Flood Forecasting & Warning 170,588 149,203
Flood Control Structures Flood Control Structures
Salary, wages & benefits 4,010 4,109 Municipal Levy - Catergory 1 and General 6,471 6,166
Contracts & Services 2,904 2,500 CAA S39 1,643 1,643
Vehicles & Equipment 400 400 MECP (DWSP)
Materials & Supplies 100 2,600 Agreements, MOUs and Grants
Other 700 700 Interest & Gains
To Reserves or Surplus From Reserves or Surplus 2,500
Total Flood Control Structures 8,114 10,309 Total Flood Control Structures 8,114 10,309
Erosion Control Structures Erosion Control Structures
Salary, wages & benefits 800 350 Municipal Levy - Catergory 1 and General 1,000 300
Contracts & Services CAA S39 850 255
Vehicles & Equipment 300 205 MECP (DWSP)
Materials & Supplies 750 Agreements, MOUs and Grants
Total Erosion Control Structures 1,850 555 Total Erosion Control Structures 1,850 555
Other Dams Other Dams
Salary, wages & benefits 16,568 17,462 Municipal Levy - Catergory 1 and General 20,068 20,962
Contracts & Services CAA S39
Vehicles & Equipment 2,000 2,000 MECP (DWSP)
Materials & Supplies 1,500 1,500 Agreements, MOUs and Grants
Training & Workshops Services & Sales
Total Other Dams 20,068 20,962 Total Other Dams 20,068 20,962
TOTAL WATER MANAGEMENT 200,620 181,030 TOTAL WATER MANAGEMENT 200,620 181,030
2027 Draft Operations Budget 1
GREY SAUBLE CONSERVATION AUTHORITY DRAFT 2027 BUDGET
Approved Proposed Approved Proposed
DEPARTMENT & BUDGET EXPENSES 2026 Budget 2027 Budget DEPARTMENT & BUDGET REVENUES 2026 Budget 2027 Budget
Watershed Monitoring & Management Watershed Monitoring & Management
Salary, wages & benefits 23,999 25,457 Municipal Levy - Catergory 1 and General 11,839 12,315
Municipal Levy - Catergory 3 36,880 38,362
Contracts & Services 20,840 20,840 CAA S39
Vehicles & Equipment 5,000 5,500 MECP (DWSP)
Materials & Supplies 400 400 Agreements, MOUs and Grants 1,520 1,520
Total Watershed Monitoring & Management 50,239 52,197 Total Watershed Monitoring & Management 50,239 52,197
Environmental Planning & Regulations Environmental Planning & Regulations
Salary, wages & benefits 604,491 614,395 Municipal Levy - Catergory 1 and General 123,285 135,370
Contracts & Services 12,500 12,500 CAA S39 2,993 2,993
Vehicles & Equipment 6,000 6,000 MECP
Materials & Supplies 1,600 1,600 Agreements, MOUs and Grants
Training & Workshops Services & Sales 498,313 496,132
Total Environmental Planning & Regulations 624,591 634,495 Total Environmental Planning & Regulations 624,591 634,495
2027 Draft Operations Budget 2
GREY SAUBLE CONSERVATION AUTHORITY DRAFT 2027 BUDGET
Approved Proposed Approved Proposed
DEPARTMENT & BUDGET EXPENSES 2026 Budget 2027 Budget DEPARTMENT & BUDGET REVENUES 2026 Budget 2027 Budget
Stewardship Stewardship
Salary, wages & benefits 79,544 85,313 Municipal Levy - Category 3 41,549 42,713
Contracts & Services 1,500 57,700 CAA S39
Vehicles & Equipment 1,500 2,000 MECP (DWSP)
Materials & Supplies 53,000 57,700 Agreements, MOUs and Grants 66,000 160,000
Training & Workshops Services & Sales
To Reserves/Deferred From Reserves 27,995
To Deferred Revenue From Deferred Revenue
Total Stewardship 135,544 202,713 Total Stewardship 135,544 202,713
Forestry, Species & Forestry Services Forestry, Species & Forestry Services
Salary, wages & benefits 144,314 149,218 Municipal Levy - Catergory 1 and General 104,000 106,080
Contracts & Services 10,802 930 CAA S39
Vehicles & Equipment 7,000 7,500 MECP (DWSP)
Materials & Supplies 9,350 15,900 Agreements, MOUs and Grants
Training & Workshops Services & Sales 54,917 49,020
Donations 2,500 2,500 Donations 10,000
To Reserves From Reserves/ Deferred Revenue 66,743 20,516
Total Forestry, Species & Forestry Services 173,965 176,047 Total Forestry, Species & Forestry Services 235,660 175,617
Grey Sauble Forestry Service Grey Sauble Forestry Service
Salary, wages & benefits 107,994 105,752 Municipal Levy
Contracts & Services 2,800 3,800 CAA S39
Vehicles & Equipment 7,000 7,500 MECP (DWSP)
Materials & Supplies 144,500 104,800 Agreements, MOUs and Grants 85,100 99,283
Training & Workshops Services & Sales 115,500 123,000
Total Grey Sauble Forestry Service 262,294 221,852 Total Grey Sauble Forestry Service 200,600 222,283
TOTAL FORESTRY & SPECIES 436,260 397,899 TOTAL FORESTRY & SPECIES 436,260 397,899
2027 Draft Operations Budget 3
GREY SAUBLE CONSERVATION AUTHORITY DRAFT 2027 BUDGET
Approved Proposed Approved Proposed
DEPARTMENT & BUDGET EXPENSES 2026 Budget 2027 Budget DEPARTMENT & BUDGET REVENUES 2026 Budget 2027 Budget
CONSERVATION LANDS CONSERVATION LANDS
Conservation Lands Policy & Strategy Conservation Lands Policy & Strategy
Salary, wages & benefits 169,290 182,269 Municipal Levy - Catergory 1 and General 136,045 146,421
Contracts & Services 5,000 4,000 CAA S39
Vehicles & Equipment 1,200 2,000 MECP (DWSP)
Materials & Supplies 484 740 Agreements, MOUs and Grants
Training & Workshops Services & Sales 95,749 108,788
Donations Donations
Other 70,000 72,800 Interest & Gains
To Reserves/Surplus From Reserves 14,180 6,600
To Deferred Revenue From Surplus
Total Conservation Lands Policy & Strategy 245,974 261,809 Total Conservation Lands Policy & Strategy 245,974 261,809
Grey County Management Contract Grey County Management Contract
Salary, wages & benefits 304,198 291,927 Municipal Levy
Contracts & Services . CAA S39
Vehicles & Equipment 21,760 21,760 MECP (DWSP)
Materials & Supplies 6,224 Agreements, MOUs and Grants
Training & Workshops Services & Sales 332,182 313,687
Total Grey County Management Contract 332,182 313,687 Total Grey County Management Contract 332,182 313,687
Conservation Lands Operations Conservation Lands Operations
Salary, wages & benefits 358,226 372,566 Municipal Levy - Catergory 1 and General 175,000 179,000
Contracts & Services 36,750 36,864 CAA S39
Vehicles & Equipment 30,000 30,000 MECP (DWSP)
Materials & Supplies 17,970 18,329 Agreements, MOUs and Grants
Training & Workshops Services & Sales 316,083 314,980
To Reserves 48,137 36,221 From Reserves
Total Conservation Lands Operations 491,083 493,980 Total Conservation Lands Operations 491,083 493,980
2027 Draft Operations Budget 4
GREY SAUBLE CONSERVATION AUTHORITY DRAFT 2027 BUDGET
Approved Proposed Approved Proposed
DEPARTMENT & BUDGET EXPENSES 2026 Budget 2027 Budget DEPARTMENT & BUDGET REVENUES 2026 Budget 2027 Budget
Communications Communications
Salary, wages & benefits 109,606 113,805 Municipal Levy - Category 1 and General 100,119 105,962
Municipal Levy - Category 3 15,626 16,537
Contracts & Services 8,650 8,850 CAA S39
Vehicles & Equipment 600 600 MECP (DWSP)
Materials & Supplies 3,200 3,200 Agreements, MOUs and Grants 1,150
Training & Workshops Services & Sales 7,011 3,506
Donations 700 700 Donations
Total Communications 122,756 127,155 Total Communications 122,756 127,155
Education Education
Salary, wages & benefits 120,475 109,688 Municipal Levy - Catergory 1 and General 8,000 10,000
Municipal Levy - Category 3 -
Contracts & Services 15,500 9,000 CAA S39
Vehicles & Equipment 1,500 1,500 MECP (DWSP)
Materials & Supplies 14,207 3,900 Agreements, MOUs and Grants, Sponsors 63,582 18,000
Training & Workshops Services & Sales 55,180 51,880
Donations Donations 5,000 25,000
To Reserves From Reserves 19,920 19,208
Total Education 151,682 124,088 Total Education 151,682 124,088
Administration, Finance & Human Resources Administration, Finance & Human Resources
Salary, wages & benefits 496,592 514,240 Municipal Levy - Catergory 1 and General 616,011 654,201
Contracts & Services 62,165 68,280 CAA S39 2,020 2,020
Vehicles & Equipment 2,500 2,500 MECP (DWSP)
Materials & Supplies 16,680 14,180 Agreements, MOUs and Grants 1,350
Training & Workshops 22,350 25,150 Services & Sales 84,210 69,079
Other 121,154 121,500 Interest & Gains 19,200 19,200
To Deferred Revenue From Surplus
Total Administration, Finance & Human Resources 721,441 745,850 Total Administration, Finance & Human Resources 721,441 745,850
GIS, Information Management & Information GIS, Information Management & Information
Technology Technology
Salary, wages & benefits 205,847 215,911 Municipal Levy - Catergory 1 and General 287,977 306,054
Contracts & Services 89,325 90,265 CAA S39
Vehicles & Equipment 800 800 MECP (DWSP)
Materials & Supplies 6,350 6,350 Agreements, MOUs and Grants
Training & Workshops Services & Sales 14,345 7,273
To Deferred Revenue From Surplus
Total GIS & Information Management 302,322 313,326 Total GIS & Information Management 302,322 313,326
2027 Draft Operations Budget 5
GREY SAUBLE CONSERVATION AUTHORITY DRAFT 2027 BUDGET
Approved Proposed Approved Proposed
DEPARTMENT & BUDGET EXPENSES 2026 Budget 2027 Budget DEPARTMENT & BUDGET REVENUES 2026 Budget 2027 Budget
Source Water Protection Source Water Protection
Salary, wages & benefits 193,530 180,073 Municipal Levy - Catergory 1 and General
Contracts & Services 50,720 33,000 CAA S39
Vehicles & Equipment 4,000 4,000 MECP (DWSP) 251,250 220,073
Materials & Supplies 3,000 3,000 Agreements, MOUs and Grants
Total Source Water Protection 251,250 220,073 Total Source Water Protection 251,250 220,073
Source Water Risk Management Service Source Water Risk Management Service
Salary, wages & benefits 68,810 95,769 Municipal Levy - Catergory 1 and General
Contracts & Services 9,000 9,000 CAA S39
Vehicles & Equipment 1,000 1,000 MECP (DWSP)
Materials & Supplies 2,000 2,000 Agreements, MOUs and Grants
Training & Workshops 1,000 1,000 Services & Sales 79,500 83,250
To Reserves From Reserves 2,310 25,519
Total Source Water Risk Management Service 81,810 108,769 Total Source Water Risk Management Service 81,810 108,769
Fleet & Equipment Management Fleet & Equipment Management
Salary, wages & benefits 8,998 9,250 Municipal Levy - Catergory 1 and General
Contracts & Services 30,000 31,000 CAA S39
Materials & Supplies 30,000 32,000 Agreements, MOUs and Grants
Training & Workshops Services & Sales 98,560 103,265
To Reserves 29,562 31,015 From Reserves
Total Fleet & Equipment Management 98,560 103,265 Total Fleet & Equipment Management 98,560 103,265
Total Operating Budget 4,246,315 4,280,336 Total Operating Budget 4,246,315 4,280,336
Total Operations Budget Expenses Total Operations Budget Funding
Salary, wages & benefits 3,174,188 3,221,582 Municipal Levy - Category 1 and General 1,730,554 1,801,589
Municipal Levy - Category 3 94,055 97,613
Contracts & Services 362,900 392,904 CAA S39 37,056 37,056
Vehicles & Equipment 98,560 103,265 MECP (DWSP) 251,250 220,073
Materials & Supplies 313,565 269,999 Agreements, MOUs and Grants 216,502 281,603
Training & Workshops 24,350 27,150 Services & Sales 1,751,550 1,723,859
Donations 3,200 3,200 Donations 15,000 25,000
Other 191,854 195,000 Interest & Gains 19,200 19,200
To Reserves 77,699 67,236 From Reserves 131,147 74,343
To Deferred Revenue/Surplus From Surplus -
From Deferred Revenue - -
Total Operating Budget 4,246,315 4,280,336 Total Operating Budget 4,246,315 4,280,336
2027 Draft Operations Budget 6
GREY SAUBLE CONSERVATION AUTHORITY 2027 DRAFT CAPITAL BUDGET
EXPENSES FUNDING
2027 2027
WATER MANAGEMENT WATER MANAGEMENT
Flood Forecasting & Warning Flood Forecasting & Warning
Reserves - Dam 25,000 Municipal Levy 25,000
Water Temp Gauge Water Temp Gauge
Contracts & Services WECI
Materials and Supplies Reserves - Dam
WATER MANAGEMENT Subtotal 25,000 WATER MANAGEMENT Subtotal 25,000
CONSERVATION LANDS Policy/Operations CONSERVATION LANDS Policy/Operations
Hibou - washrooms Hibou - washrooms
Contracts & Services 120,000 Grants, Agreements 50,000
Reserves - Lands 70,000
Inglis - parking improvements Inglis - parking improvements
Contracts & Services 15,000 Reserves - Lands 15,000
Inglis - structural review bailey bridge Inglis - structural review bailey bridge
Contracts & Services 10,000 Reserves - Lands 10,000
Kubota Mower Kubota Mower
Materials and Supplies 27,000 Reserve - Lands 27,000
Arboretum Trail Arboretum Trail
Municipal Levy 5,000
Grants 25,000
Materials 50,000 Donation 10,000
Reserves - Lands 10,000
Eugenia Falls - Replace Stone Fencing Eugenia Falls - Replace Stone Fencing
Contracts & Services 20,000 Reserves - Lands 20,000
Lands Signage Lands Signage
Contracts & Services 1,500 Reserves - Lands 1,500
Municipal Levy
2027 Draft Capital Budget 1
GREY SAUBLE CONSERVATION AUTHORITY 2027 DRAFT CAPITAL BUDGET
EXPENSES FUNDING
2027 2027
Eugenia Falls - ruins Eugenia Falls - ruins
Contracts & Services 20,000 Reserves - Lands 20,000
Install trail cameras Install trail cameras
Materials & Supplies 500 Reserves - Lands 500
CONSERVATION LANDS Subtotal 264,000 CONSERVATION LANDS Subtotal 264,000
Administration, Finance & Human Resources Administration, Finance & Human Resources
Admin Centre Renovation Admin Centre renovation reserve
Contracts & Services (incl furniture & fixtures) Municipal Levy 190,118
Contracts & Services (loan repayment) 190,118
Reserves - Admin
Administration, Finance & Human Resources Administration, Finance & Human Resources
Subtotal 190,118 Subtotal 190,118
GIS, Information Management & Information GIS, Information Management & Information
Technology - Socet Machine Technology - Socet Machine
Materials 10,000 Municipal Levy 10,000
Reserves - IT/IM/GIS
GIS, Information Management & Information GIS, Information Management & Information
Technology - Workstations Technology - Workstations
Materials & Supplies 19,800 Municipal Levy 14,800
Reserves - IT/IM/GIS 5,000
GIS, Information Management & Information GIS, Information Management & Information
Technology - Subtotal 29,800 Technology - Subtotal 29,800
2027 Draft Capital Budget 2
GREY SAUBLE CONSERVATION AUTHORITY 2027 DRAFT CAPITAL BUDGET
EXPENSES FUNDING
2027 2027
Fleet & Equipment Management Fleet & Equipment Management
Vehicles & Equipment - replace Dodge truck 57,231
Reserves - V&E 57,231
Fleet & Equipment Management Subtotal 57,231 Fleet & Equipment Management Subtotal 57,231
Total Proposed Capital Budget 566,149 Total Proposed Capital Budget 566,149
Total Capital Budget Total Capital Budget
Salary, wages & benefits Municipal Levy 244,918
Contracts & Services 376,618 CAA S39
Vehicles & Equipment 57,231 MECP (WECI)
Materials & Supplies 107,300 Agreements, MOUs and Grants 75,000
Training & Workshops Services & Sales -
Donations Donations 10,000
Other Interest & Gains
To Reserves 25,000 From Reserves 236,231
To Deferred Revenue From Deferred Revenue
Total Capital Budget 566,149 Total Capital Budget 566,149
2027 Draft Capital Budget 3
COMBINED OPERATING, BUILDING AND CAPITAL LEVY APPORTIONMENT
Proposed Proposed Proposed Approved
2025 2025 2026 2026 2026 2027 2027 Levy Percent Levy
Modified C.V.A. Portion of Modified C.V.A. Portion of Levy /$1000 2026 Levy /$1000 Levy Increase Increase Installment
in Watershed Watershed in Watershed Watershed of Mod.CVA Levy of Mod.CVA
Arran-Elderslie 430,076,430 0.02653 440,745,280 0.02672 0.12797 55,038.35 0.13000 57,297.43 2,259.08 4.105% 14,324.36
Blue Mountains 4,735,554,850 0.29215 4,842,784,537 0.29363 0.12797 606,025.18 0.13000 629,567.99 23,542.81 3.885% 157,392.00
Chatsworth 485,619,828 0.02996 495,537,232 0.03005 0.12797 62,146.43 0.13000 64,420.45 2,274.02 3.659% 16,105.11
Georgian Bluffs 2,033,882,321 0.12548 2,057,070,851 0.12472 0.12797 260,282.89 0.13000 267,421.76 7,138.87 2.743% 66,855.44
Grey Highlands 1,349,744,678 0.08327 1,398,315,195 0.08478 0.12797 172,731.45 0.13000 181,782.71 9,051.26 5.240% 45,445.68
Meaford 2,185,001,490 0.13480 2,230,533,574 0.13524 0.12797 279,622.13 0.13000 289,972.13 10,350.00 3.701% 72,493.03
Owen Sound 2,870,720,518 0.17710 2,882,672,317 0.17478 0.12797 367,375.94 0.13000 374,750.97 7,375.03 2.007% 93,687.74
South Bruce Peninsula 2,118,614,531 0.13070 2,145,417,683 0.13008 0.12797 271,126.36 0.13000 278,906.96 7,780.59 2.870% 69,726.74
16,209,214,646 16,493,076,669 2,074,348.74 2,144,120.39 69,771.65 536,030.10
inc in modified CVA 1.751% 3.36% Overall percentage levy increase
C.V.A. = Current Value Assessment
3.36% 0.13000 2,144,120
2027 Category
2027 Category 2027 Capital 2027 Building 2027 Proposed
1 & General
3 Levy Levy Levy Levy Total
Levy
Arran-Elderslie 48,143.95 2,608.53 1,464.42 5,080.53 57,297.43
Blue Mountains 528,992.11 28,661.75 16,090.67 55,823.47 629,567.99
Chatsworth 54,129.04 2,932.81 1,646.48 5,712.13 64,420.45
Georgian Bluffs 224,700.11 12,174.66 6,834.84 23,712.15 267,421.76
Grey Highlands 152,742.23 8,275.85 4,646.05 16,118.58 181,782.71
Meaford 243,647.98 13,201.29 7,411.18 25,711.68 289,972.13
Owen Sound 314,883.08 17,060.93 9,577.99 33,228.97 374,750.97
South Bruce Peninsula 234,350.51 12,697.53 7,128.38 24,730.53 278,906.96
1,801,589.00 97,613.35 54,800.00 190,118.04 2,144,120.39
1,801,589 97,613 54,800 190,118The City Clerk and Deputy Clerk presented details for the 2026 Municipal and School Board Election, outlining voting periods from October 16th to 26th via internet or telephone platforms. Voters must possess a Voter Information Letter containing a unique PIN to access the secure voting site at owensound.simplyvoting.com without using rotary phones.
The City Clerk and Deputy Clerk presented details for the 2026 Municipal and School Board Election, outlining voting periods from October 16th to 26th via internet or telephone platforms. Voters must possess a Voter Information Letter containing a unique PIN to access the secure voting site at owensound.simplyvoting.com without using rotary phones.
Agenda item 7.b: Presentation from the City Clerk and Deputy Clerk Re: 2026 Municipal and School Board Election
---
Attachment: Presentation - 2026 Municipal and School Board Election.pdf
Source: https://helpos.ca/attachments/939df4a4773c8921f88806950c1f9388845676f75c4bc98649c6d395a2468cfd/7-b-1-presentation-2026-municipal-and-school-board-election-pdf.pdf
Municipal and School Board Election
Council Presentation
September 14, 2026
Election Information
• www.owensoundvotes.ca
• elections@owensound.ca
• 519-370-7350
Voting Period
• Starts October 16th at 10:00 a.m.
• Ends October 26th at 8:00 p.m.
• 24 hours a day
Voting Methods
• Internet or Telephone
• Individuals can cast their vote from the comfort of their home
or anywhere they can access the internet or a touch-tone
telephone
• Computers, tablets, smartphones
• NO rotary phones
Voters’ List
• Every person needs to be on the Voters’ List to vote
• To confirm, register, or amend the Voters’ List, visit:
• City Hall, 8:30 a.m. to 4:30 p.m. weekdays (now until end of Voting Period)
• Bring ID if possible – does NOT require a photo or signature
Election Centres
• Election Officials available to assist voters during voting period
Location Date(s) Time
Friday, Oct. 16 12:00 p.m. – 4:00 p.m.
Monday, Oct. 19 to
City Hall Friday, Oct. 23 12:00 p.m. – 4:00 p.m.
Monday, Oct. 26 12:00 p.m. – 8:00 p.m.
Saturday, Oct. 17 to
Sunday, Oct. 18 12:00 p.m. – 4:00 p.m.
Heritage Place Mall Saturday, Oct. 22 to
Sunday, Oct. 23 12:00 p.m. – 4:00 p.m.
Monday, Oct. 26 12:00 p.m. – 8:00 p.m.
Voting
• Voters need to have a Voter Information Letter (VIL)
• The VILs are mailed at the end of September
• The VIL includes:
• Instructions
• Web address and telephone number for voting platform
• PIN
• List of Candidates
owen sound where you want to live Voter Information Letter VOTE 2026 City of Owen Sound 808 2nd Avenue East Owen Sound ON N4K 2H4 IMPORTANT INFORMATION Doe, John 00001 5160 Decarie boulevard Suite 502 Montreal, Quebec, H3X 2H9 Canada 123123 School Support: English Separate Qualifying Address: 5160 Decarie boulevard Voting Period Start: Friday, October 16, 2026 10:00 AM End: Monday, October 26, 2026 8:00 PM Your PIN 000 000 000 How Can I Vote? Using your PIN and date of birth you can vote by Internet or Phone. Vote by Internet Type the website below in the address bar at the top of your web browser (such as Chrome, Safari, Edge, etc.) and follow the instructions. https://owensound.simplyvoting.com Election Centres If you require assistance with electronic voting in person, please bring this letter to one of the Election Centres listed on the back of this letter. Voter Help Desk Email: elections@owensound.ca Phone: 519-370-7350 Hours Monday-Friday 8:30 AM to 4:30 PM October 26 (Election Day) 8:30 AM to 8:00 PM See other side for more information. 2026 Municipal and School Board Elections Voter Information Letter Important Information By entering the electronic voting system and entering your assigned PIN, you are declaring that you are eligible to vote in this election. This PIN is assigned to, and may only be used by, the elector identified in this correspondence. Please note that it is against the law to vote more than once for any elected office within the same municipality or school board jurisdiction. You qualify to vote if: You are at least 18 years old on Election Day, October 26, 2026, You are a Canadian citizen, You or your spouse lives, rents or owns property in the municipality, and You are not otherwise prohibited by law from voting. Election Centres If you require assistance in person, you may visit one of the following Election Centres: City Hall 808 2nd Avenue East, Owen Sound October 16 12 PM to 4 PM October 19-23 12 PM to 4 PM October 26 12 PM to 8 PM Heritage Place Mall 1350 16th Street East, Owen Sound October 17-18 12 PM to 4 PM October 24-25 12 PM to 4 PM October 26 12 PM to 8 PM Candidates Mayor Vote for one (1) Ray BOTTEN Jodi KING Carol MERTON Mike SEILER Richard THOMAS Andrii ZVORYGIN Deputy Mayor ACCLAIMED Scott GREIG Councillors Vote for seven (7) David ADAMS Thomas ARAKAL Ross BAKER Justin BIANCO Joe CARDER Dale FUNSTON Brock HAMLEY Michele HAWKINS Jaret KOOP Suneet KUKREJA Justin MELANSON Melanie MIDDLEBRO' Brian O'LEARY Meghan ROBERTSON Jeff ROCKWELL Tamara SARGENT David W. SCHINBEIN Jasmine SCHNARR Angela STOW David WALTON Michael ZIMON Bluewater District School Board English Public Vote for one (1) Michael DUNN Sarah MILNE Bruce-Grey Catholic District School Board English Separate ACCLAIMED Suriya THOMAS Conseil scolaire Viamonde French Public Vote for one (1) Rachael GOLEM Eric LAPOINTE Conseil scolaire catholique Providence French Separate ACCLAIMED Michael SALVATORE VOTE 2026 OwenSoundVotes.ca 8
Voter Information Letter
• IF a Voter Information Letter is not received:
• Visit City Hall or an Election Centre
• Bring ID with name and qualifying address
• Photo and signature NOT required
• Ex. Hydro bill
Who can vote?
• Any person who on Election Day meets the following qualifications:
• Canadian citizen
• 18 years old
• Resides in the City, or is the owner or tenant of land in the City, or the
spouse of such a person
• Not prohibited by law from voting
Who is being voted for?
• One (1) Mayor
• Seven (7) Councillors
• One (1) School Board Trustee
• A list of certified candidates is available at www.OwenSoundVotes.ca
Internet Voting
• Link to voting site will be on Voter Information Letter
• Link directly from City website
• Clear prompts
• No overvoting
• Undervoting is allowed
• Can decline the ballot or abstain from a race
Telephone Voting
• Similar to the internet
• Call number provided on Voter Information Letter
• Input Birth Date and PIN
• Listen to commands
• Use touchpad to make selections
• Opportunity to review and change selections
owen sound where you want to live Simply Voting Video Simply Voting 14
Election Results
• Unofficial results available Monday, October 26
• Approximately 8:15 p.m.
• www.OwenSoundVotes.ca
• Official results posted on Tuesday, October 27, 2026
Tips
• Internet platform is faster than telephone
• Use back of VIL to organize your voting choices
• All Election Officials have taken an Oath of Secrecy
• Option to have assistance of a friend or interpreter
Tips
• Make sure you are on the Voters’ List
owen sound where you want to live Questions? VOTE 2026 OwenSoundVotes.ca 18The public forum allows community members to address council on local concerns.
Agenda item 8: PUBLIC FORUM --- Combined agenda package (secondary source) 8. PUBLIC FORUM
Council must determine the direction for correspondence received.
Agenda item 9: CORRESPONDENCE RECEIVED FOR WHICH DIRECTION OF COUNCIL IS REQUIRED --- Combined agenda package (secondary source) 9. CORRESPONDENCE RECEIVED FOR WHICH DIRECTION OF COUNCIL IS REQUIRED
The Association of Ontario Road Supervisors requests a venue fee waiver for their 2026 Provincial Safety Truck Roadeo scheduled at the Bayshore Arena on September 22-23, citing sponsorship revenue against total expenses to justify financial need. Financial statements reveal unrestricted assets grew from $1,067,493 in 2024 to $1,234,723 in 2025, driven by education services and government funding despite high wage expenses. The association incurred $33,917 in rental fees for the 2025 event while receiving $373,500 in government funding for skills training. Future commitments include lease payments and software subscriptions totaling $162,510 through 2030.
The Association of Ontario Road Supervisors requests a venue fee reduction for their Provincial Safety Truck Roadeo held at the Bayshore Arena on September 22-23, 2026. The application cites sponsorship revenue against total expenses to justify the financial need.
The bylaws mandate that notice for Director meetings be given at least 48 hours before the event, excluding holidays, unless all directors are present or consent is waived. Emergency meetings may be called at the President's discretion, and errors in notice do not invalidate proceedings if ratified later. Regular meeting times are set by resolution without further notice, while the President presides with Vice-Presidents acting as chair during their absence. Voting requires a majority of votes where each director has one vote, and ballots are used upon demand.
The Board may terminate membership after fifteen days' written notice if a member violates the Special Act, allowing the member five days to submit an opposing statement before a final decision.
The Association of Ontario Road Supervisors reported a net increase in unrestricted assets from $1,067,493 in 2024 to $1,234,723 in 2025. Revenue grew primarily through education services and government funding, while expenses for wages and benefits remained high relative to income. The financial statements disclose specific accounting policies regarding capital asset amortization and revenue recognition for events like the Truck Safety Roadeo.
The financial notes detail asset impairment assessments, cash balances totaling $857,312, and trade show expenses including $33,917 in rental fees for the 2025 event. Investments consist of guaranteed certificates yielding between 3.51% and 4.65%, while capital assets include vehicles with a net book value of $25,292. The association received $373,500 in government funding for skills training, leaving an unearned portion repaid to the Ministry. Future commitments cover lease payments and software subscriptions totaling $162,510 through 2030.
Agenda item 9.a: Correspondence from the Association of Ontario Road Supervisors (AORS) Re: Request for Waiving of Rental Fees for AORS Provincial Safety Truck Roadeo
---
Attachment: Request for Waiving of Rental Fees for AORS Provincial Safety Truck Roadeo.pdf
Source: https://helpos.ca/attachments/adc7fa0b6e5f9dc7308ed86d45e7550396725c2ddde521315cd93b8c64e31940/9-a-1-request-for-waiving-of-rental-fees-for-aors-provincial-safety-truck-roadeo-pdf.pdf
From: Kelly Elliott <kellyelliott@aors.on.ca>
Sent: August 19, 2026 9:17 AM
To: Andrew O'Leary <aoleary@owensound.ca>
Cc: Dennis O'Neil <dennisoneil@aors.on.ca>; Ian C Boddy
<iboddy@owensound.ca>
Subject: Request For Reduction In Venue Fees
Good morning Andy,
Please find attached the request for a reduction in venue fees, and all
requesting corresponding information, for the upcoming AORS Provincial
Safety Truck Roadeo in Owen Sound on September 22-23, 2026.
We are pleased to be able to bring this premiere event to Owen Sound and
welcome the top municipal equipment operators from across the Province to
compete for the coveted “Driver of the Year” title at the Bayshore Arena. We
have blocks of rooms at two hotels in Owen Sound and look forward to
bringing the economic benefits that events like these provide to your
community.
We do not charge a fee to municipalities to have their equipment operators
compete in the Provincial Roadeo and rely solely on sponsorships of
suppliers to be able to put this event on. Any support that the City of Owen
Sound can provide is greatly appreciated.
If you require any additional information, please do not hesitate to reach out
to me directly, or to Dennis O’Neil.
Kelly Elliott | Executive Director
Association of Ontario Road Supervisors (AORS)
268 Maiden Lane, Suite 206, PO Box 2669, St. Marys, ON N4X 1A4
Cell: 519-873-0374
kellyelliott@aors.on.ca | www.aors.on.ca
Promoting Knowledge. Pursuing Excellence.
APPLICATION APPENDIX A
WAIVING OF RENTAL FEES-
Provincial, National and International Event
REQUEST FORM
POLICY # CS77
(NOTE: Please submit completed application a minimum of six (6) weeks prior to
the event)
Name of Group/Organization/Individual:
Asociation of Ontario Road Suervisors (AORS)
Contact name of individual:
Dennis O'Neil
Address: City: Postal Code:
268 Maiden Lane Suite 206 St Mary's N4X 1A4
Email address: dennisoneil@aors.on.ca Phone number: ( 519) 405-0062
Describe the event and attach evidence that the event is a Championship event and
sanctioned by a recognized Provincial, National or International governing body:
We are hosting the AORS Provincial Truck Safety Roadeo - a provincial championship celebrating
the best municipal equipment operators from across the Province. The Association of Ontario
Road Supervisors is a recognized provincial organization through provincial statute.
Is your group a not for profit group or organization: □ Yes □ No
Please attach a copy of your constitution and last audited financial statement (if applicable)
Has the approval of the City by resolution been obtained: □ Yes □ No
(please attach copy of resolution)
Please describe how the City’s sponsorship will be recognized by your event:
The City of Owen Sound will be recognized as a sponsor during the event through signage,
thank you sponsor presentations throughout the event, as well as post-event.
Declaration:
Dennis O'Neil
I, ___________________________________________, on behalf of the above named
organization/group certify that I have read and understand the conditions outlined by
Policy CS77 and will comply with the terms and conditions outlined therein.
For more information, please contact:
City of Owen Sound, Community Services Department
808 2nd Avenue East, Owen Sound, ON N4K 2H4, 519-376-1440
-------------------------------------------------------------------------------------------------------
For internal use only:
Date received: .
Does the application meet the criteria outlined by the policy □ Yes □ No
Pre event budget received and reviewed □ Yes □ No
Post event budget to be received by: _____
Authorization of Director of Community Services ____
Authorization of Director of Financial Services ____
Amount of reduction of rental fee 25% (max. $1000) 30% (max 1500)
SAMPLE 4
BUDGET
REVENUE:
32 Teams x $2,500.00 Registration Fee
Net Profit from Beer Garden (Tent Excluded)
Raffles/Draws, etc.
Sponsorship
TOTAL REVENUE
EXPENSES:
Facility Rental
Staffing
Awards/Prizes
Tent Rental
Materials & Supplies
Advertising
Insurance
Miscellaneous Items (Telephone, etc.)
TOTAL EXPENSES
NET PROFIT TO BE DONATED TO CITY PROJECT $
EXPENSES
Lunches for Volunteers and Drivers For Local Roadeo and Provincial Roadeo 7500.00
Strathcraft - Trophies and Medallions 700.00
Cash Prizes 2000.00
Bayshore Arena - Driver Networking and Social Event 2500.00
City of Owen Sound - Venue Rental 3731.00
Roadeo Master Expenses 3500.00
19931.00
REVENUE
Sponsorships (as of August 19, 2026) 17250.00
NET REVENUE -2681.00
BY-LAW 2025-1
Being a By-law to enter into an amended Constitution of the Association of Ontario
Road Supervisors. The provisions of this By-law are intended to be in accordance with
the provisions of an Act respecting the Association of Ontario Road Superintendents,
Chapter Pr5, Statutes of Ontario, 1996.
WHEREAS on September 30, 1993, the Constitutional By-law No. 1, previously used by the
unincorporated company Association of Ontario Road Superintendents, was consented to and approved
by the Executive Committee of the Association of Ontario Road Superintendents;
AND WHEREAS the Board of Directors has agreed that the Constitution should be amended;
THEREFORE BE IT ENACTED AS FOLLOWS:
1. THAT the attached revised Constitution be hereby accepted and approved by the
membership of the Association;
2. THAT the President and Executive Director be authorized to sign the By-law dated October
1, 2025 on behalf of the Association;
3. THAT Constitutional By-law No. 1 and all amending by-laws of the Association be hereby
repealed;
4. THAT this By-law comes into effect and takes force on the passing thereof.
President ___________________________
Executive Director ___________________________
Dated ___________________________
268 Maiden Lane, Suite 206, PO Box 2669, St. Marys, ON N4X 1A4
Tel: 226.661.2002 • Fax: 226.661.2003 • admin@aors.on.ca • www.aors.on.ca
CONSTITUTION
BEING a constitution relating
generally to the affairs of the
Corporation.
CONTENTS
Section One Interpretation
Section Two Business of the Corporation
Section Three Directors
Section Four Board Meetings
Section Five Financial
Section Six Officers
Section Seven Protection of Directors and Others
Section Eight Conflict of Interest
Section Nine Membership
Section Ten Member Meetings
Section Eleven Notices
Section Twelve Auditors
Section Thirteen Committees
Section Fourteen Road Supervisors Certification Program
Section Fifteen Adoption and Amendment of Constitution
NOW THEREFORE BE IT ENACTED and it is hereby enacted as the Constitution of
ASSOCIATION OF ONTARIO ROAD SUPERVISORS (hereinafter called the "Corporation") as follows:
SECTION 1 – INTERPRETATION
1.01 Definitions
a. In this Constitution and all by-laws of the Corporation, unless the context otherwise requires:
b. "Act" means the Not-for-Profit Corporations Act, 2010 (Ontario) and, where the context requires,
includes the regulations made under it, as amended or re-enacted from time to time;
c. "Board" means the Board of Directors of the Corporation;
d. "Constitution" means this constitution and all by-laws of the Corporation as amended and which
are, from time to time, in force and effect;
e. "Corporation" means the Association of Ontario Road Supervisors, previously known as the
Association of Ontario Road Superintendents;
f. "Director" means an individual occupying the position of director of the Corporation by whatever
name he or she is called;
g. “Member” means a member of the Corporation;
h. "Members" means the members of the Corporation collectively;
i. "Officer" means an officer of the Corporation; and
j. “Special Act” means the Association of Ontario Road Superintendents Act, 1996 (Ontario), as
amended or re-enacted from time to time.
1.02 Interpretation
Other than as specified in Section 1.01, all terms contained in this Constitution that are defined in
the Act shall have the meanings given to such terms in the Act. Words importing the singular include the
plural and vice versa, and words importing one gender include all genders.
1.03 Severability and Precedence
The invalidity or unenforceability of any provision of this Constitution shall not affect the validity or
enforceability of the remaining provisions of this Constitution. If any of the provisions contained in the
Constitution are inconsistent with those contained in the Special Act or the Act, the provisions contained
in the Special Act, and thereafter the Act shall prevail.
SECTION 2 – BUSINESS OF THE CORPORATION
2.01 Head Office
Until changed in accordance with the Act, the head office of the Corporation shall in the Province of
Ontario and at such location therein as the Board may from time to time determine by resolution.
2.02 Execution of Documents
Deeds, transfers, licences, contracts, engagements on behalf of the Corporation shall be signed by the
President, and by the Executive Director or such other Officer or employee who may be appointed by
the Board for such purpose. Contracts in the ordinary course of the Corporation's operations shall be
entered into on behalf of the Corporation by any person authorized by the Board of Directors.
Notwithstanding any provisions to the contrary contained in the Constitution of the Corporation, the
Board of Directors may at any time by resolution direct the manner in which a person or persons by
whom any particular instrument, contract or obligation of the Corporation may or shall be executed.
SECTION 3 – DIRECTORS
3.01 Board of Directors
The Directors shall be appointed by the members of the Local Association they represent, and such
appointment shall be effective as of the date of the annual meeting of Members each year in accordance
with the procedure in Section 3.02 below. The term of office of the Directors (subject to the provisions, if
any, of the Special Act) shall be from the date of the meeting at which they are appointed until the next
annual meeting or until their successors are appointed.
3.02 Composition and Election of the Board of Directors
The affairs of the Association shall be managed by a Board comprised of not fewer than five (5) Directors.
Each subscribing Association shall appoint a representative to hold the office of Director. It is the
responsibility of the local Association secretary/treasurer to inform the Corporation of the name, mailing
address of the local representative and to give notice of any changes of its representative.
The Immediate Past President shall also be a member of the Board on an ex-officio basis. If the Immediate
Past President is unavailable or unwilling to serve as a Director, the first immediate predecessor of the
Immediate Past President who is willing or able to serve shall serve as Director in their place.
3.03 Eligibility
Only municipal public works members in good standing or retirees of such positions shall be eligible to
serve on the Board of Directors of the Corporation.
3.04 Vacancies
The office of a Director shall be vacated immediately:
1. if the Director resigns office by written notice to the Corporation, which resignation shall be
effective at the time it is received by the Corporation or at the time specified in the notice,
whichever is later;
2. if the Director dies or becomes bankrupt;
3. if the Director is found to be incapable by a court or incapable of managing property under
Ontario law; or
4. if the Members of a particular subscribing local Association by ordinary resolution remove the
representative Director before the expiration of the Director’s term of office.
3.05 Filling Vacancies
A vacancy on the Board shall be filled as follows, and the Director appointed or elected to fill the vacancy
holds office for the remainder of the unexpired term of the Director’s predecessor:
1. if the vacancy occurs as a result of the members of a particular local Association removing their
representative Director, the members of that local Association may fill the vacancy by an ordinary
resolution;
2. if there is not a quorum of Directors or there has been a failure to elect the number or minimum
number of Directors set out in the Special Act, the Directors in office shall, without delay, call a
special meeting of the Members to fill the vacancy, except for any vacancy resulting of a particular
local Association’s representative Director, which shall be filled by ordinary resolution of the
members of that local Association. If the Board fail to call such a meeting or if there are no
Directors in office, the meeting may be called by any Member; and
3. a quorum of Directors may fill a vacancy among the Directors, except for a vacancy of a particular
local Association’s representative Director, which must be filled by ordinary resolution of the
members of that local Association.
3.06 Powers
The Board of Directors shall administer the affairs of the Corporation and may pass such resolutions and
by-laws as are necessary or desirable in conducting the business and carrying out the objectives of the
Corporation. The Board of Directors shall fix the salaries and tenure of all employees and contracted
resources.
3.07 Remuneration of Directors
The Directors shall serve as such without remuneration and no Director shall directly or indirectly receive
any profit from occupying the position of Director; provided that, Directors may be reimbursed for
reasonable expenses they incur in the performance of their Directors’ duties.
The Executive Director is authorized to pay such reasonable travel and other expenses of the Board of
Directors, members of committees or any such persons as are approved by the Board of Directors or are
in accordance with schedules for payment of expenses approved by the Board of Directors.
SECTION 4 - BOARD MEETINGS
4.01 Calling of Meetings
Meetings of the Directors of the Corporation shall be held from time to time, not less than three (3) per
year, at such place, at such time and on such day as the President or Vice-President or any two (2) Directors
may determine.
Notice of every meeting so called shall be given by any of the means authorized by the Directors to each
Director not less than forty-eight hours (excluding any part of a Saturday, Sunday or holiday as defined by
the Legislation Act (Ontario) for the time being in force (“holiday”) before the time when the meeting is
to be held and, subject to the Act, such notice may, but need not, specify the purpose of or the business
to be transacted, save that no notice of a meeting shall be necessary if all the Directors are present, and
do not object to the holding of the meeting, or if those absent have waived notice of or have otherwise
signified their consent to the holding of such meeting. Emergency meetings shall be called at the
discretion of the President with the timing of such meeting to be determined by the President.
4.02 Errors in Notice, Board of Directors
No error or omission in giving such notice for a meeting of the Directors shall invalidate such meeting or
invalidate or make void any proceedings taken or had at such meeting and any Director may at any time
waive notice of any such meeting and may ratify and approve of any or all proceedings taken or had
thereat.
4.03 Regular Meetings
The Board may fix the place and time of regular Board meetings and send a copy of the resolution fixing
the place and time of such meetings to each Director, and no other notice shall be required for any such
meetings.
4.04 Chair
The President shall preside at Board meetings. In the absence of the President, the First Vice-President or
the Second Vice-President shall preside as chair. In the absence of the President, the First-Vice President
and the Second Vice-President, the Directors present shall choose one of their number to act as the chair.
4.05 Voting
Each Director has one vote. Questions arising at any Board meeting shall be decided by a majority of votes.
In case of an equality of votes, the chair shall not have a second or casting vote. All votes at any such
meeting shall be taken by ballot if so demanded by any Director present, but if no demand be made, the
vote shall be taken in the usual way by assent or dissent. A declaration by the chair of the meeting that a
resolution has been carried and an entry to that effect in the minutes shall be admissible in evidence as
prima facie proof of the fact without proof of the number or proportion of the votes recorded in favour of
or against such resolution.
4.06 Quorum
A quorum for the transaction of business at a meeting of the Board is one-third (1/3) of the then total
number of Directors. No business shall be transacted at any meeting unless the requisite quorum is
present at the commencement of such business.
SECTION 5 - FINANCIAL
5.01 Banking
The Board shall by resolution from time to time designate the bank in which the money, bonds or other
securities of the Corporation shall be placed for safekeeping.
5.02 Financial Year
Until changed by resolution of the Board, the financial year of the Corporation shall end on the 30 th day
of November in each year.
5.03 Borrowing Power
Without limiting the borrowing powers of the Corporation as set forth in the Act, but subject to the
Special Act, the Board may from time to time on behalf of the Corporation, without authorization of the
Members:
a. borrow money upon the credit of the Corporation;
b. issue, reissue, sell or pledge bonds, debentures, notes or other evidences of indebtedness or
guarantee of the Corporation, whether secured or unsecured;
c. to the extent permitted by the Act, give directly or indirectly financial assistance to any person by
means of a loan, a guarantee on behalf of the Corporation to secure performance of any present
or future indebtedness, liability or obligation of any person or otherwise; and
d. mortgage, hypothecate, pledge or otherwise create a security interest in all or any currently
owned or subsequently acquired real or personal, movable or immovable, property of the
Corporation including book debts, rights, powers, franchises and undertakings, to secure any such
bonds, debentures, notes or other evidences of indebtedness or guarantee or any other present
or future indebtedness, liability or obligation of the Corporation.
Nothing in this section limits or restricts the borrowing of money by the Corporation on bills of exchange
or promissory notes made, drawn, accepted or endorsed by or on behalf of the Corporation.
5.04 Signing – Financial Transactions
The Board of Directors shall determine from time to time by resolution the Officers or employees of the
Corporation who are authorized to sign cheques, other orders for payment of money and evidences of
indebtedness on behalf of the Corporation and to carry out banking and other financial transactions of
the Corporation, subject to the general supervision of the Corporation’s financial affairs by the
Executive Director and the approval by the Board of Directors of all borrowing of money and significant
expenditures by, and other material financial transactions of the Corporation.
5.05 Books and Records
The Directors shall see that all necessary books and records of the Corporation required by the
Constitution of the Corporation, or by any applicable statue or law are regularly and properly kept.
SECTION 6 - OFFICERS
6.01 Officers
The Board shall appoint from amongst the Directors a President, First Vice-President, and a Second Vice-
President. The Board shall also appoint an Executive Director, who shall not be appointed from amongst
the Directors.
Each year, a Second Vice-President shall be appointed by the Board from the nominees approved by the
Board of Directors. The nominees for Second Vice-President shall be Directors of the Corporation at the
time of their nomination. At Board of Directors meeting immediately preceding the annual meeting of the
Members each year, the Board of Directors shall appoint the Officers for the next year, with such
appointment to be effective as of the conclusion of the annual meeting of the Members. Upon the
conclusion of the annual meeting of the Members, the previous Second Vice-President shall become the
First Vice-President and the previous First Vice-President shall become the President for the coming year.
If the First Vice-President is unable to become President for the coming year, the Second Vice-President
shall become President. If the Second Vice-President is unable to become President, the Board of Directors
shall request the current President to continue in his/her office for an additional term or elect one of
A.O.R.S. past presidents or another person from the Board of Directors to fill the office of President for
the coming year.
If the Second Vice-President is unable to become First Vice-President for the coming year, the Board of
Directors shall elect another person to fill the office of First Vice-President from the Board of Directors.
The Immediate Past President shall become a member of the Board of Directors on an ex-officio basis. If
the Immediate Past President is unable to serve, the position shall be filled in accordance with Section
3.02 hereof.
The Board may appoint such other Officers and agents as it deems necessary, and who shall have such
authority and shall perform such duties as the Board may prescribe from time to time.
6.02 Office Held at Board’s Discretion
Any Officer shall cease to hold office upon resolution of the Board. Unless so removed, an Officer shall
hold office until the earlier of:
a. the Officer's successor being appointed,
b. the Officer's resignation, or
c. such Officer's death.
6.03 Duties
Officers shall be responsible for the duties assigned to them and they may delegate to others the
performance of any or all of such duties.
6.04 Duties of the President.
The President shall, when present, serve as chair of the Board of Directors and shall preside at all meetings
of the Board of Directors and Members. The President, together with the Executive Director or other
officer appointed by the Board of Directors for the purpose, shall sign all by-laws, contracts and other
documents required to be signed by the Association. During the absence of the President, any or all of
his/her duties and powers may be exercised by a Vice-President, and if the Vice-President, or such other
Corporate Director as the Board of Directors may from time to time appoint, exercises any such duty or
power, the absence or inability of the President shall be presumed with reference thereto. The President
shall be appointed from amongst the Directors. The President may attend meetings of all committees, but
shall not have voting privileges, as such.
6.05 Duties of the First Vice-President and the Second Vice-President
During the absence or inability of the President, the duties may be performed and powers may be
exercised by the First Vice-President or the Second Vice-President. They shall also perform such duties
and exercise such powers as the President may from time to time delegate to them or the Board may
prescribe. In the absence of the President, the First Vice-President and the Second Vice-President, a
chairperson shall be appointed by the Directors of the Corporation for meetings occurring during their
absence. The First Vice-President and Second Vice-President shall be appointed from amongst the
Directors.
6.06 Duties of the Immediate Past President
The Past President shall act as chair of the Finance Committee and shall also perform such other duties
at the Board may prescribe.
6.07 Duties of the Executive Director
The Board of Directors shall appoint an Executive Director and delegate to him/her the full powers to
manage and direct the business of the Corporation except such business as must be transacted by the
Board pursuant to the Act. The Executive Director shall conform to all lawful orders given by the Board
of Directors and such matters and duties as are contained in the Constitution of the Corporation. The
Executive Director shall appoint such other employees or contracted resources as are deemed necessary
and approved by the Board of Directors. All employees and contracted resources shall carry out their
duties under the direction of the Executive Director. The Executive Director shall also carry out the duties
of the registrar pursuant to the Special Act, including keeping a register of the names of all Members of
the Corporation in good standing, as well as the class of membership to which each Member belongs.
6.08 Duties of Other Officers.
The duties of all other Officers of the Corporation shall be such as the terms of their engagement call for
or the Board of Directors requires of them.
6.09 Vacancies – Officer Positions
Where vacancies occur in the positions of President and First Vice-President, the First Vice-President and
Second Vice-President, respectively, shall automatically fill the vacancy until the next Board of Directors
meeting. If a vacancy occurs in the office of Second Vice-President, the Board of Directors may either leave
the position vacant, or, so long as a quorum remains in office, appoint another member of the Board of
Directors to fill the vacancy. The Board of Directors may fill another other vacant Officer position by
appointment.
SECTION 7 - PROTECTION OF DIRECTORS AND OTHERS
7.01 Protection of Directors and Officers
No Director, Officer or committee Member of the Corporation is liable for the acts, neglects or defaults of
any other Director, Officer, committee Member or employee of the Corporation or for joining in any
receipt or for any loss, damage or expense happening to the Corporation through the insufficiency or
deficiency of title to any property acquired by resolution of the Board or for or on behalf of the
Corporation or for the insufficiency or deficiency of any security in or upon which any of the money of or
belonging to the Corporation shall be placed out or invested or for any loss or damage arising from the
bankruptcy, insolvency or tortious act of any person, firm or Corporation with whom or which any moneys,
securities or effects shall be lodged or deposited or for any other loss, damage or misfortune whatever
which may happen in the execution of the duties of his or her respective office or trust provided that they
have:
1. complied with the Special Act, the Act and the Corporation’s Constitution and by-laws; and
2. exercised their powers and discharged their duties in accordance with the Act.
7.02 Insurance for Directors and Officers
The Corporation may purchase and maintain insurance for the benefit of current and former Directors or
Officers of the Corporation, against any liability incurred by them in their capacity as a Director or Officer
of the Corporation, except where the liability relates to their failure to act honestly and in good faith with
a view to the best interests of the Corporation.
SECTION 8 - CONFLICT OF INTEREST
8.01 Conflict of Interest
A Director who is a party to a material contract or transaction or proposed material contract or transaction
with the Corporation or is a director or officer of, or has a material interest in, any person who is a party
to a material contract or transaction or proposed material contract or transaction with the
Corporation shall make the disclosure required by the Act. Except as provided by the Act, no such Director
shall attend any part of a meeting of Directors during which the contract or transaction is discussed or
vote on any resolution to approve any such contract or transaction.
SECTION 9 – MEMBERSHIP
9.01 Members
The categories of membership in the Association and the criteria for eligibility for membership in each
category shall be as follows:
a. Local Association Members
Members of a Region, County or District Association made up of public works employees, including
suppliers, where that Region, County or District Association has elected to be part of the Association of
Ontario Road Supervisors.
b. Individual Members
Individuals who are currently or were previously in a Municipal public works department.
c. Certified Members
Members in good standing of the Certified Road Supervisors program, as administered by the
Association of Ontario Road Supervisors under the authority of Bill Pr53, the Association of Ontario Road
Superintendents Act, 1996, or any revisions thereof.
d. Honorary Life
The Board of Directors may approve any individual who has made an outstanding contribution towards
the development of public works in Ontario.
9.02 Membership Not Transferrable
Membership in the Corporation is not transferable and automatically terminates if the Member resigns
or such membership is otherwise terminated in accordance with the Act.
9.03 Dues
Dues or fees payable by each class of Membership shall from time to time be fixed by a vote of the Board
of Directors. Such dues or fees shall be determined as follows:
a. Local Association Members
The fee payable by members of a Local Association shall be determined by resolution of the Board of
Directors. Such dues or fees shall be paid on their behalf by the Region, County or District Association of
which they are a member.
b. Individual Members
The fee payable by Individual members shall be determined by resolution of the Board of Directors.
c. Certified Members
The fee payable by Certified members shall be determined by resolution of the Board of Directors.
d. Honorary Life/Retired
Honorary Life and Retired members shall not be required to pay a membership fee to the Association,
except for those individuals who are also Certified members, in which case their membership fees will be
as determined in section (c).
9.04 Non-Payment of Dues
The Member that fails by a date determined by resolution of the Board of Directors to pay their annual
membership fee shall be suspended until all overdue fees have been paid.
9.05 Disciplinary Act or Termination of Membership for Cause
1. Upon 15 days’ written notice to a Member, the Board may pass a resolution authorizing
disciplinary action or the termination of membership for violating any provision of the Special Act
or Constitution.
2. The notice shall set out the reasons for the disciplinary action or termination of membership. The
Member shall be entitled to give the Board a written submission opposing the disciplinary action
or termination not less than 5 days before the end of the 15-day period. The Board shall consider
the written submission of the Member before making a final decision regarding disciplinary action
or termination of membership.
SECTION 10 - MEMBER MEETINGS
10.01 Annual Meeting
1. The annual meeting shall be held on a day and at a place within Ontario fixed by the Board, no
more than fifteen (15) months following the previous annual meeting. Not less than twenty one
days or other number of days that may be further prescribed in regulations before the annual
meeting, a copy of the approved financial statements, auditor’s report or review engagement
report and other financial information required by the Constitution shall be provided to each
Member who informs the Corporation that they wish to receive a copy of such documents.
2. The business transacted at the annual meeting shall include:
a. receipt of the agenda;
b. receipt of the minutes of the previous annual and subsequent special meetings;
c. consideration of the financial statements;
d. report of the auditor or person who has been appointed to conduct a review engagement
or audit;
e. reappointment or new appointment of the auditor or a person to conduct a review
engagement for the coming year;
f. presentation of the slate of Directors appointed by each Local Association for the coming
year; and
g. such other or special business as may be set out in the notice of meeting.
No other item of business shall be included on the agenda for annual meeting unless a Member has given
notice to the Corporation of any matter that the Member proposes to raise at the meeting in accordance
with the Act, so that such item of new business can be included in the notice of annual meeting.
10.02 Special Meetings
The Directors may call a special meeting of the Members. The Board shall call a special meeting on written
requisition of the Members within 21 days after receiving the requisition unless the Act provides
otherwise.
10.03 Notice
Subject to the Act, not less than 10 and not more than 50 days written notice of any annual or special
Members meeting shall be given in the manner specified in the Act to the Member, each Director and to
the auditor or person appointed to conduct a review engagement. Notice of any meeting where special
business will be transacted must contain sufficient information to permit the Member to form a reasoned
judgment on the decision to be taken.
10.04 Quorum
A quorum for the transaction of business at the Members’ meeting is the larger of:
a. one third (1/3rd) of the then current number of Directors; or
b. five (5) members present.
No business shall be transacted at any meeting unless the requisite quorum is present at the
commencement of such business.
10.05 Chair of the Meeting
The President shall be the chair of the Members meeting. In the absence of the President, the First Vice-
President or the Second Vice-President shall be the chair of the Members Meeting. In the absence of the
President, the First Vice-President, and the Second Vice-President, the Members shall choose another
Director as chair.
10.06 Voting of the Members
Each Local Association Member, Individual Member, and Certified Member shall be entitled to attend
meetings of the Members and have voting rights at such meetings. Honourary Life Members shall also be
entitled to attend meetings of the Members but shall not have voting rights at such meetings, with the
exception of those Honourary Life Members who are also Past Presidents of the Association, who shall
have voting rights.
Business arising at any Members meeting shall be decided in the following way, unless otherwise required
by the Act or the Constitution provided that:
(1) Each voting Member shall be entitled to one vote at any meeting;
(2) votes shall be taken by a show of hands among all voting Members present;
(3) abstention shall not be considered a vote cast;
(4) before or after a show of hands has been taken on any question, the chair of the
meeting may require, or any voting Member may demand, a written ballot. A written
ballot so required or demanded shall be taken in such manner as the chair of the meeting
shall direct;
(5) if there is a tie vote, the chair of the meeting shall require a written ballot, and shall not
have a second or casting vote. If there is a tie vote upon written ballot, the motion is
lost; and
(6) whenever a vote by show of hands is taken on a question, unless a written ballot is
required or demanded, a declaration by the chair of the meeting that a resolution has
been carried or lost and an entry to that effect in the minutes shall be conclusive
evidence of the fact without proof of the number or proportion of votes recorded in
favour of or against the motion.
10.07 Adjournments
Any meetings of the Corporation or of the Directors may be adjourned at any time and from time to time
and such business may be transacted at such adjourned meeting as might have been transacted at the
original meeting of which such adjournment took place. No notice shall be required of any such
adjournment. Such adjournment may be made notwithstanding that no quorum is present thereat.
10.08 Persons Entitled to be Present
The only persons entitled to attend the Members meeting are the Member, the Directors, the auditor or
the person who has been appointed to conduct a review engagement of the Corporation, if any, and
others who are entitled or required under any provision of the Special Act, the Act or the Constitution of
the Corporation to be present at the meeting. Any other person may be admitted only if invited by the
chair of the meeting or with the majority consent of the Member present at the meeting.
SECTION 11 - NOTICES
11.01 Service
Whenever under the provisions of the Constitution of the Corporation notice required to be given such
notice may be given either personally or by electronic means or by depositing same in a post office or
public letter box in a prepaid sealed wrapper addressed to the Director, Officer or Member at his/her or
their address as the same appears on the books of the Corporation. A notice or other document so sent
by post shall be held to be sent at the time when the same was deposited in a Post Office Box or public
letter box as aforesaid. For the purpose of sending any notice the address of any Member, Director or
Officer shall be his/her last address as recorded on the books of the Corporation.
11.02 Error or Omission in Giving Notice
The accidental omission to give any notice to any Member, Director, Officer, member of a committee of
the Board or auditor or person conducting a review engagement, if any, or the non-receipt of any notice
by any such person where the Corporation has provided notice in accordance with the Constitution or any
error in any notice not affecting its substance shall not invalidate any action taken at any meeting to which
the notice pertained or otherwise founded on such notice.
SECTION 12 – AUDITORS
12.01 Qualification. One or more auditors may be appointed by the Members at the annual meeting of
the Members of the Corporation. The qualifications of the auditor must satisfy all of the requirements of
the Act.
12.02 Access to Records. The auditor or auditors shall at all reasonable times have access to all records,
documents, books, accounts, and vouchers of the Corporation.
SECTION 13 – COMMITTEES
13.01 Committees
Committees may be established by the Board as follows:
1. Subject to the limitations on delegation set out in the Act, the Board may establish any committee
it determines necessary for the execution of the Board’s responsibilities. The Board shall
determine the composition of any such committee, be it composed in whole, or in part, of
Directors, Members, or non-members. The Board may dissolve any committee by resolution at
any time. All committees shall act only in an advisory capacity. The President shall be an ex-officio
member of all committees.
2. The Directors may remove any member from any committee for any reason upon a majority
vote of the Directors and may fill such vacancy by appointment.
3. The chairperson of each committee shall be appointed from amongst the membership of
the particular committee either by the Directors or by the membership at the first meeting
of the committee during each year. The chairperson may be, but need not be, a member of
the Board of Directors.
13.02 Executive Committee
There shall at all times be an Executive Committee, which shall be comprised of the President, First
Vice-President, Second Vice-President, Past President, and Executive Director. Subject to the limitations
on delegation set out in the Act, the Executive Committee shall be responsible for the day-to-day
management of the Corporation and shall preform any other tasks as determined by the Board from time
to time.
SECTION 14 – ROAD SUPERVISORS CERTIFICATION PROGRAM
14.01 Certification Board
The Board of Directors shall appoint three (3) representatives to the six (6) member Certification Board
established to administer the Road Supervisors Certification Program. One member shall be appointed
each year for a three (3) year term. The Board of Directors shall appoint a Chairperson for the
Certification Board. The Chairperson shall not have a vote The Board of Directors shall also appoint a
Secretary for the Certification Board. The Secretary shall be responsible for keeping the minutes of
Certification Board, conducting correspondence, making recommendations regarding the assessment of
candidates and maintaining all records of the Board and of applicants for certification.
14.02 Designations
The Association designations, awarded to qualified applicants for certification, shall be as follows:
• Associate Road Supervisor
• Certified Road Supervisor (CRS)
• Certified Road Supervisor - Intermediate (CRS-I)
• Certified Road Supervisor - Senior (CRS-S)
Eligibility requirements for certification shall be those outlined in the Certification Board Manual and the
Applicant's Guide or as determined from time to time by the Association.
14.03 Certification Program Fees
The initial registration fees and renewal fees shall be determined by the Board of Directors and
reviewed annually. The Board of Directors may change or adjust these fees by resolution of the Board of
Directors.
14.04 Non-Payment of Certification Program Fees
If a member of the Certification Program fails to pay his/her annual renewal fee, his/her membership in
the Program shall be suspended as of a date determined by the Board of Directors until all overdue fees
have been paid.
SECTION 15 - ADOPTION AND AMENDMENT OF CONSTITUTION
15.01 Amendments to Constitution
This constitution may be amended by two-thirds vote at any regular meeting of the Corporation provided
that two weeks’ notice has been sent to each member stating the desired change
[Signature page follows]
PASSED by the Board of Directors this ____ day of ______________________, ________.
CONFIRMED; RATIFIED AND APPROVED by the Members this ____ day of ______________________,
________.
President Executive Director
DRAFT Financial Statements of
ASSOCIATION OF ONTARIO
ROAD SUPERVISORS
And Independent Auditor's Report thereon
Year ended November 30, 2025
INDEPENDENT AUDITOR'S REPORT
To the Members of Association of Ontario Road Supervisors
Opinion
We have audited the financial statements of Association of Ontario Road Supervisors (the Entity),
which comprise:
the statement of financial position as at November 30, 2025
the statement of operations for the year then ended
the statement of changes in net assets for the year then ended
the statement of cash flows for the year then ended
and notes to the financial statements, including a summary of significant accounting policies
(Hereinafter referred to as the “financial statements'').
In our opinion, the accompanying financial statements present fairly, in all material respects, the
financial position of the Entity as at November 30, 2025 and its results of operations and its cash
flows for the year then ended in accordance with Canadian accounting standards for not-for-profit
organizations.
Basis for Opinion
We conducted our audit in accordance with Canadian generally accepted auditing standards. Our
responsibilities under those standards are further described in the ''Auditor's Responsibilities for
the Audit of the Financial Statements'' section of our auditor's report.
We are independent of the Entity in accordance with the ethical requirements that are relevant to
our audit of the financial statements in Canada and we have fulfilled our other ethical
responsibilities in accordance with these requirements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a
basis for our opinion.
Responsibilities of Management and Those Charged with Governance for the
Financial Statements
Management is responsible for the preparation and fair presentation of the financial statements in
accordance with Canadian accounting standards for not-for-profit organizations, and for such
internal control as management determines is necessary to enable the preparation of financial
statements that are free from material misstatement, whether due to fraud or error.
DRAFT - February 24 2026, 5:29 PM
Page 2
In preparing the financial statements, management is responsible for assessing the Entity's ability
to continue as a going concern, disclosing, as applicable, matters related to going concern and
using the going concern basis of accounting unless management either intends to liquidate the
Entity or to cease operations, or has no realistic alternative but to do so.
Those charged with governance are responsible for overseeing the Entity's financial reporting
process.
Auditor's Responsibilities for the Audit of the Financial Statements
Our objectives are to obtain reasonable assurance about whether the financial statements as a
whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's
report that includes our opinion.
Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted
in accordance with Canadian generally accepted auditing standards will always detect a material
misstatement when it exists.
Misstatements can arise from fraud or error and are considered material if, individually or in the
aggregate, they could reasonably be expected to influence the economic decisions of users taken
on the basis of the financial statements.
As part of an audit in accordance with Canadian generally accepted auditing standards, we
exercise professional judgment and maintain professional skepticism throughout the audit.
We also:
Identify and assess the risks of material misstatement of the financial statements, whether due
to fraud or error, design and perform audit procedures responsive to those risks, and obtain
audit evidence that is sufficient and appropriate to provide a basis for our opinion.
The risk of not detecting a material misstatement resulting from fraud is higher than for one
resulting from error, as fraud may involve collusion, forgery, intentional omissions,
misrepresentations, or the override of internal control.
Obtain an understanding of internal control relevant to the audit in order to design audit
procedures that are appropriate in the circumstances, but not for the purpose of expressing an
opinion on the effectiveness of the Entity's internal control.
Evaluate the appropriateness of accounting policies used and the reasonableness of
accounting estimates and related disclosures made by management.
Conclude on the appropriateness of management's use of the going concern basis of
accounting and, based on the audit evidence obtained, whether a material uncertainty exists
related to events or conditions that may cast significant doubt on the Entity's ability to continue
as a going concern. If we conclude that a material uncertainty exists, we are required to draw
attention in our auditor's report to the related disclosures in the financial statements or, if such
disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit
evidence obtained up to the date of our auditor's report. However, future events or conditions
may cause the Entity to cease to continue as a going concern.
Page 3
Evaluate the overall presentation, structure and content of the financial statements, including
the disclosures, and whether the financial statements represent the underlying transactions and
events in a manner that achieves fair presentation.
Communicate with those charged with governance regarding, among other matters, the
planned scope and timing of the audit and significant audit findings, including any significant
deficiencies in internal control that we identify during our audit.
DRAFT
Chartered Professional Accountants, Licensed Public Accountants
London, Canada
ASSOCIATION OF ONTARIO ROAD SUPERVISORS
Statement of Financial Position
DRAFT
November 30, 2025, with comparative information for 2024
2025 2024
Assets
Current assets:
Cash (note 2) $ 857,312 $ 847,527
Investments (note 4) 272,655 261,521
Trade and other receivable 289,958 185,235
HST recoverable 975 24,808
Prepaid expenses 2,035 2,322
1,422,935 1,321,413
Capital assets (note 5) 56,697 86,109
$ 1,479,632 $ 1,407,522
Liabilities and Net Assets
Current liabilities:
Accounts payable and accrued liabilities (note 6) $ 142,936 $ 127,574
Deferred revenue - 114,319
142,936 241,893
Net assets:
Invested in capital assets 56,702 86,115
Internally restricted 45,271 12,021
Unrestricted 1,234,723 1,067,493
1,336,696 1,165,629
Commitment (note 8)
$ 1,479,632 $ 1,407,522
See accompanying notes to financial statements.
On behalf of the Board:
Director Director
DRAFT - February 24 2026, 5:29 PM 1
ASSOCIATION OF ONTARIO ROAD SUPERVISORS
Statement of Operations
DRAFT
Year ended November 30, 2025, with comparative information for 2024
2025 2024
Revenue:
Education $ 1,451,871 $ 1,357,840
Government funding (note 9) 330,977 641,387
Spotlight Buyers Guide 265,699 253,062
Trade show (note 3) 202,612 147,163
Certification 169,220 154,306
Membership 120,860 108,701
General office 46,433 38,329
Truck Safety Roadeo 38,050 16,647
Sponsorships 11,000 3,500
Executive and committee meetings 10,000 7,105
Trade show general 7,400 -
Advertising 2,500 750
2,656,622 2,728,790
Expenses:
Education 1,308,518 1,566,727
Wages and benefits 594,636 623,603
General office 293,317 272,817
Executive and committee meetings 73,392 45,516
Spotlight directory 57,702 55,707
Truck Safety Roadeo 43,587 23,985
Marketing and communication 37,009 55,687
Amortization 36,911 31,128
Advertising 22,211 23,875
Trade show general 16,534 11,374
Internet 10,793 8,646
Certification 7,725 10,995
Membership 4,115 4,730
2,506,450 2,734,790
Earnings (loss) before the under-noted items 150,172 (6,000)
Other income:
Interest income 12,060 19,562
Unrealized gain on investments 8,835 9,342
Gain on disposal of vehicle - 5,000
20,895 33,904
Excess of revenue over expenses $ 171,067 $ 27,904
See accompanying notes to financial statements.
DRAFT - February 24 2026, 5:29 PM 2
ASSOCIATION OF ONTARIO ROAD SUPERVISORS
Statement of Changes in Net Assets
DRAFT
Year ended November 30, 2025, with comparative information for 2024
Invested in Internally Total Total
capital assets restricted Unrestricted 2025 2024
Net assets,
beginning of year $ 86,115 $ 12,021 $ 1,067,493 $ 1,165,629 $ 1,137,725
Excess (deficiency)
of revenue over
expenses (36,911) - 207,978 171,067 27,904
Purchase of capital
assets 7,498 - (7,498) - -
Transfer (note 2) - 33,250 (33,250) - -
Net assets, end of
year $ 56,702 $ 45,271 $ 1,234,723 $ 1,336,696 $ 1,165,629
See accompanying notes to financial statements.
DRAFT - February 24 2026, 5:29 PM 3
ASSOCIATION OF ONTARIO ROAD SUPERVISORS
Statement of Cash Flows
DRAFT
Year ended November 30, 2025, with comparative information for 2024
2025 2024
Cash provided by (used in):
Operations:
Excess of revenue over expenses $ 171,067 $ 27,904
Items not involving cash:
Amortization 36,911 31,128
Unrealized gain on investments (8,835) (9,342)
Loss (gain) on disposal of capital assets - (5,000)
Changes in non-cash operating working capital:
Trade receivable (104,723) (47,796)
Prepaid expenses 287 (273)
Accounts payable and accrued liabilities 15,362 34,815
Deferred revenue (114,319) 107,849
HST Recoverable 23,833 (24,934)
19,583 114,351
Investing:
Purchase of capital assets (7,498) (39,556)
Purchase of investments (47,300) -
Sale of investments 45,000 118,280
Proceeds on disposal of capital assets - 5,000
(9,798) 83,724
Increase in cash (note 2) 9,785 198,075
Cash (note 2), beginning of year 847,527 649,452
Cash (note 2), end of year $ 857,312 $ 847,527
See accompanying notes to financial statements.
DRAFT - February 24 2026, 5:29 PM 4
ASSOCIATION OF ONTARIO ROAD SUPERVISORS
Notes to Financial Statements
DRAFT
Year ended November 30, 2025
The Association of Ontario Road Supervisors (the "Association") was incorporated on June 13, 1993
and exists to stimulate and disseminate the exchange of ideas and information concerning road
construction and maintenance to and between its individual municipal members and to other
government agencies in Ontario. The Association is exempt from income tax under Section 149(1)(l)
of the Income Tax Act (Canada).
1. Significant accounting policies:
The financial statements have been prepared in accordance with Canadian Accounting
Standards for Not-For-Profit Organizations in Part III of the CPA Canada Handbook -
Accounting. The significant policies are detailed as follows:
(a) Capital assets:
Capital assets are recorded at cost. Repairs and maintenance costs are charged to
expense. Betterments, which extend the useful life of an asset, are capitalized.
Amortization is provided using the following methods and annual rates:
Asset Basis Rate
Vehicles Straight-line 4 years
Leasehold improvements Straight-line 10 years
Promotional displays Straight-line 4 years
PWLDP modules Straight-line 5 years
Office equipment Declining balance 30%
Computer equipment Declining balance 30%
Furniture and fixtures Declining balance 20%
Capital assets are reviewed for impairment whenever events or changes in circumstances
indicate that the carrying amount of an asset may not be recoverable and exceeds its fair
value.
DRAFT - February 24 2026, 5:29 PM 5
ASSOCIATION OF ONTARIO ROAD SUPERVISORS
Notes to Financial Statements (continued)
DRAFT
Year ended November 30, 2025
1. Significant accounting policies (continued):
(b) Revenue recognition:
The Association follows the deferral method of accounting for contributions. When fees are
collected for services or events of a future period, they are deferred and recognized as
income in a subsequent period.
Certification revenue is recognized upon completion of certification;
Education revenue is recognized upon completion of the event;
Membership revenue is recognized in the period to which the membership dues pertain;
Spotlight Directory revenue is recognized when the guide is printed and distributed; and
Trade show revenue is recognized upon completion of the event.
(c) Investments:
Investments are recorded at market value. Unrealized gains and losses arising on changes
in the market value of the investments are included in the statement of operations.
(d) Financial instruments:
Financial instruments are recorded at fair value on initial recognition. Freestanding
derivative instruments that are not in a qualifying hedging relationship and equity
instruments that are quoted in an active market are subsequently measured at fair value.
All other financial instruments are subsequently recorded at cost or amortized cost, unless
management has elected to carry the instruments at fair value. The Association has not
elected to carry any such financial instruments at fair value.
Financial assets are assessed for impairment on an annual basis at the end of the fiscal
year if there are indicators of impairment. If there is an indicator of impairment, the
Association determines if there is a significant adverse change in the expected amount or
timing of future cash flows from the financial asset. If there is a significant adverse change
in the expected cash flows, the carrying value of the financial asset is reduced to the
highest of the present value of the expected cash flows, the amount that could be realized
from selling the financial asset or the amount the Association expects to realize by
exercising its right to any collateral. If events and circumstances reverse in a future period,
an impairment loss will be reversed to the extent of the improvement, not exceeding the
initial carrying value.
DRAFT - February 24 2026, 5:29 PM 6
ASSOCIATION OF ONTARIO ROAD SUPERVISORS
Notes to Financial Statements (continued)
DRAFT
Year ended November 30, 2025
1. Significant accounting policies (continued):
(e) Use of estimates:
The preparation of financial statements requires management to make estimates and
assumptions that affect the reported amounts of assets and liabilities and disclosure of
contingent assets and liabilities at the date of the financial statements and the reported
amounts of revenues and expenditures during the year. Actual results could differ from
those estimates.
2. Cash:
The cash balance consists of cash available for ongoing operations and cash restricted by the
Board as follows:
2025 2024
Cash $ 824,062 $ 847,527
Internally restricted 33,250 -
$ 857,312 $ 847,527
DRAFT - February 24 2026, 5:29 PM 7
ASSOCIATION OF ONTARIO ROAD SUPERVISORS
Notes to Financial Statements (continued)
DRAFT
Year ended November 30, 2025
3. Trade show:
The major components of the trade show revenue and expenses are as follows:
In person - trade show 2025 2024
Revenue:
Booth fees $ 336,831 $ 244,313
Sponsorship 21,000 17,000
Interest 638 902
358,469 262,215
Expenses:
Host association net proceeds 72,138 48,424
Rental fees 33,917 47,191
Meals 6,402 8,883
Promotional Items 11,302 5,907
Office Supplies & Printing 10,898 4,034
Miscellaneous 19,200 613
Advertising 2,000 -
155,857 115,052
$ 202,612 $ 147,163
4. Investments:
Fair value Fair value
2025 2024
Guaranteed investment certificates $ 272,655 $ 261,521
The fair values of investments were determined by reference to published price quotations in an
active market. The guaranteed investment certificates bear interest at rates ranging from 3.51%
to 4.65% (2024 - 4.17% to 5.11%), and mature between January 12, 2026 and January 14,
2030.
Included within investments are funds set aside to finance the future replacement of capital
assets. These internally restricted funds are not available for unrestricted purposes without the
approval of the Board of Directors. The balance of these funds at November 30, 2025 is $12,021
(2024 - $12,021).
DRAFT - February 24 2026, 5:29 PM 8
ASSOCIATION OF ONTARIO ROAD SUPERVISORS
Notes to Financial Statements (continued)
DRAFT
Year ended November 30, 2025
5. Capital assets:
2025 2024
Accumulated Net book Net book
Cost amortization value value
Vehicles $ 77,592 $ 52,301 $ 25,292 $ 43,511
Leasehold improvements 29,553 17,732 11,821 14,776
Promotional displays 28,332 21,644 6,688 10,031
PWLDP modules 59,845 53,947 5,898 8,547
Office equipment 4,998 - 4,998 643
Training Material 2,500 500 2,000 -
Computer equipment 36,234 36,234 - 6,349
Furniture and fixtures 18,651 18,651 - 2,252
$ 257,705 $ 201,009 $ 56,697 $ 86,109
6. Accounts payable and accrued liabilities:
Accounts payable and accrued liabilities includes the following amounts of government
remittances payable:
2025 2024
Employee payroll deductions payable $ 269 $ 373
All amounts are current.
7. Financial risks and concentration of risk:
The carrying value of accounts receivable, and accounts payable and accrued liabilities
approximate their fair value due to the relatively short periods to maturity of these items.
(a) Credit risk:
Credit risk refers to the risk that a counterparty may default on its contractual obligations
resulting in a financial loss. The Association assesses, on a continual basis, accounts
receivable and provides for any amounts that are not collectible in the allowance for
doubtful accounts. There have been no changes to the credit risk exposure from 2024.
DRAFT - February 24 2026, 5:29 PM 9
ASSOCIATION OF ONTARIO ROAD SUPERVISORS
Notes to Financial Statements (continued)
DRAFT
Year ended November 30, 2025
7. Financial risks and concentration of risk: (continued):
(b) Liquidity risk:
Liquidity risk is the risk that the Association will not be able to meet its obligations on a
timely basis or at a reasonable cost. The Association manages its liquidity risk by
monitoring its operating requirements. The Association prepares budgets and cash flow
forecasts to ensure it has sufficient funds to fulfill its obligations. There have been no
changes to the liquidity risk exposure from 2024.
(c) Market risk:
The Association will experience exposure to interest rate fluctuations when Guaranteed
Investment Certificates mature and the proceeds are reinvested. The Association also
holds mutual funds and is exposed to fluctuations in equity markets. No analysis or
additional information has been provided on this risk as this information would provide no
additional benefit to the users of the financial statements. There have been no changes to
the market risk exposure from 2024.
8. Commitment:
The Association leases its premises with future minimum lease payments listed below at
$17,520 annually. The Association also has a software subscription over a term of five years
with Government Frameworks.com at $24,970 annually listed below.
2026 $ 42,490
2027 42,490
2028 42,490
2029 17,520
2030 17,520
$ 162,510
9. Government funding:
The Association entered into an agreement with the Ministry effective April 1, 2024 to March 30,
2025, whereby it would provide training for developing skills for equipment operators. This
agreement was for the Skills Development Fund Training Stream (SDF-TS) and the maximum
funds available are for $1,335,810. During the fiscal year, the Association received $373,500
(2024 - $755,706) in cash, earned $530 in interest income (2024 - $535), and spent $330,977
(2024 - $641,922) on the project. This left an unearned portion of $156,842 (2024 - 114,319)
which was repaid to the Ministry on September 18, 2025.
DRAFT - February 24 2026, 5:29 PM 10
---
Attachment: Policy CS77 - Waiving of Rental Fees for Provincial, National and International Events.pdf
Source: https://helpos.ca/attachments/a649649ca71249b15044757fb3e29e83d768139defc24e17759654ee9e4b9e44/9-a-2-policy-cs77-waiving-of-rental-fees-for-provincial-national-and-international-events-pdf.pdf
S.P. NO: CS77
STANDARD POLICY PAGE NO. 1 OF 4
DATE: Feb. 1/2010
SUBJECT: DEPARTMENT:
WAIVING OF RENTAL FEES FOR PROVINCIAL, Community Services
NATIONAL AND INTERNATIONAL EVENTS DIVISION:
Recreation
COUNCIL AUTHORITY OR STAFF APPROVED: NEW: X
Recreation and Parks Advisory Committee meeting – Nov.12/09
Council Resolution – Dec. 21/09 REVISED:
DATE: Feb. 1/10
This policy relates to the rental use of City facilities including buildings, recreation
centres, structures, parks and playing fields for a Provincial, National or International
event. Such an event may be a sporting event or a cultural event (e.g. National
Communities in Bloom).
The event must be sanctioned by a provincial, national or international recognized
governing body and the event must be a provincial, national or international
championship;
Local and regional level events are not eligible under this policy;
The event and its participants must be of amateur status (applies to sporting
events);
The applicant or event host must be a not for profit group or organization that has
a constitution and audited financial statement (if applicable);
Groups that are already eligible for the City’s “minor” facility rate (i.e. 30%
reduction from adult rate) are not eligible for a further reduction under this policy;
A Waiving of Rental Fees Request Form- Provincial, National and International
Event (Appendix A) must be completed by the applicant;
The event must be open and accessible to all people. An entry of gate fee may
still apply;
Application to be received by the City a minimum of six (6) weeks in advance of
the event;
No retroactive approval to waiving/reducing the facility fee rental will be granted;
The event must have a resolution of support from the City of Owen Sound;
Q:\CLERKS\A - Administration\A09 Policies and Procedures\CITY POLICIES\COMMUNITY
SERVICES\CS77-Waiving of Rental Fees for Provincial, National & Internation Events.doc
S.P. NO: CS77
STANDARD POLICY
PAGE NO. 2 OF 3
DATE: Feb. 1/2010
SUBJECT: DEPARTMENT:
WAIVING OF RENTAL FEES FOR PROVINCIAL, Community Services
NATIONAL AND INTERNATIONAL EVENTS DIVISION:
Rec & Culture
COUNCIL AUTHORITY OR STAFF APPROVED: NEW: X
Recreation and Parks Advisory Committee meeting – Nov.12/09
Council Resolution – Dec. 21/09 REVISED:
DATE: Feb. 2/2010
Organizations must present a pre-project budget for their fundraising project to the
Community Services, Recreation Division and complete Waiving of Rental Fees
Request Form- Provincial, National or International Event. Events that generate a
surplus of 10% or more over costs are not eligible for a reduction;
National and International events are eligible for a 30% reduction to the adult
facility rental rate to a maximum of $1500. Provincial events are eligible for a
25% reduction to the adult facility rental rate to a maximum of $1000;
The event must recognize the City as a major event sponsor. Details of the
sponsorship must be clearly outlined in the proposal to the City.
A post event budget must be presented to the City at the time of the donation to
the City. The City reserves the right to require documentation to support the post
event budget and audit the statement if it deems necessary. The post event
budget must be submitted no later than 10 business days following the event;
Costs relating to certain services provided by City staff (including but not limited to
placing the wooden floor in an arena, glass removal, delivery of picnic tables) that
have direct staff time and equipment costs are not subject to the fee reduction and
are exempt under this policy;
Applicable permits and compliance with other requirements are the responsibility
of the applicant and must be in place prior to the event; (e.g. building permit or
AGCO licence, etc.)
Where all applicable criteria of Policy CS77 are met, the responsibility of
waiving/reducing fees will be determined by the Director of Community Services
and the Director of Finance.
The City of Owen Sound, under no circumstances, will be held liable for any loss of
revenue or personal liability as a result of fundraising events;
An individual, group or organization with an outstanding balance with the City is
not eligible to apply or receive a reduction;
The City reserves the right to refuse the request for a reduction of rental fees for
an event even where all conditions are met.Michelle Fleming of the Alzheimer Society of Grey-Bruce requests a waiver for rental fees associated with their fifth annual SOUP'S ON fundraiser scheduled at the Bayshore Community Centre on January 23, 2027. The organisation highlights a significant 40% increase in rates since 2026 as the primary reason for seeking financial relief. All net proceeds from ticket sales, auctions, and sponsorships totaling $39,600 will be donated to the City if the waiver is granted.
Michelle Fleming of the Alzheimer Society of Grey-Bruce requests a rental fee waiver for their fifth annual SOUP'S ON fundraiser at the Bayshore Community Centre on January 23, 2027. The organization cites a 40% increase in rates since 2026 and states that all net proceeds from ticket sales, auctions, and sponsorships totaling $39,600 will be donated to the City.
Agenda item 9.b: Correspondence from the Alzheimer Society of Grey-Bruce Re: Request for Waiving of Rental Fees for 5th Annual SOUP'S ON and Silent Auction
---
Attachment: Request for Waiving of Rental Fees for 5th Annual SOUP'S ON and Silent Auction.pdf
Source: https://helpos.ca/attachments/b9587d5dc8ccfa05a015617acc89e664aceb8f38e390e2a705914ecf979dfe56/9-b-1-request-for-waiving-of-rental-fees-for-5th-annual-soup-s-on-and-silent-auction-pdf.pdf
From: Michelle Fleming <mfleming@alzheimergreybruce.com>
Sent: Wednesday, August 12, 2026 9:12 AM
To: Briana Bloomfield <bbloomfield@owensound.ca>
Cc: Renee Guder <rguder@alzheimergreybruce.com>
Subject: Request to Reduce or Waive Rental Fees for the Bayshore Community Centre -
January 22 - 23, 2027 - Alzheimer Society Grey-Bruce - SOUPS ON event.
Dear Briana,
I hope you are well.
I am writing on behalf of the Alzheimer Society of Grey-Bruce to respectfully request
consideration of a reduction or waiver of the rental fees for the Harry Lumley Bayshore
Community Centre for our annual fundraising event called SOUPS ON. I have attached a
copy of our contact for your review. We host our SOUPS ON Fundraiser in January and
2027 will be our 5th Annual Event. The rates have gone up quite a bit over the years and
more so for our 2027 event. (over 40% from our 2026 rental)
This event is an important community fundraiser that helps support local individuals and
families living with dementia throughout Grey-Bruce. Funds raised are used to provide
programs, education, support services, and resources that benefit families of our
community. As a registered charitable organization, we work to keep event expenses as
low as possible so that more of the proceeds can be directed toward client services. The
City’s support through a reduced or waived rental fee would have a meaningful impact
on the overall success of the event and the people we serve.
We greatly value our partnership with the city and appreciate your consideration of this
request. I would be pleased to provide any additional information you may require.
Thank you for your time and support.
Kindest regards,
Michelle
Michelle Fleming
Community Development & Engagement Coordinator
Alzheimer Society of Grey-Bruce
(519)-376-7230 Ext 1122
mfleming@alzheimergreybruce.com
APPLICATION
APPENDIX A
Owen Sound
WAIVING OF RENTAL FEES
REQUEST FORM
POLICY # CS37
(Note: please submit completed application a minimum of 6 weeks prior to the event)
Name of Group/Organization/Individual: Alzheimer Society Grey-Bruce
Contact name of individual: Renee Guder, Executive Director
Address: 753 2nd Ave East
City: Owen Sound
Postal Code: N4G 2K9
Email address: mfleming@alzheimer-greybruce.com
Phone number: 519-376-7230 x1120
Describe the fundraising event: greybruce.com
Soupson brings the community together for a soup competition by local restaurants, we offer a silent auction + entertainment.
Date of Event: Sat Jan 23, 2027
Event Location: Owen Sound Bayshore Comm Centre
Service/Program or Capital Project to benefit from this fundraising event: Alzheimer Society of Grey-Bruce to help provide programs, support + services to families living with dementia in Owen Sound and Grey-Bruce
Declaration:
I, [Signature], on behalf of the above named organization/group certify that I have read and understand the conditions outlined by Policy CRC37 and will comply with the terms and conditions outlined therein.
For more information, please contact:
City of Owen Sound
Community Services Department
808 2nd Avenue East, Owen Sound, ON N4K 2H8
519 376 1440
For internal use only:
Date received: ________________
Does the application meet the criteria outlined by the policy Y N
Pre event budget received and reviewed Y N
Post event budget to be received by: _________________________
Authorization of Director of Community Services _________________________
Authorization of Director of Financial Services _________________________
Amount of rental fee eligible for waiver _________________________
PRE-PROJECT BUDGET Page 5 of 5 (To accompany Application for Waiving of Rental Fees) Organization/Business: Alzheimer Society Grey - Bruce REVENUE: Registration Fee - $25 per ticket x 580 # of Teams/Participants = $14,500 Liquor Sales (Net Profit) donors $17.00 Raffles/Draws, etc. Pottery sales $14.00 Sponsorships/Auctions $22,000 above based on previous years (averages) TOTAL REVENUE $39,600 EXPENSES: Entertainment/Umpires, etc. (Include all costs, ie. Accommodation, meals) $ Awards/Prizes 445.00 Supplies + MISC. 3420.00 Equipment Rental Insurance Miscellaneous (i.e. Advertising, office supplies, telephone, etc.) 2200.00 TOTAL EXPENSES $6065.00 NET PROFIT TO BE DONATED TO CITY PROJECT $0
Facility Rental Agreement
owen sound
where you want to live
Rental bookings are not confirmed until we receive a copy of this Facility Rental Agreement signed by the Licensee and accompanied by the initial rental fee payment and damage deposit, if any.
Contract
Contract #: FA-20876/Alzheimers Society of Grey-Bruce - 2027 Soups
Date: 24 Nov 2025
Prepared by: Andy O'Leary
Status: Firmed
Client Information
Name: Michelle Fleming
Phone #: (519) 376-7230
Address: 753 2nd Ave E, Owen Sound, Ontario, N4K 2G9
Account: Alzheimers Society of Grey-Bruce
Email: mcleming@alzheimergreybruce.com
Facility Rental Summary
Repeat Facility Day Start End Date Range # Sess. Event ID
R.E. Rutherford Fri 08:00 AM 11:00 PM 22 Jan 2027 1 00042399
Shore Rooms 1 and 2 Fri 08:00 AM 11:00 PM 22 Jan 2027 1 00042400
R.E. Rutherford Sat 07:00 AM 05:00 PM 23 Jan 2027 1 00042401
Shore Rooms 1 and 2 Sat 07:00 AM 05:00 PM 23 Jan 2027 1 00042402
Exclusions, Additions & Modifications
Type Facility Day Start End Date Event ID
- - - - - - -
Facility
Field Start Date End Date Day Time Fee(s) Subtotal
R.E. Rutherford 22 Jan 2027 22 Jan 2027 Friday 08:00 AM - 11:00 PM $200.00 (SystemPriceType) $200.00
Shore Rooms 1 and 2 22 Jan 2027 22 Jan 2027 Friday 08:00 AM - 11:00 PM $0.00 (SystemPriceType) $0.00
R.E. Rutherford 23 Jan 2027 23 Jan 2027 Saturday 07:00 AM - 05:00 PM $1,500.00 (SystemPriceType) $1,500.00
Shore Rooms 1 and 2 23 Jan 2027 23 Jan 2027 Saturday 07:00 AM - 05:00 PM $750.00 (SystemPriceType) $750.00
Facility Fees
Name Subtotal Discount Tax Total Price # of Booking(s)
R.E. Rutherford $200.00 $0.00 $26.00 $226.00 1
R.E. Rutherford $1,500.00 $0.00 $195.00 $1,695.00 1
Shore Rooms 1 and 2 $0.00 $0.00 $0.00 $0.00 1
Shore Rooms 1 and 2 $750.00 $0.00 $97.50 $847.50 1
Extra Fees
Name # Unit Price Total Usage Subtotal Tax Total Price - - - - - -
Extra Fees Details
Extras per Contract
Facility & Extra Summary
Field Date Day Time Fees Extra Fees Discount Tax Total Shore Rooms 1 and 2 22 Jan 2027 Friday 08:00 AM - 11:00 PM $0.00 $0.00 $0.00 $0.00 $0.00 R.E. Rutherford 22 Jan 2027 Friday 08:00 AM - 11:00 PM $200.00 $0.00 $0.00 $26.00 $226.00 Shore Rooms 1 and 2 23 Jan 2027 Saturday 07:00 AM - 05:00 PM $750.00 $0.00 $0.00 $97.50 $847.50 R.E. Rutherford 23 Jan 2027 Saturday 07:00 AM - 05:00 PM $1,500.00 $0.00 $0.00 $195.00 $1,695.00
Invoice
Due Date Amount Remaining Balance 01 Jul 2026 $2,768.50 $2,768.50
Contract Total
Rental Fee Rental Tax Extra Fees Extra Tax Total with Tax $2,450.00 $318.50 $0.00 $0.00 $2,768.50
Conditions of Use
-
Per the City's Fees and Charges By-law, a 25% non-refundable deposit is due upon booking. Remainder is due 90 days prior to the booking date.
The facility will close no later than 2 a.m. If the event organizer wishes for staff to remain open later, a request for overtime must be submitted to the Arena Manager bill at a rate of $100/hr.
The Client acknowledges that they will be required to enter into a License Agreement for Facility Use, 90 days prior to the booking date, for:
i) bookings at city facilities where an expected attendance of greater than 500 is expected
ii) Bookings at city facilities that may involve the sale or consumption of alcohol as outlined in the City's Municipal Alcohol Policy.
Insurance will be provided in accordance with the City's Municipal Alcohol Policy.
The use of cooking devices, including BBQ's must be approved by the City. All devices must be TSSA Certified; Grey Bruce Health Unit must be notified of such an event. All caterers/food providers must possess and be able to provide a Safe Food Handlers certificate.
All users and guests are required to comply with City By-laws and Policies. including but not limited to the Smoke Free Ontario Act and the City's Municipal Alcohol Policy.
The J.D. McArthur Arena and Julie McArthur Regional Recreation Centre are nut aware facilities as per Policy CS83 and by-law #2017-40.
Questionnaire(s)
Release and Waiver of Liability
Date: 06 Aug 2026 Client Signature
---
Attachment: Policy CS37 - Waiving of Rental Fees.pdf
Source: https://helpos.ca/attachments/b37929f7ac06112594006a0d47d5a7485adf95472e1a973d5ad271fc810ba60e/9-b-2-policy-cs37-waiving-of-rental-fees-pdf.pdf
S.P. NO: CS37
STANDARD POLICY PAGE NO. 1 OF 5
DATE: Jan. 13, 2005
SUBJECT: WAIVING OF RENTAL FEES DEPARTMENT:
Community Services
DIVISION:
Rec & Parks
COUNCIL AUTHORITY OR STAFF APPROVED: NEW:
Approved by Council July 5, 1999 by adopting Recreation & Culture Advisory
Committee June 23, 1999 minutes, Amended Rec Advisory Jan, 2005 REVISED: X
Amended Rec Advisory Nov 12, 2009, Amended by Council Feb 16, 2010 DATE: Mar. 11, 2010
This policy relates to the rental use of City facilities including buildings, structures and
parks where a group or organization is committed to contributing 100% of net
proceeds from their fundraising event or activity to a City of Owen Sound service,
program or facility. Such a use may be eligible to have the applicable rental fee waived
subject to meeting all of the following conditions:
Events donating less than 100% of net proceeds to the City are not eligible under this
policy;
Those eligible to apply include not for profit individuals, groups and organizations. In
the case of a group or organization, an individual contact must be identified on the
application;
A Waiving of Rental Fees Request Form (Appendix A) must be completed by the
applicant;
Application to be received by the City a minimum of 6 weeks in advance of the event;
No retroactive approval to waiving the facility fee rental will be granted;
Organizations must present a pre-project budget for their fundraising project to the
Community Services, Recreation Division and complete Waiving of Rental Fees
Request Form. A minimum contribution equivalent to the facility rental or $1000
(whichever is the greater) must be budgeted for and forwarded to the City at the
conclusion of the event (See Schedule “A” attached);
A post event budget must be presented to the City at the time of the donation to the
City. The City reserves the right to require documentation to support the post event
budget and audit the statement if it deems necessary. The post event budget must be
submitted no later than 10 business following the event;
Costs relating to certain services provided by City staff (including but not limited to
placing the wooden floor in an arena, glass removal, delivery of picnic tables) that
have direct staff time and equipment costs are not subject to the fee waiver and are
exempt under this policy;
Q:\CLERKS\A - Administration\A09 Policies and Procedures\CITY POLICIES\COMMUNITY
SERVICES\CS37-Waiving of Rental Fees.doc
S.P. NO: CS37
STANDARD POLICY
PAGE NO. 2 OF 5
DATE: Jan. 13, 2005
SUBJECT: WAIVING OF RENTAL FEES DEPARTMENT:
Community Services
DIVISION:
Rec & Culture
COUNCIL AUTHORITY OR STAFF APPROVED: NEW:
Approved by Council July 5, 1999 by adopting Recreation & Culture Advisory
Committee June 23, 1999 minutes, Amended Rec Advisory Jan, 2005 REVISED: X
Amended Rec Advisory Nov 12, 2009, Amended by Council Feb. 16, 2010 DATE: Mar. 11, 2010
Applicable permits and compliance with other requirements are the responsibility of
the applicant and must be in place prior to the event; (e.g. building permit or AGCO
licence, etc.)
Where all applicable criteria of Policy CRC37 are met, the responsibility of waiving fees
will be determined by the Director of Community Services and the Director of Finance;
City Departments are to pay the full facility rental fee for events that are generating
funds for on-going operating costs and no rental fee if the funds raised are for a
specific capital enhancements or on-going maintenance of a City building, facility or
parks, the waiver would apply;
In the event that a rental is cancelled due to inclement weather or other reason, the
applicable cancellation policy of the City would apply;
The City of Owen Sound, under no circumstances, will be held liable for any loss of
revenue or personal liability as a result of fundraising events. If an event does not
achieve the fundraising goal (minimum $1000 or equal to cover the cost of the rental,
whichever is greater) the group is required to pay the applicable rental fee;
Upon completion of event and following donation of the funds to the City, the
City of Owen Sound has full discretion regarding the funds or any revenues
generated as a result of a donation. The City reserves the right to apply a
portion of the donation to offset the applicable facility rental fee.City staff reports cover various municipal updates and operational matters.
Agenda item 10: REPORTS OF CITY STAFF
Staff recommend amending the Waste Management By-law to hold property owners accountable for waste placed on public property in the River District with an $80 fee per improperly disposed item. The proposal repeals provisions relying on identifying individual dumpers who rarely leave identifying information and directs Council not to proceed with licensing emergency shelter and social support services at this time due to concerns about creating barriers for vulnerable populations. The by-law defines specific waste categories including corrugated cardboard and household hazardous waste while establishing collection protocols for domestic, industrial, and institutional premises. Residents must place recyclable materials at the curb before 8:00 am outside the Downtown Collection Area and before 7:30 am within it utilising approved containers like Blue Boxes and Recycling Roll-out Carts. The regulations mandate that leaf and yard waste be composted at designated sites while household hazardous waste requires specific drop-off locations per Schedule 'I'. Residents are prohibited from placing garbage containers on public property without tags, and uncollected waste placed outside approved times or areas may be removed and disposed of by City staff at the owner's expense. Garbage bags require an Owen Sound tag unless prohibited materials like electronics, hazardous chemicals, or cardboard exceed five percent of the volume. Violations incur removal fees payable within 30 days or added to the tax roll, with appeals heard by the Environment and Waste Advisory Committee.
Staff recommend amending the Waste Management By-law to hold property owners accountable for waste placed on public property in the River District. The proposal includes an $80 fee per improperly disposed item and repeals provisions that rely on identifying individual dumpers who rarely leave identifying information. Council is directed not to proceed with licensing emergency shelter and social support services at this time due to concerns about creating barriers for vulnerable populations.
Staff recommend halting the development of a licensing by-law for emergency shelters due to potential barriers for vulnerable people and lack of data on Cobourg's program effectiveness.
The by-law defines specific waste categories including corrugated cardboard and household hazardous waste while establishing collection protocols for domestic, industrial, and institutional premises. It mandates that recyclable materials be placed at the curb before 8:00 am outside the Downtown Collection Area and before 7:00 am within it, utilizing approved containers like Blue Boxes and Recycling Roll-out Carts. The text further details operational rules for the Miller Waste Transfer Station and Recycling Drop-off Centre located at 2125 20th Avenue East, prohibiting scavenging and restricting drop-offs to residents or registered owners.
The by-law mandates that leaf and yard waste must only be composted at designated sites within the City, while household hazardous waste requires specific drop-off locations per Schedule 'I'. Residents are prohibited from placing garbage containers on public property without tags, and uncollected waste placed outside approved times or areas may be removed and disposed of by City staff at the owner's expense. The regulations also define public property as city-owned or leased land and establish that all numerical values in the document use metric form.
City employees must replace spilled garbage containers near their original locations and are prohibited from entering private property to collect waste. The by-law strictly forbids collecting highly combustible materials like gasoline or oil, while mandating that leaf waste go to the compost site and lumber to the transfer station. Residents in the Downtown Collection Area must place recyclables at the curb before 7:30 am on collection days, whereas commercial waste requires placement before 7:00 am. Transfer Station operators will issue notices for loads containing more than five percent prohibited materials and levy surcharges for subsequent violations.
The by-law defines a garbage container as a waterproof bag or rigid pail between 32 and 136 litres that cannot weigh over 18 kg or have a wider bottom than top. Residents may set out four containers every other week, with Downtown limits reduced to three, while excess waste remains tagged for owner disposal. Garbage bags require an Owen Sound tag unless prohibited materials like electronics, hazardous chemicals, or cardboard exceed five percent of the volume. Violations incur removal fees payable within 30 days or added to the tax roll, with appeals heard by the Environment and Waste Advisory Committee.
The by-law mandates that garbage containers must display a visible Owen Sound Garbage Tag to be collected, while untagged waste outside the downtown area is left behind and tagged as un-collectable. Residents face liability for removal costs if they discard waste without tags, with unpaid invoices added to their property tax roll after thirty days. A vendor distribution agreement governs tag sales at a fixed cost, allowing approved retailers to resell tags while requiring them to pay outstanding debts upon termination. Additionally, the schedule defines specific leaf and yard waste categories like sod and brush, restricts hazardous materials such as pesticides and acids at the depot, and outlines rules for electronics recycling.
The report outlines strict prohibitions against depositing disposable waste at the Recyclable Electronics Depot and scavenging items from that site, while defining acceptable electronics like monitors and computers. It details fines for placing prohibited materials in recycling containers or failing to sort recyclables properly, alongside regulations for Goods Exchange Days and backyard composters. Additionally, a letter from the Ontario Human Rights Commission warns against licensing by-laws that create barriers for people experiencing homelessness, urging municipalities to adopt human rights-based approaches.
The enacted by-law establishes a licensing system for businesses in Owen Sound to protect economic well-being and public safety, explicitly defining Emergency Shelter and Support Services as distinct entities subject to specific regulatory requirements.
The by-law empowers City officials to refuse or revoke business licences for non-payment of fees, non-compliance with orders, or when operations pose immediate health and safety dangers. Enforcing officers may inspect licensed businesses at reasonable times, issue work orders to correct violations, or apply to Superior Court for closure orders regarding public nuisances. Applicants for mobile food and hawker peddler licences must provide vehicle photographs, equipment forms, and adhere to specific operating hours and location restrictions. Emergency Shelter and Support Service operators are required to submit operational plans including Crime Prevention Through Environmental Design assessments and lot maintenance schedules, while maintaining adjacent sidewalks free of obstructions and refuse.
Agenda item 10.a: Report CM-26-031 from the City Manager and By-law Enforcement Supervisor Re: Fostering a Vibrant River District - Report IV
---
Attachment: Fostering a Vibrant River District - Report IV - CM-26-031.pdf
Source: https://helpos.ca/attachments/74950b1c7f0feb695c2bcd391c7c35bcad65696da0416cf46fc504b198257635/10-a-1-fostering-a-vibrant-river-district-report-iv-cm-26-031-pdf.pdf
Staff Report
Report To: City Council
Report From: Tim Simmonds, City Manager
Riley Brugess, By-law Enforcement Supervisor
Meeting Date: July 27, 2026
Report Code: CM-26-031
Subject: Fostering a Vibrant River District – Report IV
Recommendations:
THAT in consideration of Staff Report CM-26-031 respecting updates to the
Waste Management By-law and the potential licensing of emergency shelter
and social support services, City Council directs staff to:
1. Bring forward a by-law to amend the Waste Management By-law as
outlined in Attachment 1 of the report;
2. Bring forward a by-law to amend the Fees and Charges By-law to
add an $80 fee per item collected that is disposed of improperly;
3. Provide notice of an amendment to the Fees and Charges By-law as
required by the Notice By-law for the improper collection fee;
4. Apply to the Ministry of the Attorney General for approval of the set
fines as outlined in Attachment 2 of the report; and
5. Direct staff not to proceed with further research or development of
a by-law to license emergency shelter and social support services at
this time.
Highlights:
Staff recommend amending the Waste Management By-law to
increase property owner accountability for waste placed on public
property, including tenant education, same-day removal of
uncollected waste, and boulevard maintenance.
Staff Report CM-26-031: Fostering a Vibrant River District – Report IV
Amendments to the Waste Management By-law would provide
clearer enforcement tools, support partial cost recovery, and
advance Council’s objective of a cleaner, safer, and more vibrant
River District.
After research and consultation with certain affected services, staff
are concerned that requiring the licensing of emergency shelter and
social support services could create unnecessary barriers to
vulnerable populations accessing services.
Staff are recommending not to proceed with further research or
development of a by-law to license emergency shelter and social
support services at this time.
Vision 2050 - Strategic Plan Alignment:
Strategic Plan Priority: Safe City – Contributing to inclusivity and accessibility
in our community and participating in initiatives focused on a range of long-
term, systemic safety solutions that respond to current and future residents.
Previous Report/Authority:
Business Licensing By-law No. 2023-128
Fees and Charges By-law No. 2026-067
Notice By-law No. 2018-022
Waste Management By-law No. 2005-151
Report CM-25-023 - Community Organization Meeting Regarding River
District
Report CM-25-027 - Update Following the July 28 Community Stakeholder
Discussion to Foster a Vibrant River District
Report CM-25-032 - Fostering a Vibrant River District - Report II
Report CM-26-021 – Fostering a Vibrant River District – Report III
Background:
The City’s Official Plan identifies the River District as the primary economic,
commercial, financial, cultural, tourism, and employment focus for Owen
Sound and the surrounding region.
Staff Report CM-26-031: Fostering a Vibrant River District – Report IV
The area continues to face challenges related to cleanliness, non-compliance
with waste disposal requirements, the impacts of homelessness, and overall
perceptions of safety in the area.
On June 15, 2026, the Owen Sound Police Service Board (OSPSB) presented
a letter to a special meeting of Council wherein the OSPSB requested City
Council to take action on concerns raised regarding loitering and other social
disorder matters taking place in the River District. During the meeting, the
Chief of Police explained that more tools are required to address social
disorder concerns.
Staff reviewed municipal tools for addressing improper waste disposal and
other concerns in the River District. Based on that review, staff propose
amendments to the Waste Management By-law and recommend that the City
not pursue a licensing program for emergency shelter and social support
services at this time.
Analysis and Options:
Updates to the Waste Management By-law
Garbage and recycling services in the River District have been adjusted to
better align with seasonal activity and broader changes to provincial
programs.
Despite enhanced service levels and targeted communications, improper
garbage disposal continues, particularly outside scheduled curbside collection
days and for furniture or other oversized items. These materials are not part
of regular collection and require an additional Public Works response,
increasing operational effort and unplanned costs. This redirects taxpayer-
funded resources from planned services and broader community priorities
while diminishing the cleanliness and appearance of the River District.
The By-law Enforcement Division has undertaken targeted illegal-dumping
initiatives, including daily foot patrols and waste-management audits in the
River District. These efforts have resulted in seven charges for improper
waste disposal in 2026 to date. Enforcement proves to be a challenging
initiative because officers must either observe the illegal disposal directly,
through camera evidence or witness testimony, or identify the owner through
a search of the waste.
Staff Report CM-26-031: Fostering a Vibrant River District – Report IV
Current regulations allow the City to invoice the “person who directly or by
means of an agent discarded the waste.” However, waste searches rarely
identify that person: during two audits, 86.2 per cent of bags contained no
information that could support further investigation. This limitation will likely
grow as more people move to electronic billing and correspondence.
Enforcement efforts are further complicated by the high concentration of
rental housing units within the River District. In the case of a bag placed in
front of a commercial storefront, there may be anywhere from 3-20
apartments above the store. While staff can generally determine the area
from which waste originated, identifying the individual responsible for its
disposal is frequently not possible.
Property owners currently have limited accountability under existing
regulations for waste-management issues associated with their rental
properties. While it is a reasonable expectation that individual tenants
manage their own waste, many buildings in the downtown have no space
available to store waste prior to collection day. Staff have also encountered
tenants who are unfamiliar with waste-collection requirements or are
unaware of where to access information regarding proper disposal practices.
Amendments to the Waste Management By-law No. 2005-151 are proposed
in Attachment 1, to increase accountability of property owners to ensure that
their tenants are aware of and are complying with the rules for waste
disposal.
Many, if not the majority of municipalities in Ontario, place requirements on
the owner of a property to maintain the boulevard, road allowance, and
sidewalk to:
cut and maintain grass and weeds;
remove waste material and litter; and
remove snow and ice.
Currently, Owen Sound imposes limited maintenance requirements in the
boulevard, with the exception that certain properties in the River District are
required to remove snow and ice from the sidewalk.
The proposed amendments would expand maintenance responsibilities for all
property owners to include the removal of solid waste (excluding loose litter)
from adjacent boulevards, sidewalks, and road allowances.
Staff Report CM-26-031: Fostering a Vibrant River District – Report IV
Waste Disposal Requirements
The following regulations are proposed:
Owners of commercial and residential rental properties must
provide each tenant with a copy of the current year’s Waste
Collection Calendar and Garbage Collection Factsheet or post it in a
conspicuous place in a common area.
Owners are responsible for ensuring that waste generated on their
property is placed for collection in accordance with the regulations.
In the Downtown Collection Area (River District), waste placed on
City property on any day other than the scheduled collection day
may be removed immediately by City staff without notice. The
property owner adjacent to the waste would be invoiced for the
removal costs.
In the Downtown Collection Area (River District), on the collection
day, any waste placed without a bag tag or otherwise placed
contrary to the by-law is tagged as uncollectable and left at the
curb. Property owners adjacent to the waste are responsible for
ensuring that waste is removed from the curb no later than 8:00
p.m. If not removed, City staff remove the waste and invoice the
property owner.
Owners who receive an invoice for waste removed by City staff may
appeal to the By-law Enforcement Supervisor or designate only on
the basis that the waste was placed in front of the property without
the consent of the owner, occupant, or guest. The owner must
provide evidence supporting the appeal.
Outside the Downtown Collection Area, the City would follow a
similar process but would provide notice to the property owner
before removing the waste.
Schedules ‘F’ and ‘G’ of the Waste Management By-law currently permit the
City to invoice the person who placed the waste at the curb. Because waste
rarely contains identifying information, these provisions are difficult to
enforce. The proposed amendments would repeal those provisions and
instead make the adjacent owner responsible for waste located in front of
their property.
While some property owners may be concerned that waste placed in front of
their property did not originate from their tenants, the proposed
Staff Report CM-26-031: Fostering a Vibrant River District – Report IV
amendments are intended to encourage greater owner involvement in waste
education, monitoring, and compliance efforts, including:
creating a designated area for the storage of waste between
collection days, as required by the City’s Property Standards By-law;
posting waste collection regulations and calendars inside the
building;
assigning property managers to monitor waste in front of their
property, remove the waste if not collected, and report non-
compliance to the By-law Enforcement Division;
installing cameras at the entrance of properties to capture illegal
dumping; and
electing for private collection services, where appropriate.
Additionally, regulations are strengthened to enforce problematic social
behaviours, allowing property owners to work collaboratively with By-law
Enforcement where tenants or other parties are not complying with the
regulations, including set fines for:
placing waste in front of a property without the permission of the
owner; and
picking over, interfering with, disturbing, removing or scattering
material placed for collection without the permission of the owner.
Operational Plan
Once the amendments to the Waste Management By-law are in place, Waste
Collection staff will be directed to cease collection of waste in the River
District that does not contain a bag tag or is otherwise placed contrary to the
requirements of the Waste Management By-law. Bags will be tagged as
uncollected and left at the curb.
Tenants and property owners would have until 8:00 p.m. on collection day to
remove uncollected waste from City property by returning it to private
property or taking it to the transfer station. Operationally, this would
leave some uncollected waste downtown between collection and
8:00 p.m. that day. During the transition, complaints may increase while
City staff help property owners understand the new requirements. A
communication plan will support property-owner awareness and
communication with tenants.
During the implementation of this new program, City staff will be scheduled
to enforce non-compliance and to remove uncollected waste after 8:00 p.m.
Staff Report CM-26-031: Fostering a Vibrant River District – Report IV
The proposed amendments would establish responsibility for waste located in
front of a property with the property owner. Where an owner fails to remove
waste from in front of their property, and City staff are required to dispose of
it, it is proposed that a cost-recovery fee be applied to the owner and
collected through the tax roll.
Item 17 of Schedule ‘G’ of the City’s Fees and Charges By-law has an
existing fee of $80.00 for each “Waste Inspection”. Staff propose that a fee
be added to the Fees and Charges By-law for a “Waste Removal Fee” in the
amount of $80.00 per item that is removed by City staff in accordance with
this program.
When dispatched to remove waste, Public Works staff will document and
photograph its location, then forward the record to By-law Enforcement. By-
law Enforcement staff will review the record and issue an invoice to the
property owner through Cloudpermit. Any invoice unpaid after 30 days will
be added to the tax roll.
A property owner who receives an invoice may appeal to the By-law
Enforcement Supervisor or a designate. The appeal is limited to cases in
which the owner can demonstrate that the waste was placed in front of the
property, without the owner’s consent, by someone other than the owner, an
occupant, or a guest of the property.
Staff Report CM-26-031: Fostering a Vibrant River District – Report IV
Updates to the Business Licensing By-law
Under the Business Licensing By-law, all businesses in the City must obtain a
licence and comply with any conditions applicable to their class of business.
A legal review of the by-law determined that certain emergency shelter and
support services are not captured under the current definition of a business.
As a result, the City does not currently have the authority to require these
establishments to obtain a licence or comply with licensing conditions.
Business Licensing By-laws provide municipalities with the authority to:
prohibit the carrying on or engaging in the business without a
licence;
refuse to grant a licence or to revoke or suspend a licence;
impose conditions on all or a class of businesses as a requirement
of obtaining, continuing to hold, or renewing a licence;
license, regulate, or govern real and personal property used for the
business and the persons carrying it on or engaged in it.
Under a Business Licensing By-law, a municipality is not permitted to
refuse a license for the sole reason of the location of the business but may
require compliance with the Zoning By-law.
A Business Licensing By-law provides municipalities with tools to regulate
businesses and impose conditions intended to prevent nuisance, maintain
public order, protect the health, safety and well-being of residents and
service users, and promote compliance with applicable legislation and
municipal regulations.
In 2024, the Town of Cobourg established a by-law to regulate and license
Emergency Care Establishments. City staff contacted Cobourg for information
about the program, on multiple occasions, including whether it has reduced
the nuisance or disturbance behaviours it was intended to address, but did
not receive any response. Cobourg is the only municipality known to have
established such a program, and there is no available data to demonstrate
whether it has been beneficial.
City staff reviewed the Cobourg By-law, as well as the letter from the Ontario
Human Rights Commission to the Town of Cobourg (Attachment 3). In doing
so, staff created a draft licensing program based on the needs of the City.
The draft by-law is Attachment 4 to this report.
Staff Report CM-26-031: Fostering a Vibrant River District – Report IV
The draft by-law would update the City’s Business Licensing By-law No.
2023-128 to amend the definition of a business to include certain emergency
shelter and social support services, and to place certain conditions on the
holding of a license.
A preliminary review identified the following existing services that would be
subject to the proposed licensing program:
Safe ‘N Sound;
Safe ‘N Sound – new shelter location;
The Women’s Centre Grey Bruce;
Grey County – Short Term Shelter Program;
OSHaRE (currently has a general business licence);
CMHA Grey Bruce (currently has a general business licence);
United Way of Bruce Grey;
YMCA Owen Sound Grey Bruce;
M’Wikwedong Indigenous Friendship Centre; and
Salvation Army Owen Sound.
City staff consulted with Grey County staff, who advised that a licensing
program could increase operating costs, create barriers for vulnerable people
seeking services, and impose conditions that would be difficult to enforce.
County staff also cautioned that enforcement could lead to the revocation of
a license for a service that is important to the community.
County staff recommended that should Council consider moving forward with
such a program, that the County be provided with an opportunity to review
the proposal and provide formal comments on behalf of Committee/Council.
City staff also consulted Safe ‘N Sound Grey Bruce leadership. The
organization advised that a licensing fee would not create a major financial
burden, but licensing conditions could. It also reported that Cobourg’s by-law
had temporarily closed a service similar to its drop-in program. Many
proposed conditions reflect actions Safe N Sound already takes or plans to
take, including:
hiring staff to clean up adjacent boulevards within one (1) block of
their properties (current);
requiring adherence to a code of conduct from service users, and
placing temporary restrictions on service users that do not adhere
(current);
Staff Report CM-26-031: Fostering a Vibrant River District – Report IV
using rear entrances to properties as the primary entrance, where
there is more room on private property to congregate (future); and
installing longer term storage solutions on their properties, to limit
the need for service users to carry their belongings from place to
place (future).
Council may consider the following options for licensing emergency shelter
and social support services:
1. That Council direct staff not to proceed with further research or
development of a by-law to license emergency shelter and social
support services;
2. That Council direct staff to bring forward a by-law to amend the
definition of a business, to require emergency shelter and social
support services to obtain a general business license; or
3. That Council direct staff to continue research and development of a
by-law to license emergency shelter and social support services,
and that the County be provided with an opportunity to review the
proposal and provide formal comments on behalf of
Committee/Council.
City staff are recommending not to proceed with further research or
development of a licensing program at this time. City staff were unable to
receive feedback from the Town of Cobourg on whether their licensing
program was effective. Public response to Cobourg’s Emergency Care
Establishment By-law was overall negative, including concerns about
compliance with the Ontario Human Rights Code.
Overall, staff believe existing by-laws and the proposed Waste Management
By-law amendments can be utilized to improve conditions in the River
District without creating barriers to necessary social services.
Resource Alignment:
Financial Resources
Direct costs related to the River District are approximately $62,000 (March-
May 2026). The majority of these costs are related to Public Works
waste/garbage pick-up. Costs do not include additional support staff time.
The proposed cost recovery fee is set at $80.00 per garbage bag, container,
or item and is anticipated to recover some of the costs associated with
Staff Report CM-26-031: Fostering a Vibrant River District – Report IV
waste/garbage pick-up. In addition, it is anticipated that over time, property
owners will implement solutions to improve compliance with waste collection
requirements and begin removing waste prior to City staff involvement,
minimizing future staff time.
Human Resources
Public Works currently spends approximately 35 – 40 staff hours per week
towards the cleanup of waste in the River District. By-law Enforcement
spends approximately 8 staff hours per week towards investigating non-
compliance of the Waste Management By-law. Additional staff time will be
required to administer the appeal process for invoices.
Time and Scheduling
If approved, the final by-law will be brought forward for adoption at the
September 28, 2026 Regular Council meeting.
A 45-day grace period will be used to promote and communicate the new
waste disposal requirements in the Waste Management By-law. The first
waste collection day in the River District after the grace period would be
November 17, 2026. Evening scheduling of Enforcement and/or Public Works
staff will be in place for the first 2-3 weeks to collect waste remaining on
public property after 8:00 p.m., and to invoice the property owners
responsible.
Technology and Infrastructure
N/A.
Climate and Environmental Impacts:
The recommendation supports the City's Climate Mitigation Plan. The
recommendations support the City’s Climate Mitigation Plan by encouraging
improved solid waste consumptions and disposal practices.
Communication and Engagement:
This report has been posted to the City’s website with the agenda in advance
of the meeting.
The City's communication plan is focused on education and awareness first,
providing multiple opportunities for residents and businesses to understand
and comply with the requirements before enforcement begins. Targeted
Staff Report CM-26-031: Fostering a Vibrant River District – Report IV
follow-up communications will continue to support compliance and address
areas where additional outreach may be required.
To support awareness and compliance with the new requirements, a
communications and engagement plan has been developed, which includes:
Distribution of letters to affected property owners outlining the
upcoming changes, expectations, waste management calendars,
and available resources.
Media release to inform the broader community and encourage
compliance.
Ongoing public information efforts through City communication
social media and website channels leading up to enforcement
beginning in November.
Report Developed in Consultation With:
Briana Bloomfield, City Clerk
Viveca Gravel, River District Coordinator
Heidi Jennen, Supervisor of Environmental Services
Mason Bellamy, Manager of Public Works and Engineering
Director of Public Works and Engineering
Owen Sound Police Service
Grey County
Safe ‘N Sound Grey Bruce
External City Solicitor
Attachments:
1. Draft Amended Waste Management By-law – Redlined
2. Draft Set Fines – Waste Management By-law
3. Ontario Human Rights Commission Letter to the Town of Cobourg
4. Draft Amended Business Licensing By-law - Redlined
Reviewed by:
Briana Bloomfield, City Clerk
Kate Allan, Director of Corporate Services
Staff Report CM-26-031: Fostering a Vibrant River District – Report IV
Submission approved by:
Tim Simmonds, City Manager
For more information on this report, please contact Riley Brugess, By-law
Enforcement Supervisor at rbrugess@owensound.ca or 519-376-4440 ext.
1270.
Staff Report CM-26-031: Fostering a Vibrant River District – Report IV
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Attachment: Attachment 1 - Draft Amended Waste Management By-law - Redlined.pdf
Source: https://helpos.ca/attachments/ec8182b9b7f8c657015b9ba1301faca6175822b7181f41795436306aac4cf34c/10-a-2-attachment-1-draft-amended-waste-management-by-law-redlined-pdf.pdf
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By-law No. 2005-151
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“A By-law to Regulate the Collection and Disposal of
Garbage and Recyclable Materials”
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Originally Passed and Enacted August 8, 2005
Amended By By-law: Passed On:
2007-177 August 27-2007
2009-110 June 15, 2009
2010-119 June 14, 2010
2017-175 December 4, 2017
2023-034 March 27, 2023
Consolidated Version
Revised March 28, 2023
Consolidated for Convenience Only
This is a consolidation copy of a City of Owen Sound By-law for convenience and
information. While every effort is made to ensure the accuracies of these by-laws, they
are not official versions or legal documents. The original by-laws should be consulted for
all interpretations and applications on this subject. For more information or original signed
copies of by-laws please contact the City Clerk’s Department.
BY-LAW NO. 2005 - 151
THE CORPORATION OF THE CITY OF OWEN SOUND
A BY-LAW TO REGULATE THE COLLECTION AND
DISPOSAL OF GARBAGE AND RECYCLABLE
MATERIALS
INDEX
Section Page No.
1 Short Title 1
2 Interpretation 1-3
3 Recyclable Materials Collection 4
4 Garbage Collection 4-5
5 Transfer Station 5
6 Recycling Drop-off Centre 5
7 Leaf and Yard Waste Composting Program 5
8 Household Hazardous Waste Program 6
9 Goods Exchange Day Program 6
10 Backyard Composter Program 6
10.5 Waste Receptacles on Public Property 6
11 Schedules 6
12 Definitions and Interpretations 7
13 Headings Not Part of By-Law 7
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Enforcement and Penalty 7
15 Fees 7
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16 Numerical Values 7
17 Terms Severable 7
18 By-Law Repealed 7
19 Effective Date 7
Schedule ‘A’ Regulations
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Part 1 : Collection
Part 2 : Downtown Collection Area
Part 3 : Transfer Station Disposal
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Schedule ‘B’ Acceptable Recyclable Materials
Part 1 : Curbside Blue Box Sorting Guide
Part 2 : Recycling Roll-out Cart Sorting Guide
Part 3 : Recycling Drop-off Centre
Part 4 : Corrugated Cardboard
Schedule ‘C’ Waste Container Requirements
Schedule ‘D’ Waste Management Collection Schedule
Schedule ‘E’ Downtown Collection Area and Industrial Park Maps
Schedule ‘F’ Prohibited Waste Materials
Schedule ‘G’ Garbage Bag Tag Program
Form 1 : Multi-Unit Residential Building Bag Tag Agreement
Form 2 : Commercial/Institutional Bag Tag Agreement
Form 3 : Vendor Distribution Agreement
Schedule ‘H’ Leaf and Yard Waste Composting Program
Schedule ‘I’ Household Hazardous Waste Program
Schedule ‘J’ Electronics Recycling Program
Schedule ‘K’ Goods Exchange Day Program
Schedule ‘L’ Backyard Composter Program
BY-LAW NO. 2005 - 151
THE CORPORATION OF THE CITY OF OWEN SOUND
A BY-LAW TO REGULATE THE COLLECTION AND
DISPOSAL OF WASTE AND RECYCLABLE
MATERIALS
WHEREAS City Council deems it desirable to consolidate all rules and
regulations for the collection and disposal of waste and recyclable materials.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF
OWEN SOUND HEREBY ENACTS AS FOLLOWS:
1. SHORT TITLE
1. This By-Law shall be known and may be cited as the “Waste Management
By-Law”.
2. INTERPRETATION
2.1 Where more than one definition appears in this By-Law, the definition in
the applicable Schedule shall take precedence.
2.2 Notwithstanding 2.1, in this By-Law:
2.2.1 Approved Container shall mean a garbage container, yard waste
container or a recycling container as prescribed in Schedule ‘C’ Recycling
and Waste Container Requirements.
2.2.2
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Ashes shall mean the solid residue of any household fuel after such fuel
has been consumed by fire and includes soot, but shall not include ashes
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which accumulate as a result of building construction or demolition.
2.2.3 Backyard Composter shall mean a ventilated plastic container sold by
the City or similar container designed to contain and facilitate the
decomposition of household organic materials excluding meat and dairy
products.
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2.2.4 Blue Box shall mean an approved container which meets the
requirements described in Schedule ‘C’ Recycling and Waste Container
Requirements.
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2.2.5 Brush, Branches, Logs and Stumps shall mean hedge, bush and tree
trimmings, tree branches, logs and stumps as described in Schedule ‘H’
Leaf and Yard Waste Composting Program.
2.2.5.1 By-law Enforcement Supervisor shall mean the person responsible
for the supervision of the City’s By-law Enforcement Division.
2.2.6 City shall mean The Corporation of the City of Owen Sound and includes
a person the City has entered into a contract with to perform all or part of
its duties hereunder.
2.2.7 Commercial shall mean anything pertaining to premises occupied and
used solely for retail, wholesale, or service purposes, including
recreational, office, non-residential, commercial and non-institutional
purposes, and shall not include a portion of a domestic residence.
2.2.8 Corrugated Cardboard shall mean and include all material made from
corrugated paper, excluding wax or plastic-coated cardboard, packaged
according the requirements of Schedule ‘B’ Acceptable Recyclable
Materials.
2.2.9 Disposable Waste Materials shall mean waste other than Recyclable
Materials, Leaf & Yard waste, Prohibited Waste, Household Hazardous
Waste and non-collectible waste.
2.2.10 Domestic shall refer to anything pertaining to premises occupied and
used solely as human habitation.
2.2.11 Downtown Collection Area shall mean the area identified as such on
the map attached hereto as Schedule “E”, Downtown Collection Area and
Industrial Park Maps.
2.2.12 Enforcing Officer means a Police Officer who is a member of the Owen
Sound Police Services or a Municipal By-law Enforcement Officer
appointed for the City to enforce the provisions of the City of Owen Sound
By-laws, or a person specially appointed by Council to enforce only specific
provisions of this By-law.
2.2.13 Garbage Bag shall mean an approved bag which meets the requirements
for a garbage bag described in Schedule “C” Recycling and Waste
Container Requirements.
2.2.14 Garbage Container shall mean an approved container which meets the
requirements for a garbage container described in Schedule “C” Recycling
and Waste Container Requirements.
2.2.15 Goods Exchange Day shall be those days designated on Schedule “D”,
Waste Management Collection Schedule for placing usable items at the
curb for collection by other persons as prescribed in Schedule ‘K’ Goods
Exchange Day Program.
2.2.16 Household Hazardous Waste shall mean the products and substances
listed in Schedule “I” Household Hazardous Waste Program.
2.2.17 Household Hazardous Waste Depot shall mean the collection depot
operated by the City for the purpose of receiving and diverting Household
Hazardous Waste from residents of the City and participating
municipalities. T
2.2.18 Industrial shall mean anything pertaining to premises wherein
processing, preparation or manufacturing is carried on.
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2.2.19 Industrial Park shall mean the area identified as such on the map
attached hereto as Schedule “E”, Downtown Collection Area and Industrial
Park Maps.
2.2.20 Institutional shall mean anything pertaining to schools, hospitals,
libraries, places of worship, City-owned properties, facilities which
provides community support services or other non-profit agency or
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other property designated by the City Environmental Superintendent.
2.2.21 Kitchen Compost Container shall mean a bucket with a tight-fitting
lid sold by the City for the purpose of temporarily storing kitchen
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organics prior to composting.
2.2.22 Leaf and Yard Waste shall include only those materials defined as such
in Schedule ‘H’ Leaf and Yard Waste Composting Program as being organic
materials accepted at the Leaf and Yard Waste Compost Site.
2.2.23 Leaf and Yard Waste Compost Site shall mean the Leaf & Yard Waste
Composting Site operated by the City of Owen Sound in the Industrial
Park north of 20th Street East and west of 28th Avenue East.
2.2.24 Lumber shall mean all machined dimensional lumber, pressure-treated
lumber, plywood, particleboard and demolition and construction lumber.
2.2.25 Mini Blue Box shall mean a City of Owen Sound rigid plastic container
approximately 15 litres in capacity for use within apartment buildings
described in Schedule “C” Waste Container Requirements.
2.2.26 Occupant shall mean a person or persons over the age of eighteen
years in possession or control of a property.
2.2.27 Owen Sound Garbage Tag shall mean a tag or sticker purchased from
the City or its authorized agents, at a fee approved by Council, to be
affixed to each waste container or bag set out for collection by the City as
described in Schedule ‘G’ Garbage Bag Tag Program.
2.2.28 Owner includes any registered owner, occupant, resident, lessee or
tenant of residential dwelling and includes any person managing any
residential building on behalf of the owner.
BY-LAW NO. 2005- 151 Page 2
2.2.29 Person shall mean an individual, association, partnership, corporation,
municipality or an agent or employee of such a person.
2.2.30 Premises shall mean and include one self-contained dwelling, commercial
or institutional unit, and in cases where buildings are subdivided and in
possession of two or more occupants, each occupant shall be deemed to
be an occupant of premises within the meaning of this By-law.
2.2.31 Prohibited Waste Material shall mean those materials listed in
Schedule ‘F’, Prohibited Waste Materials as being prohibited from curbside
collection or disposal at the Transfer Station as Disposable Waste
Materials.
2.2.32 Recyclable Electronics shall mean all those electronic components
and their associated housings and wiring included in Schedule ‘J’,
Electronics Recycling Program.
2.2.33 Recyclable Electronics Depot shall mean a bin, bunker or other
container located at the Recycling Drop-off Centre for the express
purpose of receiving Recyclable Electronics as defined by Schedule ‘J’
Electronics Recycling Program.
2.2.34 Refrigeration Units shall mean any appliance that contains or did
contain a refrigerant such as Freon including but not limited to
refrigerators, freezers, air conditioners and dehumidifiers.
2.2.35 Recyclable Drywall shall mean gypsum wall board sheets and parts
thereof generated by construction, demolition and renovation projects
as described in Schedule ‘B’ Acceptable Recyclable Materials, Part 3
Recycling Drop-off Centre.
2.2.36
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Recyclable Materials shall include all those materials defined in
Schedule ‘B’ Acceptable Recyclable Materials as being recyclable in the
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City.
2.2.37 Recycling Drop-Off Centre shall mean the City of Owen Sound
Recycling Centre located at the Miller Waste Transfer Station at 2125 20th
Avenue East in the City of Owen Sound.
2.2.38 Recycling Roll-out Cart shall mean a blue 240 or 360 litre wheeled
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plastic cart stamped with “Owen Sound Recycles” on one side and
provided for the collection of recyclable material from apartment
buildings, businesses and institutions as described in Schedule ‘C’ Waste
Container Requirements.
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2.2.39 Scavenging shall mean to sort through and collect materials from waste
or recyclables placed out for collection or deposited at the Transfer Station
or Recycling Drop-off Centre.
2.2.40 Transfer Station shall mean the Miller Waste Transfer Station located at
2125 20th Avenue East in the City of Owen Sound operated under the
authority of Ministry of Environment Certificate of Approval number
A620065.
2.2.41 Waste Management Calendar shall mean the timetable set out
describing the days upon which acceptable disposable waste materials are
collected attached as Schedule “D”, Waste Management Collection
Schedule.
2.2.42 Waste Materials shall include Disposable Waste Materials, Recyclable
Materials, Household Hazardous Waste, Leaf & Yard Waste, Prohibited
Waste, Goods Exchange Day Materials, and non-collectible waste.
BY-LAW NO. 2005- 151 Page 3
3. RECYCLABLE MATERIALS COLLECTION
3.1 No person shall place any Recyclable Material at any location within the
City except in a location and in a manner as prescribed by Schedule ‘B’,
Acceptable Recyclable Materials and Schedule ‘C’ Waste Container
Requirements.
3.2 Occupants of domestic premises (other than apartments serviced by
Recycling Roll-out Carts) shall place only those materials listed on
Schedule ‘B’, Part 1, Curbside Blue Box Sorting Guide, at the curb-side
for collection as recyclables in the manner described in Schedule ‘B’ on
the day designated on Schedule ‘D’ Waste Management Collection
Schedule.
3.3 All Corrugated Cardboard from premises (not located in the Downtown
Collection Area) shall be placed at the curb for collection before 8:00 am
on the collection day and packaged in the manner described in Schedule
‘B’, Acceptable Recyclable Materials, Part 4, Curbside Corrugated
Cardboard Collection once per month on the day designated on Schedule
‘D’ Waste Management Collection Schedule.
3.4 Recycling Roll-out Carts (from premises outside the Downtown
Collection Area) shall be placed out at the curb on the date arranged
with the City’s Recycling Contractor before 8:00 am in the manner
prescribed in Schedule ‘A’ Acceptable Recyclable Materials, Part 2,
Recycling Roll-out Cart Sorting Guide. If a Statutory Holiday should fall
on the day scheduled for Recycling Roll-out Cart collection, the collection
will be made on the next business day.
3.5 All Recyclable Materials and their containers shall be placed out before
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7:00 am on the designated collection day in the Downtown Collection
Area.
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3.6 Blue Boxes shall be made available to commercial premises and
residents in the City on a full-cost-recovery basis. Blue Boxes will only
be sold for their intended purpose of collecting recyclable materials.
3.7 Only Blue Boxes, Recycling Roll-out Carts and additional acceptable
containers prescribed in Schedule ‘C’ Waste Container Requirements
shall be used for placing Recyclable Materials at the curb for collection
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by the City or its agents.
3.8 Recycling Roll-out Carts distributed by the City remain the property of
the City and must be used for their intended purpose of collecting
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recyclable materials or returned to the City. The distribution of
Recycling Roll-out Carts to apartments buildings under 30 units and
businesses shall be at the discretion of the Environmental
Superintendent or designate.
3.9 Curbside collection of Fine Paper from Commercial and Institutional
premises shall be a maximum of two (2) clear bags (maximum
dimension 90 cm X 127 cm) once every two weeks on the Blue Box
Collection Day indicated on Schedule ‘D’ Waste Management Collection
Schedule.
3.10 No collection of Recyclable Materials shall be made by City staff or agents
from Industrial premises.
3.11 Recyclable Materials from Industrial premises and Commercial premises
located in the Industrial Park shall be delivered to the Recycling Drop-
off Centre by the owners of the premises or their agents.
4. GARBAGE COLLECTION
4.1 No person shall place any disposable waste material at any location
within the City except in a location and in a manner as prescribed by
Schedule ‘A’, Regulations, Part 1 Collection and Schedule ‘C’ Waste
Container Requirements.
BY-LAW NO. 2005- 151 Page 4
Amended by By-law No. 2009-110
4.2 The City shall provide every other week collection service (weekly in the
Downtown Collection Area as defined by Schedule ‘E’) for Disposable
Waste Materials for every occupied premise within the limits of the city
on the days prescribed by Schedule ‘D’, Waste Management Collection
Schedule provided that the Disposable Waste Materials are set out in
accordance with Schedule ‘A’, Regulations, Part 1, Collection and
Schedule ‘C’, Waste Container Requirements.
4.3 Notwithstanding any other provisions in this By-law, Schedule `A',
Regulations, shall define the rules for the collection and disposal of waste
material and recyclable materials in all areas of the City, save and except
for Industrial premises and premises located in the Industrial Park.
4.4 When garbage collection cannot be conducted on the regular day as
prescribed in Schedule ‘D’ Waste Management Collection Schedule due
to statutory holidays or any other reason, Disposable Waste Materials
shall be collected on the closest Monday to the regular collection day.
Council may from time to time adjust the Waste Management Collection
Schedule.
4.5 Every owner of a residential or commercial rental property shall
provide each tenant with a copy of the current year’s Waste Collection
Calendar and Garbage Collection Factsheet on the first date of
occupancy, and no later than January 8th of each year.
4.6 The owner of a multi-residential property shall be deemed to comply
with the requirements of section 4.5 if the current year’s Waste
Collection Calendar and Garbage Collection Factsheet are posted in a
4.7
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conspicuous place in the entrance or common area of the building.
Every property owner shall ensure that any Waste Material generated
on or originating from their property is placed for collection or disposed
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of in accordance with the regulations of this by-law.
5. TRANSFER STATION
5.1 No person shall deposit Prohibited Waste Materials specified in Schedule
‘F’, Prohibited Waste Materials at the Transfer Station or Recycling Drop-
off Centre.
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5.2 All persons shall follow the directions on posted signs and from staff of
the privately owned and operated Transfer Station.
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5.3 Waste disposal fees are set at the discretion of the site operator except
where specified by agreement with the City.
6. RECYCLING DROP-OFF CENTRE
6.1 No person shall deliver any material to the Recycling Drop-off Centre
except those materials listed in Schedule ‘B’ Acceptable Recyclable
Materials, Part 3, Recycling Drop-off Centre and all Acceptable
Recyclable Materials are to be sorted and deposited in the appropriate
bin or location at the facility.
6.2 All persons shall follow the directions on posted signs and from staff of
the privately owned and operated Recycling Drop-off Centre.
6.3 Recyclable Material Drop-off fees are set at the discretion of the site
operator except where specified by agreement with the City.
6.4 No person shall deposit Recyclable Materials, Polystyrene and
Styrofoam, Old Corrugated Cardboard or Recyclable Electronics at the
Recycling Drop-off Centre unless the person is a resident or registered
City property owner.
7. LEAF AND YARD WASTE COMPOSTING PROGRAM
7.1 No person shall place any Leaf & Yard Waste at any location within the
City other than their own property, except in a location and in a manner
as prescribed by Schedule ‘H’ Leaf and Yard Waste Composting Program.
7.2 No person shall deposit or cause to be deposited any material at the Leaf
BY-LAW NO. 2005- 151 Page 5
and Yard Waste Composting Site other than those materials specified in
Schedule ‘H’ Leaf and Yard Waste Composting Program.
7.3 No person shall deposit any material at the Leaf and Yard Waste
Composting Site unless the material originates within the City of Owen
Sound or is specifically authorized to do so by the Environmental
Superintendent or his designate.
7.4 No person shall remove any material from the Leaf and Yard Waste
Composting Site unless the person is a resident or registered City
property owner or is specifically authorized to do so by the
Environmental Superintendent or his designate.
8. HOUSEHOLD HAZARDOUS WASTE PROGRAM
8.1 No person shall place any Household Hazardous Waste at any location
within the City except in a location and in a manner as prescribed by
Schedule ‘I’ Household Hazardous Waste Program.
8.2 No person shall deposit or cause to be deposited any material at the
Household Hazardous Waste Site other than those materials listed in
Schedule ‘I’ Household Hazardous Waste Program in the manner and on
the dates prescribed by Schedule ‘I’ Household Hazardous Waste
Program and Schedule ‘D’ Waste Management Collection Schedule.
9. GOODS EXCHANGE DAY PROGRAM
9.1 No person shall place material at the curb for Goods Exchange Day or
collect material placed out for Goods Exchange Day except in accordance
with the regulations prescribed in Schedule ‘K’ Goods Exchange Day
Program.
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10. BACKYARD COMPOSTER PROGRAM
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10.1 No person shall purchase or maintain a Backyard Composter except in
accordance with Schedule ‘L’ Backyard Composter Program.
10.2 No person shall purchase or use a Kitchen Compost Container except in
accordance with Schedule ‘L’ Backyard Composter Program.
Amended by By-law No. 2017-175
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10.5 WASTE RECEPTACLES ON PUBLIC PROPERTY
10.5.1 No person shall deposit, or permit to be deposited, Household Waste
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into a garbage or recycling receptacle that is located on Public Property
for the purpose of collecting garbage or recyclables generated on Public
Property.
10.5.2 Household Waste shall include Disposable Waste Materials, Recyclable
Materials, Recyclable Electronics, Leaf & Yard Waste, Prohibited Waste
and Household Hazardous Waste which originates from Domestic
premises.
10.5.3 Public Property means any property, which is owned or leased by the
City, or property of a local board.
11. SCHEDULES
11.1 The following Schedules attached hereto shall form a part of this By-law:
Schedule ‘A’ Regulations
Part 1: Collection
Part 2: Downtown Collection Area
Part 3: Transfer Station Disposal
Schedule ‘B’ Acceptable Recyclable Materials
Part 1: Curbside Blue Box Sorting Guide
Part 2: Recycling Roll-out Cart Sorting Guide
Part 3: Recycling Drop-off Centre
Part 4: Corrugated Cardboard
Schedule ‘C’ Waste Container Requirements
Schedule ‘D’ Waste Management Collection Schedule
BY-LAW NO. 2005- 151 Page 6
Schedule ‘E’ Downtown Collection Area and Industrial Park Maps
Schedule ‘F’ Prohibited Waste Materials
Schedule ‘G’ Garbage Bag Tag Program
Form 1: Multi-Unit Residential Bag Tag Agreement
Form 2: Commercial/Institutional Bag Tag Agreement
Form 3: Vendor Distribution Agreement
Schedule ‘H’ Leaf and Yard Waste Composting Program
Schedule ‘I’ Household Hazardous Waste Program
Schedule ‘J’ Electronics Recycling Program
Schedule ‘K’ Goods Exchange Day Program
Schedule ‘L’ Backyard Composter Program
12. DEFINITIONS AND INTERPRETATIONS
12.1 For the purposes of this By-law, the definitions and interpretations given
in this By-law shall govern. In this By-law, `shall' is mandatory; words
in the singular include the plural; words in the plural include the singular;
words used in the masculine gender include the feminine.
13. HEADINGS NOT PART OF BY-LAW
13.1 The headings in the body of this By-law form no part of the By-law but
are inserted for convenience of reference only.
14. ENFORCEMENT AND PENALTY
14.1
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This By-law shall be enforced by the Enforcing Officers as defined herein.
For the purposes of enforcing the provisions of this By-law, Enforcing
Officers may inspect garbage Waste Material placed on public property.
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14.2 Any person who contravenes the provisions of this By-law is guilty of an
offence and upon conviction therefore is subject to the penalty set out
in the Provincial Offences Act.
14.3 Any person who contravenes any provision of this By-law is guilty of an
offence under the Provincial Offences Act.
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14.4 In addition to prosecution under this By-law, the operating authority
may prosecute violators of this By-law for trespassing or exercise any
other statutory or common law rights.
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14.5 Any Waste Material placed for collection in the Downtown Collection Area,
on a day or at a time other than the approved days and times listed in
Schedule ‘A’ and on the Waste Management Calendar may, without notice,
be removed and disposed of at any time by City staff.
14.6 Any Waste Material placed for collection outside of the Downtown
Collection Area, on a day or at a time other than the days and times listed
in Schedule ‘A’ and on the Waste Management Calendar may, upon notice
to the owner of the property adjacent to the Waste Material, be removed
and disposed of by City staff.
14.7 On the day of collection, any Waste Material placed for collection without
an Owen Sound Garbage Bag Tag or otherwise disposed of contrary to
any provision of this by-law may be tagged as un-collectable by Waste
Collection Staff.
14.8 On the day of collection, the owner of the property adjacent to any Waste
Material that has been tagged as un-collectable, or that was otherwise not
collected shall remove the Waste Material from City property in
accordance with Schedule ‘A’ section 1.6.3 or 2.1.
14.9 Where an owner fails to remove uncollected waste from City property in
accordance with section 14.8, the City may, without notice, remove and
dispose of any waste.
BY-LAW NO. 2005- 151 Page 7
14.10 The owner of the property adjacent to any Waste Material removed by
City staff shall be liable for the total expense incurred for the removal of
the waste at the rate set by the City as described in the City’s Fees and
Charges By-law, as amended.
14.11 Where an invoice is issued, the person issuing the invoice will advise the
owner of the option to appeal the invoice and provide further information
on the process in effect at the time.
14.12 The owner of the property to which an invoice has been issued may, within
14 days after service of the invoice, appeal the invoice to the By-law
Enforcement Supervisor or their delegate.
14.13 On an appeal the By-law Enforcement Supervisor or their delegate may
confirm or rescind the invoice. The Supervisor or their designate shall only
rescind the invoice if the owner proves, on a balance of probabilities, that
the waste material described in the invoice:
a) Did not originate from the property of the owner; and
b) Was not placed or permitted to be placed by the owner, any occupant,
or any guest of the owner or occupant.
15. FEES
15.1 All fees referenced in this By-Law may be found in the By-law to
establish fees relating to Waste collection and Disposal for the City of
Owen Sound.
16. NUMERICAL VALUES
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16.1 All numerical values in this By-law are provided in metric form. In
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addition, imperial measure has been included as a reference, but only
the metric value will constitute the legal value when interpreting the
provisions of the By-law.
17. TERMS SEVERABLE
17.1 The terms and provisions of this By-Law shall be severable and should
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any term or provision be found by a court of competent jurisdiction to
be legally unenforceable, inoperative or invalid, the remainder of this
By-Law shall continue to be in full force and effect.
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18. BY-LAWS REPEALED
18.1 By-law Numbers 1993-082, 1993-123, 1993-141, 1993-165, 1994-028,
1994-088, 1994-184, 1995-020, 1996-041,1996-113, 1997-076, 1999-
089, 1999-169, 2000-045, 2002-012, 2002-045, 2004-032, 2004-038,
2004-048, 2004-049, and 2004-061, 2004-096, 2004-169 are hereby
repealed.
19. EFFECTIVE DATE
19.1 This By-law shall come into full force and effect upon the final passing
thereof and receipt of approval of short form wording under the
Provincial Offences Act.
FINALLY PASSED AND ENACTED this 8th day of August, 2005.
Signature on File
Mayor
Signature on File
Clerk
BY-LAW NO. 2005- 151 Page 8
REGULATIONS
SCHEDULE ‘A’
To Waste Management By-law No. 2005-151
1. COLLECTION
Amended by By-law No. 2009-110
1.1. Collection of acceptable Disposable Waste Material, to a maximum of four
garbage containers every other week, shall be made from all domestic and
commercial premises with the exception of the Downtown Collection Area
where a maximum of three garbage containers will be collected each week.
1.2. Not included in the container limits described in Schedule ‘A’ Section 1.1 are
the Blue Box and Corrugated Cardboard set-outs as described in Schedule ‘B’
Acceptable Recyclable Materials.
1.3. No person shall place more than the maximum number of garbage containers
as specified herein for collection without the approval of the City.
Amended by By-law No. 2009-110
1.4. The removal and proper disposal of any garbage containers over and above
the four containers to be collected by the City once every other week (three
containers once per week in the Downtown Collection Area) shall be the
responsibility of the Owner.
1.5. Disposable Waste Material shall be drained and placed in a Garbage Container
as prescribed in Schedule ‘C’ Waste Container Requirements. No ashes other
than cold ashes shall be placed out for pick up.
1.6.
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Disposable Waste Materials, Garbage Containers, Blue Boxes and Recycling
Roll-out Carts shall be kept on the premises, and;
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1.6.1. No person shall place Disposable Waste, Garbage Containers, Blue Boxes
or Roll-out Recycling Carts at any location other than at the curb directly
adjacent to their premises.
1.6.2. No person shall place Disposable Waste Materials or Recyclable Materials
in the location specified in Paragraph 1.6.1 of this Schedule except during
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the times specified in Paragraphs 1.6.3, 2.1 and 2.2 of this Schedule.
1.6.3. With the exception of the Downtown Collection Area, All Disposable Waste
Materials shall be set out by 8:00 am the day of collection and not before
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4:00 pm the previous evening. All empty containers or uncollected waste
shall be removed by the Owner by 8:00 pm on the collection day.
1.6.4. Notwithstanding Paragraph 1.6.1 No person shall place Disposable Waste
Material, Garbage Container, Blue Box or Recycling Roll-out Cart at the
curb or on the boulevard or lawn adjacent to any premises without the
express permission of the owner of that premises.
1.6.5. No person shall allow empty Garbage Container, Blue Box or Recycling
Roll-out Cart not collected by the City to remain in the location specified
in this By-law after 8:00 p.m. on the day specified in this By-law for
collection.
1.6.6. Every property owner shall ensure every Garbage Container, Blue Box, or
Recycling Roll-out Cart at the curb or on the boulevard or lawn adjacent
to any premises is removed from that location no later than 8:00 p.m. on
the day specified
1.7. In all apartment complexes and commercial premises including restaurants,
grocery stores, fruit and vegetable stores, butcher shops, refreshment
stands, flour and feed stores or in any premises where it is necessary to
accumulate disposable waste materials in large amounts, the same shall be
placed in containers and the contents shall be stored in a garbage room or
bin so constructed that the same prevents the entrance of flies, rats and other
vermin, and the said room or bin shall be maintained in a sanitary condition
at all times.
1.8. Occupants and/or owners of premises must take reasonable care to prevent
freezing of the contents of garbage containers.
BY-LAW NO. 2005- 151 Page 9
1.9. Occupants and/or owners of premises shall place Garbage Container and Blue
Boxes out at the curb in such a way that they are not obscured by snow
banks, vegetation or other obstruction.
1.10. Occupants and/or owners of premises shall not place Garbage Container and
Blue Boxes on top of snow banks or any other location that cannot be easily
accessed from the street.
1.11. Employees and agents of the City engaged in waste and recyclables collection
shall be provided with suitable tools and shall gather up and remove any of
the contents of the garbage container which may be spilled in handling. The
said employees and agents shall replace the container as nearly as possible
in the same location in which they were placed by occupants and/or owners
of premises for pick up purposes.
1.12. Employees or agents of the City engaged in the collection of Disposable Waste
Material or Recyclable Materials shall not enter private property to collect
acceptable Disposable Waste Material or Recyclable Materials.
1.13. Notwithstanding anything to the contrary herein, no material which is highly
combustible waste shall be collected by the City.
1.14. Highly combustible waste shall include but not be limited to; gasoline, oil, or
other combustible liquid, or materials soaked with any of the same.
1.15. No Person shall pick over, interfere with, disturb, remove or scatter any
Disposable Waste Materials, Garbage Container, Blue Box or Recycling Roll-
out Cart placed for removal in accordance with this By-law, whether the same
is contained in a Garbage Container or otherwise, unless the person is a
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representative of the City authorized for Disposable Waste Materials or
Recyclable Materials collection, or a person authorized by the owner or
occupant to remove the disposable waste materials of the said owner or
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occupant.
1.16. All Leaf and Yard Waste, Brush, Branches and Logs shall be disposed of at
the City of Owen Sound Compost Site.
1.17. All Lumber that is not otherwise recycled shall be disposed of in the
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designated area at the Transfer Station.
1.18. All Recyclable Material (as defined by Schedule 'B' Acceptable Recyclable
Materials) must be disposed of using the curbside recycling programs
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available to residents and businesses in the City of Owen Sound or at an
appropriate recycling depot.
2. DOWNTOWN COLLECTION AREA
2.1. All Disposable Waste Materials from commercial and domestic premises
located in the Downtown Collection Area shall be placed at the curbside for
collection before 7:00 am on Wednesday morning and not before 4:00 pm
the previous day and packaged in accordance with Schedule ‘C’, Waste
Container Requirements. All empty containers or uncollected waste shall be
removed by the Owner by 8:00 pm on the collection day.
2.2. All Recyclable Materials with the exception of Corrugated Cardboard from
commercial and domestic premises located in the Downtown Collection Area
shall be placed at the curb-side for collection before 7:30 am on the day
designated on Schedule ‘C’ Waste Collection Calendar and not before 4:00
pm the previous day and packaged in accordance with Schedule ‘B’, Part 1,
Curbside Blue Box Sorting Guide.
2.3. All Corrugated Cardboard from commercial and domestic premises located in
the Downtown Collection Area shall be placed at the curb-side for collection
each Wednesday morning before 7:30 am, not before 4:00 pm the previous
day and packaged in accordance with Schedule ‘B’, Acceptable Recyclable
Materials, Part 4, Curbside Corrugated Cardboard Collection.
2.4. Recycling Roll-out Carts shall be placed out at the curb on the date arranged
with the City’s Recycling Contractor before 7:30 am in the Downtown
Collection Area in the manner prescribed in Schedule ‘B’ Acceptable
BY-LAW NO. 2005- 151 Page 10
Recyclable Materials, Part 2, Recycling Roll-out Cart Sorting Guide.
3. TRANSFER STATION DISPOSAL
3.1. No person shall dump Disposable Waste Materials in any area of the site
unless expressly authorized to do so by the operating authority with the
exception of:
3.1.1. Disposable Waste Material in the Disposable Waste Bins or
Transfer Station Building.
3.1.2. Recyclable Materials in the Recycling Bins.
3.1.3. Recyclable Drywall in the Drywall Bin.
3.1.4. Recyclable Asphalt Shingles in the Shingles Bin.
3.1.5. Corrugated Cardboard in the Cardboard Bin.
3.1.6. Polystyrene and Styrofoam in the Styrofoam Bin.
3.1.7. Metal products in a scrap metal bin.
3.1.8. Motor vehicle tires in the tire bunker.
3.1.9. Appliances containing chlorofluorocarbon (CFC) refrigerants in the
refrigerator bunker.
3.2. No person shall enter the Transfer Station hauling disposable waste materials
in a truck or trailer unless the load is completely enclosed or equipped with a
suitable covering or otherwise secured to prevent any of the load from leaving
the vehicle prior to dumping in the permitted area.
3.3.
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Young children and pets must remain in vehicles while on the site.
3.4. No person shall carry on scavenging at the site.
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3.5. Any person delivering a load of disposable waste materials with more than
five percent (5%) but less than ten percent (10%) of Prohibited Waste
Materials as defined by Schedule ‘F’ Prohibited Waste Materials to the Transfer
Station Building or Disposable Waste Material Bin shall be issued a notice on
the first occasion and shall be subject to a surcharge levied by the Transfer
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Station operator for each subsequent occurrence of similar magnitude
3.6. Any person delivering a load of disposable waste materials with more than
ten percent (10%) of Prohibited Waste Materials as defined by Schedule ‘F’
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Prohibited Waste Materials to the Transfer Station Building or Disposable
Waste Material Bin shall be issued a notice on the first occasion and shall be
subject to a surcharge levied by the Transfer Station operator for each
subsequent occurrence of similar magnitude.
3.7. The percentage of Prohibited Materials present in any given load of disposable
waste materials shall be visually determined by the Transfer Station operator
and/or Enforcing Officers and their decision shall be deemed final.
3.8. No person shall bring to the Transfer Station for disposal, any disposable
waste materials which are not deemed acceptable at this site in accordance
with the Certificate of Approval issued by the Ministry of Environment or
other authorized Provincial Agency.
3.9. In cases where the type of disposable waste materials to be deposited at the
site is questioned, the Transfer Station operator and/or Enforcing Officer shall
be the final authority and their decision shall be deemed final.
3.10. Any appliance that contains or did contain a refrigerant (including but not
limited to: refrigerators, freezer, beverage coolers, dehumidifiers and air
conditions) must be certified empty by a technician holding a valid “Ontario
Ozone Depletion Prevention” card prior to entering the site, or the person
delivering the appliance must pay applicable fee for draining the refrigerant
from the appliance as set by the Transfer Station operator.
BY-LAW NO. 2005- 151 Page 11
ACCEPTABLE RECYCLABLE MATERIALS
SCHEDULE ‘B’
To Waste Management By-law No. 2005-151
1. ACCEPTABLE CURBSIDE BLUE BOX MATERIALS
1.1. Acceptable Curbside Blue Box Materials are limited to:
1.1.1. Newspaper, inserts and flyers, fine paper including office paper,
construction paper and envelopes without plastic windows.
1.1.2. Glossy magazines and catalogues, telephone directories and paperback
books.
1.1.3. Boxboard including wax and plastic coated boxboard and polycoat
containers such as drinking boxes.
1.1.4. Aluminium and steel food and beverage cans that have been rinsed.
1.1.5. Clean Aluminium pie plates and foil.
1.1.6. Bottles, jars and glass beverage containers excluding drinking glasses,
tumblers and cups.
1.1.7. PETE #1 plastic scoops, beverage and food containers.
1.1.8. Clean plastic containers (excluding 20 litre (5 gallon) pails and motor oil
containers) marked as being manufactured from HDPE #2, V or PVC #3,
LDPE #4, PP #5, and Other #7.
1.1.9. Empty steel paint cans with the lids removed for inspection and empty
1.1.10.
aerosol cans.
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Clean metal pots, pans and kitchen utensils without plastic handles and
smaller than 46 cm (18 inches) in any dimension.
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1.2. All Blue Box Materials shall be placed at the curb in the manner illustrated on
the following Blue Box Sorting Guide:
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2. RECYCLING DROP OFF CENTRE
2.1. Recyclable Materials accepted at the Recycling Drop-off Centre are limited to:
2.1.1. Newspaper, inserts and flyers, fine paper including office paper,
construction paper and envelopes without plastic windows.
2.1.2. Glossy magazines and catalogues, telephone directories and paperback
books.
2.1.3. Boxboard including wax and plastic coated boxboard and polycoat
containers such as drinking boxes.
2.1.4. Aluminium and steel food and beverage cans that have been rinsed.
2.1.5. Clean Aluminium pie plates and foil.
2.1.6. Bottles, jars and glass beverage containers excluding drinking glasses,
tumblers and cups.
2.1.7. PETE #1 plastic scoops, beverage and food containers.
2.1.8. Clean plastic containers (excluding 20 litre (5 gallon) pails and motor oil
containers) marked as being manufactured from HDPE #2, V or PVC #3,
LDPE #4, PP #5, and Other #7.
2.1.9. Empty steel paint cans with the lids removed for inspection and empty
aerosol cans
BY-LAW NO. 2005- 151 Page 13
2.1.10. Clean metal pots, pans and kitchen utensils without plastic handles and
smaller than 12 inches in any dimension.
2.1.11. Clean Styrofoam and Polystyrene #6 plastics without cardboard or any
other material attached.
2.1.12. Corrugated Cardboard.
2.1.13. Recyclable Drywall shall be limited to gypsum wall board sheets and
parts thereof generated by construction, demolition and renovation
projects. Recyclable Drywall may be painted but must be separated
from other construction and demolition materials.
2.1.14. Recyclable Shingles separated from other construction and demolition
materials.
2.1.15. Scrap Metal and White Goods.
2.1.16. Motor vehicle tires.
2.1.17. Appliances containing chlorofluorocarbon (CFC) refrigerants.
2.2. All Recyclable Material delivered to the Recycling Drop-off Centre shall be
free of contaminants and shall be deposited in the appropriate container.
3. RECYCLING ROLL-OUT CARTS
3.1. Recyclable Materials shall be placed in the appropriate Recycling Roll-out
Cart as illustrated below with the exception of single carts placed in Public
Access Areas in which metal, plastic and glass beverage containers may be
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4. CORRUGATED CARDBOARD
4.1. All recyclable Corrugated Cardboard placed at the curb for pick-up shall be
broken down and tied in bundles or tightly packed into a recyclable
cardboard container not exceeding 1 metre in any dimension or 18
kilograms (40 pounds) in weight. Recyclable cardboard will not be picked
up as refuse by City garbage crews.
4.2. Corrugated Cardboard shall not be contaminated by other materials such
as Styrofoam packing materials.
4.3. Corrugated Cardboard delivered to the Recycling Drop-off Centre shall be
flattened and placed in the appropriate container.
BY-LAW NO. 2005- 151 Page 14
RECYCLING AND WASTE CONTAINER REQUIREMENTS
SCHEDULE ‘C’
To Waste Management By-law No. 2005-151
1. BLUE BOXES
1.1. Blue Boxes sold by the City or other plastic containers of a similar size,
dimensions (35cm x 50cm x 30 cm deep), weight and strength are the only
acceptable containers for placing cans, plastic and glass bottles at curb side
for collection, except in the case of apartment buildings, businesses and
institutions using Recycling Roll-out Carts.
1.2. The City shall not collect cans, plastic and glass bottles from bags or garbage
containers.
1.3. Paper and Boxboard shall be placed out in paper or plastic shopping bags as
illustrated in Schedule ‘B’ Acceptable Recyclable Materials Part 1: Curbside
Blue Box Sorting Guide.
1.4. Recyclable materials shall be placed at the curb in accordance with Schedule
“B”, Part 1, Acceptable Curbside Blue Box Materials, as amended from time
to time. Any material left behind in the Blue Box by the City shall be
removed by the Owner and sorted accordingly or disposed as waste if it is
not a Recyclable Material.
1.5. Blue Boxes are sold by the City for the fee described in the By-law to
establish fees relating to Waste Collection and Disposal. Blue Boxes shall
only be sold for use as containers for collecting recyclable materials for set
out at the curb within the City.
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2. MINI BLUE BOXES
2.1. Mini Blue Boxes (25 x 35 x 20 cm deep) shall be distributed free of charge
by the City to apartment building owners using Recycling Roll-out Carts.
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2.2. Mini Blue Boxes for use in commercial, institutional or industrial premises
shall be sold by the City for the fee described in the Waste Management
Fees By-law. Mini Blue Boxes shall only be sold for use as containers for
collecting recyclable materials.
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3. ROLL-OUT RECYCLING CARTS
3.1. Recycling Roll-out Carts distributed free of charge to apartment buildings
or commercial or institutional premises remain the property of the City
and shall only be used for their intended purpose.
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3.2. The distribution of Recycling Roll-out Carts to apartment buildings under
30 units and to commercial and institutional premises is at the discretion
of the Environmental Superintendent or his designate.
4. GARBAGE BAG
4.1. For the purposes of this By-law a Garbage Bag shall mean a garbage bag
manufactured for the use of garbage disposal having a minimum size of
66 cm x 92 cm (26 x 36 inches) and a maximum size of 89 cm x 127 cm
(35 x 50 inches).
4.2. No garbage bag shall be set out for collection if it weighs over 18 kg. (40
pounds).
5. GARBAGE CONTAINER
5.1. For the purpose of this By-Law a Garbage Container shall mean a Garbage
Bag or a rigid plastic or metal pail with a waterproof lid and a maximum
capacity of 136 litres (30 Imperial gallons) and a minimum capacity of 32
litres (7 Imperial gallons).
5.2. A Garbage Container shall not be larger in diameter at the bottom than at
the top of the container.
5.3. The lid of a Garbage Container shall not be permanently attached to the
Garbage Container in any way.
5.4. No Garbage Container shall be set out for collection if it weighs over 18
kg. (40 pounds).
BY-LAW NO. 2005- 151 Page 15
6. CONTAINER LIMITS
Amended by By-law No. 2009-110
6.1. No more than four (4) Garbage Bags or Containers shall be set out for
collection every other week from any occupied premise (three per week in
the Downtown Collection Area as defined by Schedule ‘E’.
6.2. Any Garbage Bags or Containers in excess of the four permitted
containers (three in the Downtown Collection Area) shall be tagged and
left behind by City staff. It is the responsibility of the Owner to dispose of
the excess waste accordingly.
7. REQUIREMENT FOR A BAG TAG
7.1. No person shall set out a Garbage Bag or Container, shall be set out or
permit a Garbage Bag or Container to be set out for collection by City
staff unless it has an Owen Sound Garbage Bag Tag attached in the
manner described in Schedule ‘G’ Garbage Bag Tag Program.
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BY-LAW NO. 2005- 151 Page 16
WASTE MANAGEMENT COLLECTION CONTAINER
SCHEDULE ‘D’
To Waste Management By-law No. 2005-151
Amended by By-law 2010-110
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BY-LAW NO. 2005- 151 Page 17
Amended by By-law 2010-110
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BY-LAW NO. 2005- 151 Page 18
Amended by By-law 2010-110
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BY-LAW NO. 2005- 151 Page 19
Amended by By-law 2010-110
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BY-LAW NO. 2005- 151 Page 20
DOWNTOWN COLLECTION AREA AND INDUSTRIAL PARK MAPS
SCHEDULE ‘E’
To Waste Management By-law No. 2005-151
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BY-LAW NO. 2005- 151 Page 21
DOWNTOWN COLLECTION AREA AND INDUSTRIAL PARK MAPS
SCHEDULE ‘E’
To Waste Management By-law No. 2005-151
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BY-LAW NO. 2005- 151 Page 22
PROHIBITED WASTE MATERIALS
SCHEDULE ‘F’
To Waste Management By-law No. 2005-151
1. GENERAL PROHIBITIONS
1.1. Recyclable Electronics as defined by Schedule 'J' Electronics Recycling
Program, shall not be placed out for disposal as Disposable Waste at the
curbside or at the Transfer Station but may be disposed of at the Recyclable
Electronics Depot or through appropriate private recycling programs.
1.2. Household Hazardous Waste as defined by Schedule 'I' Household Hazardous
Waste Program, shall not be placed out for disposal as Disposable Waste at
the curbside or at the Transfer Station but may be disposed of at the Household
Hazardous Waste Depot or through appropriate private recycling programs.
1.3. Recyclable Materials as defined by Schedule ‘B’ Acceptable Recyclable Materials
Part 1, Curbside Blue Box Sorting Guide shall not be placed out for disposal as
Disposable Waste at the curbside or at the Transfer Station but may be
recycled through the curbside Blue Box Program, Recycling Drop-off Centre or
appropriate private recycling program.
1.4. Corrugated Cardboard as defined by Schedule ‘B’ Acceptable Recyclable
Materials Part 4, Corrugated Cardboard and Drywall shall not be placed out for
disposal as Disposable Waste at the curbside or at the Transfer Station but
may be recycled through the curbside Corrugate Cardboard Collection,
Recycling Drop-off Centre or appropriate private recycling program.
1.5. Drywall as defined by Schedule ‘B’ Acceptable Recyclable Materials Part 4,
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Corrugated Cardboard and Drywall shall not be placed out for disposal as
Disposable Waste at the curbside or at the Transfer Station but may be
recycled through the Recycling Drop-off Centre or appropriate private recycling
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program.
1.6. Leaf and Yard Waste as defined by Schedule 'H’ Leaf and Yard Waste
Composting Program, shall not be placed out for disposal as Disposable Waste
at the curbside or at the Transfer Station but may be disposed of at the Leaf
and Yard Waste Composting Site or through appropriate private composting
programs.
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1.7. Brush, Branches, Logs and Stumps as defined by Schedule 'H’ Leaf and Yard
Waste Composting Program, shall not be placed out for disposal as Disposable
Waste at the curbside or at the Transfer Station but may be disposed of at the
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Leaf and Yard Waste Composting Site or through appropriate private
composting programs.
2. CURBSIDE PROHIBITION PENALTIES
2.1. Garbage Bags or Containers outside the Downtown Collection Area found by
City Waste Collection Staff to contain more than 5% (by volume) of Acceptable
Recyclable Material, Recyclable Electronics, Corrugated Cardboard, or any
amount of Household Hazardous Waste or other Prohibited Waste Material will
be tagged as un-collectable and left behind at the curb.
2.2. Garbage Bags or Containers in the Downtown Collection Area found by City
Waste Collection Staff to contain more than 5% (by volume) of Acceptable
Recyclable Material, Recyclable Electronics, Corrugated Cardboard, or any
amount of Household Hazardous Waste or other Prohibited Waste Material will
be tagged as un-collectable and inspected by By-Law Enforcement staff and
fees applied as under Section 2.3 below.
2.3. By-Law Enforcement staff may inspect Garbage Bags and Containers placed at
the curb for collection by the City. Any Garbage Bags or Containers found to
contain more than 5% (by volume) of Acceptable Recyclable Material,
Recyclable Electronics, Corrugated Cardboard, or any amount of Household
Hazardous Waste may be collected separately and further inspected to identify
the person responsible for placing the garbage at the curb. The person who
directly or by means of an agent discarded the waste shall be liable for the
total expense incurred for the removal of the waste at the rates set by the City
as described in the Waste Management Fees By-law.
BY-LAW NO. 2005- 151 Page 23
2.4. Payment shall be made within 30 days after receipt of an invoice indicating the
total expensed incurred. Requiring this payment shall not preclude any
prosecution for violation of this By-Law.
Amended by By-law No. 2010-119
2.5. Any invoices or expenses that remain unpaid for the removal of waste may be
added to the tax roll of the owner of the property where the garbage
originated, to pay and be collected in like manner as municipal taxes. Requiring
this payment shall not preclude any prosecution for violation of this By-Law.
2.6. Any challenge or appeal of invoices issued under Paragraph 2.2 shall be heard
by the Environment and Waste Advisory Committee or its successor at their
scheduled meetings. Appeals must be made in writing and be submitted to the
Director of Operations for inclusion on the Environment and Waste Advisory
Committee agenda at least 2 weeks prior to the meeting at which the appeal
is to be heard. The appellant or their representative shall have the opportunity
to make a verbal representation to the Committee at this time. The
Environment and Waste Advisory Committee has the options of upholding the
fee charged, waiving the fee, or reducing the fee based on the merits of the
appeal presented to them. The findings and recommendations of the
Environment and Waste Advisory Committee shall be referred to City Council
for approval or non-approval as part of the Committee minutes.
3. TRANSFER STATION PROHIBITIONS
3.1. No person shall dispose of the following materials as Disposable Waste at
the Transfer Station:
3.1.1. Acute hazardous waste chemical as defined in Revised Regulations of
Ontario, 1990, Regulation 347;
3.1.2.
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Medical Waste, unless that medical waste has been decontaminated or
is not required to be decontaminated but is packaged in the manner
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required under Michigan’s Part 138, Medical Waste Regulatory
Act,(MWRA) of the Public Health Code, 1978 PA 368 as amended, MCL
333.13801 to MCL 333.13831 (MWRA) and does not contravene any
Revised Regulations of Ontario 1990, Regulation 347;
3.1.3. Hazardous waste chemical as defined in Revised Regulations of Ontario,
1990, Regulation 347;
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3.1.4. Corrosive waste as defined in Revised Regulations of Ontario, 1990,
Regulation 347;
3.1.5. Hazardous industrial waste as defined in Revised Regulations of Ontario,
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1990, Regulation 347;
3.1.6. Ignitable waste as defined in Revised Regulations of Ontario, 1990,
Regulation 347;
3.1.7. PCB waste as defined in Revised Regulations of Ontario, 1990,
Regulation 362;
3.1.8. PCB waste as defined by the United States Environmental Protection
Agency in 2003 40 CFR 761, in force on October 1, 2004;
3.1.9. Radioactive waste as defined in Revised Regulations of Ontario, 1990,
Regulation 347;
3.1.10. Low-level radioactive waste as defined in Section 2 of Michigan’s Low-
Level Radioactive Waste Authority Act, 1987 PA 204, MCL 333.26202,
in force on October 1, 2004;
3.1.11. Reactive waste as defined in Revised Regulations of Ontario, 1990,
Regulation 347;
3.1.12. Severely toxic waste as defined in Revised Regulations of Ontario, 1990,
Regulation 347;
3.1.13. Leachate toxic waste as defined in Revised Regulations of Ontario, 1990,
Regulation 347;
3.1.14. Pharmaceutical waste; as defined under Michigan’s Part 111, Hazardous
Waste Management, Michigan Compiled Laws (MCL) 324.111101 et seq.
(Part 111) of Michigan’s Natural Resources and Environmental
Protection Act; 1994 PA 451, as amended, and Subtitle C of the
BY-LAW NO. 2005- 151 Page 24
Resource Conservation and Recovery Act of 1976, as amended (RCRA),
and any administrative rule or regulations promulgated pursuant to
these acts
3.1.15. Any household product, material or item labeled as “corrosive,” “toxic,”
“reactive,” “explosive,” “oxidizing,” “poisonous,” “infectious,” or
“flammable,” including but not limited to the following:
3.1.15.1. Pool or photographic chemicals;
3.1.15.2. Laundry bleach;
3.1.15.3. Drain, oven, toilet and carpet cleaning solutions;
3.1.15.4. Paint thinner and paint remover;
3.1.15.5. Rat and mouse poison
3.1.15.6. Flea collars and powders;
3.1.15.7. Insect killer;
3.1.15.8. Moth balls
3.1.15.9. Weed killers;
3.1.15.10. Fungicides;
3.1.15.11. Wood preservatives;
3.1.15.12. Oil-based and latex paints;
3.1.15.13. Engine oil;
3.1.15.14. Brake and transmission fluid;
3.1.15.15. Antifreeze;
3.1.15.16.
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Automotive batteries (including lead acid batteries);
3.1.15.17. Ni-cad rechargeable batteries
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3.1.15.18. Propane tanks;
3.1.15.19. Other gas tanks;
3.1.15.20. Aerosol containers; and
3.1.15.21. Fire extinguishers
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3.1.16. Any waste in liquid form including but not limited to swill or other organic
matter not properly drained and securely wrapped;
3.1.17. Sod, grass, grass clippings;
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3.1.18. Mixed loads of waste and recyclable material or recyclable (Blue Box)
materials that has been mixed with garbage;
3.1.19. Beverage containers, defined as an airtight metal, glass, paper or plastic
container, or a container composed of a combination of these materials,
which at the time of sale, contained 1 gallon or less of a beverage of
any kind including all non-alcohol and alcohol beverages
3.1.20. Municipal wastewater sewage sludge or any other type of industrial
sludge;
3.1.21. Incinerator ash, red ash and any other type of ash;
3.1.22. Tires
3.1.23. Leaf and yard waste as defined in Ontario Regulation 101/94;
3.1.24. Dead animals and slaughterhouse remains;
3.1.25. Discarded commercial chemical products, off-specification species,
container residues, and spill residues thereof identified and listed as
toxic hazardous wastes under Rule 225 and enumerated in the Michigan
Department of Environmental Quality Waste Management Division’s
Hazardous Waste Management Program Administrative Rules
promulgated pursuant to Part 111 of the Natural Resources and
Environmental Protection Act, 1994 PA 451, as amended, Rule 299.9226
Table 205c, in force on October 1, 2004.
BY-LAW NO. 2005- 151 Page 25
GARBAGE BAG TAG PROGRAM
SCHEDULE ‘G’
To Waste Management By-law No. 2005-151
Amended by By-law No. 2007-177
1. REQUIREMENT FOR AN OWEN SOUND GARBAGE TAG
1.1. It shall constitute an offence for a person to set out for collection any “Garbage
Bag” for collection by City garbage crews unless:
1.1.1. It has an “Owen Sound Garbage Tag” securely wrapped around the
neck of the bag.
1.1.2. The “Owen Sound Garbage Tag” is affixed in such a fashion as to be
clearly visible to collection crews.
1.1.3. The “Owen Sound Garbage Tag” has been acquired in accordance with
Section 1.3 of this Schedule.
1.2. It shall constitute an offence for a person to set out for collection any “Garbage
Container” for collection by City garbage crews unless:
1.2.1. It has an “Owen Sound Garbage Tag” affixed to the top item inside the
container.
1.2.2. The “Owen Sound Garbage Tag” is affixed in such a fashion as to be
clearly visible to collection crews upon removal of the container’s lid.
1.2.3. The “Owen Sound Garbage Tag” has been acquired in accordance with
Section 1.3 of this Schedule.
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1.3. “Owen Sound Garbage Tags” must be purchased from the City or from
designated outlets.
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1.4. It shall constitute an offense to remove an “Owen Sound Garbage Tag” from a
garbage bag or container placed at the curb for collection.
1.5. “Owen Sound Garbage Tags” shall not be usable as a substitute for payment
at the Transfer Station.
1.6. “Owen Sound Garbage Tags” shall be sold in lots of five (5) at the fee set out
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in By-Law 2005-151 Waste Management Fees, and singly at City Hall and the
Public Works Building.
2. PENALTY
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2.1. Garbage Bags or Containers outside the Downtown Collection Area not
exhibiting an “Owen Sound Garbage Tag” shall be tagged as un-collectable by
Waste Collection Staff and left behind at the curb.
2.2. Garbage Bags or Containers in the Downtown Collection Area not exhibiting an
“Owen Sound Garbage Tag” shall be tagged as un-collectable by Waste
Collection Staff and inspected by By-Law Enforcement staff. The person who
directly or by means of an agent discarded the waste shall be liable for the
total expense incurred for the removal of the waste at the rate set by the City
as described in By-Law 2005-151 Waste Management Fees.
2.3. Payment shall be made within 30 days after receipt of an invoice indicating the
total expenses incurred. Requiring this payment shall not preclude any
prosecution for violation of this By-Law.
2.4. Any invoices or expenses that remain unpaid for the removal of waste after 30
days shall be added to the tax roll of the owner of property where the garbage
originated, to pay and be collected in like manner as municipal taxes. Requiring
this payment shall not preclude any prosecution for violation of this By-Law.
2.5. Any challenge or appeal of invoices issued under Paragraph 2.2, shall be heard
by the appropriate Committee as designated by City Council or its successor at
their scheduled meetings. Appeals must be made in writing and be submitted to
the Director of Operations for inclusion on the agenda of the appropriate
Committee as designated by City Council at least 2 weeks prior to the meeting
at which the appeal is to be heard. The appellant or the representative shall
have the opportunity to make a verbal representation to the Committee at this
time. The appropriate Committee as designated by City Council has the options
BY-LAW NO. 2005- 151 Page 26
of upholding the fee charged, waiving the fee, or reducing the fee based on the
merits of the appeal presented to them. The findings and recommendations of
the of appropriate Committee as designated by City Council shall be referred to
City Council for approval or non-approval as part of the Committee minutes.
3. BAG TAG RETAILERS
3.1. Bag Tags shall only be distributed by selected retailers that have signed Form
1 of this Schedule, Vendor Distribution Agreement. Commission shall be paid
at a rate of 2% plus GST.
3.2. Retailers that fail to meet the requirements of the Agreement shall forfeit their
right to be Bag Tag Distributors and must pay any outstanding debt for Bag
Tags supplied to the City.
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BY-LAW NO. 2005- 151 Page 27
VENDOR DISTRIBUTION AGREEMENT
FORM 1 - SCHEDULE ‘G’ GARBAGE BAG TAG PROGRAM
Waste Management By-law No. 2005-151
THE CORPORATION OF THE CITY OF OWEN SOUND
(hereinafter called the “CITY”)
and
carrying on business as
(hereinafter called the “VENDOR”)
VENDOR DISTRIBUTION AGREEMENT
This agreement dated at Owen Sound this day of 20 .
1. The VENDOR agrees to participate as a retailer in the User Pay Garbage
Program, commonly referred to as garbage bag tags.
2. The CITY shall enter into an agreement for the distribution and
administration of the User Pay Garbage Program with the VENDOR.
3. The CITY shall deliver a continuous supply of garbage bag tags to the
VENDOR, upon notice of not less than 5 business days. The garbage bag tags
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shall be supplied to the VENDOR in lots of not less than 500 tags at a cost of
$1.9572 each and resold for $2.00 each.
4. By signing this agreement, the VENDOR acknowledges receipt of ________
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tags and promises to pay in full the cost of ________ tags upon receipt of
the next lot of garbage bag tags. An invoice for the previous lot shall
accompany every subsequent delivery of tags.
5. The CITY will supply VENDORS with a window sign to notify the public that
garbage bag tags are sold on the premises.
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6. Discounted tags will only be sold to approved VENDORS.
7. Approved VENDORS may redeem unsold tags in quantities of 25 or more,
accompanied by a CITY receipt bearing the corresponding garbage bag tag
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numbers.
8. The CITY reserves the right to increase the price of the garbage bag tags
without notice, and to restrict the number of tags issued to any VENDOR.
9. The VENDOR agrees to abide by all covenants and rules of this agreement.
The CITY shall have at it’s disposal all remedies in the case of breach of this
agreement.
10. The CITY may invoke Rules and Regulations from time to time if necessary in
the administration of this agreement at its discretion.
11. The CITY may terminate this agreement upon notice upon 48 hours notice to
the registered VENDOR.
12. The VENDOR may terminate this agreement upon 48 hours written notice to
the CITY. All outstanding debts for garbage bag tags supplied to the VENDOR
shall be paid in full upon termination of the agreement or unsold garbage bag
tags returned to the CITY.
13. In the event that a paragraph or portion of any paragraph of this agreement
shall be invalid or unenforceable as determined by a Court of Competent
jurisdiction, then such paragraph or portion thereof shall be severed from the
rest of the agreement which shall be valid and enforceable to the fullest
extent permitted by law.
14. Everything in this agreement shall extend to and be binding on the
respective heirs, executors, administrators, successors and permitted assigns
of each party hereto.
BY-LAW NO. 2005- 151 Page 28
15. The provisions of this agreement shall be read with all grammatical gender
changes necessary. All covenants being contained herein shall be deemed
joint and severable.
16. The CITY shall not in any event be whatsoever liable or responsible for any
damages or losses alleged by the VENDOR, due to the sale of these garbage
bag tags.
IN WITNESS WHEREOF the parties hereto have executed these presents.
SIGNED THIS DAY OF 20
THE CORPORATION OF THE CITY OF OWEN SOUND
808 2nd Avenue East
Owen Sound, Ontario
N4K 2H4
Vendors Name and Signature:
Vendor Operating Name:
Vendor Address: T
Vendor Telephone # Vendor Fax #
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(Outstanding invoices paid and unsold tags redeemed upon termination)
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BY-LAW NO. 2005- 151 Page 29
LEAF AND YARD WASTE COMPOSTING PROGRAM
SCHEDULE ‘H’
To Waste Management By-law No. 2005-151
1. DEFINITIONS:
1.1. Leaf & Yard Waste shall be defined as leaves and plant material
produced on lawns and gardens excluding kitchen waste and brush,
branches, logs and stumps.
1.2. Brush, Branches, Logs and Stumps shall be defined as the remains of
woody plants, trees and shrubs and shall include logs and stumps to 15
cm (6 inches) in diameter and free of soil and rocks. (Amended by By-law
No. 2023-034)
1.3. Sod shall be defined as the grass mat and attached topsoil removed from
the upper 5 cm (2 inches) of domestic lawns.
2. GENERAL
2.1. No person shall deposit Leaf and Yard Waste at the Leaf and Yard Waste
Composting Site except in the designated Leaf and Yard Waste pile.
2.2. No person shall deposit Brush, Branches, Logs and Stumps at the Leaf
and Yard Waste Composting Site except in the designated Brush pile.
2.3. No person shall deposit Sod at the Leaf and Yard Waste Composting Site
except in the designated Sod pile.
2.4. No person other than City staff shall load finished compost or wood chips
by mechanical means.
2.5.
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No person shall leave behind any container other than a Paper bag
intended for the collection of Leaf and Yard Waste.
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2.6. No person shall deposit Leaf and Yard Waste or Brush, Branches, Logs
and Stumps that contains foreign material or litter.
2.7. All persons shall obey all signs posted at the Leaf and Yard Waste
Composting Site.
2.8. No person shall deposit or cause to be deposited disposable waste
materials or any materials other than Leaf and Yard Waste and Brush,
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Branches, Logs and Stumps at the Leaf and Yard Waste Composting Site.
3. COMMERCIAL USE
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Repealed by By-law No. 2023-034.
4. NON-CITY USE OF LEAF AND YARD WASTE SITE
4.1. No person from outside the City shall deposit any material at the Leaf and
Yard Waste Composting Site unless their originating municipality has
entered into a cost-sharing agreement with the City.
4.2. No person from outside the City shall take compost or mulch from the
Leaf and Yard Waste Composting Site unless their originating municipality
has entered into a cost-sharing agreement with the City.
BY-LAW NO. 2005- 151 Page 30
HOUSEHOLD HAZARDOUS WASTE PROGRAM
SCHEDULE ‘I’
To Waste Management By-law No. 2005-151
1. GENERAL
1.1. No hazardous waste originating from Industrial, Commercial, Agricultural or
Institutional premises shall be received at the Household Hazardous Waste
Depot.
1.2. Only waste from residents of the City and municipalities participating under
contract with the City shall be received at the Household Hazardous Waste
Depot.
1.3. No person shall deliver Household Hazardous Waste to the Household
Hazardous Waste Depot unless they produce a valid Ontario Driver’s License
as proof of residence in the City or a participating municipality.
1.4. Any waste that is not acceptable at the Household Hazardous Waste Depot
because it is not an acceptable waste, not a hazardous waste, does not
originate from a household, or does not originate within the City or a
participating municipality shall be removed by the person delivering the
waste.
1.5. All persons shall obey all signs and directions from staff at the Household
Hazardous Waste Depot.
1.6. No person shall deliver any material to the Household Hazardous Waste
Depot except during the hours of 9:00 am and 3:00 pm on the days
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designated as Household Hazardous Waste Days on the Waste
Management Calendar each year.
1.7. All sharps must be packaged in a puncture proof container and must be
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placed into the City container by the person delivering them to the
Household Hazardous Waste Depot
2. DEFINITION
2.1. Household Hazardous Waste shall be defined as those materials listed
below:
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PHARMACEUTICALS:
• Prescription and non-prescription medicines in the form of pills or liquids
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• Cough Syrups
• Inhalers
• Veterinary Drugs
PAINT
• Latex Paint
• Oil-based Paint
• Craft & Specialty Paints
AEROSOL CANS CONTAINING AND ANY SUBSTANCE INCLUDING:
• Paint, cleaners and polishes
PROPANE AND BUTANE CYLINDERS
PESTICIDES
• ALL Herbicides and Insecticides including:
o 2-4D
o DDT
o Black-Leaf 40
o Sevin
o Diazinon
o Malathion
o Pesticide Aerosols (eg. Raid, Off etc)
o Weed Killers
o Round Up
BY-LAW NO. 2005- 151 Page 31
o Safer’s Soap
OXIDIZERS
• Fertilzers
• Plant Food
• Weed and Feed
• All Nitrates
• Bleach
• Hydrogen Peroxide
• Pool Chlorine
• Sodium hypochlorite
• Pool Chemical pH Down
• Pool chemical pH Up
• Pool Shock
ACIDS
• Formulations containing, or pure compounds of:
o Sulphuric Acid
o Hydrochloric Acid
o Phosphoric Acid (Rust Remover)
o Nitric Acid
o Oxalic Acid (Deck Wash)
o Muriatic Acid
o Acetic Acid
o Boric Acid
o Photographic Stop Bath
o Saniflush
o
o
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Sodium Bisulphate
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CAUSTICS
• Formulations containing, or pure compounds of:
o Sodium Hydroxide
o Potassium Hydroxide
o Sodium Metasilicate
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o Sodium Silicate
o TSP
o Lime
o Ammonia (Wax Stripper)
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o Ammonium Chloride
o Drano
o Mr. Muscle
o Easy-Off
o Lye
o Photo-chemicals
o Comet
o Ajax
MISCELLANEOUS HAZARDOUS MATERIALS:
• Adhesives
• Autobody Filler
• Autobody Paint
• Car Polishes, paste & liquid
• Car Waxes, paste & liquid
• Caulking
• Cements and Glues
• Driveway Sealers
• Epoxies
• Floor Paint
• Fuel, gasoline, diesel and other fuels
• Lacquer
• Liquid Plastic
• Marine Paint
• Mercury thermometers & switches
• Motor oil
• Nail Polish Remover
BY-LAW NO. 2005- 151 Page 32
• Paint Stripper
• Putty
• Resins
• Rust Paint (Tremclad)
• Shellac
• Silicone Compound
• Solvents
• Stain
• Thinners
• Transmission and Brake Fluids
• Urethane
• Varnish
BATTERIES
• Vehicle
• Motorcycle, marine or any recreational vehicle
• Dry cell flashlight
• Rechargeable
• Button
SHARPS
• Used syringes & lancets
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BY-LAW NO. 2005- 151 Page 33
ELECTRONICS RECYCLING PROGRAM
SCHEDULE ‘J’
To Waste Management By-law No. 2005-151
1. GENERAL
1.1. No person shall deposit or cause to be deposited disposable waste
materials or any materials other than Recyclable Electronics at the
Recyclable Electronics Depot.
1.2. No person from outside the City shall deposit any material at the
Recyclable Electronics Depot unless their originating municipality has
entered into a cost-sharing agreement with the City.
1.3. No person shall remove or scavenge any item or material from the
Recyclable Electronics Depot.
1.4. Any person delivering computer monitors from a commercial, industrial or
institutional premise shall pay to the City the fee described in waste
management fees By-Law. Payment is to be made at the Owen Sound
Public Works Facility.
2. DEFINITION
2.1. Recyclable Electronics shall be limited to those items listed below:
Recyclable Electronics
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• Personal computers (including keyboard and mouse)
• Computer monitors and cables
• Mini computers and components
• Mainframe computers and components
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• Printers, scanners, drives and modems
• Telephones (mobile, cellular and hardwire)
• Electronic pagers
• Fax machines
• Photocopiers and printing/plotting equipment
• Electronic calculators
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• Radio and stereo equipment excluding stand-alone speakers & cabinets
• Electronic cash registers
• Electronic games and video game consoles
• Digital cameras
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• Video Cassette Recorders (VCR’s)
• Digital Video Disc (DVD) players & recorders
• Automobile computer modules
• Software (floppy disk, CD etc)
• Motor control centers
• Navigation and control equipment
• Telecommunications equipment (switchgear, switches and relays)
• Instruments and controls (electronic recorders, meters, etc)
• Electronic relays and contactors
• Non-radioactive electronic medical equipment (diagnostic and monitoring)
BY-LAW NO. 2005- 151 Page 34
GOODS EXCHANGE DAY PROGRAM
SCHEDULE ‘K’
To Waste Management By-law No. 2005-151
1. GOODS EXCHANGE DAY REGULATIONS
1.1. No person shall place items at the curb for collection unless those items
are marked with a while plastic bag or other manner as being Goods
Exchange Day items.
1.2. No person shall collect items from the curb unless they are clearly marked
as being Goods Exchange Day items.
1.3. No person shall leave Goods Exchange Day items at the curb past 6:00
pm on Goods Exchange Day.
1.4. No person shall place Goods Exchange items out for collection at any
location except at the curb directly in front of their premises.
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BY-LAW NO. 2005- 151 Page 35
BACKYARD COMPOSTER PROGRAM
SCHEDULE ‘L’
To Waste Management By-law No. 2005-151
1. BACKYARD COMPOSTERS
1.1. Backyard Composters shall be located and maintained on the owner’s
property so as to not create a nuisance to neighbours.
1.2. Backyard Composters shall be sold by the City to City residents at the
cost described in the waste management fees By-Law.
1.3. Backyard Composters shall not be sold to non-residents.
2. KITCHEN COMPOST CONTAINERS
2.1. Kitchen Compost Containers shall be sold by the City to City residents at
the cost described in the waste management fees By-Law.
2.2. Kitchen Compost Containers shall not be sold to non-residents.
2.3. Kitchen Compost Containers shall only be purchased for their intended
use, as temporary storage of compostable organics.
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BY-LAW NO. 2005- 151 Page 36
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Attachment: Attachment 2 - Draft Set Fines - Waste Management By-law.pdf
Source: https://helpos.ca/attachments/3899da77da4a2c1198d1ffbf871c074d405f54e52bdc4deddd57a5dad1ec0a95/10-a-3-attachment-2-draft-set-fines-waste-management-by-law-pdf.pdf
CITY OF OWEN SOUND
PART I – PROVINCIAL OFFENCES ACT
By-law No. 2023-128, as amended:
Business Licensing By-law
Item COLUMN 1 COLUMN 2 COLUMN 3
Provision
Short Form Wording Creating or Set Fine
Defining Offence
1 Place Recyclable Material in improper container Section 3.1 $105.00
2 Place unacceptable material in recycling container Section 3.1 $105.00
3 Place Disposable Waste in improper container Section 4.1 $105.00
4 Place Disposable Waste in improper location Section 4.1 $105.00
5 Owner of rental property – fail to provide tenant with Waste Section 4.5 $300.00
Collection Calendar/Garbage Collection Factsheet
6 Property owner – fail to ensure waste generated on property is Section 4.7 $300.00
placed for collection according to regulations
7 Deposit Prohibited Waste Materials at the Transfer Station Section 5.1 $105.00
8 Deliver unacceptable materials to the Recycling Drop-Off Centre Section 6.1 $105.00
9 Fail to sort Acceptable Recyclable Materials in appropriate bin Section 6.1 $105.00
Item COLUMN 1 COLUMN 2 COLUMN 3
Provision
Short Form Wording Creating or Set Fine
Defining Offence
10 Non-resident of Owen Sound using Recycling Drop-off Centre Section 6.4 $105.00
11 Fail to keep leaf and yard waste on own property Section 7.1 $105.00
12 Place unacceptable material at Compost Site Section 7.2 $105.00
13 Place material at Compost Site not originating from Owen Sound Section 7.3 $105.00
14 Non-resident of Owen Sound remove material from Compost Site Section 7.4 $105.00
15 Place Household Hazardous Waste in improper location Section 8.1 $105.00
16 Place Improper Materials at Household Hazardous Waste Site Section 8.2 $105.00
Deposit Household Waste into garbage or recycling receptacle on Public
17 Section 10.5.1 $1000.00
Property
Permit Household Waste to be deposited into garbage or recycling
18 Section 10.5.1 $1000.00
receptacle on Public Property
Place more than the maximum number of garbage containers for
19 Sched. A, s. 1.3 $105.00
collection
Item COLUMN 1 COLUMN 2 COLUMN 3
Provision
Short Form Wording Creating or Set Fine
Defining Offence
Place [disposable waste materials/recyclable materials] on
20 Sched. A, s. 1.6.2 $105.00
incorrect day or at incorrect time
Place [disposable waste material/garbage container/blue
21 box/recycling roll-out cart] at the curb, boulevard or lawn Sched. A, s. 1.6.4 $105.00
adjacent to a premise without permission of owner
Pick over, interfere with, disturb, remove or scatter material
22 Sched. A, s. 1.15 $105.00
placed for removal without consent of owner
Set out garbage bag or container for collection without garbage
23 Sched. C, s. 7.1 $105.00
bag tag
Permit garbage Bag or container to be set out for collection
24 Sched. C, s. 7.1 $105.00
without garbage bag tag
NOTE: the general penalty provision for the offences listed above is section 38 of the By-law, a certified copy of which
has been filed.
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Attachment: Attachment 3 - Ontario Human Rights Commission Letter to the Town of Cobourg.pdf
Source: https://helpos.ca/attachments/82996ca9d508e9e9b4da499dabdcb0c20c1573407666dee9d37b3f4b279d57d6/10-a-4-attachment-3-ontario-human-rights-commission-letter-to-the-town-of-cobourg-pdf.pdf
Ontario Human Rights Commission Commission ontarienne des droits de la personne Français AA Emergency Care Establishment By-law (000-2024) Home > Emergency Care Establishment By-law (000-2024) Show Related Tags March 28, 2024 Mayor Lucas Cleveland Town of Cobourg 55 King Street West Cobourg, Ontario K9A 2M2 Dear Mayor Cleveland and Members of Council: Re: Emergency Care Establishment By-law (000-2024) The Ontario Human Rights Commission (OHRC) recently learned that on February 28, 2024, Cobourg's Town Council passed a by-law to license and regulate Emergency Care Establishments, which will be implemented on March 28, 2024. Ontario is facing a homelessness crisis that is leading to profound and devastating impacts on communities across Ontario. The OHRC
understands that Cobourg, like other communities, is on the front lines of this crisis and is seeking to address the need to ensure safe and sustainable housing options for its community members, including people in need of transitional or emergency housing. The OHRC recognizes that this obligation extends to all municipalities across Ontario. As a guide in fulfilling obligations under the Code, the OHRC released a statement on the need to protect and uphold the rights of people experiencing homelessness and living in temporary shelters and encampments.
The OHRC appreciates the challenge municipalities face on the ground in addressing intersecting needs related to housing and homelessness, mental health and substance use disorder, and poverty. The OHRC is concerned that Cobourg's Emergency Care Establishment By-law may impose unnecessary restrictions on emergency and transitional housing that could have a discriminatory impact on people protected under the Ontario Human Rights Code (Code). Certain people protected under the Code are more likely to require emergency and transitional housing. Those include people living with disabilities, including mental health disabilities, substance use disorder and complex trauma, people who receive public assistance, Indigenous and racialized people, 2SLGBTQ+ people, youth, and women and children fleeing domestic violence.
Over the years, the OHRC has monitored and reviewed various municipal approaches to regulating private and public housing. The goal is to ensure that practices regulating emergency shelters and transitional housing do not create barriers to housing vulnerable people. This includes “people zoning” and by-laws that indirectly make it more difficult to establish or operate such housing. As part of its monitoring, in 2013, the OHRC released Room for everyone: Human rights and rental housing licensing. The OHRC examined how licensing provisions in municipal by-laws can affect the availability of housing for certain people seeking protection under the Code. This publication gives an overview of human rights responsibilities in licensing housing and makes recommendations to help municipalities protect everyone's human rights.
Licensing by-laws, agreements or other mechanisms that regulate housing by requiring operators to follow specific standards may
contain provisions relating to health and safety standards. However, rules and requirements should be based on objective evidence that they are necessary to address legitimate health and safety concerns, and not stereotypes or discriminatory attitudes towards those living there. Rules and requirements should also be practical, narrowly tailored, and manageable.
Licensing by-laws or agreements which prevent or delay a facility from opening, cause a facility to close or create barriers for individuals accessing the shelter reduce the availability of housing and lead to homelessness, raising human rights concerns. As a result, municipalities have seen an increasing number of people relying on outdoor encampments for shelter. Courts have recognized a “right to shelter,” allowing people to shelter in encampments with insufficient low-barrier and accessible shelter beds to meet the diverse needs of the homeless population in a community.
The OHRC encourages all levels of government to work cooperatively with each other and with shelter operators to determine how best to fulfil the urgent local need for housing and shelter services while addressing legitimate health and safety concerns. This approach will help municipalities meet their legal obligations under the Code, Ontario’s Provincial Policy Statement on land use planning and the human right to adequate housing under federal and international law.
Policies and programs designed to address the needs of people experiencing homelessness should be grounded in human rights-based approaches and delivered with respect and compassion. The OHRC created a tool, the Human Rights Based Approach Framework (HRBA Framework), to help those designing policies and programs meet those standards. As the HRBA Framework outlines, a human rights-based approach requires consulting with affected stakeholders, including community agencies and current clients of transitional and emergency housing or encampment residents. The HRBA Framework can be a valuable tool to help identify essential steps in ensuring all required stakeholders inform the policy or program development process and avoid or mitigate human rights impacts.
The OHRC recognizes the importance of this matter to the Town of Cobourg and hopes that this letter and the information provided here help address this crisis. It welcomes the opportunity to discuss and provide more information about the HRBA Framework and how it can be applied to policies and programs related to emergency and transitional housing.
Sincerely,
Patricia DeGuire
Chief Commissioner
cc: Brian Ostrander, Warden
Northumberland County
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Attachment: Attachment 4 - Draft Amended Business Licensing By-law - Redlined.pdf
Source: https://helpos.ca/attachments/cafa6f4c78c3ed83815b69c21efc8742c08e393438c2081b753a579cffbf7308/10-a-5-attachment-4-draft-amended-business-licensing-by-law-redlined-pdf.pdf
Corporation of the City of Owen Sound
By-law No. 2023-128
A By-law to Provide for the Licence and Regulation
of Businesses in the City of Owen Sound
WHEREAS section 11(2) of the Municipal Act, 2001 S.O. 2001 c.25 (the “Act”)
provides that municipalities may pass by-laws for the purpose of ensuring
economic, social well-being of the municipality, and the health, safety and well-
being of people in the municipality; and
WHEREAS section 151 of the Act provides for a system of business licences for
any business wholly or partially carried on within the municipality and allows a
municipality to prohibit the carrying on or engaging in the business without a
licence, to refuse to grant a licence, to revoke or suspend a licence or to impose
special conditions for a licence; and
WHEREAS section 445 of the Act provides that if a by-law has been contravened,
the municipality may make an order requiring the person who contravened the
by-law or who caused or permitted the contravention or the owner or occupier of
the land on which the contravention occurred to do work to correct the
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contravention and that the municipality may provide that any person who
contravenes such an order is guilty of an offence; and
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WHEREAS section 447 of the Act provides that if an owner is convicted of
knowingly carrying on or engaging in a trade, business or occupation without a
licence required by a business licensing by-law, the court may order that the
premises or part of the premises be closed for no longer than two years; and
WHEREAS section 447.1 of the Act provides that upon application, a Superior
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Court of Justice may issue an order for all or part of a premises to close if
activities on the premises constitute a public nuisance which has a detrimental
impact on the use and enjoyment of nearby property and the owner or
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occupants knew or ought to have known of the nuisance and did not take
adequate steps to eliminate it; and
WHEREAS section 441 of the Act provides that the City’s treasurer may give
written notice of any fines imposed for the contravention of a business licensing
by-law that become due and payable, the final date on which fines are payable,
and if the fine remains unpaid after the final date, the fine is determined to be
unpaid taxes; and
WHEREAS on September 9, 2014, the Council of The Corporation of the City of
Owen Sound (the “City”) passed By-law No. 2014-150 to provide for the
licensing and regulation of business; and
WHEREAS on November 20, 2023, City Council passed Resolution R-231120-009
directing staff to bring forward the subject by-law for approval and to repeal By-
law No. 2014-150, in consideration of staff report CR-23-086, presented to the
Corporate Services Committee on November 9, 2023;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF OWEN
SOUND HEREBY ENACTS AS FOLLOWS:
PAGE 2 BY-LAW NO. 2023-128
Part I. Part I. Short Title, Purpose and Scope
Short Title
1. This by-law may be referred to as the “Business Licensing By-law” and
when so referenced includes all future amendments, unless otherwise
specified.
Purpose
2. This by-law has been enacted to licence and regulate businesses to:
a. protect the economic well-being of the City;
b. prevent nuisance and maintain order in the City;
c. protect the health, safety and well-being of the citizens of the City;
and
d. ensure compliance with applicable rules and regulations, including
building, zoning, fire safety and public health requirements.
3. For greater clarity, this by-law has not been enacted to endorse or
guarantee:
a. the quality of products, workmanship or services provided by the
Business; or
b.
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the skills or credentials of a Business owner, operator or employee.
Scope
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4. This by-law applies to every business operating in the City except:
a. exhibitions, concerts, festivals and other organized public
amusements that do not have vendors operating on-site;
b. Farmer’s Market vendors or other temporary sale of farm products in
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the form of honey, maple syrup, or unprocessed fruits, vegetables
and grains; and
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c. businesses set out in the Municipal Act or the regulations under it
which the City does not have authority to regulate including;
i. the sale or service of liquor or any condition respecting
containers of, or facilities for the return of, alcoholic
beverages;
ii. a courier or transportation business or owners or drivers of
vehicles used in courier or transportation business;
iii. a business of trading in real estate or persons registered under
the Real Estate and Business Brokers Act who are carrying on
business as real estate brokers, salespersons or brokerages;
iv. electricians, master electricians or electrical contractors;
v. any requirement for a tradesperson to complete examinations
or obtain any certificate issued by the City in relation to their
competence to perform the trade if they hold an Ontario
College of Trades certificate of qualification in that trade;
vi. a manufacturing or an industrial business, except to the extent
that it sells its products or raw material by retail;
vii. the sale of goods by wholesale; or
PAGE 3 BY-LAW NO. 2023-128
viii. the generation, exploitation, extraction, harvesting,
processing, renewal or transportation of natural resources;
d. short-term rentals, which are regulated by the City’s Short-Term
Rental By-law;
e. dog kennels, which are regulated by the City’s Kennel Licensing By-
law; and
f. non-commercial sales such as the sale of second-hand goods on
digital platforms or at yard sales.
Part II. Interpretation
Headings
5. The division of this by-law into parts and the insertion of headings are for
convenient reference only and shall not affect the interpretation of the by-
law.
References to Applicable Law
6. All references to applicable law are ambulatory and apply as amended
from time to time.
No Relief of Duties
7.
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The provisions of this by-law or issuance of a business licence does not
relieve any person operating a business from provincial business
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registration requirements or the requirements of any applicable by-law, act
or regulation.
Definitions
8. For the purposes of this by-law:
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“Business” means any hawker peddler operating in the City or any
organization or enterprising entity engaged in commercial, industrial or
professional activities, for profit or otherwise, with an office or place of
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business located within the City, and includes but is not limited to:
a. trades and occupations;
b. exhibitions, concerts, festivals and other organized public
amusements, held for profit or otherwise, that have on-site vendors;
c. the sale or hire of goods or services on an intermittent or one-time
basis; and
d. the display of samples, patterns or specimens of goods for the
purpose of sale or hire; and
e. Emergency Shelter and Support Services;
“Business Licence” means a valid licence issued by the City to a business
pursuant to this by-law;
“City” means the Corporation of the City of Owen Sound and a reference to
the City is a reference to its geographical area or to the municipal
corporation, as the context requires;
“City Clerk” means the Clerk of the City or their designate;
“Council” means the Council of the City;
PAGE 4 BY-LAW NO. 2023-128
"Emergency Shelter and Support Service or E.S.S.S.” means a facility,
organization, or association that provides social support services, including
temporary accommodation, to individuals in need and, for greater
certainty, includes overnight shelters, warming centres, cooling centres,
and drop-in centres. For the purposes of this By-law, an Emergency
Shelter and Support Service does not include a hospital or other medical
facility governed by the Public Hospitals Act or a health care facility or
practice regulated under the Regulated Health Professions Act, 1991, or
social support services provided by the City.
“E.S.S.S. Property” means the lot on which an E.S.S.S. sits and includes
each Building on the Lot on which the E.S.S.S. is situated.
“E.S.S.S. Operator” means the entity operating the services providing the
Emergency Care and includes a registered owner of the property on which
the E.S.S.S is located.
“Enforcing Officer” means a Police Officer of the Owen Sound Police
Service; a By-law Enforcement Officer, Building Inspector, Fire Chief, Fire
Prevention Officer or the Chief Building Official, appointed by the City; and
the Medical Officer of Health of the Health Unit or their designate;
“Hawker Peddler” means a person operating a business in the City, on a
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temporary basis or without leasing for longer than three months, or
without owning property in the City, including operating by way of:
a. flyer or phone sales; or
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b. traveling from place to place or door to door;
“Health Protection and Promotion Act” means the Health Protection and
Promotion Act, R.S.O. 1990, c H.7;
“Health Unit” means the Grey Bruce Health Unit;
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“Home Occupation Business” means a business within a dwelling unit or an
accessory building or structure, which is an accessory use to the principle
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residential use by a resident therein;
“Mobile Food Business” includes street food vending carts, mobile
preparation premises and catering vehicles as defined in Ontario
Regulation 562 under the Health Protection and Promotion Act;
“Municipal Act” means the Municipal Act, 2001, S.O. 2001, c. 25;
“Operate” or “Operating” when referring to a business, includes carrying
on, conducting, maintaining, owning or keeping the business;
"Person" includes an individual, partnership, firm or corporation and any
heirs, executors or legal representatives to whom the context can apply;
“Provincial Offences Act” means the Provincial Offences Act, R.S.O. 1990,
c. P.33; and
“Short-term rental” means all or part of a legally established dwelling that
operates or offers a place of temporary residence, lodging or occupancy by
way of a rental agreement or similar commercial transaction for a period of
twenty-eight (28) consecutive nights or less and, for greater clarity,
includes bed & breakfasts;
“Social support service” means a program or amenity provided by a
facility, organization, or association to promote the welfare of others;
PAGE 5 BY-LAW NO. 2023-128
“Street Vendor Agreement” means an agreement between the operator of
a mobile food business and the City that allows the business to operate on
City property, including but not limited to sidewalks and walkways;
“Technical Standards and Safety Act” means the Technical Standards and
Safety Act, 2000, S.O. 2000, c. 16.
“Temporary accommodation” means short-term housing provided to
individuals or families who lack access to permanent or stable housing at a
particular point in time.
Part III. General
Operation
9. No person may operate a business in the City without a business licence.
10. No person may operate a business in the City where a business licence has
expired or been refused, revoked or suspended.
11. No person may operate a business in the City contrary to an order issued
by an enforcing officer or a superior court of justice.
Additional Requirements
12. Without limiting any provision of this by-law, no person may operate a
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business described in column 1 of the table to this section without
adhering to the requirements identified in column 2 in the same row.
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Business requirements table
Column 1 - Business Column 2 - Requirements
Mobile Food Set out in Schedule ‘A’
Hawker and
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Set out in Schedule ‘B’
Peddler
Emergency Shelter
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and Support Set out in Schedule ‘C’
Service
Home Occupation Set out in the City’s Zoning By-law
Adult Set by the Owen Sound Police
Entertainment Services Board
Set by the Owen Sound Police
Body Rub Parlour
Services Board
Set by the Owen Sound Police
Escort Services
Services Board
Set by the Owen Sound Police
Salvage Yards
Services Board
Set by the Owen Sound Police
Secondhand Shops
Services Board
Set by the Owen Sound Police
Taxis
Services Board
PAGE 6 BY-LAW NO. 2023-128
Part IV. Business Licence
Licence Display
13. Every person who operates a business in the City must display a business
licence as follows:
a. in a way which is visible to the public and enforcing officers, or
b. by carrying a copy with them while operating a hawker peddler
business and showing it to any person on request.
Business Relocation and Change of Ownership
14. Every person who operates a business in the City must reapply for a
business licence if the business moves to a new location or changes
ownership.
Application
15. Every person who applies for a business licence must contact the City’s
Planning Division before submitting a business licence application to ensure
that the proposed business meets all zoning regulations.
16. Every person who applies for a business licence must provide the following
to the City in the form or manner provided by the City:
a.
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a complete business licence application;
b. a non-refundable business licence fee as set out in the City’s Fees
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and Charges By-law;
c. a sign permit application, if required; and
d. any other document required by the City Clerk.
Approval
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17. Council hereby delegates authority to the City Clerk to issue business
licences subject to the following conditions, limits, procedures and notice
requirements:
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a. upon receipt, a business licence application must be circulated to
City departments, and to the Health Unit as required;
b. the Clerk may not issue the business licence until all parties which
were circulated on the Business Licence application have confirmed
that they have no objections to the proposed business;
c. the City Clerk may issue business licences, subject to any applicable
conditions, limits or expiry dates for the following businesses:
i. a general business;
ii. a home occupation business;
iii. a mobile food business; and
iv. a hawker peddler business; and
d. notice of all approved business licences will be included on the
Council agenda.
PAGE 7 BY-LAW NO. 2023-128
Part V. Penalty and Enforcement
Enforcement
18. The City Clerk and any enforcing officer may refuse, revoke or suspend a
business licence, subject to any limits in the Municipal Act, under the
following circumstances;
a. non-payment of any fees, charges or outstanding fines;
b. non-compliance with an order, condition on a business licence or any
provision of this by-law or any applicable by-law, Act or regulation;
c. as directed by Council; or
d. the continuation of the business poses an immediate danger to the
health or safety of any person or to any property.
19. Any enforcing officer may:
a. enforce the provisions of this by-law:
b. inspect, at any reasonable time, any business which is licenced or
has applied for a business licence to determine if the business
complies with this by-law or any applicable by-law, Act or regulation;
c. issue a work order, order to discontinue activity or order to do any
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action or thing required to bring a business into conformity with this
by-law or any applicable by-law or any Act or regulation; or
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d. apply to a Superior Court of Justice for an order for a business to
close where the conditions for public nuisance or lack of a business
licence set out in the Municipal Act have been satisfied.
20. Where an enforcing officer has reasonable grounds to believe that an
offence has been committed by a person, the officer may require the
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name, address, date of birth and proof of identity of that person, and the
person shall supply the required information.
21. No person shall provide false information or give a false statement to an
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enforcing officer, employee and/or agent of the City in the lawful exercise
of a power or duty under this by-law.
22. No person shall hinder or obstruct, nor attempt to hinder or obstruct,
either directly or indirectly, an enforcing officer, employee and/or agent of
the City in the lawful exercise of a power or duty under this by-law.
Penalty
23. Any person who contravenes the provisions of this by-law is guilty of an
offense and, upon conviction, is subject to the penalty set out in the
Provincial Offences Act.
24. For the purposes of this by-law, each day that a contravention of this by-
law continues constitutes a separate and distinct offence.
25. In addition to any other remedy provided for in law, where all or part of a
fine under this by-law remains unpaid, such fine may be added to the tax
roll for property owned in whole or in part by the person upon whom the
fine is imposed and collected as municipal taxes.
PAGE 8 BY-LAW NO. 2023-128
Part VI. Part VI. Conflict and Transition
Conflict
26. In the event the provisions of this by-law are inconsistent with the
provisions of the Municipal Act, its regulations or any other Act, the
provisions of the Act or regulation shall prevail.
Terms Severable
27. The terms and provisions of this by-law are severable and should any term
or provision be found by a court of competent jurisdiction to be legally
unenforceable, inoperative or invalid, the remainder of the by-law will
continue to be in full force and effect.
Repeal
28. By-law No. 2014-150 is repealed.
Enactment
29. This by-law comes into full force and effect upon the final passing thereof
at which time all by-laws, policies and resolutions that are inconsistent
with the provisions of this by-law are hereby amended or repealed insofar
as it is necessary to give effect to the provisions of this by-law.
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FINALLY PASSED AND ENACTED this 4th day of December 2023.
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Mayor Ian C. Boddy
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Briana M. Bloomfield, City Clerk
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PAGE 9 BY-LAW NO. 2023-128
Schedule ‘A’ – Mobile Food Business Regulations
Licence Application
1. In addition to the requirements set out in section 16 of this by-law, every
person applying for a business licence for a mobile food business shall:
a. provide a photograph of the mobile food vehicle; and
b. provide a Mobile Food Service Equipment (TSSA) form completed by
a qualified inspector if fueled by propane or other cooking fuel.
Operation
2. Every person operating a mobile food business shall ensure that:
a. the mobile food business does not operate and is not on City
property between the hours of 11:00 p.m. and 7:00 a.m. the
following day;
b. the business operates in compliance with the Accessibility for
Ontarians with Disabilities Act, 2005 and the Smoke-Free Ontario
Act, 2017;
c. the area around the mobile food business is clean and free of
d.
garbage, grease and snow;
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all health and safety regulations are followed, including but not
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limited to the provisions of the Health Protection and Promotion Act,
the Technical Standards and Safety Act, and National Fire Protection
Association Code 96;
e. the business licence is displayed on the mobile food business; and
f. any signage complies with the City’s Sign By-law.
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Operating Locations
3. No person shall operate a mobile food business:
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a. on a sidewalk or walkway which in any way blocks or creates a
hazard to pedestrians; and
b. on any portion of a City highway or on-street parking space.
4. Subject to sections 5 and 6 of this schedule, mobile food businesses shall
not be operated on property without the owner or occupier’s permission.
5. To operate a mobile food business at a festival or event held in the City,
the operator must:
a. have permission from the organizers of the event; and
b. operate in accordance with all event rules and regulations.
6. To operate a mobile food business on City property, including City parks
and parking lots, the operator must have an approved lease or street
vendor agreement with the City.
Street Vendor Agreements
7. Council hereby delegates authority to the City Manager or delegate to
approve Street Vendor Agreements subject to the following:
a. the term of the agreement is for a calendar year or less; and
PAGE 10 BY-LAW NO. 2023-128
b. approval of Street Vendor Agreements shall be determined on a first
come, first served basis.
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PAGE 11 BY-LAW NO. 2023-128
Schedule ‘B’ – Hawkers Peddler Regulations
Licence Application
1. Applicants shall complete a business licence application as set out in
section 16 of this by-law.
Licence Expiry
2. A hawker peddler business licence may be issued to:
a. a single hawker peddler business for one week or the calendar year;
b. organizers of a special event with multiple hawker peddlers for the
duration of the event, up to one year; or
c. a property owner for the calendar year to permit multiple hawker
peddlers to operate at the property.
Operation
3. For greater clarity, a business that has a City business licence is not
required to purchase a hawker peddler business licence if their advertising
involves flyer or phone sales or traveling from place to place or door to
door.
Operating Locations
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4. Without written consent from the City, no hawker peddler shall operate on
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any:
a. City property, including sidewalks, streets or highways; or
b. vacant lots in the City;
Licence Display
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5. Persons licensed as hawker peddlers who are travelling door to door must:
a. carry a copy of their business licence with them; and
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b. wear a tag identifying their name and the name of the business.
Signs
6. Signage must be displayed in accordance with the City’s Sign By-law.
PAGE 12 BY-LAW NO. 2023-128
Schedule ‘C’ – Emergency Shelter and Support Services Regulations
Licence Application Requirements
1. In addition to the requirements set out in section 16 of this by-law, every
person applying for a business licence for an Emergency Shelter and
Support Service shall include:
a. An operational plan outlining specific measures to comply with City
By-laws and applicable law including but not limited to;
i. A Crime Prevention Through Environmental Design (CPTED)
Assessment, completed by the Owen Sound Police Service at
the request of the applicant, to maintain the safety and
security of the property and surrounding community which
shall include such elements as lighting, security, video
surveillance, and landscaping features;
ii. A lot maintenance plan identifying locations of waste
receptacles, garbage facilities and the frequency or
maintenance schedule to address litter, waste accumulation
and debris arising from the activity of the E.S.S.S. or its
patrons on the property and in the road allowance immediately
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adjacent to their property;
b. The contact information for a Local Contact who is available to
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respond to matters involving the E.S.S.S. at all times within a period
of no greater than one (1) hour from the time of contact by
telephone or email.
License Conditions
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2. In addition to other requirements of the By-law, each of the following is a
condition as a requirement of continuing to hold a license as an E.S.S.S.
Operator:
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a. E.S.S.S. Operators must notify the City of any changes to the
information provided at the time of licence application;
b. E.S.S.S. Operators must maintain the property in accordance with
the CPTED Assessment required under section 1(a)(i), and the lot
maintenance plan required under section 1(a)(ii);
c. E.S.S.S. Operators must give an Enforcing Officer access to the
E.S.S.S. at any reasonable time for the purpose of conducting an
inspection to confirm compliance with the regulations;
d. E.S.S.S. Operators and associated E.S.S.S.’s must ensure
compliance with all applicable law, or any notices or orders issued
under applicable law, and must take reasonable measures to
mitigate non-compliance by patrons of the E.S.S.S. on the premises
and within the road allowance immediately adjacent to the premises,
including but not limited to:
i. the Health Protection and Promotion Act, 1990, R.S.O. 1990, c.
H.7 (Ontario) and its regulations;
ii. the Fire Protection and Prevention Act, 1997, S.O. 1997, c. 4
(Ontario) and its regulations;
PAGE 13 BY-LAW NO. 2023-128
iii. the Building Code Act, 1992, S.O. 1992, c. 23 (Ontario) and its
regulations;
iv. Zoning By-law 2010-078, as amended;
v. Property Standards By-law 1999-030, as amended;
vi. Yard Maintenance By-law 2018-048, as amended;
vii. Noise By-law 2024-027, as amended;
viii. Nuisance By-law 2024-026, as amended;
ix. Traffic By-law 2009-075, as amended; and
x. Waste Management By-law 2005-151, as amended;
e. E.S.S.S. Operators must ensure that their Local Contact is available
to respond to matters involving the E.S.S.S. within one (1) hour
from the time of contact by telephone or email by any person at all
times;
f. E.S.S.S. Operators must maintain the sidewalk immediately adjacent
to their premises free from any goods, articles, or other
obstructions;
g. E.S.S.S. Operators must maintain the sidewalk immediately adjacent
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to their premises free from any refuse or litter;
3. In the case of an overnight shelter space, E.S.S.S Operators must, upon
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request from an Enforcing Officer, provide an occupancy report detailing
the number of daily occupants and remaining available spaces.
4. Any E.S.S.S. that is lawfully operating on the date this Schedule comes
into force shall apply for a license no later than January 1, 2027.
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DCity Manager Tim Simmonds reports that Council has not directed staff to pursue an Ontario Provincial Police (OPP) costing assessment but seeks to understand the process for future consideration. The Ministry of the Solicitor General advised that a formal response to the City's questions regarding requirements and timelines may take several months due to internal review. Staff recommend referring this report and any future correspondence to the Resilient Community Advisory Committee in 2027 for public discussion before further decisions are contemplated. Staff Report CM-26-030 seeks guidance from the Ministry of the Solicitor General on formal steps, required documentation, consultation opportunities, and timelines for obtaining an OPP costing assessment. The City Manager requests clarity to determine if a facility needs assessment for the OSPS building is financially sustainable before further actions are contemplated.
City Manager Tim Simmonds reports that Council has not directed staff to pursue an Ontario Provincial Police (OPP) costing assessment but seeks to understand the process for future consideration. The Ministry of the Solicitor General advised that a formal response to the City's questions regarding requirements and timelines may take several months due to internal review. Staff recommend referring this report and any future correspondence to the Resilient Community Advisory Committee in 2027 for public discussion before further decisions are contemplated.
Staff Report CM-26-030 seeks guidance from the Ministry of the Solicitor General on formal steps, required documentation, consultation opportunities, and timelines for obtaining an Ontario Provincial Police (OPP) costing assessment. The City Manager requests clarity to determine if a facility needs assessment for the OSPS building is financially sustainable before further actions are contemplated.
Agenda item 10.b: Report CM-26-030 from the City Manager Re: Update: Information and Requirements Related to an OPP Costing Request
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Attachment: Update - Information and Requirements Related to an OPP Costing Request - CM-26-030.pdf
Source: https://helpos.ca/attachments/4c5a7bbef27a51ee1c4990a9fced1d17f56d4e1fddbae32f54195e6eddab4dc2/10-b-1-update-information-and-requirements-related-to-an-opp-costing-request-cm-26-030-pdf.pdf
Staff Report
Report To: City Council
Report From: Tim Simmonds, City Manager
Meeting Date: September 14, 2026
Report Code: CM-26-030
Subject: Update: Information and Requirements Related to an OPP
Costing Request
Recommendations:
THAT in consideration of Staff Report CM-26-030 respecting information and
requirements related to an OPP costing request, City Council refers the
report to the Resilient Community Advisory Committee in 2027.
Highlights:
Council has not directed staff to pursue OPP policing or obtain an
OPP costing. The current work is focused solely on understanding
the process and requirements should a future Council wish to
explore the option.
Council's interest is understanding the long-term financial
sustainability of policing costs, while continuing to recognize and
support the quality of service provided by the Owen Sound Police
Service.
The Solicitor General encouraged Council to fully understand both
the costs and revenues associated with the current policing model
before considering any future options. The Ministry was receptive to
the City's request, although a formal response may take several
months.
Staff Report CM-26-030: Update: Information and Requirements Related to an OPP
Costing Request
Vision 2050 - Strategic Plan Alignment:
Strategic Plan Priority: Safe City – Contributing to inclusivity and accessibility
in our community and participating in initiatives focused on a range of long-
term, systemic safety solutions that respond to current and future residents.
Previous Report/Authority:
Report CR-26-071 from the Manager of Corporate Services Re: Owen Sound
Police Service Facility Needs Assessment
At the July 27, 2026 Council meeting, Council passed Resolution No. R-
260727-009 as follows:
“THAT in consideration of Staff Report CR-26-071 respecting a facility
needs assessment for the Owen Sound Police Service building, City
Council directs staff to bring forward a report in September 2026 outlining
the steps required to obtain a costing estimate from the Ontario Provincial
Police (OPP).”
Background:
Since 2022, the City of Owen Sound has undertaken a comprehensive
corporate service review focused on improving efficiency, modernization,
service sustainability, and transparency in the use of public resources. While
many municipal service areas have been examined through this process,
police services were not included.
In July 2026, Council received a report seeking approval to retain a
consultant to complete a facility needs assessment for the Owen Sound
Police Service (OSPS) building. During its discussion, Council broadened its
focus beyond facility needs to include the long-term affordability and
sustainability of policing services, recognizing that the municipality would
remain responsible for police facilities regardless of the policing model.
Council then adopted Resolution R-260727-009, directing staff to report back
on the steps required to obtain a costing estimate from the Ontario Provincial
Police (OPP).
Council's direction was not intended to evaluate the quality or effectiveness
of policing services currently provided by the OSPS. Instead, it reflected
Council's continuing commitment to understanding the long-term financial
Staff Report CM-26-030: Update: Information and Requirements Related to an OPP
Costing Request
sustainability of major municipal services and ensuring that future decisions
are supported by complete and objective information.
Analysis and Options:
Understanding the Process, Not Making a Decision
It is important to be clear at the outset that Council has not directed staff to
obtain an OPP costing, nor has Council made any decision to pursue a
change in policing service delivery. Rather, Council's July 27, 2026 resolution
directed staff to better understand the process, requirements, timelines, and
considerations involved should a future Council wish to request an OPP
costing assessment. The purpose of this work is informational in nature and
is intended to support informed decision-making.
The Ministry of the Solicitor General did not indicate that an OPP costing
request would be unavailable to the City in the future and staff remain
hopeful that more definitive responses to the questions submitted to the
Ministry will be received. The City was advised, however, that while Ministry
staff would begin reviewing the request, a formal response may take several
months to prepare given the need for internal consultation and review.
A Constructive Discussion with the Province
During the 2026 Association of Municipalities of Ontario (AMO) Conference in
Ottawa, the Mayor, accompanied by City representatives, met face-to-face
with the Solicitor General to discuss Council's resolution and the City's desire
to better understand the steps associated with obtaining an OPP costing
assessment. The discussion was open, positive, and constructive. The Mayor
emphasized that Council's interest is not about criticizing or speaking
negatively about the OSPS. Council recognizes and appreciates the
professionalism, commitment, and important role that community policing
provides within Owen Sound. Rather, the discussion focused on Council's
responsibility to understand the long-term financial sustainability of all major
municipal services and to ensure it has the information necessary to evaluate
future options should it choose to do so. This aligns with the same principles
that have guided the City's broader service review process.
Staff Report CM-26-030: Update: Information and Requirements Related to an OPP
Costing Request
The Conversation Is About Sustainability
The Mayor further noted that policing expenditures currently account for
approximately 30 cents of every municipal tax dollar collected. When
combined with fire services, public safety expenditures consume
approximately 48 cents of every tax dollar, leaving approximately 52 cents
to fund all other municipal services including roads, infrastructure, transit,
recreation, parks, engineering, planning, public works, and corporate
services.
Council's interest is therefore centered on affordability and long-term
sustainability, rather than the quality of policing services currently being
provided. This perspective is consistent with benchmarking information
previously reviewed by Council through the BMA Annual Report, which
identified policing costs in Owen Sound as being significantly higher than
several comparable municipalities, including communities served by the OPP.
One community, Collingwood, was used an example in the discussion and
represents a nearly $3 million difference in costs for policing.
Understanding Both Costs and Revenues
During the discussion, the Solicitor General encouraged the City to continue
engaging with the OSPS Board and noted that Council should have a
comprehensive understanding of all financial aspects of the current policing
model before considering any future options. In particular, the Solicitor
General highlighted the importance of understanding the revenue-generating
activities and cost recovery opportunities currently associated with the OSPS,
including dispatch services, records management functions, and other
services that may generate revenue or offset operating costs as these would
not be offered by an OPP policing model.
Keeping Future Options on the Table
The Solicitor General noted that the OSPS currently provides dispatch and
other services to a number of municipalities through contractual
arrangements and referenced several of the municipalities that receive
services through these agreements. The Solicitor General expressed the view
that Council should have access to detailed information regarding these
arrangements, including the overall net financial benefit associated with
those services. The Solicitor General indicated that having a complete
Staff Report CM-26-030: Update: Information and Requirements Related to an OPP
Costing Request
understanding of both costs and revenues is important to any discussion
about policing sustainability and future service delivery options.
As a result, the Solicitor General encouraged continued dialogue between the
City and the OSPS Board so that Council can gain a more detailed
understanding of how these revenue streams contribute to the financial
position of the service and how those revenues may be affected under
alternative policing delivery models. Such information would support a more
complete analysis and help ensure that future Council discussions are
informed by the full financial picture.
The Solicitor General also suggested that, in addition to understanding the
OPP costing process, there may be value in revisiting broader regional
policing discussions. Specifically, consideration could be given to
opportunities involving neighbouring municipal police services, including
West Grey and Hanover, to determine whether any form of regionalized
policing model could present efficiencies, improved sustainability, or other
service delivery benefits. While no specific recommendation was made, the
discussion reinforced the importance of examining a range of options and
gathering complete information before considering any significant changes to
policing arrangements.
Next Steps and Continuing Dialogue
At the conclusion of the meeting, the City provided the Solicitor General with
a briefing package outlining Council's resolution, relevant benchmarking
information, and a series of questions intended to help Council better
understand the requirements associated with a future OPP costing request
(see attachment).
The City specifically requested guidance via these five questions:
What are the formal steps required for a municipality currently
served by a municipal police service to obtain an OPP costing
assessment;
What is the data, documentation, Council resolutions, Police Service
Board engagement, and background studies typically required
before such a review would be undertaken;
What are the opportunities for consultation with the municipality,
Police Service Board, police leadership, Council, and community
stakeholders throughout the process;
Staff Report CM-26-030: Update: Information and Requirements Related to an OPP
Costing Request
Expected timelines and key decision points from an initial inquiry
through to completion of a costing assessment; and
Examples or best practices from Ontario municipalities that have
explored or completed a similar review.
These questions were intentionally designed to provide Council with a clear
understanding of the procedural, governance, consultation, and decision-
making requirements associated with any future consideration of an OPP
costing assessment before determining whether any further action is
warranted.
Given that the Ministry's eventual response may provide important
information regarding process requirements, stakeholder engagement
expectations, timelines, alternatives considered by other municipalities, and
potential next steps available to Council, staff believe that any future
response should be reviewed in detail before further decisions are
contemplated. As such, staff recommend that this report and any future
correspondence received from the Ministry be referred to the Resilient
Community Advisory Committee for consideration. This approach will provide
an opportunity for public discussion and input while allowing the Committee
to review the information and provide recommendations to Council
respecting long-term policing sustainability, service delivery considerations,
and any future actions that may be appropriate. Overall, staff view the
meeting as positive and constructive. The City's request was well received,
Council's intentions were clearly understood, and the Ministry appeared
supportive of providing additional information to help inform future
discussions. While the City had hoped to receive responses to the questions
submitted in the coming weeks, representatives from the Solicitor General's
Office advised that a formal response may be several months away. Staff will
continue to maintain contact with Ministry officials and will report back to
Council as additional information becomes available. At this time, the
Ministry has not indicated that an OPP costing request would be unavailable
to Owen Sound in the future. Staff remain optimistic that the information
ultimately provided will help Council better understand the process,
requirements, timelines, and considerations associated with any future
request for an OPP costing assessment.
Staff Report CM-26-030: Update: Information and Requirements Related to an OPP
Costing Request
Resource Alignment:
Financial Resources
There were no direct costs associated with this report.
Human Resources
Approximately four hours of time were required by the City Manager in
preparation of this report, which includes time with the Ministry of the
Solicitor General at the AMO Conference.
Time and Scheduling
This matter was not included in the City's annual workplan and arose from a
specific Council resolution adopted on July 27, 2026. As a result, the work
has been accommodated within existing staff resources and alongside other
corporate priorities.
At this stage, there are no critical project milestones or decision deadlines
associated with the initiative. Council has not directed staff to pursue an OPP
costing assessment; rather, Council has requested information regarding the
process, requirements, timelines, and considerations should a future Council
wish to explore that option.
The timeline is largely dependent on the Ministry of the Solicitor General's
response to the City's questions. While the City had hoped to receive
information in the coming weeks, Ministry representatives advised that a
formal response may take several months due to internal review and
consultation requirements. Any delay in receiving this information is not
expected to impact other municipal initiatives, as no subsequent decisions or
actions are currently scheduled or contingent upon the Ministry's response.
Staff will continue to monitor progress and report back to Council as
additional information becomes available.
Technology and Infrastructure
No infrastructure or technology impacts have been identified at this stage.
The current work is limited to information gathering and does not require
new software, hardware, facilities, or external vendor services. Any future
implications would be evaluated and reported should Council decide to
pursue additional review or analysis.
Staff Report CM-26-030: Update: Information and Requirements Related to an OPP
Costing Request
Climate and Environmental Impacts:
There are no anticipated climate or environmental impacts.
Communication and Engagement:
Given that the City is awaiting further guidance from the Ministry of the
Solicitor General, no additional communication or engagement activities are
anticipated at this time. Any future communication strategy will be
developed based on information received and Council direction.
Report Developed in Consultation With:
N/A.
Attachments:
OPP Costing Information Distributed at AMO August 17, 2026 to Solicitor
General and staff in attendance
Submission approved by:
Tim Simmonds, City Manager
For more information on this report, please contact Tim Simmonds, City
Manager at tsimmonds@owensound.ca or 519-376-4440 ext. 1210.
Staff Report CM-26-030: Update: Information and Requirements Related to an OPP
Costing Request
---
Attachment: OPP Costing Information AMO 2026.pdf
Source: https://helpos.ca/attachments/59579c9b475b53a2a7733b556158f933ce14d4315b5e5499398db52410566dfc/10-b-2-opp-costing-information-amo-2026-pdf.pdf
Owen Sound CONTEXT:
In 2022, Council initiated a corporate- up to $100,000, to undertake a
wide Service Review. Since that time, facilities needs assessment of the
Council and Administration have OSPS building.
Council values the professionalism and commitment of examined municipal service areas to Council did not approve the Staff
identify efficiencies, sustainability recommendation to engage with a
the Owen Sound Police Service and recognizes the measures, modernization opportunities, consultant, but rater had discussion
benefits of community-based policing. The question is and transparent approaches to managing about financial costs around the
not service quality. The question is long-term public resources. Police Services were sustainability and affordability of
not included in that review. community policing vs the Provincial
affordability and sustainability for Owen Sound OPP model, since the City would be
taxpayers. Through recent correspondence to the required to provide a facility in either
City, the Owen Sound Police Service option.
Board identified the need to undertake a
comprehensive review of the OSPS facility Council passed the following
PURPOSE: to determine whether the existing
building can reasonably accommodate
resolution: R-260727-009
“THAT in consideration of Staff Report
the current and future operational needs CR-26-071 respecting a facility needs
The City of Owen Sound respectfully seeks guidance of the service or whether alternative assessment for the Owen Sound
from the Ministry of the Solicitor General to review the accommodation options should be Police Service building, City Council
process, prerequisites, expected timelines, and considered. directs staff to bring forward a report
in September 2026 outlining the steps
engagement requirements should Owen Sound Council Under the Community Safety and Policing required to obtain a costing estimate
wish to formally request an OPP costing assessment. Act, the municipality is legislatively from the Ontario Provincial Police
responsible for providing and maintaining (OPP).”
adequate police facilities, necessitating
This would allow Council to proceed with a clear this request. This request arises from the same
understanding of the requirements before determining principle applied across City
whether to take any further steps. At the Council meeting of July 27, Council operations: ensuring every major
received a Staff Report that sought to municipal service remains financially
retain a consultant, at a cost of sustainable for taxpayers over the
long term.
Owen Sound
The BMA benchmarking study provides a meaningful comparison when
useful comparison because it examines exploring alternative service delivery
municipalities of similar size and options.
operating scale.
Geography further strengthens the
Evaluating Policing Service In 2024, Owen Sound reported police net
costs of $383 per capita compared to a
comparison. Owen Sound is
effectively surrounded by
Delivery Models Through cohort average of approximately $206 per
capita, while Collingwood reported $193
municipalities policed by the OPP,
including Meaford, Georgian Bluffs,
Comparable Municipal per capita. Owen Sound also reported
police net costs of $399 per $100,000 of
Chatsworth, and The Blue Mountains.
Benchmarks: assessment, compared to $103 in
Collingwood.
As a result, OPP policing is already
the predominant policing model
throughout much of the surrounding
These results place Owen Sound at the region.
upper end of the comparator group and
suggest there is value in understanding For these reasons, Collingwood has
how different policing delivery models been used as the primary comparator
influence costs. within the BMA group when evaluating
an OPP costing.
While several municipalities in the BMA
cohort fall within a similar population It combines similar population size,
range, Collingwood is one of the most regional significance, geographic
relevant comparators when considering proximity, and a different policing
an OPP policing model. delivery model, providing for a
BMA benchmarking identifies a significant cost gap practical and objective reference
Both communities serve as regional point as the City continues its broader
between Owen Sound's municipal policing model. centres, support tourism and commercial service review and financial
Collingwood offers a practical, evidence-based activity, and are frequently used as sustainability work.
benchmark for assessing policing affordability in municipal benchmarks to each other.
Unlike Owen Sound's community policing
Owen Sound. model, Collingwood receives policing
through the OPP, making it a particularly
Owen Sound
ANNUAL COST GAP
$2.7M
Less annual tax levy pressure if a comparable
cost structure were achieved. ~$116 per resident
based on approximately 23,000 residents
Owen Sound
Owen Sound is nearly DOUBLE cost per capita.
$193 v. $383 (Collingwood v Owen Sound)
Owen Sound is about 3.9x Collingwood
per $100 CVA.
Owen Sound
1. What formal steps are required for a municipality currently served by a
Requested guidance from the Solicitor General:
municipal police service to obtain an OPP costing assessment?
The City is seeking clarity on the process so Council 2. What data, documentation, Council resolutions, Police Service Board
can determine whether it wishes to formally proceed engagement, or background studies are typically required before the
Province will undertake (approve) such a review?
with an OPP costing assessment.
3. What opportunities exist for consultation with the municipality, the Police
Specifically, the City requests guidance on: Service Board, police leadership, Council, and community stakeholders?
4. What timelines and key decision points should Council understand from
initial inquiry through completion of a costing assessment?
5. Are there recent examples or best practices from Ontario municipalities
that have explored or completed a similar review?Barry's Construction and Insulation Ltd. submitted a complete application to amend Zoning By-law No. 2010-078 for lands at 1038 6th Avenue West, seeking to replace a contemplated single detached dwelling with a semi-detached structure. The proposal involves severing the southern interior side yard and adding land from an adjacent vacant parcel to create two new lots, each with approximately 11 metres of frontage. Staff recommend approval of the amendment to apply site-specific zoning provisions that allow the semi-detached use while establishing specific regulations for lot area, coverage, and setbacks. The revised Grading and Drainage Plan relocates the yard catch basin to private property while confirming separate services for severed parcels and establishing easements for maintenance access. A Minor Servicing Agreement requires securities equal to 100% of off-site works values, alongside cash-in-lieu payments for parkland dedication in accordance with the Planning Act. The topographical survey confirms the proposed retained lot meets minimum frontage requirements but fails to meet minimum area standards, necessitating a variance. The planning report details a proposed severance requiring variances for reduced lot area and coverage, where the north unit fails to meet minimum lot area standards while the south unit satisfies rear yard setback requirements but exceeds maximum lot coverage limits.
Barry's Construction and Insulation Ltd. submitted a complete application for Zoning By-law Amendment No. 59 to permit a semi-detached dwelling on lands at 1038 6th Avenue West, replacing a previously contemplated single detached dwelling. The proposal involves severing the southern interior side yard of the existing property and adding a strip of land from an adjacent vacant parcel to create two new lots with approximately 11 metres of frontage each. Staff recommend approval of the amendment to apply site-specific zoning provisions that allow the semi-detached use while establishing specific regulations for lot area, coverage, and setbacks.
Council evaluates a zoning amendment at 1038 6th Avenue West to permit semi-detached housing and lot creation within the West City Commercial designation. The proposal aligns with Provincial Planning Statement goals for intensification in fully serviced settlement areas while maintaining pedestrian connectivity. Engineering reviews confirm driveway safety near the 10th Street intersection and adequate stormwater management via existing municipal services. Future consent applications will formalize lot severance, easements, and parking provisions to support five total residential units.
The report recommends a Zoning By-law Amendment to permit a semi-detached dwelling on lands at 1038 6th Avenue West, facilitating two additional residential units within the existing block. Staff confirm that infilling the lot does not compromise the retained parcel's ability to support a single detached dwelling with adequate yard space and parking. Site-specific regulations reduce minimum lot area to 230 square metres and front yard setbacks to 6 metres to maintain streetscape consistency while accommodating stormwater management via a drainage swale. Engineering and public agencies have no objections, though future consent is required for grading easements and servicing agreements.
The application proposes minor residential intensification at 1038 6th Avenue West within a fully serviced urban area that utilizes existing municipal water, wastewater, and stormwater systems. The revised Grading and Drainage Plan relocates the yard catch basin to private property while confirming separate services for severed parcels and establishing easements for maintenance access. A Minor Servicing Agreement requires securities equal to 100% of off-site works values, alongside cash-in-lieu payments for parkland dedication in accordance with the Planning Act.
The topographical survey for 1038 6th Avenue West confirms the proposed retained lot meets minimum frontage requirements but fails to meet minimum area standards, necessitating a variance. The plan proposes severing a semi-detached dwelling from the existing parcel while directing rainwater leaders to front swales and requiring testholes to confirm high ground water elevation before footing construction.
The planning report details a proposed severance of a lot at 1038 6th Avenue West into two semi-detached units requiring variances for reduced lot area and coverage. The north unit fails to meet minimum lot area standards while the south unit satisfies rear yard setback requirements but exceeds maximum lot coverage limits. Servicing details reference City of Owen Sound specifications, and elevations are benchmarked near a hydro pole corner.
The report details lot severance plans for 1038 6th Avenue West, dividing the property into three parcels with specific residential zoning and coverage metrics.
The Corporation of the City of Owen Sound enacted By-law No. 2026-030 to amend Zoning By-law No. 2010-078 for lands at 1038 6th Avenue West and Part 1, Plan 16R-12308. This amendment changes the zoning category from Retail Commercial (C2) to Retail Commercial (C2) with Special Provision 14.145. The new provision permits semi-detached dwellings on lots of at least 230 m2 and single detached dwellings on lots of at least 379 m2. Existing structures at the site are deemed compliant as they existed on the date of passing.
Barry's Construction and Insulation Ltd. submitted a Zoning By-law Amendment application to permit a semi-detached dwelling on lands at 1010 and 1038 6th Avenue West, which are currently zoned Retail Commercial.
The City of Owen Sound Engineering Review confirms that a Stormwater Management Report and Servicing Feasibility Study are not required for the ZBA application at 1038 6th Avenue West. A Grading and Drainage Plan was submitted, proposing to relocate the swale outlet onto private property while requiring an easement agreement between owners rather than involving the City. The applicant must prepare a Minor Servicing Agreement with cost estimates for off-site works instead of a Special Services Application. Site access is proposed via separate driveways from 6th Avenue West, and the Engineering Review Fee is set at $407.00.
Agenda item 10.c: Report CS-26-077 from the Manager of Planning and Heritage Re: Recommendation Report - ZBA No. 59 - Part 1, Plan 16R-12308 and 1038 6th Avenue West
---
Attachment: Recommendation Report - Zoning By-law Amendment No. 59 - Part 1, Plan 16R-12308 and 1038 6th Ave W - CS-26-077.pdf
Source: https://helpos.ca/attachments/11b08497ba353e4add7fc2225d1a4e8dd24bb38207dde5620ef89e786000c943/10-c-1-recommendation-report-zoning-by-law-amendment-no-59-part-1-plan-16r-12308-and-1038-6th-ave.pdf
Staff Report
Report To: City Council
Report From: Jacklyn Iezzi, Manager of Planning & Heritage
Meeting Date: September 14, 2026
Report Code: CS-26-077
Subject: Recommendation Report – Zoning By-law Amendment No.
59 (ZBA 59) – Part 1, Plan 16R-12308 and 1038 6th Ave W
Recommendations:
THAT in consideration of Staff Report CS-26-077, respecting a proposed
Zoning By-law Amendment (ZBA No. 59) by Barry’s Construction and
Insulation Ltd., to permit a semi-detached dwelling on lands municipally
known as 1038 6th Avenue West, and lands legally described as Part 1, Plan
16R-12308, City Council:
1. In consideration of the staff reports, recommendations, technical
reports, and oral and written submissions, including agency
comments received, finds that the application is consistent with the
Provincial Planning Statement, conforms to the goals and objectives
of the City’s Official Plan, and represents good planning; and
2. Directs staff to bring forward by-laws and provide notice in
accordance with Section 34 of the Planning Act to:
a. Pass Amendment No. 59 to the City’s Zoning By-law 2010-078,
as amended up to and including Amendment No. 56 (amending
by-law 2025-079 being the last site-specific amendment); and
b. Pass Amendment No. 59 to the City’s Zoning By-law, as
amended up to and including Amendment No. 57 (amending
By-law No. 2026-030 known as the 2026 Update).
Staff Report CS-26-077: Recommendation Report – Zoning By-law Amendment No.
59 (ZBA 59) – Part 1, Plan 16R-12308 and 1038 6th Ave W
Highlights:
A complete application for a Zoning By-law Amendment (ZBA 59)
has been submitted by Barry’s Construction and Insulation Ltd.
The requested ZBA applies to two (2) separate properties; one (1)
municipally known as 1038 6th Avenue West, currently containing
an existing single detached dwelling, and one (1) that does not yet
have a civic address assigned, legally described as Part 1, Plan 16R-
12308, created by Consent in 2025 (City File No. B01-2025).
Through a future consent application, the applicant is proposing to
sever the southern interior side yard of 1038 6th Avenue West. The
lands proposed to be severed, and the lands legally described as
Part 1, Plan 16R-12308, are proposed to be developed for a semi-
detached dwelling.
The lands are zoned ‘Retail Commercial’ (C2) by the City’s Zoning
By-law. Semi-detached dwellings are not a permitted use in the C2
Zone.
The effect of the application is to apply a site-specific zoning
provision to the lands, to permit a semi-detached dwelling, and
provide site-specific site and building regulations for lot area, lot
coverage, and front and rear yard setbacks.
A Public Meeting to consider the application was held on July 27,
2026, in accordance with the requirements of the Planning Act.
No comments have been received from members of the public.
Comments received from external agencies and internal
departments have been considered, together with the policy
framework in assessing the application.
Staff recommend approval of ZBA 59.
Strategic Plan Alignment:
Strategic Plan Priority: The recommendation contributes to core service
delivery or a corporate initiative that enables service delivery for one or more
strategic priorities.
Previous Report/Authority:
CS-26-076 – Technical Report – Zoning By-law Amendment No. 59 – Part 1,
Plan 16R-12308 and 1038 6th Avenue West
Staff Report CS-26-077: Recommendation Report – Zoning By-law Amendment No.
59 (ZBA 59) – Part 1, Plan 16R-12308 and 1038 6th Ave W
Public Meeting Presentation – July 27, 2026
CS-26-081 – Consent B11-2026 to B13-2026 for Part 1, Plan 16R-12308 and
1038 6th Avenue West
Ontario Planning Act
Provincial Planning Statement (2024)
City of Owen Sound 2021 Official Plan
2026 Urban Design Directions
City of Owen Sound Zoning By-law (2010-078, as amended)
Official Plan and Zoning By-law Updated (2025-2026)
2026 Adopted Official Plan Amendment, adopted by Council, not yet
approved or in effect.
2026 Approved Zoning By-law Amendment No. 57, approved by Council, not
yet in force and effect.
On April 13, 2026, City Council passed By-law No. 2026-029 for the purpose
of adopting Official Plan Amendment No. 14 and passed By-law No. 2026-
030 for the purpose of adopting Zoning By-law Amendment No. 57. These
represent City-initiated updates to the Official Plan and Zoning By-law
following a five-year review.
At the time of writing this report, these amendments were not yet in full
force and effect.
ZBA 57 (By-law No. 2026-030) will conform with Official Plan 2026 on the
day that Official Plan 2026 comes into full force and effect. Accordingly,
pursuant to subsections 24(2) and (2.1) of the Planning Act, this by-law is
conclusively deemed to conform with Official Plan 2026 on and after the day
this by-law is passed, if Official Plan 2026 comes into effect; and, this by-law
is of no force and effect if Official Plan 2026 does not come into effect.
Background & Proposal:
A complete application for a Zoning By-law Amendment (ZBA 59) has been
submitted by Barry’s Construction and Insulation Ltd. for lands on the west
side of 6th Avenue West, approximately 12.8 metres north of the intersection
Staff Report CS-26-077: Recommendation Report – Zoning By-law Amendment No.
59 (ZBA 59) – Part 1, Plan 16R-12308 and 1038 6th Ave W
with 10th Street ‘A’ West, and 40 metres north of the intersection with 10th
Street West.
The requested Zoning By-law Amendment applies to two (2) separate
properties; one (1) municipally known as 1038 6th Avenue West, and the
other which does not yet have a civic address assigned, legally described as
Part 1, Plan 16R-12308.
The lands are shown on the Orthophoto attached as Schedule ‘A’.
The lands, legally described as Part 1, Plan 16R-12308, were created by
Consent in 2025 (City File No. B01-2025). The lands were severed from the
adjacent property to the south, municipally known as 1010 6th Avenue West.
The parcel created by Consent (Part 1, Plan 16R-12308) has 12 metres of
frontage along 6th Avenue West, 20.6 metres of lot depth, and 249 square
metres of lot area and is currently vacant. The retained lot (1010 6th Avenue
West) is a corner lot with approximately 16.5 metres of frontage on 6th
Avenue West, 20.3 metres of frontage on 10th Street West, and 338.4 square
metres of lot area and contains an existing two-storey red brick single
detached dwelling with an attached garage. An accessory residential unit
(ARU) within the existing dwelling is currently under construction (Building
Permit No. 2026-0047). The retained lot has a driveway access via 10th
Street West and 6th Avenue West.
The lands, municipally known as 1038 6th Avenue West, have approximately
26 metres of frontage along 6th Avenue West, 20.3 metres of lot depth, and
558 square metres of lot area, and currently contain an existing single
detached dwelling. The lands front and gain vehicular access via 6th Avenue
West. Parking for the existing single detached dwelling is provided within a
private driveway. A variety of mature trees and an existing wooden fence
exist along the northern interior side and southern rear lot lines.
Surrounding land uses include:
North: unopened City lane, residential along 6th Avenue West and 11th
Street West
East: residential on the east side of 6th Avenue West and along 10th
Street ‘A’ West, hazard lands (escarpment)
South: commercial and institutional uses existing on the southside of
10th Street West (automotive repair, offices, place of worship),
residential along 6th Avenue West, south of 10th Street West
Staff Report CS-26-077: Recommendation Report – Zoning By-law Amendment No.
59 (ZBA 59) – Part 1, Plan 16R-12308 and 1038 6th Ave W
West: commercial uses existing on the northside of 10th Street West
(commercial plaza with a restaurant, hotel, car wash)
The subject lands are designated ‘West City Commercial’ by the City’s 2021
Official Plan and are zoned ‘Retail Commercial’ (C2) by the City’s Zoning By-
law (2010-078, as amended).
The land use designation remains unchanged under the City’s 2026 Official
Plan and the lands remain zoned ‘Retail Commercial’ (C2) by the City’s
Zoning By-law, as amended by ZBA No. 57.
For location context and surrounding land uses, please see the Orthophoto in
Schedule ‘A’. For the planning policy context, please see the Official Plan and
Zoning Map in Schedule ‘B’. The subject lands are fully described in Schedule
‘C’.
The Proposal (see Schedule ‘D’)
As noted above, the lands legally described as Part 1, Plan 16R-12308 were
created by Consent in 2025 (City File No. B01-2025). The Consent
application was approved by the City’s Committee of Adjustment on January
28, 2025, subject to conditions. Conditions of the consent approval were
fulfilled, and the deeds were stamped by the City’s Secretary-Treasurer on
March 4, 2026. At the time of consent approval, the lands were also subject
to Minor Variance A01-2025, which had the effect of providing relief from the
minimum lot area requirements of the City’s Zoning By-law for the retained
and severed parcels to facilitate the proposed lot creation, and the maximum
lot coverage and minimum front and rear yard setback provisions, to
facilitate the construction of a single detached dwelling on the severed
parcel. Minor Variance A01-2025 was approved by the City’s Committee of
Adjustment and is in full force and effect.
Through a future Consent application, the applicant is proposing to sever the
southern interior side yard of the lands municipally known as 1038 6th
Avenue West, for the purposes of a new residential building lot. A lot addition
is also proposed that will sever a 0.88 metre wide by 20.5-metre-long strip
of land from the lands legally described as Part 1, Plan 16R-12308, and
convey it to the proposed severed parcel such that each lot has
approximately 11 metres of frontage on 6th Avenue West, 20.5 metres of lot
depth, and 230 square metres of lot area.
The proposed Consent for lot creation and a lot addition will facilitate
development of the lands for a semi-detached dwelling. This proposal
Staff Report CS-26-077: Recommendation Report – Zoning By-law Amendment No.
59 (ZBA 59) – Part 1, Plan 16R-12308 and 1038 6th Ave W
replaces that previously contemplated through Consent B01-2025 and Minor
Variance A01-2025, which was to facilitate the construction of a single
detached dwelling.
The proposed retained lot will contain the existing single detached dwelling
on 1038 6th Avenue West and is proposed to have approximately 18.3
metres of frontage on 6th Avenue West, 20.7 metres of lot depth, and 379
square metres of lot area.
A Site Plan illustrating the proposal is attached as Schedule ‘D’.
The lands are zoned ‘Retail Commercial’ (C2) by the City’s Zoning By-law
(2010-078, as amended). Semi-detached dwellings are not among the uses
permitted in the C2 Zone.
The effect of the requested Zoning By-law Amendment is to apply a site-
specific zoning provision to the lands, to a permit a semi-detached dwelling,
and provide site-specific site and building regulations with respect to lot
area, lot coverage, and front and rear yard setbacks.
The proposed zoning provisions are summarized as follows:
Zoning Part 1, Plan Severed Lot Retained Lot
Provision 16R-12308 (Proposed (1038 6th
(Proposed Semi-Detached Avenue West)
Semi-Detached Dwelling) (Existing Single
Dwelling) Detached
Dwelling)
Lot frontage 11 m 11 m 18.3 m
Lot area 230 m2 230 m2 379 m2
Lot coverage 46% 47% 23%
Front yard 6m 6m 0.5 m (existing)
setback
Rear yard 4m 4m 8.1 m (existing)
setback
Interior side yard 0.9 m / 0 m 0.9 m / 0 m 0.9 m (south
setback (common party (common party side)
wall) wall)
Staff Report CS-26-077: Recommendation Report – Zoning By-law Amendment No.
59 (ZBA 59) – Part 1, Plan 16R-12308 and 1038 6th Ave W
Exterior side N/A N/A 9.2 m (north
yard setback side)
Building height < 10 m < 10 m < 10 m
(existing)
Submission & Process Details
As part of a complete application, the applicant has submitted the following
materials for consideration:
Submission Item Title Submission Item Detail
Cover Letter Dated June 10, 2026 by Barry’s
Construction and Insulation Ltd.
Planning Justification Report, Dated June 2026 by Cobide
including Draft Zoning By-law Engineering Inc.
Amendment
Fully dimensioned Site Plan with Dated March 3, 2026, by GEI
complete site statistics Consultants Canada Ltd.
Given the minor nature of the proposal, pre-consultation was not required for
the proposed Zoning By-law Amendment.
Subsequently, the process relating to the formal application has proceeded
as follows:
Date Step Days
June 10, 2026 Submission of application 0
forms and supporting
plans and studies.
June 12, 2026 Submission of required 1
application fees (complete
application)
June 22, 2026 Letter regarding Notice of 11
Complete Application to
the applicant.
Staff Report CS-26-077: Recommendation Report – Zoning By-law Amendment No.
59 (ZBA 59) – Part 1, Plan 16R-12308 and 1038 6th Ave W
Date Step Days
Request for comments
circulated to City staff and
external agencies.
July 2, 2026 Notice of Complete 21
Application & Public
Meeting mailed to
property owners within
120 metres of the subject
lands and notice posted
on the property.
July 27, 2026 Public Meeting and 46
Technical Report to
Council.
September 14, 2026 Recommendation Report 95
to Council.
These submission items can be found online under heading ZBA No. 59 at
www.owensound.ca/development.
Analysis:
The Planning Act and the City’s Official Plan establish criteria for evaluating
an application to amend the City’s Zoning By-law. In making land use
planning decisions, Council must consider the matters of Provincial interest
as described in Section 2 of the Planning Act. Section 3 of the Planning Act
also prescribes that the decision of Council on a planning matter shall be
consistent with the policy statements issued under the Act.
Policies within the Official Plan are intended to be consistent with the policies
of the relevant Provincial agency, in conformity with the Grey County Official
Plan, and address requirements and regulations of other agencies and
related regulating authorities.
The City’s Official Plan (policy 9.1.1.2) provides that the City may amend the
Zoning By-law where, in the opinion of Council, sufficient justification exists.
Amendments must conform to the policies of the Official Plan. When
Staff Report CS-26-077: Recommendation Report – Zoning By-law Amendment No.
59 (ZBA 59) – Part 1, Plan 16R-12308 and 1038 6th Ave W
considering an amendment, the City should consider the goals, objectives,
and policies of the Official Plan. Additionally, decisions should consider the
compatibility with adjacent uses of land and servicing (transportation, sewer,
and water).
The application is subject to review by the City’s Development Team and
external commenting agencies. Public notice of the application has been
given and a public meeting to consider the application was held on July 27,
2026, in accordance with the requirements of the Planning Act.
The technical report (CS-26-076) prepared for the subject ZBA application,
outlined the key policy considerations relevant to the evaluation of the
subject application. The purpose of this report is to assess the application in
consideration of the applicable policies and standards, as outlined in the
technical report, and comments received from staff and external agencies.
No comments from members of the public have been received with respect
to the application.
A: Provincial Planning Statement (PPS) & Matters of Provincial
Interest
In making land use planning decisions, Council must consider the matters of
Provincial interest as described in Section 2 of the Planning Act. These
matters include (but are not limited to) the orderly development of safe and
healthy communities, the appropriate location of growth and development,
and the promotion of development designed to be sustainable, support public
transit, and be oriented to pedestrians.
The 2024 Provincial Planning Statement (PPS) provides direction on matters
of provincial interest and has been reviewed with regard to the subject
application. The vision of the PPS includes that:
“Ontario will increase the supply and mix of housing options,
addressing the full range of housing affordability needs. Every
community will build homes that respond to changing market needs
and local demand. Providing a sufficient supply with the necessary mix
of housing options will support a diverse and growing population and
workforce, now and for many years to come.”
The PPS recognizes that municipal Official Plans are the most important
vehicle for implementation of the PPS and for achieving comprehensive,
integrated, and long-term planning. It further identifies zoning by-laws as
Staff Report CS-26-077: Recommendation Report – Zoning By-law Amendment No.
59 (ZBA 59) – Part 1, Plan 16R-12308 and 1038 6th Ave W
important for the implementation of the PPS directing that they should be
forward-looking and facilitate opportunities for an appropriate range and mix
of housing options for all Ontarians.
The PPS requires that settlement areas be the focus for growth
and development and land use patterns within settlement areas should be
based on densities and mix of land uses which efficiently use land and
resources, optimize existing and planned infrastructure and public service
facilities, and support active transportation. Planning authorities are required
to support general intensification and redevelopment to support the
achievement of complete communities.
Policy 2.2.1 of the PPS further requires planning authorities to provide an
appropriate range and mix of housing options and densities to
meet projected needs of current and future residents of the regional market
area by:
Permitting and facilitating:
o All housing options required to meet the social, health,
economic and well-being requirements of current and future
residents;
o All types of residential intensification, including the
development and redevelopment of underutilized
sites, development and introduction of new housing options
within previously developed areas, and redevelopment which
results in a net increase in residential units
Promoting densities for new housing which efficiently use land,
resources, infrastructure, and public service facilities, and support
the use of active transportation; and,
Requiring transit-supportive development and prioritizing
intensification in proximity to transit.
The PPS defines housing options as meaning a range of housing types and
tenures including, but not limited to, single and semi-detached
dwellings, townhouses, multi-residential buildings, additional residential
units, life lease and land lease communities, and affordable housing.
The subject lands are within a fully serviced settlement area. The proposed
Zoning By-law Amendment to permit a semi-detached dwelling and future
residential lot creation with access to full municipal services, public transit,
parks, and amenities, supports the type of efficient, cost-effective
Staff Report CS-26-077: Recommendation Report – Zoning By-law Amendment No.
59 (ZBA 59) – Part 1, Plan 16R-12308 and 1038 6th Ave W
development that is envisioned by the PPS. The proposal represents
residential intensification and infill development within a settlement area that
contributes to providing a range and mix of housing options to meet the
needs of current and future residents, as required by the PPS.
The proposal is consistent with the PPS.
B: County of Grey Official Plan
The subject property is designated ‘Primary Settlement Area’ in the 2019
County of Grey Official Plan (County OP). Settlement areas with full
municipal services are the focus of the majority of growth within the County.
The County OP promotes a full range of residential, industrial, recreational,
and institutional land uses within Primary Settlement Areas. The County has
been provided notice of the subject ZBA application, in accordance with the
requirements of the Planning Act, and have indicated no concerns.
The proposal conforms to the County of Grey Official Plan.
C: City of Owen Sound Official Plan
The subject property is designated ‘West City Commercial’ on Schedule ‘A’ –
Land Use of the City’s 2021 Official Plan. The Official Plan and Zoning By-law
mapping is attached as Schedule ‘B’. Lands on the north and south sides of
10th Street West, from 9th Avenue West to 6th Avenue West are within this
designation. This area is considered a main entrance/gateway into the City
from the west and north, connecting the “Sunset Strip” in the Township of
Georgian Bluffs to the River District Commercial Area, and is an important
aspect of the City’s image.
Within the West City Commercial designation, medium density forms of
housing are among the uses permitted. The lands subject to the requested
ZBA (1038 6th Avenue West and lands legally described as Part 1, Plan 16R-
12308), together with lands municipally known as 1010 6th Avenue West to
the south, at the corner of 10th Street West and 6th Avenue West, comprise a
0.11-hectare (0.28 acre) block, within the West City Commercial designation.
An existing single detached dwelling with an accessory residential unit (two
units total) exist at 1010 6th Avenue West, an existing single detached
dwelling exists at 1038 6th Avenue West, and the requested ZBA will allow
lands legally described as Part 1, Plan 16R-12308 and a parcel proposed to
be severed from 1038 6th Avenue West to be developed for a semi-detached
dwelling (two units total), for a total of five (5) units. This results in a net
Staff Report CS-26-077: Recommendation Report – Zoning By-law Amendment No.
59 (ZBA 59) – Part 1, Plan 16R-12308 and 1038 6th Ave W
residential density of 45.5 units per hectare, which is considered to be
medium density residential development in accordance with policy 3.1.2.1 of
the OP.
In accordance with policy 3.6.2.1, the West City Commercial area should be
maintained and developed as a cohesive and attractive pedestrian and
vehicle-oriented retail and service area to serve local and regional needs.
The proposal for medium density residential development on the southern
fringe of the West City Commercial designation provides an appropriate
transition between existing low density residential land uses on the east side
of 6th Avenue West and north of the subject lands, and existing commercial
uses to the west. The proposal for minor residential intensification will
support additional pedestrian activity within the area, that supports the
continued viability of commercial land uses.
Roads & Parking
In accordance with policy 5.1.3.6 of the OP, road access points are required
to be designed to the satisfaction of the City in locations that will not create
a hazard due to poor sight lines or other geometric, transportation or land
use planning consideration. All new development or redevelopment is
required to provide adequate off-street parking and loading spaces, in
accordance with the standards established in the Zoning By-law (policy
5.1.4.3). Access points are required to be clearly visible and distinguishable,
limited in number, and designed in a manner that will minimize hazards to
pedestrian and motor traffic. (policy 5.1.4.10).
Off-street parking for the proposed semi-detached dwellings is proposed to
be provided within individual attached garages and individual driveways with
access off 6th Avenue West. The existing single detached dwelling at 1038 6th
Avenue West has an existing driveway with access via 6th Avenue West. The
lands are in proximity to the intersection of 10th Street West and 6th Avenue
West. Comments received from the City’s Engineering Services Division
indicate that the driveway proposed for the southern lot (Part 1, Plan 16R-
12308), is at the northern limit of the property, therefore, maintaining a
buffer from the intersection to the south. Comments received from
Engineering Services do not indicate any concerns with the proposed
width/length of the driveway proposed for each lot.
Staff Report CS-26-077: Recommendation Report – Zoning By-law Amendment No.
59 (ZBA 59) – Part 1, Plan 16R-12308 and 1038 6th Ave W
Municipal Services
In accordance with Section 5.2 of the OP, development will be permitted in
areas that can be adequately serviced by municipal services, municipal water
and wastewater services, stormwater management, and emergency services
(policy 5.2.1.1). Stormwater should be managed on-site where practical,
minimizing stormwater volumes and contaminant loads and maintain or
increase the extent of vegetative and pervious surfaces. No new
development shall have a negative impact on the drainage characteristics of
adjoining land (policy 5.2.4.1). The City shall require new development
projects to have a stormwater management plan in place prior to
construction (policy 5.2.4.6).
The proposed semi-detached dwelling will be serviced via existing municipal
services (water and wastewater) available within the 6th Avenue West road
allowance. Confirmation of separate municipal services to the proposed
severed and retained parcels will be required as a condition of a future
Consent application. As well, a Minor Servicing Agreement will be required,
including the provision of securities equal to 100 per cent (100%) of the
value of the off-site works, to facilitate the installation of new municipal
services (water, wastewater, stormwater), and the restoration of affected
City lands (i.e., boulevard, sidewalk).
As part of the subject ZBA application, a Grading and Drainage Plan prepared
by a qualified professional engineer was submitted which demonstrates that
surface drainage from lands legally described as Part 1, Plan 16R-12308 will
be directed to a drainage swale within the rear yard and northern interior
side yard of lands proposed to be severed from 1038 6th Avenue West, and
eventually discharge to an existing City storm sewer on 6th Avenue West. A
Consent application will be required to establish a formal grading and
drainage easement. The registration of easement agreements on title of both
the benefitting (Part 1, Plan 16R-12308) and dominant lands (1038 6th
Avenue West) addressing apportionment of the ownership and responsibility
for maintenance of the stormwater management, grading and drainage
systems, as well as access over and to the system by future owners, will be
required as a condition of Consent approval.
Consent Policies
Through a future Consent application, the applicant is proposing to sever the
southern interior side yard of the lands municipally known as 1038 6th
Staff Report CS-26-077: Recommendation Report – Zoning By-law Amendment No.
59 (ZBA 59) – Part 1, Plan 16R-12308 and 1038 6th Ave W
Avenue West, for the purpose of a new residential building lot. A lot addition
is also proposed that will sever a 0.88 metre wide by 20.5-metre-long strip
of land from the lands legally described as Part 1, Plan 16R-12308, and
convey it to the proposed severed parcel, subject that each lot has
approximately 11 metres of frontage on 6th Avenue West, 20.5 metres of lot
depth, and 230 square metres of lot area.
The proposed retained lot will contain the existing single detached dwelling
on 1038 6th Avenue West and is proposed to have approximately 18.3
metres of frontage on 6th Avenue West, 20.7 metres of lot depth, and 379
square metres of lot area.
Consent applications are considered by the City’s Committee of Adjustment.
A separate recommendation report (CS-26-081) was brought forward to the
City’s Committee of Adjustment at its meeting on September 1, 2026,
respecting the proposed consent for lot creation (B11-2026), a lot addition
(B12-2026), and a grading and drainage easement (B13-2026). The consent
applications were approved by the Committee, subject to conditions,
including that ZBA No. 59 be approved by City Council and confirmed to be
in full force and effect.
Section 9.3.2 of the OP provides the policies that shall be considered when
evaluating an application for consent. In accordance with policy 9.3.2.2 of
the OP, plans of subdivision shall be the preferred method of land division.
Consents should only be granted where less than three lots (two severed and
one retained) are being created, in an area of the City that has existing
access to a publicly maintained road on a year-round basis and is serviced by
existing municipal services (water and wastewater). The application is
proposing the creation of one (1) new lot, and one (1) retained lot in an
existing built-up area of the City that has access to full municipal services.
The lands front onto 6th Avenue West, which is an assumed public road
maintained on a year-round basis therefore, it is appropriate to consider the
proposed land division by way of Consent.
Policy 9.3.2.4 requires regard for the following criteria when considering an
application for consent:
a) The lands front onto an existing, assumed public road that is
maintained on a year-round basis.
As noted, the lands front onto 6th Avenue West, which is an existing
assumed public road maintained on a year-round basis.
Staff Report CS-26-077: Recommendation Report – Zoning By-law Amendment No.
59 (ZBA 59) – Part 1, Plan 16R-12308 and 1038 6th Ave W
b) The consents shall have the effect of infilling in existing areas
and not extending existing development.
The subject lands are located within an existing, built-up area of the
City with access to existing municipal services (water and wastewater).
The proposed lot creation has the effect of infilling.
c) Creation of the lot does not compromise the long-term use of
the remaining land or retained parcel.
The proposed retained lot will contain the existing single detached
dwelling on 1038 6th Avenue West and is proposed to have
approximately 18.3 metres of frontage on 6th Avenue West, 20.7
metres of lot depth, and 379 square metres of lot area. While the size
of the retained parcel is proposed to be slightly reduced (by 21 square
metres), the lot area remains sufficient for accommodating the
intended use of a single detached dwelling with rear and side yard
amenity space and off-street parking.
d) The size of the parcel of land created by consent should be
appropriate for the use proposed.
Through the subject ZBA application, the applicant is proposing to
establish site specific site and building regulations with respect to lot
area, lot coverage, and front and rear yard setbacks for the proposed
semi-detached dwelling to be constructed on lands legally described as
Part 1, Plan 16R-12308 and lands to be severed from 1038 6th Avenue
West. The requested site-specific zoning provisions maintain the
general intent and purpose of the Zoning By-law, as discussed further
below in the ‘City of Owen Sound Zoning By-law’ section of this report.
The size of the parcel proposed to be severed from 1038 6th Avenue
West together with a lot addition from lands legally described as Part
1, Plan 16R-12308 is appropriate for the development of the lands for
a semi-detached dwelling.
e) Soil and drainage conditions are suitable or can be made
suitable to permit the proper siting of buildings.
A Grading and Drainage Plan was submitted in support of the subject
ZBA application. As noted in the Municipal Services section above, a
future Consent application will be required to establish a formal
grading and drainage easement, and the registration of related
Staff Report CS-26-077: Recommendation Report – Zoning By-law Amendment No.
59 (ZBA 59) – Part 1, Plan 16R-12308 and 1038 6th Ave W
easement agreements on title, to facilitate the proposed grading and
drainage approach. Comments received from the City’s Engineering
Services Division request minor changes to the submitted Grading and
Drainage Plan, which will be implemented as a condition of Consent
approval.
f) Impact on any adjacent built heritage or archaeological
resource.
The subject lands are not adjacent to any built heritage resources nor
any identified archaeological resources.
Urban Design
The Urban Design policies of the OP promote a high standard of urban design
in private and public development to achieve an appealing, comfortable,
accessible, safe living and work environment for the residents and visitors of
Owen Sound. Particular attention will be given to development within major
commercial areas and gateways to the City (policy 8.1.1.2).
As noted, the lands are within the western gateway of the City, as identified
in policy 8.3.2.1 of the OP. Gateways are points that may be used to create a
sense of welcome and arrival, assist in orientation, and create a memorable
image of the City. These locations may be marked with special structures,
landscaping, or signage that reflects the unique character of the City.
Development of the subject lands will not serve to improve the commercial
streetscape or sense of arrival along 10th Street West, however, will result in
minor residential intensification along 6th Avenue West that is compatible
with existing residential land uses on the east side of 6th Avenue West and to
the north of the subject lands.
In accordance with policy 8.6.1.1 of the OP, the City will seek to achieve
well-coordinated and designed streetscapes throughout the City, particularly
in the commercial areas and along arterial roads. They should provide
comfortable pedestrian environments, safe vehicular movement, reinforce
the desired or established character of the area and, where appropriate,
incorporate trees for shade. The City may define, within any development
area, building heights and setbacks or, in some cases, ‘build to’ lines that are
consistent with the intended form of development. Within a residential area,
such heights and setbacks should be consistent with the general form of
existing development (policy 8.6.1.3). For new residential development,
Staff Report CS-26-077: Recommendation Report – Zoning By-law Amendment No.
59 (ZBA 59) – Part 1, Plan 16R-12308 and 1038 6th Ave W
buildings should be sited to provide relatively consistent streetscapes within
an area, with similar setbacks, defining the visual width of the streets (policy
8.6.8.2).
Through the subject ZBA application, the applicant is proposing to establish
reduced front and rear yard setbacks for the proposed semi-detached
dwelling. A front yard setback of 6 metres is proposed whereas 6.5 metres is
required when considering the General Residential (R5) Zone provisions.
Existing dwellings in proximity to the subject lands have reduced front yard
setbacks from the street. The existing single detached dwelling at 1038 6th
Avenue West, for example, has a front yard setback of only 0.5 metres.
Therefore, the proposed front yard setback, though reduced, is not
anticipated to have an impact on the character of the area. The proposal
maintains consistency of the streetscape, consistent with the urban design
policies of the OP.
The proposal conforms to the policies of the City’s Official Plan.
D: City of Owen Sound Zoning By-law
The subject property is zoned ‘Retail Commercial’ (C2) by the City’s Zoning
By-law 2010-078, up to and including ZBA No. 56, being the last site-specific
zoning amendment. Under Zoning By-law 2010-078, as amended by ZBA No.
57, the lands remain zoned C2.
Semi-detached dwellings are not among the uses permitted in the C2 Zone.
The effect of ZBA 59 is to apply a site-specific zoning provision to the lands
(14.145), to permit a semi-detached dwelling, and provide site-specific site
and building regulations with respect to lot area, lot coverage, and front and
rear yard setbacks.
The recommended draft Zoning By-law Amendments are attached as
Schedule ‘E’.
The following discusses each effect of the requested ZBA:
Permit a semi-detached dwelling
The request to permit a semi-detached dwelling as a use on the subject
lands is appropriate in consideration of the West City Commercial policies of
the City’s Official Plan, discussed above, which permit medium density forms
of housing. The subject ZBA will facilitate the construction of two (2)
additional residential units. Three (3) units are existing within this 0.11-
Staff Report CS-26-077: Recommendation Report – Zoning By-law Amendment No.
59 (ZBA 59) – Part 1, Plan 16R-12308 and 1038 6th Ave W
hectare block of lands on the northwest corner of the intersection of 6th
Avenue West and 10th Street West, for a total of five (5) units. This
constitutes a net residential density of appropriately 45.5 units per hectare
which is considered medium density residential development in accordance
with policy 3.1.2.1 of the OP.
Site-specific site and building regulations for lot area, lot coverage,
and front and rear yard setbacks
The requested site-specific site and building regulations to facilitate the
construction of the proposed semi-detached dwelling are summarized in the
table below:
Zoning As required by As required by Proposed
Provision General Medium
Residential Density
(R5) – By-law Residential
2010-078, up (R2) – By-law
to and 2010-078, up
including ZBA to and
No. 56 <in including ZBA
force and No. 57 <not yet
effect> in force and
effect>
Minimum Lot 300 sq. m. / unit 300 sq. m. / unit 230 sq. m. / unit
Area
Maximum Lot 40% 40% 47%
Coverage
Minimum Front 6.5 m 6.5 m 6m
Yard Setback
Minimum Rear 7.5 m 7.5 m 4m
Yard Setback
The requested ZBA proposes to require a minimum lot area of 230 square
metres per unit for the proposed semi-detached dwelling. The minimum lot
area provisions of the Zoning By-law are intended to ensure a compatible
built form and that the size of a parcel created is sufficient for
accommodating the intended land use, together with required parking areas
and amenity space.
Staff Report CS-26-077: Recommendation Report – Zoning By-law Amendment No.
59 (ZBA 59) – Part 1, Plan 16R-12308 and 1038 6th Ave W
The size of the proposed semi-detached dwelling lots, while reduced (by 70
square metres), are sufficient for accommodating the proposed land use
together with front and rear yard amenity space and off-street parking within
individual attached garages and surface driveways. Lots within this 0.11-
hectare block of lands at the northwest corner of 10th Street West and 6th
Avenue West will all be similarly sized as a result of the requested ZBA and
proposed future lot creation. As well, similar sized lots exist in proximity to
the subject lands including north on 6th Avenue West, at 11th Street ‘A’ West,
and on the south side of 10th Street ‘A’ West.
The lot coverage, front and rear yard setback provisions of the Zoning By-
law are intended to ensure:
That adequate front and rear yard amenity area is maintained, and
pervious surface is provided for grading and drainage,
consistency of the streetscape, and
a required off-street parking stall with a minimum length of six
metres can be accommodated within the front yard.
As noted in the Official Plan section of this report, the proposed 6 metre front
yard setback maintains consistency of the streetscape, as required by the
Urban Design policies of the OP.
The proposed site-specific rear yard setback, while reduced, continues to
provide adequate rear yard amenity space. The Grading and Drainage Plan
submitted in support of the application demonstrates that stormwater will be
managed through a drainage swale to the rear (west) and northern interior
side yard of lands to be severed from 1038 6th Avenue West. Minor revisions
to the Grading and Drainage Plan and the registration of easement
agreements will be required to implement the grading and drainage approach
proposed and can be effectively addressed through conditions of a future
consent application. The proposed site-specific lot coverage of 47 per cent
therefore maintains the general intent of the Zoning By-law.
Existing single detached dwelling
The requested ZBA also serves to recognize the existing single detached
dwelling on 1038 6th Avenue West as a permitted use with a reduced lot area
of 379 square metres, whereas 400 square metres is required for a single
detached dwelling in the General Residential (R5) Zone, and an existing front
yard setback of 0.5 metres. As outlined in the Official Plan section of this
report, the lot area of the proposed retained parcel remains sufficient for
Staff Report CS-26-077: Recommendation Report – Zoning By-law Amendment No.
59 (ZBA 59) – Part 1, Plan 16R-12308 and 1038 6th Ave W
accommodating the intended land use of a single detached dwelling, together
with front and rear yard amenity area and off-street parking within an
individual driveway with access via 6th Avenue West.
E: City Staff & Agency Comments (Schedule ‘F’)
In accordance with the requirements of the Planning Act, notice of the
subject application was provided on July 2, 2026, to the public and
prescribed bodies by the Deputy Clerk. The Planning and Heritage Division
also requested comments from those departments and agencies likely to
have an interest in the application on June 22, 2026.
Comments received from staff and agencies as of the writing of this report as
attached as Schedule ‘F’.
City of Owen Sound Engineering & Public Works Department
Comment has been received from the City’s Engineering & Public Works
Department with no objection to the requested ZBA. The following matters
will be required by the City’s Engineering Services Division, as a condition of
a future Consent application:
A revised Grading and Drainage Plan showing:
o The yard catch basin (CB) proposed at the swale outlet at the
road allowance relocated to private property.
Registration of easements and related agreements to implement
the approved Grading and Drainage Plan.
A revised Servicing Plan showing:
o One wastewater cleanout on the property line for City access.
Execution of a Minor Servicing Agreement with the City to facilitate
the installation of new municipal services (water, wastewater,
stormwater), and the restoration of affected City lands (i.e.,
boulevard, sidewalk). A Minor Servicing Agreement requires the
provision of securities equal to 100 per cent (100%) of the value of
the off-site works.
Ministry of Transportation (MTO)
Comment has been received from MTO with no objection to the requested
ZBA. The subject property is located beyond MTO’s permit control area.
Staff Report CS-26-077: Recommendation Report – Zoning By-law Amendment No.
59 (ZBA 59) – Part 1, Plan 16R-12308 and 1038 6th Ave W
Canada Post
Comment has been received from Canada Post with no objection to the
requested ZBA.
Ball Canada.
Comment has been received from Bell Canada with no objection to the
requested ZBA.
City of Owen Sound Fire Prevention Division
Comment has been received from the City’s Fire Prevention Division with no
objection to the requested ZBA.
Grey County
Comment has been received from Grey County with no objection to the
requested ZBA.
Hydro One
Comment has been received from Hydro One with no objection to the
requested ZBA.
F: Public Comments
A Public Meeting to consider the application was held on July 27, 2026, in
accordance with the requirements of the Planning Act. No members of the
public gave oral representations at the meeting and as of the writing of this
report, no written public comments have been received.
G: Consent Matters
The proposed development is not considered a class of development
requiring Site Plan Approval in accordance with Section 41 of the Planning
Act and the City’s Site Plan Control By-law (2019-185).
A future Consent application is required to implement the proposed lot
creation and grading and drainage approach. Report CS-26-081 was brought
forward to the City’s Committee of Adjustment at its meeting on September
1, 2026, respecting the proposed Consent for lot creation, a lot addition, and
grading and drainage easement. The following matters were be implemented
as conditions of a future consent approval:
Staff Report CS-26-077: Recommendation Report – Zoning By-law Amendment No.
59 (ZBA 59) – Part 1, Plan 16R-12308 and 1038 6th Ave W
Provision of a revised Grading and Drainage Plan and Servicing
Plan, to the satisfaction of the City’s Engineering Services Division,
including:
o Confirmation of separate municipal services to the severed and
retained parcels.
o The yard catch basin (CB) proposed at the swale outlet at the
road allowance relocated to private property.
o One wastewater cleanout on the property line for City access.
Execution of a Minor Servicing Agreement with the City, including
the provision of securities equal to 100 per cent (100%) of the
value of the off-site works.
Payment of cash-in-lieu of parkland dedication in accordance with
the requirements of the Planning Act and the City’s Fees and
Charges By-law, to the satisfaction of the City’s Manager of
Planning and Heritage.
Registration of easements and related agreements on title of the
benefitting and dominant lands detailing apportionment of the
ownership and responsibility for maintenance of the stormwater
management, grading and drainage systems, as well as access over
and to the system by future owners.
Resource Alignment:
Financial Resources
Application fees were collected as part of the ZBA application as prescribed
by the City’s Fees and Charges By-law.
Human Resources
The Clerks Division will process the necessary notices in accordance with the
requirements of the Planning Act.
Time and Scheduling
The processing of the subject ZBA application has slightly exceeded the 90-
day timeline (by 5 days) provided by the Planning Act.
As this represents a legislated review process, non-legislated initiatives may
be delayed to prioritize this project from time to time.
Staff Report CS-26-077: Recommendation Report – Zoning By-law Amendment No.
59 (ZBA 59) – Part 1, Plan 16R-12308 and 1038 6th Ave W
Technology and Infrastructure
N/A.
Climate and Environmental Impacts:
There are no direct anticipated climate or environmental impacts as a result
of the zoning by-law amendment. The application proposes minor residential
intensification within a fully serviced, urban settlement area that makes use
of existing municipal services, is walkable, and has access to transit and
amenities.
Communication and Engagement:
Notice of Complete Application and Public Meeting was given as required by
the Planning Act. A Public Meeting to consider the application was held July
27, 2026.
Staff and agency comments have been considered throughout this report.
Report Developed in Consultation With:
In addition to the public notice, the Planning and Heritage Division also sent
a request for comments to the City’s Development Team and external
commenting agencies, further detailing the nature of the application. All
comments have been considered as part of this Staff Recommendation
Report.
Attachments:
Schedule 'A': Orthophoto
Schedule 'B': Official Plan and Zoning Map
Schedule 'C': Property Details
Schedule 'D': Site Plan
Schedule 'E': Draft Zoning By-law Amendments
Schedule 'F': Staff & Agency Comments
Reviewed by:
Pamela Coulter, BA, RPP, Director of Community Services
Staff Report CS-26-077: Recommendation Report – Zoning By-law Amendment No.
59 (ZBA 59) – Part 1, Plan 16R-12308 and 1038 6th Ave W
Submission approved by:
Tim Simmonds, City Manager
For more information on this report, please contact Jacklyn Iezzi, Manager of
Planning & Heritage at planning@owensound.ca or 519-376-4440 ext. 1261.
Staff Report CS-26-077: Recommendation Report – Zoning By-law Amendment No.
59 (ZBA 59) – Part 1, Plan 16R-12308 and 1038 6th Ave W
---
Attachment: Schedule A_Orthophoto.pdf
Source: https://helpos.ca/attachments/019952422c54ee4a95009eedd3563c67ab2c96b88be58b6c9419e93357ee93c1/10-c-2-schedule-a-orthophoto-pdf.pdf
Schedule 'A': Orthophoto
±
668 616
585 565 555
11th St W 1099
663 621
1072 1071
6th Ave W
Part 1, Plan 16R-12308
10th St A W
605 10t
hS
619 tW
975 SubjectProperty
West6thAveLot
969 966
961 964
5th Ave A W
750 958
951 956
Information shown on these drawings/maps/charts
Meters 954 from numerous sources and may not
is compiled
0 10 20 40 60 947
be complete or accurate 965
---
Attachment: Schedule B_Official Plan and Zoning Map.pdf
Source: https://helpos.ca/attachments/3448b543c6906b0c27ae1afa5d222d323222c53d6e55a3535c8f4b4c81a4a453/10-c-3-schedule-b-official-plan-and-zoning-map-pdf.pdf
Schedule 'B': Planning Policy
±
1100 ZH
R2
621 617
R2
6th Ave W
C2 594
640 606
Part 1, Plan 16R-12308
10th St A W
10th St W LEGEND
593 Subject Property
R2 569
Zoning 565
Special Provision
Zone (C2)
OFFICIAL PLAN
605 Hazard
1 Lands
0th
619 St
Residential W
C2 West City Commercial
978 R2
Meters Information shown on these drawings/maps/charts
is compiled from numerous sources and may not 975
0 5 10 20 30
be complete or accurate
---
Attachment: Schedule C_Property Details.pdf
Source: https://helpos.ca/attachments/efde058a3fbc251b6caac8b506fe8ea2ee096f2a1d9d53e856a6c131b6ee900b/10-c-4-schedule-c-property-details-pdf.pdf
SCHEDULE C
PROPERTY DETAILS
Property Information Part 1, Plan 16R12308 1038 6th Avenue West 1038 6th Avenue
(Consent B01-2025) (Proposed Severed) West (Proposed
Retained)
Civic Address TBD TBD 1038 6th Avenue West
Roll Number TBD TBD 425902001214800
Legal Description Part 1, Plan 16R12308 TBD PLAN 34 N PT LOT 63
Site Frontage 11.3 m (6th Ave W) 11.3 m (6th Ave W) 18.3 m (6th Ave W)
Site Depth 20.4 m 20.6 m 20.7 m
Site Area 230 square metres 233 square metres 436 square metres
Existing Structures Vacant Vacant Single detached
dwelling
Road Access/Frontage 6th Ave W 6th Ave W 6th Ave W
Page 1 of 2 File: ZBA 59
Available Servicing Detail
Potable Water 150 mm ø cast iron – 6th Ave W
Wastewater Municipal
Stormwater Municipal
Planning Policy Detail
County of Grey Official Primary Settlement Area
Plan
City of Owen Sound West City Commercial
Official Plan (2021)
City of Owen Sound West City Commercial
Official Plan (2026)
City of Owen Sound Retail Commercial (C2)
Zoning By-law (2010-
078, as amended)
City of Owen Sound Retail Commercial (C2)
Zoning By-law (2010-
078, as amended by
ZBA No. 57)
Page 2 of 2 File: ZBA 59
---
Attachment: Schedule D_Site Plan.pdf
Source: https://helpos.ca/attachments/2719d4c27bdc868757aee188f2e4d744fb3b8128e9fc4ad174167cc3bff632e1/10-c-5-schedule-d-site-plan-pdf.pdf
SPECIAL NOTES:
PARCEL 1
LANE 1. TOPOGRAPHICAL SURVEY PERFORMED BY GEI CONSULTANTS CANADA
LTD. ON MARCH 19, 2025. THIS INFORMATION MAY NOT BE COMPLETE OR
FINAL. IT IS THE RESPONSIBILITY OF THE END USER TO VERIFY AND
PROPOSED RETAINED LOT (#1038 6th Avenue West) CONFIRM ALL DATA CONTAINED HEREIN.
(C2) R5 ZONING REQUIRED PROPOSED COMPLIES 50mm HL-3 ASPHALT
2. COORDINATES ON THIS PLAN ARE ADJUSTED GROUND COORDINATES SITE
50mm HL-4 ASPHALT DERIVED FROM GRID COORDINATES OF THE UTM 17N NAD83 (CSRS-V7)
MIN LOT FRONTAGE (6TH AVE. W.) 12.0 m 18.32 m YES Proposed Retained Parcel (1038 6th Ave W - Existing
MIN LOT AREA * *400.00 2 *379.25 m 2 NO SingleMINDetached Dwelling)
150mm GRANULAR `A'
#3 BENCHMARK COORDINATE SYSTEM AND ARE BASED ON OBSERVATIONS FROM A
NETWORK OF PERMANENT GPS/GNSS REFERENCE STATIONS.
COMPACTED TO 100% SPMDD ELEVATIONS ON THIS PLAN ARE REFERENCED TO CANADIAN GEODETIC
MAX LOT COVERAGE 40 % 22.71% YES VERTICAL DATUM OF 1928 (CGVD28) BY CONVERTING ELLIPSOIDAL
Proposed Severed Parcel (Proposed Semi-Detached (RETAINED) HEIGHTS TO ORTHOMETRIC ELEVATIONS USING THE HTV2.0(2010) GEOID
MIN FRONT YARD SETBACK (EXISTING)* *6.5 m *0.5 m NO MODEL PROVIDED BY NATURAL RESOURCES CANADA.
MIN REAR YARD SETBACK (EXISTING)
Dwelling)
7.5 m 8.1 m YES 3. THIS IS NOT A LEGAL PLAN. THE LEGAL BOUNDARY INFORMATION FOR CITY OF OWEN SOUND
MIN 300mm GRANULAR `B'
MIN INTERIOR SIDE YARD SETBACK 1.2 / 0.9 m 9.2 / 0.9 m YES COMPACTED TO 98% SPMDD
Part 1, Plan 16R12308, created by Consent B01-2025
THE LOT WAS OBTAINED FROM REGISTERED PLAN 34, AND REGISTERED
PLAN 16R-12308, PREPARED BY HEWETT AND MILNE LIMITED, OLS, DATED
KEY PLAN
NOT TO SCALE
DECEMBER 11, 2025. LEGAL BOUNDARIES TO BE CONFIRMED BY OLS
MIN EXTERIOR SIDE YARD SETBACK 3.0 m 9.2 m YES (Proposed Semi-Detached Dwelling) UPON THE SEVERANCE APPROVAL.
OWNER: CONTRACTOR:
MAX BUILDING HEIGHT 10.0 m <10.0 m YES 4. CONTRACTOR TO EXCAVATE TESTHOLE AND CONFIRM HIGH GROUND
Proposed Lot Addition, to be severed from Part 1, Plan
SELECT SUBGRADE MATERIAL WATER ELEVATION PRIOR TO CONSTRUCTING FOOTINGS. BARRY'S CONSTRUCTION BARRY'S CONSTRUCTION
(*) POSSIBLE MINOR VARIANCE REQUIRED. 16R12308 and conveyed to proposed severed parcel 5. RAIN WATER LEADERS TO BE DIRECTED TO THE FRONT SWALES WHERE
(outlined in green) POSSIBLE. THE ELEVATION AND LOCATION OF THE BUILDING TO BE ERECTED ON THE LOT
AND THE GRADING OF THE LOT ARE IN GENERAL CONFORMITY WITH THE
6. CITY OF OWEN SOUND TO DETERMINE SUITABILITY OF EXISTING
PARCEL 2 TYPICAL ROADWAY RESTORATION DETAIL SANITARY AND WATER SERVICES FOR REUSE FOR ONE OF THE GRADING AND DRAINAGE PLAN APPROVED BY THE MUNICIPALITY.
PARCELS.
LOT
LOT
PROPOSED SEVERED LOT (North Semi-Detached Unit) NOT TO SCALE
7. SERVICING DETAILS TO REFER TO THE CITY OF OWEN SOUND DETAILS P. ENG.
OSS-406 AND OSS-410.
(C2) R5 ZONING REQUIRED PROPOSED COMPLIES GEI CONSULTANTS CANADA LTD.
8. PROPOSED BUILDING ENVELOPE IS CONCEPTUAL ONLY AND FINAL
MIN LOT FRONTAGE (6TH AVE. W.) DETAILS ARE TO BE CONFIRMED AND ADJUSTED FOR FINAL LOT
10.0 m 11.30 m YES
NOTE: DISTURBED AREAS WITHIN BOULEVARDS TO BE GRADING PLAN.
MIN LOT AREA * *300 m 2 *232.70 m 2 NO LEGEND:
RESTORED WITH 150mm TOPSOIL AND SOD. 9. HOUSE FOOTPRINTS ARE CONCEPTUAL ONLY FOR SEVERANCE
MAX LOT COVERAGE * APPLICATION SUBMISSION. PROPOSED GRADING AND DRAINAGE TO BE
*40 % *45.95% NO CONFIRMED UPON SUBMISSION OF FINAL HOUSE PLANS FOR BUILDING EXISTING CONDITIONS ELEVATION (MAR. 19/25)
MIN FRONT YARD SETBACK * PERMIT.
*6.5 m *6.0 m NO
AS BUILT ELEVATION
MIN REAR YARD SETBACK * *7.5 m *4.19 m NO
PROPOSED ELEVATION
MIN INTERIOR SIDE YARD SETBACK 0.0 / 0.9 m 0.0 / 0.98 m YES
PROPOSED ELEVATION BELOW DECK
MIN EXTERIOR SIDE YARD SETBACK 3.0 m N/A N/A
SWALE DRAINAGE
MAX BUILDING HEIGHT 10.0 m <10.0 m YES
SURFACE DRAINAGE
(*) POSSIBLE MINOR VARIANCE REQUIRED.
PROPOSED BUILDING ACCESS
PARCEL 3
PROPOSED SEVERED LOT (South Semi-Detached Unit)
6th AVENUE WEST
(SEVERED) NOTE: ELEVATION IN METRES.
(C2) R5 ZONING A01-2025 REQUIRED PROPOSED COMPLIES
VARIANCE
MIN LOT FRONTAGE (6TH AVE. W.) 10.0 m 10.0 m 11.30 m YES
#1 BENCHMARK ELEV. - 210.884 m
(SCOTT STREET)
MIN LOT AREA * *249.80 m 2 *300 m 2 *231.76 m 2 NO
MAX LOT COVERAGE * *45 % *40 % *46.13 % NO
#2 BENCHMARK TOP OF NAIL IN HYDRO POLE NEAR THE SOUTH-EAST
CORNER OF SUBJECT PROPERTY (1010 6TH AVENUE WEST),
MIN FRONT YARD SETBACK * *6.0 m *6.5 m *6.0 m YES
AS SHOWN.
MIN REAR YARD SETBACK * *4.0 m *7.5 m *4.11 m YES
MIN INTERIOR SIDE YARD SETBACK 0.9 m 0 / 0.98 m 0.9 m YES
#2 BENCHMARK ELEV. - 210.674 m
MIN EXTERIOR SIDE YARD SETBACK 3.0 m 3.0 m N/A N/A CUT CROSS (823) IN CONCRETE NEAR FENCE CORNER
MAX BUILDING HEIGHT 10.0 m 10.0 m <10.0 m YES ON THE NORTH-WEST CORNER OF SUBJECT PROPERTY:
1010 6TH AVENUE WEST, AS SHOWN.
(*) PER COMMITTEE OF ADJUSTMENT NOTICE OF DECISION MINOR VARIANCE A01-2025 AND RELATED
COMMITTEE OF ADJUSTMENT CONSENT APPLICATION B01-2025. #3 BENCHMARK ELEV. - 210.413 m
TOP OF I.B. ON THE NORTH-WEST CORNER OF THE SUBJECT
PROPERTY, BETWEEN LOT 62 (606 10TH STREET WEST) AND
LOT COVERAGE CALCULATIONS LOT 63 (1038 6TH AVENUE WEST), AS SHOWN.
GENERAL RESIDENTIAL - R5 ZONING
THE POSITION OF POLE LINES, CONDUITS, WATERMAINS, SEWERS AND OTHER
UNDERGROUND AND OVERGROUND UTILITIES AND STRUCTURES IS NOT NECESSARILY
SHOWN ON THE CONTRACT DRAWINGS, AND, WHERE SHOWN, THE ACCURACY OF THE
POSITION OF SUCH UTILITIES AND STRUCTURES IS NOT GUARANTEED.
PARCEL 1 (RETAINED) - EXISTING DWELLING
(ADJUSTED) BEFORE STARTING WORK, THE CONTRACTOR SHALL INFORM HIMSELF OF THE EXACT
LOCATION OF ALL SUCH UTILITIES AND STRUCTURES, AND SHALL ASSUME ALL
OVERALL LOT AREA 379.25 m 2 LIABILITY FOR ANY DAMAGE TO THEM.
AREA OF HOUSE FOOTPRINT
AREA OF PORCH
86.14 m 2
INCL.
10th ST. 'A' WEST
AREA OF DECK N/A
LOT COVERAGE IN PERCENTAGE 22.71 %
PARCEL 2 (SEVERED) - CONCEPTUAL PLANS (NORTH SEMI-DETACHED UNIT)
OVERALL LOT AREA 232.70 m 2
AREA OF HOUSE FOOTPRINT 106.92 m 2
AREA OF PORCH INCL.
AREA OF DECK (<0.75m ABOVE GRADE) N/A
LOT COVERAGE IN PERCENTAGE 45.95%
PARCEL 3 (ADJUSTED) - CONCEPTUAL PLANS (SOUTH SEMI-DETACHED UNIT)
OVERALL LOT AREA 231.76 m 2
AREA OF HOUSE FOOTPRINT 106.92 m 2 NO. DATE REVISION DESCRIPTION CH'KD
AREA OF PORCH INCL.
FILE:C:\Users\lortwi4144\OneDrive - GEI Consultants, Inc\Lori - Drawings\2405285-10L Severances - 1038 6th Avenue West.dwg LAYOUT:Lot 63
AREA OF DECK (<0.75m ABOVE GRADE) N/A ROAD WIDENING
LOT COVERAGE IN PERCENTAGE 46.13%
#1 BENCHMARK
Consultants
Canada
LAST SAVED BY:Lortwi4144, 3/3/2026 1:23:29 PM PLOTTED BY:Twining, Lori 3/3/2026 1:25:16 PM
GEI CONSULTANTS CANADA LTD.
1260-2ND AVENUE EAST, UNIT 1
OWEN SOUND, ONTARIO N4K 2J3
10th STREET WEST (519)376-1805
(MARY JANE STREET)
2405285-10
Lot Severance Plan
North Part Lot 63, Plan 34
1038 6th Avenue West
NOTE: FINISH WITH 100mm TOPSOIL & HYDRO SEED UNLESS OTHERWISE NOTED.
City of Owen Sound
TYPICAL SWALE DETAIL DRAWN BY : APPROVED BY : PROJECT NO. : DRAWING NO. :
NOT TO SCALE
LVT WED 2405285-10
DESIGNED BY :
LVT
DATE :
MARCH 3, 2026
SCALE :
1:150
---
Attachment: Schedule E_Draft Zoning By-law Amendments.pdf
Source: https://helpos.ca/attachments/8e08e7764d2a098afb2d959cba28d03cccee5f1ebc097b1757419af999ff0574/10-c-6-schedule-e-draft-zoning-by-law-amendments-pdf.pdf
SCHEDULE E
DRAFT ZONING BY-LAW AMENDMENTS
Report: CS-26-077 File: ZBA 59
The Corporation of the City of Owen Sound
By-law No. 2026-0__
A By-law to amend Zoning By-law No. 2010-078, respecting lands
located at 1038 6th Avenue West and land legally described as Part 1,
Plan 16R-12308 (ZBA No. 59)
WHEREAS section 34(1) of the Planning Act, R.S.O. 1990, c. P.13 (the “Planning
Act”) provides that the council of a local municipality may pass by-laws for
prohibiting the use of land and for prohibiting the erection, location or use of
buildings and structures for, or except for, such purposes as may be set out in
the by-law and for regulating the use of lands and the character, location and
use of buildings and structures; and
WHEREAS on April 12, 2010, the Council of The Corporation of the City of Owen
Sound (the “City”) passed Zoning By-law No. 2010-078 (the “Zoning By-law”) to
implement the City’s Official Plan and to regulate the use of land in the City;
and
WHEREAS City Council is desirous of adopting a zoning by-law amendment,
pursuant to section 34 of the Planning Act, for lands located at 1038 6th Avenue
West and lands legally described as Part 1, Plan 16R-12308 (the “subject
lands”); and
WHEREAS such amendment to the Zoning By-law will maintain the terms and
intent of the City of Owen Sound Official Plan; and
WHEREAS City Council has carefully considered all public comments throughout
the process; and
WHEREAS on July 27, 2026, a public meeting was held under section 34 of the
Planning Act to consider zoning for the subject lands; and
WHEREAS on September 14, 2026, City Council passed a resolution directing
staff to bring forward a by-law to amend the Zoning By-law respecting the
subject lands, in consideration of staff report CS-26-077;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF OWEN
SOUND HEREBY ENACTS AS FOLLOWS:
1. That Schedule A, Zoning Map 3 forming part of Zoning By-law No 2010-
078, is hereby amended by changing the zoning category on those lands
lying and being in the City of Owen Sound, being all of PIN 37050-0027
(LT) described generally as PLAN 34 N PT LOT 63 and part of PIN 37050-
0026 (LT), described generally as Part 1, Plan 16R-12308, shown more
specifically on Appendix ‘A’ attached to this by-law from ‘Retail
Commercial’ (C2) Zone to ‘Retail Commercial’ (C2) with Special Provision
14.145 Zone;
2. That Special Provision 14.145 is hereby added as follows:
Special Provision 14.145
1. Notwithstanding the provisions of the ‘Retail Commercial’ (C2) Zone
and for lands shown on Schedule A, Zoning Map 3:
PAGE 2 BY-LAW NO. 2026-___
a) A Dwelling, Semi-Detached, is permitted in accordance with
the ‘General Residential’ (R5) Zone provisions, excepting that:
i) The Minimum Lot Area shall be 230 m2 per unit.
ii) The Maximum Lot Coverage shall be 47%.
iii) The Minimum Front Yard setback shall be 6 m.
iv) The Minimum Rear Yard setback shall be 4 m.
b) A Dwelling, Single Detached is permitted in accordance with
the ‘General Residential’ (R5) Zone provisions, excepting that:
i) The Minimum Lot Area shall be 379 m2.
c) For all other uses permitted in the C2 Zone, the C2 regulations
shall apply.
2. Notwithstanding any other provisions of this By-law to the contrary, the
existing buildings and structures on lands municipally known as 1038
6th Avenue West and legally described as North Part Lot 63, Plan 34,
City of Owen Sound, shall be deemed to comply with the provisions of
this By-law as they existed on the date of passing of this by-law.
3. This by-law shall come into full force and effect on the date it is passed, at
which time all by-laws, policies and resolutions that are inconsistent with
the provisions of this by-law are hereby amended or repealed insofar as it
is necessary to give effect to the provisions of this by-law.
FINALLY PASSED AND ENACTED this 14th day of September 2026.
Mayor Ian C. Boddy
Briana M. Bloomfield, City Clerk
PAGE 3 BY-LAW NO. 2026-______
The Corporation of the City of Owen Sound
By-law No. 2026-0__
A By-law to amend Zoning By-law No. 2010-078, respecting lands
located at 1038 6th Avenue West and land legally described as Part 1,
Plan 16R-12308 (ZBA No. 59)
WHEREAS section 34(1) of the Planning Act, R.S.O. 1990, c. P.13 (the “Planning
Act”) provides that the council of a local municipality may pass by-laws for
prohibiting the use of land and for prohibiting the erection, location or use of
buildings and structures for, or except for, such purposes as may be set out in
the by-law and for regulating the use of lands and the character, location and
use of buildings and structures; and
WHEREAS on April 12, 2010, the Council of The Corporation of the City of Owen
Sound (the “City”) passed Zoning By-law No. 2010-078 (the “Zoning By-law”) to
implement the City’s Official Plan and to regulate the use of land in the City;
and
WHEREAS, on April 13, 2026, the Council of The Corporation of the City of Owen
Sound (the “City”) passed By-law No. 2026-030 for the purpose of adopting
Zoning By-law Amendment No. 57 to implement updates to the City’s Official
Plan and to regulate the use of land in the City; and
WHEREAS City Council is desirous of adopting a zoning by-law amendment,
pursuant to section 34 of the Planning Act, for lands located at 1038 6th Avenue
West and lands legally described as Part 1, Plan 16R-12308 (the “subject
lands”); and
WHEREAS such amendment to the Zoning By-law will maintain the terms and
intent of the City of Owen Sound Official Plan; and
WHEREAS City Council has carefully considered all public comments throughout
the process; and
WHEREAS on July 27, 2026, a public meeting was held under section 34 of the
Planning Act to consider zoning for the subject lands; and
WHEREAS on September 14, 2026, City Council passed a resolution directing
staff to bring forward a by-law to amend the Zoning By-law respecting the
subject lands, in consideration of staff report CS-26-077;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF OWEN
SOUND HEREBY ENACTS AS FOLLOWS:
1. That Schedule A, Zoning Map 3 forming part of Zoning By-law No 2010-
078, is hereby amended by changing the zoning category on those lands
lying and being in the City of Owen Sound, being all of PIN 37050-0027
(LT) described generally as PLAN 34 N PT LOT 63 and part of PIN 37050-
0026 (LT), described generally as Part 1, Plan 16R-12308, shown more
specifically on Appendix ‘A’ attached to this by-law from ‘Retail
Commercial’ (C2) Zone to ‘Retail Commercial’ (C2) with Special Provision
14.145 Zone;
2. That Special Provision 14.145 is hereby added as follows:
PAGE 2 BY-LAW NO. 2026-___
Special Provision 14.145
1. Notwithstanding the provisions of the ‘Retail Commercial’ (C2) Zone
and for lands shown on Schedule A, Zoning Map 3:
a) a Dwelling, Semi-Detached is permitted in accordance with
the ‘Medium Density Residential’ (R2) Zone provisions,
excepting that:
i) The Minimum Lot Area shall be 230 m2 per unit.
ii) The Maximum Lot Coverage shall be 47%.
iii) The Minimum Front Yard Setback shall be 6 m.
iv) The Minimum Rear Yard Setback shall be 4 m.
b) A Dwelling, Single Detached is permitted in accordance with
the ‘Medium Density Residential’ (R2) Zone provisions,
excepting that:
i) The Minimum Lot Area shall be 379 m2.
c) For all other uses permitted in the C2 Zone, the C2
regulations shall apply.
d) Notwithstanding any other provisions of this By-law to the contrary,
the existing buildings and structures on lands municipally known as
1038 6th Avenue West and legally described as North Part Lot 63, Plan
34, City of Owen Sound, shall be deemed to comply with the provisions
of this By-law as they existed on the date of passing of this by-law.
3. This by-law shall come into force and effect on the day that By-law 2026-
030 comes into full force and effect at which time all by-laws, policies and
resolutions that are inconsistent with the provisions of this by-law are
hereby amended or repealed insofar as it is necessary to give effect to the
provisions of this by-law.>
FINALLY PASSED this 14th day of September 2026.
Mayor Ian C. Boddy
Briana M. Bloomfield, City Clerk
PAGE 3 BY-LAW NO. 2026-______
---
Attachment: Schedule F_Staff and Agency Comments.pdf
Source: https://helpos.ca/attachments/bce8361d5919f5498a9b02fb83a5b9247550a2f9286a8382fd97b02cf52947cf/10-c-7-schedule-f-staff-and-agency-comments-pdf.pdf
SCHEDULE F
STAFF & AGENCY COMMENTS
Canada Post – June 22, 2026
County of Grey – June 24, 2026
Ministry of Transportation (MTO) – June 22, 2026
Bell Canada – June 30, 2026
Fire Prevention Division – July 7, 2026
Hydro One – July 29, 2026
City of Owen Sound Engineering & Public Works Department – July 31, 2026
Report: CS-26-077 Page 1 of 1 File: ZBA 59
Jacklyn Iezzi
From: STEVENS, Darren <Darren.Stevens@canadapost.postescanada.ca>
Sent: June 22, 2026 2:04 PM
To: OS Planning
Subject: Re: Request for Comment - Zoning By-law Amendment (ZBA No. 59) - Part 1, Plan
16R12308 and 1038 6th Avenue West
External sender <darren.stevens@canadapost.postescanada.ca>
Make sure you trust this sender before taking any actions.
Good afternoon,
Canada Post does not have any comments for this application.
Kind regards,
DARREN STEVENS | DELIVERY PLANNING | CANADA POST | 955 HIGHBURY AVE N, LONDON ON N5Y 1A3 | 519-281-3428
From: Jacklyn Iezzi <jiezzi@owensound.ca>
Sent: Monday, June 22, 2026 13:36
To: Planning Act Prescribed Persons/Bodies <planningnotices@owensound.ca>
Subject: RE: Request for Comment - Zoning By-law Amendment (ZBA No. 59) - Part 1, Plan 16R12308 and 1038 6th
Avenue West
This Message Is From an External Sender | Ce message provient d’un expéditeur externe
This message came from outside your organization. Please be CAUTIOUS, particularly with links and
attachments. | Ce message provient de l’extérieur de votre organisation. Veuillez faire preuve de
PRUDENCE, particulièrement lorsqu’il s’agit de liens et de pièces jointes.
Report Suspicious
Good Afternoon,
Please note that the Property Details (Schedule ‘C’) attached to the below noted request
were circulated in error. The correct Property Details have been included in the attached
version, and can also be obtained via the link below:
https://www.dropbox.com/scl/fo/kz79rz68zsvgr4pgkegcq/AKtd8wnvzQLMTnbGMHxqvks
?rlkey=hvjlbmg62fhefsj6zv0wr5ewi&st=t4v9hmx3&dl=0
If there are any further questions, please do not hesitate to contact me.
Sincerely,
Jacklyn Iezzi, BES.
Senior Planner
City of Owen Sound
808 2nd Ave. E., Owen Sound, ON N4K 2H4
519-376-4440 ext. 1261
jiezzi@owensound.ca
www.owensound.ca
From: Jacklyn Iezzi
Sent: June 22, 2026 11:58 AM
To: Planning Act Prescribed Persons/Bodies <planningnotices@owensound.ca>
Subject: Request for Comment - Zoning By-law Amendment (ZBA No. 59) - Part 1, Plan 16R12308 and 1038 6th Avenue
West
Good Afternoon,
Attached please find a request for comment on a Zoning By-law Amendment application
(ZBA No. 59) submitted by Barry’s Construction and Insulation Ltd.
The purpose of the application is to permit development of the lands created through
Consent B01-2025, legally described as Part 1, Plan 16R12308 and lands proposed to be
severed from 1038 6th Avenue East, for a semi-detached dwelling. The effect of the
application is to apply a site-specific zoning provision to the lands, to permit a semi-
detached dwelling and provide site-specific site and building regulations with respect to
lot area, lot coverage, and front and rear yard setbacks.
Please provide comments on or before Monday, July 6, 2026, to
planning@owensound.ca.
For ease of access, the support plans/studies submitted with the application can be
accessed via the link below:
https://www.dropbox.com/scl/fo/kz79rz68zsvgr4pgkegcq/AKtd8wnvzQLMTnbGMHxqvks
?rlkey=hvjlbmg62fhefsj6zv0wr5ewi&st=t4v9hmx3&dl=0
If you have any questions or difficulties accessing the link provided, please do not
hesitate to contact me.
Sincerely,
Jacklyn Iezzi, BES.
Senior Planner
City of Owen Sound
808 2nd Ave. E., Owen Sound, ON N4K 2H4
519-376-4440 ext. 1261
jiezzi@owensound.ca
www.owensound.ca
The City of Owen Sound respectfully acknowledges the Territory of the Anishinabek
Nation, the traditional keepers of this land.
Connect with us:
My working day may not be your working day. Please don’t feel obligated to reply to
this email outside of your working hours.
Please consider the environment before printing.
Jacklyn Iezzi
From: Nembhard, O'Neil (MTO) <O'neil.Nembhard@ontario.ca>
Sent: June 22, 2026 2:54 PM
To: Jacklyn Iezzi; Planning Act Prescribed Persons/Bodies
Subject: RE: Request for Comment - Zoning By-law Amendment (ZBA No. 59) - Part 1, Plan
16R12308 and 1038 6th Avenue West
Attachments: My Ontario Municipality Awareness Email_Sent 2026.03.11.pdf
External sender <o'neil.nembhard@ontario.ca>
Make sure you trust this sender before taking any actions.
Good day,
MTO has no requirements for the proposed ZBA, the subject property is located beyond MTO’s
Permit Control Area.
Please note that MTO no longer accepts Planning/Land Development review requests via email and
now requires all new planning and development applications, inquires, or Pre-Consultations, be
submitted through this system: https://www.hcms.mto.gov.on.ca
Please do not hesitate to contact me if you have any questions.
Thank you,
O’Neil Nembhard
Corridor Management Planner | Operation West | Operations Division
Ministry of Transportation Ontario | Ontario Public Service
548-388-2571 | o’neil.nembhard @ontario.ca
Taking pride in strengthening Ontario, its places and its people
Please note the Ministry no longer accepts Land Development review requests though its email system. All Land
Development Review requests to the Ministry must be submi ed to the Ministry of Transporta on through the
Highway Corridor Management Online portal at: h ps://www.hcms.mto.gov.on.ca/landdev/en/land-development
The Land Development Review module is designed to be er serve stakeholders through streamlining all land
development planning approvals by the Ministry.
From: Jacklyn Iezzi <jiezzi@owensound.ca>
Sent: Monday, June 22, 2026 1:36 PM
To: Planning Act Prescribed Persons/Bodies <planningnotices@owensound.ca>
Subject: RE: Request for Comment - Zoning By-law Amendment (ZBA No. 59) - Part 1, Plan 16R12308 and 1038 6th
Avenue West
CAUTION -- EXTERNAL E-MAIL - Do not click links or open attachments unless you recognize the
sender.
Good Afternoon,
Please note that the Property Details (Schedule ‘C’) attached to the below noted request
were circulated in error. The correct Property Details have been included in the attached
version, and can also be obtained via the link below:
https://www.dropbox.com/scl/fo/kz79rz68zsvgr4pgkegcq/AKtd8wnvzQLMTnbGMHxqvks
?rlkey=hvjlbmg62fhefsj6zv0wr5ewi&st=t4v9hmx3&dl=0
If there are any further questions, please do not hesitate to contact me.
Sincerely,
Jacklyn Iezzi, BES.
Senior Planner
City of Owen Sound
808 2nd Ave. E., Owen Sound, ON N4K 2H4
519-376-4440 ext. 1261
jiezzi@owensound.ca
www.owensound.ca
From: Jacklyn Iezzi
Sent: June 22, 2026 11:58 AM
To: Planning Act Prescribed Persons/Bodies <planningnotices@owensound.ca>
Subject: Request for Comment - Zoning By-law Amendment (ZBA No. 59) - Part 1, Plan 16R12308 and 1038 6th Avenue
West
Good Afternoon,
Attached please find a request for comment on a Zoning By-law Amendment application
(ZBA No. 59) submitted by Barry’s Construction and Insulation Ltd.
The purpose of the application is to permit development of the lands created through
Consent B01-2025, legally described as Part 1, Plan 16R12308 and lands proposed to be
severed from 1038 6th Avenue East, for a semi-detached dwelling. The effect of the
application is to apply a site-specific zoning provision to the lands, to permit a semi-
detached dwelling and provide site-specific site and building regulations with respect to
lot area, lot coverage, and front and rear yard setbacks.
Please provide comments on or before Monday, July 6, 2026, to
planning@owensound.ca.
For ease of access, the support plans/studies submitted with the application can be
accessed via the link below:
https://www.dropbox.com/scl/fo/kz79rz68zsvgr4pgkegcq/AKtd8wnvzQLMTnbGMHxqvks
?rlkey=hvjlbmg62fhefsj6zv0wr5ewi&st=t4v9hmx3&dl=0
If you have any questions or difficulties accessing the link provided, please do not
hesitate to contact me.
Sincerely,
Jacklyn Iezzi, BES.
Senior Planner
City of Owen Sound
808 2nd Ave. E., Owen Sound, ON N4K 2H4
519-376-4440 ext. 1261
jiezzi@owensound.ca
www.owensound.ca
The City of Owen Sound respectfully acknowledges the Territory of the Anishinabek
Nation, the traditional keepers of this land.
Connect with us:
My working day may not be your working day. Please don’t feel obligated to reply to
this email outside of your working hours.
Please consider the environment before printing.
Jacklyn Iezzi
From: planning@grey.ca
Sent: June 24, 2026 1:34 PM
To: Briana Bloomfield; OS Planning; Staci Landry; Tim Simmonds; Pam Coulter; Engineering
Subject: County comments for ZBA 59 Barry's Construction
External sender <planning@grey.ca>
Make sure you trust this sender before taking any actions.
County comments for ZBA 59 Barry's
To help
protect y our
priv acy ,
Micro so ft
Office
prev ented
auto matic
download of
this pictu re
from the
In ternet.
Construction
Hello Owen Sound,
Please note that Grey County is taking steps to streamline development
review by limiting planning policy comments on some development
applications. Unless otherwise requested by municipal staff, County planning
comments will be limited for the following applications:
All minor variance and site plan applications; and
zoning by-law amendments and consents within settlement areas.
County planning staff may continue to provide comments where the above
applications are connected to a County application.
Grey County Ecology staff will continue to review all applications with regards
to natural heritage matters. Other County departments will continue to be
circulated through our ‘one-window’ approach and will provide comments as
needed.
Given the above, a formal planning policy review of the subject application
has not been undertaken. Please be advised that all planning decisions shall
conform with the County's Official Plan. County planning staff can assist with
specific questions in this respect.
Grey County Planning Ecology staff have reviewed the application and have
no concerns.
County staff have no further comments at this time. Please let us know if you
have any questions.
Best regards,
Derek McMurdie
County of Grey, Owen Sound, ON
Jacklyn Iezzi
From: Cholewa, Matthew <matthew.cholewa@bell.ca>
Sent: June 30, 2026 2:57 PM
To: Jacklyn Iezzi
Subject: RE: Request for Comment - Zoning By-law Amendment (ZBA No. 59) - Part 1, Plan
16R12308 and 1038 6th Avenue West
External sender <matthew.cholewa@bell.ca>
Make sure you trust this sender before taking any actions.
Hello,
No concerns from Bell.
Thanks,
Matthew Cholewa
Access Network Implementation Manager
M : 226 750-5210
From: Jacklyn Iezzi <jiezzi@owensound.ca>
Sent: June-22-26 11:58 AM
To: Planning Act Prescribed Persons/Bodies <planningnotices@owensound.ca>
Subject: [EXT]Request for Comment - Zoning By-law Amendment (ZBA No. 59) - Part 1, Plan 16R12308 and 1038 6th
Avenue West
Good Afternoon,
Attached please find a request for comment on a Zoning By-law Amendment application
(ZBA No. 59) submitted by Barry’s Construction and Insulation Ltd.
The purpose of the application is to permit development of the lands created through
Consent B01-2025, legally described as Part 1, Plan 16R12308 and lands proposed to be
severed from 1038 6th Avenue East, for a semi-detached dwelling. The effect of the
application is to apply a site-specific zoning provision to the lands, to permit a semi-
detached dwelling and provide site-specific site and building regulations with respect to
lot area, lot coverage, and front and rear yard setbacks.
Please provide comments on or before Monday, July 6, 2026, to
planning@owensound.ca.
For ease of access, the support plans/studies submitted with the application can be
accessed via the link below:
https://www.dropbox.com/scl/fo/kz79rz68zsvgr4pgkegcq/AKtd8wnvzQLMTnbGMHxqvks
?rlkey=hvjlbmg62fhefsj6zv0wr5ewi&st=t4v9hmx3&dl=0
If you have any questions or difficulties accessing the link provided, please do not
hesitate to contact me.
Sincerely,
Jacklyn Iezzi, BES.
Senior Planner
City of Owen Sound
808 2nd Ave. E., Owen Sound, ON N4K 2H4
519-376-4440 ext. 1261
jiezzi@owensound.ca
www.owensound.ca
The City of Owen Sound respectfully acknowledges the Territory of the Anishinabek
Nation, the traditional keepers of this land.
Connect with us:
My working day may not be your working day. Please don’t feel obligated to reply to
this email outside of your working hours.
Please consider the environment before printing.
External Email: Please use caution when opening links and attachments / Courriel externe: Soyez prudent avec les liens et documents
joints
MATT GIVEN
ZBA 59
Staff Report
Fire Prevention
DATE: July 7, 2026
TO: Jacklyn Iezzi, Senior Planner
FROM: Matt Given, Fire Prevention Officer
SUBJECT: Zoning By-law Amendment – Part 1, Plan 16R12308 and 1038 6th Avenue
West
PLANNING FILE: ZBA 59
MUNICIPAL ADDRESS: 1010 6th Avenue West
APPLICANT: Barry’s Construction
BACKGROUND:
A complete application for Zoning By-law Amendment (ZBA 59) has been submitted by
Barry’s Construction and Insulation Ltd. for lands at the southwest corner of the
intersection of 6th Avenue West and 10th Street ‘A’ West.
Lands municipally known as 1010 6th Avenue West were subject to Consent application
B01-2025, which had the effect of severing the property for the purposes of a new
residential building lot, having approximately 12.2 metres of frontage along 6th Avenue
West, 20.6 metres of lot depth, and 249.8 square metres of lot area. The lands created
through Consent B01-2025 and subject to the requested Zoning By-law Amendment are
legally described as Part 1, Plan 16R12308.
Through a future Consent application, the applicant is proposing to sever the southern
interior side yard of the adjacent property to the north, municipally known as 1038 6th
Avenue West, for the purposes of a new residential building lot. The parcel created
through Consent B01-2025, and the parcel proposed to be created through a future
consent application, are proposed to be developed for a semi-detached dwelling.
The lands are zoned ‘Retail Commercial’ (C2) by the City’s Zoning By-law (2010 078, as
amended). Semi-detached dwellings are not among the uses permitted in the C2 Zone.
The effect of the requested Zoning By-law Amendment is to apply a site-specific zoning
provision to the lands, to permit a semi-detached dwelling and provide site-specific site
and building regulations with respect to lot area, lot coverage, and front and rear yard
setbacks.
July 7, 2026 1
MATT GIVEN
ZBA 59
ASSUMPTIONS:
The recommendations below are based on the following assumptions:
The comments are from the site drawings included in the email dated June 22nd,
2026.
DETAILED REVIEW:
Documents reviewed in conjunction with this application are:
Ontario Fire Code (OFC)
Ontario Building Code (OBC)
City of Owen Sound Fire Route By-Law 2009-086
REQUIREMENTS:
The Following will be required in order to achieve compliance with the Ontario Building
Code and other referenced documents:
None
RECOMMENDATIONS:
The following should be considered by the proponent as they finalize their plans to
enhance the fire prevention on site:
None
SUBMITTED BY: Matt Given, Fire Prevention Officer
July 7, 2026 2
From: LANDUSEPLANNING
To: Staci Landry
Subject: Owen Sound - 1038 6th Avenue West - ZBA-59
Date: Wednesday, July 29, 2026 12:03:03 PM
External sender <landuseplanning@hydroone.com>
Make sure you trust this sender before taking any actions.
Hello,
This email serves to confirm receipt of your application for ZBA, ZBA-59.
Please be advised that Hydro One does not provide comments for the following application types: Official Plan
Amendment (OPA), Zoning By-law Amendment (ZBA), Minor Variance, Temporary Use By-law, and Holding By-law
Removal (H-Removal).
Hydro One will undertake a review at subsequent stages of the planning process, including Site Plan(control, preliminary,
minor), Draft plan of condominium, Draft plan of subdivision, Consent to sever, Communication/Monopole/Microwave
tower proposal, Aggregate proposal (pit and quarry), and Niagara Escarpment Commission applications.
Our preliminary review considers issues affecting Hydro One’s 'High Voltage Facilities and Corridor Lands' only.
For proposals affecting 'Low Voltage Distribution Facilities’ the Owner/Applicant should consult their local area
Distribution Supplier. Where Hydro One is the local supplier the Owner/Applicant must contact the Hydro subdivision
group at subdivision@Hydroone.com or 1-866-272-3330.
To confirm if Hydro One is your local distributor please follow the following link: Stormcentre (hydroone.com)
Please select “Search” and locate the address in question by entering the address or by zooming in and out of the map.
If you have any further questions or inquiries, please contact Customer Service at 1-888-664-9376 or e-mail
CustomerCommunications@HydroOne.com to be connected to your Local Operations Centre
If you have any questions please feel free to contact Land Use Planning.
Thank you,
Land Use Planning Department
Hydro One Networks Inc.
Email: LandUsePlanning@HydroOne.com
Staff Report
Engineering Services Division
Date: July 31, 2026 Eng. File: 1010-1038 6th Avenue West
Roll No. TBD
To: Jacklyn Iezzi, Senior Planner
Sabine Robart, Manager of Planning & Heritage
Pam Coulter, Director of Community Services
Lara Widdifield, Director of Public Works & Engineering
From: Matthew Pierog, Engineering Technologist
Subject: Zoning By-law Amendment Engineering Review
Applicant: Barry’s Construction and Insulation Ltd.
Planning File: ZBA No. 59
Legal Description: PART 1, PLAN 16R12308 (Consent B01-2025) & PLAN
34 N PT LOT 63 (1038 6th Avenue West)
Municipal Address: 1010 6th Avenue West & 1038 6th Avenue West
Recommendations:
Further to our review of the above-noted application, the Public Works &
Engineering Department has no objection to this Zoning By-law Amendment
application, however, comments and recommendations are included below,
which are to be addressed at the time of the Consent Application, unless
otherwise noted.
Background:
Refer to the description provided by the City’s Planning Division, circulated as
a part of request for comment.
Analysis:
This document incorporates comments from all Public Works & Engineering
Department divisions. The Comments provided herein were based on the
City’s most recent Engineering Standards and the records available at the
time of preparation of this report. The comments provided to not preclude
the applicant’s responsibility for meeting all applicable laws, regulations and
standards, or provide any assurances.
The following comments reflect the results of this review:
ZBA 59 Engineering Review
1010 – 1038 6th Avenue West
Continued
Detailed Review: Documents reviewed in conjunction with this application
are:
• City of Owen Sound Site Development Engineering Standards, 1st
Edition https://www.owensound.ca/media/pw0gywsg/site-plan-
eng-standards_full-2021-03-24-rev.pdf
• City of Owen Sound Official Plan, as amended
https://www.owensound.ca/media/sqkldpco/final-approved-official-
plan-feb-15-2022.pdf
• Stormwater Management Planning and Design Manual, March
2003; Province of Ontario Ministry of the Environment – published
by: Queen’s Printer for Ontario
https://www.ontario.ca/document/stormwater-management-
planning-and-design-manual-0
• Accessibility for Ontarians with Disabilities Act (AODA), 2005, S.O.
2005 c.11 https://www.ontario.ca/laws/statute/05a11
• Reference Drawing submitted as part of the application, and former
documents associated with previous Planning Applications (i.e.
B01-2025):
o GEI Consultants Canada, Ltd., drawing No. 1, dated March
3, 2026.
o GEI Consultants Canada, LTD., Report titled ‘East Court
Residence Apartments 1111 15th Avenue East, Owen
Sound’, dated April 8, 2026.
Stormwater Management (SWM):
A Stormwater Management Report is not required for this ZBA application.
Grading & Drainage:
A Grading and Drainage Plan (GEI, 2026) was submitted for review as a part
of the ZBA application.
The yard CB proposed at the swale outlet at the road allowance is to be
relocated onto private property.
Side yard mutual swales that outlet to the City’s road allowance may be
permitted on the lot line for the properties subject to the application and
owned by the Owner – grading on adjacent lots is not permitted.
Based on the proposed southern lot relying on the northern lot for a SWM
outlet, an easement/legal agreement must be prepared to support the
ZBA 59 Engineering Review
1010 – 1038 6th Avenue West
Continued
drainage plan – any use of easements is to be private (the City will not be a
party). It is recommended that this be shown on the plan, appropriately
sized for the intended use as recommended by the Owner (i.e. minimum
widths which may affect building setbacks).
The site grading and drainage is required to conform to Section 2.2.2 of the
City’s Property Standards By-law 1999-030.
Site Servicing:
A preliminary Servicing Plan (GEI, 2026) has been submitted for review as a
part of the ZBA application.
The City is in the process of updating OSS-410 to include one wastewater
cleanout on the property line for City access, in lieu of two cleanouts – one
cleanout is to be installed for each wastewater lateral proposed.
Domestic servicing for water/wastewater typically would require a Special
Services Application, however, the City is agreeable to use a Minor Servicing
Agreement as the mechanism to capture all off-site works (i.e. storm, water,
wastewater, surface infrastructure, etc.). The MSA requires a cost estimate
for the off-site works and a stamped drawing.
Servicing Feasibility Study (SFS):
A Servicing Feasibility Study is not required for this ZBA application.
Site Access:
Access to each property is proposed from a separate driveway connected to
6th Avenue West. The driveway for the southern lot is proposed at the
northern portion of the property – maintaining a buffer from the
intersections to the south.
PW/ESD has no concerns with the proposed width/length of the driveway
proposed for each lot; there appears to be sufficient parking for the
proposed residential units.
Fees and Charges:
The Engineering Review Fee will be $407.00 for a Zoning By-law
Amendment Application.
Prepared By: Matthew Pierog, P.Eng.
Matthew Pierog, P.Eng.
Reviewed via email.
Reviewed By: Mason Bellamy, C. Tech.The City Clerk presented three options for addressing the deteriorating Chain of Office: maintaining its current state with a future budget allocation, establishing a working group to design a replacement by fall 2027, or refurbishing it via Georgian Bay Art Conservation Inc. The conservation assessment identified missing metal components and detached suede backing, offering a preservation option costing between $3,500 and $5,500 or a redesign option costing between $6,500 and $8,500 that modernizes the fabric support while restoring original metalwork.
The City Clerk presents three options for the weathered Chain of Office: maintaining its deteriorating state with a future budget line item, establishing a working group to design a new piece by fall 2027, or refurbishing it via Georgian Bay Art Conservation Inc. The conservation assessment identifies missing metal components and detached suede backing, offering a preservation option costing between $3,500 and $5,500 or a redesign option costing between $6,500 and $8,500 that modernizes the fabric support while restoring original metalwork.
Agenda item 10.d: Report CR-26-088 from the City Clerk Re: Chain of Office
---
Attachment: Chain of Office - CR-26-088.pdf
Source: https://helpos.ca/attachments/5e00acee6510cc2d5d4ef826a0395c325406cd5dbf5a1f2873349932a95b8f6c/10-d-1-chain-of-office-cr-26-088-pdf.pdf
Staff Report
Report To: City Council
Report From: Briana Bloomfield, City Clerk
Meeting Date: September 14, 2026
Report Code: CR-26-088
Subject: Chain of Office
Recommendations:
THAT in consideration of Staff Report CR-26-088 respecting the Chain of
Office, City Council selects an option from the report.
Highlights:
The Chain of Office was made in 1967 and refurbished in 2005.
Council is to select one of the options outlined in the report either
status quo, working group, or refurbishment.
Vision 2050 - Strategic Plan Alignment:
Strategic Plan Priority: The recommendation contributes to core service
delivery or a corporate initiative that enables service delivery for one or more
strategic priorities.
Previous Report/Authority:
Resolution No. S-260623-013
“THAT in consideration of the presentation provided on June 23, 2026
from the Director of Corporate Services, Manager of Corporate
Services, and Capital Asset and Risk Management Coordinator
respecting the 2027-2031 Multi-Year Capital Plan, City Council directs
staff to bring forward a report respecting options for the refurbishment
of the Chain of Office”
Staff Report CR-26-088: Chain of Office
Background:
Attachment No. 1 of the report provides information on the history of the
Chain of Office. It was made in 1967 and refurbished in 2005 by a local
jeweller. The current state of the Chain of Office is that the cloth is
weathered, many pieces have fallen off, and some pieces are sticking out.
Analysis and Options:
Outlined below are three options for Council to review and determine how
best to move forward respecting the Chain of Office.
Option 1 – Status Quo
Continue to use the Chain of Office in its current state. There are no
immediate costs associated with this option, but the Chain of Office will
continue to deteriorate.
If this is the preferred option, staff recommend that Council bring forward a
motion to direct staff to include $1,000 in the draft 2027 operating budget to
start a line item for the eventual upgrades to the Chain of Office.
Option 2 – Working Group
Establish a Working Group to design a new Chain of Office for approval by
Council. Recruitment for the Working Group will take place during the fall as
part of Board and Committee recruitment. Details of the Working Group are
as follows:
Board and Committee By-law
Description
Requirement
Working Group Title Chain of Office Working Group
Timeframe January to December 2027
Report to Resilient Community Advisory
Outcome Committee with a Chain of Office design
and cost estimate
Minimum of 3, maximum of 7, with
Membership
expertise in art/jewellery
No staff resources will be assigned. The
Staff Resources final report will be provided to the City
Clerk who will provide a covering report
Staff Report CR-26-088: Chain of Office
Board and Committee By-law
Description
Requirement
when added to a Resilient Community
Advisory Committee meeting agenda.
If this is the preferred option, staff recommend that Council bring forward a
motion to direct staff to establish a Chain of Office Working Group as
outlined in the report.
Option 3 - Refurbishment
Staff provided the Chain of Office to Amber Harwood of Georgian Bay Art
Conservation Inc. to undertake an assessment. Attachment No. 2 of the
report is the assessment. It includes two options:
A. Preservation of Existing Support and Restore Original Metalwork
The details are provided in Attachment No. 2 with the cost being between
$3,500-$5,500 and the time to complete the project being four weeks. The
work could be completed in 2027, and the Mayor would not have the Chain
of Office for one meeting.
If this is the preferred option, staff recommend that Council bring forward a
motion to add $5,500 to the draft 2027 operating budget for consideration
by the Mayor and Council.
B. Redesign Fabric Support and Restore Original Metalwork
The details are provided in Attachment No. 2 with the cost being between
$6,500-$8,500 and the time to complete the project being six weeks. The
work could be completed in 2027, and the Mayor would not have the Chain
of Office for two meetings.
If this is the preferred option, staff recommend that Council bring forward a
motion to:
1. Add $8,500 to the draft 2027 operating budget for consideration by
the Mayor and Council; and
2. Provide direction on whether the binding should be antique gold silk
rope or a simple black finished edge.
Staff Report CR-26-088: Chain of Office
Resource Alignment:
Financial Resources
The cost to undertake the assessment was $250.
If Option 1 is selected there are no immediate costs, but the Chain of Office
will need to be considered again in the future.
If Option 2 is selected the costs are unknown and will be added to the 2028
budget after receipt of the report from the working group.
If Option 3A is selected it is anticipated that the cost will be between $3,500-
$5,500.
If Option 3B is selected it is anticipated that the cost will be between $6,500-
$8,500.
Human Resources
All options outlined in the report will require limited staff resources.
Time and Scheduling
Option 1 – the Chain of Office in its current state will be available for the new
Mayor on November 16.
Option 2 – the Mayor will use the current Chain of Office until the new one is
created.
Option 3 – the Mayor will be without the Chain of Office for 1 to 1.5 months.
Technology and Infrastructure
N/A.
Climate and Environmental Impacts:
There are no anticipated climate or environmental impacts.
Communication and Engagement:
This report has been posted to the City’s website with the agenda in advance
of the meeting.
Report Developed in Consultation With:
Deputy Clerk and Purchasing and Claims Coordinator
Staff Report CR-26-088: Chain of Office
Attachments:
1. History of Chain of Office
2. Georgian Bay Conservation – Chain of Office Proposal
Reviewed by:
Kate Allan, Director of Corporate Services
Submission approved by:
Tim Simmonds, City Manager
For more information on this report, please contact Briana Bloomfield, City
Clerk at bbloomfield@owensound.ca or 519-376-4440 ext. 1247.
Staff Report CR-26-088: Chain of Office
---
Attachment: Attachment 1 - History of Chain of Office.pdf
Source: https://helpos.ca/attachments/bf4040c2d50e7bdd17805edf7da3c5f571c1f937ccd70e465aef7f4e23510a0b/10-d-2-attachment-1-history-of-chain-of-office-pdf.pdf
MAYOR'S CHAIN OF OFFICE
The Chain of Office is worn by the Mayor during
Council sessions and on other official occasions,
including the opening and closing ceremonies of
events such as Owen Sound’s hosting of national
sports and athletic competitions. When not in use, the
Chain of Office can be viewed in the display case in
the main lobby of City Hall.
In 1967, Canada’s Centennial Year, City Council established a special committee to
prepare a new Mayor’s Chain of Office.
The Chain of Office, which includes the City’s Coat of Arms, has symbolic relevance to
the City’s past, present and future.
The Committee dedicated 105 hours designing and creating a unique new Chain of
Office. The committee included art teacher, William Parrott, local jeweler, Ken Reimer,
and artist Doug Wood.
The design elements within the Chain include:
• sheaves of wheat representing agriculture
• a geared wheel representing industry
• an anchor representing marine history
• a fish representing the importance of fishing
• The pioneer and aboriginal figures represent the convergence of the settlers with
the aboriginal community.
In 2005, the Chain of Office was completely restored to its original splendor by Ken
Reimer.
---
Attachment: Attachment 2 - Georgian Bay Conservation - Chain of Office Proposal.pdf
Source: https://helpos.ca/attachments/9e8af9bbeb40c4d8c7d3a0aee808cf42c001c933694f8121b5c7af1b39571dce/10-d-3-attachment-2-georgian-bay-conservation-chain-of-office-proposal-pdf.pdf
September 4th 2026
Client: Owen Sound City Hall
c/o: Staci Landry
slandry@owensound.ca
Mayoral Chain of office
Metal alloys, suede
~20” x 12-1/4”
Condition
1. The black backing suede is detached in sections around the inside periphery.
2. The gold decorative rope is worn and detached center back.
3. Dispersed surface soiling and wear of suede fabric.
4. The metal components have a natural aged patina and wear.
5. Tarnish, surface soil and wax residue are present on the metal components.
6. Some areas of thread used to attach the metal components to the suede are missing
or broken.
7. 8 decorative components on the metal ornaments have fallen off and are now
missing. 2 other components are bent and partially detached (see diagram below).
8. The metal ornaments are tightly sewn and compact, limiting mobility and causing
stress and tension.
Georgian Bay Art Conserva1on Inc. | 226-923-2244 | amber@georgianbayartconserva1on.com 1
3225 East Bayshore Road, Owen Sound, Ontario, N4K 5N3
8 Missing pieces = RED | 2 Detached pieces = BLUE
Georgian Bay Art Conserva1on Inc. | 226-923-2244 | amber@georgianbayartconserva1on.com 2
3225 East Bayshore Road, Owen Sound, Ontario, N4K 5N3
8 Missing pieces = RED | 2 Detached pieces = BLUE
Georgian Bay Art Conserva1on Inc. | 226-923-2244 | amber@georgianbayartconserva1on.com 3
3225 East Bayshore Road, Owen Sound, Ontario, N4K 5N3
Option A: Preservation of Existing Support and Restore Original Metalwork
1. Retain the original brown suede fabric support, gold rope and overall historic
presentation.
2. Dry surface clean and mend existing brown suede collar. Vacuum, sew and glue
detached backing fabric and gold rope.
3. Clean metalwork to remove surface soil and old wax residue. Apply a new coat of
conservators wax and polish surface (maintaining natural patina of metal).
4. 8 missing metalwork design elements would be recreated and patinized to match aged
metal. Loose and partialy detached metalwork elements would be adhered.
5. Repair/replace broken or missing sewing.
6. Prepare and engrave a new Mayor nameplate. Sew nameplate into place.
Cost Estimate: $3,750 - $5,250 (final quote dependent on design, cost of materials and labour).
Time Estimate: 1 month
Option B: Redesign Fabric Support and Restore Original Metalwork
1. Redesign the fabric collar: Select new suede or cotton velvet fabric for the face of the
collar. Burgandy, black and navy are traditional Mayoral Chain of Office colours. I
recommend black as it will provide more contrast to the copper, brass and silver
metalwork, modernizing the design by making it cleaner and more tailored, while
providing historical continuity.
2. Retain basic collar silhouette: Custom size the collar to accommodate the metalwork
with a slight increase in spacing. The coat of arms, figures and central imagery should
remain the focal point at the bottom centre. This is achieved by giving more open velvet
space around these elements. Shape front bottom of collar to better fit shape of new
Mayoral nameplate.
a. Front fabric: Black suede or velvet.
b. Middle: Rigid support fabric.
c. Backing fabric: Black cotton.
d. Optional decorative rope: Antique gold silk rope OR a simple black finished edge
(silk faille or velvet binding).
3. Remove all decorative metalwork and restore each individual piece: Recreate missing
elements, secure loose or bent elements. Clean metalwork to remove surface soil and
old wax residue. Apply a new coat of conservators wax and polish surface (maintaining
natural patina of metal).
4. Sew metalwork to new fabric support. Keep sewing loose to reduce stress and allow for
natural movement of the collar.
5. Redesign Mayoral nameplate shape and text. “MAYOR – Alex Sample – City of Owen
Sound”
Cost Estimate: $6,750 - $8,250 (final quote dependent on design, cost of materials and labour).
Time Estimate: 1.5 months
Georgian Bay Art Conserva1on Inc. | 226-923-2244 | amber@georgianbayartconserva1on.com 4
3225 East Bayshore Road, Owen Sound, Ontario, N4K 5N3
*Note: Images are AI generated and are not an exact visual representation of final design or concept.
Georgian Bay Art Conserva1on Inc. | 226-923-2244 | amber@georgianbayartconserva1on.com 5
3225 East Bayshore Road, Owen Sound, Ontario, N4K 5N3Staff Report CR-26-079 recommends increasing Committee of Adjustment member remuneration from $30 to $100 per meeting effective January 1, 2027, to recognize role complexity and support recruitment. The report directs staff to allocate $5,000 in the 2027 Operating Budget for these costs and amend By-law No. 2022-074 to formally identify the Committee as the Court of Revision under the Drainage Act. City Council enacted By-law No. 2022-074 to delegate consent authority for undisputed applications to the Director of Community Services, defining them as cases without unresolved public objections or zoning amendments. This legislation allows processing without a public hearing while retaining Council authority to review matters referred by the Director when a Committee of Adjustment review is warranted.
Staff Report CR-26-079 recommends increasing Committee of Adjustment member remuneration from $30 to $100 per meeting, effective January 1, 2027, to recognize the role's complexity and support recruitment. The report directs staff to allocate $5,000 in the 2027 Operating Budget for these costs and to amend By-law No. 2022-074 to formally identify the Committee as the Court of Revision under the Drainage Act. This adjustment addresses thirty years of stagnant pay while accounting for preparation time, site visits, and quasi-judicial responsibilities across multiple municipal acts.
City Council enacted By-law No. 2022-074 to repeal the 2001 Committee of Adjustment by-law and delegate consent authority for undisputed applications to the Director of Community Services. The new legislation defines undisputed consents as those recommended by staff without unresolved public objections or requiring zoning amendments, allowing processing without a public hearing. Council members retain authority to review matters referred by the Director, applicants, or agents when a Committee of Adjustment review is warranted. Additionally, the five appointed committee members serve as fence viewers, property standards hearing committee members, dog regulation appeal board members, and short-term rental appeals committee members.
Agenda item 10.e: Report CR-26-079 from the Deputy Clerk Re: Committee of Adjustment Member Remuneration Review
---
Attachment: Committee of Adjustment Member Remuneration Review - CR-26-079.pdf
Source: https://helpos.ca/attachments/6c6ae79ef675807323468425ab99408fe4b8fe834f14cd7adf4e3f4889755c2f/10-e-1-committee-of-adjustment-member-remuneration-review-cr-26-079-pdf.pdf
Staff Report
Report To: City Council
Report From: Staci Landry, Deputy Clerk
Meeting Date: September 14, 2026
Report Code: CR-26-079
Subject: Committee of Adjustment Member Remuneration Review
Recommendations:
THAT in consideration of Staff Report CR-26-079 respecting a review of the
remuneration for Committee of Adjustment members, City Council:
1. Approves an increase to the remuneration paid to appointed
members of the Committee of Adjustment from $30 per meeting
attended to $100 per meeting attended, effective January 1, 2027;
2. Directs staff to include $5,000 in the 2027 Operating Budget for
Committee of Adjustment member remuneration; and
3. Directs staff to bring forward a by-law to amend Committee of
Adjustment By-law No. 2022-074 to:
a. Reflect the updated remuneration, effective January 1, 2027;
and
b. Add to Section 10 that the members serve as the Court of
Revision under the Drainage Act.
Highlights:
The Committee of Adjustment (CofA) performs an important quasi-
judicial function under the Planning Act and other provincial and
municipal legislation.
In addition to hearing applications for minor variances and
consents, the CofA serves in several additional statutory and appeal
capacities.
Staff Report CR-26-079: Committee of Adjustment Member Remuneration Review
The current remuneration of $30 per meeting has remained
unchanged since 1996 and does not reflect the time commitment,
responsibilities, and complexity associated with the role.
Increasing remuneration to $100 per meeting is intended to
recognize the responsibilities of CofA members and support the
recruitment and retention of qualified and diverse applicants for the
next four-year term.
Vision 2050 - Strategic Plan Alignment:
Strategic Plan Priority: The recommendation contributes to core service
delivery or a corporate initiative that enables service delivery for one or more
strategic priorities.
Previous Report/Authority:
Committee of Adjustment By-law No. 2022-074 (attached)
Board and Committee By-law
Background:
The CofA is a statutory committee established by Council under the Planning
Act. The CofA conducts public hearings and makes decisions on applications
for minor variances and consents. Members are required to consider
applicable legislation, policies and by-laws, staff reports, public input, and
evidence presented at hearings before making fair and impartial decisions.
In addition to its responsibilities under the Planning Act, the CofA also serves
as the City’s:
Fence Viewers under the Line Fences Act;
Court of Revision under the Drainage Act;
Property Standards Hearing Committee under the Building Code
Act;
Appeal Board regarding the Regulation and Control of Dogs under
the City’s Dog By-law; and
Short-Term Rental Appeals Committee regarding the City’s Short-
Term Rental By-law.
These responsibilities require members to become familiar with a range of
municipal by-laws, provincial legislation, and quasi-judicial procedures.
Staff Report CR-26-079: Committee of Adjustment Member Remuneration Review
Members are also encouraged to conduct site visits before hearings to better
understand the physical characteristics of properties and their surrounding
context. Members are not currently reimbursed separately for travel
associated with these visits.
CofA members are appointed by Council for a four-year term, corresponding
with the term of the Council that appointed them. Staff are preparing for the
recruitment of members for the next four-year term following the upcoming
municipal election.
By-law No. 1996-040 established the current remuneration rate of $30 per
meeting attended. Remuneration is paid annually in one installment.
Section 44(9) of the Planning Act provides that members of a CofA are to be
compensated for their services; however, the legislation does not prescribe a
specific rate of remuneration.
Analysis and Options:
Proposed Remuneration
The current remuneration of $30 per meeting has remained unchanged for
30 years. During that time, the responsibilities of the CofA and the
complexity of planning matters considered by the CofA have increased.
Although remuneration is calculated on a per-meeting basis, the role involves
significant preparation and responsibilities outside of meeting attendance,
including:
reviewing agenda packages, planning reports, drawings, surveys,
and supporting documentation;
becoming familiar with applicable planning legislation, policies, and
municipal by-laws; and
conducting site visits where appropriate.
In addition to this preparation and related work, meetings include public
hearings, consideration of evidence presented by applicants, staff, and
members of the public, as well as orientation and training related to planning
legislation and administrative law.
These additional responsibilities can require, on average, two (2) hours of
preparation and related work per meeting, in addition to the approximately
one (1) hour spent attending the meeting itself.
Staff Report CR-26-079: Committee of Adjustment Member Remuneration Review
The proposed increase to $100 per meeting recognizes this broader time
commitment and the level of responsibility associated with making decisions
that can directly affect property rights and development within the City. With
an estimated total time commitment of approximately three (3) hours per
meeting, the proposed $100 remuneration equates to approximately $33 per
hour. This is a modest amount given the time involved and the
responsibilities of the role. It also provides some recognition of the additional
time and costs associated with site visits, which are not separately
reimbursed.
Recruitment and Retention
The City is preparing to recruit members for the next four-year term.
Attracting qualified and diverse members is important to maintaining an
effective and knowledgeable CofA.
CofA members exercise significant decision-making authority and benefit
from knowledge or experience in areas such as planning, engineering, law,
construction, public administration, or related fields. While professional
experience is not a requirement for appointment, competitive remuneration
can help reduce financial barriers to participation and support the
recruitment and retention of qualified applicants.
Approving the proposed rate in advance of recruitment will allow the $100
per meeting remuneration to be communicated in recruitment materials and
public advertisements.
Comparison with Neighbouring and Comparator Municipalities
The following table summarizes the current remuneration provided to CofA
members in neighbouring and comparator municipalities:
Municipality Current Remuneration
Neighbouring Municipalities
Council is appointed as CofA – no
Township of Chatsworth
additional remuneration
Township of Georgian Bluffs $1,550 per year
Municipality of Grey Highlands $160 per meeting attended plus mileage
Staff Report CR-26-079: Committee of Adjustment Member Remuneration Review
Municipality Current Remuneration
$0 – members receive $25 Hanover
Town of Hanover Chamber of Commerce dollars annually at
Christmas
Municipality of Meaford $162.43 per meeting attended
$80 per meeting attended, inclusive of
Township of Southgate mileage if the member wishes to drive and
view the property
$150 for scheduled meetings; $75 half-
Town of The Blue Mountains day per diem for meeting preparation;
mileage for site visits ($225 per meeting)
Council is appointed as CofA – no
Municipality of West Grey
additional remuneration
Comparator Municipalities
Members receive a semi-annual payment;
City of Brockville
however, the amount cannot be disclosed
Members receive $500 annually and Chair
Town of Cobourg
receives $550 annually
Members receive $60 per meeting
Town of Collingwood attended and Chair receives $70 per
meeting attended
Town of Orangeville No remuneration provided
Members receive $41.67 per meeting
City of Stratford attended and Chair receives $50 per
meeting attended
The proposed $100 per meeting rate would position Owen Sound within the
range of per-meeting remuneration provided by neighbouring municipalities
and is higher than comparator municipalities.
Financial Impact
In 2025, $1,050 in remuneration was paid to the five (5) CofA members
against a budget of $1,800. Nine (9) meetings were held, with the November
and December meetings cancelled due to a lack of applications.
Staff Report CR-26-079: Committee of Adjustment Member Remuneration Review
The 2026 remuneration budget is $1,800. As of the date of this report, $750
in remuneration has been incurred for meetings held in 2026. A portion of
the remuneration costs associated with the CofA is recovered through
application and appeal fees, which helps offset the overall cost to the City.
The proposed remuneration will require an annual budget of $5,000 based on
ten (10) scheduled meetings, five (5) members, and a remuneration rate of
$100 per member per meeting. Council approval of the $5,000 funding
requirement will allow the amount to be included in the 2027 Operating
Budget. Approval of the revised remuneration rate will also allow the $100
per meeting rate to be communicated as part of the upcoming recruitment
process. Actual expenditures may be lower if meetings are cancelled or
members do not attend. The net cost to the City may also be reduced
through the recovery of a portion of remuneration costs from application and
appeal fees.
Fees and Charges
Minor Variance and Consent to Sever application fees are scheduled to be
reviewed as part of the City's Fees and Charges By-law review in 2027. As
part of that review, staff could consider adjustments to these application fees
to help offset the increased remuneration costs associated with the CofA.
The appeal fees for a Property Standards Order and a Muzzle/Leash Order or
Dangerous Dog Order are currently $200 per order and are scheduled to be
reviewed in 2028. Staff could consider bringing these fees forward for review
as part of the 2027 Fees and Charges By-law review and increasing them to
$500, consistent with the current Short-Term Rental Licensing appeal fee.
This would better reflect the costs associated with processing appeals and
provide greater consistency among appeal fees.
Court of Revision
The CofA serves as the Court of Revision under the Drainage Act, in
accordance with the Board and Committee By-law. However, Committee of
Adjustment By-law No. 2022-074 does not currently identify the Court of
Revision under Section 10. This was an administrative error that occurred
when Committee of Adjustment By-law No. 2022-074 was passed and
enacted and Committee of Adjustment By-law No. 2001-102 was repealed.
By-law No. 2001-102 had included provisions relating to the Court of
Revision.
Staff Report CR-26-079: Committee of Adjustment Member Remuneration Review
A recommendation has been included to amend the CofA By-law to formally
include the Court of Revision. This will ensure that the CofA is authorized to
consider any appeals that may be submitted under the Drainage Act.
Resource Alignment:
Financial Resources
Should Council approve the recommendation, the 2027 Operating Budget will
include $5,000 for CofA member remuneration, representing an increase of
$3,200 over the current annual budget of $1,800.
Human Resources
No additional staffing resources are required. The revised remuneration is
expected to support recruitment by making service on the CofA more
attractive to qualified applicants with relevant professional or community
experience.
Time and Scheduling
Should Council approve the recommendation, the revised remuneration will
take effect January 1, 2027, and will be included in recruitment materials for
the next four-year term.
Technology and Infrastructure
N/A.
Climate and Environmental Impacts:
There are no anticipated climate or environmental impacts.
Communication and Engagement:
This report has been posted to the City’s website with the agenda in advance
of the meeting.
Should Council approve the recommendation, the revised remuneration will
be reflected in the City's recruitment materials, website, and public
advertisements for Board and Committee appointments.
Report Developed in Consultation With:
Planning and Heritage Division staff.
Staff Report CR-26-079: Committee of Adjustment Member Remuneration Review
Attachments:
Committee of Adjustment By-law No. 2022-074
Reviewed by:
Briana Bloomfield, City Clerk
Kate Allan, Director of Corporate Services
Submission approved by:
Tim Simmonds, City Manager
For more information on this report, please contact Staci Landry, Deputy
Clerk at slandry@owensound.ca or 519-376-4440 ext. 1235.
Staff Report CR-26-079: Committee of Adjustment Member Remuneration Review
---
Attachment: Committee of Adjustment By-law No. 2022-074.pdf
Source: https://helpos.ca/attachments/930958ce153e2bb94e8a442cdc27035c324f5dedd2be9c28cd277b60344f058b/10-e-2-committee-of-adjustment-by-law-no-2022-074-pdf.pdf
By-law No. 2022-074 Committee of Adjustment By-law
Consolidated Version
Last revised on January 16, 2024
Description of
Revision History: Passed On:
amendment
2022-074 (original) June 27, 2022 -
Add STR Appeals
2024-008 January 15, 2024 Committee
Consolidated for Convenience Only
This is a consolidation copy of a City of Owen Sound By-law for convenience
and information. While every effort is made to ensure the accuracy of this
by-law, it is not an official version or a legal document. The original by-law
should be consulted for all interpretations and applications on this subject.
For more information or to view by-laws please contact the Clerks
Department.
The Corporation of the City of Owen Sound
By-law No. 2022-074
A By-law to constitute a Committee of Adjustment
and to delegate consent granting authority and to
repeal By-law No. 2001-102
WHEREAS subsection 5(1) of the Municipal Act, 2001, S.O. 2001, c. 25 requires
that the powers of a municipality be exercised by its Council and subsection 5(3)
requires that such powers be exercised by by-law including a capacity, right,
power and privilege under section 9 unless specifically authorized to do
otherwise; and
WHEREAS the Planning Act, R.S.O. 1990, c.P.13 (the “Planning Act”) authorizes
a municipality to delegate to a committee of adjustment certain responsibilities
in addition to the statutory responsibilities under the Planning Act; and
WHEREAS the Planning Act provides that where a lower-tier council is delegated
the responsibility for the giving of consents, the council may, in turn, by by-law
delegate the authority or any part of such authority to a committee of council, to
an appointed officer identified in the by-law by name or position occupied or to a
committee of adjustment; and
WHEREAS the County of Grey, by County By-law No. 3826-2000, has delegated
the responsibility for the giving of consents under section 53 of the Planning Act
in respect of land situate in the City of Owen Sound to The Corporation of the
City of Owen Sound (the “City”); and
WHEREAS City Council deems it desirable for the members of the Committee of
Adjustment to serve as fence viewers under the Line Fences Act, a Property
Standards Hearing Committee under the Building Code Act, and an appeal board
regarding the regulation and control of dogs under the City’s Dog By-law; and
WHEREAS on June 13, 2001, City Council passed By-law No. 2001-102 to
constitute and appoint a Committee of Adjustment and delegate consent
granting authority; and
WHEREAS on September 27, 2021, City Council passed Resolution No. R-
210927-013 directing staff to bring forward a by-law to amend By-law No. 2001-
102 to include a delegation of granting authority for undisputed consents to the
Director of Community Services, in consideration of staff report CS-21-120; and
WHEREAS for ease of reference, it is deemed expedient to repeal By-law No.
2001-102 and replace it with the subject by-law;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF OWEN
SOUND HEREBY ENACTS AS FOLLOWS:
1. The short title of this by-law shall be the “Committee of Adjustment By-
law”.
2. Pursuant to subsection 44(1) of the Planning Act, a Committee of
Adjustment is constituted, which committee shall consist of five (5)
members who shall be appointed by City Council from time to time and
who shall hold office in accordance with the terms of the Planning Act;
PAGE 2 BY-LAW NO. 2022-074
3. Pursuant to subsection 45(3) of the Planning Act, the Committee of
Adjustment is empowered to grant minor variances from the provisions of
the City’s by-laws respecting zoning, holding provisions, bonus provisions,
temporary uses and signs;
4. Pursuant to subsection 54(2) of the Planning Act, City Council delegates its
consent granting authority under section 53 of the Planning Act to the
Committee of Adjustment;
5. Notwithstanding section 4 of this by-law above, pursuant to subsection
54(2) of the Planning Act, City Council delegates its consent granting
authority under section 53 of the Planning Act, including powers to grant
consents, place conditions on the approval, and modify such conditions of
approval, to the Director of Community Services, where the approval is for
an undisputed consent as defined in this by-law.
6. An ‘undisputed consent’ means a consent that:
a. is recommended for approval, with or without conditions, by City
staff;
b. has no unresolved objections or concerns raised during the
commenting period from agencies or the public; and
c. does not necessitate a minor variance or an amendment to the City’s
Zoning By-law in force at the time of the application.
7. Delegated approval of an undisputed consent shall be processed by the
Secretary/Treasurer of the Committee of Adjustment in accordance with
the Planning Act, notwithstanding that a public hearing does not take
place.
8. Where the Director of Community Services has determined that a consent
has not met the criteria for an undisputed consent in accordance with
section 6 of this by-law, the matter shall be referred to the Committee of
Adjustment and the delegated authority under section 5 of this by-law
shall not apply with respect to such a matter.
9. Notwithstanding the delegated authority under section 5 of this by-law,
where the Director of Community Services, the applicant, or the applicant’s
agent are of the opinion that a review by the Committee of Adjustment is
warranted in the circumstances, any one of them may direct that the
matter be referred to the Committee of Adjustment and the authority
delegated under section 5 of this by-law does not apply with respect to
such a matter.
10. The members of the Committee of Adjustment shall, in addition to their
duties set out above, act as:
a. fence viewers for the City under the Line Fences Act;
b. a Property Standards Hearing Committee under the Building Code
Act;
c. an appeal board regarding the regulation and control of dogs under
the City’s Dog By-law in effect from time to time; and
d. a Short-Term Rental Appeals Committee regarding the City’s Short-
Term Rental By-law in effect at the time of the appeal.
11. The members of the Committee of Adjustment shall each be paid a
remuneration rate of $30.00 per meeting attended.
PAGE 3 BY-LAW NO. 2022-074
12. By-law No. 2001-102 is repealed.
13. This by-law shall come into full force and effect upon the final passing
thereof at which time all by-laws, policies and resolutions that are
inconsistent with the provisions of this by-law are amended or repealed
insofar as it is necessary to give effect to the provisions of this by-law.
FINALLY PASSED AND ENACTED this 27th day of June 2022.
signature on file
Mayor Ian C. Boddy
signature on file
Briana M. Bloomfield, City ClerkThe Deputy Mayor presented a verbal report regarding the Consent Agenda for the Grey County Council.
Agenda item 10.f: Verbal Report from the Deputy Mayor Re: Grey County Council --- Combined agenda package (secondary source) 10.f Verbal Report from the Deputy Mayor Re: Grey County Council CONSENT AGENDA
Council considered the consent agenda items for approval.
Agenda item 11: CONSENT AGENDA
Council considers amending By-law No. 2026-098 to change the lessee name from Brandon Vanderschot to The BMG Corp, reflecting his role as president and sole signing authority for the corporation.
Council considers a housekeeping amendment to By-law No. 2026-098 to revise the lessee name from Brandon Vanderschot to The BMG Corp. This administrative change reflects that Brandon Vanderschot serves as president and sole signing authority for The BMG Corp. The amendment supports redevelopment initiatives at 1095 1st Avenue West by utilizing existing municipal parking spaces on 11th Street West.
Agenda item 11.a: Report CS-26-090 from the Director of Community Services Re: Housekeeping Amendment to By-law No. 2026-098 – Change Name on Lease for a Portion of the Municipal Parking Area on 11th Street West
---
Attachment: Housekeeping Amendment to By-law No. 2026-098 - CS-26-090.pdf
Source: https://helpos.ca/attachments/829e31a1796a0c91ce7927499a788fcce5d0342c4d3e3483661e7baeed452063/11-a-1-housekeeping-amendment-to-by-law-no-2026-098-cs-26-090-pdf.pdf
Staff Report
Report To: City Council
Report From: Pamela Coulter, Director of Community Services
Meeting Date: September 14, 2026
Report Code: CS-26-090
Subject: Housekeeping Amendment to By-law No. 2026-098 –
Change Name on Lease for a Portion of the Municipal
Parking Area on 11th Street West
Recommendations:
THAT in consideration of Staff Report CS-26-090 respecting a housekeeping
amendment to By-law No. 2026-098, City Council directs staff to bring
forward a by-law to amend By-law No. 2026-098 to revise the lessee’s name
from Brandon Vanderschot to The BMG Corp.
Highlights:
A housekeeping update to the by-law is required to revise the name
of the lessee from Brandon Vanderschot to The BMG Corp.;
Brandon Vanderschot is the President and sole signing authority for
The BMG Corp.
Vision 2050 - Strategic Plan Alignment:
Strategic Plan Priority: Prosperous City – Supporting initiatives that increase
competitive economic advantages for current and new businesses and their
employees.
Staff Report CS-26-090: Housekeeping Amendment to By-law No. 2026-098 –
Change Name on Lease for a Portion of the Municipal Parking Area on 11th Street
West
Previous Report/Authority:
CS-25-045 – Request to Lease a Portion of Municipal Parking Area – 11th
Street West
By-law No. 2025-104 – Execute a lease agreement respecting five parking
stalls on 11th Street West, east of 1st Avenue West
CS-26-066 – Request to Lease Two Additional Parking Spaces – Municipal
Parking Area – 11th Street West
By-law No. 2026-098 - Execute a Lease Agreement Amendment with
Brandon Vanderschot, respecting two additional parking stalls on 11th Street
West, east of 1st Avenue West
Background:
In 2025, Council approved a 10-year lease for five (5) municipal parking
spaces on 11th Street West to support the redevelopment of 1095 1st
Avenue West. Council approved the lease of two (2) additional parking
spaces on July 13, 2026. A by-law was approved on July 27, 2026 to
authorize the Mayor and Clerk to execute the lease agreement amendment
with Brandon Vanderschot.
Following approval of the by-law and the lease agreement amendment, the
lessee requested that the name on the lease agreement be revised to The
BMG Corp. Brandon Vanderschot is the president and sole signing authority.
The purpose of this report is to address the name change and request that
Council approve a by-law to allow the lease agreement amendment to be
executed with The BMG Corp.
Analysis and Options:
The proposed amendment is housekeeping in nature and does not alter the
terms, conditions, or intent of the lease agreement. The only change is
revising the name of the lessee from Brandon Vanderschot to The BMG Corp.
Staff Report CS-26-090: Housekeeping Amendment to By-law No. 2026-098 –
Change Name on Lease for a Portion of the Municipal Parking Area on 11th Street
West
Resource Alignment:
Financial Resources
Seven (7) parking spaces currently at $300/year = $2,100 per year
The lease includes a 3 per cent per year lease rate adjustment.
Human Resources
Additional staff time was required to address the name change through the
drafting of this report and an amending by-law.
Time and Scheduling
The amending by-law has been listed on the September 14, 2026 Council
agenda for approval.
Technology and Infrastructure
N/A.
Climate and Environmental Impacts:
This supports the objectives of the City’s Corporate Climate Change
Adaptation Plan by considering climate adaptation in the development of the
City’s strategies, plans, and policies.
Of particular note:
The proposed development will maximize the use of existing
vacant, underutilized buildings and municipal services.
Sharing parking, where possible, promotes efficient use of existing
resources and limits new impervious surfaces.
Communication and Engagement:
This report has been posted to the City’s website with the agenda in advance
of the meeting.
Report Developed in Consultation With:
Manager of Legislative Services
Staff Report CS-26-090: Housekeeping Amendment to By-law No. 2026-098 –
Change Name on Lease for a Portion of the Municipal Parking Area on 11th Street
West
Attachments:
None.
Submission approved by:
Tim Simmonds, City Manager
For more information on this report, please contact Pamela Coulter, Director
of Community Services at pcoulter@owensound.ca or 519-376-4440 ext.
1252.
Staff Report CS-26-090: Housekeeping Amendment to By-law No. 2026-098 –
Change Name on Lease for a Portion of the Municipal Parking Area on 11th Street
WestThe report recommends amending the Delegation of Powers and Duties By-law to delegate site plan close-out certificate and security release authority to the Director of Community Services and Manager of Planning and Heritage, while updating signing authority for recurring facility and park use agreements to involve the Manager of Arena Operations.
The report recommends amending the Delegation of Powers and Duties By-law to delegate authority for site plan close-out certificates and security releases to the Director of Community Services and Manager of Planning and Heritage. Additionally, it proposes updating signing authority for recurring facility and park use agreements to align with current organizational roles, specifically involving the Manager of Arena Operations.
Agenda item 11.b: Report CS-26-085 from the Director of Community Services Re: Delegation of Powers and Duties - Site Plan Control and Facility Use Agreements
---
Attachment: Delegation of Powers and Duties - Site Plan Authority and Facility Use Agreements - CS-26-085.pdf
Source: https://helpos.ca/attachments/a79bad2f0e1471bc372facbaaf1601151b55f2dd070bc542178b0e47ea1d4ce2/11-b-1-delegation-of-powers-and-duties-site-plan-authority-and-facility-use-agreements-cs-26-085-.pdf
Staff Report
Report To: City Council
Report From: Pamela Coulter, Director of Community Services
Meeting Date: September 14, 2026
Report Code: CS-26-085
Subject: Delegation of Powers and Duties – Site Plan Control and
Facility Use Agreements
Recommendations:
THAT in consideration of Staff Report CS-26-085 respecting the delegation of
powers and duties for site plan control and facility use agreements, City
Council directs staff to bring forward a by-law to amend Delegation of Powers
and Duties By-law No. 2014-109 to:
1. Amend Schedule A, Section 27 to include certificates of compliance
and the associated release of security;
2. Amend Schedule A, Section 31 to delegate authority to execute
facility use agreements in City facilities to the Director of
Community Services and the Manager of Arena Operations, acting
jointly; and
3. Amend Schedule A to include Section 31.1 to delegate authority to
the Director of Community Services, the Manager of Parks & Open
Space, and the Manager of Arena Operations, acting jointly, to
execute facility use agreements in City parks, as outlined in the
report.
Highlights:
This report recommends updates to the Delegation of Powers and
Duties By-law to delegate certificates of compliance and related
security releases/returns to the Director of Community Services and
Staff Report CS-26-085: Delegation of Powers and Duties – Site Plan Control and
Facility Use Agreements
Manager of Planning and Heritage, improving the efficiency and
timeliness of final site plan close-out.
The changes also propose revising the signing authority for
recurring facility and park use agreements to align with the current
organizational structure: the Director and Manager of Arena
Operations for City facilities; and the Director, Manager of Parks &
Open Space, and Manager of Arena Operations for City parks.
Vision 2050 - Strategic Plan Alignment:
Strategic Plan Priority: The recommendation contributes to core service
delivery or a corporate initiative that enables service delivery for one or more
strategic priorities.
Previous Report/Authority:
Delegation of Powers and Duties By-law No. 2014-109
Background:
Under the Authority of the Municipal Act, the City has a by-law respecting
the delegation of powers and duties in certain matters to staff as outlined.
This report addresses the powers and duties of staff relating to:
1. Site Plan Control under the Planning Act; and
2. Signing Authority for Facility and Park Use Agreements.
Analysis and Options:
Site Plan Control
Through Bill 109, More Homes for Everyone Act, 2022, the Planning Act was
amended by the Province to require municipalities that had enacted site plan
control to appoint an officer, employee, or agent as the authorized person to
approve site plans, removing approval from Council. This change came into
effect July 1, 2022.
The City updated its Site Plan Control By-law (2019-185) in 2022, via By-law
No. 2022-075, to appoint the Director of Community Services as the
authorized person to issue site plan approval, in accordance with the updated
requirements under the Planning Act. The City’s Delegation of Powers and
Staff Report CS-26-085: Delegation of Powers and Duties – Site Plan Control and
Facility Use Agreements
Duties By-law defines the Director of Community Services as a person who
possess a Registered Professional Planner (RPP) designation and delegates
approval authority for Site Plan Control, in accordance with the Site Plan
Control By-law (2019-185, as amended by 2022-075).
Section 27 of the Delegation of Powers and Duties By-law further delegates
signing authority for Site Plan Agreements to the Director of Community
Services and the Manager of Planning and Heritage, acting jointly. This is to
ensure that the fulfillment of site plan approval conditions can be completed
expeditiously at the staff level, consistent with the provincial direction
provided under the Planning Act.
The City’s standard Site Plan Agreement template provides, as a last step in
the site plan approval process, that a certificate of compliance be issued
when a development has been completed in accordance with the approved
plans and all other requirements and obligations under the agreement have
been fulfilled. Normally, along with a certificate of compliance, there is a
release or return of the required security. Traditionally, these certificates
have been issued by the Mayor and Clerk, based on a recommendation from
the Planning and Heritage Division.
Through this report, it is recommended that the Delegation of Powers and
Duties By-law be updated to delegate this authority and the associated
release of security to the Director of Community Services and Manager of
Planning and Heritage, acting jointly. This change will improve the efficiency
and timing relating to this last step in the process.
Signing Authority for Facility and Park Use Agreements
The delegation of authority for facility use agreements and the approval
authority for conditions of delegated facility use agreements is delegated to
the Director of Community Services and Manager of Community
Development and Marketing, acting jointly. This applies where an event has
previously been approved by Council, is being held in the same location with
the same format and subject to the same conditions as the event that was
approved by Council and has been running regularly since the approval with
no more than a two-year hiatus.
The Manager of Community Development and Marketing position is not
currently filled and the Facilities Booking Coordinator reports to the Manager
of Arena Operations. With this change in structure, the following update is
recommended to the Delegation of Powers and Duties By-law:
Staff Report CS-26-085: Delegation of Powers and Duties – Site Plan Control and
Facility Use Agreements
1. For an event that meets the criteria noted above, located in a City
facility, the agreement conditions could be cleared and the
agreement signed by the Director of Community Services and
Manager of Arena Operations, acting jointly;
2. For an event that meets the criteria noted above, located in a City
park, the agreement conditions could be cleared and the agreement
signed by the Director of Community Services, Manager of Parks &
Open Space, and Manager of Arena Operations, acting jointly.
Resource Alignment:
Financial Resources
N/A.
Human Resources
The delegation of authority relating in particular to facility and park use
creates efficiencies that save staff and Council time.
Time and Scheduling
If approved, the amended Delegation of Powers and Duties By-law will come
forward on September 28 and take effect immediately.
Technology and Infrastructure
N/A.
Climate and Environmental Impacts:
There are no anticipated climate or environmental impacts.
Communication and Engagement:
This report has been posted to the City’s website with the agenda in advance
of the meeting. It is not anticipated that users will note any difference with
the updates.
Report Developed in Consultation With:
City Clerk, Manager of Parks & Open Space, Manager of Arena Operations,
and Manager of Planning & Heritage.
Staff Report CS-26-085: Delegation of Powers and Duties – Site Plan Control and
Facility Use Agreements
Attachments:
None.
Submission approved by:
Tim Simmonds, City Manager
For more information on this report, please contact Pamela Coulter, Director
of Community Services at pcoulter@owensound.ca or 519-376-4440 ext.
1252.
Staff Report CS-26-085: Delegation of Powers and Duties – Site Plan Control and
Facility Use AgreementsDirector Kate Allan reported that the preliminary 2027 operating budget includes an estimated 5.23 per cent municipal tax levy increase to maintain existing services and commitments. The City will utilise Euna software for the first time in 2027 to support budget development while departments continue using established Excel templates during this transition year. Staff have not yet received preliminary budgets from the Owen Sound Police Service Board or the Owen Sound & North Grey Union Public Library, so the report assumes placeholder increases of 5 per cent and 6 per cent respectively for those services. The process accommodates either a Mayor's budget proposal tabled in December or a traditional staff-prepared draft considered after February 1, 2027, depending on the incoming Mayor's election outcome.
Director Kate Allan reports that the preliminary 2027 operating budget reflects an estimated 5.23 per cent municipal tax levy increase based on maintaining existing services and commitments. The City will utilize Euna software for the first time in 2027 to support budget development while departments continue using established Excel templates during this transition year. Staff have not yet received preliminary budgets from the Owen Sound Police Service Board or the Owen Sound & North Grey Union Public Library, so the report assumes placeholder increases of 5 per cent and 6 per cent respectively for those services. The process accommodates either a Mayor's budget proposal tabled in December or a traditional staff-prepared draft considered after February 1, 2027, depending on the incoming Mayor's election outcome.
Agenda item 11.c: Report CR-26-084 from the Director of Corporate Services Re: Preliminary 2027 Budget Information and Process
---
Attachment: Preliminary 2027 Budget Information and Process - CR-26-084.pdf
Source: https://helpos.ca/attachments/4e6fa8f2b649f571b52d5ffbd92fb6f6afc0dcfb0dc9f2edcb4fb44debf6e856/11-c-1-preliminary-2027-budget-information-and-process-cr-26-084-pdf.pdf
Staff Report
Report To: City Council
Report From: Kate Allan, Director of Corporate Services
Meeting Date: September 14, 2026
Report Code: CR-26-084
Subject: Preliminary 2027 Budget Information and Process
Recommendations:
THAT in consideration of Staff Report CR-26-084 respecting the process for
the preliminary 2027 Budget, City Council receives the report for information
purposes.
Highlights:
Preliminary 2027 Budget Position: The preliminary 2027 operating
budget currently reflects a 5.23 per cent tax levy increase, based
largely on maintaining existing services, known contractual and
staffing commitments, and the dedicated 1 per cent allocation to
capital. This is an early financial baseline and has not yet been
subject to detailed departmental review.
Flexible Budget Process: The 2027 budget schedule has been
designed to accommodate either a Mayor's budget or a traditional
Council-approved budget, depending on the approach selected by
the incoming Mayor following the municipal election.
Operating Budget Focus: The fall budget process will focus on the
2027 operating budget, including the first year of using Euna as
part of budget development. The City's Multi-Year Capital Plan will
remain separate and will be revisited in spring 2027.
Staff Report CR-26-084: Preliminary 2027 Budget Information and Process
Vision 2050 - Strategic Plan Alignment:
Strategic Plan Priority: The recommendation contributes to core service
delivery or a corporate initiative that enables service delivery for one or more
strategic priorities.
Previous Report/Authority:
N/A.
Background:
The purpose of this report is to provide Council with an early indication of the
City's preliminary 2027 operating budget position and an overview of the
anticipated budget process following the 2026 municipal election.
Based on information available at this time, the preliminary 2027 budget
represents an estimated 5.23 per cent increase to the municipal tax levy.
This figure should be considered an initial starting point only. It largely
represents a status quo budget incorporating known or reasonably
anticipated commitments, together with the City's existing commitment to
dedicate the equivalent of 1 per cent of the prior year's tax levy toward
capital infrastructure.
The preliminary budget has not yet been reviewed or updated by individual
departments and does not incorporate potential service level changes,
departmental budget pressures, opportunities for savings, or adjustments
required to better align individual budgets with actual costs and current
service delivery.
The 2027 budget process will also occur following the municipal election and
transition to the new term of Council. At this time, it is not known whether
the incoming Mayor will choose to exercise the Mayor's budget powers or
allow the statutory timeline to expire, in which case the City would proceed
through a more traditional staff-prepared budget process.
The timelines and preliminary financial information outlined in this report
relate primarily to the 2027 operating budget. The City's Multi-Year Capital
Plan will continue to be maintained separately and will be revisited through
the established capital planning process in spring 2027.
Staff have developed the preliminary 2027 budget schedule to accommodate
either approach.
Staff Report CR-26-084: Preliminary 2027 Budget Information and Process
Mayor's Budget Process
Should the incoming Mayor choose to exercise the Mayor's budget powers,
staff anticipate a process similar to that followed for the 2026 budget.
Under this approach, a proposed Mayor's budget would likely be tabled in
December. Council would receive detailed budget information and have an
opportunity in January to propose amendments to the Mayor's budget in
accordance with the legislated process.
Following the Council amendment period, the process would proceed through
the applicable Mayoral veto and Council override periods before the budget is
deemed adopted.
Staff-Prepared Draft Budget Process
Alternatively, the incoming Mayor may choose not to exercise the Mayor's
budget powers and allow the statutory period for proposing a Mayor's budget
to expire.
In that circumstance, staff would prepare and present a draft municipal
budget for Council's consideration through the City's traditional budget
process. Council would deliberate the staff-prepared draft and ultimately
approve the 2027 budget.
Under this scenario, final Council consideration and approval would occur
after February 1, 2027, once the statutory period associated with the Mayor's
budget authority has concluded.
The proposed meeting schedule has been structured to accommodate either
approach. This allows staff to continue the technical work required to develop
the budget without predetermining the process that will ultimately be
selected by the incoming Mayor.
Analysis and Options:
Preliminary 2027 Budget Position
Based on information currently available, the preliminary 2027 operating
budget reflects an estimated 5.23 per cent increase to the municipal tax
levy.
This represents a preliminary status quo position and should not be
interpreted as either a staff-recommended tax levy increase or the expected
final 2027 budget.
Staff Report CR-26-084: Preliminary 2027 Budget Information and Process
Approximately 2.6 per cent of the preliminary increase relates to base
budget pressures. These are primarily the financial impacts of maintaining
existing services and commitments and include:
committed staff complement base wages;
negotiated and anticipated wage and benefit increases;
anticipated outcomes associated with collective bargaining;
contractual increases for major services, including transit and waste
collection;
insurance and other significant contractual cost increases; and
increases already established through existing agreements or
service commitments.
The preliminary budget also includes the $25,000 grant to Georgian College
previously presented to Council.
Known revenue adjustments have been incorporated where sufficient
information is currently available. These include anticipated changes related
to housing revenues, tax penalty and interest revenue, and transit revenues.
Capital Funding
The preliminary budget maintains the City's existing approach of dedicating
the equivalent of 1 per cent of the prior year's tax levy toward capital
infrastructure.
The calculation considers the combined impact of the City's capital levy,
transfers to capital reserves, and debt payments associated with capital
investments. As existing debt matures, the funding capacity created through
those retired debt payments is retained for capital purposes. Transfers to
capital reserves are similarly considered when determining the overall
amount dedicated to capital.
This approach ensures that, in aggregate, the equivalent of 1 per cent of the
prior year's tax levy continues to be added annually to the City's capacity to
fund capital infrastructure.
Maintaining this commitment is particularly important given the City's
identified infrastructure funding requirements and the need to gradually
increase sustainable funding for asset replacement and rehabilitation.
Staff Report CR-26-084: Preliminary 2027 Budget Information and Process
Police and Library Budgets
At the time of preparing this report, staff have not received preliminary 2027
budgets from either the Owen Sound Police Service Board or the Owen
Sound & North Grey Union Public Library.
For preliminary forecasting purposes only, the City's current budget model
assumes:
a 5 per cent increase for Police Services; and
a 6 per cent increase for Library Services.
These assumptions are placeholders and will be replaced with the respective
budget submissions when they become available.
Further Budget Development
Significant work remains before a complete 2027 budget can be presented.
At this stage, individual departments have not completed their detailed
review of the preliminary budget. Consequently, the 5.23 per cent
preliminary increase does not yet reflect:
adjustments required to align budgets with actual expenditure and
revenue experience;
emerging operating pressures identified by departments;
changes required to maintain existing service levels;
proposed service level increases or decreases;
new initiatives or business cases;
potential efficiencies, savings, or revenue opportunities; or
decisions or priorities of the incoming Mayor and Council.
The preliminary figure is therefore best understood as a financial baseline
based primarily on known commitments and existing assumptions.
Following the election, staff will continue detailed budget development with
department heads and the incoming Council. The resulting budget will
provide considerably more information regarding departmental requirements,
service levels, capital priorities and the financial implications of potential
changes.
Staff Report CR-26-084: Preliminary 2027 Budget Information and Process
Resource Alignment:
Financial Resources
The preliminary 2027 budget currently reflects an estimated 5.23 per cent
municipal tax levy increase.
This figure is provided to establish an early baseline and provide
transparency regarding the City's starting financial position heading into the
municipal election. It is not a recommended or final tax levy increase.
The final financial impact will depend on further departmental review,
updated information, Police and Library budget submissions, decisions
regarding service levels and priorities, and the budget process ultimately
followed by the incoming Mayor and Council.
Human Resources
Budget preparation requires time and input from staff across the
organization, including departmental review of operating requirements,
service levels, revenues, staffing needs, and capital priorities.
The annual budget process is administered by Finance, with the Treasurer
having primary responsibility for coordinating budget development, financial
analysis and preparation of the consolidated budget. The Financial Services
Supervisor provides support with budget preparation, analysis, and related
financial information.
No additional staffing resources are proposed specifically for preparation of
the 2027 budget.
Time and Scheduling
The 2027 Council meeting calendar and proposed budget dates have been
structured to accommodate either a Mayor's budget process or a traditional
Council-approved budget process. This provides flexibility for the incoming
Mayor to determine how they wish to proceed following the municipal
election without requiring significant changes to the planned budget
schedule.
Budget development is expected to proceed generally as follows:
September: Departments undertake detailed budget preparation and review,
including operating and capital requirements, revenues, staffing, and known
budget pressures.
Staff Report CR-26-084: Preliminary 2027 Budget Information and Process
October: Finance coordinates departmental budget meetings with the City
Manager and individual departments to review submissions, assumptions,
and corporate priorities.
November: Following the municipal election, staff will meet with the
incoming Mayor regarding the preliminary budget and the process they
intend to follow. If the Mayor intends to propose a Mayor's budget, this
period may also include meetings with individual Councillors to provide
information and receive input. Staff will also continue to liaise with the Police
Service Board and Library Board regarding their respective budget
submissions.
December: Staff will be positioned to support the tabling of a Mayor's
proposed budget, should the Mayor elect to exercise their budget authority.
Alternatively, staff will have a draft budget prepared and available to support
the traditional Council budget process should the Mayor not propose a
budget.
January and February: The process will proceed in accordance with the
approach selected. A Mayor's budget would be subject to the legislated
Council amendment, Mayoral veto, and Council override periods before being
deemed adopted. If a Mayor's budget is not proposed, the staff-prepared
draft budget would proceed to Council for deliberation and approval following
the expiry of the applicable statutory period.
This approach allows the technical and administrative work required to
prepare the 2027 budget to continue regardless of the process ultimately
selected and positions the incoming Mayor and Council to proceed efficiently
following the election.
The timelines outlined above relate to the 2027 operating budget. The City's
Multi-Year Capital Plan will be revisited separately in spring 2027
Technology and Infrastructure
The City is currently implementing Euna budget software, with 2027
representing the first year the software will be actively used as part of the
budget development process.
The personnel budgeting module is currently being used to estimate wages
and assess the financial impacts of wage-related changes. Staff also
anticipate utilizing Euna to support some budget reporting and preparation of
the 2027 budget book.
Staff Report CR-26-084: Preliminary 2027 Budget Information and Process
The 2027 budget will represent a transition year, with budget development
occurring through a hybrid approach. A smaller group of staff will pilot
budget development directly within Euna, while other departments will
continue to use the City's established Excel-based budget templates.
Ultimately, all departmental budget information will be incorporated into
Euna to support consolidation and reporting.
Operating parallel processes will allow staff to implement and test the new
system while maintaining established processes and reducing
implementation risk. Lessons learned through the 2027 budget process will
inform further configuration, training and process improvements.
The objective is to transition fully to the Euna budgeting platform for
subsequent budget cycles, reducing reliance on Excel-based processes and
establishing a more consistent and integrated corporate budgeting process.
Climate and Environmental Impacts:
There are no anticipated climate or environmental impacts.
Communication and Engagement:
Staff will continue preparing the detailed 2027 budget through the election
period so that the incoming Mayor and Council are positioned to proceed
efficiently regardless of which budget process is selected.
Following the election, staff will confirm the applicable budget process with
the incoming Mayor and provide Council with updated budget information,
timelines, and opportunities for Council participation.
The planned budget meeting schedule has been developed with sufficient
flexibility to support either a Mayor-proposed budget beginning in December
or a staff-prepared draft budget proceeding to Council consideration after
February 1, 2027.
Staff Report CR-26-084: Preliminary 2027 Budget Information and Process
Report Developed in Consultation With:
City Manager
Attachments:
None
Submission approved by:
Tim Simmonds, City Manager
For more information on this report, please contact Kate Allan, Director of
Corporate Services at kallan@owensound.ca or 519-376-4440 ext. 1238.
Staff Report CR-26-084: Preliminary 2027 Budget Information and ProcessCity Council directs staff to bring forward a by-law authorising the Mayor and Clerk to execute an amended Memorandum of Understanding with the County of Grey and the Rural Ontario Medical Programme. This extension secures furnished accommodation for up to four medical residents, addressing recruitment needs where 93 percent of learners remain locally after developing community connections. The agreement ensures continued support for housing that facilitates clinical placements at Brightshores Health System without interruption.
City Council directs staff to bring forward a by-law authorizing the Mayor and Clerk to execute an amended Memorandum of Understanding with the County of Grey and the Rural Ontario Medical Program. This extension secures furnished accommodation for up to four medical residents, addressing recruitment needs where 93 percent of learners remain locally after developing community connections. The agreement ensures continued support for housing that facilitates clinical placements at Brightshores Health System without interruption.
Agenda item 11.d: Report CR-26-087 from the Fire Chief Re: Memorandum of Understanding – Housing for Medical Students (Rural Ontario Medical Program)
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Attachment: Memorandum of Understanding - Housing for Medical Students Extension (ROMP) - CR-26-087.pdf
Source: https://helpos.ca/attachments/d88d2e3329b67f2d15f7c34cb4c23f6cfe6d6f591b9619495b1f03fbe25b163c/11-d-1-memorandum-of-understanding-housing-for-medical-students-extension-romp-cr-26-087-pdf.pdf
Staff Report
Report To: City Council
Report From: Phil Eagleson, Fire Chief
Meeting Date: September 14, 2026
Report Code: CR-26-087
Subject: Memorandum of Understanding – Housing for Medical
Students (Rural Ontario Medical Program)
Recommendations:
THAT in consideration of Staff Report CR-26-087 respecting an amendment
to the Memorandum of Understanding for housing for medical students, City
Council directs staff to bring forward a by-law to authorize the Mayor and
Clerk to execute the amended Memorandum of Understanding with the
County of Grey and the Rural Ontario Medical Program.
Highlights:
An extension is required to the Memorandum of Understanding with
the Rural Ontario Medical Program (ROMP) and the County of Grey
to support accommodations for medical students and doctors in the
City.
Vision 2050 - Strategic Plan Alignment:
Strategic Plan Priority: Fostering Mutually Beneficial & Respectful
Relationships - Establishing, reconciling, and continually nurturing
relationships that result in mutual benefit, trust and shared understanding.
Previous Report/Authority:
CR-24-146 - Memorandum of Understanding - House Rental for Medical
Students
Staff Report CR-26-087: Memorandum of Understanding – Housing for Medical
Students (Rural Ontario Medical Program)
Background:
Access to suitable residential accommodations is an important component of
attracting medical learners to Owen Sound and the broader Grey-Bruce
region. Many residents in Grey and Bruce Counties do not have access to a
family physician. At the same time, Ontario faces significant physician
recruitment and retention pressures, with rural and smaller urban
communities competing with jurisdictions across the province for a limited
number of new physicians.
Medical learner placements are an important part of the local physician
recruitment pipeline. Evidence and local experience indicate that medical
students and residents who complete positive clinical placements, establish
professional relationships, and become connected to the community are
more likely to establish their practices locally following graduation. Research
referenced by the National Society for Rural Physicians of Canada and the
Association of Family Health Teams of Ontario has found that more than 70
per cent of learners participating in rural family medicine programs remain in
the local area when they develop strong community connections. ROMP has
advised that the Owen Sound-area retention rate for learners who remain or
return to practise locally is currently 93 per cent.
Brightshores Health System, as the regional Tier 1 hospital serving Grey-
Bruce, is a key clinical training location for medical residents. However, the
availability of short-term, furnished accommodation has limited the region’s
ability to accept all available learner placements. Every missed placement
represents a lost opportunity to introduce a future physician to the
community and local health-care system.
To address this barrier, a property in Owen Sound was secured to
accommodate up to four medical residents completing placements through
the ROMP. ROMP coordinates core and elective medical rotations across
Ontario and assists communities in facilitating rural clinical training
opportunities.
Over the past 24 months, 49 different doctors or future doctors have been
housed in this property, and their stays have ranged from 4 weeks to 14
weeks.
Recently, Brightshores Health System has celebrated the hiring of 14 new
doctors (see news release). This is wonderful news for primary healthcare in
the region. Many of the new doctors stayed in the area and worked part-time
Staff Report CR-26-087: Memorandum of Understanding – Housing for Medical
Students (Rural Ontario Medical Program)
before making the decision to establish their careers here. If this partnership
is extended, the hope is that more future physicians can have access to the
accommodations and enjoy Owen Sound and the surrounding area.
This summer, the Province announced the opening of a new medical school
focusing on family medicine (see news release). In future years, these
medical learners are expected to be required to complete a rural rotation as
part of their training. This presents an opportunity to welcome future doctors
to the City, provided suitable accommodations are available to host them.
Analysis and Options:
Under the original arrangement, Grey County held the lease for the
accommodation and administered monthly rent payments. Provincial learner-
accommodation funding provided through ROMP covered the lease costs,
with Grey County invoicing ROMP and using the received funds to pay the
landlord. The agreement was established for a two-year term ending August
31, 2026.
As that term has now concluded, an amending agreement is required to
continue the accommodation arrangement and avoid an interruption to
resident placements in Owen Sound. The amending agreement establishes
the framework for the participating organizations to continue supporting
housing for medical residents, maintain clear administrative and financial
responsibilities, and preserve a critical recruitment tool for the Grey-Bruce
healthcare system.
Resource Alignment:
Financial Resources
The cost of the internet service provided by the City is approximately $700
per year. The additional cost of staff time to remove snow and conduct
inspections of the rental dwelling are minimal and are included in the
operating budget.
Human Resources
N/A.
Time and Scheduling
N/A.
Staff Report CR-26-087: Memorandum of Understanding – Housing for Medical
Students (Rural Ontario Medical Program)
Technology and Infrastructure
N/A.
Climate and Environmental Impacts:
There are no anticipated climate or environmental impacts.
Communication and Engagement:
This report has been posted to the City’s website with the agenda in advance
of the meeting.
Report Developed in Consultation With:
County of Grey staff
Rural Ontario Medical Program staff
Attachments:
None.
Submission approved by:
Tim Simmonds, City Manager
For more information on this report, please contact Phil Eagleson, Fire Chief at
peagleson@owensound.ca or 519-376-4440 ext. 2244.
Staff Report CR-26-087: Memorandum of Understanding – Housing for Medical
Students (Rural Ontario Medical Program)Council directs staff to bring forward a by-law authorising the Mayor and Clerk to execute a Limiting Distance Agreement for the six-storey mixed-use development at 1043 and 1057 3rd Avenue East. This agreement establishes a protected six-metre area south of the building on lands known as 320 10th Street East, restricting future construction to maintain emergency access and comply with Ontario Building Code requirements regarding unprotected openings. The document notes that registration on title will follow execution, binding successors and assigns while providing indemnification protection for the City.
City Council directs staff to bring forward a by-law authorizing the Mayor and Clerk to execute a Limiting Distance Agreement for the six-storey mixed-use development at 1043 and 1057 3rd Avenue East. This agreement establishes a protected six-metre area south of the building on lands known as 320 10th Street East, restricting future construction to maintain emergency access and comply with Ontario Building Code requirements regarding unprotected openings. The document notes that registration on title will follow execution, binding successors and assigns while providing indemnification protection for the City.
Agenda item 11.e: Report CS-26-080 from the Manager of Planning and Heritage Re: Limiting Distance Agreement - 1043 and 1057 3rd Avenue East - St. Clare Place
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Attachment: Limiting Distance Agreement - 1043 and 1057 3rd Avenue East - St. Clare Place - CS-26-080.pdf
Source: https://helpos.ca/attachments/3ed0d457a8e5d938ed93770e43868f4ed322cd41031ad43ccf84140cac32381c/11-e-1-limiting-distance-agreement-1043-and-1057-3rd-avenue-east-st-clare-place-cs-26-080-pdf.pdf
Staff Report
Report To: City Council
Report From: Jacklyn Iezzi, Manager of Planning & Heritage
Meeting Date: September 14, 2026
Report Code: CS-26-080
Subject: Limiting Distance Agreement – 1043 and 1057 3rd Avenue
East – St. Clare Place
Recommendations:
THAT in consideration of Staff Report CS-26-080 respecting a Limiting
Distance Agreement between the owners of 1043 and 1057 3rd Avenue East,
the owners of 320 10th Street East, and the City of Owen Sound, City Council
directs staff to bring forward a by-law to authorize the Mayor and Clerk to
execute the Limiting Distance Agreement as outlined in the report.
Highlights:
In May of 2023, City Council set the policy context for the
development of 1043 and 1057 3rd Avenue East for a six-storey
mixed use development with 40 affordable rental units, together
with a commercial space on the ground floor, through the approval
of Zoning By-law Amendment No. 46. ZBA 46 had the effect of
providing, among other matters, a 0-metre interior side yard
setback of the proposed building on the southern lot line.
The development received conditional site plan approval on
November 8, 2023 (City File No. ST2023-003).
Conditions of site plan approval require, among other matters, that
fire dampers be installed on all south facing windows or, that a
Limiting Distance Agreement be executed between the owner of
1043 and 1057 3rd Avenue East, the owner of 320 10th Street East,
Staff Report CS-26-080: Limiting Distance Agreement – 1043 and 1057 3rd Avenue
East – St. Clare Place
and the City, in accordance with the requirements of the Ontario
Building Code (OBC).
The applicant’s solicitor has prepared the required Limiting Distance
Agreement.
It is recommended that City Council execute the agreement and
direct staff to register it on title of the properties, as required by
the OBC.
Vision 2050 - Strategic Plan Alignment:
Strategic Plan Priority: The recommendation contributes to core service
delivery or a corporate initiative that enables service delivery for one or more
strategic priorities.
Previous Report/Authority:
Report CS-23-064 – Recommendation Report – ZBA No. 46 – 1043 and 1057
3rd Avenue East (St. Clare Place)
Report DA-23-005 – Site Plan Approval for 1043 and 1057 3rd Avenue East
Background:
On May 29, 2023, City Council approved a Zoning By-law Amendment (ZBA
No. 46) by Lutheran Outreach Ministries to facilitate the development of
lands municipally known as 1043 and 1057 3rd Avenue East for a six-storey
mixed use development with 40 affordable rental units, together with a
commercial space on the ground floor. The subject lands are located on the
east side of 3rd Avenue East, approximately 108 metres north of the
intersection at 10th Street East, within the City’s River District.
ZBA 46 had the effect of providing, among other matters, a 0-metre interior
side yard setback of the proposed building on the southern lot line.
On November 8, 2023, conditional site plan approval (City File No. ST2023-
003) was granted for the development. The approved site plan has been
attached to the report. As shown, the proposed building is located with a 0-
metre interior side yard setback on the southern side, as established through
ZBA No. 46. The southern façade of the building is proposed to have window
openings.
Staff Report CS-26-080: Limiting Distance Agreement – 1043 and 1057 3rd Avenue
East – St. Clare Place
Due to the proximity of the building to the southern interior side lot line
together with the proposed window openings on the south façade, the
Ontario Building Code (OBC) would require that 100 per cent of the openings
be protected by means of a closure such as fire dampers or fire rated
glazing. Alternatively, Article 3.2.3.1 of the OBC allows the property owners
and the City to enter into a Limiting Distance Agreement to allow for the
limiting distance to be measured to an imaginary line on the adjacent
property for the purpose of determining the allowable unprotected openings,
instead of the property boundary line. The intent of a Limiting Distance
Agreement is to restrict any future buildings to be constructed closer to the
property boundary line than the limiting distance.
Conditions of Site Plan Approval for ST2023-001 require, among other
matters that fire dampers be installed on all south facing windows or, that a
Limiting Distance Agreement be executed between the owner of 1043 and
1057 3rd Avenue East, the owner of 320 10th Street East, and the City, in
accordance with the requirements of the OBC.
Due to the significant cost that the use of fire dampers or fire rated glazing
would add to the project, the Owner, together with their consultant and
solicitor, have prepared a Limiting Distance Agreement in fulfilment of the
conditions of site plan approval and in accordance with the OBC.
The purpose of this report is to provide context to the requirement for the
Limiting Distance Agreement so that it may be executed by Council and
registered on title of 1043 and 1057 3rd Avenue East and 320 10th Street
East, in accordance with the requirements of the OBC.
Analysis and Options:
The Limiting Distance Agreement has been drafted by the applicant’s
solicitor.
The agreement is between Lutheran Social Services (Owen Sound), Lutheran
Outreach Ministries, Owen Sound, and the City of Owen Sound. It establishes
a protected limiting-distance area between St. Francis’ Place (320 10th Street
East) and St. Clare Place (1043 and 1057 3rd Avenue East) to support the
proposed six-storey mixed use development and meet OBC requirements.
Staff Report CS-26-080: Limiting Distance Agreement – 1043 and 1057 3rd Avenue
East – St. Clare Place
The Agreement requires that the property owners must not construct
structures within the designated area and must keep it level and clear of
obstructions to maintain emergency-service access. The agreement also
establishes the applicable limiting-distance lines for future construction and
unprotected openings. Once registered on title, its obligations run with both
properties, bind successors and assigns, require City consent for
amendments, and include indemnification protection for the City.
The agreement has been reviewed by Planning and Heritage Division staff,
the Chief Building Official, and the City’s Manager of Legislative Services and
is acceptable.
The agreement provides for a limiting distance of six (6) metres, south of the
proposed six-storey apartment building and onto lands municipally known as
320 10th Street East. No buildings or structure may be constructed within
this limiting distance. This area is proposed to be used for a row of ten (10)
parking stalls, including two (2) accessible stalls and a pedestrian sidewalk in
accordance with the approved Site Plan, which is permitted by the OBC.
It is recommended that staff be directed to bring forward a by-law to have
the Mayor and Clerk execute the agreement on behalf of the City.
Following execution of the agreement, staff will proceed with registration of
the agreement on title of 1043 and 1057 3rd Avenue East and 320 10th Street
East, consistent with the terms of the agreement.
Resource Alignment:
Financial Resources
There has been no cost to the City to draft the agreement. There may be a
minor fee incurred to register the agreement on title.
Human Resources
The Planning and Heritage Division has been actively working with the
applicant to fulfill conditions of site plan approval.
Time and Scheduling
City staff will register the agreement on title of 1043 and 1057 3rd Avenue
East and 320 10th Street East, following execution of the agreement by the
Mayor and Clerk and provide a copy of the executed agreement to each
property owner.
Staff Report CS-26-080: Limiting Distance Agreement – 1043 and 1057 3rd Avenue
East – St. Clare Place
The execution of the Limiting Distance Agreement represents one of the final
matters to be addressed in accordance with the conditions of Site Plan
Approval.
Foundation-only permits have been issued by the City’s Building Division as
of August 18, 2026, to facilitate construction of the development.
Technology and Infrastructure
N/A.
Climate and Environmental Impacts:
There are no anticipated climate or environmental impacts.
Communication and Engagement:
City Planning staff have been in contact with the applicant throughout the
process of fulfilling conditions of site plan approval.
The Zoning By-law Amendment process included public notice and a public
meeting, in accordance with the requirements of the Planning Act.
Report Developed in Consultation With:
Kevin Linthorne, Chief Building Official
Kayla Hyndman, Deputy Chief Building Official
Kristen Van Alphen, Manager of Legislative Services
Attachments:
Approved Site Plan for ST2023-003
Reviewed by:
Pamela Coulter, Director of Community Services
Submission approved by:
Tim Simmonds, City Manager
For more information on this report, please contact Jacklyn Iezzi, Manager of
Planning & Heritage at planning@owensound.ca or 519-376-4440 ext. 1261.
Staff Report CS-26-080: Limiting Distance Agreement – 1043 and 1057 3rd Avenue
East – St. Clare Place
---
Attachment: Approved Site Plan for ST2023-003.pdf
Source: https://helpos.ca/attachments/417255e3c58900b51b44a8fb528c53b500abd84397f1d5a887c5f7f7792556c2/11-e-2-approved-site-plan-for-st2023-003-pdf.pdf
EXISTING CURB TO BE REMOVED
EXISTING SIDEWALK AND CURB TO BE MODIFIED
NEW CONIC CURB
CHASE BREAKER WITH 100mm CLEARANCE IN DIRECTION OF TRAVEL
LINE OF EXISTING SITE ENTRY
SHADE BREAKER REFERRED TO IN DIRECTION OF TRAVEL
ALL FEATURES ARE IN MILLIMETRES UNLESS OTHERWISE SHOWN.
SITE PLAN NOTES
1. COORDINATE EXISTING LOCATIONS OF LIGHT STANDARDS WITH SITE WORKERS, OWNERS AND CLOSE GATES.
2. PARKING LOTS ARE NOT WITHIN TRACK OF CURBLINE OR FENCE LINE MARKS.
3. CONCRETE SIDEWALK SHALL BE MINIMUM 150mm WIDE AND 100mm THICK.
4. ALL PUBLIC ROW FEATURES ARE TO BE MAINTAINED ON CONCRETE SIDEWALK, REFERRED TO IN DIRECTION OF TRAVEL.
5. ALL FEATURES ARE IN MILLIMETRES UNLESS OTHERWISE SHOWN.
PARKING LOT ILLUMINATION LEVEL
MEASUREMENT HORIZONTAL ILLUMINATION (LX) VERTICAL ILLUMINATION (LX)
AVERAGE 0.4% 2.0%
MINIMUM 0.3% 1.5%
MAXIMUM 0.6% 2.5%
UNIFORMITY RATIOS
MEASUREMENT HORIZONTAL VERTICAL
MAX MIN 0.3:1 0.1:1
AVERAGE 0.8:1 0.3:1
EXISTING SIDEWALK AND CURB TO BE MODIFIED
NEW CONIC CURB
CHASE BREAKER WITH 100mm CLEARANCE IN DIRECTION OF TRAVEL
LINE OF EXISTING SITE ENTRY
SHADE BREAKER REFERRED TO IN DIRECTION OF TRAVEL
ALL FEATURES ARE IN MILLIMETRES UNLESS OTHERWISE SHOWN.
SITE PLAN NOTES
1. COORDINATE EXISTING LOCATIONS OF LIGHT STANDARDS WITH SITE WORKERS, OWNERS AND CLOSE GATES.
2. PARKING LOTS ARE NOT WITHIN TRACK OF CURBLINE OR FENCE LINE MARKS.
3. CONCRETE SIDEWALK SHALL BE MINIMUM 150mm WIDE AND 100mm THICK.
4. ALL PUBLIC ROW FEATURES ARE TO BE MAINTAINED ON CONCRETE SIDEWALK, REFERRED TO IN DIRECTION OF TRAVEL.
5. ALL FEATURES ARE IN MILLIMETRES UNLESS OTHERWISE SHOWN.
PARKING LOT ILLUMINATION LEVEL
MEASUREMENT HORIZONTAL ILLUMINATION (LX) VERTICAL ILLUMINATION (LX)
AVERAGE 0.4% 2.0%
MINIMUM 0.3% 1.5%
MAXIMUM 0.6% 2.5%
UNIFORMITY RATIOS
MEASUREMENT HORIZONTAL VERTICAL
MAX MIN 0.3:1 0.1:1
AVERAGE 0.8:1 0.3:1
EXISTING SIDEWALK AND CURB TO BE MODIFIED
NEW CONIC CURB
CHASE BREAKER WITH 100mm CLEARANCE IN DIRECTION OF TRAVEL
LINE OF EXISTING SITE ENTRY
SHADE BREAKER REFERRED TO IN DIRECTION OF TRAVEL
ALL FEATURES ARE IN MILLIMETRES UNLESS OTHERWISE SHOWN.
SITE PLAN NOTES
1. COORDINATE EXISTING LOCATIONS OF LIGHT STANDARDS WITH SITE WORKERS, OWNERS AND CLOSE GATES.
2. PARKING LOTS ARE NOT WITHIN TRACK OF CURBLINE OR FENCE LINE MARKS.
3. CONCRETE SIDEWALK SHALL BE MINIMUM 150mm WIDE AND 100mm THICK.
4. ALL PUBLIC ROW FEATURES ARE TO BE MAINTAINED ON CONCRETE SIDEWALK, REFERRED TO IN DIRECTION OF TRAVEL.
5. ALL FEATURES ARE IN MILLIMETRES UNLESS OTHERWISE SHOWN.
PARKING LOT ILLUMINATION LEVEL
MEASUREMENT HORIZONTAL ILLUMINATION (LX) VERTICAL ILLUMINATION (LX)
AVERAGE 0.4% 2.0%
MINIMUM 0.3% 1.5%
MAXIMUM 0.6% 2.5%
UNIFORMITY RATIOS
MEASUREMENT HORIZONTAL VERTICAL
MAX MIN 0.3:1 0.1:1
AVERAGE 0.8:1 0.3:1
EXISTING SIDEWALK AND CURB TO BE MODIFIED
NEW CONIC CURB
CHASE BREAKER WITH 100mm CLEARANCE IN DIRECTION OF TRAVEL
LINE OF EXISTING SITE ENTRY
SHADE BREAKER REFERRED TO IN DIRECTION OF TRAVEL
ALL FEATURES ARE IN MILLIMETRES UNLESS OTHERWISE SHOWN.
SITE PLAN NOTES
1. COORDINATE EXISTING LOCATIONS OF LIGHT STANDARDS WITH SITE WORKERS, OWNERS AND CLOSE GATES.
2. PARKING LOTS ARE NOT WITHIN TRACK OF CURBLINE OR FENCE LINE MARKS.
3. CONCRETE SIDEWALK SHALL BE MINIMUM 150mm WIDE AND 100mm THICK.
4. ALL PUBLIC ROW FEATURES ARE TO BE MAINTAINED ON CONCRETE SIDEWALK, REFERRED TO IN DIRECTION OF TRAVEL.
5. ALL FEATURES ARE IN MILLIMETRES UNLESS OTHERWISE SHOWN.The City of Owen Sound hosts Privacy Intern Natalie Mole from January to August 2027 for $15,000 to modernize its privacy framework under new MFIPPA obligations. She utilises Vayle software and AMCTO training to develop consistent operational practices across departments. The project delivers a finalized PIA toolkit and implementation roadmap by August 2027.
The City of Owen Sound will host Natalie Mole as a Privacy Intern from January to August 2027 to modernize its privacy framework under new MFIPPA obligations. This eight-month project costs the City $15,000 and involves developing consistent operational practices across departments. The intern will utilize Vayle software and AMCTO training to create a finalized PIA toolkit and implementation roadmap by August 2027.
Agenda item 11.f: Report CR-26-086 from the Manager of Legislative Services Re: Municipal Innovation Internship Program - Privacy Intern 2027
---
Attachment: Municipal Innovation Internship Program - Privacy Intern 2027 - CR-26-086.pdf
Source: https://helpos.ca/attachments/7cd88d49fe1543e59df2b328b1c469ac377bb849811be21ceec8ff6a6edf68b6/11-f-1-municipal-innovation-internship-program-privacy-intern-2027-cr-26-086-pdf.pdf
Staff Report
Report To: City Council
Report From: Kristen Van Alphen, Manager of Legislative Services
Meeting Date: September 14, 2026
Report Code: CR-26-086
Subject: Municipal Innovation Internship Program – Privacy Intern
Recommendations:
THAT in consideration of Staff Report CR-26-086 respecting the Municipal
Innovation Internship Program – Privacy Intern 2027, City Council receives
the report for information purposes.
Highlights:
Beginning January 1, 2027, the City has new privacy obligations
under the Municipal Freedom of Information and Privacy Act.
The City has applied to the Municipal Innovation Internship
Program, hosted by AMCTO and Mitacs, to host a Privacy Intern
from January to August 2027.
The City has been paired with an intern and now needs to submit a
final proposal for funding before September 18, 2026. The
internship will be eight months and will cost the City $15,000.
The internship will allow the City to meet its new obligations by
dedicating a resource to the development of consistent, efficient,
and user-friendly operational practices across departments.
Staff Report CR-26-086: Municipal Innovation Internship Program – Privacy Intern
Vision 2050 - Strategic Plan Alignment:
Strategic Plan Priority: Fostering Mutually Beneficial & Respectful
Relationships - Establishing, reconciling, and continually nurturing
relationships that result in mutual benefit, trust and shared understanding.
The Privacy Intern supports this priority because strong privacy practices
directly build trust, transparency, and shared understanding between the
City and its stakeholders.
Previous Report/Authority:
Report CR-26-059: Bill 97 Impacts on MFIPPA Legislation
Background:
The Association of Municipal Managers, Clerks and Treasurers, and Mitacs, a
national innovation connector in Canada, offer an application-based program
that matches Ontario municipal governments with post-secondary students
in Ontario to work on innovation and/or research projects over an eight (8)-
month period.
The collaboration is designed to address gaps in innovation and/or research
while giving students invaluable exposure to life in municipal government
across Ontario. Interns work with their municipalities from January to August
2027 and receive a salary of $30,000 for their work.
The City of Owen Sound applied to this program to support the municipality
in modernizing its privacy framework in response to amendments to the
Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).
The project addresses a key municipal challenge: translating legislative
change into consistent, efficient, and user-friendly operational practices
across departments.
The program matches each successful municipality with a student applicant.
The City of Owen Sound has been matched with Natalie Mole, a former By-
law Enforcement Summer Student at the City, who is eager to help deliver
implementation-ready tools such as process maps, RACI matrices and
privacy review frameworks, as well as a corporate roadmap for continuous
improvement.
Staff Report CR-26-086: Municipal Innovation Internship Program – Privacy Intern
After matching, the municipality and student must submit a final proposal
package to confirm the project and access funding. This application is due
September 18, 2026. If the application is approved, Mitacs will pay $15,000
toward the intern’s salary, and the City will provide the remaining $15,000.
Analysis and Options:
The City will be advised later this fall if we have made it through the last
stage of the application process.
The following is a breakdown of the work to be completed:
January–February: Project initiation and research.
The intern will review MFIPPA amendments, assess existing
municipal privacy practices, and develop a detailed work plan and
Privacy Impact Assessment (“PIA”) research framework.
March–April: Current state assessment and engagement.
The intern will map existing workflows involving personal
information, audit current privacy risk practices, and consult with
key departments to identify gaps and operational needs.
May–June: Framework and tool development.
The intern will design a draft corporate-wide PIA framework,
including triggers and governance, and develop standardized
procedures, workflows, and guidance aligned with privacy-by-
design principles.
July: Validation and refinement.
The intern will pilot draft tools and processes, test them against
service scenarios, and refine them based on staff feedback.
August: Finalization and knowledge transfer.
The intern will deliver a final report, finalized PIA toolkit,
implementation roadmap, and presentations to support
organizational adoption.
Resource Alignment:
Financial Resources
The total cost to the City will be half the intern’s salary ($15,000). The 2027
staff-prepared budget will reflect the City’s program cost.
Staff Report CR-26-086: Municipal Innovation Internship Program – Privacy Intern
Human Resources
Adding a Privacy Intern will allow the City to meet new legislative obligations
related to privacy that come into effect on January 1, 2027. It will also give
the new Records, Access, and Privacy Coordinator time to address the
increasing number of Freedom of Information requests while adopting new
privacy processes. Hosting Natalie Mole as the Privacy Intern also provides
an opportunity to continue a positive relationship with an engaged student
who is familiar with the City’s operations and has demonstrated a strong
interest in municipal administration.
Time and Scheduling
The project timeline is included in the Analysis section of this report. Because
the Privacy Intern is an additional resource, staff believe that the workplan is
feasible.
The project will alleviate workload pressures on the Records, Access, and
Privacy Coordinator and allow them to focus on time-sensitive requests for
information while developing privacy protocols.
Technology and Infrastructure
The intern will require a workstation, computer, and City email address. They
will work with the City’s records and divisional staff to understand how
personal, confidential, and sensitive information is collected, stored,
accessed, disclosed, and disposed of. The intern will have access to Vayle, a
Canadian platform that manages freedom of information requests for the City
of Owen Sound and has developed a Privacy Impact Assessment module the
City will begin using in 2027. Additionally, the intern will have access to
AMCTO training on the upcoming legislative changes.
Climate and Environmental Impacts:
No climate or environmental impacts are anticipated.
Communication and Engagement:
Staff members on the City’s Privacy Team have been made aware of the
potential internship. This report provides public notice. A report to the next
Council will be provided before the end of the year confirming if the project is
moving ahead.
Staff Report CR-26-086: Municipal Innovation Internship Program – Privacy Intern
Report Developed in Consultation With:
City Clerk, Director of Corporate Services
Attachments:
None.
Reviewed by:
Briana Bloomfield, City Clerk
Kate Allan, Director of Corporate Services
Submission approved by:
Tim Simmonds, City Manager
For more information on this report, please contact Kristen Van Alphen,
Manager of Legislative Services at kvanalphen@owensound.ca or 519-376-
4440 ext. 1228.
Staff Report CR-26-086: Municipal Innovation Internship Program – Privacy InternCouncil directs staff to bring forward a by-law executing a Bus Stop Agreement with Grey County for the reactivated transit route connecting Owen Sound, Georgian Bluffs, Shallow Lake, Hepworth, and Wiarton via three weekday trips.
Council directs staff to bring forward a by-law to execute the Bus Stop Agreement with Grey County for the reactivated Owen Sound to Wiarton transit route. The service connects Owen Sound with stops in Georgian Bluffs, Shallow Lake, Hepworth, and Wiarton via three weekday trips departing from the Owen Sound Transit Terminal. This agreement supports the City's strategic plan priority of facilitating sustainable transportation options and creating community connectivity.
Agenda item 11.g: Report OP-26-043 from the Supervisor of Environmental Services Re: Grey County Transit Bus Stop Agreement
---
Attachment: Grey County Transit Bus Stop Agreement - OP-26-043.pdf
Source: https://helpos.ca/attachments/14dbec8f59babfcfb106c678d1a8b42c9b07256fcedacb0b2e6e29f1a8438c93/11-g-1-grey-county-transit-bus-stop-agreement-op-26-043-pdf.pdf
Staff Report
Report To: City Council
Report From: Heidi Jennen, Supervisor of Environmental Services
Meeting Date: September 14, 2026
Report Code: OP-26-043
Subject: Grey County Transit Bus Stop Agreement
Recommendations:
THAT in consideration of Staff Report OP-26-043 respecting an agreement
with the County of Grey for a transit bus stop at the Owen Sound Transit
Terminal, City Council directs staff to bring forward a by-law to execute the
Bus Stop Agreement with the County of Grey.
Highlights:
The County reactivated the Owen Sound to Wiarton transit route on
September 1, 2026.
The Owen Sound to Wiarton service will connect Owen Sound with
stops in Georgian Bluffs, Shallow Lake, Hepworth, and Wiarton.
The reactivated service will provide three weekday trips between Owen
Sound and Wiarton.
Vision 2050 - Strategic Plan Alignment:
Strategic Plan Priority: A City that Moves – Facilitating sustainable
transportation options and creating community connectivity.
Previous Report/Authority:
OP-23-004 – Grey County Bus Stop Agreement
OP-20-034 – Grey County Bus Stop Agreement – Use of Transit Bus Stops
(pages 111-120)
Staff Report OP-26-043: Grey County Transit Bus Stop Agreement
Background:
As part of its Regional Transit Study and ongoing regional transportation
initiatives, Grey County reactivated transit service between Owen Sound and
Wiarton on September 1, 2026. The service operates Monday to Friday as
Grey Transit Route (GTR) Route 5, connecting Owen Sound, Georgian Bluffs,
and Wiarton, with service departing from the Owen Sound Transit Terminal.
The Route 5 schedule includes stops at:
Owen Sound Transit Terminal – 1020 3rd Avenue East, Owen
Sound;
No Frills Georgian Bluffs – 1020 10th Street West, Owen Sound;
Allan's General Store – 337 Princess Street, Shallow Lake;
Hepworth Visitor Centre – 465 Bruce Street, Hepworth;
Foodland Wiarton – 425 Berford Street, Wiarton; and
Louisa Street – 563 Louisa Street, Wiarton.
The service provides three northbound departures from the Owen Sound
Transit Terminal each weekday at 6:00 a.m., 11:15 a.m., and 8:00 p.m.
Corresponding southbound trips arrive at the Owen Sound Transit Terminal
at 7:21 a.m., 12:36 p.m., and 9:21 p.m.
Analysis and Options:
On August 18, 2026, Grey County provided the City with a Bus Stop
Agreement for the use of the Owen Sound Transit Terminal in support of the
reactivated Owen Sound to Wiarton service.
The Agreement is effective September 1, 2026, and continues until June 30,
2027. Either party may terminate the Agreement by providing a minimum of
60 days' written notice.
As the City received the Agreement on August 18 and there was no
scheduled Council meeting before the September 1 commencement of the
new service, there was insufficient time to obtain formal Council approval
before the service launch. To ensure the service could proceed as scheduled,
the City Manager approved the County’s interim use of the Transit Terminal
effective September 1.
This report is being brought forward to obtain Council's formal approval of
the Agreement and authorization for the Mayor and Clerk to execute the
Agreement on behalf of the City.
Staff Report OP-26-043: Grey County Transit Bus Stop Agreement
The reactivation of the Owen Sound to Wiarton route provides an additional
regional transportation connection from the Owen Sound Transit Terminal,
serving communities and destinations in Georgian Bluffs, Shallow Lake,
Hepworth, and Wiarton. The service also provides opportunities for
passengers using the regional route to connect with the City's local transit
system at the Transit Terminal.
Resource Alignment:
Financial Resources
There are no fees or charges the City or the County will incur as per the
Agreement. City staff will not be responsible for handling cash or fares for
GTR services.
Human Resources
N/A.
Time and Scheduling
N/A.
Technology and Infrastructure
N/A.
Climate and Environmental Impacts:
The recommendation supports both the City's Corporate Climate Change
Adaptation Plan and the City's Climate Mitigation Plan.
Communication and Engagement:
Grey County is responsible for maintaining current information regarding the
regional transit service and schedule.
Information about the Owen Sound to Wiarton service will also be available
on the Intercommunity Transit section of the GOST webpage, along with
information on other intercommunity transit services, under GTR Transit.
Report Developed in Consultation With:
N/A
Staff Report OP-26-043: Grey County Transit Bus Stop Agreement
Attachments:
None.
Reviewed by:
Mason Bellamy, Manager of Public Works and Engineering
Michelle Palmer, Interim Director of Public Works and Engineering
Submission approved by:
Tim Simmonds, City Manager
For more information on this report, please contact Heidi Jennen, Supervisor
of Environmental Services at hjennen@owensound.ca or 519-376-4440 ext.
3223.
Staff Report OP-26-043: Grey County Transit Bus Stop AgreementThe Grey Sauble Conservation Authority Board approved the 2027 Draft Budget for distribution to municipalities and designated Clinton Stredwick, Nicole McArthur, and Kameron Arnold as Provincial Offences Officers. Staff deferred the Eugenia Falls cenotaph signage and Inglis Falls parking resurfacing due to upcoming consolidation, while redirecting resources to Memorial Forest properties. The Board received updates on the Conservation Authority Association transition, noting Don Goodyear's appointment as Project Executive for Lake Huron RCA, and addressed community concerns regarding unsafe structures at Arran Lake and unauthorized picnic tables at Shallow Lake. Council directed staff to report only on identified items and scheduled the next full authority meeting for Wednesday, August 26, 2026.
The Grey Sauble Conservation Authority Board approved the 2027 Draft Budget for distribution to municipalities and designated Clinton Stredwick, Nicole McArthur, and Kameron Arnold as Provincial Offences Officers. Staff deferred the Eugenia Falls cenotaph signage and Inglis Falls parking resurfacing due to upcoming consolidation, while redirecting resources to Memorial Forest properties. The Board received updates on the Conservation Authority Association transition, noting Don Goodyear's appointment as Project Executive for Lake Huron RCA, and addressed community concerns regarding unsafe structures at Arran Lake and unauthorized picnic tables at Shallow Lake.
Council directed staff to report only on identified items and scheduled the next full authority meeting for Wednesday, August 26, 2026.
Agenda item 11.h: Minutes of Boards and Committees for Receipt Re: Grey Sauble Conservation Authority Board meeting held on July 22, 2026
---
Attachment: 2026-07-22 - GSCA Board Minutes.pdf
Source: https://helpos.ca/attachments/5da231eb0ae1c8f3402b99925cd0582b216c74bd311d70f56b9591e0d6cbc540/11-h-1-2026-07-22-gsca-board-minutes-pdf.pdf
Protect.
Respect.
Connect.
GREY SAUBLE CONSERVATION AUTHORITY
MINUTES
Full Authority Board of Directors
Wednesday, July 22, 2026, at 1:15 p.m.
The Grey Sauble Conservation Authority (GSCA) Board of Directors’ meeting was held in a hybrid
format of in-person at the Grey Sauble Conservation Authority Administrative Office and virtually via
the meeting application, WebEx.
1. Call to Order
Chair Scott Greig called the meeting to order at 1:16 p.m., welcomed all those present in person and
virtually and provided a land acknowledgment.
Directors Present In-Person: Chair Scott Greig, Vice Chair Jennifer Shaw, Robert Uhrig, Tobin Day,
Rick Winters, Tony Bell, Scott Mackey, Caleb Hull
Directors Present Virtually: Jon Farmer
Regrets: Alex Maxwell, Nadia Dubyk
Staff Present: CAO, Tim Lanthier; Administrative Assistant, Valerie Coleman; Manager of Information
Services, Gloria Dangerfield; Manager of Finance and Human Resources Services, Alison Armstrong;
Intermediate Planner, Nicole McArthur; Field Assistant, Kameron Arnold
2. Disclosure of Pecuniary Interest
The Directors were reminded to disclose any pecuniary interest that may arise during the course of
the meeting.
3. Call for Additional Agenda Items
Nothing at this time.
4. Adoption of Agenda
Motion No.: Moved By: Rick Winters
FA-26-067 Seconded By: Tony Bell
THAT the Grey Sauble Conservation Authority Board of Directors approve the agenda of
July 22, 2026.
Carried
5. Approval of Minutes
Motion No.: Moved By: Scott Mackey
FA-26-068 Seconded By: Jennifer Shaw
THAT the Grey Sauble Conservation Authority Board of Directors approve the Full Authority
minutes of June 24, 2026.
Carried
6. Business Out of Minutes
None at this time.
7. Consent Agenda
Chair Greig pulled the receipts and expense item
Motion No.: Moved By: Robert Uhrig
FA-26-069 Seconded By: Jon Farmer
THAT in consideration of the Consent Agenda Items listed on the July 22, 2026, agenda, the
Grey Sauble Conservation Authority Board of Directors receives the following items: (i) a.
Environmental Planning – Section 28 Permits – June 2026; b. Conservation Authority
Screening Guide; (ii) Administration – Receipts & Expenses – June 2026; (iii) Recent Media
Articles.
Carried
8. Business Items
i. Administration
a. 2027 Draft Budget
CAO Tim Lanthier spoke with regards to the drafted 2027 Budget. It was noted that the Cost-of-
Living Adjustment (COLA) was calculated as per the Board’s resolution.
Mr. Lanthier noted that due to the province’s directive to have the 2027 budget approved prior to
December of 2026, the budget must be circulated early enough as to not interfere with the upcoming
municipal election.
Mr. Lanthier noted that he has made arrangements to speak with all Member Municipal Councils.
Additionally, Mr. Lanthier reached out to senior staff from those Member Municipalities that had
previously expressed interest in discussing the budget earlier. No further action was requested.
Vice Chair Shaw asked with regard to the Conservation Ontario Levy and where it is reflected in the
budget. Mr. Lanthier responded that it is added to the Administration budget under “other”. Vice
Chair Shaw followed up with a question regarding the Volunteer Program and which department is
responsible for it. Mr. Lanthier responded that the volunteer program is budgeted under the
Administration and Communication’s budgets.
Chair Greig asked to expand on parking revenues and what is the basis for the revenue budgeted.
Mr. Lanthier responded that staff estimate a conservative revenue target based off previous years’
revenues.
Motion No.: Moved By: Robert Uhrig
FA-26-070 Seconded By: Jon Farmer
WHEREAS GSCA Staff have prepared the 2027 Draft Budget for the Board of Directors’
consideration,
AND WHEREAS the Conservation Authorities Act requires that this Draft Budget be
circulated to participating municipalities for a minimum 30-day commenting period,
THAT the Grey Sauble Conservation Authority Board of Directors receive the 2027 Draft
Budget,
AND THAT Staff be directed to distribute the 2027 Draft Budget and Budget Companion
to participating municipalities for the minimum 30-day review period.
AND THAT Staff bring a report before the Board of Directors at the September 2026 meeting
of the Board for final review and approval of the 2027 Budget.
Carried
b. 2026 Workplan Report Back
CAO Lanthier spoke to the progress that staff have made on the 2026 workplan thus far, with 35% of
tasks completed and an additional 47% on track.
Mr. Lanthier spoke to two items to be deferred. The Eugenia Falls cenotaph historical signage is
proposed to be deferred to when the lead staff is back from leave. The Inglis Falls parking area
resurfacing and expansion has been deferred to the 2027 Workplan as it was included in the 2027
budget, not the 2026 budget
Mr. Lanthier spoke to the two items that staff are recommending be deferred. Staff time and
resources for the historical signage planned for the Eugenia Cenotaph is being redirected to Memorial
Forest signage. It was noted that there is a more immediate need at the Memorial Forest properties.
Additionally, Mr. Lanthier noted that the Inglis Parking Expansion and Resurfacing project was
intended to be budgeted for and completed in 2027 not 2026.
In light of the upcoming consolidation, it was recommended to pause work on several items.
• Identification of additional resource needs to address any workload pressures.
• Completion of the GSCA Records Retention Policy
• Strategic Plan viewer for the 10-year horizon.
• Board Performance Standard update to the Administration By-Law
• Formal Asset Management Plan funding model
It was noted that the consolidation makes these items unnecessary and/or a duplication of efforts.
Member Uhrig asked if there is value in all six CAs bringing completed policy and procedure
documents to the table in the hopes that they can bring the best ideas to the table. Mr. Lanthier
responded that items such as the Records Retention Policy was a collaborative effort with several
other CAs including Lake Simcoe CA.
Member Mackey asked in regard to the GSCA Ash Management Plan and what work has been done
towards managing ash on CA properties.
Mr. Lanthier noted that GSCA has incorporated ash management in both Forestry marking practices
and under Lands operations. Additionally, Staff are working on a proposal that would see areas
tendered for harvest ash trees specifically, thereby reducing the overhead costs of contracting a
forestry company to remove the ash trees.
Vice Chair Shaw asked with regard to volunteer tasks and which departments would be involved. Mr.
Lanthier responded that much of the volunteer management falls under Education, Communications,
and Operations.
Vice Chair Shaw asked with regard to Tara flood models, would this information be made public or
only used in-house. Mr. Lanthier responded that these models would feed into the floodplain
mapping and would not necessarily be available to the public, though the floodplain mapping would
be.
Mr. Lanthier spoke to the Technical Guidelines that have been released by the province for review,
noting that in-land lake and river guidelines have been released, the shoreline guidelines are
expected soon.
Member Uhrig asked with regard to fire management or prevention on CA properties. Mr. Lanthier
noted that GSCA does not have the Boreal Forest that northern Ontario is made up of; however, it
was noted that GSCA’s responsible forestry practices help to reduce chances of large-scale forest
fires.
Member Day asked if there are tasks in the workplan that may be at risk of being lost after the
consolidation. Mr. Lanthier responded that Category 1 programs and services are mandatory and are
not at risk. And added that while Category 3, non-mandated programs and services, may be at risk,
many of the other CAs also have many of these programs in place at present. Overall, Mr. Lanthier
felt that these programs align well with GSCA’s partners and the risk losing these programs and
services is low.
Motion No.: Moved By: Scott Mackey
FA-26-071 Seconded By: Caleb Hull
WHEREAS the Board of Directors has approved the 2026 Strategic Workplan for the
operations of the Authority;
THAT the Grey Sauble Conservation Authority Board of
Directors receive this second quarter update as information and approve any noted timeline
amendments.
Carried
c. Provincial Offences Officer Designation
CAO Lanthier spoke to the designation of Provincial Offences Officers by the Board and gave an
overview of what these staff do and are responsible for. It was noted that three staff members have
recently completed their training and are being recommended to be appointed by the Board: Clinton
Stredwick, Nicole McArthur, and Kameron Arnold.
Member Mackey asked if violations are mainly complaint driven or are staff actively seeking out
violations. Mr. Lanthier noted that violations are mainly complaint driven; however, it was noted that
staff have the latitude to look into issues should they come across them in the course of their day to
day operations.
Motion No.: Moved By: Tony Bell
FA-26-072 Seconded By: Tobin Day
WHEREAS Grey Sauble Conservation Authority must monitor compliance with the
Conservation Authorities Act and, where appropriate, enforce the provisions of that Act,
AND WHEREAS staff have completed the appropriate Provincial Offences Officer training,
THAT Nicole McArthur and Clinton Stredwick be designated as Provincial Offences
Officers to enforce the provisions of Section 28 of the Conservation Authorities Act and any
related regulations.
AND THAT Kameron Arnold be designated as a Provincial Offences Officer to enforce the
provisions of Section 29 of the Conservation Authorities Act and any related regulations.
Carried
d. CAA Update
CAO, Tim Lanthier spoke to recent updates. It was noted that there had been a Direction from the
Ministers regarding CA budgets and the requirement to have them completed and approved by the
end of December.
Mr. Lanthier and Vice Chair Shaw attended a pre-transition committee meeting on July 6th at
Nottawasaga Valley CA’s office.
The Ministry has announced the Project Executive appointments. Don Goodyear, currently at Lake
Simcoe Region CA, has been appointed as the Project Executive and future CAO of the Lake Huron
RCA.
The first official Transition Committee meeting will be held on August 6th at the Ausable Bayfield CA
office.
Member Farmer asked if there was cause to be concerned that the Project Executive had been out of
Lake Simcoe and if smaller communities through the regional watershed would lose their voice. Mr.
Lanthier responded that he does not have any specific concerns, especially in light of the groundwork
that the pre-transition group had done in creating a guiding charter for the transition process.
Vice Chair Shaw asked if there have been any conversations with Bruce County regarding future
budgeting, noting the recent article regarding Grey County staff’s budget estimate for 2028. Mr.
Lanthier responded that he had not heard anything specific; however, noted that it has become
apparent that the Province may not be keeping upper tier municipalities as informed as the lower tier
and conservation authorities.
9. New Business
Nothing at this time.
10. CAO’s Report
CAO Lanthier updated the Board on several items.
Mr. Lanthier reported that he has held several meetings with local community partners and
stakeholder groups regarding the Arboretum Trail project and noted that there has been a lot of
interest and support from these groups. Staff will be applying for a Community Foundation Grey
Bruce grant.
Mr. Lanthier spoke to some concerns raised over the dock and pavilion structures at the Arran Lake
property. It was noted that both structures have been removed due to their unsafe condition. A
decision has not yet been made to replace the dock structure. Staff have set a meeting to discuss
with the local community this evening.
Mr. Lanthier spoke to concern raised by members of the Shallow Lake community regarding picnic
tables that had been left at GSCA’s shallow lake property and removed by staff. It was noted that the
individual who left the tables there did not have permission from GSCA. Staff have made
arrangements to have two new GSCA tables installed at the property.
It was stressed that should the public like to donate to GSCA they are encouraged to reach out to
staff.
Member Mackey asked what liabilities the CA may experience with continue to provide the dock at
Arran Lake. Mr. Lanthier responded that there are liabilities but noted that the CA has assumed the
liability for a long time.
Mr. Lanthier noted John Bittorf’s retirement event on July 24th and the Glen Property Ribbon Cutting
on August 27th.
11. Chair’s Report
Chair Greig had nothing to report.
12. Other Business
Nothing at this time.
13. Resolution to Move into Closed Session
Motion No.: Moved By: Rick Winters
FA-26-073 Seconded By: Tobin Day
THAT the Grey Sauble Conservation Authority Board of Directors proceed into closed
session at 2:18 pm to discuss matters related to the following:
i. Minutes of the Closed Session of the Regular Board of Directors Meeting held on May
27, 2026; and,
ii. 2026 CAO Mid-Year Performance Check-In - closed as it relates to personal matters
about an identifiable individual including Authority Directors or Authority employees.
(GSCA Administrative By-Law, Section 4 (xvii)(b)).
AND FURTHER THAT CAO, Tim Lanthier and Administrative Assistant, Valerie Coleman will
be present.
Carried
14. Resolution Approving the Closed Session Minutes – May 27, 2026
Motion No.: Moved By: Rick Winters
FA-26-074 Seconded By: Robert Uhrig
THAT the Grey Sauble Conservation Authority Board of Directors approve the May 27, 2026,
Closed Session minutes as presented in the closed session agenda.
Carried
15. Reporting Out of Closed
Members gave direction to staff on items that were identified and nothing else.
16. Next Full Authority Meeting
Wednesday August 26, 2026
17. Adjournment
The meeting was adjourned at 2:59 p.m.
Scott Greig, Chair Valerie Coleman
Administrative AssistantThe River District Board of Management received verbal reports detailing police patrol hours, a new tourism ambassador programme, and updates to the events team's placemaking initiatives featuring a mobile food truck and Dining on the Boardwalk event.
The River District Board of Management received verbal reports regarding police patrol hours, a new tourism ambassador program, and updates to the events team's placemaking initiatives including a mobile food truck and Dining on the Boardwalk event. Staff presented an action plan update focusing on refining strategic objectives under four pillars while planning a public engagement session for July 29, 2026. The board also received information on business licenses issued to local vendors such as Maggas Sleep and Papa John's Pizza.
Agenda item 11.i: Minutes of Boards and Committees for Receipt Re: River District Board of Management meeting held on July 8, 2026
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Attachment: 2026-07-08 - River District Board Minutes.pdf
Source: https://helpos.ca/attachments/f5341c83b7bbebf6c80c08522a71288c8f89f4b4c2bee668284605f1992228d7/11-i-1-2026-07-08-river-district-board-minutes-pdf.pdf
Minutes
River District Board of Management
July 8, 2026, 5:30 p.m.
City Hall - 808 2nd Avenue East - Council Chambers
MEMBERS PRESENT: Chair Dave Parsons
Member Maegan Cookson
Councillor Travis Dodd (via video)
Member Tim Dwyer
Member Adrienne Robinson
Member Jen Smith
MEMBERS ABSENT: Vice Chair Richard Thomas
Member Kathy Hannen
Member Olivia Legate
STAFF PRESENT: Pam Coulter, Director of Community Services
Viveca Gravel, River District Coordinator
Constable James Giles, Owen Sound Police Service
Staci Landry, Deputy Clerk
_____________________________________________________________________
1. CALL TO ORDER
Chair Parsons called the meeting to order at 5:30 p.m.
2. CALL FOR ADDITIONAL BUSINESS
There was no additional business.
3. DECLARATIONS OF INTEREST
There were no declarations of interest.
4. CONFIRMATION OF MINUTES
4.a Minutes of the River District Board of Management meeting held on May 13,
RD-260708-001
Moved by Member Dwyer
"THAT the minutes of the River District Board of Management meeting held
on May 13, 2026 be approved as printed."
Carried.
5. DEPUTATIONS AND PRESENTATIONS
5.a Presentation from the River District Election Manager Re: River District Board of
Management Election 2026
The River District Election Manager provided a PowerPoint presentation outlining
the process for the 2026 River District Board of Management election, which will
be held on November 9, 2026.
6. PUBLIC FORUM
There were no questions or comments from the public.
7. CORRESPONDENCE RECEIVED FOR WHICH DIRECTION IS REQUIRED
There were no correspondence items presented for consideration.
8. REPORTS
8.a Verbal Report from the Owen Sound Police Service Re: Police Update
Constable James Giles reported that the Owen Sound Police Service (OSPS)
completed 138 hours of foot patrol in the River District in May and 121 hours of
foot patrol and 30 hours of bike patrol in June.
RD-260708-002
Moved by Member Dwyer
"THAT in consideration of the Verbal Report provided July 8, 2026, from
Constable Giles respecting a Police Update, the River District Board of
Management receives the Verbal Report for information purposes."
Carried.
8.b Verbal Report from the River District Coordinator Re: Ambassador Program
Update
The River District Coordinator advised that the Locals Love It Here Tourism
Ambassador Program will be launching soon. The program will invite businesses
that are passionate about the community to participate as Tourism Ambassadors
by welcoming visitors into their establishments and sharing information about the
attractions, amenities, and experiences available throughout the River District
and the City. The River District Coordinator noted that participating businesses
will serve as knowledgeable points of contact for visitors seeking local
information, while also benefiting from increased foot traffic and enhanced
visibility.
RD-260708-003
Moved by Member Cookson
"THAT in consideration of the Verbal Report provided July 8, 2026, from the
River District Coordinator respecting an Ambassador Program Update, the
River District Board of Management receives the Verbal Report for
information purposes."
Carried.
8.c Verbal Report from Member Legate Re: Events and Activations Team Update
Member Dwyer reported that the Events and Activations Team continues to make
progress on several placemaking initiatives, including the approved mobile food
truck at the Farmers' Market, which is now moving through agreement and
insurance requirements. Planning is underway for the Dining on the Boardwalk
event, tentatively scheduled for late summer, as well as the Art Cures Banner
Project, fall art installation, downtown photo opportunity project, and recently
installed window directional signage. The Team has also developed a business
postcard campaign and a weekly social media events calendar to promote River
District events.
In response to a question from the Board, Member Dwyer advised that the Dining
on the Boardwalk event will feature a pre-sold, fixed-menu dining experience
showcasing courses from multiple River District vendors, with tickets expected to
be sold through Eventbrite.
RD-260708-004
Moved by Member Robinson
"THAT in consideration of the Verbal Report provided July 8, 2026, from
Member Dwyer respecting the Events and Activations Team Update, the
River District Board of Management receives the Verbal Report for
information purposes."
Carried.
8.d Verbal Report from the Board Treasurer Re: Board Finances
Chair Parsons advised that the total balance of all accounts is $172,614.89.
There is $6,804.35 in the gift certificate account, $8,574.52 in the operating
account, and $157,236.02 in the trust savings account.
RD-260708-005
Moved by Member Smith
"THAT in consideration of the Verbal Report provided July 8, 2026, from
Chair Parsons respecting Board Finances, the River District Board of
Management receives the Verbal Report for information purposes."
Carried.
8.e Report CS-26-061 from the Director of Community Services and River District
Coordinator Re: River District Action Plan Update - Board Update and Input
The Director of Community Services and the River District Coordinator provided
an overview of the report through a PowerPoint presentation.
Councillor Dodd left the meeting.
Board members left their seats to provide input on the current actions and
potential new actions to achieve the strategic objectives under each of the four
pillars of the River District Action Plan.
The Director advised that a public engagement session for River District
businesses and members will be held on July 29, 2026, at 5:30 p.m. at Parkwood
Restaurant, with invitations to be distributed shortly.
In response to questions from the Board, the Director advised that feedback
received through the engagement process can be made public, where
appropriate, in collaboration with the City's Communications Team. The Director
also noted that staff considered undertaking a complete redevelopment of the
River District Action Plan but determined that the existing framework remains
effective. The current update will build on the existing four pillars and focus on
refining the strategic objectives and associated actions for Board consideration.
RD-260708-006
Moved by Member Robinson
"THAT in consideration of Staff Report CS-26-061 respecting an update to
the River District Action Plan, the River District Board of Management
receives the report for information purposes."
Carried.
9. MATTERS POSTPONED
There were no matters postponed.
10. MOTIONS FOR WHICH NOTICE WAS PREVIOUSLY GIVEN
There were no motions for which notice was previously given.
11. CORRESPONDENCE PROVIDED FOR INFORMATION
11.a Report CM-26-021 from the City Manager Re: Fostering a Vibrant River District -
Report III
The River District Coordinator provided an overview of the report.
11.b Correspondence from the Clerk, County of Prince Edward Re: Vacant
Commercial Storefront Tax
11.c Final approvals issued for the following Business Licences:
Maggas Sleep Toronto-Owen Sound, a CPAP therapy provider located at
945 3rd Avenue East
Expedia Cruises Owen Sound, a travel agency located at 843 2nd Avenue
East
Platinum Taxi, a taxi company located at 945 3rd Avenue East, Unit 25
Papa John's Pizza, a take-out restaurant located at 1023 2nd Avenue
East
Tree House Children's Clothing, a children's clothing store has relocated
to 834 2nd Avenue East
Annual Hawker and Peddler Licence issued to The Owen Sound & District
Vendors Association for Owen Sound Farmers' Market fundraising events
at 88 8th Street East
RD-260708-007
Moved by Member Smith
"THAT in consideration of correspondence provided for information
purposes listed on the July 8, 2026 River District Board of Management
(RDBM) agenda, the RDBM receives items 11.a to 11.c for information
purposes."
Carried.
12. DISCUSSION OF ADDITIONAL BUSINESS
There was no additional business.
13. NOTICES OF MOTION
There were no notices of motion.
14. ADJOURNMENT
The business contained on the agenda having been completed, Chair Parsons
adjourned the meeting at 6:38 p.m.Council issued final approvals for business licences covering an ice concession at 700 10th Street East, a relocated home-based bookkeeping firm at 253 11th Street East, and multiple event-specific hawker permits scheduled for August and September 2026.
Agenda item 11.j: Final approvals issued for the following Business Licences: --- Combined agenda package (secondary source) 11.j Final approvals issued for the following Business Licences: 11.k • The Ice Box, a concession operator in the Julie McArthur Regional Recreation Centre at 700 10th Street East • JM Shoebox Bookkeeping has relocated to a home-based business at 253 11th Street East • Hawker and Peddler Licence issued to Barbara Riedel for Barb's Cozy Canines to operate at the Dog Show at Harrison Park from August 4 to 6, 2026 • Hawker and Peddler Licence issued to the Georgian Bay Folk Society for the 2026 Summerfolk Music and Crafts Festival at Kelso Beach at Nawash Park from August 21 to August 23, • Hawker and Peddler Licence issued to the Zonta Club of Owen Sound for The Fashion Show Fundraiser at the Bayshore Community Centre on September 17, 2026 • 11.l 12. 13. The Grey and Simcoe Foresters for its 160th Anniversary Final approvals issued for the following City Hall Illumination Requests: • 11.m Final approvals issued for the following Flag Flying Requests: Ontario Disability Employment Network for Light It Up! For National Disability Employment Awareness Month Correspondence received which is presented for the information of Council COMMITTEE MINUTES WITH RECOMMENDATIONS FOR APPROVAL
Council issued final approvals for a flag flying request by The Grey and Simcoe Foresters to commemorate their 160th Anniversary. The approved event will feature the raising of the regiment's Camp Flag on September 11, 2026, at 11:00 AM. This ceremony honours the organisation's history dating back to 1866 and includes speeches by civic officials.
Agenda item 11.k: Final approvals issued for the following Flag Flying Requests:
---
Attachment: The Grey and Simcoe Foresters for its 160th Anniversary.pdf
Source: https://helpos.ca/attachments/c1f5bd9fc8fa6102842eaaa1a8231df7fc89f04e073d861ca7775f620e526946/11-k-1-the-grey-and-simcoe-foresters-for-its-160th-anniversary-pdf.pdf
Community Flag Flying and Raising Form
Name of Requesting Organization *
The Grey and Simcoe Foresters
Contact Information
Name * Email Address *
Dave Alexander 248grey@gmail.com
Home/Cell Phone Number * Work Phone Number
Please enter your work phone number
Flag Raising and Lowering Date
Please note that the raising and lowering of the flags must take place on a regular business day between 9 a.m. and
4 p.m.
Community flag-flying requests will be approved for a maximum duration of seven (7) days unless the Community
Flagpole is available for longer, in which case the duration may extend to a maximum of fourteen (14) days at the
discretion of the City Manager.
Date of Flag Raising (flags are not typically Date of Flag Lowering *
raised/lowered on weekends or holidays): *
9/14/2026
9/11/2026
Are you having a Ceremony? * Is your ceremony private? (no invitation will be
Yes No extended to City Council or City Staff to attend if
so). *
Yes No
Date of the Ceremony * Ceremony Start Time (between 9 a.m. and 4 p.m.) *
9/11/2026 11:00 AM
The ceremony will require: (please note equipment is not available if ceremony is planned for weekend or
holiday)
A Microphone and Speaker System - free to use and highly recommended for ceremonies with speeches
Greetings from a member of Council
Annually Recurring Flag Raisings
Please note that community flag-flying requests can now be submitted once for recurring events, provided the
groups will notify the City if or when flag-flying shall discontinue.
The group submitting the request will still be responsible for providing the physical flag annually. The specified date
of the raising will be continued annually, unless City staff are directed to shift the date each year.
Would you like to submit your flag flying request to happen annually?
Yes, please repeat on an annual basis.
No, this one time only.
Purpose of the Event or Occasion *
This occasion is the 160th Anniversary of the Grey and Simcoe Foresters.
Details of the Event or Occasion *
Members of the G&SF along with civic officials will bear witness to raising of the Grey and Simcoe Foresters'
Camp Flag. Members of the regiment will hand the flag to city officials who in turn will raise the flag. Guests will
be invited to say a few brief words.
Description of your organization or individual including a brief history and any other relevant information
*
The Grey and Simcoe Foresters have a long association with Owen Sound dating back to 1866. The regiment
perpetuates the 31st, 147th and 248th Battalions. The 147th and 248th Battalions enlisted hundreds of
individuals from Owen Sound and Grey County who served and sacrificed during the First World War. Again
hundreds of local individuals enlisted with 1st Battalion, Grey and Simcoe Foresters (which became the 26th
Army Tank Regiment) during the Second World War. Many more served with the Reserve Battalion. Since then,
many more have served with the Grey and Simcoe Foresters in overseas capacities in places such as Korea,
peace keeping missions, Afghanistan and Latvia. This will be an opportunity to honour 160 years of service and
sacrifice by members of the Grey and Simcoe Foresters.
Picture of Flag to be Raised *
File Name
G&SF Camp Flag.jpg
37.4 KB
By submitting this form, you affirm that the facts set forth in it are true and complete. All Community Flag requests
must adhere to the Flag Flying, Proclamations and Public Awareness Campaigns Policy.
The personal information on this form is collected under the authority of the Municipal Act, 2001, 227 and City Policy
CMA34. The information is used for the community flag raising process including, but not limited to, evaluating
requests for community flags and contacting the requestor.
City Manager Approval - signature & date Date on Council Consent Agenda
GREY & SIMCOE FORESTERSThe Council issued final approval for the Ontario Disability Employment Network's request to illuminate City Hall in purple and blue on October 15, 2026, supporting National Disability Employment Awareness Month.
Council issued final approval for the Ontario Disability Employment Network's request to illuminate City Hall in purple and blue on October 15, 2026, to support National Disability Employment Awareness Month.
Agenda item 11.l: Final approvals issued for the following City Hall Illumination Requests:
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Attachment: Light It Up! For National Disability Employment Awareness Month.pdf
Source: https://helpos.ca/attachments/3cef625f02e69a8130a324ba0ceedc472071b5255e1d8284771568c4faac2b8a/11-l-1-light-it-up-for-national-disability-employment-awareness-month-pdf.pdf
City Hall Illumination/Lighting Request Form
For full policy details outlining City Hall Illumination requests please see the Flag Flying Proclamations and Public
Awareness Campaigns policy here (City Hall Illumination starts on page 7).
Name of Requesting Organization *
Ontario Disability Employment Network (ODEN)
Contact Information
Name * Email Address *
Cristin O'Sullivan cosullivan@odenetwork.com
Home/Cell Phone Number * Work Phone Number
Please enter your work phone number
City Hall Lighting Date(s)
Illumination requests will be granted for a maximum duration of seven (7) days unless there are no conflicting
requests in which case the duration may extend to a maximum duration of fourteen (14) days, at the discretion of
the City Manager.
Requests will be considered on a first come, first served basis, based on the date the request is received by the
City Manager’s office; requests should be made at least two (2) weeks in advance of the desired lighting date.
Please note that the changing of City Hall lights will take place on regular business days.
Starting Date of Illumination: * End Date of Illumination: *
10/15/2026 10/15/2026
Requested Light Colours
At this time, the only colour options available are: Green, Blue, Red, White, and Pink/Purple.
No other colours are available at this time.
Please select the colour of your illumination request: *
Green
Blue
Red
White
Pink/Purple
Details/Purpose of the illumination event: *
I am writing to request your participation in the lighting event for National Disability Employment Awareness
Month (NDEAM) in October. It’s called Light It Up! For NDEAM, led by the Ontario Disability Employment
Network (ODEN). In 2025, over 900 locations in over 200 communities and 13 provinces and territories
across Canada participated.
Here’s some background about this lighting event:
EVENT NAME: Light It Up! For NDEAMTM happens on the third Thursday of October — this year that is
Thursday, October 15, 2026.
DESCRIPTION OF EVENT: Light It Up! For NDEAMTM is a nationwide, one-night event where buildings,
businesses, landmarks, and bridges are lit in purple and blue to celebrate National
Disability Employment Awareness Month. This event aims to promote ongoing dialogue about disability
inclusion in employment, business, and communities.
DATE REQUESTED: October 15, 2026
LIGHTING COLOURS REQUESTED: Purple and blue (If only one colour is possible, choose
purple). RGB colours:
• Purple — R: 125 G: 82 B: 138
• Blue — R: 50 G:77 B: 92
PHOTO GALLERY: Light It Up! For NDEAM Photo Gallery - Ontario Disability Employment Network -
https://www.odenetwork.com/initiatives/annual-light-it-up-for-ndeam/light-it-up-for-ndeam-photo-gallery/
HOW THE EVENT WILL BE PROMOTED: On social media by the Ontario Disability Employment Network
(ODEN) as well as by local community organizations and participating
businesses. Social media hashtags are #LightItUpForNDEAM, #LightItUpForDEAM, #EngageTalent
Description of your organization including a brief history and any other relevant information: *
The Ontario Disability Employment Network (ODEN) is a province-wide organization that brings together
businesses and Employment Service Providers to increase employment opportunities for job seekers who
have a disability.
ODEN works with Businesses to:
-Enhance their Inclusion and Diversity efforts with a focus on disability
-Increase hiring and retention
-Improve Disability Awareness and Confidence
-Link businesses to local job seekers
Cristin O'Sullivan, our Disability Awareness Trainer in Grey Highlands, is the local contact and is collaborating
with RTO7, Hanover Hospital, and Devil's Glen Ski Club through our Ontario Corporate Training Centre project
funded in part by ESDC.
The Ontario Corporate Training Centre (OCTC) is a province-wide project empowering businesses to
embrace disability inclusive hiring, fostering diverse and thriving workplaces.
With our research-informed training, customized solutions, and local ongoing support, Ontario businesses will
gain a competitive edge in talent, workplace culture, and innovation.
We provide sector-specific support, training, and resources to ensure inclusive hiring strategies are
successful and sustainable in your community.
Would you like to submit your City Hall illumination request to happen annually? *
Yes, please repeat on an annual basis
No, this one time only
Please note that it is up to the person/group submitting the request to contact the City if the annual date changes
or discontinues for any reason.
By submitting this form, you affirm that the facts set forth in it are true and complete. All City Hall illumination
requests must adhere to the Flag Flying, Proclamations and Public Awareness Campaigns Policy.
The personal information on this form is collected under the authority of the Municipal Act, 2001, 227 and City
Policy CMA34. The information is used for the City Hall lighting process including, but not limited to, evaluating
requests for illumination events and contacting the requestor.
City Manager Approval - signature & date Date on Council Consent AgendaCouncil received correspondence regarding property tax reassessment policies and National Housing Strategy renewals from the Ontario Association of Municipalities. The Alcohol and Gaming Commission of Ontario solicited feedback on increasing prize board limits for bingo, adjusting revenue splits, and transitioning break-open ticket licensing to a split model by 2026. Concurrently, consultations opened on Bill 9 regulations establishing standardized codes of conduct for municipal integrity commissioners with an effective date of November 15, 2026. The Association of Municipal Chairs and Treasurers of Ontario sought feedback on proposed Bill 9 regulations regarding municipal staff well-being before a September 4 deadline. Additionally, the organisation offered resources to help municipalities meet new MFIPPA privacy requirements by January 1, 2027, including drop-in meetings for those with limited capacity. Correspondence included a resolution from the Township of North Stormont requesting that the Ontario Community Infrastructure Fund be made permanent to preserve municipal infrastructure. A letter from Tudor and Cashel Township urged a review of Extended Producer Responsibility rules for one-pound propane cylinders to ensure producers manage end-of-life costs. The Township of Alnwick/Haldimand passed a resolution supporting the Beacons of Light tribute for British Home Children and requesting a formal public apology from the Government of Canada.
The Council received correspondence regarding the Ontario Association of Municipalities' policy update on property tax reassessment and National Housing Strategy renewal. The document also details advocacy updates from the Association of Municipal Chief Tax Officers concerning charitable gaming regulations and Bill 9 consultations.
The Alcohol and Gaming Commission of Ontario seeks feedback on increasing prize board limits for bingo and raffles, adjusting revenue splits, and transitioning break-open ticket licensing to a split model by 2026. Concurrently, consultations open on Bill 9 regulations establishing standardized codes of conduct and inquiry processes for municipal integrity commissioners, with an effective date of November 15, 2026. AMCTO delegates also engaged ministries regarding election modernization, MFIPPA implementation timelines, and strong mayor powers while provincial ministers addressed property tax stability and infrastructure funding at the conference.
The Association of Municipal Chairs and Treasurers of Ontario (AMCTO) seeks feedback on proposed Bill 9 regulations regarding municipal staff well-being before a September 4 deadline. The organization also offers resources to help municipalities meet new MFIPPA privacy requirements by January 1, 2027, including drop-in meetings for those with limited capacity.
Correspondence received includes a resolution from the Township of North Stormont requesting that the Ontario Community Infrastructure Fund be made permanent to preserve municipal infrastructure, and a letter from Tudor and Cashel Township urging a review of Extended Producer Responsibility rules for one-pound propane cylinders to ensure producers manage end-of-life costs. Additionally, the Township of Alnwick/Haldimand passed a resolution supporting the Beacons of Light tribute for British Home Children and requesting a formal public apology from the Government of Canada.
Correspondence details the British Child Migration Scheme's history involving indentured labourers sent from Britain to Canada, Australia, and other locations between 1869 and the 1970s. The text highlights that most children were not orphans but came from destitute families, suffered abuse, and faced community stigma while lacking proper identity documents. It notes apologies issued by Australian and British leaders in 2009-2010 and a Canadian parliamentary apology in 2017, alongside a UK ex-gratia payment scheme for survivors. The excerpt also mentions ongoing advocacy work by organizations like BHCARA to give these children their voices during the 150th anniversary.
Enbridge Gas Inc.
Agenda item 11.m: Correspondence received which is presented for the information of Council
---
Attachment: 2026-09-14 Information Package.pdf
Source: https://helpos.ca/attachments/518dc6cb1c5b5430b8d585e58bc7e2c0c7987d177f5b26eb3dfcdbd4d150ad73/11-m-1-2026-09-14-information-package-pdf.pdf
Correspondence Items Presented for Information
September 14, 2026
1) Correspondence from AMO Re: AMO Policy Update
a) Property Tax Reassessment, National Housing Strategy Renewal,
Provincial Data Centre Playbook.
b) Key Takeaways from the 2026 AMO Conference.
c) MHIP Non-DC Stream, AMO Responds to New Tariffs, Provincial Rideshare
Consultation, Support for Ontario’s Forestry Sector.
2) Correspondence from AMCTO Re: Advocacy Update
a) Proposed Changes to Charitable Gaming Regulatory Framework.
b) Bill 9, Municipal Accountability Act Regulation Consultations Announced at
AMO Conference.
c) AMCTO at the 2026 AMO Conference.
d) Help Inform our Submission on Bill 9, Municipal Accountability Act
Regulation Consultations.
e) Continued Support with Transitioning to New MFIPPA Requirements.
3) Correspondence from the President and CEO, Georgian College Re: City of
Owen Sound’s Support for Owen Sound Campus.
4) Correspondence from the CEO, Ontario Provincial Conservation Agency Re:
Transition Committees for Regional Conservation Authority Consolidation.
5) Correspondence from the Township of North Stormont Re: Permanent
Doubling of the Ontario Community Infrastructure Fund.
6) Correspondence from the CAO/Clerk-Treasurer, Township of Tudor and Cashel
Re: Request for Review of Extended Producer Responsibility for One-Pound
Single-Use Propane Cylinders.
7) Correspondence from the Deputy Clerk, Township of Alnwick/Haldimand Re:
Beacons of Light British Home Children and Child Migrants.
8) Correspondence from the Township of Armour Re: Sustainable Provincial
Funding for Ontario Public Libraries.
9) Correspondence from the Clerk, Municipality of Trent Hills Re: Elimination of
the Workplace Safety and Insurance Board’s Second Injury and Enhancement
Fund.
10) Correspondence from the Town of Parry Sound Re: Province-Wide Regulatory
Framework for E-Scooters.
11) Correspondence from the Technical Manager, Regulatory Applications,
Enbridge Gas Inc. Re: Notice of Hearing for 2025 Utility Earnings and
Disposition of Deferral and Variance Account Balances Application and
Evidence.
Item 1a
AMO Policy Update – Property Tax Reassessment, National Housing
Strategy Renewal, Provincial Data Centre Playbook
Top Insights
• AMO calls on the province to restart property tax reassessment
• AMO set out municipal sector priorities for the province to inform its
renewal and renegotiation of the Canada-Ontario National Housing
Strategy agreement beyond 2028
• The province is consulting on a new framework to guide decision-
making on data centres, and prioritize projects that deliver meaningful
local benefits
• AMO Conference key messages and priorities
Property Tax Reassessment
AMO sent a letter to Premier Ford to reinforce our long-standing call for the
province to establish a clear and timely path back to regular property
assessment cycles. A well-functioning and up-to-date assessment system
makes Ontario an attractive place to invest, provides municipalities with a
stable and predictable source of revenue, and stability and predictability for
property taxpayers.
Public support and understanding of the benefits of re-assessment will also
be key to resuming a regular reassessment cycle. AMO has offered to
partner with the Municipal Property Assessment Corporation and the
Province to ensure effective communication and implementation of the
transition back to regular assessments.
Ontario is the only province in Canada that has not resumed property
reassessments post COVID-19 pandemic, with the last assessment taking
place in 2016.
National Housing Strategy Renewal – Municipal Priorities
The National Housing Strategy (NHS) is set to expire in 2028. AMO is
pleased that both the provincial and federal governments have committed to
working together on a renewed agreement. The homelessness crisis
continues to worsen in communities across Ontario. The continuation of NHS
funding is crucial. To ensure that municipal perspectives are considered as
part of the renegotiation, AMO issued a letter to the Ministry of Municipal
Affairs and Housing identifying and providing input about Ontario’s
municipal core priorities for the renegotiation of the strategy and a new
Canada-Ontario bilateral agreement. These include:
• Provide long-term predictable funding through a renewed bilateral
agreement.
• Focus investments on households experiencing the greatest housing
need.
• Renew and expand the Canada-Ontario Housing Benefit.
• Increase investment in non-market housing and preservation of
existing affordable housing stock.
• Expand supportive and transitional housing.
• Make Reaching Home a permanent and expanded program.
• Advance Indigenous-led housing and homelessness solutions.
• Strengthen housing system capacity and delivery.
AMO is hopeful that this initial input will serve as a launch pad for more
conversation and collaboration with both the provincial and federal
governments.
Provincial Consultation on Data Centre Playbook
The provincial government has announced a framework for data centres to
guide decisions on new data centres. Under the proposed Data Centre
Playbook, data centres would be required to pay for the full cost of
electricity, and be assessed based on three priorities:
• Economic Development: Creating high-quality jobs, attracting
investments, creating new tax revenue, and supporting domestic
supply chains
• Digital Sovereignty: Protecting Canadian data and security, and
prioritizing Canadian companies
• Community Investment: Delivering significant benefits to host
communities and earning public trust, and minimizing impacts on host
communities
This Playbook responds to AMO’s data centre advocacy. AMO has called for
the development of a provincial framework that ensures data centres do not
limit municipal ability to meet other priorities like housing and job creation.
We have also called for priority to be given to projects that provide clear
benefits to host communities.
The proposed Data Centre Playbook is open for public consultation until
September 12. AMO will continue providing advice to the province on how
data centre development can balance local needs and infrastructure
demands while supporting Ontario’s economy.
AMO Conference Key Messages and Priorities
The AMO Conference, the biggest event in the municipal calendar, kicks off
in Ottawa on August 17, and key messages of our policy priorities can be
found on the AMO Website. See you in Ottawa!
An online version of this Policy Update is also available on the AMO Website.
Item 1b
The 2026 AMO Conference brought together more than 3,600 municipal
leaders, provincial and federal representatives, sector partners and
stakeholders representing 444 municipalities across Ontario.
Over four days, municipal leaders advanced local priorities through over 750
delegation meetings, policy discussions and conversations with government
and sector partners. Several significant announcements and developments
also emerged from the conference.
Infrastructure funding for growth and renewal
The conference opened with a joint federal-provincial announcement of $1
billion in combined funding through a new Canada–Ontario Partnership to
Build funding stream.
The program is intended to support municipalities that do not levy
development charges, often rural, small and northern communities, with
funding available for both growth-related housing infrastructure and asset
renewal. AMO and the Ministry of Infrastructure will be co-hosting webinars
to answer your questions, and additional details will be provided in next
week’s policy update.
Municipalities that applied for the Development Charge Reduction Program
(DCRP) have started to hear back from the provincial government. Some
municipalities are receiving responses to their applications and will need to
assess next steps. AMO's position continues to be that if a municipality
receives less funding than it requested, it should have the flexibility to
reduce the size of its development charge reduction.
Questions about the interaction between the DCRP and the Non-
Development Charge Municipalities Stream funding, including if a
municipality can be eligible under both, should be directed to the province.
Community Sport and Recreation Infrastructure Fund
The province announced that applications are now open for the next round
of the $500-million Community Sport and Recreation Infrastructure Fund
(CSRIF). The fund is intended to support the development and renewal of
local sport and recreation infrastructure across Ontario. The Ministry is
hosting a webinar on August 26 at 11 a.m. to learn about the fund and
application process.
Municipal Accountability Act consultations
The province also launched consultations on proposed regulations to
implement the new municipal code of conduct legislation passed earlier this
year. The proposed regulatory framework includes:
• potential elements of a standard municipal code of conduct
• processes for municipal Integrity Commissioners
• and education and training requirements for municipal officials and
Integrity Commissioners.
AMO will provide formal comments and create additional channels for you to
have your say. Stay tuned for more to come.
Housing, homelessness and local democracy
Housing affordability, homelessness and supportive housing remained key
issues throughout the conference. Discussions focused on the need for
stronger coordination among governments, health and housing providers,
and the non-profit, co-operative and private sectors to address growing
pressures in communities. All three levels of government acting now to
address the waitlist for voluntary treatment, wraparound supports, and
supportive housing would make real progress on this important issue.
Delegates also examined local democracy and governance, including how
municipalities can navigate changes while maintaining transparent,
accountable decision-making and strong local voices.
New AMO leadership
AMO members elected Riley Brockington as President for the 2026–2028
term, alongside a new Board of Directors. The incoming Board will continue
AMO’s advocacy on the issues affecting municipalities and the sustainability
of local government.
Advancing reconciliation
AMO and the Anishinabek Nation signed a Memorandum of Understanding
establishing a framework to identify shared priorities, exchange perspectives
and work together to advance common goals through advocacy and sector
leadership. The MOU is one of the commitments identified in AMO’s
Indigenous Reconciliation Action Plan.
The conference reinforced the scale and complexity of the pressures facing
municipalities. AMO will continue working with members and government
partners to advance solutions that support strong, sustainable and resilient
communities.
To follow for more policy updates, visit us at amo.on.ca/policy.
Item 1c
AMO Policy Update – MHIP Non-DC Stream, AMO Responds to new
Tariffs, Provincial Rideshare Consultation, Support for Ontario’s
Forestry Sector
Top Insights
• Municipalities that do not levy development charges will be able to
apply to a new $1 billion infrastructure funding stream for projects that
preserve or grow housing supply.
• AMO has written to Prime Minister Carney and Premier Ford to express
support for their leadership responding to the challenging trade
environment, and outlining the importance of municipalities in supporting
our economy.
• MTO is consulting on proposed enhancements and the expansion of the
Provincial Rideshare Framework to all municipalities.
• AMO has written to the province in support of efforts to protect and
grow Ontario’s forestry industry, recognizing that the sector supports jobs
and housing construction.
Infrastructure Funding for Non-Development Charges Levying
Municipalities
The governments of Ontario and Canada announced $1 billion in
infrastructure funding for municipalities that do not levy development
charges at the AMO conference. The funding supports the construction,
rehabilitation and expansion of infrastructure that preserves or grows
housing supply, including roads, bridges, drinking water, wastewater and
stormwater assets. The maximum total eligible costs for a project is $20
million. AMO welcomes this new Municipal Housing Infrastructure Program
funding stream (Non-DC Stream) as we continue to advocate for long-term,
predictable and sustainable infrastructure funding for the sector.
Applications for the program will open on October 29 and close on
December 2, 2026. Additional intakes under the Non-DC Stream will be
available in the future. Program guidelines and FAQs are now available
online. Questions about the program can be directed to mhip@ontario.ca.
To support the sector with their applications, AMO will jointly host two
webinars with the Ministry of Infrastructure for municipal CAOs and
treasurers. The first webinar is scheduled for September 16 before the
program launches, with a second webinar taking place in November before
the application window closes. Registration information will be shared
shortly.
Building Canada Strong Through Economic Uncertainty
AMO has written to Prime Minister Carney and Premier Ford to express
support for their leadership in responding to an increasingly uncertain and
challenging trade environment and to outline the importance of
municipalities in supporting Canada’s economy. As a sector, municipalities
invest $68 billion annually in the infrastructure and services our
communities rely on. They know the importance of building strong, resilient
communities that can adapt to changing economic conditions.
AMO and its members are prepared to work with the province and federal
government to build a stronger, more competitive, and more prosperous
future.
Provincial Rideshare Framework Consultations
The Ministry of Transportation (MTO) is exploring future enhancements and
expansion of the Provincial Rideshare Framework currently in effect along
the Northlander train corridor. Under this expansion, the province would
upload the regulation of rideshare services across Ontario. MTO is seeking
municipal feedback on its proposal with a survey open until September
30 and invites municipalities to register for a municipal consultation
session.
AMO has called for clarity on how the province will provide oversight and
enforcement of rideshare services, and to coordinate with municipalities to
ensure the framework does not undermine the viability of existing
transportation options like public transit and local taxi businesses in favour
of US-based rideshare companies.
AMO Supports Provincial Action to Protect Ontario’s Forestry Sector
AMO has written to the province in support of efforts to protect Ontario’s
forestry sector from challenges caused by trade uncertainty and tariffs on
key exports like softwood lumber. Municipalities recognize that the forestry
sector contributes to our economy by creating jobs across the province,
while supporting manufacturing and housing construction. We encourage the
province to continue working closely with municipalities on the important
work of protecting and growing Ontario’s economic potential.
An online version of this Policy Update is also available on the AMO Website.
Item 2a
About | Professional | Advocacy & | Network &
AMCTO Growth Policy Community
August 10, 2026
Advocacy Update:
Proposed Changes to Charitable Gaming
Regulatory Framework
The Alcohol and Gaming Commission of Ontario (AGCO) has launched a
consultation on proposed charitable gaming policy changes. Specifically,
the organization is requesting feedback on prize boards for municipally-
issued charitable gaming licenses, licensing thresholds for raffles, bingo
events, and the Bingo Revenue Model (BRM).
We are interested in hearing from members who manage charitable
gaming to help inform feedback we may provide to the AGCO separately.
As per our Legislation & Regulation advocacy pillar within our Issue Profile,
we want to ensure the legislative and regulatory environment supports and
enables the work of public servants. Municipal administrators require
legislation that is responsive to current governance, administrative, and
operational needs, and that is focused on outcomes. Moreover, our Service
and Administration advocacy pillar aims to modernize municipal services
provided on behalf of the province, while also ensuring that administrative
and operational burdens are minimal.
The proposed charitable gaming policy changes are:
1. To increase the maximum prize board for municipally-issued bingo
licences from $5,500 to $10,000.
2. To increase the maximum prize board for municipally-issued raffle
licences from $50,000 to $100,000.
3. To adjust the BRM from 55/45 (55% to operators and 45% to
charities) to 60/40 (60% to operators and 40% to charities).
If you have any comments or feedback on these changes, please
let us know by next Monday, August 17. Your feedback is important
and may be included as part of a submission.
Further details are available on the Connect AGCO website. The deadline to
complete the consultation survey is Friday, August 21.
COMPLETE THE AGCO CONSULTATION SURVEY
Changes to the Break Open Ticket Licensing Framework
Separate but related, the AGCO has also announced updates to the Break
Open Tickets (BOTs) licensing framework. Municipalities are authorized by
the AGCO to license lottery events, including BOT lotteries, conducted by
eligible charitable and not-for-profit organizations.
BOTs are made of cardboard and have perforated cover window tabs
behind which are symbols revealed by tearing open the cover tab. The
winning combination of symbols is specified on the back of the ticket. BOTs
are also known as 'Nevada tickets' or 'pull tabs'. The new framework
permits licensing of new $0.50 tickets and $1.00 tickets with counts of
more than 5,000, effective July 29, 2026. Also effective as of the end of
July, gaming-related suppliers have additional flexibility for ticket graphics
approval.
As of September 30, 2026, all BOT licensing will be transitioned to the split
revenue model (formerly section B of the Schedule of Approved Break
Open Ticket Types and Associated Expense Maximums).
See further details and information in the AGCO's Information Bulletin.
For the latest sector policy news and updates, subscribe to our policy blog.
Item 2b
About | Professional | Advocacy & | Network &
AMCTO Growth Policy Community
August 19, 2026
Advocacy Update: Bill 9, Municipal Accountability Act Regulation
Consultations Announced at AMO Conference
Yesterday, the Minister of Municipal Affairs and Housing Rob Flack
announced during his address at the annual Association of Municipalities of
Ontario (AMO) Conference that consultations on Bill 9, Municipal
Accountability Act regulations are open.
The proposed Minister's and Lieutenant Governor in Council (LGIC)
regulations would:
• Establish a single, standardized municipal code of conduct that would
apply to all members of council and certain local boards.
• Create standardized inquiry processes to be followed by municipal
integrity commissioners.
• Establish roles and requirements related to education and training for
the Integrity Commissioner of Ontario (ICO), municipal integrity
commissioners, and members of councils and certain local boards.
The consultation includes a document that outlines these proposals in more
detail.
The Province is seeking public comments until October 2, 2026, and it is
proposed that the regulations, once finalized, would take effect on
November 15, 2026, the inauguration day of newly elected municipal
councils and school boards.
As we noted in previous updates, Bill 9 is a step forward towards
improvements to the accountability framework. However, we remain
concerned about gaps in the legislation where more can be done to
address the safety and well-being of municipal professionals, especially as
regional chairs will be appointed with ‘strong chair’ powers.
The timing of the consultations and the anticipated effective date is
unfortunate as municipal staff are managing multiple concurrent priorities
including running the municipal and school board elections and
implementing new Municipal Freedom of Information and Protection of
Privacy Act (MFIPPA) requirements on top of other statutory day-to-day
duties. Moreover, municipal administrators will be busy during this time
preparing for council orientation and onboarding, which often include
elements of the local accountability framework – something that may
require changes pending the finalized regulations.
Next Steps
We are reviewing the proposed regulations and will provide further updates
as we look to develop our submission to the consultation. Should you have
any preliminary feedback or comments that may help inform our
submission, please reach out to our policy and government relations team.
As an Association, we are here to support you in ensuring the new
framework is in place for the new term of council, while recognizing the
important work you do as municipal administrators to navigate and
implement ongoing legislative changes.
Item 2c
About AMCTO | Professional Growth | Advocacy & Policy | Network & Community
August 21, 2026
AMCTO at the 2026 AMO Conference
The Association of Municipalities of Ontario (AMO) held its annual general meeting and
conference from August 16-19, 2026, in Ottawa, where we were proud to represent our
members’ interests in delegation meetings, attend plenary and concurrent sessions, and
connect with municipal professionals and elected officials across the province, including
at the conference tradeshow.
Delegations
AMCTO President Kyle Pratt advanced our advocacy interests in delegation meetings with
the Ministry of Finance, the Ministry of Public and Business Service Delivery and
Procurement, and Ontario’s opposition parties. While our delegation requests with the
Ministry of Municipal Affairs and Housing (MMAH) and the Ministry of Education (EDU)
were declined, we will follow up with the ministries directly about our advocacy interests.
Ministry of Finance
We met with MPP Michelle Cooper, Parliamentary Assistant for the Ministry of Finance, to
discuss opportunities to modernize the legislative framework governing municipal and
school board elections. As part of our broader Municipal Election Act (MEA) review, we
highlighted changes needed at the intersection of the MEA, the Education Act and
Assessment Act, particularly regarding school support designation and voter eligibility.
We advocated to the ministry for greater alignment between the legislation governing
municipal and school board elections, including clearer rules for voters and candidates,
and reforms that would allow school support information to be managed through
Ontario's electoral system.
We also encouraged the ministry to work with the MMAH and EDU to review the
framework ahead of the 2030 elections. The ministry noted that broader reforms are
already underway, including planned changes that would have municipalities remit
Education Property Tax directly to Ontario beginning in 2028. The ministry was receptive
to our concerns and agreed that further discussion would be valuable as future election
legislation is considered.
Ministry for Public and Business Service Delivery and Procurement
We met with Minister Stephen Crawford to discuss implementation of the new Municipal
Freedom of Information and Protection of Privacy Act (MFIPPA) requirements under Bill
97 and broader modernization of the Act.
While recognizing the significant progress made through Bill 97, we raised concerns
about municipalities' ability to meet the January 1, 2027 implementation deadline for
new privacy requirements, including mandatory Privacy Impact Assessments (PIAs),
privacy breach reporting, and privacy risk assessments. We requested that the
compliance timeline be extended to July 1, 2028, to allow more time for municipalities to
get organized, as many staff face ongoing capacity challenges, particularly those in
smaller and rural communities who are managing competing priorities in a busy
municipal election year.
The ministry did not commit to an extension, but acknowledged our concerns. Officials
clarified that not every PIA will require the full consultation process; that level of rigour is
intended for large, complex projects; smaller programs that don't involve significant
personal information warrant a lighter-touch approach. The ministry is developing
templates so municipalities can comply without needing outside consultants and
confirmed that a guidance document is coming soon to provide clearer definitions of
what's actually expected — consistent with the ministry's public commitment to respond
to sustained operational pressure on municipalities managing increasing request
volumes and complex electronic records.
Despite not receiving a commitment on the timeline extension, the conversation was
constructive: the ministry understood our rationale, while signaling that an 18-month
extension is a significant ask relative to what they had anticipated.
Opposition Parties
We met with all three opposition parties — the Ontario NDP, Liberal Party, and Green
Party — to share our priorities for a review of the MEA and to preview our early thinking on
Municipal Act modernization. All three indicated general support and found the asks
straightforward.
Discussions also focused on findings from our recent strong mayor powers scan. We
shared observations regarding the blurred lines of authority, mayoral decisions and
directions, the staffing and financial impacts associated with the use of strong mayor
powers, and potential implications for municipal governance and administrative
leadership.
Provincial Speeches and the Ministers' Forum
AMO Conference delegates heard from Premier Doug Ford, the Minister of Municipal
Affairs and Housing Rob Flack, the Minister of Rural Affairs Lisa Thompson, NDP Leader
Marit Stiles, Green Party Leader Mike Schreiner and Liberal Party Interim Leader John
Fraser.
Premier Ford's Speech
Premier Ford’s remarks focused on Ontario’s economic and housing agenda, including
the Province’s response to continued U.S. tariff uncertainty, its recently announced Data
Centre Playbook, and the $8.8-billion Canada-Ontario Partnership to Build. The Premier
also announced that applications are now open for the next round of the $500 million
Community Sport and Recreation Infrastructure Fund, reiterated programs that reward
municipalities for cutting their development charges, and expressed a desire for
municipalities to get to a 50% reduction. The Premier thanked municipal leaders and first
responders for their work supporting communities affected by wildfires in Northern
Ontario.
Minister Flack's Speech
Minister Flack addressed delegates on the ongoing economic uncertainty from U.S.
tariffs while reiterating existing Provincial investments meant to attract people and
further investments. He also reiterated the announcement made ahead of the
conference: the $1-billion Canada-Ontario Non-Development Charge Municipalities
Stream, part of the Canada-Ontario Partnership to Build, to help municipalities that do
not levy development charges build and renew critical infrastructure. The minister also
announced the launch of consultations on regulations for model codes of conduct and
integrity commissioner processes.
Ministers' Forum
Of particular interest to our members:
• Minister Bethlenfalvy was again asked about the return to a property tax
assessment cycle, and reminded the audience that this tool is revenue-neutral.
They continue to review the issue on the foundational principles of stability,
fairness, competitiveness, as well as the impact on taxpayers.
• Minister Flack was asked about giving 'strong chair' powers to provincially
appointed regional chairs and potential conflicts. He responded that regional
chairs will be properly vetted, and asked delegates to give it time, mentioning that
people may end up liking it.
• Minister McCarthy was asked about doubling the growth of the Ontario
Community Infrastructure Fund (OCIF) beyond 2026 and reiterated that
investments, including the Non-Development Charge Stream of funding, have
been made by the Government.
• Minister Flack was also asked about StrategyCorp's CAO survey results that
discussed the significant pace and scale of Government legislation and whether it
will slow down to allow integration and implementation to occur. He responded
that the Government has moved glacially and needs to move faster. He indicated
that MMAH does not have legislation on the fall agenda.
• On OMERS governance, Minister Flack was asked when bylaws and regulations
under the OMERS Act would be finalized. The minister spoke about consultations
with stakeholders and said to expect them sooner rather than later.
• Minister Sakaria was asked about regulations for e-scooters, and he replied that
after the consultation in the spring, he expects regulations to be forthcoming,
including amendments to the Highway Traffic Act if necessary.
• Minister Sakaria was also asked whether he would look at a full review of the
structures for fines related to speeding, which are the lowest in the country and
do not cover the cost of administration. The minister said he would take this back
for review along with strengthening enforcement and tougher penalties to ensure
safety.
Opposition Speeches
Ontario NDP Leader Marit Stiles told delegates that municipalities are asking for “a
partnership that works,” calling on the Province to pay its fair share for services that
municipalities deliver on the front lines, such as roads, water and community health.
Stiles was critical of the Province for downloading costs onto municipalities without
matching funding and pledged that an NDP government would deliver a new deal for
Ontario municipalities, including a Social and Economic Prosperity Review to modernize
the Province’s fiscal framework.
Interim Liberal Leader John Fraser was also critical of the Province for downloading more
responsibility and costs onto municipalities while shrinking their influence at Queen’s
Park, arguing that local councils are left absorbing blame for decisions made without
their input. Fraser rejected the Government’s framing of municipalities as “creatures of
the province,” calling instead for real partnership and respect for local democracy.
Green Party Leader Mike Schreiner used his remarks to push back on the Province’s Data
Centre Playbook. Schreiner said new data centres are being approved across the
province without community consultation or safeguards to protect people and the
environment, and raised concerns about who benefits from their construction.
Moving Forward
The AMO Conference is an important opportunity for our Association to connect with
provincial and municipal leaders and bring the perspective and experience of municipal
administrators across Ontario to the forefront. It is an opportunity to find ways to improve
provincial legislation, policy, and processes to ensure more efficient and effective
service delivery and a stronger municipal-provincial partnership.
For more information or details about how to get involved in our advocacy efforts, please
contact us.
Item 2d
About AMCTO | Professional Growth | Advocacy & Policy | Network & Community
August 26, 2026
Advocacy Update:
Help Inform our Submission on Bill 9, Municipal Accountability Act Regulation
Consultations
Last week, we provided an update on the launch of a regulatory registry consultation on
model code of conduct and integrity commissioner processes and protocols. Building on
our previous submissions related to Bill 9, Municipal Accountability Act, we intend to
submit recommendations for improvement and want to hear your feedback.
We want to understand how the proposed new code and processes will impact
municipal operations, existing procedures, and how we can strengthen what is being
proposed to better protect municipal staff well-being.
Our team has put together the following initial comments and analysis* on the proposed
regulations along with a survey to gather further input and perspective. Please take a few
minutes to review our preliminary analysis, and please submit any additional feedback
you may have via the survey no later than 5:00pm ET on Friday, September 4.
*Note: This document contains preliminary comments on the proposed regulations and
does not reflect any final version of what AMCTO will submit through the consultation
process.
COMPLETE SURVEY
All survey responses will remain anonymous and will only be reviewed by AMCTO policy
and government relations staff. The survey should take no longer than 11 minutes to
complete. Please note that feedback obtained via this survey may be included in our
Association's final submission on the proposed Bill 9 regulations.
For more information or questions about this survey, please contact us. As a reminder,
AMCTO is here to support you in ensuring the new framework has municipal staff's best
interests in mind and is in place in time for the new term of council.
Item 2e
About AMCTO | Professional Growth | Advocacy & Policy | Network & Community
September 2, 2026
Advocacy Update: Continued Support with Transitioning to New MFIPPA
Requirements
We are proud to support members and municipal staff affected by changes to the
Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). On July 23, we
held an initial webinar to review some of the recent changes, and on September 9, we
are holding a second, follow-up webinar to go into more detail on MFIPPA privacy
requirements.
We know that municipalities with limited capacity and resources are struggling to
achieve compliance with new privacy measures in time for January 1, 2027. That is why,
at the recent AMO Conference, we asked for a timeline extension for privacy provisions in
our delegation with Minister Crawford.
In the meantime, we are offering more support to members:
• A shared online resource centre for MFIPPA documents and recorded webinars
(reports, templates, etc.) to facilitate information sharing.
• Facilitating a series of related drop-in meetings to provide a safe space for
members and municipal staff to connect and discuss their concerns, ask
questions, and share support tools and promising practices over the coming
weeks.
Note: The information shared in these resources will be focused on municipalities. While
the information may be transferable, the discussions will be centred around municipal
organizations.
Please continue to share your documents and resources related to FOI and privacy with
us, and we will upload them to the shared resource centre.
If your municipality is impacted and you would like to be part of the discussions, please
complete the intake form below. Our team will review all submissions and add municipal
staff to the resource centre and drop-in sessions on a first-come, first-served basis.
SIGN UP TO RECEIVE ACCESS AND SUPPORT
For more information or questions, please contact us.
Item 3
July 30, 2026
Mayor Ian Boddy
City of Owen Sound
808 2nd Avenue East
Owen Sound, ON N4K 2H4
Members of Council
City of Owen Sound
808 2nd Avenue East
Owen Sound, ON N4K 2H4
Dear Mayor Boddy and Members of Council:
On behalf of Georgian College, please accept my heartfelt appreciation for Council’s decision to provide
$100,000 in support of our Owen Sound Campus over four years, beginning in 2027.
We are deeply grateful for this meaningful investment, and for the partnership it reflects. Thank you to
Mayor Boddy for bringing the motion forward and to Council for its thoughtful consideration and
support of the campus and the community it serves.
Georgian has proudly served the Owen Sound community and surrounding region for nearly six decades.
Today, the campus plays a vital role in preparing learners for in-demand careers, supporting employers
in securing the workforce they need, and contributing to the region's social and economic vitality.
Through a range of industry certifications, apprenticeship offerings, postsecondary credentials,
continuing education and community-based programs and services, we create opportunities for learners
while addressing local workforce priorities.
The Owen Sound Campus also serves as a hub for collaboration and innovation, bringing together
learners, employers, community organizations and regional partners to address local challenges,
strengthen rural capacity and support the adoption of new technologies in a rapidly changing world.
Council’s investment demonstrates a shared commitment to ensuring that high-quality postsecondary
education and workforce development opportunities remain accessible in Owen Sound and across the
region.
We look forward to continuing to work together to create a more prosperous, healthy and inclusive
community.
Thank you again for your confidence in Georgian College and your support of the Owen Sound Campus.
Kind regards,
Kevin Weaver
President and CEO
Item 4
Ontario Provincial l’Agence ontarienne de
Conservation Agency protection de la nature
July 30, 2026
Dear Conservation Authority CAOs, General Managers, Board Chairs, Mayors and Heads of
Council:
I am writing to announce the members of the transition committees that will support the
implementation of regional conservation authority consolidation.
As you may recall, transition committees will provide advice and operational expertise to support
transition activities, including the development of transition plans for each new regional
conservation authority.
Committee membership includes the current CAO or General Manager and one board member
from each existing conservation authority participating in a regional consolidation.
Each committee will be chaired by a dedicated project executive who will oversee transition
activities and provide continuity by serving as the first Chief Administrative Officer of the new
regional conservation authority for up to two years. Project executives were recently appointed.
Following a brief orientation period, project executives will convene their transition committees
and begin transition planning activities in the coming weeks.
Please find below the membership of the transition committees for each of the eight new
regional conservation authorities.
Thank you for your continued leadership and partnership as we work together to establish
strong, effective regional conservation authorities.
Sincerely,
Hassaan Basit
CEO
Ontario Provincial Conservation Agency
Regional Conservation Authority Transition Committee Members
Central Lake Ontario Dave Barton, Toronto and Region
Conservation
Project Executive: Robert Baldwin John MacKenzie, Toronto and Region
Conservation
Bob Chapman, Central Lake Ontario
Conservation Authority
Chris Darling, Central Lake Ontario
Conservation Authority
Eastern Lake Ontario Brad McNevin, Quinte Conservation
Kathryn Brown, Quinte Conservation
Project Executive: Alison McDonald Rhonda Bateman, Lower Trent Conservation
Authority
Sherry Hamilton, Lower Trent Conservation
Authority
Linda Laliberte, Ganaraska Region
Conservation Authority
Vicki Mink, Ganaraska Region Conservation
Authority
Mark Majchrowski, Kawartha Conservation
Authority
Pat Warren, Acting, Kawartha Conservation
Authority
David Ellingwood, Cataraqui Conservation
Authority
Paul Proderick, Cataraqui Conservation
Authority
Janette Loveys Smith, Otonabee Region,
Crowe Valley Conservation Authority
Conservation Authority, Crowe Valley
Conservation Authority
Michael Metcalf, Otonabee Region
Conservation Authority, Crowe Valley
Conservation Authority
Western Lake Ontario Lisa Burnside, Hamilton Conservation
Authority
Project Executive: Jacqueline Johnson Brad Clark, Hamilton Conservation Authority
Leilani Lee-Yates, Niagara Peninsula
Conservation Authority
Robert Foster, Niagara Peninsula
Conservation Authority
Chandra Sharma, Conservation Halton
Gerry Smallegange, Conservation Halton
Terri LeRoux, Credit Valley Conservation
Authority
Michael Palleschi, Credit Valley Conservation
Authority
Lake Huron Jonathan Scott, Nottawasaga Valley
Conservation Authority
Project Executive: Don Goodyear Jennifer Vincent, Nottawasaga Valley
Conservation Authority
Raymond Chartrand, Ausable Bayfield
Conservation Authority
Nathan Schoelier, Ausable Bayfield
Conservation Authority
Erik Downing, Saugeen Valley Conservation
Authority
Tom Hutchinson, Saugeen Valley
Conservation Authority
Phil Beard, Maitland Valley Conservation
Authority
Ed McGugan, Maitland Valley Conservation
Authority
Mark Critch, Lake Simcoe Region
Conservation Authority
Clare Riepma, Lake Simcoe Region
Conservation Authority
Tim Lanthier, Grey Sauble Conservation
Authority
Jennifer Shaw, Grey Sauble Conservation
Authority
St. Lawrence River Sally McIntyre, Mississippi Valley
Conservation Authority
Project Executive: Sommer Casgrain- Roy Huet, Mississippi Valley Conservation
Robertson Authority
Glen McDonald, Rideau Valley Conservation
Authority
Gary Waterfield, Rideau Valley Conservation
Authority
Lisa Van de Ligit, Raisin Region
Conservation Authority
Andrew Guindon, Raisin Region
Conservation Authority
Carl Bickerdike, South Nation River
Conservation Authority
Isabelle Skalski, South Nation River
Conservation Authority
Eastern Lake Erie Judy Maxwell, Long Point Region
Conservation Authority
Project Executive: Samantha Lawson Doug Brunton, Long Point Region
Conservation Authority
Elizabeth VanHooren, Kettle Creek
Conservation Authority
Sharron McMillan, Kettle Creek Conservation
Authority
John Challinor II, Grand River Conservation
Authority
Karen Armstrong, Grand River Conservation
Authority
Dusty Underhill, Catfish Creek Conservation
Authority
Morgaine Griffin, Catfish Creek Conservation
Authority
Western Lake Erie Tim Byrne, Essex Region Conservation
Authority
Project Executive: Davin Heinbuck Molly Allaire, Essex Region Conservation
Authority
Tracy Annett, Upper Thames Conservation
Authority
Brian Petrie, Upper Thames Conservation
Authority
Mark Peacock, Lower Thames Conservation
Authority
Sarah Bod, Lower Thames Conservation
Authority
Ken Philllips, St Clair Region Conservation
Authority
Greg Grimes, St Clair Region Conservation
Authority
Northeastern Mark Signoretti, Nickel District Conservation
Authority
Project Executive: Tim Commisso Carl Jorgensen, Nickel District Conservation
Authority
Liza Vandermer, North Bay-Mattawa
Conservation Authority
Lana Mitchelle, North Bay-Mattawa
Conservation Authority
Corrina Barrett, Sault Ste. Marie
Conservation Authority
Sandra Hollingsworth, Sault Ste. Marie
Conservation Authority
David Vallier, Mattagami Region
Conservation Authority
Andrew Marks, Mattagami Region
Conservation Authority
Item 5
The Corporation of the Township of Date: July 21, 2026
NORTH STORMONT Resolution No. lg g ‘ gogé
RESOLUTION
MOVED BY: SECONDED BY:
Mayor F. Landry Mayor F. Landry
Deputy Mayor S. Densham - Deputy Mayor S. Densham
CouncillorA. Bugelli Councillor A. Bugelli
Councillor A. McDonald Councillor A. McDonald
Councillor C. Shane Councillor C. Shane
WHEREAS recent municipal infrastructure funding programs by the Government of Canada
and Province of Ontario have tended to prioritize growth—related or housing-enabling
infrastructure projects over infrastructure renewal needs;
AND WHEREAS the Government of Ontario has regulated municipal infrastructure asset
management through O. Reg 588/17 (Asset Management Planning for Municipal
Infrastructure) under the Infrastructure for Jobs and Prosperity Act, 2015;
AND WHEREAS municipal asset management plans and the Financial Accountability Office
of Ontario have identified that municipalities have significant state—of—good-repair backlogs
and renewal needs for infrastructure;
AND WHEREAS the Government of Ontario doubled the Ontario Community Infrastructure
Fund (OCIF) from $2OOM/year to $4OOM/year for 2021—2026 but has not publicly committed
to maintaining this level of funding beyond 2026;
AND WHEREAS the OCIF has become a vital and indispensable resource for municipalities,
assisting them with improving their asset management programs and meeting community—
preserving infrastructure renewal needs;
AND WHEREAS increased geopolitical uncertainty is threatening the economic prosperity of
Canada, Ontario, and every municipality;
AND WHEREAS municipal infrastructure is a key enabler and preserver of economic
prosperity;
AND WHEREAS the Municipal Finance Officers’ Association of Ontario (MFOA) has heard
from its members and their municipalities concerns regarding the potential erosion of existing
municipal infrastructure and thus service levels in light of the ongoing focus on housing—
enabling infrastructure by grant funding programs;
NOW THEREFORE BE IT RESOLVED that THE TOWNSHIP OF NORTH STORMONT
supports MFOA’s letter to the Ministry of Infrastructure requesting that the doubling of the
Ontario Community Infrastructure Fund be made permanent in advance of the allocations for
the 2027 calendar year, helping municipalities to continue building housing—enabling
infrastructure while preserving the economic value provided by existing infrastructure.
AND BE IT FURTHER RESOLVED THAT a copy ofthis resolution be circulated to the
Honourable Doug Ford, Premier of Ontario; the Honourable Todd McCarthy, Minister of
Infrastructure, the Honourable Rob Flack, Minister of Municipal Affairs and Housing, the
Honourable Peter Bethlenfalvy, Minister of Finance, the Executive Director of MFOA, Donna
Herridge, the Association of Municipalities of Ontario (AMO), the Rural Ontario Municipal
Association (ROMA) and all municipalities in Ontario.
Item 6
Via: minister.mecp@ontario.ca
Honorable Todd McCarthy
Subject: Request for Review of Extended Producer Responsibility for One-Pound Single-Use
Propane Cylinders
Dear Sir,
I am writing to request that the Ministry of the Environment, Conservation and Parks and the Resource
Productivity & Recovery Authority (RPRA) undertake a review of the current regulatory framework
governing one-pound single-use propane cylinders sold in Ontario.
Consumers purchasing these cylinders pay environmental stewardship or producer responsibility costs at
the point of sale with the expectation that an appropriate end-of-life management system exists. In
practice, however, accessible return and recycling opportunities for these cylinders are extremely limited
across many parts of the province. Most retail locations that sell the cylinders do not accept them back,
and consumers are often left with few or no practical disposal options.
As a result, municipalities have become the default managers of these products. Municipal waste
facilities bear the responsibility, cost, and safety risks associated with collecting, storing, and managing
these pressurized cylinders despite not being the producers or distributors of the product. Improper
disposal also creates significant operational hazards at material recovery facilities, transfer stations, and
landfills, including the risk of fires and equipment damage.
This situation appears inconsistent with the principles of Extended Producer Responsibility (EPR),
which are intended to shift the financial and operational responsibility for post-consumer products from
municipalities and taxpayers to producers. When consumers contribute to environmental handling costs
at the time of purchase, there should be a convenient, accessible, and effective collection system
available to ensure the product is managed responsibly at the end of its useful life.
I respectfully request that the Ministry and RPRA review the current requirements applicable to one-
pound propane cylinders and consider the following:
• Assess whether the existing producer responsibility system provides sufficient and accessible
return opportunities for consumers throughout Ontario.
• Evaluate whether the fees collected from consumers are being used to establish an effective
province-wide collection and recycling network.
www.tudorandcashel.com 613-474-2583 clerk@tudorandcashel.com
613-474-0664 Fax
• Require producers and retailers to provide convenient and publicly accessible take-back
locations wherever these products are sold.
• Review whether municipalities are being unfairly burdened with the costs and liabilities
associated with managing these products.
• Consider regulatory amendments to strengthen producer accountability and ensure the objectives
of Ontario's circular economy and waste diversion policies are being achieved.
Municipalities should not be left to absorb the financial costs, operational challenges, and public safety
risks associated with products for which producers have collected environmental stewardship fees. A
well-functioning producer responsibility system should ensure that consumers have practical disposal
options and that municipalities are not forced to subsidize the end-of-life management of these products.
I appreciate your consideration of this matter and would welcome the opportunity to discuss this issue
further or provide examples of the challenges municipalities continue to face regarding the management
of one-pound propane cylinders.
Thank you for your attention to this important issue.
Sincerely,
Nancy Carrol
CAO/Clerk-Treasurer
Tudor and Cashel Township
Cc: Resource Productivity & Recovery Authority (RPRA): registry@rpra.ca
Premier Doug Ford: Premier@ontario.ca
All municipalities
www.tudorandcashel.com 613-474-2583 clerk@tudorandcashel.com
613-474-0664 Fax
Item 7
The Corporation of the Township of Alnwick/Haldimand
PO Box 70, 10836 County Road 2, Grafton, ON K0K 2G0
905-349-2822 / 1-888-685-1464 | info@ahtwp.ca | www.ahtwp.ca
July 30, 2026
The Right Honourable Mark Carney
Prime Minister of Canada
Office of the Prime Minister
80 Wellington Street
Ottawa, ON K1A 0A2
mark.carney@parl.gc.ca
Dear Right Honourable Mark Carney,
Re: Beacons of Light British Home Children & Child Migrants
Please be advised that the Council of the Corporation of the Township of Alnwick
Haldimand passed the following resolution at their July 28, 2026, Municipal
Planning/Regular Council Meeting:
RES:20260728-38
That the Township of Alnwick/Haldimand participate in the “Beacons of Light for British
Home Children and Child Migrants Tribute”; and
That Council request the Province of Ontario continue to support initiatives that
recognize, educate and preserve the history; and
That Council of the Township of Alnwick/Haldimand respectfully urge the Government of
Canada to issue a formal public apology to the British Home Children and Child
Migrants and their families for Canada’s role in the British Child Migration Scheme; and
The Corporation of the Township of Alnwick/Haldimand
PO Box 70, 10836 County Road 2, Grafton, ON K0K 2G0
905-349-2822 / 1-888-685-1464 | info@ahtwp.ca | www.ahtwp.ca
That this resolution be forwarded to the Prime Minister of Canada, the Leader of the
Official Opposition, the Minister responsible for Canadian Heritage, the local Member of
Parliament, the Premier of Ontario, the local members of Provincial Parliament, AMO,
FCM, and all Ontario municipalities for their consideration and support.
Regards,
Cassidy Sweet
Deputy Clerk
Township of Alnwick/Haldimand
Encl.
Cc Honourable Pierre Poilievre, Leader of the Official Opposition
Honourable Marc Miller, Minister of Canadian Identity and Culture
Philip Lawrence, Northumberland – Peterborough South
The Honourable Doug Ford, Premier of Ontario
David Piccini, MPP Northumberland – Peterborough South
AMO
FCM
All Ontario municipalities
Press Release
Regarding: Beacons of Light British Home Children & Child Migrants
Sesquicentennial International Tribute
From 1869 right up to 1948, over 100,000 children of all ages were emigrated right across Canada, from the United King-
dom, to be used as indentured farm workers and domestics. Believed by Canadians to be orphans, only two percent truly
were. These children, known as the British Home Children (“BHC”) and Child Migrants, were sent to Canada by over 50
organizations including the well-known and still working charities: Barnardo’s, The Salvation Army, Quarrier’s and Fair-
bridge, to name a few. BHC are an integral part of the fabric of our nation - often, rightfully, called Canada’s Nation
Builders. Their vast contributions to our country should never be forgotten. Descendants of BHC, number in the millions
in Canada alone!
The British Home Children Advocacy and Research Association (“BHCARA”) is a Canadian based not for profit
organization dedicated to the story of Canada’s British Home Children (BHC). Founded in 2012 by Barrie, Ontario’s Lori
Oschefski, the BHCARA now reaches thousands of people through their Facebook group of over 6,700 members and
their mailing list of over 4,000 subscribers. Our website now has over 1 million hits and we have a high media presence.
The mandate of the organization is to promote the story of the British Home Children, to advocate for those who no
longer have a voice and to provide free research help to those seeking their family histories; often providing closure from
painful pasts.
On November 8, 1869 the very first party of BHC arrived in Canada, making 2019 the 150th anniversary of this arrival.
The date of September 28th has been chosen for a special international tribute as this date is commemorated nationally as
British Home Child Day in Canada; a unanimous passage of MP Guy Lauzon’s private member’s motion M-133 in the
House of Commons, Feb. 7, 2018. This initiative for this tribute started when BHCARA member Kim Crowder
approached MS. Oschefski for support in the illumination of the High Level Bridge in her city of Edmonton, Alberta.
Since then, many members have become involved reaching out in their communities for support. BHCARA member
Tracy Smithers contacted Her Majesty the Queen and received a prompt letter of support back from her!
The BHCARA is asking communities to participate in the “Beacons of Light for British Home Children and Child
Migrants Tribute” by illuminating memorials, monuments, buildings, City Halls or other areas with the colours of the
BHCARA; red, white and blue. Cities and towns are also participating by proclaiming this day as “British Home Child
Day” in their community. Some cities are sharing this message on their digital billboards.
The tribute is a symbolic gesture showing these children, in their sesquicentennial year, are not forgotten. Many Canadian
and UK cities have agreed to participate with over sixty-five supporters to date, including the iconic Niagara Falls,
Toronto’s CN Tower, The Northern Lights Display in Vancouver and St. Andrews House - Head Quarters of the Scottish
Government in Edinburgh, Scotland. The Town of Midland and Orillia are participating by proclaiming September 28th
as BHC Day in their cities. A full listing of our supporters can be viewed at www.britishhomechildren.com.
The BHC are a critical part of our nation’s fabric, this country was built on the backs of these children. We would
appreciate your support in sharing the news of this important and extraordinary tribute to Canada’s Nation Builders. A
history of the British Home Children follows.
Very best regards
Lori Oschefski
CEO BHCARA
info@britishhomechildren.com
705-716-1332
The History of The British Home Children
By Roberta Horrox
The British Child Migration Scheme officially started in Canada, in 1869, when Maria Rye arrived with sixty-eight chil-
dren from England. In Canada, the children from this scheme became known as British Home Children. Maria Rye’s idea
grew to over fifty organizations sending over 100,000 to Canada between 1869 and 1948. These children ranged from a
few months to 18 years of age; being sent to Canada to work as indentured labourers and servants. The child migration
scheme was supported by both British and Canadian governments which paid organizations for each child sent, additional
bonus fees were paid for sending more children; however, no bonus was paid for children from workhouses. This scheme
was viewed as a win-win situation, as Britain reduced the cost of caring for many poor destitute children; while Canada
gained cheap labour for a country that was just starting to expand. While many believe the children were orphans this was
not the case, as only 2% were true orphans; the majority were from single parent families, most often due to a parent dy-
ing or from families that were poor and destitute. Many factors led to Britain having so many poor, destitute people.
These children through no fault of their own were caught up in this tragedy. As child migration to Canada came to a halt,
it increased to Australia with approximately 7,000 children being sent there. Child migration to Australia ended in 1970s.
The major difference was that children sent to Australia were most often institutionalized. New Zealand took in 549 child
migrants, with fewer children being sent to Zimbabwe (Rhodesia) and Cape of Good Hope Colony in South Africa.
In Canada, while some of the children were treated well, most were seen as nothing more than cheap labour, some suf-
fered abuse; some cases of horrific abuse resulted in death. Whether these children were treated well or abused one thing
in common is the feeling of loss; loss of family, friends, country and culture. Some were sent to homes that didn’t speak
English. Often told by sending agencies that they were unwanted, uncared for, or that their parents had died, while their
parent(s) were told they were adopted by good British families. If siblings arrived in Canada together they were more of-
ten than not separated once they got here. Although checks were suppose to take place on a regular basis, things fell short
due to vast number of children, lack of enforcement, shortage of inspectors, the immense distance, and difficulty traveling
to remote places in order to perform the checks on the children. When inspectors did visit, the children didn’t necessary
get to speak to, or even see, the inspector; and if they did it often occurred with the master present. Therefore the children
would hide the truth for fear of being reprimanded or further abuse.
Many British Home Children were stigmatized by members of the communities they came to live in, often being told they
were street rats, guttersnipes and a multitude of other derogatory terms. If a British Home Child lived in a community and
something bad happened, usually a British Home Child was blamed. They had no one to turn too, no one to stick up for
them, they suffered in silence. As a survival mechanism they shut down, blocking memories; they became silent of their
trauma, silent of any abuse; silent and ashamed of their past, and their lives as British Home Children. Most carried this
stigmatism throughout their lives, refusing to tell even their immediate family where they had come from. Some children
had their names changed or spelling of names became corrupted, while some where too young to know their correct
names, birthday dates, or the names of their parents. These children were not given the necessary documents to prove
who they were; this became an issue when they became older wanted to travel, or needed proof of identity such as apply-
ing for pension. The children were promised an education, the vast majority did not receive the education promised. Si-
lently and unwittingly aspects of their traumatic experiences were often passed down to their children. For instance, as a
corruption of their BHC experience, when they became older with families of their own they were unable to show love or
affection for their own children. During WWI nearly every eligible British Home Boy voluntarily signed up for the Cana-
dian Expedition Force; 1,000 Home Boys paid the ultimate sacrifice. The most common date of death was April 9, 1917,
the first day of the Battle of Vimy Ridge.
In Nov 2009, then Australian Prime Minister Kevin Rudd, issued on apology for their role in the Child Migration Scheme;
then in Feb 2010, British Prime Minister Gordon Brown issued an apology for Britain's role. In Canada, Canadian Parlia-
ment declared 2010 Year of the British Home Child. On Feb 16, 2017 the Canadian House of Commons issued an apolo-
gy and on Feb 7, 2018 MP Guy Lauzon’s private member’s motion M-133 was unanimous passed making Sept 28th,
National British Home Child Day in Canada. To date our prime minister has not issued an official apology on behalf of
the government.
On January 31, 2019, the Government of the United Kingdom issued a press release entitled “Ex-Gratia Payment Scheme
for former British Child Migrants" to compensate former child migrants that where still alive on March 1, 2018, “in rec-
ognition of the fundamentally flawed nature of the historic child migration policy”. In a background Statement, the Inde-
pendent Inquiry into Child Sexual Abuse Interim (UK) report stated, “The Government has long acknowledged and
accepted, assessment at the time of the national apology in 2010 and went further, calling it a ‘shameful episode of histo-
ry’ and this failure in the first duty if a nation, which is to protect its children”. For the Child Migrants send to Canada this
payment is much too late, as so few are still living.
BHC organizations in Canada, and Child Migrant organizations in Australia and the UK that have been formed to give
voices to all British Child Migrants. These organizations were formed to help educate the public on The British Child Mi-
gration Scheme, as well as help descendants search and reconnect with lost family members. Of note, “The Guest Chil-
dren” who were children sent to Canada by their parents for protection during the war are not part of the British Child
Migration Scheme. The two are entirely different, but often misconstrued.
With this year being the 150th anniversary of British Home Children in Canada; work continues to give these children
their voices.
The following website is excellent resource: British Home Child Advocacy and Research (BHCARA) - CEO Lori Oschef-
ski website https://www.britishhomechildren.com BHCARA also has a facebook group
Item 8
TOWNSHIP OF
ARMOUR
56 ONTARIO STREET
PO BOX 533
BURK'S FALLS, ON
P0A 1C0
(705) 382-3332
(705) 382-2954
Fax: (705) 382-2068
Email: admin@armourtownship.ca
Website: www.armourtownship.ca
DISTRICT OF PARRY SOUND
Date: August 11, 2026
Motion # 2026-236
WHEREAS public libraries provide essential services including literacy, education, technology access, employment resources, and community programming;
AND WHEREAS the Burk's Falls, Armour & Ryerson Union Public Library serves the residents of the Township of Armour and surrounding communities;
AND WHEREAS the provincial funding received by the Burk's Falls, Armour & Ryerson Union Public Library has remained at $13,914 annually since 1990, despite significant increases in the cost of providing library services;
AND WHEREAS the Township of Armour's contribution to library services has increased from $14,097.99 in 2001 to $98,722 in 2026, placing an increasing financial burden on municipal taxpayers;
AND WHEREAS the Ontario Library Association and Federation of Ontario Public Libraries have called for increased and sustainable provincial funding for public libraries;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Township of Armour petitions the Government of Ontario, through the Ministry of Tourism, Culture and Gaming, to substantially increase and provide sustainable, predictable operating funding for Ontario's public libraries;
AND BE IT FURTHER RESOLVED THAT copies of this resolution be forwarded to the Premier of Ontario, the Minister of Tourism, Culture and Gaming, the local Member of Provincial Parliament, the Association of Municipalities of Ontario (AMO), the Ontario Library Association (OLA), and the Federation of Ontario Public Libraries (FOPL) for their support and advocacy;
AND BE IT FURTHER RESOLVED THAT this resolution be circulated to municipalities across Ontario for their consideration and support.
Moved by: Blakelock, Rod
Brandt, Jerry
Haggart-Davis, Dorothy
Ward, Rod
Whitwell, Wendy
Seconded by: Blakelock, Rod
Brandt, Jerry
Haggart-Davis, Dorothy
Ward, Rod
Whitwell, Wendy
Carried / Defeated
Declaration of Pecuniary Interest by:
TOWNSHIP OF
ARMOUR
56 ONTARIO STREET
PO BOX 533
BURK'S FALLS, ON
P0A 1C0
DISTRICT OF PARRY SOUND
(705) 382-3332
(705) 382-2954
Fax: (705) 382-2068
Email: admin@armourtownship.ca
Website: www.armourtownship.ca
Date: August 11, 2026
Recorded vote requested by:
Recorded Vote:
Blakelock, Rod
Brandt, Jerry
Haggart-Davis, Dorothy
Ward, Rod
Whitwell, Wendy
For
Opposed
Item 9
August 28, 2026
Honourable Doug Ford
Premier's Office
Room 281 Come for a visit. Stay for a lifestyle.
Legislative Building, Queen's Park
Toronto, ON M7A 1A1
By Email: premier @ ontario.ca
Re: Elimination of the Workplace Safety and Insurance Board's Second Injury and
Enhancement Fund (SIEF)
At its meeting of August 20, 2026, Council considered the Notice of Motion from Councillor Giddings
regarding the Elimination of the Workplace Safety and Insurance Board's Second Injury and
Enhancement Fund (SIEF) and passed the following motion:
Motion No. THC-260820-21
Moved by Councillor Daniel Giddings
Seconded by Councillor Gene Brahaney
Whereas the Workplace Safety and Insurance Board (WSIB) eliminated the Second Injury and
Enhancement Fund (SIEF), effective June 16, 2026, ending a long-standing cost relief
program that assisted employers where pre-existing conditions contributed to the cost or
duration of workplace injury claims; and
Whereas municipalities are significant employers of workers performing physically demanding
duties and may experience increased WSIB costs as a result of the elimination of SIEF; and
Whereas the Second Injury and Enhancement Fund was established to provide cost relief to
employers when pre-existing conditions significantly contributed to workplace injury claims,
thereby encouraging employers to hire and retain workers with disabilities and pre-existing
medical conditions; and
Whereas the Workplace Safety and Insurance system was established to provide a fair and
balanced insurance system that protects both workers and employers; and
Whereas increased workplace insurance costs have the potential to place additional financial
pressures on municipal operating budgets and property taxpayers;
Municipality of Trent Hills trenthills.ca
P.O. Box 1030, 66 Front Street South, Campbellford, ON KOL 1L0
t: 705.653.1900 f: 705.653.5203
Now Therefore Be It Resolved That the Council of the Municipality of Trent Hills respectfully
requests that the Province of Ontario and the Workplace Safety and Insurance Board review
the impacts of eliminating the Second Injury and Enhancement Fund (SIEF) consult with
employers, municipalities, labour representatives and other stakeholders, and consider
modernizing or revising the program rather than eliminating employer cost relief altogether,
including by modernizing, revising or replacing the current program with an improved cost-
relief mechanism that continues to fairly recognize the impact of pre-existing conditions.
Be It Further Resolved That a copy of this resolution be forwarded to:
The Honourable David Piccini, Minister of Labour, Immigration, Training and Skills;
Development and MPP for Northumberland-Peterborough South;
The Honourable Doug Ford, Premier of Ontario;
All Members of Provincial Parliament in Ontario;
the Workplace Safety and Insurance Board;
the Association of Municipalities of Ontario (AMO);
the Eastern Ontario Wardens’ Caucus (EOWC);
Ontario Chamber of Commerce;
Canadian Federation of Independent Business (CFIB);
Ontario Business Improvement Area Association (OBIAA);
Rural Ontario Municipal Association (ROMA);
Federation of Northern Ontario Municipalities (FONOM);
Association of Municipal Clerks and Treasurers of Ontario (AMCTO);
Local Members of Parliament (for awareness);
Local Boards of Trade and Chambers of Commerce;
Northumberland County; and
all Ontario municipalities, requesting their consideration and support.
Carried.
Should you have any questions, please do not hesitate to contact the Municipality.
Sincerely,
Leni
Jessica Polley
Clerk
Item 10
THE CORPORATION OF THE TOWN OF PARRY SOUND
RESOLUTION IN COUNCIL
NO. 2026 —
DIVISION LIST YES NO DATE: September 1, 2026
Councillor G.ASHFORD
Councillor J. BELESKEY
Councillor P. BORNEMAN
Councillor B. KEITH
Councillor D. McCANN SECONDED BY:
Councillor C. MCDONALD
Mayor J. McGA VEY
CARRIED: DEFEATED: Postponed to:
WHEREAS electric kick—style scooters (e-scooters) have become an increasingly popular
and affordable form oftransportation in Parry Sound and across Ontario; and
WHEREAS e—scooters can provide an accessible, low-emission transportation option
and help address transportation needs in communities such as Parry Sound that do not
have conventional public transit; and
WHEREAS Ontario’s current e—scooter pilot program places responsibility on individual
municipalities to determine how e-scooters may operate locally, creating administrative
and enforcement challenges, particularly for smaller municipalities with limited resources;
and
WHEREAS the continued use of a pilot framework has resulted in uncertainty and
inconsistent approaches to e—scooter regulation across the Province.
THEREFORE BE lT RESOLVED that the Council ofthe Town of Parry Sound requests
that the Province of Ontario establish a province-wide regulatory framework for e—
scooters that recognizes their unique operating characteristics, maintains appropriate
safety standards, and provides municipalities with authority to address local needs; and
FURTHER BE lT RESOLVED that the Town of Parry Sound requests the support of the
Association of Municipalities of Ontario (AMO) and the Rural Ontario Municipal
Association (ROMA) in advocating for a framework that reduces unnecessary
administrative and enforcement burdens on local municipalities; and
FINALLY BE IT RESOLVED that a copy of this resolution be circulated to the Association
of Municipalities of Ontario (AMO), the Rural Ontario Municipal Association (ROMA), the
Premier of Ontario, Doug Ford, the Minister of Transportation, Prabmeet Singh Sarkaria,
Parry Sound—Muskoka MPP, Graydon Smith, and all i cipalitie across Ontario.
Item 11
Enbridge Gas Inc. has applied to dispose of the
balances of certain deferral and variance accounts
Enbridge Gas Inc. (Enbridge Gas) has applied to dispose of the balances in certain deferral
and variance accounts, including accounts related to earnings sharing, pensions and other
post-employment benefits, taxes, disposition of property, the Low-income Energy Assistance
Program Emergency Financial Assistance, the Ontario Energy Board (OEB) cost assessment
and Integrated Resource Planning system pruning. For a complete list, refer to the
application.
If the application is approved as filed, a typical residential customer and a typical general
service customer of Enbridge Gas would see the following billing adjustments, effective July 1,
2027:
EGD Rate Zone (former Enbridge Gas Distribution Inc. customers)
• Residential Rate 1 Sales Service and Direct Purchase customers will see a one-
time billing credit of $18.94
Union Rate Zones (former Union Gas Limited customers)
• Union South Residential Rate M1 Sales Service customers will see a one-time
billing charge of $7.76
• Union South Residential Rate M1 Direct Purchase customers will see a one-time
billing charge of $0.42
• Union North-West Residential Rate 01 Sales Service and Direct Purchase
customers will see a one-time billing credit of $22.10
• Union North-East Residential Rate 01 Sales Service and Direct Purchase
customers will see a one-time billing credit of $7.28
Other customers, including businesses, may also be affected. It is important to review the
application carefully to determine whether you may be affected by the proposed changes.
This hearing will be held under section 36 of the Ontario Energy Board Act, 1998,
S.O. 1998, c.15, Schedule B.
Ce document est aussi disponible en français.
THE ONTARIO ENERGY BOARD WILL HOLD A PUBLIC HEARING
There are three types of OEB Hearings: oral, electronic and written. The applicant has applied
for a written hearing. If you think a different hearing type is needed, you can write to us to
explain why. During this hearing, we will question the applicant about its case. We will also hear
questions and arguments from participants that have registered as Intervenors. After reviewing
all the evidence, we will decide whether to approve this application.
HAVE YOUR SAY IMPORTANT DATES
You have the right to information about this You must engage with the OEB on or before
application and to participate in the process. September 8, 2026 to:
Visit www.oeb.ca/notice and use file number • Provide input on the hearing type (oral,
EB-2026-0108 to: electronic or written)
• Review the application • Apply to be an intervenor
• Apply to become an intervenor If you do not, the hearing will move forward
• File a letter with your comments without you, and you will not receive any further
notice of the proceeding.
PRIVACY
If you write a letter of comment, your name and the content of your letter will be put on the public
record and the OEB website. If you are a business or if you apply to become an intervenor, all the
information you file will be on the OEB website.
Enbridge Gas Inc.
1-866-362-7434
Monday - Friday 8:00 AM - 6:00 PM
enbridgegas.com
This hearing will be held under section 36 of the Ontario Energy Board Act, 1998,
S.O. 1998, c.15, Schedule B.
Ce document est aussi disponible en français.Council approved committee minutes recommending approval.
Agenda item 12: COMMITTEE MINUTES WITH RECOMMENDATIONS FOR APPROVAL
Councillor Middlebro' approved June minutes while Vice Chair Kukreja recommended Council receive the City Manager's Service Review report for information.
Agenda item 12.a: Minutes of the Service Review Implementation Ad Hoc Committee meeting held on September 9, 2026
---
Attachment: 2026-09-09 - Service Review Minutes.pdf
Source: https://helpos.ca/attachments/108ec35c7272380d911b764f57d11f3391d06b1c34e7f3c26d6139f201352a6d/12-a-1-2026-09-09-service-review-minutes-pdf.pdf
Minutes
Service Review Implementation Ad Hoc Committee
September 9, 2026, 9:00 a.m.
City Hall - 808 2nd Avenue East - Council Chambers
MEMBERS PRESENT: Chair Ian Boddy
Vice Chair Suneet Kukreja
Deputy Mayor Scott Greig
Councillor Melanie Middlebro'
STAFF PRESENT: Tim Simmonds, City Manager
Kate Allan, Director of Corporate Services
Pam Coulter, Director of Community Services
Michelle Palmer, Senior Manager of Strategic Initiatives and
Operational Effectiveness
Christina McLean, Committee and Executive Support
Coordinator
_____________________________________________________________________
1. CALL TO ORDER
Mayor Boddy called the meeting to order at 9:00 a.m.
2. CALL FOR ADDITIONAL BUSINESS
There was no additional business.
3. DECLARATIONS OF INTEREST
There were no declarations of interest.
4. CONFIRMATION OF MINUTES
4.a Minutes of the Service Review Implementation Ad Hoc Committee meeting held
on June 10, 2026
SR-260909-001
Moved by Councillor Middlebro'
"THAT the Service Review Implementation Ad Hoc Committee approves the
minutes of the meeting held on June 10, 2026."
Carried.
5. DEPUTATIONS AND PRESENTATIONS
There were no deputations or presentations.
6. PUBLIC FORUM
There were no questions or comments from the public.
7. CORRESPONDENCE RECEIVED FOR WHICH DIRECTION IS REQUIRED
There were no correspondence items presented for consideration.
8. REPORTS OF CITY STAFF
8.a Report CM-26-029 from the City Manager Re: Service Review Implementation
Ad Hoc Committee Summary and Next Steps Report
The City Manager provided a PowerPoint presentation on the summary and next
steps of the Service Review project.
In response to questions from Committee, the City Manager noted that:
The $400,000 Municipal Accommodation Tax (MAT) revenue as noted in
the report is an overall approximate gross budgeted revenue and includes
the City's share as well as the portion distributed to local groups and
events.
As the City works through implementation of the fleet strategy, updates
will be reported back through a Committee in the new year.
SR-260909-002
Moved by Vice Chair Kukreja
"THAT in consideration of Staff Report CM-26-029 respecting Service
Review Implementation Committee Summary and Next Steps Report, the
Service Review Implementation Ad Hoc Committee recommends that City
Council receive the report for information purposes."
Carried.
9. MATTERS POSTPONED
There were no matters postponed.
10. MOTIONS FOR WHICH NOTICE WAS PREVIOUSLY GIVEN
There were no motions for which notice was previously given.
11. CORRESPONDENCE PROVIDED FOR INFORMATION
There were no correspondence items presented for information.
12. DISCUSSION OF ADDITIONAL BUSINESS
There was no additional business.
13. NOTICES OF MOTION
There were no notices of motion.
14. ADJOURNMENT
The business contained on the agenda having been completed, Mayor Boddy
adjourned the meeting at 9:21 a.m.The Tom Thomson Art Gallery Advisory Committee reviewed May minutes and a September update covering film selection, donation investigations, and Camp TOM logistics adjustments caused by gazebo unavailability. Staff confirmed that expanding camp capacity requires additional staffing funded in the 2027 budget, while banners celebrating the 150th anniversary of Tom Thomson's birth will be installed in 2027. The Committee approved transitioning teams to working groups with applications opening October 19 and recommended bylaws include specific fundraising and art collection groups. Finally, the Committee received correspondence regarding two committee vacancies for terms starting January 2027 and thanked outgoing members.
The Tom Thomson Art Gallery Advisory Committee reviewed minutes from May 6, 2026 and received a September update report detailing film selection processes, online donation investigations, and Camp TOM logistics adjustments due to gazebo unavailability. Staff confirmed that expanding camp capacity requires additional staffing funded in the 2027 budget, while banners celebrating the 150th anniversary of Tom Thomson's birth will be installed in 2027. The Committee approved transitioning teams to working groups with applications opening October 19 and recommended bylaws include specific fundraising and art collection groups. Finally, the Committee received correspondence regarding two committee vacancies for terms starting January 2027 and thanked outgoing members.
Agenda item 12.b: Minutes of the Tom Thomson Art Gallery Advisory Committee meeting held on September 2, 2026
---
Attachment: 2026-09-02 - TTAGAC Minutes.pdf
Source: https://helpos.ca/attachments/6c7362d37419e752d2e9e9ead63d4cb996fba8e9baeed4ccb4118222a11cd3ca/12-b-1-2026-09-02-ttagac-minutes-pdf.pdf
Minutes
Tom Thomson Art Gallery Advisory Committee
September 2, 2026, 2:00 p.m.
City Hall - 808 2nd Avenue East - Council Chambers
MEMBERS PRESENT: Chair Peter Tovell
Vice Chair Lynda Montgomery
Deputy Mayor Scott Greig
Member Tiffany James
Councillor Marion Koepke
Member Katharine Lochnan
MEMBERS
ABSENT/REGRETS: Member Kelsey Starr
STAFF PRESENT: Pam Coulter, Director of Community Services
Aidan Ware, Director and Chief Curator - Art Gallery, Culture,
Tourism
Christina McLean, Committee and Executive Support
Coordinator
_____________________________________________________________________
1. CALL TO ORDER
Chair Tovell called the meeting to order at 2:00 p.m.
2. CALL FOR ADDITIONAL BUSINESS
There was no additional business.
3. DECLARATIONS OF INTEREST
There were no declarations of interest.
4. CONFIRMATION OF MINUTES
4.a Minutes of the Tom Thomson Art Gallery Advisory Committee meeting held on
May 6, 2026
AG-260902-001
Moved by Councillor Koepke
"THAT the minutes of the Tom Thomson Art Gallery Advisory Committee
meeting held on May 6, 2026 be received and the recommendations
contained therein be approved."
Carried.
5. DEPUTATIONS AND PRESENTATIONS
There were no deputations or presentations.
6. PUBLIC FORUM
There were no questions or comments from the public.
7. CORRESPONDENCE RECEIVED FOR WHICH DIRECTION IS REQUIRED
There were no correspondence items presented for consideration.
8. REPORTS OF CITY STAFF
8.a Report CS-26-003 from the Director and Chief Curator Re: September Art Gallery
Update Report
The Director and Chief Curator provided an overview of the report.
In response to questions from Committee, the Chief Curator noted that:
The movies shown at the Gallery Night at the Movies program are
currently selected through a staff-led process while considering formal and
informal feedback from attendees and volunteers, and that there are
additional factors taken into consideration when selecting the films, such
as licensing rights and scheduling.
The possibility of implementing an avenue for online donations to the Art
Gallery is being investigated.
The Queen's Park Bandstand gazebo was not used this year for Camp
TOM as it was often occupied by members of the public, so the instructors
were creative on where the kids were taken for breaks and outdoor
activities and would often walk to nearby park spaces like Harrison Park.
The possibility of increasing camp staff is something that would have to be
included in the 2027 operating budget, as while a portion of the instructor
wages are covered by grants through Canada Summer Jobs, there is still a
portion paid by the City.
Expanding the camp to allow an increased numbers of campers is
something that could be looked at for future years, especially due to the
high interest in recent years, however staffing numbers is the main
constraint.
The Gallery Night at the Movies program has both season passes and the
option to get individual tickets, which go on sale three weeks before the
showing.
In response to a question from Committee, the Director of Community Services
noted that staff will investigate the possibility of banners being installed to
celebrate many of the exciting anniversaries happening in 2027, such as the
150th anniversary of Tom Thomson's birth, the 60th anniversary of the Tom
Thomson Art Gallery, and the 170th anniversary of Owen Sound.
AG-260902-002
Moved by Deputy Mayor Greig
"THAT in consideration of Staff Report AG-26-003 respecting the
September Update Report, the Tom Thomson Art Gallery Advisory
Committee recommends that City Council receive the report for information
purposes."
Carried.
8.b Report AG-26-004 from the Director and Chief Curator Re: Transition of Tom
Thomson Art Gallery Teams to Working Groups
The Director and Chief Curator provided an overview of the report.
In response to questions from Committee, the Committee and Executive Support
Coordinator noted that:
The range provided for the number of members on each working group
allows for flexibility based on how many interested and experienced
people apply to the working group roster.
Working groups are not subject to the City's Procedural By-law and
therefore do not have to meet quorum requirements.
Applications to the working group roster will be open online beginning
October 19, and will ask for individuals’ interests, experience, and
expertise. Applications will be kept on file for the term of Council, and the
roster will be referenced throughout the term as working groups are
created.
AG-260902-003
Moved by Councillor Koepke
"THAT in consideration of Staff Report AG-26-004 respecting the transition
of Tom Thomson Art Gallery teams to working groups, the Tom Thomson
Art Gallery Advisory Committee recommends that City Council:
1. Direct staff to include in the 2027 Board and Committee By-law the
inclusion of a Tom Thomson Art Gallery Fundraising Working Group
as outlined in the report; and
2. Direct staff to include in the 2027 Board and Committee By-law the
inclusion of a Tom Thomson Art Gallery Art Collection Working
Group as outlined in the report."
Carried.
9. REPORTS OF WORKING GROUPS
9.a Verbal Report from the Fundraising Team
Chair Tovell provided an overview of the fundraising team update in Member
Starr's absence and highlighted the launch of the 2027 fundraising calendar
campaign, which focuses on celebrating 150 years since the birth of Tom
Thomson.
9.b Verbal Report from the Art Collection Team
There was no update from the Art Collection Team.
10. MATTERS POSTPONED
There were no matters postponed.
11. MOTIONS FOR WHICH NOTICE WAS PREVIOUSLY GIVEN
There were no motions for which notice was previously given.
12. CORRESPONDENCE PROVIDED FOR INFORMATION
12.a Correspondence from the Committee and Executive Support Coordinator Re:
Committee Vacancies and Applications
The Committee and Executive Support Coordinator provided an overview of the
correspondence, highlighting that committee applications will be open from
October 19 to November 20, and that the Tom Thomson Art Gallery Advisory
Committee will have two openings for terms running January 2027 to December
2028.
Deputy Mayor Greig thanked the outgoing committee members for their
contributions and time spent on the committee over the course of their terms.
AG-260902-004
Moved by Vice Chair Montgomery
"THAT in consideration of correspondence provided for information
purposes listed on the September 2, 2026 Tom Thomson Art Gallery
Advisory Committee agenda, the Tom Thomson Art Gallery Advisory
Committee recommends that City Council receive Item 12.a for information
purposes."
Carried.
13. DISCUSSION OF ADDITIONAL BUSINESS
There was no additional business.
14. NOTICES OF MOTION
There were no notices of motion.
15. ADJOURNMENT
The business contained on the agenda having been completed, Chair Tovell adjourned
the meeting at 2:54 p.m.Council postponed thirteen matters as scheduled.
Agenda item 13: MATTERS POSTPONED
The Community Services Committee postponed Resolution CS-260624-002 regarding a pilot agreement with Georgian College and the County of Grey, deferring the by-law authorization and subject selection to the July 13, 2026 Regular Council Meeting.
Agenda item 13.a: Community Services Committee Resolution No. CS-260624-002 Postponed from the July 13, 2026 Regular Council Meeting Re: Agreement to Pilot a Community Impact Lab --- Combined agenda package (secondary source) 13.a Community Services Committee Resolution No. CS-260624-002 Postponed from the July 13, 2026 Regular Council Meeting Re: Agreement to Pilot a Community Impact Lab "THAT in consideration of Staff Report CM-26-023 respecting the Agreement to Pilot a Community Impact Lab, the Community Services Committee recommends that City Council direct staff to: 14. 1. Bring forward a by-law to authorize the Mayor and Clerk to execute an Agreement to Pilot a Community Impact Lab in collaboration with Georgian College and the County of Grey; and 2. Select a subject matter for a 6-week Scan Club based on one of the five areas of improvement as outlined in the Community Safety and Well-Being Plan and in consultation with the Community Safety and Well-Being planning group." MOTIONS FOR WHICH NOTICE WAS PREVIOUSLY GIVEN There are no motions for which notice was previously given.
Council considered motions for which notice was previously given.
Agenda item 14: MOTIONS FOR WHICH NOTICE WAS PREVIOUSLY GIVEN
Council discussed additional business under agenda item 15.
Agenda item 15: DISCUSSION OF ADDITIONAL BUSINESS --- Combined agenda package (secondary source) 15. DISCUSSION OF ADDITIONAL BUSINESS
Council proceeds to rise and report from the Committee of the Whole during a formal session.
Agenda item 16: MOTION THAT COMMITTEE OF THE WHOLE RISE AND REPORT --- Combined agenda package (secondary source) 16. MOTION THAT COMMITTEE OF THE WHOLE RISE AND REPORT FORMAL SESSION
The Council moved to adopt proceedings in Committee of the Whole.
Agenda item 17: MOTION TO ADOPT PROCEEDINGS IN COMMITTEE OF THE WHOLE --- Combined agenda package (secondary source) 17. MOTION TO ADOPT PROCEEDINGS IN COMMITTEE OF THE WHOLE
The agenda lists notices of motion for consideration.
Agenda item 18: NOTICES OF MOTION --- Combined agenda package (secondary source) 18. NOTICES OF MOTION
Council moved into closed session to consider minutes from July 13, 2026, labour relations advice for fire services, and a personal matter regarding the City Manager's performance review.
Agenda item 19: MOTION TO MOVE INTO CLOSED SESSION --- Combined agenda package (secondary source) 19. MOTION TO MOVE INTO CLOSED SESSION "THAT City Council now move into 'Closed Session' to consider: 1. Minutes of the Closed Session of the Regular Council meeting held on July 13, 2026; 2. One matter regarding labour relations or employee negotiations and advice that is subject to solicitor-client privilege, including communications necessary for that purpose, respecting fire services; and 3. One matter regarding personal matters about an identifiable individual respecting the City Manager performance review."
Council reported out of closed session.
Agenda item 20: REPORTING OUT OF CLOSED SESSION --- Combined agenda package (secondary source) 20. REPORTING OUT OF CLOSED SESSION
Council considered amendments to the by-laws.
Agenda item 21: BY-LAWS --- Combined agenda package (secondary source) 21. BY-LAWS